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OPERATIONS MANUAL MINES AND GROSCIENCES BUREAU - 5

Regional Office No. V DENR Annex Building, Regional Government Center, Rawis, Legazpi City

Telefax No. (052)482-1056 Tel No. (052) 482-1156/480-1084

Email Address: [email protected]/[email protected]

Website: www.region5.mgb.gov.ph

Department of Environment and Natural Resources

mailto:[email protected]/[email protected]


Regional Office No. V DENR Annex Building, Regional Government Center, Rawis, Legazpi City

Telefax No. (052)482-1056 Tel No. (052) 482-1156/480-1084

Email Address: [email protected]/[email protected]

Website: www.region5.mgb.gov.ph

MINES AND GEOSCIENCES BUREAU RO5

mailto:[email protected]/[email protected]


1. INTRODUCTION

Executive Order No. 366 dated 04 October 2004 ushered in the strategic review of the operations and

organizations of the Executive Branch and the rationalization of its agencies and their functions.

The Department of Budget and Management approved on May 2, 2013 the organizational structure and

staffing pattern of the Mines of Geosciences Bureau as part of its Rationalization Plan pursuant to

Executive No. 366. From then on, administrative issuances from the DBM, CSC and the DENR were

served to guide in the organizational and functional transition and to effect mandated changes.

Coming out of this Operations Manual of the Mines and Geosciences Bureau-Regional Office No. V is

timely in the wake of current waves of filling-up of vacant positions to complete the staffing pattern as

approved in the Rationalization Plan.

Beneficiaries of this Manual are the batches of newly hired appointees, the mining clientele, and the

public in general, in terms of awareness in the way the public must be served well.

Keeping at pace with the increasing demands for excellent service and the developments in this field,

this Operations Manual endeavors to incorporate and highlight the current organizational structure and

responsibilities, control and supervision, and the operating procedures specifically at the frontline

services.

We intend to regularly update this Manual as the need arises, and may incorporate certain areas that

may have been inadvertently missed, in order to sustain its relevance and value.

`


2. DEFINITION OF TERMS/ACRONYMS

DEFINITION OF TERMS

Act – refers to R.A. No. 7942 otherwise known as the “Philippine Mining Act of 1998.”

Annual Environmental Protection and Enhancement Program (AEPEP) – refers to a yearly

environmental management work plan based on the approved environmental protection and

enhancement strategy.

Contract Area – the land or body of water delineated under a mineral Agreement or FTAA subject to

the relinquishment obligations of the Contractor and properly defined by longitude and latitude.

Contractor – a Qualified Person acting alone or in consortium who is a party to a Mineral Agreement or

FTAA.

Department – means the Department of Environment and Natural Resources of the Republic of the

Philippines

Direct Mining Costs – refer to the expenditures and expenses directly incurred in all activities

preparatory to and in the actual extraction of the ore from the earth and transporting it to the mill plant

for mineral processing.

Director – means the Director of the Bureau

Engineering Geological and Geohazard Assessment (EGGA) - an undertaking pursuant to DENR

Administrative Order No. 2000-128 where, as an additional requirement to the ECC application,

proponents of subdivision development projects, housing projects and other land development and

infrastructure projects have to undertake an Engineering Geological and Geohazard Assessment.

Engineering Geological and Geohazard Assessment Report (EGGAR) – a report that is a product

of an independent geological mapping following recommendations of the MGB geologist in the

Geological Site Scoping Report and the checklist in the MGB Memorandum Circular No. 2000-33.

Environment - refers to the physical factors of the total surroundings of human beings, including the

land, water, atmosphere, climate, sound, odors, tastes, the biological factors of animals and plants and

the social factors of aesthetics.

Environmental Compliance Certificate (ECC) – refers to the documents issued by the Sectary or the

Regional Executive Director certifying that based on the representations of the proponent and the

preparers (the proponent’s technical staff or the competent professional group commissioned by the

proponent no prepare the EIS and other related documents), as reviewed and validated by the

Environmental Impact Assessment Review Committee (EIARC), the proposed project or undertaking

will not cause a significant negative environmental impact; that the proponent has complied with all the

requirement of the Environmental Impact Assessment System; and that the proponent is committed to

implement its approved Environmental Management Plan in the Environmental Impact Statement or

mitigation measures in the Initial Environmental Examination.


Environmental Protection and Enhancement Program (EPEP) – refers to the comprehensive and

strategic environmental management plan for the life of the mining project on which AEPEPs are based

and implemented to achieve the environmental management objectives, criteria and commitments

including protection and rehabilitation of the disturbed environment.

Environmental Work Program (EWP) – refers to the comprehensive and strategic environmental

management plan to achieve the environmental management objectives, criteria and commitments

including protection and rehabilitation of the disturbed environment during the exploration period.

Exploration – searching or prospecting for mineral resources by geological, geochemical and/or

geophysical surveys, remote sensing, test pitting, trenching, drilling, shaft sinking, tunne4ling or any

other means for the purpose of determining their existence, extent, quality and quantity and the

feasibility or mining them for profit.

Financial or Technical Assistance Agreement (FTAA) – a contract involving financial or technical

assistance for large-scale exploration, development and utilization of mineral resources.

Geohazard Identification Survey (GIS) – survey made in lieu of geological site scoping of subdivision

and housing projects to identify all possible geohazards that the area may be subject to pursuant to

MGB Memorandum Circular No. 2002-02-43 and Memorandum Order dated November 26, 2001

issued by the DENR Secretary to implement Executive Order No. 45.

Geohazard Identification Survey Report (GIR) – a report made by the MGB geologist for projects

situated in geologically stable areas with minimal chance of geohazard occurrence.

Geological Site Scoping (GSS) – consists of preliminary site geological inspection of the proposed

project area and is undertaken by a licensed government geologist of the DENR Mines and

Geosciences Bureau.

Geological Site Scoping Report (GSSR) – a report that is a product of the geological site scoping

which includes recommendations on the scope of work to be undertaken by the proponent in terms of

detailed engineering geological, structural geology and geohazard assessment and geotechnical

engineering tests.

Geological Verification and Review (GVR) – a product of the technical review and verification made

when a proponent submits an EGGAR made without prior geological site scoping.

Minerals – refer to all naturally occurring inorganic substances in solid, liquid, gas or any intermediate

state excluding energy materials such as coal, petroleum, natural gas, radioactive materials and

geothermal energy.

Mineral Agreement – means a contract between the Government Production Sharing Agreement, Co-

Production Agreement or Joint Venture Agreement.

Mineral Land – means any area where mineral resources, as herein defined, are found.

Mineral Processing – means the milling, beneficiation, leaching, smelting, cyanidation, calcination or

upgrading of ores, minerals, rocks, mill tailings, mine waste and/or other metallurgical by products or by

similar means to convert the same into marketable products.

Mineral Processing Permit – refers to the permit granted to a Qualified Person for mineral processing.


Mineral Products – materials derived from ores, minerals and/or rocks and prepared into a marketable

state by mineral processing.

Mineral Reservations - refer to areas established and proclaimed as such by the President upon the

recommendation of the Director through the Secretary, including g all submerged lands within the

contiguous zone and Exclusive Economic Zone.

Mineral Resources - any concentration of ores, minerals and/or rocks with proven or potential

economic value.

Mine Rehabilitation – the process used to repair the impacts of mining on the government.

Mine Waste - soil and/or rock materials from surface or underground mining operations with no present

economic value to the generator of the same.

Mining Area – a portion of the contract area identified by the Contractor as defined and delineated in a

Survey Plan duly approved by the Director/Regional Director concerned for purposes of development

and/or utilization, and sites for support facilities.

Mining Permits – include Exploration, Quarry, Sand and Gravel (Commercial, Industrial and

Exclusive), Gratuitous (Government or Private), Guano, Gemstone Gathering and Small-Scale Mining

Permits.

Mining Right – a right to explore, develop or utilize mineral resources.

Mining Application – any application for mining permit, Mineral Agreement or FTAA.

Ore – naturally occurring substance or material from which a mineral or an element can be mined

and/or processed for profit.

Ore Transport Permit (OTP) – refers to the permit that may be granted to a Contractor, accredited

dealer, retailer, processor and other Permit Holders to transport minerals/ mineral products.

Permittee – the holder of an Exploration Permit.

Permit Area – refers to area subject of mining permits.

Permit Holder – a holder of any mining permit or of Mineral Processing Permit issued under these

implementing rules and regulations except permits that authorize exploration activities only.

Quarrying – the process of extracting, removing and disposing quarry resources found on or

underneath the surface of public or private land.

Quarry Permit – the permit granted to a Qualified Person for the extraction and utilization of quarry

resources on public or private land.

Social Development and Management Program (SDMP)– refers to the five-year plan of the

Contractor/Permit Holder/Lessee authorized to conduct actual mining operations towards the sustained

improvement in the living standards of the host and neighboring communities by creating responsible,

self-reliant and resource-based communities capable of developing, implementing and managing

community development programs, projects, and activities in a manner consistent with the principle of

people empowerment.


ACRONYMS

AEPEP - Annual Environmental Protection and Enhancement Program

ASHP - Annual Safety and Health Program DENR - Department of Environment and Natural Resources ECC - Environmental Compliance Certificate EGGA - Engineering Geological and Geological Assessment EGGAR - Engineering Geological and Geological Assessment Report EWP - Environmental Work Program EPEP - Environmental Protection and Enhancement Program

FAD - Finance and Administrative Division FTAA - Financial or Technical Assistance Agreement

GD - Geosciences Division

GAR - Geohazard Assessment Report

GIR - Geohazard Identification Survey Report

GIS - Geological Identification Survey

GSS - Geological Site Scoping

GSSR - Geological Site Scoping Report

GVR - Geological Verification and Review

MGB - Mines and Geosciences Bureau

MMD - Mine Management Division

MSESDD - Mine Safety, Environment and Social Development Division

MOA - Memorandum of Agreement

NOSCA - Notice of Organization, Staffing and Compensation Action

OTP - Ore Transport Permit

ORD - Office of the Regional Director

QPQ - Quarry Permit Application

RA - Republic Act

RD - Regional Director

SDMP - Social Development and Management Program

SSMP - Small Scale Mining Permit


3. GENERAL INFORMATION ABOUT THE AGENCY AND THE SELECTED AREAS OF

OPERATION

THE MINES AND GEOSCIENCES BUREAU

ORGANIZATIONAL HISTORY

The Mines and Geo-Sciences Bureau dates back during the Spanish regime, known as the

“Inspeccion General de Minas” It took charge of the administration and disposition of minerals and mineral lands. The Office, however was abolished on July 1, 1886 but its functions and personnel were merged with General Directorate of Civil Administration.

During the American occupation, the General Directorate of Civil Administration became the

Mining Bureau by virtue of General Order No. 32 dated March 10, 1900. The administration of mining grants and claims instituted prior to April 11, 1899 was transferred by Republic Act. No. 916 from the Mining Bureau of Government Laboratories were fused under the name of Bureau of Science and the Mining Bureau became the Division of Geology and Mines.

By virtue of Memorandum Order No. 5 dated January 25, 1993, the Mineral Lands

Administration Division of the Bureau of Lands was fused with the Division of Geology and Mines of the Bureau of Science to form a special division known as the Division of Mineral Resources under the Department of Agriculture and Commerce. Said division was charged with the functions of carrying out the provisions of the Act of U.S. Congress of July 1, 1902 pertaining to mineral lands, governing the leasing and development of coal lands; Act No. 3077, as amended by Act No. 3852, governing the exploration, location and lease of petroleum and Act No. 2719 governing mineral oils and gas.

On September 19, 1934, by virtue of a General Administrative Order, the functions activities of

the Division of Mineral Resources together with its personnel, supplies, records and equipment were placed under the direct supervision and control of the Director of the Bureau of Science. The Name of the Division, however, was changed to Division of Mines.

With the effectivity of the Commonwealth Constitution which provided that mineral lands of the

public domain and minerals belong to the State and their disposition, administration, exploitation, development and utilization to be done only by a license, concession or lease, Commonwealth Act Nos. 136 and 137 were both enacted on November 7, 1936, the first was the Act creating the Bureau of Mines and the latter, the Mining Act, which provided for the conservation, disposition, and development of mineral lands and minerals.

The Bureau of Mines was reconstituted under the Department of Agriculture and Commerce by

virtue of Executive Order No. 1 dated January 30, 1942. It was made a Division of Mines under the Department of Agriculture and Natural Resources when the reorganization of the government under the puppet Philippine Republic was effected in 1944. When the Philippine Commonwealth was reestablished on February 27, 1945, the Bureau of Mines was reorganized on June 1 of the same year.


Since then, the Bureau of Mines had been under the direct supervision and control of the

Department of Agriculture and Natural Resources until it was transferred to the Department of Natural Resources pursuant to Presidential Decree No. 461 dated May 17, 1974. It was also on this date that the Mineral Resources Decree of 1974 (P.D. No. 463) was issued amending Commonwealth Act No. 137 and providing among others, for a modernized system of administration and disposition of mineral lands and to promote and encourage the development and exploitation of the mining industry. Said decree was revised by Presidential Decree Nos. 1385 and 1677.

On June 6, 1978, Presidential Decree No. 1281 was promulgated revising Commonwealth Act

No. 136 in order to further clothe the agency with adequate powers and make the Bureau of Mines a more potent and effective arm of the government in the administration and disposition of the country’s mineral resources. A year after, some sections of P.D. No. 1281 were amended by Presidential Decree No. 1654 and the bureau of mines was changed to bureau of Mines and Geosciences to make it more responsive to the multivaried functions invested under P.D. No. 1281.

Pursuant to Section 100 of Republic Act No. 7942, otherwise known as the Philippine Mining

Act of 1995 and DENR Administrative Order No. 96-40, series of 1996, the Revised Implementing Rules and Regulations of the said Act, and in line with the full operationalization of the Mines and Geosciences Bureau, the DENR issued Administrative Orders No. 97-07 and 97-11 dated March 11, 1997 and April 11, 1997, respectively, Authorizing the Director of Mines and Geosciences Bureau to operationalize the Interim Organizational Units and Providing for a Line Organization of the Mines and Geosciences Bureau and for Other Purposes. Said Organizational units shall be drawn from the existing workforce of the MGB and DENR Administrative Support staff which as contained in the Notice of Organization, Staffing and Compensation Action (NOSCA) with Serial No. 00098-03-068 dated March 26, 1998 approved by Department of Budget and Management, and was fully implemented by this office on October 1, 1998.

The Department of Environment and Natural Resources recently issued DAO No. 2015-06

dated April 29, 2015 , Providing for the Revised Organizational Structure and Functions of the Mines and Geosciences Bureau Pursuant to its Approved Rationalization Plan under Executive Order No. 366 dated 04 October 2004 in re: Directing a Strategic Review of the Operations and Organizations of the Executive Branch and Providing Options and Incentives for Employees Who May Be Affected by the Rationalization of the Functions and Agencies of the Executive Branch.

Under the approved Staffing Pattern and with the implementation of the new Notice of

Organization, Staffing and Compensation Action (NOSCA), the Mines and Geosciences Bureau-Regional Office No. V has been allocated with a total of fifty-four (54) itemized positions. Thirteen (13) old positions were classified as Co-terminus with the Incumbent (CTI) as an offshoot of the Rationalization.

The NOSCA with Serial No. 0002014-03-013 was issued effective not earlier that May 02, 2013

as approved by the Department of Budget and Management (DBM).


BRIEF PROFILE OF BICOL REGION

Bicol Region is traditionally a mining Region with its boom period during the 1930s to the 1960s. Mining companies with American and Japanese partnership extracted gold and iron. With changing management and financial difficulties due to metal price fluctuations, their mining operations stopped and only two medium scale gold mining projects were in operation in the late 1980s to mid 1990s.

Bicol Region is relatively high in mineral prospectivity. Deposits of gold, copper, iron, chromites, zinc and manganese occur while the nonmetallic minerals of limestone, marble, white clay, diatomite, perlite, pumice and silica abound. Because of this mineral potential coupled with the conducive investment environment brought about by the revitalization of the mining industry program of the government, an influx of local and foreign investors have been eyeing Bicol Region for possible development of mining projects.

MGB-V VISION

An Office composed of God- loving, highly motivated and responsive individuals committed to

the promotion and development of a community-supported mining industry that is socially responsible,

economically and environmentally sustainable, and dedicated to the pursuit of geo-scientific initiatives

towards the enhancement of the well-being of the Bicolanos.

The Mines and Geosciences Bureau (MGB) envisions to be an enabler of a mining industry

that is not only prosperous but also socially, economically and environmentally sustainable, with broad

community and political support while positively and progressively assisting in the government’s

programs on poverty alleviation and contributing to the general economic well-being of the nation. It

also aims to become the leading geosciences and geo-resources agency serving the public and nation

with scientific reliability.


MGB V- MISSION

The Mines and Geosciences Bureau, as steward of the country’s mineral resources, is

committed to the promotion of sustainable mineral resources development, aware of its contribution to

the national economic growth and countryside community development. It fully recognizes that the

development of a responsive policy framework in partnership with stakeholders to govern mineral

exploration, mining and investment decisions and an effective institutional structure, are fundamental

requisites for the sustainable utilization of the country’s mineral resources. It is adherent to the mineral

promotion of geological studies as an integral element of socio-economic development, environment

protection and human safety. Yet, it is sensitive to the known environmental impacts of mining and the

need for restoration and rehabilitation of mining-affected areas and the development and adoption of

environmental and geo-scientific technologies.

MGB-V MANDATE

The Mines and Geosciences Bureau is the primary government agency under the Department

of Environment and Natural Resources (DENR), responsible for the conservation, management,

development and proper use of the country’s mineral resources including those in reservations and

lands of public domain.

Towards this end, it is primarily responsible for the rational administration and disposition of

mineral lands and resources, development of mining, geological, metallurgical, chemical and related

technologies thru basic and applied researches, and inventory of mineral resources.


4. ORGANIZATION AND RESPONSIBILITIES

111

OFFICE OF THE REGIONAL DIRECTOR

MONITORING AND

TECHNICAL

SERVICES

SECTION

FINANCE AND

ADMINISTRATIVE

DIVISION

(FAD)

GEOSCIENCES

DIVISION

(GD)

MINE

MANAGEMENT

DIVISION

(MMD)

MINE SAFETY,

ENVIRONMENT

AND SOCIAL

DEVELOPMENT

DIVISION

(MSESDD)

FINANCE

SECTION

GENERAL AND

ECONOMIC

GEOLOGY

SECTION

MINE

ENVIRONMENTAL

MANAGEMENT

SECTION

MINING

TENEMENT

EVALUATION

SECTION

ADMINISTRATIVE

SECTION

HYDROGEOLOGY

AND

ENVIRONMENTAL

GEOLOGY

SECTION

MINE SAFETY

AND HEALTH

SECTION

GEOHAZARD AND

ENGINEERING

GEOLOGY

SECTION

SOCIAL

DEVELOPMENT

SECTION

MINERAL LANDS

SURVEY SECTION

LEGAL OFFICER

PLANNING OFFICER

INFORMATION OFFICER


OFFICE OF THE REGIONAL DIRECTOR (ORD)

The Office of the Regional Director (ORD) shall implement at the regional level the pertinent

laws, policies, rules and regulations and programs; exercise the management functions of planning,

organizing, directing and controlling; undertake Information, Education and Communication campaign;

and perform such other duties and functions as may be provided by law or delegated by the Director.

FINANCE AND ADMINISTRATIVE DIVISION (FAD)

The Finance and Administrative Division (FAD) shall provide general administrative services

pertaining to human and financial resources, and property and records management.

It is composed of the following sections:

Finance Section

Provides budgeting and accounting services

Administrative Section

Provides services on human resource, property and records management, including cashiering, and other general services.

GEOSCIENCES DIVISION (GD)

The Geosciences Division (GD) shall undertake land and marine geoscientific surveys

(including mineral exploration, geological mapping, geohazard assessment, groundwater resource

exploration and vulnerability assessment, and engineering geological and geo-environmental studies)

and provide geological laboratory and information services.

GEOLOGICAL

LABORATORY

SERVICES

SECTION



General and Economic Geology Section

Conducts geological mapping, and other specialized studies involving stratigraphy, structural geology and tectonics, and geomorphology, among others;

Conducts mineral exploration (including characterization and modeling of mineral deposits):

Undertakes the evaluation of proposed mineral reservation;

Conducts validation and inventory of mineral resource;

Assists in the evaluation of mining tenements in relation to mineral exploration;

Conducts Information, Education and Communication campaigns on geosciences (including geology, geohazard, rocks and mineral deposits, hydrogeology).

Hydrogeology and Environmental Geology Section

Conducts hydrogeological exploration and vulnerability assessment; and

Conducts geo-environmental studies (including assessment of possible solid waste disposal sites and studies on climate change and other environmental impacts).

Geohazard and Engineering Geology Section

Conducts geohazard and risk assessment (including hazard modeling, and engineering geological studies);

Conducts relocation/resettlement and evacuation site assessment in support to disaster risk reduction and management programs; and

Undertakes geological scoping and review of engineering geological and geohazard assessment reports.

Geological Laboratory Services Section

Provides services on geological laboratory analysis of minerals/ores, rocks, soil, sediments, fossils, water and other types of samples.

MINE SAFETY, ENVIRONMENT AND SOCIAL DEVELOPMENT DIVISION (MSESDD)

The Mine Safety, Environment and Social Development Division (MSESDD) shall conduct

the evaluation and monitoring of implementation of programs and investigate incidents/complaints on

mine safety and health, environmental management and social development.


Mine Environmental Management Section


Conducts initial evaluation/validation of environmental management programs;

Evaluates annual environmental management programs and small-scale mining environmental management plan;

Conducts monitoring of implementation of environmental management programs and compliance with other environmental requirements; and

Investigates incidents/complaints relating to environmental management and abandoned mines.

Mine Safety & Health Section

Evaluates mine safety and health programs and related permit applications;

Conducts monitoring of implementation of mine safety and health programs and compliance with other mine safety and health requirements; and

Investigates incidents/complaints relating to mine safety and health.

Social Development Section

Evaluates social development programs;

Conducts monitoring of implementation of social development programs and compliance with other social development requirements; and

Investigates incidents/complaints relating to the implementation of social development programs.

MINE MANAGEMENT DIVISION (MMD)

The Mine Management Division (MMD) shall undertake initial evaluation of mining and

mining- related applications, monitoring of the disposition and utilization of mineral lands and resources,

and survey of mineral lands.


Mining Tenement Evaluation Section

Undertakes initial evaluation of mining and mining-related applications:

Undertakes registration and maintains a registry of mining-related documents;

Investigates and assists in the resolution of conflicts/adverse claims/oppositions concerning mining tenements;

Evaluates the financial and economic components of proposed mining projects; and

Maintains the Regional Mineral Rights Management System.

Monitoring and Technical Services Section

Undertakes monitoring of the disposition and utilization of mineral lands and resources;

Validates mineral reserves of mining operations;

Undertakes mineral statistical analysis; and

Provides technical assistance to stakeholders.


Mineral Lands Survey Section

Undertakes evaluation of applications for survey order and survey returns, and survey plans in areas outside mineral reservations;

Undertakes initial evaluation of applications for survey order and survey returns, and survey plans in areas within mineral reservations;

Verifies mining tenement boundaries in connection with mining applications and in cases of conflicts/adverse claims/oppositions in areas outside mineral reservation;

Assists in the evaluation of mining applications in relation to mining tenement boundaries;

Manages the regional mining tenement control map; and

Evaluates the deputation of Geodetic Engineers.

5. OPERATIONAL CONTROL AND SUPERVISION

Section 100, Chapter XVIII of RA No. 7942 (The Philippine Mining Act of 1995) transformed the

Mines and Geosciences Bureau (MGB) from a staff bureau into a line bureau of the Department of

Environment and Natural Resources (DENR).

Pursuant to Executive Order No. 366 dated 04 October 2004 in re: Directing a Strategic Review

of the Operations and Organizations of the Executive Branch and Providing Options and Incentives for

Government Employees Who May Be Affected by the Rationalization of the Functions and Agencies of

the Executive Branch, and in compliance with the Rationalization Plan of the Mines and Geosciences

Bureau (MGB) as approved by the Department of Budget and Management (DBM) on 02 May 2013,

and the Department Administrative Order (DAO) No. 2015-06 dated April 29, 2015 in re: Providing for

the Revised Organizational Structure and Functions of the Mines and Geosciences Bureau (MGB)

Pursuant to its Approved Rationalization Plan, the MGB shall consist of a central office and fifteen (15)

regional offices, as well as district and other pertinent offices that may later be created.

The Director shall be the Chief Executive who has the prime authority and responsibility to

carry out the mandate and discharge the powers and functions of the MGB, under the supervision and

control of the Secretary of the Department and Natural Resources (DENR).

The Regional Director shall primarily carry out the mandate and discharge the powers and

functions of the MGB at the regional level, under the supervision and control of the Director.

Authorities vested to the MGB under the Philippine Mining Act of 1995 (RA No. 7942) are as

follows:

Have direct charge in the administration and disposition of mineral lands and mineral

resources;

Undertake geological, mining, metallurgical, chemical and other researchers, as well

as mineral exploration surveys;


Recommend to the Secretary the granting of mineral agreements to duly qualified

persons and monitor the compliance by the contractor of the terms and conditions of

the mineral agreements;

Confiscate surety, performance and guaranty bonds posted through an order to be

promulgated by the Director;

Deputize, when necessary, any member or unit of the Philippine National Police,

barangay, duly registered non-governmental organization (NGO) or any qualified

person to police all mining activities;

Grant an exploration permit to a qualified person;

Grant industrial sand and gravel permit to any qualified person covering an area of

more than five (5) hectares at any one time;

Recommend to the Secretary of DENR the transfer or assignment of exploration permit

to a qualified person;

Determine satisfactory environmental track record in consultation with the

Environmental Management Bureau, of an applicant of mineral agreement with the

government for the exploration, development and utilization of mineral resources;

Approve the hiring of foreign employees selected by the contractor, subject to the

provisions of CA No. 613 (Philippine Immigration Act of 1940), as amended, for

technical and specialized work requiring highly-specialized training or long experience

in exploration, development or utilization of mineral resources; and

Recommend to the DENR Secretary the members of the Panel of Arbitrators in the

DENR ROs who have exclusive and original jurisdiction to hear and decide on disputes

involving rights to mining areas, mineral agreements or permits, surface owners,

occupants and claimholders/concessionaires, and pending before the MGB and the

DENR.

The Director may delegate such authority and other powers and functions to the Regional

Director.

The Office of the Regional Director shall implement at the regional level the pertinent laws,

policies, rules and regulations and programs; exercise the management functions of planning,

organizing, directing and controlling; undertake Information, Education and Communication campaign;

and perform such other duties and functions as may be provided by law or delegated by the Director.

The Office shall have the following key personnel as head of corresponding division and

section in the organization assisting the Regional Director:

1. Chief Administrative Officer - Finance and Administrative Division


a. Accountant III - Finance Section

b. Administrative Officer V - Administrative Section

2. Chief Geologist - Geosciences Division

a. Supervising Geologist - General and Economic Geology Section

b. Supervising Geologist - Hydrogeology and Environmental Geology

Section

c. Supervising Geologist - Geohazard and Engineering Geology Section

d. Chemist IV - Geological Laboratory Services Section

3. Engineer V - Mine Management Division

a. Engineer IV - Mining Tenement Evaluation Section

b. Engineer IV - Monitoring and Technical Services Section

c. Engineer IV - Mineral Lands Survey Section

4. Chief Science Research Specialist - Mine Safety, Environment and Social

Development Division

a. Supervising Science Research Specialist - Mine Environmental

Management Section

b. Supervising Science Research Specialist - Mine Safety and Health

Section

c. Supervising Science Research Specialist - Social Development

Section

Other key personnel constituting the staff members at the Office of the Regional Director are

the Legal Officer (Attorney III), Planning Officer II, and Information Officer (Administrative

Officer IV).


6. OPERATING PROCEDURES

GEOSCIENCES DIVISION (GSD)

1. Name of Frontline Service: Request for Geohazard Identification Survey (GIS)

Who may avail of the service: LGU’s; Sub-division Developers

Fees: PhP 2,000.00/man/day but not less than

PhP 6,000.00

Documentary requirements 1. Written request

2. Site Development Plan

3. Topographic Map

4. Lot Plan

5. Site Grading Plan (Optional)

STEP APPLICANT/ CLIENT ACTIVITY DURATION

1 Submits written request for

Geohazard Identification

Survey including

documentary requirements

Receives, records and routes to the

Office of the Regional Director

5 minutes

2 Forwards request to the Geosciences

Division

5 minutes

3 Assesses/evaluates the necessary

action/reply for the request

10 minutes


Assigns technical staff of the

Geohazard Assessment Section and

sets schedule of field survey

5 minutes

5 Prepares Order of Payment for

approval of Chief, Geosciences

Division and Chief, Finance Section

20 minutes

6 Pays the required fees Issues Official Receipt 5 minutes

7 Undertakes Geohazard Identification

Survey (GIS)

2 working days

8 Prepares Geohazard Identification

Report (GIR) with maps and submit

draft GIR to the Chief, Geosciences

Division for editing

5 working days

9 Edits submitted GIR and returns

same to the geologist for re-drafting

1 hour

10 Re-drafts GIR and submits same to

the Chief, GEOSCIENCES DIVISION

for final editing and RD’s comments

3 hours

11 Edits re-drafted GIR 1 hour

12 Finalizes GIR and prepares letter

endorsement for RD’s signature

1 hour

13 Signs letter endorsement and

releases to the Records Unit

1 hour

2. Name of Frontline Service: Request for Geological Site Scoping (GSS)

Who may avail of the service: Land Developers, LGUs, NGAs, Building Contractors


PhP 6,000.00

Documentary requirements 1. Written request 2. Site Development Plan 3. Topographic Map 4. Location Map


1 Submits written request

Geological Site Scoping

including documentary

requirements



5 minutes

2 Forwards request to the

Geosciences Division

5 minutes


3 Evaluates submitted documents and

assigns geologist of the Geohazard

Assessment Section and sets

schedule of field survey

15 minutes


approval of Chief, Geosciences


20 minutes

5 Pays the required fees Issues Official Receipts 5 minutes

6 Performs Geological Site Scoping

(GSS)

2 working days

7 Prepares GSS Report with Maps

and submits to Chief, Geosciences

Division

6 working days

8 Edits GSSR and returns same for

re-drafting

1 hour

10 Submits re-drafted GSSR to the

Chief, Geosciences Division for

final editing and RD’s comments

3 hours

11 Edits re-drafted GSSR 1 hour

12 Finalizes GSSR and prepares letter

endorsement

1 hour

13 Signs letter endorsement and

releases to the Records Unit

1 hour

3. Name of Frontline Service: Request for Engineering Geological and Geohazard

Assessment (EGGA)

Who may avail of the service: Housing Developers, LGUs, NGAs, Building

Contractors


PhP 6,000.00

Documentary requirements 1. Written request

2. Site Development Plan

3. Topographic Map

4. Lot Map

STE

P APPLICANT/ CLIENT ACTIVITY DURATION

1 Submits request for

Engineering Geological and

Geohazard Assessment

(EGGA) including required



5 minutes


documents


Division

5 minutes


discusses with the client the scope of

EGGA to be done

15 minutes

4 Drafts EGGA MOA with work

program and budget estimate for

comments by the Regional Director

and the client LGU/NGA

2 hours

5 Edits draft MOA and returns to Chief,


1 hour

6 Finalizes draft MOA and prepares

letter endorsement

1 hour

7 Signs endorsement letter 1 hour

8 Releases MOA and letter

endorsement

10 minutes

9 Client review draft MOA and

submits comments to MGB for

finalization

Client dependent

10 Signs MOA Signs MOA 1 hour

11 Clients have MOA notarized

and return notarized copy to

MGB

Client dependent


approval by the Chief, Geosciences


20 minutes


14 Executes Engineering Geological and

Geohazard Assessment

3-5 days

Undertakes laboratory analysis of soil

samples

10 days

15 Prepares EGGA reports and maps

and submits to Chief, Geosciences

Division for editing

25 days

16 Edits reports and returns same for re-

drafting

1 hour

17 Re-drafts and submits edited EGGAR

for final editing and comments

1 day

18 Edits re-drafted EGGAR 1 hour

19 Finalizes EGGAR and prepares letter

endorsement

1 working day

20 Signs letter endorsement and release 1 hour


to the Records Unit

4. Name of Frontline Service: Request for Geological/Mineral Verification

Who may avail of the service: Small Scale Mining Permittee/Applicant, Large Scale

Mining Applicant/Mining Clients


PhP 6,000.00

Documentary requirements 1. Location Map

2. Letter Request


1 Submits request for Mineral

Verification including

required documents



5 minutes


Division

5 minutes


discusses scope of work to be done

with the clients

15 minutes


approval by the Chief, Geosciences


20 minutes


6 Executes Mineral Verification 2 to 5 days

7 Submits samples for analyses 1 day

8 Pays the cost of laboratory

analyses

Analyzes samples Laboratory dependent

9 Prepares Mineral Verification Report

and Map (MVR)and submits to Chief,


5 working days

10 Edits draft MVR and returns same for

re-drafting

1 hour

11 Re-drafts edited MVR and submits for

final editing and comments

5 hours

12 Final editing of MVR 1 hour


13 Finalizes MVR and prepares letter

endorsement for RD’s signature

1 hour

14 Signs letter endorsement and release

same to the Records Unit

1 hour

MINE SAFETY, ENVIROMENT AND SOCIAL DEVELOPMENT DIVISION (MSESSD)

1. Name of Frontline Service : Issuance of Permit to Install Mechanical

Equipment

Clients: Mining Companies

Fess: P 500.00 per plan Who may avail of the Service:

Mining Permitees

Requirements:

1. Duly Accomplished Application for Mechanical Equipment Installation (MGB) 2. Location Plan 3. General Layout Plan 4. Plan elevation (longitudinal & traverse) 5. Piping Plan in isometric drawing& detailed plans of foundation and support 6. Detailed construction and working plans of boilers and pressure vessels 7. Complete machinery list in tabulated form 8. Flow sheet if processing, manufacturing or assembly 9. Signature and seal of Professional Mechanical Engineer

STEP APPLICANT/CLIENT ACTIVITY DURATION

1 Submits written application Receives and records application and forwards documents to the ORD

5 minutes

2 Endorses application to the Chief, MSESDD

30 minutes


3 Reviews/assesses submitted documentary requirements, ensures its substantial compliance

1 day

4 Prepares Order of Payment 10 minutes

5 Pays required fee Issues Official Receipt 5 minutes

6 Evaluates application, processes Permit and prepares communication

2 days

7 Reviews and endorses Permit to the Regional Director

0.5 day

8 Reviews/signs permits 10 minutes

9 Receives permit Records/releases the Permit 15 minutes

2. Name of Frontline Service : Issuance of Permit to Install Electrical Equipment

Clients: Mining Companies

Fees: Requirements:

P500.00 per plan 1. Duly accomplished Application for Electrical Wiring

Installation (MGB Form No. 15-10) 2. Location Plan 3. Power Layout 4. Electrical Plans

a) Layout and schematic diagram for lightings and convenient outlet b) Schematic diagram for feeder and sub-feeder

c) Schematic for wiring diagram for lad center

5. Design computational design analysis 6. Schedule for load in tabulated form 7. Signature and seal of Professional Electrical

STEP

APPLICANT/CLIENT ACTIVITY DURATION

1 Submits written application Receives and records application and forwards documents to the ORD

5 minutes


30 minutes


3 Reviews/assesses submitted documentary requirements, ensures its substantial compliance

1 day


5 Pays Order of Payment Issues Official Receipt 5 minutes

6 Evaluates the completeness of the application

2 dayS

7 Reviews forwards Permit to the Office of the RD

1 day

8 Reviews/signs Permit 10 minutes

9 Receives Permit Record/releases the permit 5 minutes

3. Name of Front Line Service:

Issuance of Safety Engineer/Safety Inspector’s Permit

Clients: Mining Companies Fees:

Temporary Safety Inspector Permanent Safety Inspector Temporary Safety Engineer Permanent Safety Engineer

P 1,000.00 P 1,500.00 P 1,000.00 P 1,500.00

Requirements: 1. Duly filled accomplished form (MGB Form No. 15-3A;

2. Certified photocopy of college diploma or high school diploma, or pertinent credentials, as the case may be;

3. Certificate of employment (present and previous) signed under oath;

4. Latest photograph, 2” x 2”


PERSON IN CHARGE

1 Submits application Receives, records application and forwards to the ORD

5 minutes

2 Reviews, endorses application to the Chief, MSESDD

30 minutes

3 Receives and checks the compliance of procedural requirements

1 hour


5 Pays Order of Payment Issues Official Receipt 5 minutes


6 Evaluates, processes substantial compliance of the application; prepares permit and prepares communication

1 day

7 Reviews/endorses initialed permit to the RD

1 hour

8 Reviews/signs Permit and endorsement letter

10 minutes

9 Receives Permit Records/releases Permit 5 minutes


Processing of License to Possess Explosives

Clients:

Mining Companies

Fees:

Per Application Per Verification

P 1,000.00 P 2,000.00/per man/day with a minimum amount of P 6,000.00. The transportation and incidental expenses shall be borne by the applicant

Requirements: 1. PNP Form No. 6 2. PNP Provincial Commander Endorsement 3. Clearance from the Municipal Mayor, Chief of

Police, Municipal Judge and NBI 4. Mining Permit of the Area 5. Operating Agreement if the applicant is other than

the permittee 6. Drilling and Blasting scheme prepared by a licensed

mining engineer justifying the legitimate use of the explosives

7. Plan of the explosive magazines

8. Location map of the explosive magazines




5 minutes


30 minutes

3 Receives and checks the compliance of procedural requirements

1 hour


5 Pays the Order of Payment Issues Official Receipt 5 minutes

6 Evaluates, processes substantial compliance; Conducts verification of explosive magazines

5 days

7 Prepares report and letter endorsement to the PNP

1 day

8 Reviews and indorses letter to the ORD

10 minutes

9 Reviews/signs letter endorsement 10 minutes

10 Receives letter endorsement Records/releases the endorsement 5 minutes


Clients:

Processing of License to Purchase and Move Explosives Mining Companies

Fees: Per application P 1,000.00

Requirements: 1. Application letter; 2. PNP Form No. 6; 3. PNP Provincial Commander Endorsement; 4. Latest monthly explosive consumption report; 5. Copy of Purchaser’s License; 6. Drilling and blasting scheme prepared by a

licensed Mining Engineer justifying the legitimate use of the explosives;

7. Plan of the explosive magazines; 8. Location map of the explosive magazines; and 9. Operating Agreement if the applicant is other than

the Permit Holder/Permittee


PERSON IN CHARGE

1 Submits application Receives, records application and forwards to the Office of the ORD

5 minutes

2 Forwards application to the Chief, MSESDD

30 minutes

3 Receives and checks the compliance of procedural requirement

30 minutes




6 Evaluates/process substantial compliance of the application

1 day

7 Reviews and forward initialed permit to the ORD

10 minutes

8 Reviews/ approves / issues the permit; and signs the letter endorsement

10 minutes

9 Receives Permit Records / Releases permit 5 minutes

6. Name of Front Line Service: Processing of Blaster’s Foreman License

Clients:

Mining Company

Fees: Per Application P 500.00

Requirements: 1. PNP Form No. 6 2. PNP Provincial Commander Endorsement 3. Clearance from the Municipal Mayor, Chief of

Police, Municipal Judge and NBI 4. Copy of the Employer’s Purchaser’s License 5. Certification of Employment 6. Certification of a licensed mining engineer, re:

applicant’s qualifications and experience 7. Duly filled-up MGB Information Sheet

STEP

APPLICANT/CLIENT ACTIVITY DURATION

1 Submits application Receives, records application and forwards to the Office of the RD

5 minutes


30 minutes


1 hour



6 Undergoes written and practical examinations

Evaluates/process substantial compliance of the application;

1 day


conducts written and practical examinations; and prepares communication

7 Prepares letter endorsement to the PNP

1 day

8 Reviews and affixes initials to the letter endorsement to the ORD

10 minutes

9 Reviews and signs the letter endorsement

10 minutes

10 Receives endorsement Releases letter endorsement 5 minutes

7. Name of Front Line Service: Issuance of Permit to Operate Electrical and Mechanical Equipment

Clients:

Mining Companies

Fees: Per verification P 2,000.00/per man/day with a minimum amount of P 6,000.00. The transportation and incidental expenses shall be borne by the applicant.

Requirements: 1. Application letter 2. Copy of the permit to install issued by MGB 3. As built plans


1 Submits application Receives, records application and forwards to the Office of the RD

5 minutes

2 Forwards application to the Chief, MESD

30 minutes


1 hour



6 Evaluates/process substantial compliance of the application;

2 days

7 Conducts verification of installations and prepares recommendations and

7 days


permit

8 Reviews and affixes initials to the letter endorsement to the ORD

4 hours

9 Reviews and signs the letter endorsement

10 hours

10 Records / Releases permit 5 minutes

\

8. Front Line Service: Issuance of 5-Year and Annual Social Development and Management Program (SDMP) Certificate

Clients:

Mining Permit Applicants

Requirements: 1. Application letter; 2. 5 – Year SDMP 3. SDMP Monitoring and Evaluation Report 4. Financial Accomplishment Report

STEP APPLICANT/CLIENT ACTIVITY

DURATION


5 minutes


30 minutes


1 Hour

4 Evaluates and processes the compliance of procedural requirements

2 days

5 Reviews and affixes initial to Certificate

10 minutes

6 Signs the Certificate 10 minutes

7 Receives Certificate Records / releases the Certificate 5 minutes


MINE MANAGEMENT DIVISION (MMD)

1. Name of Frontline Service: Area Clearance For Small Scale Mining Permit/Quarry Permit Application (SSMP/QPA)

Clients: PMRB/Mining Applicants Fee: No Fee Who may avail of the Service: SSMPA/QPA applicants with pending applications at

ENRO-LGU Requirements:

1. Request for area clearance; 2. Three (3) sets of sketch map/survey plan signed by a deputized mines

geodetic engineer


1 Files request for area clearance

Accepts request for area clearance together with 3 copies of sketch map/survey plan and forwards documents to ORD;

5 minutes

2 RD indorses request to Chief, MMD for area clearance

5 minutes


3 Chief, MMD indorses documents to Chief, MLSS for plotting in the control map

5 minutes

4 MLSS receives the request for area status and clearance

5 minutes

5 OIC, MLSS acts initially to the request for area status and clearance

10 minutes

6 OIC,MLSS forwards the request to concerned personnel for computation of technical description

1 hour

7 Plots the requested area in the MAPINFO Program

4 hours

8 Projects the requested area in the control maps of MPSA/EP Contracts and Pemits and Mining Applications, Reservation Areas, Small Scale Mining Permits/Quarry Permits and Applications and No Go Zone Map

4 hours

9 Conducts research to determine the status of the conflicting areas, if subject area overlaps with other mining rights and applications

4 hours

10 Prepares draft of the Area Status and Clearance

1 hour

11 Reviews the draft of area status/clearance, then forwards to the Chief, MMD for comments

30 minutes

12 Chief, MMD reviews finally and put comments, if any

30 minutes

13 Returns to MLSS for finalization of the draft of the area status and clearance

10 minutes

14 Finalizes the Area Status and Clearance and OIC,MLSS affix initial

10 minutes

15 Forwards to Chief, MMD for initial 15 minutes

16 Forwards to ORD for signature 15 minutes

17 Releases area status/clearance 10 minutes

2. Name of Frontline Service: Processing Of Ore Transport Permit (OTP)

Clients: Mining Right Holders Fee: 2,000.00 (metallic) 1,000.00 (non-metallic) Who may avail of the Service: Mining Permittees, Mining Contractors, Mining Rights Holders,

Accredited Traders/Retailers


Requirements:

1. Letter request for application for OTP


1 Submits letter request for OTP

Receives and records request for OTP

15 minutes

2 Indorses application to the Chief MMD for verification

30 minutes

3 Prepares Order of Payment for application fee/field verification

30 minutes

4 Pays Verification Fee Issues Official receipt 30 minutes

5 Conducts field verification and issues report

2 days

6 Reviews and endorses OTP to the Regional Director

1 day

7 Accepts OTP Records and releases OTP 15 minutes

3. Name of Frontline Service: Complaints On Illegal Mining

Clients: Mining Clients and Concerned Complainant Fee: None Who may avail of the Service: Mining Clients and Concerned Complainant Requirements:

1. Letter complaint from client


1 Submits letter complaint from client

Receives and records complaint letter 5 minutes

2 Forwards complaint letter to ORD 10 minutes

3 Receives and record the complaint letter

5 minutes

4 Forwards to ORD for instruction 1 hour

5 Forwards to Chief, MMD for information and further instruction

10 minutes

6 Chief, MMD provides instruction to concerned personnel

1 hour

7 Concerned technical personnel investigates, submits report and prepare action letter

5 days


8 Submits to Chief, MMD for initial 1 hour

9 Forwards to ORD for information and further instruction

1 hour

10 Records to logbook of ORD then forward to Records

5 minutes

11 Releases the complaint to complainant

5 minutes

7 CONTROL OF RECORDS AND DOCUMENTS

Under the existing organizational set-up, a Records Officer (Administrative Officer III) under the

Administrative Section of the Finance and Administrative Division receives all incoming

correspondence, applications, communications, and miscellaneous documents from the general

clientele and the public.

Basically, as a matter of standard operating procedure, all the documents received are forwarded

directly to the Office of the Regional Director. The Regional Director acts on and refers each document

to the Division/Staff concerned which in turn may refer the subject matter to the concerned

Section/Unit/Focal Person/Project Officer for further appropriate action. All documents must be acted

upon within fifteen (15) days from receipt by the Office. Urgent matters and those considered that time

is of the essence and requiring immediate attention must be acted upon posthaste.

The Office adopts a document tracking slip, a tool for action monitoring and control that is Referral and

Action Form (Internal Routing Slip) attached to transmitted document. It contains a reference code, the

nature of document, document source and date, and the date of receipt by the Office. Personnel to

whom the document passed thru or who has handled the document for appropriate action must sign on

the tracking slip with corresponding remarks or action description, and the date the subject was acted

upon and released. Each reference code corresponds to the code listed on the logbook maintained by

records/clerical personnel.

The tracking system for the control of records and documents is currently undergoing automation with

the procurement of applicable software and professional services. Test run and users’ training is

forthcoming, hence, it is expected that automated tracking shall be set in place and operational before

the end of CY 2015.

Records storage and up-keeping is not centralized. Each division attends to its respective records,

particularly technical/administrative documents, for safekeeping. General records are in the custody of

the Records Officer.

As in the receipt of in-coming documents, the Records Officer releases official documents to the

general public. Official correspondence are BAR-coded as added security feature.


8 Appendices

Republic Act No. 7942 (The Philippine Mining Act of 1995)

DENR Administrative Order No. 2010-21 (Providing for a Consolidated DENR Administrative

Order for the Implementing Rules and Regulations of RA No. 7942, Otherwise Known as the

“Philippine Mining Act of 1995”)

Republic Act No. 7076 (People’s Small Scale Mining Act of 1991)

DENR Administrative Order No. 2015-03 (Revised Implementing Rules and Regulations of RA

No. 7076, Otherwise Known as the “People’s Small Scale Mining Act of 1991”)

DENR Administrative Order No. 2015-06 (Providing for the Revised Organizational Structure

and Functions of the Mines and Geosciences Bureau Pursuant to its Approved Rationalization

Plan)

Rationalization Plan of the Mines and Geosciences Bureau (MGB) Approved on May 02, 2013

by the Department of Budget and Management

Citizen’s Charter of the Mines and Geosciences Bureau – Regional Office No. V

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