department: office of the municipal mayor

MO Chapter 1-

Office of the Municipal Mayor Organizational Chart

ATTY. VICTORIO T. PALANGDAN

Municipal Mayor (SG 27)

ALOYSIUS G. KATO Municipal Government Dep’t Head I

(Municipal Administrator) (SG 24)

PATRICK D. ALCEDO

Executive Assistant II (SG 17)

JOSE A. YAMOTO JR. Executive Assistant II (SG 17)

VACANT Executive Assistant I (SG 14)

STEPHEN G. KATO Executive Driver II (Private Driver) (SG

4 )

GENERAL ADMINISTRATIVE SERVICES

ENGR. CYRIL L.

BATCAGAN Local Disaster Risk &

Reduction Mgm’t. Officer (SG 18)

Local Disaster Risk & Reduction Mgmt

Ecosystems & Environmental Resources

Management

Information Arts & Recreation Services

Human Resource Development

Records Management Section

Supply/Utility Section

ENGR. BENIGNO B. APIDOS

Sr. Environmental Mgm’t. Specialist

(SG 18)

VICTORIO J. PALANGDAN JR.

Private Secretary II (SG 15)

MUSICIANS

FERDINAND F.

SAPALONG Bandmaster (SG 9)

ALFONSO G. ANCHALES

Musician (SG 5)

MYRNA C. ALMACEN

Sr. Admin. Assistant I (Data Controller IV) (SG

13)

SOCORRO L. CORPUZ Musician (SG 5)

JOEY S. VALDEZ

Musician (SG 5)

INFORMATION TECHNOLOGY/BPLS

TECHNOLOGY

MERCEDES K.

CAPLIS Admin. Asst. I

(Comp. Operator I) (SG 7)

EDWARD A. BENTRES Admin. Aide VI

(Electronics & Comm. Equipt. Tech. I)

(SG 6)

EUSEBIA T. FIANZA

Admin. Officer V (HRMO III) (SG 18)

SHALIMAR G.

SORALLO Admin. Officer IV (HRMO II)

(SG 15)

DONNA T. COMISING

Admin. Aide IV (HRM Aide)

(SG 4 )

GERTRUDE P. SAB-IT

Admin. Aide III (Clerk I) (SG 3)

DOLORES G.

GALUNZA Admin. Officer V

(Records Officer III) (SG 18)

ROMIE ROSE B. HOLMAN

Admin. Officer IV

(Records Officer II)(SG 15)

JENNIFER J. MONTES

Admin. Asst. II

(Clerk IV) (SG 8)

MICHELLE P. YDIO

Admin. Aide IV (Clerk II) (SG 4)

NATHANIEL P. GABAO

Administrative Officer I (Supply Officer I)(SG 10)

VACANT

Administrative Aide I

(Utility Worker I) (SG 1)

MARIO B. LICTAG Administrative Aide I

(Utility Worker I) (SG 1)

AMALIA A. IBARRA Admin. Asst. V

(Data Controller III) (SG 11)

JENNIFER B.

WAYAN Administrative Officer III

(Supply Officer II)(SG 14)

LIDA T. CANITE Admin. Asst.II(HRM

Asst.)(SG 8 ) Detailed to MPDO

RECORDS SECTION

MARY GRACE M. HOLMAN

Admin. Aide VI (Data Controller I) (SG 6 )

RECORDS SECTION

UTILITY SERVICES

TRAINING & INFORMATION SECTION

MO Chapter 1-

EQUITY-ENHANCING SERVICES

FRONTLINE SERVICE: PROCESSING OF APPLICATION FOR THE MUNICIPAL HIGH SCHOOL SCHOLARSHIP PROGRAM

THE SERVICE

The municipality’s scholarship program by virtue of Municipal Ordinance No. 08, s. 1996 is a priority project of the local government intended to assist poor but deserving students to attain secondary education. Application forms are available at the office of the Mayor. Deadline for submission of applicants is April 30 of every year. This Scholarship grant is a privilege to elementary graduates belonging to the top 10% in a class for entry in the first year high school of the ensuing school year.

Schedule of Availability of Service: Monday – Friday (8:00 a.m. – 5:00 p.m. without noon break)

Duration: 8 minutes

HOW TO AVAIL OF THE SERVICE:

STEPS

PROCESSES

REQUIREMENTS/ DOCUMENTS

NEEDED

RESPONSE TIME (Maximum time of

Service Provider to conclude the

process)

CHARGES

/FEES RESPONSIBLE PERSON

LOCATION

CLIENT SERVICE PROVIDER

1 Secure Application

Form/Inquire for the requirements and other details

Gives a copy of the form and

explain further the requirements/documents needed in support to the application

3 minutes Mercedes K. Caplis Administrative Aide IV

Amalia A. Ibarra Administrative Assistant

I

Myrna C. Almacen Administrative Assistant

V

Municipal Mayor Office,

Right wing, 2nd floor of

the Municipal Building

2 Submit accomplished

form and requirements Reviews and evaluates the documents in accordance with

Ordinance No. 4, s. 1996 and amended by Ordinance No. 8, s. 1996

a. Photocopy of Report Card/DepEd Form 138

b. Copy of latest Income Tax Return (ITR)

c. 2 pcs. latest 2x2 photo d. Certification from the

school principal that the student belongs to the

upper 10% of the graduating class

5 minutes

Amalia A. Ibarra Administrative Assistant

I

3 Conducts actual site validation/house to house survey.

1 day

Usually takes 2

months to be conducted for all

applicants

Personnel of the Office of the

Municipal Social

Welfare and Development Office

(OMSWD)

OMSWD

MO Chapter 1-

4 Prepares and signs the contract. The contracts for the qualified scholars are prepared for signing by

the Municipal Mayor and for subscription by the Municipal Trial Court Judge.

Amalia A. Ibarra Administrative Assistant I

Municipal

Mayor Office, Right wing, 2nd

floor of the

Municipal

Building

5 Sign the Contract. After the contracts

have been signed by the Mayor and subscribed by the Judge, it is then brought to the school

where the grantee is enrolled for signing and this is the only time that the result is revealed. This comes usually in the month of

August.

6 Facilitates the disbursement of Tuition fee, book allowance and monthly stipends. The tuition fee, book allowance and monthly stipends

are disbursed after the grantee has signed the contract.


Margarita B. Canuto Local Treasury Operations

Offcier I

Treasury

Office, 1st

floor

END OF TRANSACTION

* The current scholars are required to submit a certified photocopy of their Report Card at the end of each school year.

MO Chapter 1-

FRONTLINE SERVICE: ISSUANCE OF MAYOR’S CLEARANCE, CERTIFICATIONS AND JOB RECOMMENDATIONS

THE SERVICE

The Mayor’s Clearance is issued to individuals who need this document attesting that the requisitioner has no pending administrative/civil case filed against him/her subject to presentation of the required supporting documents. This may be for varied legal purposes such as: job employment, license renewals, among others. Certifications are issued to affirm the validity of the information.

*Job recommendations are issued to job seekers who wish to apply in a certain agency/company. ** Job recommendations are given free to the requisitioner upon his/her submission and verification of the required documents together with a duly accomplished bio-data form. ** Recommendations should be requested personally.

* Certifications apply to the following: a. Certification of non-business b. Certification of good moral character c. Certification of posting d. Certified true copy of records or documents on file


Duration: 8 minutes .


STEPS

PROCESSES


NEEDED



process)

CHARGES

/ FEES RESPONSIBLE PERSON

LOCATION


1 Submit/present documents

Inspects, reviews the documents.

a. Barangay

Clearance

b. Police Clearance

3 minutes

Mercedes K. Caplis Administrative Aide IV

Romie Rose B.

Holman Administrative Officer IV

Jennifer J. Montes Administrative Assistant II

Municipal Mayor Office, Right

wing, 2nd floor of

the Municipal Building Building

2 Processes/prepares Documents

Certifications

Job recommendations

Myrna C. Almacen Administrative Assistant V

Mercedes K. Caplis

Administrative Aide IV and

Amalia A. Ibarra

MO Chapter 1-

Administrative Assistant I

Jose A. Yamoto Jr. Executive Assistant

and


3 Pay the required fee at the Treasury Office

Issues Order of Payment P 50.00

Treasury Office, 1st

floor

4 Return to Mayor’s

Office to get the document/s

Releases the document Official Receipt 5 minutes Romie Rose B.

Holman Administrative Officer IV

Jennifer J. Montes Administrative Assistant II



Mercedes K. Caplis Administrative Aide

assigned JO Clerk


wing, 2nd floor of


END OF TRANSACTION

MO Chapter 1-

FRONTLINE SERVICE: SOLEMNIZATION OF MARRIAGES

THE SERVICE

The municipal mayor is duly licensed to solemnize civil marriages in his office.


Duration: 35 minutes


STEPS

PROCESSES REQUIREMENTS/ DOCUMENTS

NEEDED



process)

CHARGES/

FEES RESPONSIBLE PERSON

LOCATION


2 Inquire/arrange for the desired schedule

of the marriage

Checks the schedule/availability of the mayor

Take the couple’s name and contact number

Set the schedule of marriage.

Certificate of Marriage and Marriage License


Victorio J. Palangdan Jr. Private Secretary


wing, 2nd floor of


3 Return on the scheduled date of marriage and present the accomplished

certificate of marriage

Check the entries Let all the sponsors sign above their names

3 Proceed to the Office of the Mayor

Solemnizes the marriage

30 minutes Atty. Victorio T. Palangdan

Municipal Mayor

4 Couple sign the certificate

Mayor signs the certificate

5 Bring the certificate to the LCR for registration

END OF TRANSACTION

MO Chapter 1-

FRONTLINE SERVICE: INFORMATION ON TOURISM, CULTURE AND HISTORY PROGRAMS, DESTINATIONS AND ACTIVITIES

THE SERVICE

The municipality supports the tourism industry by promoting the potential and emerging tourist attractions of the place.




STEPS

PROCESSES REQUIREMENTS/

DOCUMENTS

NEEDED


Service Provider to conclude the process)

CHARGES/ FEES RESPONSIBLE PERSON

LOCATION CLIENT SERVICE PROVIDER

1 Inquire or submit letter request

Receives communication/ request then refer to MTAO-Designate.


Municipal Mayor

Office,Right wing, 2nd floor

of the Municipal Building

2 Gives the information/s or document/s needed

Printout of information

10 minutes Nestor S. Camado Jr.

Administrative Aide IV

MTAO-Designate

Municipal Planning &

Development Office

Right wing, 2nd floor of the Municipal Building

END OF TRANSACTION

MO Chapter 1-

GROWTH-ORIENTED SERVICES

FRONTLINE SERVICE: PROCESSING OF ISSUANCE OF MAYOR’S BUSINESS PERMITS/LICENSES, PERMIT TO TRANSPORT LARGE CATTLE, SPECIAL PERMITS/WORK PERMITS AND ISSUANCE OF MAPS

THE SERVICE

This document is issued to groups or individuals who operate a business, pursue an occupation or calling, or undertake an activity within the municipality upon compliance with all the requirements and fees as follows:

I. BUSINESS PERMIT




STEPS

PROCESSES

REQUIREMENTS/DOCUMENTS

NEEDED



process)

CHARGES/FEES

RESPONSIBLE PERSON


1 Proceed to the Mayor’s Receiving

Section

Receives and reviews the requirements

a) Duly accomplished

application form b) Barangay Business

Clearance c) SEC/DTI/CDA

Registration if any.

3 minutes Amalia A. Ibarra

Computer Operator I




2 Pay the necessary Fees & Permit at the Treasury Office

Conducts one time verification and assessment of fees

Official Receipt 10 minutes Depends on the

nature of Business

Michael Hermosado

Revenue Collection Clerk I

3 Wait for the release of Business Permit

Records and prints Business Permit a. Duly accomplished application form

b. Barangay Business Clearance

c. SEC/DTI/CDA Registration if any.

d. Official Receipt

3 minutes Myrna C. Almacen

Data Controller I




END OF TRANSACTION

MO Chapter 1-

NOTE: Accomplish Regulatory Agency forms after the issuance of Business Permit.

II. PERMIT TO TRANSPORT LARGE CATTLE


Duration: 5 minutes


STEPS

PROCESSES

REQUIREMENTS/DOCUMENTS NEEDED



process)

CHARGES/FEES RESPONSIBLE PERSON


1 Submit requirements

Receives and reviews the requirements

a. Barangay Clearance b. Certificate of Ownership c. Certificate of Inspection from

the Municipal Agriculture Office

d. Certificate of PNP inspection

2 minutes Municipal Mayor Office, Right

wing, 2nd floor of the Municipal

Building

2 Pay the required fees Computes and collect the payment

P 100.00 (other required fees may also apply)

Michael Hermosado Revenue Collection Clerk

Helen P. Balbines Local Treasury

Operations Asst.

Municipal Treasury Office,

1st floor

3 Return to the Office of the Mayor

Prepares and releases the permit

- Barangay Clearance - Certificate of Ownership - Certificate of Inspection from

the Municipal Agriculture

Office - Certificate of PNP inspection - Official Receipt

3 minutes

Amalia A. Ibarra

Computer Operator I

Myrna C. Almacen Data Controller I



wing, 2nd floor of the Municipal

Building

END OF TRANSACTION

MO Chapter 1-

III. SPECIAL PERMITS/WORK PERMITS

THE SERVICE

The type of document is issued for the conduct of special events such as concerts, rallies, caucuses, religious activities and other social events for the public/community that requires the use of municipal facilities (ex: gymnasium, training center, sleeping quarters, municipal grounds, etc.). Work Permits are issued to individuals seeking employment.




STEPS

PROCESSES


NEEDED



process)

CHARGES/


LOCATION


1 Present letter request

Receives, stamps and records the letter

2 minutes Amalia A. Ibarra

Computer Operator I






2 Proceed to the Office

of the Mayor or to the Municipal Administrator

Brings letter to the Mayor or to the

Municipal Administrator for evaluation whether to approve or deny the request

15 minutes Atty. Victorio T.

Palangdan Municipal Mayor

Aloysius G. Kato Municipal Administrator

3 Pay the necessary fees, if approved

Assesses and computes the required fees

As assessed

MTO Staff Municipal Treasury

Office, 1st floor

4 Return to the Mayor’s

Office

Prepares the special permit for signature of the Mayor or the Administrator

Official Receipt

5 minutes

Amalia A. Ibarra

Computer Operator I






END OF TRANSACTION

MO Chapter 1-

INTERNAL SERVICES FRONTLINE SERVICE: PROCESSING OF VOUCHERS & CHECKS FOR SIGNATURE BY THE MAYOR/ADMINISTRATOR (inter-office)

THE SERVICE

The Local Chief Executive signs all checks and vouchers paid out of the municipality’s coffer.


Duration: 15-25 minutes


STEPS PROCESSES REQUIREMENTS/

DOCUMENTS NEEDED

RESPONSE TIME (Maximum time of Service

Provider to conclude the process)

CHARGES/


LOCATION


1 Submit voucher

Records the voucher.

Voucher signed by the Mun. Accountant and Mun. Treasurer

5 minutes Mercedes K. Caplis

Admin. Asst. I

Jennifer J. Montes Admin. Asst. II

Romie Rose B. Holman Admin. Officer III

Office of the Mayor



2 Wait Brings the voucher to the Mayor or the Administrator, whoever is available, for signing.

5-10 minutes

3 Bring voucher to the

cashier for the preparation of the check.

Prepares the check and

have it signed by the Municipal Treasurer.

Margie Rose H. Wakit Administrative Officer I


floor

4 Return the voucher and check to the

Mayor’s Office

Records the check number and date of

check then bring the same to the LCE or the Municipal Administrator for signature.

5-10 minutes

Mercedes K. Caplis

Admin. Asst. I


Romie Rose B. Holman Admin. Officer III



5 Bring signed check

and voucher to the accounting office for the preparation of the check advice

Prepares check advice. MACCO Staff

Accounting Office, 1st

floor

6 Bring back to the

cashier

Records and releases

check to the claimant.

Margie Rose H. Wakit Administrative Officer I


floor

END OF TRANSACTION

MO Chapter 1-

PROCESSING OF TRAVEL ORDERS (TO) and TRIP TICKETS

THE SERVICE

Traveling personnel of the municipal offices must be covered with an approved travel order by the Local Chief Executive.


Duration: 5minutes


STEPS

PROCESSES REQUIREMENTS/ DOCUMENTS

NEEDED



CHARGES/

FEES

RESPONSIBLE

PERSON

LOCATION


1 Submit TO at the

frontline service

Records and assigns a control

number then lets the mayor or administrator approve the TO or Trip Ticket.

Duly accomplished travel

order and trip ticket form/s with attached approved requests or invitation if necessary

5 minutes (may take a shorter time if the signatory

has no clients)

Felyn T. Gabol Messenger II

Office of the Mayor


the Municipal Building 2 Either wait or return

later to claim the approved TO

Releases the TO or Trip Ticket


END OF TRANSACTION

MO Chapter 1-

FRONTLINE SERVICE: RECEIVING/RECORDING/RELEASING OF CORRESPONDENCES AND REQUESTS FOR ENDORSEMENTS

THE SERVICE

Correspondence intended for the Local Chief Executive are received and recorded in the communications log. Requests for endorsements are likewise acted upon accordingly.




STEPS


DOCUMENTS NEEDED

RESPONSE TIME (Maximum time of Service Provider to conclude the

process)

CHARGES/FEES RESPONSIBLE PERSON


1 Submit document/s Stamps and records the document/s

A receiving copy is given back to the client

2 minutes Mercedes K. Caplis Administrative Asst. I


Romie Rose B. Holman

Admin. Officer IV

Office of the Mayor


2 Wait for the

Mayor’s action, if requesting for an endorsement

Prepares endorsement and brings to the Municipal Administrator or the LCE for signature.

Communications/ Resolutions

8-13 minutes

3 Claim document/s or endorsement/s

Releases the requested document/s or endorsement/s

2 minutes


END OF TRANSACTION

MO Chapter 1-

FRONTLINE SERVICE: PROCESSING OF APPLICATION FOR LEAVE OF ABSENCES

THE SERVICE

All employees’ records (201files) are kept in the Human Resource Management Office for safekeeping and updating for ready reference and periodic audit by the Civil Service Commission.




STEPS

PROCESSES


NEEDED


process)

CHARGES/



1 Fill up application for leave form and indicate type of leave either:

- special leave;

- vacation leave

- force/mandatory

leave;

- sick leave;

- paternity leave;

- maternity leave;

- rehabilitation leave;

- study leave;

- terminal leave; or

- monetized leave

including the number of days and let it be signed

by respective immediate supervisor/head of office

Refers to leave ledger on file

Updates leaves earned/balances,

if necessary

Enters the leave on the leave

ledger card

Indicates leaves balances on the

application form and advices

client to comply with requirements:

vacation leaves should be filed 5

days in advance, whenever possible

vacation leaves beyond 5 days

needs general clearance

sick leaves 1-5 days shall be filed

immediately upon return

sick leaves beyond 5 days shall be

accompanied by a proper medical

certificate

commutation and/or monetization

needs a letter request approved by

the Mayor

Three (3) copies of application for leave form (CSC Form #6, Revised 1984)

Medical certificate- for

sick leave exceeding 5

days

Application for General

Clearance- if leave will

last for 30 calendar

days or more

Letter request

approved by the

Mayor indicating the

valid and justifiable

reasons. – for

monetization of 50% or

more of vacation/sick

leave credits

5 minutes Mary Grace M. Holman

Administrative Aide VI

Donna T. Comising Administrative Aide

IV

Shalimar G. Sorallo

Administrative Officer IV

Municipal

Building, ground

floor or 1st floor

MO Chapter 1-

2 Submit/file accomplished form to the HRMO for approval

Checks submitted/filed leave

application if communication is

needed or not.

Reviews and approves if the

computations is in order

2 minutes Eusebia T. Fianza Administrative

Officer V (HRMO III)

3 Submit to the Mayor’s

Office / Sangguniang Bayan for approval of the accomplished and approved/signed by the HRMO

Reviews and

approves/disapproves

Signatories are:

Mayor’s Office and Other Offices: 1-4 days:

Mr. Aloysius G. Kato Municipal Administrator

5 days and above/ Monetized

Leave:

Atty. Victorio T. Palangdan Municipal Mayor

Sangguniang Bayan Office:

Hon. Adriano R. Carantes Jr.

Municipal Vice Mayor

3 minutes Atty. Victorio T.

Palangdan Municipal Mayor

Aloysius G. Kato Municipal

Administrator

Hon. Adriano R. Carantes Jr.

Municipal Vice Mayor

4 Get a personal copy of approved application for leave

Files a copy in the respective

personnel’s leave folder

Attaches to the DTR

2 minutes Mary Grace M. Holman

Administrative Aide VI

Donna T. Comising Administrative Aide

IV

Shalimar G. Sorallo


END OF TRANSACTION

MO Chapter 1-

FRONTLINE SERVICE: APPLYING FOR A JOB WITH THE MUNICIPAL GOVERNMENT

THE SERVICE

Job seekers frequent the aid of the local government perchance of vacancy, if not, for recommendation to other agencies.




STEPS

PROCESSES

REQUIREMENTS/ DOCUMENTS NEEDED

RESPONSE

TIME (Maximum time

of Service Provider to conclude the

process)

CHARGES/



1 Inquire/check for job

vacancies at the:

- HRMO bulletin

board

- Municipal Gym

Bulletin board

- CSC-CAR, Benguet

Field Office bulletin

board

- Itogon Website

Posts Notices of Vacant

Positions after submission to the Civil Service Commission

Eusebia T. Fianza

Administrative Officer V (HRMO

III)

Mary Grace M.

Holman Administrative Aide

VI

Municipal

Building, 1st floor

2 Submit application for the

following service

Receives the application

and supporting documents

Numbers the applications

submitted and checks

supporting documents

attached

Submit in 6 copies:

a. Application letter addressed to the Municipal Mayor/Vice Mayor b. Curriculum vitae/resume’ with 2x2 ID picture c. Diploma d. Transcript of records(original copy)

e. Certificate of eligibility, if any d. Certificate of training, if any

5 minutes

Mary Grace M.

Holman Administrative Aide

VI

Donna T. Comising

Administrative Aide IV

Shalimar G. Sorallo


MO Chapter 1-

3 Wait for the result of the pre-screening process

Notifies all applicants on the result of the pre-screening process, if the applicant has met the minimum requirements

10 minutes All PSB Members

Eusebia T. Fianza Administrative

Officer V (HRMO III)

4 Take written Examinations

before undergoing the Interview Process

Schedules the date and time

of the interview.

Notifies all qualified

applicants through letter/posting

15 minutes Eusebia T. Fianza


III)

5 Wait Submit to the LCE the Computed ratings of the consolidated comparative

assessment report duly signed by all PSB

Donna T. Comising

Administrative

Aide IV

Eusebia T. Fianza


III)

6 Wait for the result on who will be appointed

Announce on who will be appointed and to be posted

on the bulletin board.

Atty. Victorio T. Palangdan

Municipal Mayor

END OF TRANSACTION

MO Chapter 1-

FRONTLINE SERVICE: BIDS AND AWARDS COMMITTEE (BAC)

THE SERVICE

Republic Act No. 9184 also known as the Government Procurement Reform Act provides the creation of BAC that shall aid in the transparent, competitive and streamlined procurement process in all government institutions that shall include the Local Government Units.

Procurement Procedures for Goods and Infrasctrure:




STEPS

PROCESSES


NEEDED


process)

CHARGES/FEES RESPONSIBLE

PERSON

LOCATION


1 Submit approved PR and CAF or ALOBS supporting the proposed project/s

Conducts Pre-procurement

conference and decides on the mode of procurement whether alternative or competitive ALTERNATIVE:

Prepares request for quotations (RFQs) - Serve/collect RFQs

- Open RFQs

- Prepare abstract of bids

- Sign the abstract of Bids

Approved and numbered

Purchase Request (PR) with attached necessary supporting documents Accomplished/approved canvass form Quoted RFQ forms

Approved Abstract of Bids

BAC Secretariat

BAC Secretariat

BAC Secretariat BAC Members

BAC Secretariat

BAC Members

Office of the Mayor



- Prepare the Purchase

Order (PO) and serve to

the supplier

Supply Office Personnel

MO Chapter 1-

COMPETITIVE: Posts the IAEB (Invitation to Apply for Eligibility and to Bid) through PhilGEPS and/or the Bulletin Board

Prepare the bidding schedule

and bid documents

BAC Secretariat

2 Pay Bidding Documents,

for Public Biddings

3 minutes

Bid docs fee for projects with project cost as follows:

a) 500,000.00 and

below – 500.00

b) 500,000.01 to 1M –

1,000.00

c) 1,000,000.01 to 5M

– 5,000.00

d) 5,000,000.01 to

10M – 10,000.00

e) 10,000,000.01 to

50M – 25,000.00

f) 50,000,000.01 to

500M –50,000.00

g) 5 00,000,000.01 & above – 75,000.00

MTO Staff Treasury Office, 1st

floor

3 Receive and review the bidding documents

Issues Bidding documents Official Receipt 3 minutes

BAC Secretariat

Office of the Mayor



3 Attend Pre-bid conference, if applicable

Answers queries regarding the project

10-15 minutes BAC Members/ TWG

4 Attend opening of bids

BAC members convene to open the bids

Technical and Financial bid BAC Members/ TWG

`5 If passed: Conducts Post qualification

and evaluation of bids

BAC TWG

MO Chapter 1-

If failed:

- Returns bids

6

Receive Notice of Award Prepares Notice of

Award/Contract/and P.O

BAC Secretariat

and Mayor’s Office Personnel

7 Submit performance/

Surety Bond

Issues Certification of Confirmation for projects that

cost P250,000.00 and above

Official Receipt 3 minutes Sangguniang Bayan Members

SB Office Right

wing, 2nd floor of


6 Receive NTP or PO Issues Notice to Proceed (NTP), for Infra or Purchase Order (PO), for Goods

Office of the Mayor

Supply Office,

Basement of the

Municipal Bldg.

END OF TRANSACTION

MO Chapter 1-

FRONTLINE SERVICE: CERTIFICATION OF DOCUMENTS/RECORDS ON FILE

THE SERVICE

Certified copies of documents/records on file may be issued to requesting parties for legal purposes provided by a written request and approved by the LCE or Administrator.




STEPS


DOCUMENTS NEEDED



CHARGES/FEES

RESPONSIBLE PERSON


1 Submit letter request

Receives, stamps and records the document

Submits to the LCE/Administrator for approval

3 minutes Mercedes K. Caplis Admin. Asst. I


Office of the Mayor


2 Wait

Retrieves the document Issue order of payment

5 minutes

3 Pay at the Treasurer’s

Office

2 minutes P 100.00 MTO Staff Treasury Office, 1st

floor

4 Return to the Office of the Mayor

Certifies the document and release the document

Official Receipt 5 minutes Romie Rose B. Holman

Admin. Officer IV


END OF TRANSACTION

MO Chapter 1-

FRONTLINE SERVICE: AVAILING OF LIVELIHOOD PROGRAMS

THE SERVICE The Municipality supports the livelihood programs.




STEPS

PROCESSES

REQUIREMENTS/ DOCUMENTS NEEDED


process)

CHARGES/FEES

RESPONSIBLE PERSON


1 Inquire or submit letter request

Receives communication/request

Gives the information/document needed.

3 copies for the following requirements:

Certification of Accreditation

Project proposal duly endorsed by

Barangay Council

Certified List of members and

officers

Financial Statement of the Ass.Org.

Bank Account of the Org./Ass.

Annual Accomplishment Report

SB Resolution to enter into MOA.

For New Organization/Association:

- Minutes of Meeting of the

Organization

(Elected Officer and Ratification of Constitution and by Laws) - Notarized registration form

- Barangay Resolution requesting for

accreditation (4 copies)

12-17minutes (may take a

longer time if the documents

submitted needs verification)

Mercedes K. Caplis Admin. Asst. I

Mary L. Bayangan

Admin. Aide III

Patrick D. Alcedo Executive Asst. II

Office of the Mayor



END OF TRANSACTION