digital signature submission procedures 2

8/14/2019 Digital Signature Submission Procedures 2

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Table of Contents

1.1 PREREQUISITES AND POLICIES................................................................................................ 3

1.2 Development of Adobe Acrobat PDF Contract Plans ................................................................. 4 1.2.1 Preliminary Submissions ............................................................................................................. 4 1.2.2 Final Design Plans....................................................................................................................... 4

1.2.3 PDF Contract Plan Sheet Production........................................................................................... 4 1.2.4 Adobe Acrobat Version 8 PDF File vs. Adobe PDF Package ........... .......... ........... .......... ........... 5 1.2.5 Sheet Numbering in PDF File ..................................................................................................... 6 1.2.6 Splitting the Contract into Volumes ............................................................................................ 8 1.2.7 Converting a PDF File to a PDF Package ................................................................................. 11 1.2.8 Typical PDF Contract Sheet Naming ........................................................................................ 17 1.2.9 Creating the Digital Signature Fields ........................................................................................ 18 1.2.10 Manually placing the Digital Signature Fields using Adobe Acrobat ......... ........... .......... .... 18

1.3 Digital IDs and the Digital Signature Appearance................................................................... 20 1.3.1 Creating the Digital Signature Appearance............................................................................... 20 1.3.2 Setting the Digital Signature Appearance.............. .......... ........... .......... ........... .......... ........... ..... 21 1.3.3 Transmission of Public Key files for Digital Signature Validation Purposes......... .......... ......... 24

1.4 Certifying and Digitally Signing the PDF Files ......................................................................... 26

1.5 Data Transmission and Mylar Back-Up Original Contract Plans........................................ 32

1.6 Contract Plan Revisions (Addenda, Construction Orders and As-Builts).............................. 37 1.6.1 CTDOT Revision Contract Sheet (for use on large projects). ........... .......... .......... ........... ......... 37 1.6.2 Addenda .................................................................................................................................... 43 1.6.3 Construction Orders .................................................................................................................. 46 1.6.4 As-Builts.................................................................................................................................... 47 1.6.5 Placing Notes on Existing PDF Contract Sheets ....................................................................... 47 1.6.6 Contract Sheet Naming of Added Sheets .................................................................................. 50 1.6.7 Inserting New Sheets into the PDF Package ............................................................................. 51 1.6.8 Final Checklist for Modifying Contract Plans..... .......... ........... .......... ........... .......... ........... ....... 52

1.7 Development of PDF Contract Special Provisions (Internal DOT Staff Use Only)................ 53 1.7.1 Microsoft Word PDF Conversion Workflow............................................................................ 53 1.7.2 Contract Specification Revisions (Addenda, Construction Orders and As-Builts) .......... ......... 59

1.8 Digital Signature Validation........................................................................................................ 60

1.9 Future Publishing of Contract Documents ................................................................................ 61

1.10 Disclaimer Digital ID Usage ..................................................................................................... 62

1.11 Using Digital Submissions with Legacy Projects....................................................................... 63 1.11.1 Reference: 1.2.5 Sheet Numbering in PDF File ................................................................... 63 1.11.2 Reference: 1.3.1 Creating the Digital Signature Appearance .......... .......... ........... .......... ...... 64 1.11.3 Reference: 1.4 Certifying and Digitally Signing the PDF Files........... .......... .......... ........... .. 64 1.11.4 Reference: 1.6.1 CTDOT Revision Contract Sheet (for use on large projects) ......... ........... 67


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1.1 PREREQUISITES AND POLICIES

1. At this time, only Adobe PDF file format for Final Design Plans can beconsidered for use with Digital Signatures.

2. Standard Computer Aided Design (CAD) Applications shall conform to thoselisted here http://www.ct.gov/dot/digitaldesign . It is recommended thata workstation be set up for PDF generation with the most recent version of Microstation XM and ProjectWise Plot Organizer to accommodate increasedperformance enhancements from these applications. This solution will work properly with legacy data from Microstation V8 and Microstation J.

3. This document is developed for CTDOT Projects that are developed using theCTDOT 2007 DDE. Section 1.11 Using Digital Submissions with LegacyProjects contains information on digital submissions of projects not conforming tothe CTDOT 2007 DDE. More information on the CTDOT 2007 DDE can befound at the web site link above.

4. Adobe Acrobat Version 8.0, Reader 8.0 and versions beyond are the standardapplications for applying Digital Signatures.

5. A designated internal (CTDOT) data management system has been set-up whichwill allow for retention, customizable security (protection) and data back-up.Future uses of digital signatures other than what is contained in this version mustissue a revision to this document with approval from the Office of Legal Services.The following table illustrates the approved servers at CTDOT designated forpreservation of digital signatures and project document integrity.

Table 0-1 Digital Signature Servers

Server Name: Data Type:CTDOT_Projects on SH3DGS18 Project DataProjectWise Data ManagementSystem

Project Data

Digital Signatures on SH3DGS18 Storage of Public Keysand Private Keys(Internal Staff)

6. The use of Digital Signatures has been approved for use with digital submissionsof contract drawings as a pilot testing program. Results from this testing programwill aid in the development of this manual and CTDOT policy going forward.

7. The digital signatures must meet the specifications of Adobes CertifiedDocument Services. To purchase and install the application for applying theDigital ID, navigate to Adobes Certified Document Services website click on:http://www.adobe.com/security/partners_cds.html and select one of the vendersthat are supplying the Digital IDs. Once the digital ID and application areinstalled on a client computer, the application places a public key certificateissued from the Digital ID provider within the Windows Certificate Store (alocation on the client computer where Microsoft stores Digital ID information).Adobe Acrobat and Reader access the Windows Certificate Store when signingdocuments.
http://www.ct.gov/dot/digitaldesignhttp://www.adobe.com/security/partners_cds.htmlhttp://www.adobe.com/security/partners_cds.htmlhttp://www.ct.gov/dot/digitaldesign


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1.2 DEVELOPMENT OF ADOBE ACROBAT PDFCONTRACT PLANS

1.2.1 Preliminary Submissions

Preliminary Design submissions shall meet the following criteria:

A completely searchable multi-page PDF File. Layer names that have been carried over from MicroStation level

structures. Each Contract Sheet shall be bookmarked with the Drawing Number Hyperlinks to major sections from the Index of Drawings.

1.2.2 Final Design Plans

All Final Design Plans, Addenda, Construction Orders and As-Builts shall meet thefollowing criteria:

A completely searchable PDF Package that contains multiple digitallysigned and unsigned PDF contract sheet files. For more on a PDFPackage see 1.2.4 Adobe Acrobat Version 8 PDF File vs. Adobe PDFPackage

Layer names that have been carried over from MicroStation levelstructures. This requirement will be waived for plans that are ForInformation Only and requiring scanning.

Proper PDF contract sheet file naming (see 1.2.9 Typical PDFContract Sheet Naming ).

As Addenda, Construction Orders and As-Builts are completed aconsolidated set of contract sheets will be developed

Hyperlinks to major sections from the Index of Drawings.

1.2.3 PDF Contract Plan Sheet Production

The Adobe PDF files described within this document have been exported fromMicrostation in one of two methods.

Microstations print function using a PDF.PLT file for outputting to PDF Or by using Bentleys ProjectWise Plot Organizer (Recommended)

ProjectWise Plot Organizer has more power and the ability to run design scripts forcapturing additional data from CADD files.


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The workflow Creating Standard PDF Contract Sheets using ProjectWise Plot Organizer located on CTDOT 2007 Digital design Environment shows the fundamentals of developing Adobe PDF Contract Sheet Files.

1.2.4 Adobe Acrobat Version 8 PDF File vs. Adobe PDFPackage

CTDOT has selected Adobe Acrobats PDF Packager for Final Design Plan submissionsto facilitate digital signatures and to allow delivery of Consolidated PDF Contract Plansets when issuing Addendums and Construction Orders.

Table 0-2 Adobe PDF File vs. Adobe PDF Package

Adobe PDF File Adobe PDF Package+ Will allow Page Numbering for

final Contract Sheet Numbering+ Will work with Adobes Document

Compare for comparing DocumentSubmissions

+ Will work with Adobes Reviewand Commenting session for onlinecollaborative reviewing of submissions

Will not allow adding files afterDigitally Signing

+ Combines Multiple PDF Files+ Treats Files Independently+ Allows Adding Files without

Invalidating Digital Signatures Does not Allow Page Numbering

Across Files Does not work with Adobes

Document Compare Does not work with Adobes

Review and Commenting session

Summarizing Table 0-2 Adobe PDF File vs. Adobe PDF Package above, the Adobe PDFFile has benefits until an Addendum or Construction Order is issued. With CTDOTsdesire to issue Addenda and Construction Orders as consolidated sets (entire contractincluding changes are reissued), the Adobe PDF Package benefits with the ability to addContract Sheets without invalidating other Digitally Signed sheets within the contractdocument.

After the PDF File has been transformed to a PDF Package, each contract sheet is anindependent PDF file. The Package holds them together, similar to paper plan sheetsbeing bound together with staples.

The following graphic shows the timeline of contract plan development from preliminarydesign through FDP (Final Design Plans) and into Construction. The graphic shows anAdobe PDF File and its benefits being used up until FDP. At FDP and when thecontract sheets are required to be digitally signed, the Adobe PDF File will be convertedto an Adobe PDF Package. With this workflow, advantages can be achieved throughoutthe life of the project.
http://www.ct.gov/dot/lib/dot/documents/deng/2007_MSta_PDF_Publishing.pdfhttp://www.ct.gov/dot/cwp/view.asp?a=3194&q=382824http://www.ct.gov/dot/cwp/view.asp?a=3194&q=382824http://www.ct.gov/dot/lib/dot/documents/deng/2007_MSta_PDF_Publishing.pdf


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Although simple, this numbering can be very time consuming and difficult to predict. If the contract requires an eleventh hour one or two sheet insertion, all sheets that fall afterthe new sheet would need to be renumbered. Its this reason that some designers wait aslong a s possible to start numbering.

In past CADD practices, the sheet number would purposely be left blank. When the leaddesigner completed assembling all of their tracings or mylars, they would call in a drafterto ink in all the sheet numbers. If a change happened after this procedure, it was quickerto erase and ink again than to re-plot.

CTDOT has adopted the same ideas with the following contract sheet numberingsolution. From 1.2.4 Adobe Acrobat Version 8 PDF File vs. Adobe PDF Package andFigure 0-1 Contract Drawing Timeline it is recommended that the contract sheets be keptin a standard Adobe PDF file format until FDP submission. This solution considers theassembly of the PDF contract sheets similar to that of the lead designer collecting theirtracings. Using Adobes Document/Insert Page or Document/Extract Page, it is easyfor the lead designer to take delivery of a subset of PDF contract sheets from each of thedisciplines involved in the project. They can then insert these pages as required, hence

assembling their contract set.

When the lead designer has completed assembly, they can use Adobe AcrobatsDocument/Header & Footer to add a page number starting on sheet 2 (Title sheet is notnumbered). This method works well for preliminary submissions insuring referencenumbers for review comments. On large contracts, when the contract is split intovolumes, this same solution can work starting at a higher number for the 2 nd volume.When the Adobe PDF file is exported for the PDF Package and digital signing, thePage numbers remain.

Page Numbering:

1. From PDF Contract File select Document/Header & Footer/Add


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Figure 0-3 Sheet Numbering

2. From Update Header & Footer dialog, place cursor in Right Footer Text andclick Insert Page Numbering button.

3. Select additional settings as shown above.4. Page Numbering Format and Page Range Options are also used.5. When sheets are inserted or deleted from the contract set, the Document/Header

& Footer/Update must be run to re establish proper sheet numbering.

1.2.6 Splitting the Contract into VolumesWhen the prints for a set of contract drawings becomes difficult to handle due to itsweight and number of sheets, the contract is broken out into volumes. It is theresponsibility of the lead designer to determine the number of volumes, sheet count andwhere the contract is split. When developing the volume count, consideration should bemade for handling of the plans during construction. Components of the project may berequired to stay together in a volume to keep from back and forth referencing acrossvolumes.


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The digital submissions should be managed with the identical project volumedevelopment. A recommended maximum contract sheet count is three hundred (300)contract drawings per volume. Depending on the content of the sheets, this could create aPDF file or Package that is 75 350 megabytes. CTDOT wants to ensure smooth andrapid transit of files across all networks. This recommendation could bewaived withvalid justification.

The submission of both PDF files (Design Submissions) and PDF Packages (Final DesignPlans) should contain no more than three hundred contract sheets per volume.

File Naming Conventions:

Submission Type Typical FilenameDesign (PDF File) FD_60%_DD_0107_0188_Vol_1.pdf,

FD_60%_DD_0107_0188_Vol_2.pdf

Final (PDF Package) FD_FP_0107_0188_Vol_1.pdf,FD_FP_ 0107_0188_Vol_2.pdf

Figure 0-4 Contract Volume Naming

Note: Submissions that are not broken down by volumes do not require the Vol_1suffix. For more on File naming go to Appendix C in CTDOT 2007 Digital designEnvironment .

1.2.7 Linking the Index of Drawings

The index of drawings shall have links to the first sheet of each subject drawing. Thelinking can be done within the PDF File or within the Microstation file. At this time, thefollowing Adobe Acrobat workflow will be used until further development forMicrostation linkages is completed.

1. From the Advanced Editing Tools, click on Link Tool.

Figure 0-5 Link Tool from Advanced Editing2. Place a Rectangular Shape around the entire row describing the destination

sheet.
http://www.ct.gov/dot/cwp/view.asp?a=3194&q=382824http://www.ct.gov/dot/cwp/view.asp?a=3194&q=382824http://www.ct.gov/dot/cwp/view.asp?a=3194&q=382824http://www.ct.gov/dot/cwp/view.asp?a=3194&q=382824


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Figure 0-8 Setting the Link

4. The link is now complete. Continue this process for the remaining sheets.

1.2.8 Converting a PDF File to a PDF Package

The application Relinkpdf.exe can be used to convert a multi page PDF file to a PDFPackage. The application was written by Bentley Systems for CTDOT as a means tofurther the development of digital submissions with digital signatures. The applicationpasses the hyperlinks from within the multi page PDF to the extracted pages. It alsocontrols the naming of these extracted pages. The naming will be a combination of SheetNo_DrawingNo see Figure 0-16 Contract Sheet Naming . The SheetNo can be setwithin the Relink.bat file for multi volume projects. The DrawingNo is taken from thebookmark within the PDF file (if it exists). This bookmark has been generated from Tagdata within the Title Block Tag data (Microstation file).

The executable file is a command line that is set with qualifiers in the Relink.bat file.CTDOT_RelinkPDF.zip contains files and folders that should be extracted to a

\PDF_Link\ folder on a client or network computer. The workflow for using thisapplication is as follows:
http://www.ct.gov/dot/lib/dot/documents/deng/ctdot_relinkpdf.ziphttp://www.ct.gov/dot/lib/dot/documents/deng/ctdot_relinkpdf.zip


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1. Extract CTDOT_RelinkPDF.zip to \PDF_Link\ folder on client or network

0-9 \PDF_Link Folder

2. Save Source PDF File as \PDF_Link\Source\Source.pdf

0-10 Source PDF Folder


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3. Extract all pages from Source.PDF to \PDF_Link\Extracted\

Figure 0-11 Extract Pages

4. Default sheet numbering starts at 1, If different (i.e. Volume 2), modify \PDF_Link\Relink.bat (See readme_Bentley.txt)

5.

0-12 Sheet Number starting value

6. Double Click \PDF_Link\Relink.bat

7. Create PDF Package using all files in \PDF_Link\Output


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0-13 Output folder with renamed Contract Sheet Files

From Acrobat, package Output/Files into a PDF Package8. Select Combine Files

0-14 Combine files from Acrobat

9. Select files from PDF_Link\Output folder with the options shown below and click next

14


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0-15

10. Select the options shown below and click Create


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11. With successful completion of all files, save PDF Package with the proper namingconvention.


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After Packaging all files, all links from original PDF File (Source.pdf) should work correctly.

1.2.9 Typical PDF Contract Sheet Naming

All Final Design PDF Plans used with digital signatures must be separate files that arethen added together in a PDF Package as shown in the previous section. The namingconventions for each sheet within a PDF Package are as shown in Figure 0-16 ContractSheet Naming below:


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Figure 0-16 Contract Sheet Naming

1.2.10 Creating the Digital Signature Fields

Prior to digitally signing PDF contract plan sheets, a digital signature field in the pdf filemust be created. This field or fields can be created one of two ways.

The first and recommended method is to use ProjectWise Plot Organizer from BentleyInc to export the Microstation files to PDF format. This option will automatically createthe digital signature fields in the PDF file based on the placement of a Microstationelement along with a design script provided in CTDOTs DDE.

For all Projects using the CTDOT 2007 DDE, the Digital Signature field is included as alevel within the CTDOT Border Cells. This level can be turned off when exporting PDFfiles from ProjectWise Interplot Organizer for contract sheets not requiring a signature.

Assistance setting up CTDOTs 2007 DDE can be found here:http://www.ct.gov/dot/lib/dot/documents/deng/ctdot_dde_guide.pdf#page=10

Assistance setting up ProjectWise Plot Organizer can be foundhere:http://www.ct.gov/dot/lib/dot/documents/deng/2007_step_by_step_dde_install.pdf#page=7

Using ProjectWise Plot Organizer can be found on the Weblocated here:http://www.ct.gov/dot/lib/dot/documents/deng/2007_MSta_PDF

_Publishing.pdf

1.2.11 Manually placing the Digital Signature Fieldsusing Adobe Acrobat

The second is to manually place the digital signature fields using Adobe AcrobatProfessional.
http://www.ct.gov/dot/lib/dot/documents/deng/ctdot_dde_guide.pdf#page=10http://www.ct.gov/dot/lib/dot/documents/deng/ctdot_dde_guide.pdf#page=10http://www.ct.gov/dot/lib/dot/documents/deng/2007_step_by_step_dde_install.pdf#page=7http://www.ct.gov/dot/lib/dot/documents/deng/2007_step_by_step_dde_install.pdf#page=7http://www.ct.gov/dot/lib/dot/documents/deng/2007_MSta_PDF_Publishing.pdfhttp://www.ct.gov/dot/lib/dot/documents/deng/2007_MSta_PDF_Publishing.pdfhttp://www.ct.gov/dot/lib/dot/documents/deng/2007_MSta_PDF_Publishing.pdfhttp://www.ct.gov/dot/lib/dot/documents/deng/2007_MSta_PDF_Publishing.pdfhttp://www.ct.gov/dot/lib/dot/documents/deng/2007_step_by_step_dde_install.pdf#page=7http://www.ct.gov/dot/lib/dot/documents/deng/2007_step_by_step_dde_install.pdf#page=7http://www.ct.gov/dot/lib/dot/documents/deng/ctdot_dde_guide.pdf#page=10http://www.ct.gov/dot/lib/dot/documents/deng/ctdot_dde_guide.pdf#page=10


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1. Using Adobe Acrobat Professional 8.0, place multiple signature form fields asneeded in designated areas by going to Tools>Forms>Digital Signature Tool.

Figure 0-17 Manually Placed Digital Signature Field

2. Upon the Placement of Digital Signature Fields, in the Signed Tab, you must assure to mark as read-only the signature field you are placing by picking thecorrect signature number. See below:

Figure 0-18 Manually Placed Digital Signature Field Properties

3. At this time, CTDOT is standardizing on Adobe Incs Certification Workflowfor Documents requiring Multiple Signers. This process is outlined in theirDigital Signature User Guide dated February 27 th, 2007 and found at thefollowing hyperlink and located on page 75:http://www.adobe.com/devnet/acrobat/pdfs/digsig_user_guide.pdf
http://www.adobe.com/devnet/acrobat/pdfs/digsig_user_guide.pdfhttp://www.adobe.com/devnet/acrobat/pdfs/digsig_user_guide.pdf


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4. (Optional) Once your signature fields are present, Acrobat 8.0 users canenable usage rights, so that users who have Adobe Reader 8.0 can nowdigitally sign documents with approval signatures. Select Advanced>EnableUsage Rights in Reader.

Figure 0-19 Usage Rights

1.3 DIGITAL IDS AND THE DIGITAL SIGNATUREAPPEARANCE

Prior to advancing to this section, Prerequisite # 5 must be completed. See 1.1 Prerequisites .

1.3.1 Creating the Digital Signature Appearance

1. Scan an image of your existing signature over your PE Stamp. Crop the image sothat the image is approximately 400 pixels wide by 330 pixels high. Save theimage to an area on your PC or server, where you can easily access it for later usein the signature set-up procedure. The image must be saved in PDF format.

Figure 0-20 P.E. Stamp and Signature

2. Scan an image of your existing signature alone. Crop the image so that the imageis approximately 400 pixels wide by 120 pixels high. Save the images to an areaon your PC or server, where you can easily access it for later use in the signatureset-up procedure. The image must be saved in PDF format.


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Figure 0-21 Signature

1.3.2 Setting the Digital Signature Appearance

1. In Acrobat, go to Edit > Preferences > Security. Check Verify signatures when

the document is opened and uncheck View documents in preview documentmode when signing.

Figure 0-22 Preferences

2. Select the New to create your digital signature appearance. On the next screen,name your Appearance and import your graphic P.E. Stamp and Signature. In theconfigure text selection, make sure Name and Date are checked. Select Ok whencomplete. The same process can be followed to make a plain signatureappearance.


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Figure 0-23 Configure Signature Appearance

3. In the Preferences Dialog go to Advanced Preferences. Select options as shownbelow in each tab:

4. Got to the Advanced Preferences within the Security Preferences and set thefollowing:


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Figure 0-24 Advanced Preferences

Figure 0-25 Advanced Preferences


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Figure 0-26 Windows Integration

5. For just a signature without the P.E. stamp, follow the same process, selecting thesignature image.

1.3.3 Transmission of Public Key files for DigitalSignature Validation Purposes

1. IT IS VERY IMPORTANT TO REMEMBER THAT IF A DIGITAL ID ISLOST OR HAS BEEN REPLACED WITH A NEW ONE, CTDOT MUSTRECEIVE AN UPDATED PUBLIC KEY FILE. THE PROCEDURE FORTRANSMISSION OF THE PUBLIC KEY FILE IS DESCRIBED BELOW.


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2. After the creation of your digital ID and preferences, your Public Key Certificatemust be forwarded (emailed) to CTDOT for records and so that signatures can bevalidated (optional). In Acrobat, go to Advanced>Security Settings. Select theExport icon followed by selecting the Email the data to someone. Please note,these actions do not forward any of your private (private key) information toCTDOT .

Figure 0-27 Certificate Viewer

3. Address your email to [email protected] as shown below.
mailto:[email protected]:[email protected]


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Figure 0-28 Emailing Public KeyFigure 0-28 Emailing Public Key

1.4 CERTIFYING AND DIGITALLY SIGNING THE PDFFILES

1.4 CERTIFYING AND DIGITALLY SIGNING THE PDFFILES

Prior to advancing to this section, Prerequisite # 5 must be completed. See 1.1 Prerequisites .Prior to advancing to this section, Prerequisite # 5 must be completed. See

1. For any Title Sheet or other Contract Sheets that require multiple signatures,the Prime Consultant Engineer or designated Project Manager must Certify the PDF file with a Visible Signature first, followed by the remaining signingof that sheet. This certifying process allows for the multiple signatures on

that one contract sheet without invalidating the prior.

1. For any Title Sheet or other Contract Sheets that require multiple signatures,the Prime Consultant Engineer or designated Project Manager must Certify the PDF file with a Visible Signature first, followed by the remaining signingof that sheet. This certifying process allows for the multiple signatures on

that one contract sheet without invalidating the prior.

1.1 Prerequisites .

2. To certify the Sheet, go to Advanced > Sign and Certify > Certify withVisible Signature or right click within the signature field and click Certifywith Visible Signature . The figures below show an example of the typicalreason and appearance for a digital signature on a Title Sheet.

2. To certify the Sheet, go to Advanced > Sign and Certify > Certify withVisible Signature or right click within the signature field and click Certifywith Visible Signature . The figures below show an example of the typicalreason and appearance for a digital signature on a Title Sheet.


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Figure 0-29 Certify with visible Signature


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Figure 0-30 Certify with Visible Signature


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Figure 0-31 Digital Signature Pass-phrase

Additional signature fieldsto be signed using SignDocument

Sign with Certified withVisible Signature

Figure 0-32 Title Sheet Signatures

3. Once the Sheet is certified, the additional approval signature fields can then besigned by others using the Sign Document option. See the figure below.


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Figure 0-33 Signing a Document

5. Applying digital signatures to individual Structural Sheets, other appurtenancesheets (i.e. Signing and Marking Plans) can be done by right clicking withinthe digital signature field and selecting Certify with Visible Signature .After signing, the software requests to save the document. The following twoimages show a digital signature field and a completed signature for a contractsheet developed by CTDOT staff (Note the signature appearance). The nexttwo images show a digital signature field and a completed signature for acontract sheet developed by a Consultant Engineer (Note the PE stamp andsignature appearance).

Figure 0-34 Certify Document (State Designed Contract Sheet)


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HW or SB FPn / a

Final Plans fromProcessing HW_FP_0107_0188.PDF

PDFPackage 101_Contract Drawings

Addenda

HW or SB DSn /

a

Addenda fromDesigner

(Changed SheetsOnly)

HW_DS_0107_0188_A1.PDF PDFPackage 202_Design_Submissions

HW or SB DSn / a

AddendaReviewed from

Processing goingback to Designer(Sheets requiringChanges Only)

HW_DS_R_0107_0188_A1.PDF PDFPackage 202_Design_Submissions

HW or SB DSn / a

Addenda DesignCompletion

Drawings fromDesigner

(Changed SheetsOnly)

HW_DCD_0107_0188_A1.PDF PDFPackage 202_Design_Submissions

HW or SB FP

n

/ a

Final Plans fromProcessing

includingAddendum No. 1

HW_FP_0107_0188_A1.PDFPDF

Package 101_Contract Drawings

Construction Orders

HW or SB DSn / a

ConstructionOrder fromDesigner(Changed

Sheets Only)

HW_DS_0107_0188_CA.PDF PDFPackage 202_Design_Submissions

HW or SB DSn / a

ConstructionOrder

Reviewed fromConsultant

Liaison goingback toDesigner(Sheetsrequiring

Changes Only)

HW_DS_R_0107_0188_ CA.PDF PDFPackage 202_Design_Submissions

HW or SB DCDn / a

ConstructionOrder DesignCompletion

Drawings fromDesigner(Changed

Sheets Only)

HW_DCD_0107_0188_ CA.PDF PDFPackage 202_Design_Submissions

HW or SB FPn / a

Final PlansfromEngineeringApplications

includingConstruction

Order A

HW_FP_0107_0188_CA.PDF PDFPackage 101_Contract Drawings

4. Table 0-4 Contract Processing file naming and workflow for Contract SpecialProvisions below shows the data flow for submission of FDP Special Provisions,


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Addenda and Construction Orders. The Table uses an example Discipline of HWand an example project number 0107-0188.

Table 0-4 Contract Processing file naming and workflow for Contract Special Provisions

Project LeadDiscipline

Designator

DataFileCategory

C o

d e

Description File Naming StandardExamplesFile TypeRequired

Proper Storage Location forBoth In-House Design and CE

Design in ProjectWise

Final Design Submission (Plans)

n/a n/an / a

Final Specifications- from Designer

0979003A CONSTRUCTIONBARRICADE.doc MS Word 202_Design_Submissions

HW or SB FSn / a

Final Specifications- from Processing HW_FS_DCD_0107_0188.PDF PDF File 303_Contract_Development

HW or SB FSn / a

Final Specifications- from Contracts

including wagerates

HW_FS_0107_0188.PDF PDF File 102_Contract_Specifications_PDF

Addenda

n/a n/an / a

Addenda fromDesigner (Changed

Documents Only)


HW or SB FSn / a

Final Specificationsw/ Addenda from

ProcessingHW_FS_0107_0188_A1.PDF PDF File 102_Contract_Specifications_PDF

Construction Orders

n/a n/an /

a

Construction Orderfrom Designer

(ChangedDocuments Only)


HW or SB FSn / a

Final Specificationsw/ Construction

Order fromEngineeringApplications

HW_FS_0107_0188_CA.PDF PDF File 102_Contract_Specifications_PDF

5. When a contract plan set is superseded by a consolidated contract plan set due toan Addendum or Construction Order, the superseded files shall be moved to thefolder Superseded_Plans located under the folder 101_Contract_Plans_PDFwithin the project container. The same holds true for any special provisions that

get superseded. This will be performed by either Engineering Applications orContract Development. The following images show examples of this:


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Submission of FDP -Final Plans andDigitally Signed andStamped Plans

Figure 0-38 Submission of Files

Figure 0-39 Final Contract Documents

Active Contract Plans

Construction Order Cissuance


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Figure 0-40 Superseded Plans Folder

Active ContractSpecs

Figure 0-41 Active Specs Folder

6. Once addendums are complete and an agreement with a Contractor has beenexecuted, a mylar copy of the PDF Contract Plans must be submitted to CTDOTand filed at the Engineering Records Center at Pascone Place. Additionally, afterthe project is completed, the previous Consolidated Contract Plan Mylar copymust be disposed of and replaced with a Mylar copy that is printed from the PDFContract Plans that contains all Addenda, Construction Orders, and As-builts.This is the responsibility of the Engineer of Record.


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1.6 CONTRACT PLAN REVISIONS (ADDENDA,CONSTRUCTION ORDERS AND AS-BUILTS)

The Department has multiple guidelines on the issuance of Contract Revisions (Addenda,

Construction Orders and As-Built) plans. The following documentation follows thoseguidelines with the exception that any changes due to Addendum or Construction Ordermust trigger the re-transmission of a Consolidated PDF Plan Set file that is namedappropriately per Addendum, Construction Order or As-Built.

1.6.1 CTDOT Revision Contract Sheet (for use onlarge projects)

The purpose of including this sheet is to allow more room for Contract Revisions(Addenda and Construction Orders) on large projects and to eliminate the revisions onthe title sheet. This process will make it clearer for Engineers and Contractors todistinguish revisions to contract drawings for projects requiring digital submissions. Theapplication also minimizes MicroStation PDF Publishing and takes advantage of AdobeAcrobat Form fields.

This sheet much like the Title Sheet, will not be replaced every time a contract revision isissued. If it were, there would be numerous revised sheets for every Contract Revision.On a Contract Revision submission, the current Contract Revision Sheet (includesprevious revisions) shall be copied and modified to include the subject revision by theDesigner using Adobe Acrobat. This sheet shall be delivered to CTDOT for replacementof that sheet within the contract set by CTDOT personnel.

On the CTDOT Revision Contract Sheet, form field tables can be filled interactively andconsecutively for each Contract Revision that occurs, while the sheet numbers can befilled out as well. File naming, drawing numbers and sheet numbers on the revision sheetshould remain the same throughout the revision to maintain hyperlinks from the Index of Drawings on the Title Sheet.

The CTDOT Revision Contract Sheet can be obtained here:

http://www.ct.gov/dot/lib/dot/documents/deng/ctdot_revision_sheet.pdf

For the CTDOT Revision Contract Sheet used for legacy projects, see 1.11.4 Reference:1.6.1 CTDOT Revision Contract Sheet (for use on large projects)

1. Using Acrobat, select the Form Fields for editing via the Select Object tool(Advanced Editing tools). Drag a window around the areas requiringmodifications.
http://www.ct.gov/dot/lib/dot/documents/deng/ctdot_revision_sheet.pdfhttp://www.ct.gov/dot/lib/dot/documents/deng/ctdot_revision_sheet.pdf


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2. Right mouse click after you select the table and select properties. From theGeneral tab, unselect the Locked selection, then unselect the Read Only selectionand close.


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3. After Unlocking Form Fields, use the Select Tool or Hand Tool to modify orinsert text. When complete, redo steps 1 & 2, reselecting Read Only and Lockedsettings for all Form Fields that were modified.


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4. After the Title block information is complete, modify the revision tables asrequired. Note: Separate each set of revisions with a blank row. For example, allrevisions for Addendum 1 will be grouped together proceeded by a blank row,then revisions for Addendum 2 would follow.


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5. When the modification is complete, use link tool to hyperlink the entire row to thecorrect revision sheet with the settings shown below:


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6. Go to required contract sheet then click to Set Link.

1.6.2 AddendaTitle Sheet Revisions: When an addendum is required on a project, the Designer shallcomplete a box on the original title sheet entitled "List of Drawing Revisions". This list shallbe cumulative. The Designer shall use Adobe Acrobats Text Box Tool within theCommenting Tools to place a Text Box and the Select Tool (Arrow) to move and stretch theText Box. The Text Box should span across the four columns. The Properties Bar inAcrobat is used to set the font to Arial, size to 12 and Color to Red. The Text Box itself should be set to No Color and No border.


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Figure 0-42 Drawing Revisions

When the revisions are complete, a Link shall be set from the revision note to the Sheet that

has been added using the Link Tool.

Figure 0-43 Link Tool w/ Settings

The link shall encompass the entire revision note and have No Color and No Line settings.

New Sheets: Changes that require new sheets to be added to the project plans shall behandled in one of two ways.

1. If the new sheet does not have to be placed in a specific location within theproject plans, the new sheet shall be numbered sequentially from the last sheet of the project plans. The total number of sheets noted on the project plans stays thesame. A note shall be placed on the new sheet stating, "NEW SHEET ADDEDBY ADDENDUM NO."Y", where "Y" equals the addendum number. This noteshall be located directly above the title block. The revision block is not filled outfor an addendum.

2. If the designer determines that the new sheet must go in a specific location withinthe project plans, the new sheet number shall be the number of the sheet it mostclosely relates to followed by -1. For example, if the new drawing must be placedin the project plans right after sheet 57, the new sheet shall be numbered 57-1.The total number of sheets noted on the project plans stays the same. A note shallbe placed on the new sheet stating, "NEW SHEET ADDED BY ADDENDUMNO. "Y", where "Y" equals the addendum number. This note shall be locateddirectly above the title block.

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In addition, the drawing number of the new sheet shall be the drawing number of the sheet it most closely relates to followed by -1. For example, if the newdrawing must be placed in the project plans right after drawing number C-5, thedrawing number shall be C-5-1.

Revisions to Existing Plans: The original sheet shall not be modified with the exceptionof the placement of a note stating "THIS SHEET REPLACED BY ADDENDUM NO."Y", where "Y" equals the addendum number. This note shall be located directly abovethe title block.

The sheet number is not changed for an addendum.

The drawing number (C-1, A-2, S-1, etc.) is not changed for an addendum.

In an addendum, the revised sheet is considered to replace, in total, the original.However, as in a Construction Order Request, areas of the sheet being revised are to beclouded to highlight that portion(s) of the sheet being changed. Traffic signal, signing,and pavement marking plans are the exception. These plans will not be clouded, the

information shown will be completely revised For such plans, the revised replacementsheet(s) will contain a note stating Construction Notes for Addendum. This note willdescribe the revision to draw potential bidders attention to the area of the plan that wasrevised and the note will be clouded.

A note shall be placed on the replacement sheet simply stating "ADDENDUM NUMBER"Y", where "Y" equals the addendum number. This note shall be located directly abovethe title block.

The revision block is to be filled out for an addendum that is revising an existing sheet.A numbered triangle will be placed within the clouded area and a like numbered triangle

will be placed in the revision block. The description in the revision block will referencethe addendum number.

If applicable, the approval block on the new PDF file shall be digitally signed. AProfessional Engineer or Architect shall digitally sign with their Stamp and Signatureappearance for new sheets when prepared by a Consultant.

If a sheet requires further revisions by a subsequent addendum, the addendum shall beprepared, as detailed above, using a copy of the previously modified sheet (electronicfile). This procedure will result in changes made to a particular sheet being cumulativeand a record kept of all sheets issued at each stage.

Note: When preparing an Addendum that will change quantities on a project thatincludes a "Detailed Estimate Sheet", never revise the "Detailed EstimateSheet." A "Detailed Estimate Sheet" is never included in an addendum. Also,the "Quantities" box shown on the General Plan sheet for any structure isnever to be revised.

Deletion of Existing Plans: Plans that are deleted by addendum shall have a note on theoriginal sheet, stating "THIS SHEET DELETED BY ADDENDUM NO. "Y", where"Y" equals the addendum number.


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1.6.3 Construction OrdersTitle Sheet Revisions: Use the same procedures as 1.6.2 Addenda .

New Sheets: Changes that require new sheets to be added to the project plans shall behandled in one of two ways.

3. If the new sheet does not have to be placed in a specific location within theproject plans, the new sheet shall be numbered sequentially from the last sheet of the project plans. The total number of sheets noted on the project plans stays thesame. A note shall be placed on the new sheet stating, NEW SHEET ADDEDBY CONSTRUCTION ORDER REQUEST mmdd/yy where mm/dd/yyequals the month, day and year the change order request was submitted. This noteshall be located directly above the title block.

4. If the designer determines that the new sheet must go in a specific location withinthe project plans, the new sheet number shall be the number of the sheet it mostclosely relates to followed by -1. For example, if the new drawing must be placedin the project plans right after sheet 57, the new sheet shall be numbered 57-1.The total number of sheets noted on the project plans stays the same. A note shallbe placed on the new sheet stating, NEW SHEET ADDED BYCONSTRUCTION ORDER REQUEST mm/dd/yy where mm/dd/yy equalsthe month, day and year the change order request was submitted. This note shallbe located directly above the title block.

In addition, the drawing number of the new sheet shall be the drawing number of the sheet it most closely relates to followed by -1. For example, if the newdrawing must be placed in the project plans right after drawing number C-5, thedrawing number shall be C-5-1.

Revisions to Existing Sheets: The original sheets shall not be altered with the exceptionof the placement of the following note stating, FOR REVISIONS OFCONSTRUCTION ORDER REQUEST mm/dd/yy, SEE SHEET NO. XXA. Thisnote shall be located directly above the title block. The original sheets need not beprinted and issued with the Construction Order Request.

The revised sheets shall be made from a copy of the CADD file and edited as follows.The sheets shall be like-numbered and include a letter designation to indicate a revisedsheet. For example, a revision to Sheet No. 23 shall be numbered 23A for the firstconstruction order request affecting that sheet, 23B for the second, etc.

In addition, the drawing number shall be changed to reflect a construction order affectingthat sheet. For example, C-1 becomes C-1A, then C-1B, etc. each time that sheet isaffected by a construction order request.

Areas of the drawing changed with each revision shall be clouded and the appropriaterevision number shall be placed in a triangle next tot he clouded area. This shall coincidewith the information supplied in the revision block.


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Any details to be deleted shall be crossed out with an X on the revised sheet. Detailsshown on the original PDF Contract Sheet, but no longer required, shall not be deleted onthe revised mylar or from the CADD file, but shall be crossed out. Also, as indicatedearlier, under no circumstances should the original PDF Contract Sheet be altered, exceptas noted above. Engineering judgement must be used to produce clear and conciseinformation for the Contractor.

The revised sheet shall have a note stating, REVISED BY CONSTRUCTIN ORDERREQUEST mm/dd/yy, where mm/dd/yy equals the month, day and year the changeorder request was submitted. This note shall be located directly above the title block.

The revision block shall be filled out indicating the revision number, date, and adescription of the changes. The revision number is specific to a particular sheet and is anumerical tracking of the number of successive changes made to a particular sheet. Allchanges made to a particular sheet under the same construction order request will havethe same revision number.

If applicable, the approval block on the new PDF file shall be digitally signed. AProfessional Engineer or Architect shall digitally sign with their Stamp and Signatureappearance for new sheets when prepared by a Consultant.

1.6.4 As-Builts

As stated in CTDOTs Construction Manual chapter 1-327 Final Revisions of Plans andCross Sections (As-Builts), it is the responsibility of either the Contracting Engineers(Consultant Inspection) or State Forces (Office of Construction) to perform finalrevisions of Contract Plans (As-Builts).

The current PDF Contract Plans (Including all Addenda and Construction Orders) shallbe obtained by the party responsible and the As-Built information placed directly on theContract PDF files. The Adobe Acrobat Commenting Tools shall be used to perform thisprocedure.

When a new sheet is required to accommodate an As-Built, the procedure shall follow thesame procedures as 1.6.3 Construction Orders , except the notes would state for As-Builtpurposes. See Table 0-5 Modifications to Existing Sheets by Addendum, ConstructionOrders and As-Builts

When the placement of As-Built information is complete, the PDF Contract file shall besubmitted back to Engineering Applications for placement in the project storage location.A future document management system will replace the submission process.

1.6.5 Placing Notes on Existing PDF Contract Sheets

When Contract Sheets are being replaced by Addenda or Construction Order, theplacement of the notes on existing PDF contract sheets can be accomplished with the useof an Acrobat Custom Stamp. The Stamp crosses out the sheet and places a text box


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above the title block. The stamp is named CTDOT_Plan_Stamp.pdf and is located athttp://www.ct.gov/dot/lib/dot/documents/deng/ctdot_plan_stamp.pdf .

Table 0-5 Modifications to Existing Sheets by Addendum, Construction Orders and AsBuilts

-below show the list of notes for applying to existing PDF Contract Sheets. These

notes should be used when placing the CTDOT_Plan_Stamp.pdf stamp.

Table 0-5 Modifications to Existing Sheets by Addendum, Construction Orders and As-Builts

Addendum Notes Description of UseTHIS SHEET REPLACED BYADDENDUM NO. Y

The revised sheet is considered toreplace, in total, the original sheet.

THIS SHEET DELETED BYADDENDUM NO. Y

Sheet is deleted by Addendum.

Construction Order Notes Description of Use FOR REVISIONS OF CONSTRUCTIONORDER REQUEST mm/dd/yy, SEESHEET NO. XXA

Used for revisions to existing sheets.Changes must be noted only on therevised sheet.

THIS SHEET REPLACED BYCONSTRUCTION ORDER REQUEST mm/dd/yy, SEE SHEET NO. XXA

Used for replacement of existing sheets.

Construction Order Notes Description of Use VOIDED BY CONSTRUCTION ORDERREQUEST mm/dd/yy

Use this for voiding of existing sheets.

As-Built Notes Description of Use THIS SHEET REVISED BY AS-BUILT,SEE SHEET NO. XX-1

Used when a new sheet is issued todocument As-Built Conditions.
http://www.ct.gov/dot/lib/dot/documents/deng/ctdot_plan_stamp.pdfhttp://www.ct.gov/dot/lib/dot/documents/deng/ctdot_plan_stamp.pdf


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Figure 0-44 Typical Sheet Replaced by Addendum 1

Figure 0-45 CTDOT_Plan_Stamp.pdf

Placing the Custom Stamp:

1. Download the CTDOT_Plan_Stamp.pdf to C:\Documents andSettings\User\Application Data\Adobe\Acrobat\8.0\Stamps\. With the Userfolder being the current users login Username.
http://www.ct.gov/dot/lib/dot/documents/deng/ctdot_plan_stamp.pdfhttp://www.ct.gov/dot/lib/dot/documents/deng/ctdot_plan_stamp.pdf


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Figure 0-46 Stamps

2. As shown above, the Addendum_and_CO_Stamp under CTDOT_Stamps is nowavailable to place under the stamps tool.

3. Place stamp in correct location, then fill in the dialog box with the correct text asrequired. If a mistake has been made, right click, delete and place again. Afterstamp is located correctly, right-click stamp and select properties. From StampProperties dialog, select Locked.

1.6.6 Contract Sheet Naming of Added SheetsAddendum and Construction Order PDF Package naming conventions shall follow thesame conventions for the added suffixes as shown in Appendix C of the 2007 CTDOTDDE . Files inside of the PDF package should be named according to Figure 0-47Addendums and Construction Order Naming .
http://www.ct.gov/dot/lib/dot/documents/deng/CTDOT_DDE_Guide.pdfhttp://www.ct.gov/dot/lib/dot/documents/deng/CTDOT_DDE_Guide.pdfhttp://www.ct.gov/dot/lib/dot/documents/deng/CTDOT_DDE_Guide.pdfhttp://www.ct.gov/dot/lib/dot/documents/deng/CTDOT_DDE_Guide.pdf


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Figure 0-47 Addendums and Construction Order Naming

1.6.7 Inserting New Sheets into the PDF Package

In order to insert sheets for an Addendum, Construction Order, or As-built, right mouseclick the file listing and select Add File(s). Right mouse click the file listing and resortbased on name twice or until file listing is in correct including added contract sheets.Then save the package name appropriately. See 1.6.2 Addenda and 1.6.3 ConstructionOrders for required notes. For appropriate naming see 1.6.6 Contract Sheet Naming of Added Sheets . See Figure 0-48 Add Files to PDF Plan Set below..


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Figure 0-48 Add Files to PDF Plan Set

1.6.8 Final Checklist for Modifying Contract Plans

Identifying Location within Contract Plans for added Sheets Modifying Title Sheet (from Adobe Acrobat) Indicating Revisions Modifying Existing Sheets (from Adobe Acrobat) Indicating Change Inserting New Sheets w/ Digital Signatures when Required


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Figure 0-49 MS Word/PDF Conversion Settings

3. Next, go to the Security tab and verify that no security settings are selected.Detailed security procedures will be described later. See figure below.


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Figure 0-50 Security Settings of PDF

4. In the Word tab, be sure the following settings in the figure below are selected:


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Figure 0-51 Additional Settings

5. In the Bookmarks tab, be sure to uncheck everything except SpecHead1. Byselecting SpecHead1 Acrobat will automatically generate bookmarks for thedocument. See figure below.


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Figure 0-52 Bookmarks

6. The process for generating a typical 800-900 page word document, could take upto 5 minutes to process.

7. Once the PDF is generated, applicable permits should be scanned to PDF andinserted into the document. In Adobe Acrobat go to Document > Insert Pages,then navigate to your scanned file. See below:

Figure 0-53 Inserting PDF Documents


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8. Once the permits have been inserted, the PDF file should be named correctly(Digital Design Environment Guide) moved to the 102_Contract_Specificationssub-folder of the project container. See figure below: At that point, additionalboiler plate and variable contract documents (i.e. wage rates, executive ordersetc.) must be inserted (See Figure 0-53 Inserting PDF Documents ) into the PDFdocument by Contract Administration using Adobe Acrobat. The method used tocreate PDFs from those documents can vary between scanning them with OCR(Optical Character Recognition) capability and generating PDFs directly fromweb page content. Figure 0-55 Web PDF below describes a quick tip on how tocreate a PDF from a webpage. Creating a PDF from a webpage takes a snapshotin time of the document and does not create a link to an active page.

Location of Final PDFSpecifications

Figure 0-54 Specification Storage Location

Use this button toconvert awebpage to a PDFDocument.Federal WageRate Site used asan example .Figure 0-55 Web PDF

9. Once Contract Development and Contract Administration has completed insertingthe required documents, the Contract Specifications are ready for publishing.


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1.7.2 Contract Specification Revisions (Addenda,Construction Orders and As-Builts)

Addenda and Construction Orders that affect the specifications/special provisions shouldbe issued in PDF format in the same manner as present paper delivery methods..

1. At contract award, all Addenda shall be inserted into the front of document(current practice) and a new Adobe PDF Document will be issued for use duringconstruction.

2. At project completion, any Construction Orders requiring specification/specialprovision revisions are to be consolidated within the current PDF file similar toAddenda.


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ent.

1.8 DIGITAL SIGNATURE VALIDATION

The use of Digital IDs and Digital Signatures will allow CTDOT to automatically verifythe authenticity and non repudiation of digital signatures. Adobe Acrobats Long TermValidation feature will provide verification even if the Certificate Authority (CA) goesout of business or the Digital IDs owner retires his or her account.

Alternatively, users can validate signatures by right mouse-clicking an existing signatureand selecting validate signature. Once in the Signature Properties Dialogue, select ShowCertificate. In the Certificate Viewer select the Trust Tab > Add to Trusted Identitiesfollowed by the Ok button. Again, in the Signatures Properties Screen, select ValidateSignature.

In the circumstances where someone or an organization has questioned the identity of someones digital ID and does not trust the validation process described above, it ispossible for CTDOT to determine if a document signature is authentic. Simply stated, auser would have to compare the Public Key Hash that was emailed to CTDOT in thesignature set-up process to the same Public Key Hash that was included in the document.

Original SubmittedPublic Key is locatedon CTDOT ServerSH3DGS18

Digitally SignedDocuments containthe Same PublicKey Hashes thatwere originallysubmitted.

Figure 0-56 Digital Signature


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1.10 DISCLAIMER DIGITAL ID USAGE

External users (i.e. Selected Consultant Engineers) must obtain a My Credentialsdigital id and certificate from GeoTrust / VeriSign Inc. as described in the DigitalSignature, Security, and Submission Procedures. CTDOT assumes no responsibility forlost digital ids and certificates or for reimbursing external users for the subscription costsrelated to purchasing a digital id and certificate. Should a digital id be lost, external usersmust contact their Digital ID provider immediately. Once the provider reissues a newdigital id or a new certificate for any reason, external users must resubmit their public keycertificate to CTDOT as outlined above: 1.3.3 Transmission of Public Key files forDigital Signature Validation Purposes .

CTDOT and the Consultant Engineer firm agree to give full force and effect to contractdrawings or other documents that CTDOT requires to be submitted as a digitally signedand certified Adobe Acrobat PDF document, using a VeriSign CDS certificateand attaching an image of the PE signature and seal to the Digital ID file to accompanythe digital signature. With respect to specified CTDOT projects, CTDOT and theConsultant Engineer firm agree that this procedure is acceptable and renders documentssigned and sealed by the Consultant Engineer PE. However, this does not serve asauthorization for the general use of this procedure by Consultant Engineer firms and/orPEs with respect to any other clients and/or documents. Outside the CTDOT procedure,any use of CDS certificates and digital signatures by Consultant Engineer firms and/orPEs is done so at their own discretion and risk.


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1.11 USING DIGITAL SUBMISSIONS WITH LEGACYPROJECTS

1.11.1 Reference: 1.2.5 Sheet Numbering in PDF FileReplace Figure 0-3 Sheet Numbering with:

Figure 0-57 Sheet Numbering


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1.11.2 Reference: 1.3.1 Creating the Digital SignatureAppearance

Replace Figure 0-23 Configure Signature Appearance with

Figure 0-58 Configure Signature Appearance w/out Text

1.11.3 Reference: 1.4 Certifying and Digitally Signingthe PDF Files


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Replace Figure 0-30 Certify with Visible Signature with:

Figure 0-59 Certify Document


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Replace Figure 0-34 Certify Document (State Designed Contract Sheet) with


Replace Figure 0-35 Certified Document (State Designed Contract Sheet) with:


Replace Figure 0-36 Certify Document (Consultant Designed Contract Sheet) with:

Figure 0-62 Certify Document (Consultant Designed Contract Sheet)


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Replace Figure 0-37 Certify Document (Consultant Designed Contract Sheet) with :

Figure 0-63 Certify Document (Consultant Designed Contract Sheet)

1.11.4 Reference: 1.6.1 CTDOT Revision ContractSheet (for use on large projects)

The CTDOT Revision Contract Sheet for legacy projects can be obtained here:http://www.ct.gov/dot/lib/dot/documents/deng/ctdot_revision_sheet_2006.pdf

For working directions, see similar application 1.6.1 CTDOT Revision Contract Sheet(for use on large projects) .
http://www.ct.gov/dot/lib/dot/documents/deng/ctdot_revision_sheet_2006.pdfhttp://www.ct.gov/dot/lib/dot/documents/deng/ctdot_revision_sheet_2006.pdfhttp://www.ct.gov/dot/lib/dot/documents/deng/ctdot_revision_sheet_2006.pdf