desoto parish police jury regular meeting agenda.pdf · 11-01-2016 · agenda desoto parish police...

DESOTO PARISH POLICE JURY


AGENDA • JANUARY 11, 2016

Regular Meeting Police Jury Meeting Room

101 Franklin Street, Mansfield, LA 71052

5:00 PM

OFFICERS

Reggie Roe, President • Ernel Jones, Vice President

Steven W. Brown, Administrator • Jodi Zeigler, Secretary • Linda Gatlin, Treasurer

1. CALL TO ORDER

2. INVOCATION

3. PLEDGE OF ALLEGIANCE

4. GUEST AND PUBLIC COMMENTS

A. Randy Harris, Angelo Chamberlin & Betty Boogaerts - Closure of Crow Lane for Dolet

Hills Mining

5. CALL FOR ADDITIONS AND DELETIONS TO THE AGENDA

6. ELECTION OF OFFICERS

A. President

B. Vice President

6. COMMITTEE APPOINTMENTS

7. APPROVAL OF MINUTES

Agenda DeSoto Parish Police Jury January 11, 2016

A December 7, 2015 - Committee Meeting

B. December 14, 2015 - Regular Meeting

C. December 21,2015 - Special Meeting

8. OLD BUSINESS

A. . Recommends adopting the 2016 Holiday Schedule and Policy.

9. NEW BUSINESS

A. Authorize Mr. Rodriguez Ross, Mr. Jim Davlin and Ms. Jeri Burrell to attend 2016

NACo Legislative Conference on February 20-24, 2016 in Washington, D.C.

B. Schedule a Public Hearing to consider closing a portion of Crow Lane for Dolet Hills

Mining.

10. RESOLUTIONS

A. Recommends a Resolution Urging the Support of Legislation to Continue Funding

for the LSU AGCENTER Offices and Further Requesting the Support of the Police

Jury Association of Louisiana and All Parish Governments of the State for said

position.

B. Recommends authorizing a Resolution to move precincts 5, 38, 60 & 61 back to

the DeSoto Parish Library, 109 Crosby Street, Mansfield, LA 71052 after the spring

election.

C. Recommends authorizing the President to sign a Resolution of Agreement with

LADOTD for a grant to rehabilitate the rotating beacon support structure at the

Airport.

11. ORDINANCES

A. Recommends authorizing Ordinance 1 of 2016 establishing a 25 mph speed limit

on Walker Road from Highway 171 to WPA and 35 mph speed limit sign on Old

Union Road from WPA to Barnes in Mansfield. (District 4D)

12. ADMINISTRATIVE ITEMS

A . Recommends authorizing the President to sign the Local Roads Safety Program

Grant.

B. Recommends authorizing Mr. Thomas Jones, Mr. Richard Fuller and Mr. Emel Jones

to attend 2016 NACo Legislative Conference on February 20-24, 2016 in

Washington , D.C.

C. Recommends authorizing Mr. Rodriguez Ross to attend the World of Asphalt Paving

Training Program on March 22-24, 2016 in Nashville, TN .

13. BUDGET AND FINANCE ITEMS

Agenda DeSoto Parish Pol ce Jury January 11, 2016

A. Recommends approving the Financial Report that was given.

B. Recommends authorizing the payment of approved bills.

14. PERSONNEL ITEMS

A. Recommends authorizing Steve Brown, Fredrick Woodley, and up to three (3) other Road Department employees to attend the World of Asphalt Paving Training Program on March 22-24, 2016 in Nashville, TN.

B. Recommends authorizing Lynda Spivey, Jolynn Sims and Ashley Vanzant to attend

the 2016 ACAP Winter Conference on February 2-4, 2016, in Marksville, LA.

C. Recommends authorizing Mr. Steve Brown to attend the 20th Joint Engineering

Societies Conference on January 20-21,2016 in Lafayette, LA .

D. Recommends authorizing Calvin Bogan to attend the Louisiana Vegetation

Management Association 45th Annual Meeting on February 2-3, 2016 in Marksville, LA.

15. ROAD ITEMS

A. . Recommends installing th ree ( 3) s t r e e t l i g h t s i n the C o u n t r y C l u b

Estates Subdivision for safety.

16. ADJOURN

- -



MINUTES • DECEMBER 7,2015

Committee Meeting Police Jury Meeting Room

101 Franklin Street,Mansfield,LA 71052

5:00 PM

ROLL CALL

Attendee Name Present Absent Late Arrived

Charlie Roberts , 0 . D D

B. D. Mitchell 0 D D J. 0. Burch 0 : o D A . W . McDonald · 0 ; o D

Greg Baker 0 · D : o Richard Fuller 0 ·D 1 D Jeff Heard 'D : 0 D Emel E. Jones . 0 D ! O

Tho..mas T. Jones · 0 . o D Reggie Roe ' 0 • D ' D

Ricky McPhearson 0 D ' D

1. ADMI NISTRATIVE COMMITTEE

A. Call to Order

8. Invocation given by Mr. Thomas Jones

C. Pledge of Allegiance led by Mr. Mitchell

D. Announcement

1. Please let Mrs. Jennifer Woods knowif you would like to attend the PJAL 92nd Annual

Conference on March 3-5,2016 in Shreveport.

2. Mansfield Christmas Parade - Saturday December 12,2015.Please let Ms.Linda Gatlin

knowif you are going to ride on the float.

3. Budget/Finance Workshop will be held on Thursday, December 10, 2015 at 5:00 pm.

4. Mr.Woodley wanted to let you all know about the Christmas lunch being provided by

Bryan & Bryan.It will be on Friday, December 18, 2015 at 12:00 pm, for those that would like to join us.We will be having fish & brisket with the trimmings catered by Shaver's.

5. Campaign Finance Training needs to be completed by January 10,2016. Except for

Mr.Thomas Jones and Mr.Fuller.

Minutes DeSoto Parish Police Jury December 7,2015

E. Call for Additions and Deletions to the Agenda

1. Authorize Mr. Kevin Vanzant to attend a 16 hour continuing education class

for Water and Waste Water DHH Approval # 50281 on December 29 &30,

2015 in Lake Charles.

RESULT: ADOPTED [UNANIMOUS]

MOVER: Richard Fuller, District 4A

SECONDER: A. W. McDonald, District 2

AYES: Charlie Roberts, B. D. Mitchell, J. 0. Burch, A. W . McDonald,

Greg Baker, Richard Fuller, Emel E.Jones, Thomas T. Jones,

Reggie Roe, Ricky McPhearson

ABSENT: Jeff Heard

F. Guest and Public Comments

1. Ranchland Acres Subdivision residents for special events concerns

Mr. Dan Dobson asked the jury for assistance in not granting a permit for an

event that will be held this June . He states the "Biker Barn Rally" played their

music too loud and the neighbors had lots of complaints. Sheriff Arbuckle also

stated he was called out 11 times during the rally for various complaints. Mr.

Roe stated that he wanted to defer this item to the Zoning Committee. Mr.

Mitchell requested we not issue him a permit for this year.

G. Administrator's Reports

The Administrator's Report will be deferred until Monday, December 14, 2015.

H. Administrative Items

1. Authorize Mr. Thomas Jones to attend a Workforce Symposium in Baton

Rouge on December 15-16, 2015.



SECONDER: B. D. Mitchell, District B

AYES: Charlie Roberts, B. D. Mitchell, J. 0. Burch, A. W . McDonald,

Greg Baker, Richard Fuller, Emel E. Jones, Thomas T. Jones,


ABSENT: Jeff Heard

2. Consider projects for the LGAP Grant application. (4-H Building Roof Repairs

$10,000)

Minutes DeSoto Parish Police Jury December 7, 2015



SECONDER: B. D. Mitchell, District 1B

AYES: Charlie Roberts, B. D. Mitchell, J. O. Burch, A. W . McDonald,



ABSENT: Jeff Heard

3. Authorize the newly elected officials to attend the PJAL Newly Elected Officials Orientation on Wednesday, January 13, 2016 in Baton Rouge.

RESULT:

MOVER:

SECONDER:

AYES:

ABSENT:

ADOPTED [UNANIMOUS]

Thomas T. Jones, District 4D

Richard Fuller, District 4A

Charlie Roberts, B. D. Mitchell,J. 0. Burch, A. W. McDonald,



Jeff Heard

4. Authorize the President to sign a CEA with the DeSoto Parish Sheriff and District Attorney for reimbursing the salary of a Domestic Violence Danger Assessment Coordinator (Holly Burford)

RESULT:

MOVER:

SECONDER:

AYES:

ABSENT:

ADOPTED [UNANIMOUS]


Reggie Roe, District 5

Charlie Roberts, B. D. Mitchell,J.0. Burch, A. W. McDonald,



Jeff Heard

5. Authorize a resolution approving the issuance, sale and delivery of not exceeding $2,500,000 of Certificates ofIndebtedness, Series 2015, of the DeSoto Parish Communications District, State of Louisiana.



SECONDER: Thomas T.Jones, District 4D

AYES: Charlie Roberts, B. D. Mitchell, J. 0. Burch, A. W. McDonald,



ABSENT: Jeff Heard

6. Re-appoint Mrs. Margaret Dickerson and Mrs. Jean Williams to the DeSoto Parish Tourism Commission for a three (3) year term .


RESULT: ADOPTED (UNANIMOUS]

MOVER: Greg Baker, District 3

SECONDER: J. 0. Burch,District 1C

AYES: Charlie Roberts, B. D. Mitchell, J . 0. Burch, A. W. McDonald,

Greg Baker, Richard Fuller, Ernel E. Jones, Thomas T. Jones,


ABSENT: Jeff Heard

7. Appoint Mr. Charles Waldon to the DeSoto Parish Tourism Commission for a three (3) year term.

RESULT:

MOVER:

SECONDER:

AYES:

ABSENT:

I. Motion to Adjourn

ADOPTED [UNANIMOUS]

Ricky McPhearson, District 6

Greg Baker, District 3

Charlie Roberts, B. D. Mitchell, J. O. Burch, A. W. McDonald,

Greg Baker, Richard Fuller, Ernel E. Jones, Thomas T. Jones,


Jeff Heard

Motion to adjourn was made by Mr. Thomas Jones, seconded by Mr. Baker. Motion carried.

2. BUDGET AND FINANCE COMMITTEE

A. Call to Order

B. Guest and Public Comments NONE

C. Treasurer's Financial Report

Ms. Gatlin discussed the 2015 Sales Tax andInvestment at a Glance report that was given.

D. Budget and Finance Items

1. Authorize the payment of all approved bills.


MOVER: Thomas T. Jones, District 4D

SECONDER: Greg Baker, District 3

AYES: Charlie Roberts, A. W. McDonald, Greg Baker, Ernel E. Jones,

Thomas T. Jones

2. Select auditor for 2015 Audit. (Johnson, Thomas and Cunningham)


RESULT: ADOPTED [UNAN MOUS]


SECONDER: Thomas T. Jones, District 4D

AYES: Charlie Roberts, A . W . McDonald, Greg Baker,Emel E. Jones,

Thomas T. Jones

E. Adjourn

Motion to adjourn was made by Mr. Thoma s Jones, seconded by Mr. Roberts. Motion carried.

3. PERSONNEL COMMITTEE

A. Call to Order


C. Personnel Items

1. Declare Saturday December 26, 2015 a Holiday .

For anyone scheduled to work .

RESULT:

MOVER:

SECONDER:

AYES:

ABSENT:

ADOPTED AS AMENDED [UNANIMOUS]

Charlie Roberts, District 1A


Charlie Roberts, Thomas T. Jones, Ricky McPhearson

Richard Fuller, Jeff Heard

2. Approve Employee Holidays and set dates for 2016.

RESULT: DEFERRED (UNANIMOUS] Next: 12/14/ 2015 5:00 PM

MOVER: Charlie Roberts, District 1A

SECONDER: Ricky McPhearson, District 6

AYES: Charlie Roberts, Thomas T. Jones, Ricky McPhearson

ABSENT: Richard Fuller, Jeff Heard

3. Job descriptions and staffing changes at the Animal Control Facility.

RESULT: DEFERRED (UNANIMOUS] Next: 12/14/ 2015 5:00 PM

MOVER: Charlie Roberts, District 1A


AYES: Charlie Roberts, Thomas T. Jones, Ricky McPhearson

ABSENT: Richard Fuller, Jeff Heard

4. Authorize Mr. Kevin Vanzant to attend a 16 hour continuing education class for Water and Waste Water DHH Approva l # 50281 on December 29 &30, 2015 in Lake Charles.


RESULT:

MOVER:

SECONDER:

AYES:

ABSENT:

ADOPTED [UNAN MOUS]


Charlie Roberts, District A

Charlie Roberts, Thomas T. Jones, Ricky McPhearson

Richard Fuller, Jeff Heard

D. Adjourn

Motion to adjourn was made by Mr. McPhearson, seconded by Mr. Roberts . Motion

carried.

4. ROAD COMMITTEE

A. Call to Order


C. Road Items

1. Authorize Ordinance 16 of 2015 establ ishing a 25mph speed limit on

Honeysuckle Drive, Parkview, Wilderness Way, Wildwood Drive, Creek Bank

Road, Tanglewood Drive and Briarwood Circle in the Wildwood Subdivision

(District 4A)



SECONDER: Charlie Roberts, District A

AYES: Charlie Roberts, J. O. Burch, Greg Baker, Ricky McPhearson

ABSENT: Richard Fuller

D. Adjourn

Motion to adjourn was made by Mr. McPhearson, seconded by Mr. Roberts. Motion

carried.

5. SOLID WASTE COMMITTEE

A. Call to Order


C. Solid Waste Items

1. Authori ze the President to sign an agreement with Live Oak for marketing

solid waste at the Landfill and terminate agreement with ILM for marketing

special waste.


RESULT:

MOVER:

SECONDER:

AYES:

ABSENT:


B. D. Mitchell, District B

Ernel E. Jones, District 4C

B. D. Mitchell,Greg Baker, Ernel E. Jones, Thomas T. Jones

Jeff Heard

D. Adjourn

Motion to adjourn was made by Mr. Thomas Jones, seconded by Mr. Emel Jones.

Motion carried.

6. ANIMAL & MOSQUITO CONTROL COMMITTEE

A. Call to Order


C. Animal & Mosquito Control Items

1. Authorize a "Picture with Santa" Fundraiser at the Animal Shelter on

December 21 and 22, 2015.

RESULT:

MOVER:

AYES:

ABSENT:

D. Adjourn

ADOPTED [UNAN MOUS]

Thomas T. Jones, Reggie Roe

B. D. Mitchell,J. 0. Burch, A. W. McDonald, Thomas T. Jones,

Reggie Roe

Jeff Heard

Motion to adjourn was made by Mr. Thomas Jones, seconded by Mr. Roe. Motion

carried .

D 0 ' D



MINUTES • DECEMBER 14, 2015

Regular Meeting Police Jury Meeting Room

101 Franklin Street,Mansfield,LA 71052

5:00 PM

ROLL CALL


Charlie Roberts 0 D . o :

B. D. Mitchell 0 D D J. 0. Burch 0 D D I

A . W . McDonald 0 D D :. - -

Greg Baker 0 · D D ' Richard Fuller 0 D : D

I

. . . I

Jeff Heard ... I

Ernel E. Jones 0 - D D '

Thomas T. Jones . 0 · o · D '

Reggie Roe . 0 1 0 D

Ricky McPhearson · 0 . o D

District Attorney, Mr. Gary Evans, was not present during this meeting.

1. INVOCATION GIVEN BY MR. MCDONALD 2. PLEDGE OF ALLEGIANCE LED BY MR. MCPHEARSON

3. ANNOUNCEMENTS

4. OLD BUSINESS

5. GUEST AND PUBLIC COMMENTS

1. Norman E. Nabhan, CIMA - Graystone Consulting

Discussed Graystone Consulting.

2. Mr. Rusty Canton - Discussion regarding Board Members - DID NOT APPEAR

3. Mr. Bruce Vanderhoeven - E911

4. Mr. David Jenkins - PIAL

Discussed E-911's affect on insurance ratings.

5. Mr. Sal Miletello

DiscussedInvestments .


6. CALL FOR ADDITIONS AND DELETIONS TO THE AGENDA

Ad d Guest and Public Comments:

Motion to add Mr. Bruce Vanderhoeven was made by Mr. Fuller, seconded by Mr.

McPhearson . Motion carried .

Motion to add Mr. Sal Miletello was made by Mr. Ernel Jones, seconded by Mr. Thomas

Jo nes. Motion carried.

7. OLD BUSINESS NONE

8. NEW BUSINESS

1. Renew liquor licenses for 2016.

RESULT:

MOVER:

SECONDER:

AYES:

ABSTAIN:

ABSENT:

ADOPTED [9 TO OJ

Emel E. Jones, District 4C


Charlie Roberts, B. D. Mitchell,J. 0. Burch, A. W. McDonald,Greg

Baker, Emel E. Jones, Thomas T. Jones, Reggie Roe, Ricky

McPhearson

Richard Fuller

Jeff Heard

9. APPROVAL OF MINUTES

Motion to adopt minutes for November was made by Mr. Fuller, seconded by Mr. Thomas

Jones. Motion carried.

1. November 2, 2015 - Special Meeting

2. November 2, 2015 - Committee Meeting

3. November 9, 2015 - Regular Meeting

10. RESOLUTIONS

1. Recommends authorizing a resolution to approve the issuance, sale and delivery of

not exceeding $2,500,000 of Certificates of ndebtedness, Series 2015, of the

DeSoto Parish Communications District, State of Louisiana .

Motion was made to amend the item to state Pending the E-911 Boards approval.


RESULT:

MOVER:

SECONDER:

AYES:

ABSENT:



J. 0. Burch, District C

Charlie Roberts, B. D. Mitchell, J. 0. Burch, A . W. McDonald, Greg

Baker, Richard Fuller, Ernel E. Jones, Thomas T. Jones, Reggie

Roe, Ricky McPhearson

Jeff Heard

2. Recommends authorizing the President to sign the LGAP Grant Resolution for 4-H Building Roof Repairs.


MOVER: Charlie Roberts, District A


AYES: Charlie Roberts, B. D. Mitchell,J.0. Burch, A. W. McDonald, Greg



ABSENT: Jeff Heard

11. ORDINANCES

1. Recommends authorizing Ordinance 16 of 2015 establishing a 25 mph speed limit on Honeysuckle Drive, Parkview, Wilderness Way, Wildwood Drive, Creek Bank Road,Tanglewood Drive and Briarwood Circle in the Wildwood Subdivision (District 4A)

RESULT:

MOVER:

SECONDER:

AYES:

ABSENT:

ADOPTED [UNANIMOUS]


J. 0. Burch, District C

Charlie Roberts, B. D. Mitchell, J. 0. Burch, A. W. McDonald, Greg



Jeff Heard

12. ADMINISTRATIVE ITEMS

1. Recommends authorizing Mr. Thomas Jones to attend a Workforce Symposium in Baton Rouge on December 15-16, 2015.



MOVER: J. 0. Burch, District C

SECONDER: Greg Baker, District 3

AYES: Charlie Roberts, B. D. Mitchell, J. 0. Burch, A. W . McDonald, Greg

Baker, Richard Fuller, Emel E.Jones, Thomas T. Jones, Reggie


ABSENT: Jeff Heard

2. Recommends authorizing the newly elected Jurors to attend the PJAL Newly Elected Officials Orientation on Wednesday, January 13, 2016 in Baton Rouge.



SECONDER: Richard Fuller, District 4A

AYES: Charlie Roberts, B. D. Mitchell,J.O. Burch, A. W . McDonald, Greg

Baker, Richard Fuller, Emel E. Jones, Thomas T. Jones, Reggie


ABSENT: Jeff Heard

3. Recommends authorizing the President to sign a CEA with the DeSoto Parish Sheriff and District Attorney for reimbursing the salary of a Domestic Violence Danger Assessment Coordinator (Holly Burford).



SECONDER: Richard Fuller, District 4A

AYES: Charlie Roberts, B. D. Mitchell,J. 0. Burch,A. W. McDonald, Greg



ABSENT: Jeff Heard

4. Recommends appointing Mr. Charles Waldon to the DeSoto Parish Tourism Commission for a three (3) year term .


MOVER: Ricky McPhearson, District 6


AYES: Charlie Roberts, B. D. Mitchell, J. 0. Burch, A. W. McDonald, Greg



ABSENT: Jeff Heard

5. Recommends re-appointing Mrs. Margaret Dickerson and Mrs. Jean Williams to the DeSoto Parish Tourism Commission for a three (3) year term.


RESULT:

MOVER:

SECONDER:

AYES:

ABSENT:

ADOPTED [UNANIMOUS]

Emel E. Jones, District 4C

J. O. Burch, District C

Charlie Roberts, B. D. Mitchell, J.0. Burch, A. W . McDonald, Greg



Jeff Heard

13. BUDGET AND FINANCE ITEMS

1. Recommends paying approved bills.

RESULT:

MOVER:

SECONDER:

AYES:

ABSENT:

ADOPTED [UNANIMOUS]


Charlie Roberts, District A

Charlie Roberts, B. D. Mitchell, J. 0. Burch, A. W. McDonald, Greg



Jeff Heard

2. Recommends accepting the Financial Report as presented.

RESULT:

MOVER:

SECONDER:

AYES:

ABSENT:

ADOPTED [UNANIMOUS]

Greg Baker, District 3


Charlie Roberts, B. D. Mitchell,J. 0. Burch, A. W. McDonald, Greg



Jeff Heard

3. Recommends selecting the auditor for the 2015 Audit (Johnson, Thomas and Cunningham)


MOVER: A. W. McDonald, District 2

SECONDER: B. D. Mitchell, District B

AYES: Charlie Roberts, B. D. Mitchell,A. W. McDonald, Greg Baker,

Richard Fuller, Emel E. Jones, Thomas T. Jones, Reggie Roe, Ricky

McPhearson

ABSENT: J. 0. Burch, Jeff Heard

14. PERSONNEL ITEMS

1. Recommends declar ing Saturday December 26, 2015 a Holiday.

For employees that are schedu led to work.


RESULT: ADOPTED AS AMENDED [UNANIMOUS]

MOVER: A. W . McDonald, District 2


AYES: Charlie Roberts, B. D. Mitchell, A. W. McDonald, Greg Baker,


McPhearson


15. SOLID WASTE ITEMS

1. Recommends authorizing the President to sign an agreement with Live Oak for marketing solid waste at the Landfill and terminate agreement with ILM for marketing special waste .

With an effect ive date of January 30, 2016.

RESULT: ADOPTED AS AMENDED [UNANIMOUS]

MOVER: Erne! E. Jones, District 4C


AYES: Charlie Roberts, B. D. Mitchell, A.W. McDonald, Greg Baker,

Richard Fuller, Emel E.Jones, Thomas T.Jones, Reggie Roe, Ricky

McPhearson


16. ANIMAL & MOSQUITO CONTROL ITEMS

1. Recommends authorizi ng a "Picture with Santa" Fundraiser at the Animal Shelter on December 21-22, 2015.




AYES: Charlie Roberts, B. D. Mitchell, A.W. McDonald, Greg Baker,


McPhearson


17. ADJOURN

Motion to adjourn was made by Mr. McDonald, seconded by Mr. Thomas Jones. Motion carried .

Thomas T. Jones 1 1i'.7 1 0 D Reggie Roe 0 · D D Ricky McPhearson . 0 I D D

i .



MINUTES • DECEMBER 21, 2015

Special Meeting Police Jury Meeting Room

101 Franklin Street, Mansfield, LA 71052

5:00 PM

I. CALL TO ORDER


Charlie Roberts ·0 ' 0 D i

B. D. Mitchell D i 0 · D I

J. 0. Burch D 0 D I

A . W. McDonald D 0 D .

Greg Baker 0 : o D Richard Fuller

.. · 0 ; 0 · D .... . -

Jeff Heard · o ·0 · D :

Emel E. Jones 0 ; o · o !

I' I '

f

!

District Attorney , Mr. Gary Evans, was not present during this meeting.

11. INVOCATION GIVEN BY MR. ERNEL JONES

111. IV.

PLEDGE OF ALLEGIANCE LED BY MR. BAKER

GUEST AND PUBLIC COMMENTS: NONE

V. CALL FOR ADDITIONS AND DELETIONS: NONE

VI. NEW BUSINESS

1. Approve the North Louisiana Criminalistics Laboratory Commission amended 2015 Budget and the Proposed 2016 Budget.


MOVER: Ernel E. Jones, District 4C

SECONDER: Charlie Roberts, District 1A

AYES: Charlie Roberts, Greg Baker, Richard Fuller, Ernel E. Jones,Thomas

T. Jones, Reggie Roe, Ricky McPhearson

ABSENT: B. D. Mitchell, J. O. Burch, A. W. McDonald, Jeff Heard

2. Renew 2016 Property and Casualty nsurance Policies with Travelers

Minutes DeSoto Parish Pol ce Jury December 21, 2015


MOVER: Thomas T. Jones, District 4D


AYES: Charlie Roberts, Greg Baker, Richard Fuller, Ernel E. Jones, Thomas

T. Jones, Reggie Roe, Ricky McPhearson

ABSENT: B. D. Mitchell, J. 0. Burch, A. W. McDonald, Jeff Heard

VII. ADJOURN

Motion to adjourn was made by Mr. Thomas Jones, seconded by Mr. Roberts. Motion carried.

DeSoto Parish Police Jury

2016 Holiday Schedule

New Year's Day January 1 Friday

Martin Luther King Day

President's Day

January 18

February 15

Monday

Monday

Good Friday

Memorial Day

Independence Day

Labor Day

Veteran's Day

Thanksgivi ng Day and the Day After

March 25

May 30

July 4

September 5

November 11

November 24 & 25

Friday

Monday

Monday

Monday

Friday

Thursday/ Friday

Christmas Eve

Christmas Day

December 23

December 26

Friday

Monday

And any other day declared a Parish holiday by the Police Jury.

Holidays that fall on Saturday or Sunday are observed on the closest working day.

January 11, 20 15


Holiday Closures & Pay

A.) PRIMARY HOLIDAYS

New Year's Day

Memorial Day

Independence Day

Labor Day

Thanksgiving Day

Christmas Day

NOTES:

All Police Jury offices (departments) shall be closed on the Primary Holidays listed above and on the adjacent Saturday and

Sunday if said holiday falls on a Monday or Friday, unless the department head, with the concurrence of the Parish Administrator

and President, declares an emergency need for all or a portion of the day(s) to remain open. "The Police Jury hereby states its

intentions be known that an "emergency need" be genera/Iv defined as one typically requiring a varying amount of

department staffing and driven by natural or man-made disasters.

B.) Secondary Holidays

Martin Luther King

Presidents' Day

Good Friday

Veteran's Day

Day After Thanksgiving

Christmas Eve

NOTES:

All Police Jury offices (departments) shall be closed on the Secondary Holidays listed above and on the adjacent Saturday and

Sunday if said holiday falls on a Monday or Friday, unless the department head, with the concurrence of the Parish Administrator

and the President, declares an emergency OR the Department Head, with the concurrence of the Administrator and Committee

Chairman, declares an operational need to remain open for all or a portion of the day(s). *The Police Jury hereby states

its intentions be known that an "operational need" be generally defined as one typically requiring a limited amount of

departmental

staffing and driven by a public or commercial need.

1. Holidays are a benefit provided by the Police Jury to permanent, temporary, full and part-time employees.

2. Department Heads shall obtain approval of their annual holiday schedule from Human Resources, the Administrator, and

others if required, and post said schedule within ten (10) days of adoption by the Police Jury of its annual holiday schedule

3. Holiday Pay:

(a) Exempt Employees

i. One (1) day regular wages for each Police Jury declared holiday whether worked or not.

ii. No additional compensation shall be received for work on Saturday or Sunday .

(b) Non-Exempt Employees

i. One (1) day regular wages for each Police Jury declared holiday not worked, exclusive of Saturday and Sunday.

ii. One (1) day regular wages plus 1.5 times the regularly hourly rate for each hour worked up to 8 hours and

thereafter 2.5 times the regular hourly rate for each hour worked for each jury declared holiday or adjacent

Saturday or Sunday worked.

\ ' ( )

All conference events will take place at the Marriott Wardman Park Hotel unless otherwise noted.

Schedule is subject to change.

ALL DAY

Policy Committee Meetings and

Affiliate Meetings*

7:00 a.m.. - 5:00p .m.

Registration Open

8:30 a.m.. - 5:00 p.m.

NACo Technology and Innovation

Summit

4:00 p.m.. - 5:00p.m.

Policy Coordinating Committee

Meeting

l,. • ·:. ' :,- ' .

Sunday, February 21

ALL DAY

Policy Committee Meetings and

Affiliate Meetings*

7:00 a.m.. - 4:00 p.1n.

Registration Open

7:00 a.m.. - 8:00 a.Jn.

Non- Denominational Worship

Service

3:00 p.m.. - 4:00 p.1n.

7:30 a.m.. - 8:30 a.n-i.

NACo Regional Caucus Meetings

7:30 a.m.. - 3:00 p. tn.

Registration Open

9:00 a.m.. - 10:30 a.n-i.

Opening General Session

10:45 a.m. - 12:00p.tn.

Concurrent Educational

Workshops

12:00p.m.. - 1:30p. tn.

Attendee Luncheon

1:45p.tn. - 3:00p.tn.

Concurrent Educatioal

Workshops

1:45p .m. - 4:15p.tn.

NACo Board of Directors Business

and Resolutions Meeting

3:15p.m.. - 4:15p.tn.


Workshops

8:00 a.m. - 12:00 p .m..

Registration Open

10:00 a.m. - 11:45 a.m.

General Session

12:00p.m. - 5:00 p .1n.

Federal Agency and Capitol Hill

Visits (self-arranged)

1:00p.m. - 3:30p. tn.


Workshops

6:30 p. m. - 9:00 p .m.

NACo President's Reception

Wednesday, February 24 I

Federal Agency and Capitol Hill

Visits (self-arranged)

NACo Board of Directors Forum

* All committee meetings are open to all atte ndees.

See full list at www.naco .org/Getlnvolved

R E S O L U T I O N

WHEREAS, the Parish of DeSoto urges and requests that the Governor, State legislators,

and the Louisiana Board of Regents fully fund the LSU AgCenter (LSUAC) at the same

level of State appropriations due to the critical economic development and educational

services they provide in all 64 Louisiana parishes; and

WHEREAS, agricultural research developed through the Experi ment Stations and

delivery of research through the Cooperative Extension Service is vital and necessary to

provide the technology to help farmers and ranchers provide a high quality, safe and

affordable food supply for Louisiana people ; and

WHEREAS , agricultural research and cooperative extension outreach is vital and

necessary to provide the technology to suppo1i agricultural production and development

related jobs in Louisiana, an industry worth over $30 Billion to the Louisiana economy;

and

WHEREAS , the AgCenter's off campus research stations provide core research support

for Louisiana farmers and ranchers; and

WHEREAS , the AgCenters Cooperative Extensioo Service is a Paruh partner

providing research -based infonnation to farmers, ranchers ,arrlcitizensthroughootthe

statethrough 64parish-based offices that are provided by local government; and

WHEREAS , crv er 130 bcal police juries , coroolidated governments, school

boards , district attorneys arrl 91eriffs in Louisianaarecurrentlyparticipating inand

9.JPpOrtingcocp erati ve agreenents with theLSUAgCentersupportingPariS 1level

programs; and

WHEREAS, the LSU AgCenter im plem en ts a very effective 4-H youth

developmentprogram impactingover 225,CXX>chi ldren inall64 parishes and this program

isv ital to theeducationand l ife i ll development of Louisiana yooth; and

h

WHEREAS, the AgCenters family and C011S..lmer Science programs provide critical

information to families on nutrition , healthy lifestyles,financialmanagement ,and

childhooddevelopment ;and

WHEREAS ,throughthispartnership ,research-baredinformation is developed arxi

transferred through an effective system in ev eiy parm using grass roots advirory

councils that identify local needs , based on citizen involvement.

NOW, THEREFORE BE IT RESOLVED , that the DeSoto Parish Police Jury does

hereby wge the sq>portof Legislatioo to cootinue funding for the LSU AgCenter Offices

and further requests the stpport of the Police Jury Asrociationof Louisiana and all Parish

Governments of the State for said position.

MOTION TO ADOPT the above Resol ution was made by

__ seconded by . Motion carried.

WHEREUPON the Resol ution was declared duly adopted on this 11th day of

January, 201 6.

AYES : NAYS: 0 ABSENT: 0 ABSTAJ N:

REGGIE C. ROE , PRESIDENT

DESOTO PARISH POLICE JURY'

JODI ZEIGLER , SECRETARY


CERTIFIED

I , Jodi Zeigler, hereby certify in my capaci ty as the Secretary of the DeSoto Parish

Police Jury that the above and foregoing is a true and correct copy of the

Resol ution passed by the DeSoto Parish Police Jury at a special meeting held on

the 1 11 day of January, 2016, a quorum being present

Jodi Zeigler, Secretary

R E S O L U T I O N

WHEREAS, the DeSoto Parish Council on Aging, currently serves as the polli ng location

for Precincts #5, #38, #60 and #6 1 temporarily while the original polling location was

under construction; and

WHEREAS, the DeSoto Parish Li brary, original polling location, has completed the

construction located at 109 Crosby Street, Mansfield, Louisiana 71052; and

WHEREAS , the Police Jury desires to move the polling location s for Preci ncts #5, #38,

#60 and #6 1 back to the original polling location.

NOW THEREFORE BE IT RESOLVED by the DeSoto Parish Police Jury in Regular

Session does hereby propose to move Precincts #5, #38, #60 and #61 back to the original

polling location located at 109 Crosby Street, Mansfield, Louisiana 71052; and

MOTION TO ADOPT the above and foregoing resolution was made by _; seconded by _

WHEREUPON THE RESOLUTION was declared duly adopted on this l I 1h day of

January , 2016.

A YES: NAYS: 0 ABSENT: 0 ABSTAIN:

REGGIE C. ROE, PRESIDENT

DESOTO PARISH POLICE JURY'

JODI ZEIGLER, SECRETARY


CERTIFIED

1, Jodi Zeigler , hereby certify in my capaci ty as the Secretary of the DeSoto Parish Police Jury that the above and foregoing i s a true and correct copy of the Resol ution passed by the DeSoto Parish Police Jury at a regular meeting held on

the 1 1 111

day of January, 2016, a quorum being present


STATE OF LOUISIANA

DEPARTMENT OF TRANSPORTATION

AND DEVELOPMENT

AGREEMENT

STATE PROJECT NO. H.012206

REHABILITATE ROTA TING BEACON SUPPORT STRUCTURE AIRPORT

DE SOTO PARISH AIRPORT

DE SOTO PARISH

THIS AGREEMENT, made and executed in two (2) original copies on this day of _ _ , 20 , by and between the Louisiana Department of

Transportation and Development, hereinafter referred to as "DOTD", and the De Soto Parish

Police Jury, a political subdivision of the State of Louisiana, responsible for all matters

pertaining to the C. E.R usty Williams Airport, hereinafter referred to as "Sponsor";

WITNESSETH: That;

WHEREAS, the Sponsor has requested funding assistance to finance certain improvements at the

C. E. Rusty Williams Airport as described herein; and,

WHEREAS , Act 451 of the 1989 Regular Session of the Louisiana Legislature, authorized the

financing of the certain airport improvements from funds appropriated from the Transportation

Trust Fund ; and,

WHEREAS , the Louisiana Legislature has granted approval of the project as listed in the 2015-

2016 Navaids Aviation Needs and Project Priority Program; and

WHEREAS, reimbursement for project costs will not exceed the estimated project cost as

approved by the legislature and allocated to the DOTD Aviation Program for the fiscal year in

which the project was approved by the legislature, unless DOTD agrees to participate in the

increase and additional funds become available; and

WHEREAS , DOTD is agreeable to the implementation of this project and desires to cooperate

with the Sponsor provided certain requirements are adhered to as hereinafter provided:

NOW , THEREFORE , in consideration of the premises and mutual dependent covenants herein

contained, the parties hereto agree as follows:

SPN: H.012206

Rehabilitate Rotating Beacon Support Structure

Page 2 of IJ

ARTICLE I - PROJECT DESCRIPTION

1.1 The improvement that is to be undertaken under this project will consist generally of the

reha bilitation of the rotating beacon support structure.

1.2 The project numbers and title of this agreement wiIJ be used for identification purposes

on all correspondence, plans, progress reports, invoices, et cetera, prepared in the perfornrnnce of

these services.

ARTICLE II - PROJECT RESPONSIBILITY

2.1 DOTD employees will not be required to supervise or perform such other services in

connection with the development of this project except as specifically set forth herein ; however,

the Sponsor will assume full responsibility and Sponsorship for the project development and

shall hold DOTD harmless in the event of any loss or damage of any kind incident to or

occasioned by deeds undertaken in pursuance of this agreement.

ARTICLE III - CERTIFICATION AND COMPLIANCE

3.1 Sponsor certifies by the signing of this agreement that each phase of this project, as well

as all documents associated with this project, will be completed in accordance with all applicable

Federal and State guidelines and/or regulations. It is solely the responsibility of the Sponsor to

certify the appropriate development , completion and authenticity of all work and documents

required of the Sponsor throughout this project. Three (3) separate Sponsor Certifications

incorporated by reference herein and attached to and made part of this agreement, shall be

completed , signed and sent to DOTO after each specified phase of the project as indicated in the

Certifications attached hereto.

3.2 DOTO does not provide certification of any document nor work performed and is not

responsible for same in accordance with Article II as stated above.

ARTICLE IV - FUNDING

4.1 Except for services hereinafter specifically listed to be furnished at the expense of DOTD

or the Sponsor if provided in this agreement under Article I, the cost of this project will be

reimbursed to the sponsor with DOTD contributing an amount not to exceed $9,000.00. Any

other costs beyond $9,000.00 will be born solely by the sponsor, unless approved by DOTD after

a written request is made by the sponsor in accordance with R.S. 2:806.A, 2:807.B and 2:810.

AJI such overages may not be approved until after the project is complete and at the end of

the State's fiscal yea r, to determine if funds are available after all higher priorities have

been considered. The Sponsor, at its own expense, may incorporate items of work not eligible

for DOTD participation into the construction contract if it so desires.

4.2 The continu ation of this agreement is contingent upon the appropriation of funds by the

Louisiana Legislature to fulfill the requirements of the contract. If the legislature fails to

appropriate sufficient monies to provide for the continuation of the contract , or if such

appropriation is reduced by the veto of the Governor or by any means provided in the

2

SPN: H.012206

Rehabilitate Rotating Beacon Support Struct ure

Page 3 of II

appropriations act to prevent the total appropriation for the year from exceed ing revenues for that

year, or for any other lawful purpose, and the effect of such reduction is to provide insufficient

monies for the continuation of the contract, the contract shall terminate on the date of the

beginning of the first fiscal year for which funds have not been appropriated.

ARTICLE V -TAXES

5. 1 Sponsor agrees that the responsibility for payment of taxes, if any, from the funds

received under this agreement, supplements and/or legislative appropriation shall be the

Sponsor's obligation and shall be identified under Federal Tax Identification Number shown on

the signature page.

AR TJCLE VI - COST REIMBURSEMENTS

6. I The Sponsor shall submit its request for reimbursement on the approved LADOTD

Aviation Division form titled LADOTD REQUEST FOR REIMBURSEMENT FOR AIRPORT

PROGRAMS, and onl y for work that has been completed and for eligible expenses incurred that

have been paid in full by the Sponsor. The request for reimbursement shall not exceed one (1)

submittal per month; and shall be not less than the amount of $250.00 (state share), except for

the final Request for Reimbursement, which can be for any remaining amount.

6.2 The Sponsor shall maintain invoices and copies of the checks for invoice payments for

reimbur sement. Both the engineer and Sponsor shall certify that the completed work shown on

each payment request is an accurate representation of the work accomplished during the

estimated period and that the work substantially complies with the plans and specifications. All

charges shall be subject to verification, adjustment, and/or settlement by DOTD's Program

Manager and/or Audit Officer. The Sponsor shall withhold retainage in accordance with State

Law (i.e., 10% up to $500,000 and 5% thereafter).

6.3 The Sponsor acknowledges that DOTD will not participate in the cost of those items not

constructed in accordance with the plans and specifications. In this event, the Sponsor will be

obligated to assume full financial responsibility.

6.4 The Sponsor shall submit all final billings for all phases of work within three months

after the final inspection of the project unless prior arrangements have been made with DOTD.

Fail ure to submit these billings prior to the completion of this three-month period shall result in

the project being closed on previously billed amounts and any unbilled cost shall be the

responsibility of the Sponsor.

6.5 The Sponsor shall reimburse DOTD any and all amounts, which may be cited by DOTD

due to the Sponsor's noncompliance with Federal/State laws and/or regulations. The cited

amounts reimbursed by the Sponsor shall be returned to the Sponsor upon clearance of the

citation(s). Additionally , no new projects wil1 be approved until such time as the cited amount

is reimbursed to DOTD.

6.6 DOTD 's participation in the project shall in no way be construed to make DOTD a party

to the contract between the Sponsor and its consultant/contractor.

3

·SPN: H.012206

Reha bilitate Rotating Beacon Support Struct ure

Page 4 of 11

AR TICLE VII - COST RECORDS

7.1 The Sponsor and all others employed by it in connection with this project shall maintain

all books, documents, papers, accounting record s and other evidence pertaining to costs incurred

relative to this project and shall keep such material available at their respecti ve offices at all

times during the contract period and for three years from the date of final payment for the

project. Additionally , all such materials shall be available for inspection by DOTD, the

Legislative Auditor, the FAA, or any authorized representative of the federal government under

applicable state and federal regulations, at all reasonable times during the contract period and for

three years from the date of final payment.

ARTICLE VIII - ENGINEERING

8.1 The Sponsor is responsible for assuring all necessary surveys, engineering reports, plans,

specifications and cost estimates for the project are in accordance with the applicable

FAAIDO TD requirements , and the sponsor shall submit one (I) copy of the executed

Engineering Service Agreement to DOTD along with Sponsor Certification #1 which is

incorporated by reference herein and attached to and made a part of this agreement.

ARTICLE IX -REAL PROPERTY ACQUISITION

9.1 R eal Property Acquisition is addressed in the Sponsor Certification #2 incorporated by

reference herein and attached to and made a part of this agreement. This Sponsor Certification

must be submitted to DOTD after real Property is acquired or leased , or a contract has been

executed thereto.

9.2 If any funds covered by this agreement are to be used for the purchase of immovable

property, the Sponsor shall have prepared a Phase I Environmental Site Assessment of the

property. This assessment shall be prepared in accordance with the latest edition of ASTM E

1527, by an experienced environmental consultant qualified to perform the assessment. Any

purchase agreement shall contain an agreement by the seller that it shall warrant and guarantee to

the Sponsor that the property is free of all hazards identified by the environmental assessment as

existing or suspected and this guarantee shall be a part of any act of sale for the immovable

property. A copy of the environmental assessment and a certified copy of the purchase

agreement, containing the warranty and/or guarantee, shall be provided to DOTD. Where land

acquisition is a pre-requisite to construction, the Sponsor shall provide DOTD with proof of

ownership prior to starting construction.

ARTICLE X - BID PROCESS

10.1 Construction projects shall be advertised in accordance with Louisiana Revised Statutes.

I 0.2 Sponsor shall solicit bids for the services, labor and materials needed to construct the

project in accordance with the public bid l aws of the State, includin g, but not limited to R.S.

38:2211, et seq., applicabl e to political subdivisions of the State. Sponsor shall also keep a

procurement file relative to the necessary acquisition of services, labor and materials needed to

4

SPN: H.012206

Rehabilitate Rota ting Beacon Support Structure

Page 5 of II

complete the project. DOTO may request review of the documents at any time. Sponsor shall

maintain copies of the three lowest bidders' proposal sheets and bid bonds. The Sponsor shall

also maintain :

1. . The bid tabulation , including engineer 's estimate, verified by the Sponsor.

2. Contractor's Equal Employment Opportunity plan.

3. A statement of contractor's qualifications .

4. Proof of publication of the advertisement for bids.

5. A non-collusion affidavit.

6. The Sponsor's official action, recommending acceptance of the bid submitt ed by the

lowest qualified bidder.

10.3 The award of a contract shall be made within 30 calendar days of the date specified for

public opening of bids, unless extended by the Sponsor. The contract and bond shall be recorded

in the Clerk of Court's office for the parish or parishes where the project is to be constructed.

10.4 Following the execution of the contract, the Sponsor shall send to DOTO one copy of the

executed contract, and project's bid set specifications with the plans bound in the specifications

book as an attachment on 11" x 17" fold-out paper. The Sponsor shall also maintain insurance

certificates and proof of recordation of the original contract performance bond .

ARTICLE XI - CONSTRUCTION

I 1.1 The Sponsor shall provide technical administration and inspection including testing

during the project construction. The Sponsor may utilize its consultant to provide these services

through preparation of a supplemental agreement to the original ESA or may hire a third party to

provide these services.

11.2 A pre-construction meeting shall be held at the airport within fifteen (15) working days

after the DOTD/FAA has given approval to start construction. Construction contracts need not

be signed prior to the pre-construction meeting , but must be signed prior to starting work. The

Sponsor (or consultant) shall host the meeting and follow the current DOTO/FAA Pre

Construction Check-List. Within five (5) days following the meeting , copies of the Pre

Construction Check-List, along with minutes of the meeting, shall be sent to all parties

requesting copies. Tenants shall be notified of the pre-construction meeting and status meetings.

They shall also be notified in writing ten (10) worki ng days prior to any planned runway/airport

closures. Periodic inspections may be made by DOTO.

11.3 The Sponsor is responsible for maintaining project construction records in accordance

with DOTD standards for a minimum of three (3) years. All construction directives, proced ures,

and documents of pay records shall be available for inspection by DOTO .

5

SPN: H.012206


Page 6 of 11

1 1.4 The project specifications shall be used as the basis for all construction. If there is an

error or discrepancy in the specifications, the policies and procedures of FAA and/or DOTD

shall be used to make corrections. A plan change shall be required , and the Sponsor may be

liable for any additional cost. DOTD may participate in such eligible cost, only if funds are

available. The ability of DOTD to participate in the financial cost increase may be reviewed

after the project is complete and at the end of the State's fiscal year, to determine if funds are

available.

ARTICLE XII - CIVIL RIGHTS

12. l The Sponsor agrees that the project shall be developed in full, in accordance with the

principles and intents contained in DOTD's latest Title VI Plan and that the same or closely

related procedures providing for invol vement of the Sponsor designated civil rights specialist in

appropriate key stages of project development as identified in the aforementioned Title VJ Plan,

will be followed.

12.2 Further, the Sponsor agrees that its own employment policies and practices shall afford

fair and nondiscriminatory employment opportunities to all employees and applicants for

employment and that a viable affirmative action program is maintained in the interest of

increasing employment opportunities for minorities, women and other disadvantaged persons. It is understood that the Sponsor, as a recipient of federal financial assistance under this agreement ,

is subject to monitoring and review of its civil rights activities by DOTD and agrees to cooperate

with DOTD officials in the achievement of civil rights objectives prescribed in the agreement

and in any contracts resulting herefrom.

ARTICLE XIII -DBE REQUIREMENTS

13.1 It is the policy of the U.S. Department of Transportation that small business firms owned

and controlled by socially and economically disadvantaged persons and other persons defined as

eligible in Title 49 Code of Federal Regulations, Part 26 (49 CFR 26) shall have maximum

opportunity to participate in the performance of contracts financed in whole or in part with

Federal funds. Consequently, the requirements of 49 CFR 26 apply to this project.

13.2 The Sponsor or its contractor agrees to ensure that Disadvantaged Business Enterprises

(DBE) as defined in 49 CFR 26, have maxim um opportunity to participate in the performance of

contracts and subcontracts financed in whole or in part with Federal funds. The Sponsor or its

contractor shall take all necessary and reasonable steps in accordance with 49 CFR 26 to ensure

that such firms have maximum opportunity to compete for and perfonn contracts. The Sponsor

or its contractor shall not discriminate on the basis of race, color, national origin or sex in the

performance of this contract.

13.3 The preceding Policy and DBE Obligation shall apply to this project and shall be

included in the requirements on any contract or subcontract. Failure to carry out the

requirement s set forth therein shall constitute a breach of this agreem ent and, after notification

by DOTD, may result in termination of this agreement by DOTD, or other such remedy, as

DOTD deems appropriate.

6

SPN: H.012206

Reha bilitate Rota ting Beacon Support Structure

Page 7 of 11

13.4 The Sponsor or its contractor shall utilize the services of banks in the community, which

are owned and control1ed by minorities, when feasible and beneficial.

13.5 The above requirements shall be expressly incl uded in and written in all subcontracts

entered by the Sponsor or contractor.

ARTICLE XIV -FINAL INSPECTION, ACCEPTANCE, REIMBURSEMENT & SPONSOR

CERTIFICATION

14.1 FINAL INSPECTION: The Sponsor shall schedule and conduct an inspection of the

project no later than ten (10) working days after substantial completion. The Sponsor shall give

notification of the inspection, in writing, at least five (5) working days in advance of the

inspection to DOTD , the contractor , FAA and other attendees as appropriate. If deficiencies are

discovered during the inspection , the Sponsor shall document the deficiencies, determine a dollar

value and coordinate completion dates with the contractor for correcti ng the deficiencies. Once

all the deficiencies are corrected the Sponsor will conduct a final inspection and determine that

they have been corrected. The Sponsor shall then prepare the Letter of Acceptance.

14.2 Forty-five (45) days after recording the final acceptance of the project, the contractor

shall submit to the Sponsor a Clear Lien Certificate from the Recorder's office of the parish or

parishes in which the work was performed. If the contractor is unable to obtain a Clear Lien

Certificate, the Sponsor may deposit the retainage with the court of competent jurisdiction.

14.3 The Sponsor's Letter of Acceptance shall include the following:

1. . The (Sponsor) is satisfied with and accepts the project as accomplished

by the contractor, _, who has satisfactorily completed all requirements of the contract.

2. The final Reimbursement Request of $----is enclosed and verifies all amounts

remaining due and the release of retainage.

14.4 The Sponsor shall also submit with the Letter of Acceptance the following:

1. An updated Airport Layout Plan (ALP), if applicable; and

2. Upon completion of the project , the consultant shall prepare as-built plans and

specifications wi th final quantities for the project , to include any changes made to the original

design during construction , on a CAD CD. These shall be labeled with the state project number,

project description and airport name. Electronic files shall not be compressed for mailing; and

3. Sponsor Ce1tification #3 incorporated by reference herein, and attached to and made a

part of this agreement, which must be completed and signed.

14.5 DOTD will not approve the Sponsor's request for the final reimbursement until each of

the above items are received and are satisfactorily completed.

Title to the project right-of-w ay shall be vested in the Sponsor and shall be subject to DOTD and

7

SPN: H..012206


Page 8 of 11

FAA requirements and regulations concerni ng operations, maintenance, abandonment, disposal ,

and encroachments.

ARTICLE XV - OPERATION & MAINTENANCE RESPONSIBILITY

1 5. l Upon final acceptance of the project , the Sponsor shall assume ownership of the

improvements and assume all operations and maintenance costs of the facilities for a period of

not less than twenty (20) years. Non-aviation activities shall require written approval from

DOTD.

15.2 Should the Sponsor choose to begin operations prior to executing the Letter of

Acceptance , the Sponsor then assumes full responsibility for such actions.

ARTICLE XVI -HOLD HARMLESS AND INDEMNITY

16.1 . Sponsor agrees and obligates itself, its successors and assigns, to defend, indemnify,

save, protect and hold forever harmless and provide a defense for DOTD, its officials, officers

and employees against any and all claims that may be asserted by any persons or parties resulting

from violation by the Sponsor, its employees, agents and/or representatives of the requirements

of all State laws applicable to the project. Further, Sponsor agrees that it shall hold harmless and

indemnify, and provide a defense for DOTD, its officials, officers and employees, against any

and all claims, demands, suits, actions (ex contractu, ex delictu, quasi-contractual, statutory or

otherwise), judgments of sums of money, attorney's fees and court costs, to any party or third

person including, but not limited to, amounts for loss of life or injury or damage to persons,

property or damages to contractors, subcontractors, suppliers, laborers or other agents or

contractors of Sponsor or any of the above, growing out of, resulting from, or by reason of, any

negligent act or omission, operation or work of the Sponsor, its employees, servants, contractors,

or any person engaged in or in connection with the engineering services, construction and

construction engineering required or performed by the Sponsor hereunder including, but not

limited to, any omissions, defects or deficiencies in the plans, specifications or estimates or by

virtue of any extra work, delays, disruptions, inefficiencies or nonpayment of any engineering,

construction, or construction engineering cost incurred or any other claim of whatever kind or

nature arising from, out of, or in any way connected with the project, to the extent permitted by

law.

16.2 Nothing herein is intended, nor shall be deemed to create, a third party beneficiary to any

obligation by DOTD herein , or to authorize any third person to have any action against DOTO

arising out of the agreement.

ARTICLE XVII - CANCELLATION

17.1 The tenns of this agreement shall be bindi ng upon the parties hereto until the work has

been completed and accepted, and all payments required to be made to the Sponsor have been

made. This agreement may be terminated under any or all of the following conditions:

1. By mutual agreement and consent of the parties hereto.

8

SPN: H.912206 Rehabilitate Rotating Beacon Support Structure

Page 9 of 11

2. By the Sponsor should i t desire to cancel the project prior to the receipt of bids, provided

any cost that has been incurred for the preparation of plans shall not be eligible for

reimbursement by DOTD or FAA.

3. By DOTO due to the Jack of available State or Federal funding for the project.

ARTICLE XVIII -AMENDMENT

18.l The parties hereto agree that any change in the project shall be in writing and signed by

both parties. DOTO fundi ng participation increases will be approved via amendment to this

agreement, executed by both parties.

18.2 IN WITNESS HEREOF, the parties hereto have caused these presents to be executed by

their respective officers, who are authorized to execute any and all subsequent documents

relative to this project , and whose authori ty is deemed to be continuing as of the day and year

first above w1itten. Certification of this document is by Sponsor's Resol ution herein included.

9

SPN: H.912206

Rehabilita te Rotating Beacon Support Struct ure

Page 10 of 11

WITNESSES:

(Witness for First Party)

(Witness for First Party)

DE SOTO PARISH POLICE JUR Y

(Signature)

Typed or Printed Name

Title

Sponsor's Federal Identification Number

10

PN: H.912206 Reh abilit ate Rotating Beacon Support Structure

Page 11 of 11

\VITNESSES:

(Witness for Second Party)

(Witness for Second Party)

APPROVED AS TO FORM

Aviation Section

Aviation Section

STA TE OF LOUISIANA

THROUGH THE DEPARTMENT OF

TRANSPORTATION AND

DEVELOPMENT

Assistant Secretary

RECOMMENDED FOR APPROVAL

Division Head

11

RESOLUTION NUMBER:

DE SOTO PARISH POLICE JURY

_ Date: _

The De Soto Parish Police Jury of the Parish of De Soto met in regular session on this date. The following

resoluti on was offered by and seconded by-------

R E S O L U T I O N

A resolution authorizing the Parish President to execute an Agreement with the Louisiana Depanment of Transponation and Development (LA DOTD) for improvement s at the C.E.Rusty Williams Airpon.

WHEREAS , Act 451 of the 1989 Regular Session of the Louisiana Legislature authorized the financing of cenain

airpon improvements fi'om funds appropriated from the Transponation Trust Fund ; and

WHEREAS , the De Soto Parish Police Jury has requested funding assistance from the LA DOTO to rehabilitate the rotating beacon suppon structure;and

WHEREAS , the stated project has been approved by the Louisiana Legislature and the LA DOTO is agreeable to the implementation of this project and desires to cooperate with the De Soto Parish Police Jury according to the terms and conditions identified in the attached Agreement; and

WHERE.AS , the LA DOTD will provid e the necessary funding for the rehabilitation of the rotating beacon suppon

structure and reimburse lhe sponsor up to $9,000.00 of project cost

NOW THEREFORE , BE IT RESOLVED by the De Soto Parish Police Jury that it does hereby authorize the Parish

President to execute an Agreement for the project identified as SPN H.0 12206, more fully identi fied in the

Agreement attached hereto, and to execute any subsequen t related documents, including, but not limited to,

amendments to said agreement.

This resolution shall be in full force and effect from and after its adoption .

The aforesaid resolution, having been submitted to a vote, the vote thereon was as follows:

YEAS: NAYS: ABSENT:

WHEREUPON, the resolution was declared adopted on the day of 20 .

DE SOTO PARJSH POLICE JURY

BY:_ , ----:-- ----- (Signature)

(Typed or Printed Name)

TITLE:_

ATTEST :

(Signatllre)

TITLE :

CERTIFICATE

IT IS HEREBY cenified that the above is a true and correct copy of a resolution passed by the De Soto Parish Police Jury of De Soto Pari sh, Louisiana in regular session convened on this, the day of , 20 .

Secretary, De Soto Parish Police Jury

TITLE:---------------

ORDJNANCE NUMBER of 2016

AN ORDINANCE ESTABLISHING A MAXIMUM SPEED LIMIT OF 25 MILES

PER HOUR ON WALKER ROAD AND 35 MILES PER HOUR ON OLD UNION

CHURCH ROAD IN DISTRICT 4-D.

BE IT ORDAINED by the Police Jury of DeSoto Parish, Louisiana in Regular

Session convened:

SECTION I.

The maximum speed limit for Walker Road from Highway 171 to WPA

District 4-D shall be 25 miles per hour,

SECTION 2.

The maximum speed limit for Old Union Church Road from WPA to Barnes District

4-D shall be 35 miles per hour.

SECTION 3.

All ordinances or parts of ordinances in conflict herewith are hereby repealed.

Upon motion by , duly seconded, the above and foregoing

ordinance was duly adopted on the 1 1th day of January, 2016 wi th the following vote:

YEAS: NAYS: ABSENT: ABSTAIN:

REGGIE C. ROE, PRESIDENT


JODI ZEIGLER, SECRETARY


CERTIFIED

I, Jodi Zeigler, hereby certify in my capacity as the Secretary of the DeSoto Parish

Police Jury that the above and foregoing is a true and correct copy of the Ordinance

passed by the DeSoto Parish Police Jury at a regular meeting held on the 1 1th day of

January 2016,a quorum being present.



. 1,7 -f · · )

.·-.... . ,\ • . t. _,. ·. ... : · f • . :... .

TNSPOR!ATJON & 0£VHOPMENT

Office of Engineering

PO Box 94245 I Baton Rouge,LA 70804-9245

Phone: 225 -379-1401 Fax : 225-379-1857

Bobby Jindal, Governor

Sherri H. LeBas,P.E.,Secretary

Decem ber I 0. 201 5

:v1r. Reggie Roe. Parish Prcsidclll

DeSoto Parish Pol ice J un

I 0 I Franklin Street

Man sfield. LA 71052

Re: Original Agreement

State Project No. H .012299

RWD Sign ing (Li nwood Avenue)

Desot o Parish

Dear Mr. Roe:

Transmitted herewith is one copy of the propo sed documen t between the Department of Transportation and Development (DOTO) and the DeSoto Parish Pol ice J ury .

Please print three (3) copies, have the documents signed and ''itnessed in the appropriate places and ret urn all

signed copies to th is office, Attn: Su san William s (Room 407A ), u ndated . I f you have any questions or comments.

please contact Susan B. William s at (225) 379-143 1 or emai l at ll !!!h.\'il l iarn s1a:1a.gov.

To satisfy our legal requirements, please furnish us with a current Original Resolution authorizing the

signatory party to exec/

ute .t.h.._

es,

e documents on hehalf of your firm.

Sincereh . / )

l I l/LV./J .c l \L u.l9-- .,,, Masood Rasoul ian , P.E.

Con tract Services Administrator

MR: SW

Attachment s pc: M r. Rick 1lolm

Louisiana Department of Transportation & Development f 1201 Capitol Access Road f Baton Rouge, LA j'08o2 j 225-m-1232

An Equal Opportunity Employer IA 9rug-Free Workplace I Agency of Louisiana .gov I dotd.la.gov

STATE OF LO U ISI ANA

LO l' ISf A:\'A DEPARTMENT OF TRANSPORTATION AND DEVELOPM ENT

ENTITY/STATE AGREEM ENT

STATE PROJECT NO. H.01 2299

RWD SI GNI NG (LINWOOD A V EN UE)

DESOTO PARISH

TH IS AG REEMENT, is made and executed i n three origi nal copies on this day

of , 01 5. by and between the Louisiana Department of Transportation

and Development, through its Secretary, hereinafter rcfem.:d t o as DOTD, and the DeSoto

Parish Police Jury, a non-profit organization of the State of Louisiana; hereinaJ1er referred to as

Entity.

WITNESSETH: Thai;

\VIIEREAS , under the provisions of Ti t k 23, United St ates Code, "Highways", as amend ed,

funds have been appropriated out of th e H ighway Trust Fund to fi nance "Local Road Safety

Program. , projects under the: d irect administrat ion of DOTD; and

WHEREAS , the Ent i t y has requested an appropriation of fu nds to finance the project as

descri bed herein ; and

WHER EAS, the En t ity understands that funding for th is project is not a grant hut will take the

fom1 of d isbursements of eligible expenditures as provided herein; and

WHEREAS , the Ent i ty i nsures the projec t i s part of a Transporta t ion Improvements Program

(TIP), if appl icable, which serves to im plement the area wide transportation plan held currentl y

valid by the appropriate local offici als; and

WHEREAS. the En t ity agrees to abide by t he pol icies and procedures set forth 111 State

Purchasi ng R egulations. and

WHEREAS, DOTO i s agreeable to the implementation of the Projed and desires to cooperate

wi th the En tity as herei nafter provided:

NO\V, THEREFORE, in considerat ion of the premises and mut u'11 dependent covenant s herei n

contained . the parties hereto agree as fol lows:

ARTICLE I : PROJ ECT DESCRI PTION

The road safety i mprovcrn nts that are to be undertaken under this project arc the purchase and

installation of regulatory and warni ng sign s as per the attached drav.,ings al ong Li n wood Avenue

i n DeSoto Parish.

Origi nal Agreement State PrOJ CCI No. H .012299

RWD Signmg (LinWOLld ..t\\ enue)

Desoto Parish

Page 2 of S

For purposes of ilknt ifi t:ation and record keeping, State Project Number I l.012299 has been

assigned to this project. Progress reports. i m·oict's and other such data i n con n ecti on wi th the

purchase and procurement of services shall be idcnt i fico with this project n um ber.

ARTI CLE I : SERVICES BY ENTITY

The sen·iccs t o b<.: performed by the En ti ty shal l be t he procuremen t and installation uf

regulatory and warning signs, flash ing solar beacon s. pavement markings a nd steel posts.

Dt.:scription Quantity

Sign, 30"'x 30... Stop, R 1 - 1

Sign. 30"' x 30'', Stop Ahead, W3- l

Sign, 30.. x 30'', Cu rve Warn ing, W l -2L

Sign. 30'' x 30.., Curve Warning, W l -2R

Sign. 30'' x 30", Reverse Turn Warning , W l -3R

Sign. 30··x 30.., Reverse Curve Warni ng, Wl -4R

Sign, 30" x 30", Tu rn \Varni ng, W 1- 1 L

Sign. 30.. x 30", Tu rn Warning. W 1-1 R

Sign. 4-8'' x 24".. Large Arrow , W J -6L

Sign , 48.. x 24". Large A rrow, W l -6R

Sign, 30.. x 30". Side Road. W2- 7L

Sign. 30.. x 30,.. Side Road, W 2-7R

Sign. 24··x30... Speed Li mi t 45, R2- I

Sign, 24"x30''. Speed Li m i t 35, R 2-1

Sign, 48" x 24". '] v.;o Way La rge A1Tow. W l -7

Sign. 1 2" x 36''. Objett Marker. OM-3R

Sign. l T x 36", Object Marker, OM-3 L

Sign, l 8"x 1 8''. Adv isory Speed 40, W 13- 1

Sign , I 8"x l 8", Advisory Speed 30. W 13- 1

Sign. J 8"x l 8... Advisory Speed 20. W l 3- l

2" x 1 2 ga. x 12. PSST

16

3

2

2

2

2

1

l

8

8 7

23

23

6 2

2

1 09

Adjustments may be made to th e q uanti t y of signs and the quantity and/or type posts provided

approvol is gi \·en by the Local Road Safety Program Director.

ARTI CLE IJ: PROCUREMENT REQUIR EMENTS

The Emi L)"S proc uremen t proced u res fr>r al l purcba scs/procurcmen ts incl uded i n t his Agreement

shal l conform to al l applicable state and loca l laws and regu l ations. includi ng. but not lim i ted to.

t he provisions of La. R.S. 38:2212. et seq. and La. R.S. 39: 1 551 , et seq.

1

I

Orig i nal Ag reement State Project ?\o. H.O 1 2299

R \VD Signing (Li nwood Avenue) Desoto Parish

Page 3 of 8

The Enti ty shall not begi n procurement procedures un ti l orticial authoriza tion has been received from DOTO.

ARTICLE UI: FU ND ING

Except for services herei nafter speci fically listed to be furnished at DOTD's expense or at the

l nt i ty·s expense, as t he case ma) be, the cost of th is proj ect wil l bc a joi nt part i cipation between

the Enti ty and th e DOTO , wi th the En ti ty or DOTO contribut i ng th e l ocal match of the

part icipating approved project phase and th e U .S. Department of Tran sporta tion. herei nafter

··usoor, wi th the USDOT contri buting Federal Funds through DOTO. the remain ing fu nds as

shown in the Funding Table below. The Ent ity docs, however, reserve the ri ght to i ncorporate

i tems of work into the constru ct ion contract not eligible for foderal partici pation if i t so desi res.

and at its own cost subj ect to prior DOTO and/or federa l approval.

For scr\'iccs d i giblc for d isburscmcn tfrcirnburscmen t, t lw Ent ity agrees i t wi ll not incur or

expend an y funds or pro,·ide a Not i ce to Proceed (NTP) to any consultant or contractor prior to

not ice from DOTO that t hey can begi n work. An y costs i n curred prior to such authorizat ion w i l l

n ot he com pen sabl e.

for any phase that l ocal m atch is provided to m atch Federal Fu nd s for servi ces admi ni stered by

DOTO, the match i s rcyu in.:d to be rem itted to DOTO pri or to th e beginning of the pha se.

Funding Table

j Phase Local M atch Federal Total

l -------------------+ P-e_r_ce_n_t_a_g_c ._P_e_r_c_enta_g_e--i----

I Concept u al Plans and En\'ironmental Decision I

NIA N IA NIA j

Pn.:c onstru ction En gin eering N IA I NIA NI/\ .. - -- - -- - -- ------' ----- -+-----·

::::o:::, :qui silion and doeution --1----'.---'----;:---.--:-.t -

. _ _ ----- - - --- ----------- --- ... --4--- - -

Non -infrastructure NIA NIA NIA

M iscell aneou s (Installation Costs) 1 00% NIA 100%

Construction Engineering & Inspect ion NIA NIA I NI/\ ----------------------+------

100

%

i -- 1 00%-

!Construct (Material Purchase Costs) ·----- _ _J

N IA_ _ - ·----'----

uc1ual.f11mli11g amounts.

Originol Agreement State Proj ct :\o. H.O 1 2299

RWD Signi ng (Li nwood /\venue) Desoto Pa1ish Page 4 of 8

ARTICLE IV: DBE REQUIREMENTS

!t is th e policy of the DOTO that it shall not d iscri minate on the basis of race, color, nati onal

origi n, or gender i n the award of any United States Department of Tran sportat ion (US DOT)

li nam:ially asiste<l contracts or in the adm i nistration of its DBE program or the requi rements of

49 CFR Pa1i 26. Tbe DOTO sha l l ta ke all necessary and reasonahle steps under 49CFR Part 26

to ensu re nondiscri mi nat ion in the award an d admi nistration of US DOT assiskd con tract s. The

DBE program, as req uired by 49 C'FR Part 26 and as approved by US DOT. is i ncorporated by

rdercncc i n t hi s agreemen t. Implemen tation of this program is a legal obligation and fail ure to

ca1Ty out its tenns shal l be treated as a \'iolation of this agreemen t.

The Enti ty or its consultant agrees to ensure that the ..Requi red Cont ract Provisions for

DBE/SBE Partici pation i n f ederal /\.id Construction Contrac t s.. arc adhered to for the duration of

this project. These contract provision s shall appl y to any project wi th a DBE Goal and mu st be

incl uded in t he req uirements on any contract or subcontract. Fail ure to carry out t he

req uirements set forth shall con stitute a breach of this agreemen t and, after notification by

DOTO, may result in DOTD wi thhold i ng funds, termination of this agreemen t by DOTD, or

other such remed y as DOTO deems appropriate.

The DOTO has i ncl uded as part of the solici tation of bids a curren t list con taining the names of

firms that ha\'C been certified as eligible to pmticipak as DBE/SBE on US DOT assisted

contracts. This l ist i ndicates the project num bers and letti ng date for whi ch this list is effecti ve.

Onl y DBE" s l isted on these lists may be uti lized to meet the established DBE goa l for these

project s. It i s the En ti ty or i ts con tractor·s respon si bili ty to moni tor that only th <.:ertiJicd Dl3E's

comm i tted to this project arc performi ng the work i tems they were appro\'ed for. ln add ition , the

En ti ty or i ts contractor m ust verify actual paymt:nt s to DBE"s for the pre\ ious month 's reporting

period on a Fonn CP-1A , Contractors Monthl y DBE Partici pation. Th is form is com pleted by

the Pri me Contractor and provided to the Entity or i ts contractor to verify and then submitted to

DOTlY s Project Engineer ( PE) for approva l. once approva l is obtai ned, DOTD 's PE must send

t he CP-1J\ to DOTD"s Compl iance Program Section.

The abo\ c req uirements shall be physically i ncluded in all contract and/or subcontracts entered

i n to by the Entity or i ts contractor .

A RTrCLE V: I N CI OEYf AL COSTS

Incidental Project costs. if any. i ncuITed by the Enti ty shall be i ts respon sibil i ty. I ncidental

Project costs. if any, incurred by DOTO will be absorbct.I by DOTO .

Original J\grccmcnt

State PruJCCI No. I I.0 t 2299 R WO Siµni ng ( Linwood A\ enuc) Desolo Pa rish

Page 5 of o A RTICLE VI: COST DISB URSEM ENTS

The DOTD will disburse the Entity m onthl y the correct CSDOT/ rat io of the costs of prc

construction engineeri ng sen ices, right-of -way acq uisi tions, u tili ty adju stmen ts, matcrials

purchase cost, contract adm i nistration and the costs of constrnction i n effoct at the time of

authorization. The Entity shall render in voices monthly for d isbursement , which in voices shall

be su bm itted with an executed OOTD Cost Disbu rsement Certification by the proper designated

official of Enti ty. Upon receipt of each d isbursement req uested , Enti ty is req uired to tender

payment for the i n voiced cost and withi n six ty (60) days from receipt of paymen t from DOTO ,

Entity wi l l pro,·idc proof of said payment. All such charges shall be subject to verification,

adjustment and/or sdt lc:mcnt by the DOTD' s A ud it Officer.

When the final costs of engi neering services, right-of-way acq u1s1!Jons. utilit y adjustments,

materia l pu rchase costs, construction and contract adm i nistration, construct ion engi neering have

been determ i ned. adjustments will be made (except as noted above for construction cngi ncc1ing

charges) so that the amou nt of part icipation in these items wil l not exceed the percentages

outl i ned i n A rticle 11. Before fi nal payment is recom mended by DOTD, all documentation of

pay quan ti t ics hall conform to DOTD policies and procedures. The Entity acknowledges,

howe\' er. that the USDOT wi ll n ot partici pate i n the cost of those items not constructed i n

accordance wit h thl! approved plans and spcci fications and in this event the En tity will be

obligated to assume full tinanci::i l responsi bil i ty. The Entity shall also submit all final billi ngs for

all pha se:-, of work '"'i thi n on e year after t he completion of final acceptance of the project.

Fail ure to submi t these billings within the specified one yc::ir period shall result in the project

being closed on )Jre' iously bi lled amounts a nd any unbilled cost shall be the responsibili ty of the

En ti ty.

The Enti t y shall rci m hursc the DOTD any and all amounts which may be cited by the USDOT or

DOTD due to t he Ent i ty' s noncom pliance with Federal/State laws and/or regulations. The cited

amounts reimbursed by th e Entity will be ret urned to the Entity upon clearance of the citation(s).

Should the Enti ty fai l to reim burse the DOTD any and all cited amounts within a thirty (30) Jay

period after notification, all future payment req uests from the En ti ty will be held until t he cited

amount is exceeded at which time only the amoun t over and above the ci ted amoun t(s) will be.:

released for pa yment. Add itionally, n o new Loca l Road Safety Program project will be appro\'ed

until such ti me as the ci ted amount is rei m bursed to the DOTO.

The part ici pution by the DOTD and the USDOT i n the projt.:cl shal l i n no way be constrncd to

m::i k c the DOTO or the US DOT a pa rty to the cont rnct bet ween the Ent ity and i ts contractor.

Original Agrcemem State Project No. 11.01 2299

R WD S1g11i ng (Lin\\'ood Avenue) Desoto Parish Pagc 6 of 8

A RTICLE VII: COST RECORDS

Th<.: Ent i ty and all others em ployed by i t in con nection wi th this Project sh all maintain all books,

d ocuments, papers, accou n ting records and other evid e11cc pertai ni ng to costs incurred relati ve to

this Project and shall keep such mat erial available at i ts offices at al l reasona ble ti mes duri ng the

con tract period and for five years from the <late of fi nal payment under the Project, for inspect ion

h y DOTO and/or Lcgislati \'e Aud i tor, the FH WA, or any authorized representat ive of th e Federal

Government under Stal<.: and foderal Regulations cffoeti \ c as of the date of this Agreemen t and

copies thereof shall be furnished if req uested.

ARTICLE VI II: CANCE LLATION

The tem1s of this Agreement shall be bi nd i ng upon the parties hereto u n ti l the work has been

completed and accepted and all payments requi red to be mad e ha\'e been made, however this

Agreemen t may be tenninated u nder any or all of the following cond itions:

I . By m utual agreement and consent of the parties hereto.

2. By the Enti ty should it desire to cancel the project p1ior to t he purchase of the i tems

covered in chis Agreement.

3. By OOTD due to the wi thdrawal or red uction of State or f e<lcr:.il funding for the Project.

4. By DOTD for jus c cause, i ncl ud ing but not li m i ted to. violation of any provision of th is

Agrccm<..:nt.

ARTICLE I X: PROJ ECT RESPO SJ BI LITY

The DOTO, i ts offict:rs, engineers and employees will n ot be req uired to supen·isc or pcrfonn

such other services i n connection with the development of this project except as specifically set

forth herei n; however, the Ent ity will assume full responsibility for the project development, and

will save hannl ess the DOTO against any loss or damage of any ki nd i nciden t to or occasioned

by deeds undertaken i n pursuance of this agret:mcn t.

A RTICLE X: COMPLIA NCE WJTI-I CJ VIL RIGHTS

The Ent i ty agrees to abide by the req uirements of the followi ng. as applicable: Tit les VI of the

Civi l R ights Act of 1 964, and Ti t le Vll of the Ci vil Rights A ct of 1 964, as amended by the

Equal Em ployment Opportuni ty Act of 1 972, Federa l Executive Order 1 1246, Federal

Rehabilitat ion Act of 1 973, as amended; the Vietn am Era Veteran's R eadju stment Assistance Act

of l 974; Ti t le I X of the Ed ucation A111cnd mcn ts of 1 972; the Age Discriminat ion Act of 1 975.

the Fai r Housi ng Act of 1968, as amended, and the Americans with Disabilit ies Act of 1990. as

amended ; and Ti tle l! of the Genetic In formation Non -discrimina ti on Act of 2008.

01 igi11a l Ag rt!c1m;111

Stat<.: Project 7\ o. I J.01 2299

R \\'!) Signi ng (Li nwood .'\ \'cnue) Ot!soto Pa1ish

Page 7 of 8

The Enti ty agrl..!cs not to discriminate in i ts em ploym ent practices, and shall render services under

this Con t ract wi thou t n;gard to race, color, age. religion. sex, national origin. ,·etcnm statu s.

pol itical affi l i at ion, or d isabil it ies.

Any act of d iscri mi nation com mi tted by t he Enti ty, or fail ure to com pl y wi th these stat utory

ohl igations when applicahl c sha ll be grounds for term i nation of this Agreemen t.

ARTICLE XI: PU BLIC LIABILITY

The En t i ty shal l i ndem ni fy, sa ve harmle ss, and defend DOTO against any and all claims, losses,

lia bilities, demands, suits, causes of action. damages, and judgments of sums of money growi ng

out of. resu lti ng from, or by reason of any act or omission of the Enti ty, i ts agen ts, servants,

independent con tractors, or em ployees whi l e engaged in, about or in com1cction wi th the

d ischarge or perfonnance of the terms of this Agreemen t. Such indem nification shal l incl ude

rcasonabk attorney"s fees and cou rt costs. E n ti ty sha l l proviJc and bear the expense of all

personal and professional i nsurance related t o i ts du ties arising under this Agreement.

ARTI CLE X II: Fl l\ AL J NSPECTION AND l\l A J l\TENANCE

U pon purchas and i nstallation of all regulatory and warni ng signs by the Entity. t h e DOTO

Local Safety Program Manager shall be notified so that a fi nal review and/or i nspection can b1.:

schcdulc.:d.

The E nti ty assum s responsi bi li ty for all maintenance, operation and an y other recu 1Ting costs, as

well ;is all lia bil i ty associated \Vi th the project contemplated herei n and the ownership thereof.

ARTI CLE X I II: FEDERAL PROVISIONS

The E ntity agrees thu t as a cond ition to payment of the f ederal funds obligated, it a<.:ccpts and

will com ply with the applicable provi sions set forth i n 23 CFR, Part 630, Subpart C, Append i x

A , which i s i ncorporated herein by reference .

ARTICLE XIV: HO USE BILL 1 COMPLIANCE

Ent i ty shall full y com pl y wi th the provisions of Hou sc Bill I , if applicable, by subm i tting to

DOTO, for appro,·al, the com prehensi ve budget for the Project showi ng all anticipated uses of

the fund s <lppropriat cd. an esti mate of thL: d urat ion of the Project , and a plan showing specific

goa l s an<l object i ves for the use of the appropriated fu nds, i ncl ud i ng measures of performa nce.

Ent i ty understands and agrees th at no funds wi ll be tra nsferred to Enti ty prior to receipt and

approval by DOTO of the submissions req uired by House Bill I .

Origi n al Agreement

Stmc Proj cc1 No. I 1.01 2209

!{WO Signi ng ( Li n wood A\·cnue)

Deso10 Pari sh Page 8 of 8

IN WITNESS TH EREOF, t he pa1tic s have caused tlwse presents to be executed by thei r

respective officers thereunto d u l y authorized as of the d ay and year first above w1i tten.

W ITNESSES: STATE OF LOUISI A NA

DESOTO PARIS H POLICE J URY

BY:

Reggie Roe

Typed or P1inted amc

Parish President

Title

Taxpayer Ident i ficat ion N um ber

DUNS N umber

20 607 and ?0 608

C'DFA umber

310006263

VIN Number

WITNESSES:

STATE OF LOUISIANA

DEPARTMENT OF TRANSPORTATION

AND DEVELOPMENT

BY:

Secretary

R ECOMMEN DE D FOR APPROVAL:

BY:

Division Head

.

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Lynda Spivey

Wednesday, December 16, 2015 3:33 PM Jodi M. Zeigler FW : 2016 ACAP Winter Conference

2016 Winter Conf At a Glance tentative.pdf; 2016 Winter CONFERENCE REGISTRATION FORM.pdf; 2016 Winter Conf ROMA training - Copy.pdf;2016 Winter conference exhibitor registration form .pdf; 2016 Winter conference sponsorship form .pdf; 2016 winter conference sponsorship levels.pdf

Jodi,

Please include this information on the Janua ry PJ meeting

agenda for approval to attend this conference . Lynda

Spivey, Jolynn Sims and Ashley Vanzant will be attending.

Thanks,

L Spivey

DPPJ/OCS

Interim Director

From: Larry St Amant [mailto:lgsaint@cox .net]

Sent: Saturday, December 12, 2015 11:28 AM

To: dinahlandry@yahoo. com;[email protected] ; Ruffi n-robersonf@ l afourchegov.org;Renee Brannon

<vernoncacl @bellsouth .net>;[email protected] ;Carl Smith <csmithdcaa@bellsouth .net>; 'Joan Diaz'

<jdiaz@stcharlesgov .net>; 'Brenda Wilmer' <[email protected]>; 'Tarek Polite' <[email protected] >; 'Tarek Polite'

<[email protected]>;'Othella Hughes' <[email protected]>; 'Lyndon Livingston' <llivingston@allenactionagency .org>;

'[email protected]; 'Conchita Doyle' <[email protected] >; '[email protected]'; '[email protected]';

'Melanie VanBuren' <[email protected] >;'Michelle Octave' <Humanresources@st jamesl a.com>;

'[email protected]; 'Debra Hamilton' <dhamilton@bocs .org>; 'Laurance Guidry' <lguidry@shreve .net>;

'Rosie L. Brown' <eccaa@bayou .com>; 'Randolph Ware' <rware@i bervilleparish.com>; 'lbra B. January'

<omcapad@be llsouth.net>; 'Rhonda Gregoire - Lemons' <r.lemons@sjbpari sh.com>; 'Brenda Foulcard'

<[email protected] >;'Sharon Clement' <sclement@ lwc.la .gov>; 'Rosie L. Brown' <eccaa@bayou .com>; 'Rosalind

Jones' <rjones@lincol nparish.org >; 'Pamela Wegener' <pwegener@sbpg .net>; 'Diane Hill' <dhill@ucaa .us>; 'Rose Brown'

<rosebrown@bayou . com>; 'A. Collins' <collins@shreve .net>; 'Kirsten Thomas' <kirsten.thomas@stl andrvpa rish.org>;

'Angie Westmoreland' <awestmore [email protected]>; 'zware@birch .net';"MDuque@deltacommunityacti on.com'; Lynda

Spivey <[email protected] >; 'A. Collins' <collins@shreve . net>;'Aurtha Mae Sanders' <maconcca@bayou .com>;

[email protected];[email protected] ;[email protected] ;[email protected] ;

bcooke@deltacommunityacti on . com;'Melanie VanBuren' <mvanburen@tpcg . org>;'Mary Whitaker'

<wpcsl @bellsouth.net>;'BGuillory' <[email protected] >

Cc: 'Larry St Amant' <lgsaint@cox .net>; l mhdougherty@gmai l.com

Subject: 2016 ACAP Winter Conference

1

mailto:%[email protected]

mailto:[email protected]









mailto:%[email protected]



Dear Community Action Family,

I invite you to join us in Marksville, February 2-4, for our 2016 ACAP Winter Conference. As we transition to a new state

administration, we are "Riding the Wave Opportunity and Change", and we have planned a conference that will help us

make the best of this moment in our state's history. We have a great line-up of state, regional and national partners who

will help provide the knowledge and training needed to meet the current and evolving needs of the great people of our

state. Joining us at our Winter Conference will be representatives from: The National CAP, CAPLAW , NASCSP, LABEST,

ACF, LWC and LHC.

This is a critical time the history of Louisiana and we hope you will take advantage of the training and networking

opportunities offered at our 2016 ACAP Winter Conference . Please take a moment today to make your hotel reservations

and to submit your conference registration forms.

Sincerely,

Larry St. Amant

Executive Director

2

11:45 12 1s pm ,_.,

,g ==

2016 ACAP Winter Conference At-A-Glance*

....,,.......,. '"61ii6oi&.t..:.,;,.....:11i:Cjii:-l,,.. I1ntroduction to ROMA Training

Registration

ACAP Board of Directors Meeting

ACAP Executive Directors Caucus

IRegistration

Opening Plenary

IBreak

ACAP CRT Trainees

Breakout Session I

• Financial Oversight/Working with

Auditors

• Beyond Compliance:Organizational

Standards and the Community Needs

Assessment

Organization-Wide Strategic Planning

• TBA

[Veronica Zhang CAPLAW

Dr.Jarle Crocker CAP

lMae Frances Rowlett ACF

NASCSP

• Tools for Standards:Network Resources r Dr.Jarle Crocker CAP for Meeting Organizational Standards

Conducting Effective Meetings

Board/Executive Director Relationship

TBA

Mae Frances Rowlett ACF

Veronica Zhang CAPLAW

NASCSP

.............:.........I r

Breakout Session Ill

Veronica Zhang CAPLAW

Workplace Safety for You and Your Staff TBA

Dr.Jarle Crocker CAP

flO:OO am·;:10:"5·am "!f J: .;,i_ Break

Jonie Smith LWC

Parliamentary Procedures 201 [Mae Frances Rowlett ACF

Developing a Business Continuity Plan TBA -=-==-. ;;;;......;

·l0 1s·am -1t:4s anff7": _,.:!,•<. . Breakout Session V

• LIHEAP/Weatherization UJ.!date

Loretta Wallace LHC

Ideas for Partnering with WIOA LWC

• Developing Financial CaQabilit Services [Joyce James LABEST

• TBA

. [ Closin_1 Sessjon

*Tentative agenda - additional workshops are being added and some are subject to change.

Agency

Address

City State Zip Code --------

Telephone Fax Email-----------

Registrant Name:

_

Registrant Name: _

Registrant Name:-------- I ( '1 1 I ' .... j\ l i',---------------

Registrant Name= ------------- '·II-----------------------

Registrant Name= -------------------------------------

Registrant Name:

_ Registrant Name:

_

*Note: There is no additional registration fee for conference registrants who wish to participate in

the ROMA training workshop . Mail Registration Form to:

ACAP-LA, Inc. clo Vernon CAC 12286 Lake Charles Hwy Leesville,LA 71446 or Via email to: [email protected] et or Fax to: (337) 404-7715


Submission of this registration impJies acknowledgement that the Association of Community Act.ion Partnership of Louisiana may photograph, videotape. and/or audiotape attendees and materials throughout the conference.The productions of such may be freely disseminated for purposesincluding. but not limited to, future outreach, education andinformational efforts

Address

City State Zip Code _

ACAP Conference Rates:

CONFERENCE REGISTRATION FEES

Early Bird (ends Jan. 11)

Late Registration (ends Jan. 29)

Onsite (Feb. 2 - Feb. 4) and Non Member

$190 per person

$225 per person

$250 per person

NUMBER OF REGISTRANTS : x Rate -------=------

Signature ----------------------------------- (Cancellations must be submitted in writing to ACAP-LA by Jan. 15, 2016)

Mail Registration Form and Purchase Order to: Mail Registration Form and Check to: ACAP-LA , Inc. ACAP-LA, Inc. c/o Vernon CAC clo LaSalle Community Action 12286 Lake Charles Hwy 825 Hwy 8 Leesville, LA 71446 Sicily Island, La. 71368 or Via email to: vernoncac1@bellsouth .net or Fax to: (337) 404-7715

Paragon Casino/Resort Special Conference Room Rates: Single/Double $90+ taxes; At rium Level $110+taxes

Reservation Code: ACAF02G Call (800)642-7777 or Fax (318)240-6601 Guaranteed room rate cut-off date: Monday,Jan. 11, 20 16 Submission of this registration Implies acknowledgement that the As sociation of Community Action Partnership of Louisiana may photograph.videotape. and/or audiotape attendees and materials throughout the conference .The productions of such may be freefy disseminated for purposesIncluding. but not limited to.future outreach, education and Informational efforts.

STAFF USE ONLY DATE RECEIVED:__ ;/ PO ATTACHED :oYES PO# ------ o NO PAYMENT RECEIVED: D YES CHECK # O NO

* *

20th Joint Enoineerino societies conference January 20 & 21, 2016

Double Tree by Hilton - Lafayette,LA

t ·.;t r1 1 i _: P r o fL·ssi on a l l )L·v c l O}J 1 n cn r l·J o ur ;

Pre-registration deadline is January 8, 2016

NO REFUNDS WILL BE GIVEN AFTERTH S DATE

Registration Fees include meal & event tickets for Wed nesday & Th u rsday Breakfast, Wed nesday Awards Luncheon, Exhibitor Meet N' Greet/Cook-Off and Th u rsday Lunch N' Lea rn

Check all that you will be attending: Registration after 1/8/16

Participati ng Society Member: $200 $250

Non-Member : $300 $350

Student: $ 30 $ 40

Cook -Off Team Entry Fee: $1 00 $100

Total fees remitted :-----

NAME: REG.GRADE: PE El PLS

COMPANY NAME: _

ADDRESS : __

CITY/STATE/Z1P: _

PHONE : FAX : E-MAIL:_ _ _ ___

PLEASE CHECK: VISA

(WE DO NOT ACCE PTAMERI CAN EXPRES!.)

MASTERCARD DISCOVER CHECK ENCLOSED PAYPAL

CARD NO. : EXP. DATE : SIGNATURE : _

Please circle al l technical societies you belong to. If any are not listed, please write them in the blanks. No

society membership is requ ired to attend.

A CEC/L A EE AIAA A I ChE API ASABE ASCE ASHR.AE ASME CSI IEEE JES ISA !TE

LEF LES LSPS SPE SWE N SPE OTHER SOCIETY : _

For overnight accommodation s call the Double Tree by Hilton Lafayette at 1-800-222-TREE . The location is 1521 W. Pinhook Rd ,

Lafayette , LA 70503. The special conference rate is $129.00 per room. You must state that you are attend ing the J ESC to receiv e rate.

Hotel reservation deadline is Janua ry 08, 2016.

Please fill out the registration form and mail with a check to:

Louisiana Engineering Society

9643 Brookline Ave.,Ste. 116

Baton Rouge, LA 70809

Fax or Ema il wi th cred it card:

(225) 924-2049

[email protected]


Brian Felder Randy Haynie & Gareth DiBetta,PE Brandon Lomasney

How to Effectively Communicate

with Your Legislator

HP Storm Drainage/

Stormtech Retention/

Concrete Waterproofing by

Crystallization

Detention Systems

_... 20th Joint Engineering Societies Conference • L.caf c:a -y- tt , --

January Tuesday,JANUARY 19th

20 & 21' 2016

6:00 pm-8:00 pm LES & LEF Board Meetings - Ashland Room

Wednesday, JANUARY 20th

7:00 am-4:30 pm REGISTRATION

7:00 am-9:00 am Continental Breakfast

8:00 am - 5 :00 pm LAPELS Board Meeting

ROOM SALON 8 SALON C SALON E SALON F

Rhett Sloan,RLS

Applying the ASCE's Standard Greg Roache Ben Humphries

8:00 AM- 8:50 AM Guideline for the Collection & Microbial Induced Laura Campa, PE

Depiction of Existing Subsurface Corrosion

Study and Utility Data (Cl/ASCE 38-02) to Corrosion

Protection

Design Projects

9:00 AM-5:30 PM EXHIBIT HALL OPEN· SALON A & D

Variable Frequency Drives-

Real Life Demonstration Leadership Skills

9:00 AM- 9:50 AM

Chris White,PE

Minimizing Environmental

Exposure to Risks During

Renovation & Demolition

9:50 AM- 10:10 AM BREAK IN EXHIBIT HALL- SALON A & D

10:10 AM-11:00 AM

Sharon Bradshaw, El Brandon Lomasney Edgar Benoit, PE

Wyatt Sanders Technology of Adhesive

You Want Me to Sign What ? Anchors & the Effects of Protective Linings for Comparing and Contrasting

Varying Field Conditions Ductile Iron Pipe Grounding in NEC & NESC

Mark Goodson Rod Scott

Understanding Active & Andy Brown

Wyatt Sanders The Softer Side of

11:10 AM- 12:00 PM Resiliency:Becoming More Passive Flood Proofing

Air Valves in Municipal You Want Me to Sign What?

Resilient by Dealing with Options for Non-Residential

Piping Systems

Everyday Issues Buildings in a Special Flood

Hazzard Area

12:00 PM-1:30 PM AWARDS LUNCHEON -VERMILION ROOM

Glenn A. Turner, PE

Formation of Disinfection Allen Cox, PE Don Conrad, PE

Chad D. Danos, PLA

1:30 PM-2:20 PM Byproducts in Groundwate r - Ductile Iron Pipe for Fundemtals,Design & Green Infrastructure

:The Supplied Public Water Systems in Wastewater Applications Installation of Pipelines

Economic Environmental

Louisiana

Benefits

2:30 PM-3:20 PM

3:20 PM-3:40 PM BREAK IN EXHIBIT HALL - SALON A & D

Product Demonstrations

Exhibit Hall

3:45 PM-4:35 PM

Ethics

Glenn Kent, PLS

5:00 - Till EXHIBITOR MEET & GREET & COOK-OFF EVENT

20th Joint Engineering Societies Conference ._C1l fc:la 3' tt , ---

January 20 & 21, 2016

!Thursday, JANUARY 21st

7:00 AM-9:00 AM CONTINENTAL BREAKFAST '

7:30 AM-12:30 PM REGISTRATION

7:30 AM- 12:30 PM EXHIBIT HALL OPEN

ROOM SALON B SALON C SALONE SALON F

Bart Kemper,PE Myron Katz, Ph.D John F. Hawkins, Jr,PE

Morrice Blackwell

8:00 A M- 8:50 AM Contracting Engineering and Grow Your Economy by Sound & Noise: Factors Which How Technology is Changing

Construction in Cutting Carbon Affect our Control of &

Contingency Operations PART 1: IDCC the Water Utility Industry

Response to it

Mary Anne Wolf, PE

Myron Katz, Ph.D Terry Huval,PE Wynn l. White, PE

Grow Your Economy by Lafayette's "World Renowned" The Perfect Storm - or What

9:00 AM- 9:50 AM Review of Contracts for Cutting Carbon Fiber to the Premise System- They Don't Tell You About

Design Services How it Works & How it Changed

PART 2:CLEP Lafayette

9:50 AM- 10:30 AM BREAK IN EXHIBIT HALL - SALON A & D

Mold Remediation

Ralph Carpenter

Michael Samueloff

Mark Prevost,PE Mitch eBas,PE

10:30 AM- 11:20 AM Installing Ductile Iron Pipe Geosynthetic Paving

Madison 3 - Circulating Backflow Preventer Selection lnterlayers-lmproving Life

Using HDD Cycle Pavement Performance

Fluidized Bed Technology Crite ria

11:20 AM - 11:45 AM BREAK IN EXHIBIT HALL - SALON A & D

Code of Governmental Ethics

12:00 PM - 1:00 PM Brett Robinson

Lunch N' Learn

1:00 PM-2:00 PM Public Bid Law

Michael Vallan

2:00 PM - 3:00 PM

LAPELS Panel Discussion

Kevin Crosby

Thomas Carroll

Paul Hale

Chris Knotts

Billy Moore

Scott Phillips

Ted Thompson

Double Tree by Hilton

1521 West Pinhook Rd

Lafayette, LA 70503

For questions, contact: Louisiana Engineering Society

Phone: (225) 924-2021 Email: [email protected]


LOUISIANA VEGETATION MANAGEMENT ASSOCIATION

45th ANNUAL MEETING

FEBRUARY 2"d and 3rd, 2016

REGISTRATION FORM

Paragon Casi no Resort; 71 1 Paragon Place; Mark sv i l le, LA 71 351 ; 1.800.642.7777

PLEASE PRINT CLEARLY

NAME _..C... .4. 1ti/ // 6_oj , 4._d_ ],''°-/( _

MA I LING A DDRESS_.,._ ---

c ·v ZI P CODE -

TELEPHONE _

E-MA I L ADDRESS

Please check all that apply to you :

( v)Enclosed is my conference registration fee of $75.00 payable to LA YMA

( ) I will be taking exam s to become certi fied

( i..-1'" I am attending the conference to recertify

I f you wil l be tak ing the LOAF exams, the exam fee is separate and is payable by check

or money order only to LOAF. PLEASE DO NOT COMBINE THE EXAM FEE WITH THE $75.00 REGISTRATION FEE!

Mail this completed form a long with a check or money order (blO CASH) payable to

LA VMA to the following add ress:

LAVMA PO BOX 32 SAINT GABRIEL LA 70776-0032

NOTE: Contact Rick Bayh i at: 225.642.8752 or: rbayhi @l avma.org for any additional information


Louisiana Vegitation Management Association -201 6 Conference Agenda Page I of 1

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http://lavma.org/conferenc/2016-conference-agenda

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