Description of Project Work Packages and Indicators

Joint Technical Secretariatinfo@latlit.eu

Latvia–Lithuania Cross Border Cooperation Programme 2007–2013

WORKSHOP “How to prepare good application?”

18 January 2010, Klaipėda 19 January 2010, Panevėžys & Saldus

21 January 2010, Līvāni

Output Indicators (I)

Outputs are:

tangible deliverables and visible outcomes or products of the project activities and have a direct and immediate effect to specified target groups and stakeholders

must be reached during the project

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Output Indicators (II)Worksheet III “Indicators” in the Application Form (AF):

list of pre-defined output indicators

possibility to add project specific outputs

each project should select outputs that suit it most, indicate number of amount (editions and copies where relevant), relevant Work Package and provide description of output

do not list the same outputs twice

listed outputs can not contradict in different sections of AF

3Note: indicators must match in worksheet III and IV!

Output Indicators (III)

Description of output indicators:

title or theme of output

target group

targeted area/location

main qualitative parameters

purpose of output

responsible project partner

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Output Indicators (IV)Example of description in AF:

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Output indicator

No No of parti-cipants

Description of output WP

Trainings

2 60 Output: 1 joint training on regional marketing of tourism products and 1 joint training on elaboration of tourism routesTarget group: tourism specialists from Saldus and Klaipēda municipalities and tourism information centresArea: seminars will be carried out in Saldus and Klaipēda regionsQualitative parameters: 15 participants from Latvia and Lithuania will participate in each seminar, duration of each seminar – one day, presenters for seminar will be selected via procurement procedure, at least 90% of participants will give positive feedbacks about seminar by filling in evaluation sheets, at least 90 % of participants will receive certificates; at least 5 new marketing ideas will be prepared by participants and included into municipal tourism promotion strategies  Purpose: to raise qualification of tourism specialists working in Saldus and Klaipēda municipality and tourism information centresResponsible PP: PP2 responsible for development of joint concept of events and organization, involved PP3

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Result Indicators I

The results are:

direct and immediate effects on target group resulting from the project outputs

change/ improvement of situation

durable impact for target group/ region after project implementation

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Note: Importance of results: outputs only tools to achieve them!Project is for reaching sustainable results, not to carry out activities!

Result Indicators II

Worksheet III “Indicators” in the AF:

list of pre-defined result indicators

express Programme’s expectations towards projects and lay down main aims of the Programme

each project should contribute to achievement of at least one proposed result indicator

description and quantification of result indicators

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Result Indicators III

Description and quantification of result indicators:

baseline information on situation in particular region, sector, institution when starting the project

description of sources and measurement methods

quantified target to be achieved by the end of project

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Result Indicators IV

Example of description in AF:

Result indicator in the AF: Created new working places

Description and quantification: currently 6 employeesare working in the Business Consultation Center and 50enterpreneurs receive consultations each month.By developing 3 new services in the Center number ofemployees will be increased by 3 new specialists (by50%) and number of visitors will be increased by 50%.As a measurement methods will be used amountof labor agreements contracted with employees andnumber of visitors listed in the visitors list per month.

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Work Packages (I)

Work Packages (WPs):

group of activities focused on delivering specific outputs

grouped thematically, e.g. project management and coordination, investments and infrastructure, trainings, information and publicity, etc.

possibility to associate costs to activities

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Work Packages (II)

All activities shall be divided into Work Packages:

Minimum - 2

Maximum - 5

Work Package 1: Management and Coordination

Work Package 2-5: Defined by project partners

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Description of WPs (I)

Worksheet IV “WP” in Application Form (AF):

1. title of Work Package (focus)

2. description of activities and partners involved

3. durability of outputs

4. planned costs and delivery of outputs per Reporting

Period

Information is basis for monitoring project progress!

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Description of WPs (II)

2. Description of activities and partners involvement all activities, sequence and location contribution of activities to sub-objectives methodology of activities responsible and involved project partners in WP1 - all activities related to technical administration of

the project: strategic management - e.g. steering groups, decision

making procedures, procedures for internal evaluation, etc.

operational management - responsibilities and procedures for day-to-day management, reporting to the JTS, etc.

As detailed as possible!

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Description of WPs (III)3. Durability of outputsHow and when outputs produced by the project will beused once the project has been finalized?

Responsibility to maintain outputs for 5 years !

Describe: concrete actions to be taken after project implementation

through which the durability of project results will be ensured

who will finance these actions? which organisation(s) will be responsible to maintain

produced outputs? how results will be further promoted? target indicators to be achieved

14Note: general and unspecific formulations = not approved project

Description of WPs (IV)3. Durability of outputs

Example of description in AF:

Output: 3 new services developed in the Business Consultation Center

Durability: 3 new full-time permanent working places will be established in the Center in order to provide new services to enterpreneurs after the project implementation. At least 75 enterpreneurs will receive consultations in the Center each month. Saldus City Council will ensure financing for operation of the Center at least five years after the project end. Services provided by the Center will be promoted via Center’s web-site and by distributing information leaflets to enterpreneurs electronically and in paper.

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Description of WPs (V)

4. Planned costs and delivery of outputs per

Reporting Period

Each Work Package is divided to six months Reporting

Periods:

June 2010 - December 2010

January 2011 - June 2011

July 2011- December 2011

January 2012 - June 2012 16

Description of WPs (V)

4. Planned costs and delivery of outputs perReporting Period

indicate and quantify outputs you expect to achieve/deliver

All output indicators should match the indicatorsmentioned in Worksheet III “Indicators”!

indicate eligible budget per concrete Reporting Period

The financial plan must be realistic!

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Most Common Mistakes

Requested information is not provided: Outputs are not quantified Activities are not described Relevance of activities and outputs to achievement of project

sub-objectives is not described Durability of project outputs is not described

Activities are not targeted to achievement of project sub-objectives

Listed outputs in the worksheet III and worksheet IV do not match

All outputs are not indicated

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