digital preservation handbook oct2015 ver06
TRANSCRIPT
Digital Preservation Handbooka New Edition
October 2015
Funders
Introduction• A major new version of the Digital Preservation Handbook is in
production for 2015/2016• Peer-reviewed, open-licensed, free, online resource hosted by
DPC• Production partners DPC and Charles Beagrie Ltd (Neil Beagrie PI and co-author of first edition of the Handbook published 2001)
• As of Oct 2015,we have raised 87% of funding required• Funders to date are: Gold sponsor: TNA Bronze sponsors: ARA, BL, Jisc
• Modular new content releases: October 2015, and March 2016
The 1st Edition
First Print Edition and Web Edition
What it Contained• Series of chapters, each with references, and annotated exemplars
• Around 136 pages of content in total, approx 23% for exemplars so high
level text followed by sections to support “deep dives” into topicsIntroduction
How to Use The HandbookDefinitions and ConceptsAcronyms and InitialsReferences and Exemplars
Digital PreservationStrategic OverviewPreservation IssuesReferences and Exemplars
Institutional StrategiesCollaborationOutreachThird Party ServicesRights ManagementStaff Training and DevelopmentStandards and Best Practice GuidelinesReferences and Exemplars
Organisational ActivitiesCreating Digital MaterialsCreating Electronic RecordsAcquisition and Appraisal
Decision TreeRetention and ReviewStorage and PreservationMetadata and DocumentationAccessReferences and Exemplars
Media and FormatsMediaFile Format and StandardsCompression and EncryptionTechnology WatchSummary RecommendationsReferences and Exemplars
Decision tree
Checklist for Digitisation
The Challenges
• Popular and very heavily used resource but:• Major growth in digital preservation practice and
available tools since 2002• Very little content revision or additions from 2002-
2014• Design reflects early origins – few illustrations or
tables, no multi-media
Quick Questions
Have you heard of it?
Have you used it?
What for?
It’s not like we’ve not been busy …
• DPTP, 2005 onwards• DPC Leadership Programme, 2009 to present• Digital Preservation Roadshow (with TNA and SoA) 2009-10• Getting Started in Digital Preservation (with BLPAC) 2011
onwards• What I wish I knew before I started 2012 onwards• Making Progress in Digital Preservation 2014 onwards• APARSEN, DigCurV, Timbus• Technology Watch Reports• Briefing Days
Points to …• Demand• Lots of resources to draw upon• Lots of experience of what works
The Revision
Plans for Revision• Funding from TNA for first year – BL, Jisc, ARA funding added
• expect to take two years to 31 March 2016;
• Will have modular updates that can be released in phases on DPC
website;
• Approaches used:
• Project Board and Advisory Panel
• Gap Analysis• Audience research/online survey – 285 community responses
• Book sprints• Editing, coding and design
• International Peer Review College
Gap Analysis• Mapped to DigCurv Framework and APARSEN report and other digital
preservation textbooks
• Lots to update, some obvious gaps, some additional areas or strengthsGaps in Handbook
Technical Solutions/Tools
Audit and certification
Legal (except IPR)
Risk management/change/succession
Linkages to recent content (esp Tech Watch Reports
? Gaps
Generic staff training and dev
Ethics
Strengths in Handbook (ie gaps elsewhere)
Peer reviewed, free open- licensing, online resource
Creating content (preservation implications)
Selection/Acquisition decision tree
Annotated Exemplars and Case studies (23% of Handbook)
Deep dive topics (though dated)
BooksprintsHow• Preparation - Desk research and resources• Scope and brainstorm it• Write it• Review itDoing • 10-14 people in smaller groups• Google Docs (red old text, blue 2nd edition text)• Reference - Online 1st and 2nd Handbook editions• Facilitator• 2-3 days interactive development
Style – What We Aim For
• Concise high-level overviews• Suitable for novices upwards• Longevity of content – point out to resources (e.g.
COPTR) for tools that change rapidly• Selective case studies and resources for follow-up in
depth – short overviews for each to aid user – criteria:• Broad appeal- best sources for most users• Content 5years old or less if technical• Short high quality multi-media• Open- free to access (charged for only if no open alternative)
Some Peer Review Comments on the New Edition
“The Handbook will be an extraordinarily useful resource on many levels. As an overview and introduction to people new to the subject, as a source of detailed information on specific topics for those with a particular issue to resolve and as a resource which can be returned to as a reference point, and as an individual gains a deeper knowledge of the subject and wants to explore more complex
aspects of digital preservation.” (Local Authority Archivist)
“I recently recommended the old Handbook as a resource for a colleague working in Information Governance and Management to refer to as she had asked for help in understanding Digital Preservation. I can see that
the new Handbook will be far more accessible for her in many ways – the ability to navigate easily between sections and levels of content, from the
overview to the detailed Case Study and the links to Tools and practical real world solutions will be of great use.” (Local Authority Archivist)
The New Edition
(drum roll begins…)
Handbook OutlineIntroductionDigital PreservationInstitutional Strategies Organisational ActivitiesTechnical Solutions and ToolsDetailed Content Preservation Case Studies
• Each section has initial overview, followed by selective short case studies and further reading for “deep dives”• Extensive community consultation and engagement• 2 year project - First year funded – reaching critical mass – first release Oct 2015 – second year fund-raising – final release March 2016
What is the same• Broad structure and style of original robust• Design for Web and optional Print outputs (user driven
requirement)• Peer review
• BUT…..
What is changing -content• Maybe c. 90% of original content replaced or updated,
and 50% more content topics than 1st edition• Book sprints for collaborative writing/range of
experience and range of voices …• Content shifts
• New section: ‘Getting Started in Digital Preservation’• Tie in to DPC Technology Watch Reports• Almost all case studies and resources changed• More technology, tools, solutions• More on storage systems/cloud, less on media carriers• More on Audit, More on Emulation, • Less on Technology Obsolescence
What is changing –content 2• Content illustrations – partnering with Digitalbewaring
• Adding Multi-media
What is changing 3• Future design updates to DPC website
• Icons for resources and case studies –revised with Digitalbewaring
Publications Tools Web resources Videos Case studies
Some results from the Audience Research
Demo’s(DPC members can now watch live as we work)
Landing page www.dpconline.org/advice/preservationhandbook
Web-archiving www.dpconline.org/advice/preservationhandbook/content-specific-preservation/web-archiving
Glossary www.dpconline.org/advice/preservationhandbook/glossary
The New Edition(here endeth the demo)
Soft Launch 30th October 2015
(partial, comments welcome)
Final book Sprint November 2015
Full launch March 2016
Official Launch April 2016
Then what?
The project is dead: long live the project
Legacy Plan … (in outline)1. DPC Editorial Board Takes Over from Project Delivery Board2. Advisory Committee retained?3. DPC training activities revised and updated4. DPC publication plans proceed(e.g. webinars, Tech Watch Reports)5. Comments function moderated6. Website maintained7. Promotion continues8. etc?
Consultation 1: LegacyNot really about content: quality assurance is strong.Process not product; community not content
What are your professional development requirements re digital preservation?What are your organisational requirements for growth?How might the handbook support these?
How can success of the handbook be measured?How can your success, success of your organisation, your community be measured?
How can the handbook be transformed by its audience?How should DPC maintain it for optimal benefit?
Can you help us spread the word? What could you contribute? (many roles…)
Consultation 2: Our Values – Your Values?
Current Concise Web Accessible Multi-media
Interactive Vendor-NeutralLowering barriers to
participation
Multiple voices Peer reviewed Community owned
Free Community Consultation
Here (in no particular order) are some of the assumptions we have used in designing the handbook. • Is there anything missing?• What is the most important?• What could we take away?
Modular Quality over speed
Intellectually Accessible
Linking if possible
Useful
Consultation 3: Come and get us!We’d love to hear from you:• [email protected] • [email protected]• [email protected]
We’d love to hear from you 2:• DPC/ ULCC / DCC survey on training needs:
Digital Preservation Handbooka New Edition
October 2015
Funders