Department of Social Welfare and Development

PROTECTIVE SERVICES BUREAU

Guidelines in the Implementation of Protective Services for the Grassroots Participatory Budget Process (GPBP)

RationaleAll projects to be identified for the

GPB must contribute to the priorities of the national government such as provision of basic social services and attainment of the MDG including poverty reduction; hunger mitigation and elimination; job generation and inclusive local economic development and climate change adaptation/mitigation and disaster preparedness.

Description

Protective Services are set of programs and services designed to prevent abuse and exploitation among children, youth, women, person with disability and senior citizen or to provide treatment and rehabilitation to victims and survivors of abuse and exploitation.

Description

Protective services are provided both in the community and residential care facilities. Community based services are preventive, rehabilitative and developmental programs and initiatives that mobilize/utilize the family and community to respond to a problem, need, issue or concern of children, youth, women, person with disabilities, older persons and families who are in need and are at-risk.

PSUCOMMUNITY LEARNING CENTERSHELTER ASSISTANCESTRENGTHENING THE PWDSSPSFWOMEN AND CHILDREN IN ESP.

DIFFICULT CIRCUMTANCESCORE SHELTER

GPB APPROVED PROJECTS INFRASTRUCTURE PROJECTS

- Construction or repair of day care centers- Construction of Bahay Pag-asa for CICL

- Construction of women crisis center (with designated rooms for each cases of women and girl-child abuses)

- Construction of evacuation centers - Establishment of Regional Sheltered

Workshop and Area Vocational Rehabilitation Center

CAPABILITY BUILDING PROJECTS

Continuous capacity building of day care workers and SNP workers

Provision of ECCD learning materials for DCCs and Supervised Neighborhood Playgroups

Capability-building of social workers along management of different cases

MODALITIES – IMPLEMENTING UNITSLGU NGO /PO/CSOCOMMUNITY/BARANGAYDSWD

IMPLEMENTING PROCEDURES

A. LOCAL GOVERNMENT UNIT

QUALIFICATION◦SEAL OF GOOD HOUSEKEEPING◦NO UNLIQUIDATED CASH ADVANCE◦PUBLIC FINANCIAL MANAGEMENT

(PFM) IMPROVEMENT PLAN as determined by DBM

◦TECHNICAL CAPABILITY

Implementing Procedures

a. Validation of Projects

The DSWD Field Offices shall validate the programs/projects proposed by the LGUs in their Local Poverty Reduction Action Plan (LPRAP)

LGUs which are eligible to implement GPB projects must submit the following documents as basis for fund release base on the JMC:

Project Proposal Work and Financial Plan Terms of Reference Detailed estimates Deed of donation or certificate of land

availability for infrastructure projects

Implementing Procedures - LGU

b. MOA Signing

A Memorandum of Agreement (MOA), shall be executed by the FO with the LGUs to define the roles and responsibilities of each party and the procedures in the implementation of the program.

DSWD-LGU MOAAssignment of focal person/staff

to implement the projectsRegularly monitor the

project/conduct regular meeting LPRAT

Submit liquidation reports to include pictures/cert. of project completion

DSWD-LGU MOASubmission of work program

/schedules for implementationSubmit regular reports/updates in

the implementationOpening of a separate trust fund

account for the GPB projectProvision of local counterpart, if

possible

NGO/PO/CSO AS IMPLEMENTING UNITThe region should select the NGO

following the guidelines on the transfer of funds to NGOs.

Submission of documents◦Project proposal –( basing on the

previously submitted PP by LGU)◦Partnership agreement with LGU-

Land availability Detailed estimates Work program Terms of reference

DSWD- NGO/PO/CSO MOAMOA SIGNING (TRIPARTITE)

◦DSWD FIELD OFFICE◦NGO/PO/CSO◦LGU

Content◦Identification of focal person/staff

who will implement the project in coordination with the LGU-MSWDO

◦Conduct of social preparation

DSWD-NGO/PO/CSO MOASubmission of work program

/schedules for implementationSubmit regular reports/updates in

the implementationOpening of a separate trust fund

account for the BUB project

ACTIVITIESREGIONAL ORIENTATION

◦NGO STAFF◦ LPRAT◦Regional Orientation by the DSWD

will be participated by RPRA TIMPLEMENTATIONMONITORING BY LGU/DSWDEVALUATION

ROLE OF LGUs/NGO/PO/CSO.

NGO/PO/CSO◦Social preparation with the MSWDO◦Engage the beneficiaries◦Submit regular reports◦Allow TA from LPRAT◦Member of MAT /MAT PLAN ALIGNED

WITH LPRAPLGU

◦ORGANIZATION/UTILIZATION OF MAT

FUND TRANSFERFUND SHALL BE TRANSFERRED

FROM CO TO FOFO TO NGO/PO/CSOOPENING OF A SEPARATE

ACCOUNT FOR THE PROJECTTRANSFER OF FUNDS BY

TRANCHES◦70%◦30%

COMMUNITY/BARANGAY AS IMPLEMENTING AGENCYCommunities with no prior

experience in implementing projects through a CDD approach may still be eligible to implement BUB projects provided that technical assistance is provided by DSWD and the city/municipal LGU

Follow CDD guidelines

c. Fund Transfer The DSWD-C.O. shall transfer the

funds in accordance to the cash program, to DSWD Field Offices in accordance with the COA Circular Number 94-013 dated December 13, 1994. es.

FUND MANAGEMENT

Institutional Arrangement

1. The Protective Services Bureau shall:

Download the funds to the Field Offices

Provide technical assistance to the Field Offices in the implementation of the service

Monitor the implementation of the BUB projects

Institutional Arrangement

1. The Protective Services Bureau shall:

Ensure that the status report in the implementation of GPB projects i.e. budget utilization, physical targets and accomplishments are integrated in the existing monitoring and evaluation system of the agency.

Provide regular report to the PRPB

Institutional Arrangement

2. The DSWD Field Office shall:

Enter into a Memorandum of Agreement with the concerned LGUs or NGOs /POs,CSOs/Barangay

Download the funds to the concerned LGUs or NGOs. CSOs/Barangay

Provide technical assistance to the LGUs orNGOs/POs CSOs/Barangay in the implementation of the BUB projects

Institutional Arrangement

2. The DSWD Field Office shall:

Be accountable to ensure that the LGUs or NGOs, CSOs/Barangay implementing the BUB projects shall submit regular accomplishment reports, subject to existing budgeting, accounting and auditing rules and regulations

Submit to the DSWD-CO audited liquidation report and properly documented accomplishment report

Institutional Arrangement

3. The Local Government Units shall:

 Oversee and supervise the

implementation of the GPB projects

Submit properly documented accomplishment and audited financial report to the DSWD-FOs

Reporting System

Reporting template developed by the GPB Technical Working Group shall be used.

The GPB focal person shall prepare the report and submit to the DSWD Field Office on a quarterly basis.

The DSWD Field Office shall prepare and submit quarterly report on the program implementation to the PSB for consolidation.

Monitoring and Evaluation

Post evaluation shall be conducted to determine the outcome of the program based on the set objectives.

DSWD AS IMPLEMENTING AGENCYVALIDATION OF LGU PROJECTSMOA with LGU spelling out LGUs

role◦SUBMISSION OF DOCUMENTS by the

LGU◦FORMULATION OF WORK

PROGRAM/WORK SCHEDULES WITH LGUs

DSWDINFRASTRUCTURE PROJECTS

◦Conduct bidding for infrastructure projects

Payment of the submitted project proposal to the contractor

Monitor building construction in coordination with the LGU

CAPABILITY BUILDING PROJECTS◦Identification of participants in

coordination with the LGUs◦Conduct of capability building projects