detailed facility checklist

A complete detailed description of the facility, including specific location and boundaries.

What is the acceptable method of tracking use of facility (shift ticket, sign-in sheet, etc.)?

a. _ _ Number of rooms? (What' s the condition of room?) b. __ Gym (What's the condition of the floor, do we have to provide a floor covering?)

c. _ _ Custodial Services (Who provides, IMT or vendor?) General clean-up (trash removal, final janitorial services, floor waxing, etc.)

d. _ _ Use of showers (Included in rental charge or separate?) e. __ Government furnished supplies vs. Contractor furnishes supplies. f. __ Phones /internet Access (Ability to install more lines and who installs?) · g. __ Copiers /fax machines (Are we allowed to use, how will reimbursement be made,

can supplies be used, what about final maintenance?) h. __ Kitchen (Can we use or will it be restricted?) 1. __ Keys, Access (Door locked/unlocked? Who will control the keys?)

J· _ _ Security (Will someone be available 24 hours a day, who is responsible to provide the security?)

k. __ Sleeping Areas (How will they be tracked?) I. _ _ Period of Availability (Will there be any events that will preclude the use of the

facility?) m. _ _ AC/Heater (Operational or available?) n. __ Sprinkler System/ smoke alarm

o. __ Reduce/increase cost when camp changes (i.e., from Type 1-2-3 teams) reduce

number of rooms needed, area needed, buildings needed, etc. p. __ Terminate agreement and initiate new agreement when transferring from Type 1-2-3

teams. q. _ _ Adjacent land (i.e., parking, ball field, etc)

r. __ Pumping of septic systems (feasible to use system, or rely solely on port-a-potties)

AIBMH Chapter 16 Detailed Facility Checklist Appendix A

Detailed Facility Checklist

Land U'se Agreement Negotiated Rate Suggestions

Category Forest ODF DNR Comments Restoration Service

Bare Land $50- $50/day $50/day- • Ask about the taxes on the • Tilling about $100 per AcStaging $100/day $100.00 land/USFS only • Seed $50-70 per Ac

Drop Point ODF rates • Don't pay more than what the ODF - Damages occurringOverflow P,arking include any taxes are for a year during an incident are dealt

anticipated (generally)/USFS only with through State Riskrehab • Try to put a cap; not to exceed Management. Contact the Local

restoration X per month or X per incident ODF Districtcosts Watch outs

• Septic Systems• Gates• Sprinklers• Ownership

Gray Water Usually $.15/gallon Contractor is • Usually a fixed rate that isDisposal fixed/com responsible established to dispose of grey N/A

mercial city Usually for disposal, waterrate fixed/com if a cost is • Some places will allow you to Watch outs

mercial associated use grey water for dust • Is this truck supporting other$.12/1,000 rate per the abatement incidents

gallons gallon. Contractor • Most places wi 11 make you • Do the drivers know where$.50/1,000 Equipment shall provide dispose at a city/county site they are dumping

gallons Often will an invoice •Mostly governed by other • Who is keeping track of theinclude verifying city I county/ government gallons dumped

grey water date, time, agency • How will dumping fees be paiddump costs amount of •Easier to have grey water • Taxing older syste'!'S, set a

grey water equipment dispose & provide max dumping estimatedisposed us with an invoice

•Many require an account to

AIBMH Chapter 16 Land Use Agreement Negotiated Rates Suggestions Appendix B

Land Use Agreement Negotiated Rate Suggestions

be set up

Non Potable $.01/gallon Commercial •Can be hard to measure·N/A

Water (Tactical $2 or $3 rate for •Can measure by tend�rWater Needs) per 1,000 Tender load/load counts Watch outs

gallons usua.lly a •Daily rate is easier for • Gates

daily rate payment tracking unless • Use Restrictions

there is a meter • Ownership

Potable/City Usually Usually Negotiate •Easier to track, can look atN/A

Water fixed/com fixed rate water rates market ratesmercial est. by at time of •City can put a meter on to Watch outs

rate city/ county hire. If track water usage • Which meter is yours

$.01 per Often purchased •Just one or two loads, keep • Good initial/ final meter

gallon or metered commercially track on log and measure reading

$30 per market rate •ODF - usage log may be • Making sure the backflow is

load will be used, required to support cost (shift returned

$.75/1,000 receipts are ticket) • Keeping Tactical Trucks out

gallons required to $20.00/1,0 reimburse

00 gal

Ponds/Dipping $50 to Streams, Depending on •Not recommended to keep load N/A

Sites $450/day ponds, ownership of counts for payment Watch outs



lakes are property, ( cumbersome work) but ok for •If Helitack are on site whatCan use 1 considered State, estimate types of support do theycent per "Waters Federal or •We don't pay for flowing ·need, add to agreement

gallon for of the private water; flowing water is not •Ask how quickly pondnon potable State" considered to be "owned" by replenishes itself naturally

water to therefore anyone •Double check on waterestimate ODF does •We can pay for catching ownership/easement/specialdaily rate not pay water /pump/equipment/ access uses permitfor pond for water. and replacing water • Do not overuse pump

use, However •Heli dipping little to no impact,we can pay minimal cost or just replacefor access, water·power for generator

to run pump,

personnel to provide access etc.

we can replenish the water

_ w/tenders



Schools/ $1000 to Depends on $500.00 to •Lump sum per day not to • Lawns and fields aroundFairgrounds $2,000/da how much $1,000.00/day exceed X per month or X per schools are usually high

y of the incident traffic so fertilizer and water(Type 1 & 2 facility is Type 1 &2 •I've seen a cap not to exceed will bring them back to life.assignment available assignments $7K or $8K per month, some as Typical $20 to $40 per acre

s) for use: high as $15K for fertilizerrooms, •Consider renegotiate as the • Physical damage ask them to

showers, number of people in camp find contractors and providefields, etc. decreases quotes, pay off that estimatealso what •Impact is greatest on the first • ODF /Restoration is not aimpact we couple days separate item.will have & •Places where property is high, • Additional charges as

pop. of price goes up Internetfacility • Try to include rehab in daily

ODF rates · cost if possible Watch outs

ar.e to •Minimize or discourage gym • Additional Room Ratesinclude access whenever possible: gym • Restrict Access where youminimal floor resurfacing is $$$!!! want to keep people outwear & •Avoid rate/per person/per day • Janitor or Maintenance fees

tear •It's good to get landowner to • Pre inspect everything and(restoratio sign, even $50/day in case of document words and picturesn). Items restoration costs or do LUA • Know the date you have to

we can for "no cost" and put into leavecompensate action for liability or • Try not to use athletic fields

for: restoration as necessary if at all possibleJanitorial • Make sure areas that are

staff excluded are clearly marked(usually try and communicatedto add to

daily rate)



Power, water, gas,

phones, etc. if used

Bare $100 to No Charge $150 to • Try to include rehab within . • Tilling about $100 per Ac Ground/Helibase $500/day to $200/day daily cost if possible/ODF must • Seed $50-70 per Ac

$1,000 per include this in the rate • Loss of feed $100 to $ 200As high as day $2,000.00/M •Look at available water source per Ac dependent on crop$1,100 I consider at Helibase site; if water • Possible hazardous materialday with number / available daily rate may brought on site.varying type of increase types of aircraft • Tenders for dust abatementrestoration that will be can be $1000 to $1500/ day (and there (i.e. Watch outs availability Type 1 • If Helitack are on site whatof water, Helo/$100, types of support do theyuse of Type 2 need, add to agreementtenders Helo/$50) • Work with air ops andetc) landowner if it will turn into a

Consider in small cityOrganic rate: loss • Hidden treasures like oldalpha field of crops, water lines, sprinkler heads,$500/day reseeding risersfor 3 acres etc.

*$400/day



for 40 acres of bare land

Helibase - City Two or less $360/day •Consider wrapping fuel/landing' • Physical damage ask them toMunicipal ships & tie down fees into daily rate find contractors and provide

and/and Consider •Sometimes commercial rental quotes, pay off that estimate shorter relationshi rates already established • ODF - All claims go through

duration: ps w/local State Risk Management$100- municipal. &

$275/day impact to business Watch outs

Three or when • Como traile.rs and where theymore ships coming up can parkand/or w/rate. • Dust abatement and rightlonger Use of sizing tenders on thin asphaltduration: facilities $200- (i.e. $400/day bathrooms,

power etc.) State/PUD/ No cost to $200- $200.00 •Consider lost revenue on • Negotiate off of historical

County camping $650/day $500.00/day camping/full closure use for same period for lossPark for ICP reimburse (high for •Boat launch access revenue

ment only Holiday) •Security if park not fullyWatch outs



State/Coun closed/partial public access • Make sure other agreementsty Park: •Consider number of personnel are not already in place$500 - per site • No dual use with public unless

$1200/day barriers exist• Hidden treasures like old

water lines, sprinkler heads,risers

• If the vault toilets are notpart of the deal lock them

• Where people arelocating/sleeping areas

Private Land ICP No Cost to No cost to $200.00 •Usually heavy restoration • Tilling about $100 per Ac(Usually field) $800/day $1,000/day $500.00/day (compaction, seeding, lost crop, • Seed $50-70 per Ac

60+ Acres wood chips etc) • Loss of feed $100 to $200$1,000/day Consider# •ODF can renegotiate land use per Ac dependent on crop

of people agreements as needed Watch outs

and incorp. • Make sure you are dealingrehab/rest with the owner

• Clear any improvementsbefore you do them with theowner

Day Sleeping $100 to $125/day, $100.00 to •Access/ Security • Physical damage ask them to(Gym, Community $250/Day $350- $300.00/ day •Minimize boots on gym floor find contractors and provideCenter, Church, $400/day •Bathroom/Shower access quotes, pay off that estimatePark)

Watch outs

• Additional Room Rates• Restrict Access where you



want to keep people out • Janitor or Maintenance fees

• Pre inspect everything anddocument words and pictures

• Know the date you have toleave


Land Use Agreements Checklists And General Guidance

Chapter 16 – Land Use Agreements Checklist – Appendix C

Schools, Fairgrounds or Other Related Facility Checklist • Number of Classrooms • Gym • Cleaning/Janitorial/Custodial Services • Use of Showers • Government furnished supplies vs. Contractor furnished • Supplies • Phones • Computers • Kitchen • Keys, Access • Security • Sleeping Areas • Noxious Weeds • AC/Heater operational or available • Sprinkler System • Reduce/increase costs when camp changes (i.e. from Type I – II – III) (reduce number of classrooms

needed, area needed, buildings needed, etc.) • Other prescheduled/concurrent uses of the facility by owner • Parking • Athletic Field DIPPING SITES/PONDS CHECKLIST • Fish • Noxious Weeds • Water (usage and/or replenishment) • Water Rights (who owns the water) • Fences • Access • Flight Path • Livestock/Wildlife • Loss of Foliage/Crop/Pasture • Use of pumps or wells • Impact – amount of drawdown, site disturbance, etc.



IC CAMP/HELIBASE CHECKLIST • Access – roads, gates • Noxious Weeds • Fences / cattle guards / gates • Livestock • Flight Path • Irrigation/Sprinkler System • Spillage/Hazmat • Hours of Operation • Property Impact • Re-seeding / de-compaction requirements • Abandonment of improvements • Specific clean-up requirements (bark, mulch, sawdust, gravel, carpet, etc.) AIRPORTS CHECKLIST Facilities Usage (except for federally funded runways, towers) Check other FAA restrictions. • Landing Fee • Fuel Fee (if Contractor provided) • Security • Flight Path • Hazmat/Spillage • Parking • Availability • Water/Electricity/Phones • Portable Retardant Plant • Hours of Operation • Access • Check with Air Ops for further concerns LAND/FACILITY RESTORATION CONSIDERATIONS • Loss pf crop/pasture – how many seasons • Reseeding / de-compaction requirements • Noxious Weeds Abatement and Survey • General clean-up (trash removal, final janitorial service, floor waxing, etc.) • Re-sod of athletic fields • Reconditioning floors (of gyms, carpet replacement, etc.) • Pumping of septic systems (feasible to use systems, or rely solely on port-a-potties?) • Mending fences damaged during incident



CONSIDERATIONS FOR DETERMINING RATE BEFORE NEGOTIATING RATE: • Determine ownership of land / facilities o Confirm owner’s

agent if applicable • Resources available to confirm ownership • City or Borough Tax Assessor’s Office • Courthouse • Private Campgrounds – what are average receipts/revenues for similar time period • Historical record of rates for use in local area – local rangers may be good source • Facilities – if facility is abandoned from normal use, consider revenue lost for the activities • Fairgrounds – were there any events cancelled or rescheduled to make them available? • Cost of relocating and feeding of stock • Are there vacant facilities held by other by other agencies that may be available? • Consider a “not to exceed” rate commensurate with property value • Sources of market research:

• Banks • Real estate offices • Local employees • Local assessor offices • Local agency lands offices • Newspapers • Feed store bulletin boards • Documentation at local offices from previous incidents

detailed facility checklist

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