descriptive cataloging using rda other elements of manifestations and items describing carriers...
TRANSCRIPT
Descriptive CatalogingUsing RDA
Other Elements of Manifestationsand Items
Describing CarriersDescribing Content
Cooperative and Instructional Programs DivisionLibrary of Congress
2014
Module 5
1
2
Acknowledgements
This course is the result of collaboration between Tim Carlton, Cooperative and Instructional
Programs Division, Library of Congress Ingrid Hsieh-Yee, Ph. D., Dept. of Library &
Information Science, Catholic University of America
It has been adapted from training developed by Barbara Tillett and Judith Kuhagen, Library of Congress Policy and Standards Division, and other Library of Congress staff
COIN gratefully acknowledges PSD’s permission to adapt the material for the present purpose
3
About This Material
This training material has been created for a primary audience of Library of Congress staff.
Other audiences are welcome to adapt and utilize it as they see fit. However, it should be understood that it reflects LC policies, and should not be interpreted to either prohibit or require specific practices for other libraries or organizations.
4
Learning Objectives
o Follow-up on Manifestationso Other Elements of Manifestations and
Itemo Describing Carrierso Describing Content
5
Unit 1: Follow-up on Manifestations
o Discussion of Exercise 1
6
Discussion of Exercise 1
o Emphasis on “LC Core” elementso Discuss ‘cataloger judgment’ to make
other decisions
Unit 1: Other Elements of Manifestations and Items
Where are the Instructions? Terms of availability Contact information Restrictions on access Restrictions on use Uniform Resource Locator Other characteristics
7
Where are the Instructions?
Chapter 4: Providing Acquisition and Access Information
The elements covered include those used to obtain or access a resource Availability Contacts Restrictions
8
Terms of Availability(4.2)
Scope = “the conditions under which the publisher, distributor, etc., will normally supply a resource or the price of a resource” Price, or Other terms, if not for sale
£6.99/$11.99 Free to students of the college
But … LC-PCC PS 4.2.1.3: “Generally do not provide prices or other
availability information” MARC 020 $c
9
Contact Information(4.3)
Scope = “information about an organization, etc., from which a resource may be obtained”
Record contact information for a publisher, distributor, etc., if considered to be important for acquisition or access
Examples http://www.HaworthPress.com Alabama Department of Archives and History.624 Washington Avenue, Montgomery, AL 36130-0100
10
Restrictions on Access(4.4)
Scope = “limitations placed on access to a resource”
Record as specifically as possible; include the nature and duration of the restriction.
The absence of restrictions may be noted if considered to be important Access restricted to subscribers via username and password or IP address authentication
MARC 50611
Restrictions on Use(4.5)
CORE ELEMENT for LC The core requirement is generally limited to
the non-General Collections at LC
Scope = “limitations placed on uses such as reproduction, publication, exhibition, etc.”
Record as specifically as possible; include the nature and duration of the restriction. This film is restricted to classroom use
MARC 54012
Uniform Resource Locator(4.6)
CORE ELEMENT for LC Scope = “the address of a remote
access resource” LC-PCC PS 4.6.1.3 – “If there is more
than one Uniform Resource Locator for the resource, record all” http://hdl.loc.gov/loc.rbc/jeff.16823
MARC 856
13
Other Characteristics
Sound resources (3.16) Moving image resources (3.17, 3.18) Electronic resources (digital files)
(3.19) Cartographic resources (3.11, 3.19,
7.4, 7.25, 7.26) Music resources (7.13, 7.20, 7.21)
14
Unit 3: Describing Carriers
Where are the Instructions? Content, Media, and Carrier Types Extent Dimensions
15
Where are the Instructions?
o Chapter 3: Describing Carrierso Chapter 6: Identifying Works and
Expressions o We will not discuss specific elements
for special formats (films, maps, etc.)o Numerous examples in RDA and in
MARC documentationo Primary focus on: LC core elements
User task: Select16
Content, Media, and Carrier Types
Three RDA elements Content type RDA 6.9 MARC
336 Media type RDA 3.2 MARC
337 Carrier type RDA 3.3 MARC
338
Content relates to Expression Section 2, Chapter 6
Media/Carrier relate to Manifestation Section 1, Chapter 3 17
Content, Media, and Carrier Types –Structure for Recording
In each of the MARC fields for these elements (336-338): $a [term] $b [code] $2 rdacontent or
rdamedia orrdacarrier
$3 materials specified - give if appropriate
18
Content, Media, and Carrier Types –Controlled Vocabularies
Closed lists 6.9.1.3 3.2.1.3 3.3.1.3
If more than one term is appropriate, two choices: Pick the term representing the predominant
or most substantial content/media/carrier Give all: repeat field
If no term is appropriate: record “other” and notify the LC Policy and
Standards Division 19
Content Type(6.9)
CORE ELEMENT Scope = “ … the fundamental form of
communication in which the content is expressed and the human sense through which it is intended to be perceived”
Terms from Table 6.1 MARC 336
Examples: performed musicstill imagetext
20
Media Type(3.2)
CORE ELEMENT for LC/PCC Scope = “… the general type of
intermediation device required to view, play, run, etc., the content of a resource”
Terms from Table 3.1 MARC 337
Examples: audiocomputermicroformunmediated 21
Carrier Type(3.3)
CORE ELEMENT “ … the format of the storage medium
and housing of a carrier in combination with the type of intermediation device required … ”
Terms listed in 3.3.1.3 MARC 338
Examples: audio disccomputer discmicrofichevolumevideodisc 22
MARC 336 - 338 Fields –Example
For a book:
336 $a text $2 rdacontent337 $a unmediated $2 rdamedia338 $a volume $2 rdacarrier
23
MARC 336 - 338 Fields –Use of Voyager Templates
24
Extent(3.4)
CORE IF the resource is complete or the total extent is known
Scope = “The number and type of units and/or subunits making up a resource” Unit = e.g., a volume Subunit = e.g., a page of a volume
Sources: evidence presented by the resource itself
MARC 300 $a25
Extent of Text (3.4.5)
26
Extent of Text –Single Volume with Numbered Pages (3.4.5.2)
Record the extent in terms of pages, leaves, or columns, as appropriate
If the volume consists of multiple sequences, record each sequence
Record the last numbered page, leaf, or column in each sequence and follow it with the appropriate term
327 pages321 leavesxvii, 323 pages27 pages, 300 leaves
27
Record without abbreviations
Extent of Text –Single Volume with Unnumbered Pages (3.4.5.3)
Use one of the following methods: a) Record the exact number of pages, leaves,
or columns, if readily ascertainable93 unnumbered pages
b) If the number is not readily ascertainable, record an estimated number of pagesapproximately 600 pages
c) Record 1 volume (unpaged)1 volume (unpaged)
LC-PCC PS: usually follow method c)28
Extent of Text –Complicated or Irregular Paging (3.4.5.8)
Use one of the following methods:a) Record the total number of pages [etc.] …
followed by “in various pagings”, [etc.]1000 pages in various pagings
b) Record the number of pages [etc.] in the main sequences … and add the total number of the remaining variously numbered or unnumbered sequences560, 223 pages, 217 variously numbered pages
c) Record 1 volume (various pagings)I volume (various pagings)
LC-PCC PS: usually follow method c)29
Extent of Text –Leaves or Pages of Plates (3.4.5.9)
Plate = “A leaf containing illustrative content, with or without explanatory text, that does not form part of either the preliminary or the main sequence of pages or leaves”
“If the leaves or pages of plates in a resource are not included in the numbering for a sequence … record the number of leaves or pages of plates at the end of the sequence … ” whether the plates are found together or distributed
throughout the resource
246 pages, 32 pages of plates
30
Dimensions(3.5)
CORE ELEMENT for LC for resources other than serials and online electronic resources
Scope = “Measurements of the carrier or carriers and/or the container”
Unless instructed otherwise, record in centimeters rounded up to the next whole centimeter and use the metric symbol cm
MARC 300 $c
31
Dimensions –Selected Specific Carriers
Volumes (3.5.1.4.14) Record the height of the volume
22 cm
If the volume measures less than 10 centimeters, record the height in millimeters and use the metric symbol mm75 mm
If the width of the volume is either less than half the height or greater than the height, record the height × width20 × 8 cm
32
Dimensions –Selected Specific Carriers
Cassettes (3.5.1.4.3) Separate instructions for Audiocassettes,
Computer cassettes, Film and videocassettes, etc.
Discs (3.5.1.4.4) Record the diameter of discs in inches
Microfiches (3.5.1.4.7) Record the height × width of the fiche
Reels (3.5.1.4.9) Separate instructions for different types
33
Dimensions –Examples for Carriers Other Than Volumes
16 mm (film/videocassette)
12 in. (disc)
25 × 35 cm (map)
35 mm (microfilm)
11 × 15 cm (microfiche)
5 × 5 cm (photographic slide)
34
MARC 300$a, 336 - 338 –Examples
On this slide and the next several slides are examples showing: Extent (300 $a) Content Type (336) Media Type (337) Carrier Type (338)
35
MARC 300$a, 336 – 338 –Examples
Book300 $a 123 pages, 28 unnumbered pages336 $a text $b txt $2 rdacontent337 $a unmediated $b n $2 rdamedia338 $a volume $b nc $2 rdacarrier
Music CD300 $a 1 audio disc {or: 1 CD}336 $a performed music $2 rdacontent337 $a audio $2 rdamedia338 $a audio disc $2 rdacarrier
Remember that $b is optional
36
MARC 300$a, 336 - 338 –Examples
DVD300 $a 1 DVD {or: 1 videodisc}336 $a two-dimensional moving image $2 rdacontent337 $a video $2 rdamedia338 $a videodisc $2 rdacarrier
Online PDF300 $a 1 online resource (39 pages)336 $a text $2 rdacontent337 $a computer $2 rdamedia338 $a online resource $2 rdacarrier
37
MARC 300$a, 336 - 338 –Examples
Website (with maps, text, and photographs)300 $a 1 online resource336 $a text $2 rdacontent336 $a cartographic image $2 rdacontent336 $a still image $2 rdacontent337 $a computer $2 rdamedia338 $a online resource $2 rdacarrier
38
Oral history CD:300 $a 1 CD336 $a spoken word $2
rdacontent337 $a audio $2 rdamedia338 $a audio disc $2 rdacarrier
MARC 300$a, 336 - 338 –Examples
Approach 1 – 300 $e 300 $a 244 pages ... + $e 1 CD336 $3 book $a text $2 rdacontent336 $3 CD $a spoken word $2 rdacontent337 $3 book $a unmediated $2 rdamedia337 $3 CD $a audio $2 rdamedia338 $3 book $a volume $2 rdacarrier338 $3 CD $ audio disc $2 rdacarrier
Approach 2 - Instead of $e, repeat 300 field300 $a 244 pages ...300 $a 1 CD ...
Approach 3 - Instead of $e, provide a note500 $a Accompanied by a CD.
* The use of $3 in the 336-338 fields is optional 39
Book with accompanying CD of lecture
MARC 300$a, 336 - 338 –Examples
Score:300 $a 1 vocal score (xii, 300 pages)336 $a notated music $2 rdacontent337 $a unmediated $2 rdamedia338 $a volume $2 rdacarrier
Map:300 $a 1 map336 $a cartographic image $2 rdacontent337 $a unmediated $2 rdamedia338 $a sheet $2 rdacarrier
40
Exercise on Carriers
Exercise #2 Describing Carriers
41
Unit 4: Describing Content
Content Recorded in the MARC 300 Field
General Guidelines on Describing Content
Content -- Attributes of the Work Content -- Attributes of the Expression
42
Content Recordedin the MARC 300 Field
Because these elements are related to content, they are covered in RDA Chapter 7, not Chapter 3 Duration (7.22) Illustrative Content (7.15) Colour Content (7.17)
300 field is a mix of carrier data and content data
43
Content – 300 FieldDuration (7.22)
CORE ELEMENT for LC Scope = “Playing time, running time,
etc., of the content of a resource” If stated on the resource, readily
ascertainable, or can be approximated Use abbreviations per RDA App. B.5.3
MARC 300 $a
300 $a 1 audio disc (45 min.)300 $a 1 DVD (2 hr., 15 min.)
44
Content – 300 Field Illustrative Content (7.15)
CORE ELEMENT for LC for resources intended for children
Scope = “content designed to illustrate the primary content of a resource”
Take from any source Record illustration or illustrations
LC “generally” does not follow the alternative to record specific terms (e.g., charts, maps, portraits, forms, plans, etc.)
MARC 300 $b and 008/1845
Content – 300 Field Illustrative Content
Do not use abbreviations illustrations (not “ill.”)color (not “col.”)sound (not “sd.”)silent (not “si.”)
46
Content – 300 fieldColour Content (7.17)
Scope = “the presence of colour, tone, etc. in the content”
Take from the resource itself “other than black and white or shades of
grey” LC-PCC PS 7.17.1.3: use spelling “color”
MARC 300 $bcolor (illustrations are in color) some color (some of the illustrations are in color)
chiefly color (most of the illustrations are in color)
General Guidelines onDescribing Content
RDA Chapter 7 Sources
Take information used to describe content from the resource itself
In certain cases the information may be taken from sources outside the resource
Divided into Attributes of the Work and Attributes of the Expression This distinction is not always intuitive, but
it is clearly delineated in the Toolkit
48
Content –Attributes of the Work
7.2 – 7.9 Delineated by legend in RDA Toolkit:
Attributes of the Work
49
Content -- Attributes of the WorkNature of the Content (7.2)
Scope = “the specific character of the primary content of a resource”
Record if considered important for identification or selection
MARC 500, and 008/24 as applicable
Singspiel in two actsCross-cultural survey
50
Content -- Attributes of the Work Coverage of the Content (7.3)
Scope = “the chronological or geographic coverage of the content of a resource”
Record if considered important for identification or selection
MARC 500 or 522
Based on 1981 statistics Shows all of western Europe and
some of eastern Europe
51
Content -- Attributes of the Work Coordinates of Cartographic Content (7.4)
CORE ELEMENT for LC for longitude and latitude
Scope = “a mathematical system for identifying the area covered by the cartographic content of a resource”
Not covered in this class
52
Content -- Attributes of the Work Intended Audience (7.7)
CORE ELEMENT for LC for resources intended for children
Scope = “the class of user for which the content of a resource is intended, or for whom the content is considered suitable” age group; educational level; type of
disability; another categorization
MARC 521 or 008/22
For children aged 7-9For remedial reading programs
53
Content -- Attributes of the Work Dissertation or Thesis Information (7.9)
CORE ELEMENT for LC/PCC Scope = “Information about a work
presented as part of the formal requirements for an academic degree”
degree; institution; year
MARC 502
502 ## $b Ph.D. $c University of Toronto $d 1974
54
Content -- Attributes of the Work Dissertation or Thesis Information
LC-PCC PS 7.9.1.3 If the resource lacks a formal thesis
statement … state its origin as a thesis in a general note (500) Include only the sub-elements (degree,
institution, date) that are availableLC does not often catalog theses or
dissertations; LC staff will usually need to construct a 500 rather than a 502
500 ## $a Revision of the author’s thesis[…]
55
Content –Attributes of the Expression
7.10 – 7.28 Delineated by legend in the Toolkit
Attributes of the Expression
Remember: we already looked at 3 content-expression elements that are recorded in the 300 field
Duration Illustrative content Colour content
56
Content -- Attributes of the ExpressionSummarization of the Content (7.10)
CORE ELEMENT for LC for fiction intended for children For other situations: record if important
Scope = “Abstract, summary, synopsis, etc. of the content of a resource”
MARC 520 LC-PCC PS 7.10.1.3
LC-created – no attribution External – in quotes; with attribution
57
Content -- Attributes of the ExpressionLanguage of the Content (7.12)
CORE ELEMENT for LC Scope = “a language used to express the
content of a resource” LC-PCC PS 7.12.1.3
“… also supply the languages of other content (summaries, tables of contents, etc.) if it will assist identification and selection”
MARC 008/35-37;MARC 041 and 546 (as applicable) Use form from MARC Code List for Languages
58
Content -- Attributes of the ExpressionLanguage of the Content – ‘Coreness’
The core requirement is often satisfied by coding the 008 field; a 041 or 546 is not necessarily required for every record 041 is used to code multiple languages
present in the resource -- either with or without a translation being involved
546 is used to provide words to describe the languages of the content (and could be used for a single language, if considered helpful)
59
041 ## $a fre $a eng $a ita546 ## $a Articles chiefly in French; one
article each in English and Italian.
Content -- Attributes of the ExpressionForm of Notation (7.13)
CORE ELEMENT for LC for some scripts and for form of musical notation
Scope = “set of characters and/or symbols used to express the content of a resource”
Various provisions in LC-PCC PS 7.13
MARC 546
546 ## $a Devanagari546 ## $a Azerbaijani $b Cyrillic.
60
Content -- Attributes of the ExpressionSupplementary Content (7.16)
CORE ELEMENT for LC for indexes and bibliographies in monographs For other situations: record if important
Scope = “content (e.g., an index, a bibliography, an appendix) designed to supplement the primary content of a resource.”
MARC fields 504 and 500 …
61
Content -- Attributes of the Expression Supplementary Content (LC-PCC PS 7.16.1.3)
If the resource has bibliographical citations in any form:504 ## $a Includes bibliographical references.
If there is a single bibliography, record the pagination:504 ## $a Includes bibliographical references
(pages 310-325).
If the resource contains an index to its own contents:500 ## $a Includes index.
Bibliography and index notes may be combined:504 ## $a Includes bibliographical references and
index.
62
Content -- Attributes of the ExpressionMusic Resources
3 CORE ELEMENTS for LC Form of musical notation (7.13.3)staff notation
Format of notated music (7.20)vocal score
Medium of performance of musical content (7.21)Reduction for clarinet and piano
63
Content -- Attributes of the ExpressionCartographic Resources
4 CORE ELEMENTS for LC Horizontal scale (7.25.3)1:36,000,000
Vertical scale (7.25.4)Vertical scale 1:96,000
Additional scale information (7.25.5)1 in. to 3.95 miles
Projection of cartographic content (7.26)conic equidistant projection
64
Exercise on Content
Exercise #3 Describing Content
65