derivation sherry pickering, director, fiscal services csu, east bay april 22, 2015
TRANSCRIPT
Derivation
Sherry Pickering, Director, Fiscal Services
CSU, East Bay
April 22, 2015
Learning Objectives• List the NACUBO Program Codes• Review the reporting requirement• Define the derivation rules• Apply the rules to demonstrate the process • Review the maintenance steps that are required to keep
this process up to date
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CSU Reporting Model - Visually
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FIRMS Reporting Requirements
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Who
Frequency
Data Type Monthly Quarterly Annually
Campus LegalCash Management
Campus Legal Financial
Campus Legal Budget
Campus GAAP Financial
Auxiliary Organizations Legal Financial
Auxiliary Organizations GAAP Financial
Legal FIRMS Financial Submissions
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Budgets
Actuals [including FTE]
Encumbrances
NACUBO Program Code
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Derivation Steps
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CSU BU Derivation>Derivation Rules>CSU BU Rule1
Derivation Steps
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CSU BU Derivation>Derivation Rules>CSU BU Rule2
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Derivation StepsSetup Financials/Supply Chain>Design ChartFields> Define Values>ChartField Values>Fund Code
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Derivation StepsSetup Financials/Supply Chain>Design ChartFields> Define Values>ChartField Values>Fund Code
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Derivation StepsSetup Financials/Supply Chain>Design ChartFields> Define Values>ChartField Values>Fund Code
Derivation Rules
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CSU BU Derivation>Derivation Rules>CSU BU Rule4
Derivation Rules (cont.)
The NACUBO Program Code derivation rules are processed in a specific order for each account type
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Assets, Liabilities, Equity• These account types use Rule 1 only• Program Code is assigned based on Account
Type• Program Code 9002 is assigned to all account
types for assets, liabilities and equity
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Revenue
• These account types will first use Rule 2• Fund Processing Type + AAT Key• Sample: Fund 0948 + Trans In from DCF=
1301
• If not found in Rule 2 then the program code associated with Rule 1 will be used• Account Type R = 5000
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Expense
• This account type will first use Rule 2• Fund Processing Type + AAT Key
• Sample CSU Operating Fund + Utilities = 0704
• If Rule 2 is not found it will look to Rule 3• FNAT Key has a program code• If no program code on FNAT key then PS FUND Attribute
• If Rule 3 is not found it will look to Rule 4• Department has a program code
Derivation Process
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Derivation Process
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Derivation Process
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Derivation Concept
• Three PeopleSoft Business Units
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CMP Business Unit
Legal Basis All six ChartFields
can be used Campus Business
Needs ChartField Values
based on Campus Information Needs
CSU Business Unit Legal Basis NACUBO Program
Code derived into PS Program ChartField
All ChartFields – with Program Code replaced
GAP Business Unit GAAP Basis Four ChartFields used
– Fund, Account, Program Code and Class
All ChartFields are derived
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GAAP Business Unit Derivation (Look Up)
• Derived from CSU Business Unit – Actuals Only• Derives Net Asset Category from PS Fund
• Looks up Net Asset Category based on FNAT
• Derives Natural Classification from PS Account• Looks up Natural Classification based on AAT
• Derives Program Group based on Program Code• Derives Class code from CSU fund on FNAT key
GAAP FIRMS Submissions
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Pre-Close
Closing Entries
Post Close
CSU_FIRMS_FILE – Stores Extract File• Used to debug errors or tie out to systemwide inquires
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Record Type• http://www.calstate.edu/es/intranet/applications/fob/firms/
firms-data-element-dictionary/record-type.shtml
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Maintenance
• CSU_CDIP_FUND_PROC_TYPE• CSU_CDIP_RULE_2_REVIEW• CSU_CDIP_RULE_4_REVIEW• CF_ATTRIB_TBL• PROGRAM_CD• GAAP_OVERRIDE
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Override Review
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