Department of the Interior

Overview of DOI Fleet Management Program Initiative

Presented to the National Property Management Association - Federal Center Chapter

Presenter: Willie Davis - Agency Fleet Manager

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Agenda

BackgroundStatus of the Fleet Steps taken to improved Fleet Management Framework for ChangeQuestions

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Fleet Management Program

U.S. Department of the Interior

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Fleet Management: Background In April 2002, OMB asked Agencies to review

their fleet management programs with emphasis on reducing fleet size

OMB and GSA followed up on this request with revised regulations and recommendations

DOI Fleet Manager and the Deputy Budget Director were chosen to lead Departmental initiative to improve the fleet management program

DOI restructured its fleet management program to effectively manage the fleet and comply with statutes, regulations, and executive orders 4

Overview of Federal Fleet Requirements

Statute or Executive Order Requirement

PRIMARY FEDERAL REQUIREMENTS AFFECTING FLEETSGHG reduction

E.O. 13514Sets a percentage reduction target for reductions of scope 1 and 2 GHG emissions from FY 2008 to FY 2020

Petroleum reduction

E.O. 13514Requires 2 percent annual reduction from FY 2005 to FY 2020

E.O. 13423Requires 2 percent annual reduction from FY 2005 to FY 2015

EISA §142Requires 20 percent total reduction from FY 2005 to FY 20159

SUPPORTING FEDERAL FLEET REQUIREMENTSAgency Sustainability Plan

E.O. 13514Establishes the fleet component of an overall agency plan to achieve E.O. 13514 sustainability goals and targets for FY 2011 to FY 2021

Alternative fuel use increase

E.O. 13423Requires 10 percent annual increase (from previous year), starting from the FY 2005 baseline through FY 20159

EISA §142 Requires 10 percent total increase from FY 2005 to FY 20159 Alternative fuel use

EPAct 2005 §701 Requires all dual-fueled AFVs to use alternative fuel unless waivered

Alternative fuel infrastructure

EISA §246Requires every Federal fueling center without renewable fuel availability to install a renewable fuel pump

Vehicle acquisition

EPAct 1992 Requires 75 percent of LDVs acquired in MSAs to be AFVs

EISA §141 Prohibits agencies from acquiring vehicles that are not low-GHG-emitting vehicles

E.O. 13423Requires agencies to use plug-in hybrid electric vehicles (PHEVs) when commercially available at a cost reasonably comparable to non-PHEVs

Agency fleet plan

EISA §142Establishes an agency plan to meet required petroleum reduction and alternative fuel use increase requirements

ReportingEPAct 1992, ECRA 1998

Requires agencies to report to Congress annually on their compliance with the Federal fleet requirements (by February 15 of each year)

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Implementing the DOI Corrective Action Plan

AS-PMB signed the fleet memorandum that: Directed bureaus to establish a Fleet

Manager (ADA or equivalent) who has the overall authority for the budget, operation, and management of their fleet

Established a Portfolio management approach to fleet management including:

Designation of fleet vehicle portfolio manager Development of Investment Review Boards

(IRBs)

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Implementing the DOI Corrective Action Plan

AS-PMB signed the fleet memorandum that: Identify the minimum number and type of

vehicle needed to accomplish the mission Outline a strategy for using the alternative

fuel in AFVs Prepare justifications for each vehicle

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Key Areas Addressed in DOI’s Fleet Improvement Strategy Require baseline authorizations that

establish fleet size and composition Develop appropriate performance

measures Develop senior management support Dispose of vehicles on an more regular

schedule After useful life

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Key Areas Addressed in DOI’s Fleet Improvement Strategy (Cont’d) DOI strategy to place AFVs in areas

where the fuels are available Acquisition planning for AFVs Increase the use of alternative fuel

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DOI Motor Vehicle Fleet Composition - per the FY 2014 Annual Fleet Report DOI has 33,495 fleet vehicles in

over 2,400 locations throughout the Nation 23,819 DOI-owned vehicles 9,670 vehicles leased from the

General Services Administration 9 vehicles leased from commercial

vendors

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DOI Motor Vehicle Fleet Composition - per the FY 2014 Annual Fleet Report DOI’s Fleet is comprised of –

2,719 - Light-duty sedans 16,789 - Light-duty 4x2 and 4x4

trucks 9,929 - Medium-duty vehicles 3,250 - Heavy-duty vehicles 677 - Ambulances and buses 131 - low-sped electric vehicles

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DOI Motor Vehicle Fleet Composition - per the FY 2014 Annual Fleet Report 10,354 alternative fueled vehicles

(AFV), including: Hybrid Electric Compressed Natural Gas (CNG) Liquefied Petroleum Gas (Propane) Liquefied Natural Gas (LNG) Biofuel (Biodiesel, Ethanol)

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PERFORMANCE MEASURES

Mileage was the only performance measure used prior to the fleet management initiative

This metric proved to not be appropriate in all circumstances

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Vehicle Performance Measures

Additional performance measures were established, including: Days used Miles per day Number of passengers transported Fuel used

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Vehicle Inventory

2005: 37,155 vehicles2014: 33,495 vehicles 15

Alternative Fuel Vehicle Inventory

2005: 1,362 AFVs2014: 10,354 AFVs – including hybrids (1,271) 16

DOI Fuel Consumption

2005: 22,028,256 gge2014: 17,449,819 gge 17

Alternative Fuel Consumption Compared to Overall Consumption

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Federal Fleet Requirements

Reduce petroleum consumption 2% each year through FY 2020 compared to a FY 2005 baseline (Executive Order 13423,13514)

Increase annual alternative fuel use 10% each year through FY 2015 compared to a FY 2005 baseline (Energy Independence and Security Act of 2007)

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Overview of Federal Fleet Requirements – Petroleum Reduction Goal

Fiscal Year

E.O. 13423

EISA Sec. 142 E.O. 13514 Overall Requirement

2005 Baseline2006 2% 2%2007 4% 4%2008 6% 6%2009 8% 8%2010 10% 10% 10%2011 12% 12% 12%2012 14% 14% 14%2013 16% 16% 16%2014 18% 18% 18%2015 20% 20% 20% 20%2016 22% 22%2017 24% 24%2018 26% 26%2019 28% 28%2020 30% 30%

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Overview of Federal Fleet Requirements – AF goal

Fiscal Year E.O. 13423 EISA Section 142 Overall Requirement2005 Baseline

2006 10% 10%

2007 21% 21%

2008 33.1% 33.1%

2009 46.4% 46.4%

2010 61.1% 61.1%

2011 77.2% 77.2%

2012 94.9% 94.9%

2013 114.4% 114.4%

2014 135.8% 135.8%

2015 159.4% 10% 159.4%21

Results of the DOI Fleet Initiative DOI reduced its fleet by 9 percent since FY

2005 37,155 in FY 2005 vs. 33,495 in FY 2014

DOI increased its fleet of AFVs by 20 percent since FY 2005 1,362 in FY 2005 vs. 10,354 in FY 2014

DOI reduced its petroleum consumption by 18 percent relative to the FY 2005 baseline

DOI increased its alternative fuel consumption by more than the 95 percent relative to the FY 2005 baseline

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Meeting Federal Fleet Requirements

How did DOI reduce its fleet and increase its number of AFVs? Renewed DOI emphasis on Fleet

management Program Senior-level support Establishment of DOI internal goals to

meet Federal fleet mandates Developed DOI and Bureau-level fleet

management plans to address emerging fleet related issues 23

Meeting Federal Fleet Requirements

How did DOI reduce its fleet and increase its number of AFVs? Implemented a DOI Fleet

management information system (Financial and Business Management System) to assist with data analysis

Work to right-size the fleet Mandate that all acquisitions are the

smallest, most fuel-efficient vehicle, which will meet the DOI mission

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What In Store for the Future? Integration with the Financial and

Business Management System (FBMS) Increase use of FBMS as an analytical tool

Increased data quality from Charge/Fleet Card Automate processes and procedures

Vehicle pooling/Co-location Consolidations (w/ GSA and internally)

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What In Store for the Future? Vehicle Allocation Methodology

Process Use the tool to decrease the number of

vehicles in the Fleet Achieve the optimal fleet level through

VAM analysis Use of telematics New Energy Mandates Electric Vehicles and Hybrids AFV Requirements DOI use of on-site refueling stations to

increase the use of alternative fuels26

Questions/Discussion

Contact Information:

Willie Davis – Agency Fleet ManagerUS Department of the Interior202-513-7541willie_davis@ios.doi.gov

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