department of stores and purchasing. quick reference sheet clerks and secretaries will each receive...
TRANSCRIPT
DEPARTMENT OF STORES AND PURCHASING
QUICK REFERENCE SHEET
Clerks and Secretaries will each receive the following card in the district mail tomorrow.
PURCHASING HOME PAGE
CLICK HERE TO ACCESS
THIS PRESENTATION
CLICK HERE TO ACCESS
THIS PRESENTATION
CHECK HERE FOR UPDATES
CHECK HERE FOR UPDATES
CLICK HERE TO
REGISTER FOR
TRAINING ON 8/14
CLICK HERE TO
REGISTER FOR
TRAINING ON 8/14
PURCHASING PROCEDURES
FREQUENTLY USED STANDING PURCHASE ORDERS (WALKTHROUGHS)
MOST FREQUENTLY USED VENDORS
2012 - 2013
PROCEDURES WHEN ENTERING ELECTRONIC REQUISITIONS
ONLINE ORDERING INFORMATION
BASIC INFOBASIC INFO
RETURNSRETURNS
AUTHORIZATIONS
AUTHORIZATIONS
VENDOR INFOVENDOR INFO
AUTHORIZATION FORMS• Authorization forms are
only needed for new employees.
• If you have changed sites, email Susan Hanson and Susan Spainhoward with your new site, fax, and phone numbers.
STINSON’S ONLINE ORDERINGHOME PAGE
CLICK HERE
STINSON’S LOGIN AREA
ENTER USER INFO HERE
ENTER USER INFO HERE
STINSON’S USER LANDING PAGE
Check budget information before placing an order. Check KEA to ensure a PO has
been assigned to your requisition. If there is no budget set, do not proceed.
Check budget information before placing an order. Check KEA to ensure a PO has
been assigned to your requisition. If there is no budget set, do not proceed.
SOUTHWEST SCHOOL SUPPLYHOME PAGE
CLICK HERE
SOUTHWEST SCHOOL SUPPLYONLINE ORDERING PAGE
CLICK “GO”
CLICK “GO”
SOUTHWEST SCHOOL SUPPLYLOGIN AREA
YOU MAY ORDER FROM THESE VENDORS USING SCHOOL SPECIALTY’S ONLINE ORDERING SYSTEM
SUBMITTING SCHOOL SPECIALTY ONLINE ORDERS TO PURCHASING
1. Build your order on the online ordering system
2. Submit your order electronically
3. Print out your entire online order
4. Create a “confirming online order” requisition for the total amount of the order and ensure you reference the order number
5. Attach the print out of the order to the requisition and submit to Purchasing
OFFICE DEPOT CHECK OUT PROCEDURE
CLICK HERE
CLICK HERE
Click “PUT THIS ORDER ON HOLD” to submit your order for approval. Click “PUT THIS ORDER ON HOLD” to submit your order for approval.
NEW VENDOR FOR INK & TONER
Use this link to access Laser Link’s online ordering system
LASER LINK INTERNATIONAL
Laser Link Itlhttp://alf.ephrontech.com/laserlink/
Enter district email address and laser link password###laserlink
LASER LINK1. Log in to Laser Link to place your
order2. Create a requisition before placing
online order.3. Enter requisition number when
prompted4. Print a copy of your order and
attach to requisition5. On line two of your requisition
enter your order number, cost, and send electronically to Purchasing along with the hardcopies.
6. When order is received, sign your packing slips and send to Purchasing.
HOME PAGE FOR ORDERS
Enter product
number
SEARCH RESULTS
Manually enter quantity needed
Click to add to
cart
SHOPPING CART
Change
quantities
Delete items
Click to add to
checkout
ORDER – STEP 1
Click to
continue
ORDER – STEP 2
You must enter the requisition number before
proceeding.
Click to
continue
ORDER – STEP 3
Review order information
before confirming
ORDER CONFIRMED – STEP 4
Once your order is confirmed you will be
given an order number for your records
Click “My Account”
ORDER - STEP 5
Click “View” on your
order number
ORDER – STEP 6PRINT THIS PAGE AND ATTACH TO REQUISITION
LOG OUT AFTER ORDER HAS BEEN PRINTED
SHORTCUT TO BID AWARD
CLICK TO ACCESS PRICING INFORMATION
PACKING SLIPS• Sign and return all packing
slips when received• If no packing slip:
– Make a copy of the blue or print a copy of the online order
– Circle the items received, sign the copy, and send to purchasing
– Send an email to Jana stating order number, items received, or items missing.
ALBERTSONS WALKTHROUGHS
BEFORE YOU SHOP
1. Create a requisition2. Visit purchasing to
approve requisition3. Pick up Albertsons’
card at Purchasing with access code
AFTER YOU SHOP
1. Return the Albertsons’ card to purchasing within 1 day after shopping.
2. Submit the original requisition and receipt from your trip to Purchasing. HAPPY PURCHASING
DEPARTMENT
The first year of this process was a huge success. Returning these cards is very important because when they’re lost we must call Albertsons to change the pin number and notify everyone who has a card out.
WAREHOUSE SERVICES
Updated store stock catalog
will be available
tomorrow (8/7)
Updated store stock catalog
will be available
tomorrow (8/7)
PARENT GUIDES
• Store stock orders for additional Parent Guides may be placed after the first week of school.– 300274 (English)– 300275 (Spanish)
DUPLICATING SERVICES
PRODUCTS AVAILABLE
• Yearbooks• Banners• Posters• Spiral Binding• Comb Binding• Wrap Around covers• Business Cards• Please contact
Duplicating for pricing.
PRODUCT PRICING
Calendars and Yearbooks •Pricing is per sheet/page as follows:•Color –
– One Sided – 9 cents– Two Sided – 14 cents
•Black & White – 3 cents (one sided or two sided)•Binding can be coiled or wrap around
Banners (Vinyl with Grommets)•42” x 65”
– Color - $64.35– Black & White - $16.32
•42” x 32”– Color - $31.68– Black & White - $8.03
POSTERS•42” x 65”
– Color - $60.89– Black & White - $12.86
•42” x 32”– Color - $29.98– Black & White - $6.33
•36” x 46”– Color - $37.26– Black & White - $8.13
•36” x 27-1/2”– Color - $22.28– Black & White - $4.86
•24” x 18”– Color - $9.73– Black & White - $2.13A
CALENDARSSPIRAL BINDINGSPIRAL BINDING
$1.82 EACH*
*EXACT PRICE DETERMINED BY NUMBER OF SHEETS
QUIZ
• Where can you find the link for Laser Link?• When creating a requisition, what line do you
start entering product information on and how do specify if the item is taxable?
• What happens when an Albertsons card is lost or not returned?
• What three items can be substituted for a packing slip?
PURCHASING AWARDS
To secretaries of the 2012 school yearElementary:
Virginia Harshman
Junior HighDebra Blankenship