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DEPARTMENT OF EDUCATION
LIMPOPO PROVINCE
VOTE NO. 3
ANNUAL
REPORT
2012/13
PR110/2013
ISBN: 978-0-621-41769-2
Annual Report for 2012/13
Vote 3: Department of Education. Limpopo Province
CONTENTS
Page 2
PART A: GENERAL INFORMATION
1. Department General Information
2. List of abbreviations/acronyms
3. STRATEGIC OVERVIEW
3.1. Vision
3.2. Mission
3.3. Values
3.4. Strategic outcome orientated goals
4. Legislative and other mandates
5. Organisational structure
6. Entities reporting to the MEC
7. Foreword by the MEC
8. Overview of the accounting officer
PART B: PERFORMANCE INFORMATION
1. Statement of responsibility for performance information
2. Predetermined objectives
3. Overview of departmental performance
3.1. Service Delivery Environment
3.2. Service Delivery Improvement Plan
3.3. Organisational environment
3.4. Key policy developments and legislative changes
4. Strategic outcome oriented goals
5. Performance information by programme
5.1. Programme 1: Administration
5.2. Programme 2: Public Ordinary schools
5.3 Programme 3: Independent schools
5.4 Programme 4: Public Special schools
5.5 Programme 5: Further Education & Training Colleges
5.6 Programme 6: Adult Education & Training
5.7 Programme 7: Early Childhood Development
5.8 Programme 8: Auxiliary Services
6. SUMMARY OF FINANCIAL INFORMATION
6.1. Departmental receipts
6.2. Programme Expenditure
6.3. Transfer payments, excluding public entities
6.4. Public Entities
6.5. Conditional grants and earmarked funds paid
6.6. Conditional grants and earmarked funds received
Annual Report for 2012/13
Vote 3: Department of Education. Limpopo Province
CONTENTS
Page 3
6.7. Donor Funds
6.8. Capital investment, maintenance and asset management plan
PART C: GOVERNANCE
1. Introduction
2. Risk management
3. Fraud and corruption
4. Minimising conflict of interest
5. Code of conduct
6. Health Safety and Environmental Issues
7. Internal Control Unit
8. Audit Committee Report
PART D: HUMAN RESOURCE MANAGEMENT
1. Legislation that govern HR Management
2. Introduction
3. Human Resource oversight statistics
3.1. Personnel related expenditure
3.2. Employment and Vacancies
3.3. Job Evaluation
3.4. Employment Changes
3.5. Employment Equity
3.6. Performance Rewards
3.7. Foreign Workers
3.8. Leave utilisation
3.9. HIV/AIDS & Health Promotion Programmes
3.10. Labour Relations
3.11. Skills development
3.12. Injury on duty
3.13. Utilisation of Consultants
PART E: FINANCIAL INFORMATION
1. Report of the Accounting Officer
2. Accounting Officer’s Statement of Responsibility
3. Report of the Auditor General
4. Annual Financial Statements
PART A: GENERAL INFORMATION
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PHYSICAL ADDRESS: Limpopo Department of Education
Corner 113 Biccard & 24 Excelsior Streets
Polokwane
POSTAL ADDRESS: Private Bag X9489
Polokwane
0700
TELEPHONE NUMBER/S: 015 290 7600 - /7630
FAX N0. 086 218 0560
WEBSITE ADDRESS : www.edu.limpopo.gov.za
PART A: GENERAL INFORMATION
Page 5
2. LIST OF ABBREVIATIONS/ACRONYMS
AGSA Auditor General of South Africa
BBBEE Broad Based Black Economic Empowerment
CFO Chief Financial Officer
MEC Member of Executive Council
HOD Head of Department
PFMA Public Finance Management Act
TR Treasury Regulations
MTEF Medium Term Expenditure Framework
SMME Small Medium and Micro Enterprises
SCM Supply Chain Management
EU European Union
SITA State Information Technology Agency
SDIP Service Delivery Improvement Plan
PART A: GENERAL INFORMATION
Page 6
3. STRATEGIC OVERVIEW.
3.1 VISION.
A catalyst for human development, providing innovative and inspiring quality life-long
education.
3.2 MISSION.
We will achieve the vision by:
• Delivering curriculum in an innovative, effective and efficient way.
• Maximizing accountability
• Fostering community participation and governance in education.
• Ensuring equitable and efficient allocation and utilization of resources
• Striving for a competent and motivated workforce
3.3 VALUES.
Limpopo Department of Education will always strive to demonstrate excellence,
respect and integrity towards its clientele. It will also promote professionalism,
commitment, accountability and innovation in its bid to realize its set objectives.
3.4 Strategic outcome orientated goals
The following are the goals of LDoE:
• Transformation of Educational Institutions into accessible, functional and quality
centres
• Promote access to education through independent schools.
• Transformation of special schools into accessible, functional and quality centres
• Contribute to the reduction of illiteracy in adult learners to enable them to access
further learning and employment opportunities.
• Building a firm foundation for further learning.
• Provision of auxiliary education services.
PART A: GENERAL INFORMATION
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4. LEGISLATIVE AND OTHER MANDATES
Constitution Act 108 of 1996
It is the supreme law of the land and obligations imposed by it must be fulfilled. Education must
be founded on values of human dignity, equality, human rights and freedoms, non-racialism and
non-sexism. Sec 28(2) endorses the paramount importance of the best interests of the child in
every matter concerning the child.
LEGISLATIVE AND OTHER MANDATES
Sec 29 (1) of the Constitution
of the RSA, 1996 guarantees
access to basic education
including Adult Basic
Education. Matters of quality
and standards are also
addressed in section 29.
Everything that we do in this
Department must be for the
achievement of this broad
vision and basic right.
• National Education Policy Act , 1996 (Act No.27 of 1996),
provides for the determination of national policy for
education
• South African Schools Act, 1996 (SASA):
SASA promotes access, quality and democratic
governance in school, compulsory education, two types of
schools and school funding norms for poverty reduction
and redress.
• Adult Basic Education and Training Act, 2000 (Act No. of
2000) which provides for the establishment ABET
centres, funding for ABET, governance and quality
assurance for the sector
• Education White Paper on ECD (2000) providing for
expansion of Grade R, improvement of quality, curricula
and teacher development for the sector
• Education White Paper 6 provides for inclusive education
to improve retention of all learners in the education
system
• Education White Paper on e-education (2004)to
transform learning and teaching through ICT
• Revised National Curriculum Statements which was
substituted by Curriculum Assessment and Policy
Statements (CAPS)
• General and Further Education and Training Quality
Assurance Act, 2001 (Act 58 of 2001) : Establishes
UMALUSI which provides quality assurance in general
and FET phases, issues exit certificates, controls norms
and standards of assessment
• South African Qualifications Authority Act (1995), and the
National Qualifications Framework Act (1995) (repealed
in 2008)
• Further Education and Training Colleges Act, 2006 (Act
No.16 of 2006): Provides for regulation of FET Colleges
sector in terms of governance, funding and quality
assurance
• National Student Financial Aid Scheme Act, 1999: Its
significance is linked to amendments of Education Laws
PART A: GENERAL INFORMATION
Page 8
LEGISLATIVE AND OTHER MANDATES
in 2007 where NASFAS was rolled out to learners at FET
Colleges
• Employment of Educators Act, 1998 : Regulates the
employment and conditions of service of educators
• South African Council of Educators Act, No. 31 of 2000.
To regulate the professional, moral and ethical
responsibilities of educators.
• Public Service Act, 1994: Provides for the organization
and administration of the public service.
• Employment Equity Act, 1998: Protects employees from
unfair discrimination and provides a criterion for
implementing affirmative action.
• Skills Development Act, 1998 : Aims to develop and
improve the skills of the country’s workforce
• Skills Development Levies Act, 1999: Prescribes how
employers should contribute to the National Skills Fund
• Labour Relations Act, 1995: Aims to advance economic
development, social justice, labour peace and democracy
in the workforce
• Basic Conditions of Employment Act, 1997: Regulates the
conditions of employment of the work force leave,
working hours, pay slips and terminations
Sec 29 read with Chapter 3 of
the Constitution on
cooperative governance
• National Education Policy Act, 1996 (Act No.27 of 1996)
Provides for the determination of national policy for
education (e.g. for curriculum, assessment, language,
admission of learners to institutions, etc), defines the
legislative and monitoring responsibilities of the Minister
of Education, establishes inter-governmental forums such
as CEM and HEDCOM, etc that must collaborate to
develop the education system.
• Public Finance Management Act, 1999 (Act No.1 of 1999
and Treasury Regulations of 2001 as amended
The PFMA provides for broad issues of financial
management and procurement of goods and services
within the Department in line with section 217 of the
Constitution which is operationalised in legislation such
as the Preferential Procurement Policy Framework Act.
PART A: GENERAL INFORMATION
Page 9
LEGISLATIVE AND OTHER MANDATES
Schedule 4 of the Constitution:
• Functional areas of
concurrent national and
provincial legislative
competence
• Education at all levels,
excluding tertiary education,
language
• Our Provincial Education statute, although not repealed, is
out-dated in as far as it was drafted before the
Constitution and SASA
• To continuously assess whether our plans would not be
better enriched by introducing new legislative products
best suited for local circumstances, e.g. enhancing rural
development in education, vulnerable children, etc.
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5. ORGANISATIONAL STRUCTURE, 2012/13
SGM Financial
Management, Infrastr. & Supply Chain: Man.
Mashaba KM
SGM Corporate Services
Molope MN (acting)
SGM Curriculum
Development: Dederen KO
GM: GET Kgomo IF
SGM Quality Assurance &
Education Planning: Makondo MC
SGM District Coordination
& Institutional Governance.
Mhlongo MT (acting)
GM: FET schools
Ralenala MF
GM: Prof. Aux. Services
Khanye CI
GM: Examinations. Mphahlele MW
GM: FET Colleges
Vacant
GM: District Coordination & Management
Maphwanya MT
GM: District Coordination
& Management [vacant]
GM: District Coordination
& Management [vacant]
GM: District Coordination
& Management [vacant]
GM: Developmental
Programmes: Mhlongo MT
Institutional Gov. Leadership
Programmes & Special Projects
Rasekgala MA
GM: Human Resource Management Service
Mabusela SM
CD: Information
Technology Services
Makwela KMJ (acting)
GM: Communication,
Transformation, IGR &
Donor Funding (vacant)
GM: Budget
Vacant
GM: Financial
Administration.
Maguga MS
GM Supply Chain
Management
Letshedi SD
GM: Physical Resources
(Vacant)
GM: Quality Assurance
Govender DA
GM: Education Planning
Sekole ME
MEC
Hon ND Masemola
HEAD OF DEPARTMENT Thamaga MJ
Senior Manager: office of the HOD Modipane CM
Senior Manager: Office of the MEC Vacant
GM: CPD
Matamba IP
CD: Human Resource Support Services.
Molope MN
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ENTITIES REPORTING TO THE MEC
None.
6. FOREWORD BY THE MEC .
The end of the
2012/13 financial
year, ushered in the
fourth financial year
after the fourth
democratic elections
in South Africa. It
must be remembered
that the fourth
democratic elections,
ushered in a new
electoral mandate
which defined the strategic objectives and
targets of Government for the period 2009
2014. An immediate product of 2009
electoral mandate, was the Medium Term
Strategic Framework (MTSF 2009
which guided the planning and resource
allocation across the three sphe
Government.
The five-year strategic planning process for
the Limpopo Department of Education
(LDoE) was guided by the foundational
principles of the MTSF, 2009 –
Therefore, the detailed Annual Performance
Plans developed and implement
the 2009 – 2012 MTEF period, were
designed to accomplish Government’s
objectives and priorities set for the MTEF
period.
To locate quality education provisioning at
the centre of the growth and development
for the people of Limpopo, the Department
set up the following strategic goals
• transformation of education
institution and public special schools
into accessible, functional and quality
centres of teaching and learning;
• facilitation and promotion of access to
education;
• redressing of illiteracy in adult
learners;
• building a firm foundation for further
learning;
• provision of educational services
including examinations as
Mme Dikeledi
Magadzi
FOREWORD BY THE MEC .
The end of the
2012/13 financial
year, ushered in the
fourth financial year
after the fourth
democratic elections
in South Africa. It
must be remembered
that the fourth
democratic elections,
ushered in a new
electoral mandate
strategic objectives and
targets of Government for the period 2009 –
2014. An immediate product of 2009
electoral mandate, was the Medium Term
Strategic Framework (MTSF 2009 – 2014),
which guided the planning and resource
allocation across the three spheres of
year strategic planning process for
the Limpopo Department of Education
(LDoE) was guided by the foundational
– 2014 period.
Therefore, the detailed Annual Performance
Plans developed and implemented during
2012 MTEF period, were
designed to accomplish Government’s
objectives and priorities set for the MTEF
To locate quality education provisioning at
the centre of the growth and development
for the people of Limpopo, the Department
set up the following strategic goals –
transformation of education
institution and public special schools
tional and quality
centres of teaching and learning;
facilitation and promotion of access to
redressing of illiteracy in adult
building a firm foundation for further
provision of educational services
including examinations as well as
mathematics, science and technology
programmes;
• encourage parents and communities
to take active part in education of
their children; and
• mobilise stakeholders and
partnerships.
The basis for the MTSF included lessons
from the Government’s 15
the Scenario Planning Process. More
importantly, the MTSF, 2009
introduced a new organisational
arrangement – the National Planning
Commission (NPC). The NPC used the
Reconstruction and Development Plan of
1994, the Constitution of th
South Africa, 1996 and the lessons of the
first fifteen years of democracy as bases for
the development of the National
Development Plan for South Africa, Vision
2030. The National Development Plan
(NDP) aims to eliminate poverty and reduce
inequality by 2030 through growing an
inclusive economy, building capabilities,
enhancing the capacity of the state, and
promoting leadership and partnerships
throughout society.
To eliminate poverty, it is imperative that
quality education provisioning b
for all children of Limpopo. Children must
be able to access quality education and
develop intellectually to enable them to
enjoy prosperous lives in future; thus
having the capacity and capability to break
the cycle of poverty in the families
the fact that Limpopo is mostly a rural
province, and therefore impoverished, it is
crucial that the Department should continue
to improve the quality of education in the
ordinary public schooling system, where
most of the province’s children atte
therefore important that future
Department’s strategic plans, priorities and
resource allocations must be based and
aptly reflect Government’s commitments
and priorities as articulated in the National
Development Plan, 2030.
Page 12
mathematics, science and technology
encourage parents and communities
to take active part in education of
their children; and
mobilise stakeholders and
The basis for the MTSF included lessons
from the Government’s 15-Year Review and
the Scenario Planning Process. More
importantly, the MTSF, 2009 – 2014
introduced a new organisational
the National Planning
Commission (NPC). The NPC used the
Reconstruction and Development Plan of
1994, the Constitution of the Republic of
South Africa, 1996 and the lessons of the
first fifteen years of democracy as bases for
the development of the National
Development Plan for South Africa, Vision
2030. The National Development Plan
(NDP) aims to eliminate poverty and reduce
inequality by 2030 through growing an
inclusive economy, building capabilities,
enhancing the capacity of the state, and
promoting leadership and partnerships
To eliminate poverty, it is imperative that
quality education provisioning be a reality
for all children of Limpopo. Children must
be able to access quality education and
develop intellectually to enable them to
enjoy prosperous lives in future; thus
having the capacity and capability to break
the cycle of poverty in the families. Given
the fact that Limpopo is mostly a rural
province, and therefore impoverished, it is
crucial that the Department should continue
to improve the quality of education in the
ordinary public schooling system, where
most of the province’s children attend. It is
therefore important that future
Department’s strategic plans, priorities and
resource allocations must be based and
aptly reflect Government’s commitments
and priorities as articulated in the National
Development Plan, 2030.
Page 13
With this background in mind, let us take
this opportunity to account on the
mandates that were entrusted on the
Limpopo Department of Education (LDoE)
during the 2012/13 financial year. In this
Annual Report for the 2012/13 financial
year, we are not only presented the LDoE’s
performance over the last financial year, but
we are also providing an appraisal to the
basic education stakeholders on the
progress of the LDoE in achieving stated
Strategic Goals and Objectives of the
Limpopo Provincial Government.
At the outset, it is important to state that
2012/13 marks the complete financial year
in which the Limpopo Department of
Education, like its four other sister
Departments, was placed under
administration in terms of section
100(1)(b) of the Constitution of the
Republic of South Africa, 1996. We will not
reflect on the reasons for the Cabinet’s
intervention , but it suffices to restate the
main foci of the intervention, which were to
stabilise and normalise the delivery of
quality education in all its material facets; to
address decisively the operational,
management, administrative, as well as the
systemic challenges facing the Department;
and to ensure that measures implemented
during the section 100(1)(b) intervention
itself, guaranteed the sustainable
provisioning of quality basic education after
the intervention. Some of the successes of
the section 100(1)(b) intervention included
but not limited to –
• the introduction of an innovative
system of procurement and delivery
of learning and teaching support
materials (LTSMs);
• the stabilisation and credibility of the
budgeting process;
• fully funding the compensation of
employees (CoE) budget;
• the improvement of the budget for
the per capita transfers to schools in
terms of the Norms and Standards;
customizing;
• the integration and customisation of
all education information
management systems (EMIS, SA-
SAMS and LURITS);
• the realignment of the organisational
structure of the Department, guided
by the organisational development
(OD) principles and the outcomes of
the Organisational Functionality
Assessment (OFS) conducted in
collaboration with the Department of
Public Service and Administration
(DPSA);
• the clean-up of the PERSAL
transversal system (in collaboration
with the DPSA), which resulted in the
abolition of more than 8 000
unfunded post;
• the physical headcount of learners
and educators to ensure credible and
reliable datasets for strategic
planning, credible budgeting, and
pointed provisioning;
• the permanent absorption of
temporary educators in substantive
vacant posts;
• the appointment of suitably qualified
educators in promotional posts
(principals, deputy principals and
subject heads of departments); and
appropriately filling of vacant Circuit
managers’ pots; and
• the appointment of a team of
technical experts to assist the
Department in addressing its
financial, supply chain, asset, contract
and document, as well as human
resource management challenges.
We have seen over the 2009 – 2012 period
a steady improvement in the performance
of the Grade 12 class in the National Senior
Certificate (NSC) examinations, from 48.9%
in 2009 to 66.9% in 2012. More gratifying
was the performance of the Grade 12 class
of 2012 which obtained a further 3.9% pass
rate during the 2013 supplementary NSC
examinations (the highest pass mark in the
country). This improved the overall
performance of the Province to 70.8% – the
highest pass rate ever achieved by the
Province since the emergence of our
democratic dispensation.
Page 14
More exhilarating was the quality of the
passes achieved by candidates from our
schools, especially our ordinary public
schools. The number of candidates who
obtained Bachelor passes had increased
from 12,946 in 2011 to 15,324 in 2012. The
icing of the cake was when the Minister of
Basic Education announced that the best
Grade 12 learner in the entire country, came
from Limpopo – a girl child from a Quintile
3 ordinary public schools in the Province.
The Grade 12 Class of 2012 in Limpopo also
obtained the top marks in the country in a
number of subjects, mathematics and
science in particular. Another telling
observation was that the top performer in
the 2012 NSC examination from all
independent schools in Limpopo, had a
performance comparable to that of a
candidate placed 27th in our ordinary public
schools. Such an outcome demystifies the
notion that our ordinary public schooling
system is inferior to its independent
schooling system. With the full
implementation of the Curriculum
Assessment and Policy Statement in all
Grades, it is envisaged that the performance
of learners through the system, particularly
in the National Senior Certificate
examinations, will show a steady
improvement.
The 2012 schools calendar year saw
another flawless administration and
management of the Annual National
Assessment (ANA) in Grade 1-6 and 9. ANA
benchmarks the effective implementation,
monitoring and evaluation of the National
Literacy and Numeracy Strategy in these
Grades. The performance of our Grade 1-6
and 9 can only improve, taking into
cognisance the seriousness with which the
executive and administrative management
considers the ANA itself.
Hon. DP Magadzi
MEC for Education Department
Date: 2013 August 29
Access and retention (GER)
Gender parity
NSSF
NSNP
Scholar transport
Basic functionality (infrastructure, water
and sanitation, LTSMs, electricity, etc.)
Teacher provisioning and qualifications
ECD, ABET, Inclusive education (special
schooling)
In conclusion, I wish to thank the
Honourable Minister of Basic Education for
her guidance and leadership. The efforts of
my predecessors cannot not go by
unnoticed – thank you Comrade MEC. Also
wish to thank all those who toiled very hard
to turn the Department around. We must
all strive to strengthen and enforce
compliance and accountability imperatives
in the Department. My special gratitude
goes to those who ensured a positive image
and results that have been produced by our
Grade 12 Class of 2012. In this respect, a
word of appreciation is directed at our
parent community, teacher community and
learner community for keeping those fires
burning throughout. All other role-players
and stakeholders are also acknowledged for
having been active partners throughout the
journey in 2012. Indeed, you all have made
education in Limpopo a societal matter.
For Team Education, the challenge for
delivering quality basic education still
remains a tall order, against which, the
Department dare not fail. We have turned
the corner; we must now put our “shoulders
to the wheel” as we hit the home straight.
Page 15
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7. OVERVIEW OF THE ACCOUNTING OFFICER.
The year 2012/13,
marks the full
financial year in
which the Limpopo
Department of
Education (LDoE)
was under
administration in
terms of section
100(1) (b) of the
Constitution of the
Republic of South
Africa, 1996. As
Accounting Officer and Head of Department
of the Limpopo Department of Education, we
wish to provide the following highlights
about the 2012/13 financial year.
Despite the fact that the Department had
financial challenges learning and teaching in
our schools continued. Thanks to all the
employees of the Department who made this
possible despite the challenges that existed
at the time. The Curriculum and Assessment
Policy Statement (CAPS) was implemented
in Grades 1, 2, 3, and 10. It became
imperative, therefore, that the CAPS-aligned
textbooks must be procured for the Grades
in which the CAPS were phased-in, that is,
Grades, 1, 2, 3, and 10 in order to comply
with the call by the State President of
ensuring the triple Ts, i.e., Teacher, Text and
Time are realised.
It must be stated upfront that the challenges
faced during the 2012 procurement and
delivery processes, are challenges the
Department does not wish to face again. The
procurement and delivery machinery must
be molded and capacitated in such a way
that early warning signs are identified much
earlier and remedies provided with the
shortest space of time.
The Provincial Treasury and Department of
Basic Education intervened meaningfully by:
Providing R510 million for the procurement
and delivery of LTSM for the 2013 school
calendar year;
� Providing R80
million to deliver a
Catch-up
programmes;
� Funding broad
physical headcount
of learners and
educators in the
province’s schools;
� PERSAL Clean Up;
� Increased funding
to improve the
Norms and
Standard transfers
to our schools; and
� Providing additional funding to
provide school furniture to our
schools.
All the above, are clear indications that
Government is serious about making
education its first priority.
The Department continued with the
absorption of Excess Educators in line with
the Resolution 1 of 2012. To date the
Department is left with less than 100 excess
educators in the system. In order to assist
schools to function effectively the
Department advertised and filled all
Principals, Deputy Principals and HOD posts
in Schools. This was strengthened further by
the advertisement of all vacant Circuit
Manager Posts. This will ensure continued
stability in our schools.
The commitment of the educators, officials in
Circuits, Districts and Head Office ensured
that the Department achieved 66, 9 % in
Matric Pass Rate which supported the MEC‘s
call to arrest the decline in the performance
of our schools.
Processes related to education infrastructure
planning and provisioning in the province
began late in 2012/13. However, it was
gratifying to note that more 65% of the
Education Infrastructure Grant was spent
and the rest committed at the end of the
2012/13 financial year. This was
accomplished with the assistance of
Mr. MJ Thamaga
Head of Department
Mr. MC Matthews
Administrator
Page 17
Implementing Agents appointed, including
CSIR and Mvula Trust for water and
sanitation projects; IDT and the Limpopo
Department of Public Works for construction
and rehabilitation of schools; as well as
LEDA (Limpopo Economic Development
Agency) for the cleaning of enviroloo toilets
in schools.
It is clear that the Department is beginning
to turn the corner, though it is not yet out of
the woods. If in 2012/13 the Department
could manage to accomplish the huge gains
outlined above, clearly with extra effort and
dedication, the Department will soon be out
of the woods.
We wish to thank our executive authorities,
both at the National and Provincial level, for
the leadership and guidance they provided.
Senior management and support staff, both
at the Department of Basic Education,
Limpopo Department of Education (Head
Office, Districts and Circuits) as well the
National and Provincial Treasuries, for the
variety of roles played in guiding and
shaping the Department.
We wish to thank all our social partners –
educators, parents and learners for their
perseverance. Finally, certainly not the least,
we wish to thank donor agencies and all our
partners (both in government, business and
civil society) for their support.
Thamaga MJ Matthew MC
Head of Department Administrator
PART B: PERFORMANCE INFORMATION
Page 18
1. STATEMENT OF RESPONSIBILITY FOR PERFORMANCE
INFORMATION.
The Accounting Officer is responsible for the preparation of the department’s
performance information and for the judgements made in this information.
The Accounting Officer is responsible for establishing, and implementing a
system of internal control designed to provide reasonable assurance as to the
integrity and reliability of performance information.
In my opinion, the performance information fairly reflects the performance
information of the department for the financial year ended 31 March 2013.
Thamaga MJ Matthews MC
Head of Department Accounting Officer
Date: 30 August 2013 Date: 30 August 2013
PART B: PERFORMANCE INFORMATION.
Page 19
2. AUDITOR GENERAL’S REPORT: PREDETERMINED OBJECTIVES
The AGSA currently performs the necessary audit procedures on the
performance information to provide reasonable assurance in the form of an audit
conclusion. The audit conclusion on the performance against predetermined
objectives is included in the report to management, with material findings being
reported under the Predetermined Objectives heading in the Report on other legal
and regulatory requirements section of the auditor’s report.
Refer to page XXXX of the Report of the Auditor General, published as Part E:
Financial Information.
PART B: PERFORMANCE INFORMATION.
Page 20
3. OVERVIEW OF DEPARTMENTAL PERFORMANCE
3.1. Service Delivery Environment
• Section 100(1)(b)
The Department of Education was one of the five departments that were put under
administration in terms of Section 100(1) (b) of the Constitution, and this state of affairs
continued even during the period under review. A Strategy to improve the situation of
the department, mostly on Financial Administration and Human Resource Management,
was implemented, which yielded overall positive results for the organisation.
• Funding Levels
Total budget of the Department amounted to R 22, 958 billion but with R 166, 695
million of that being for funding of unauthorised expenditure approved without funding.
This left the Department with R 22, 125 available for spending. Included in this amount
is R 650 million earmarked to supplement COE budget and R 177 million to compensate
for a higher than budgeted agreement at the bargaining council in salary increases. The
allocation of this budget per program and per economic classification is indicated in the
Annual Financial Statement under Appropriation Statement. However it can be said that
R 2, 444 billion was for conditional grants which left the Department with R 19, 680
billion to fund all its other operations. The budget was allocated as follows:
� Compensation of employees 83%
o (excluding conditional grants COE accounted for 92% of the total budget)
� Goods and Services 8%
� Transfers 4%
� Capital 5%
During budget adjustment period the Department received and additional R 510 million for
procurement of textbooks and stationery (LTSM) and R 75 million to assist with catch-up
program to for learners who might have been disadvantaged by the late delivery of
textbooks during the financial year.
Overall the Department’s budget for Goods and Services decreased by 64% (R 1, 584 billion)
from 2010/11. This was again caused by the project to ensure that COE was fully funded.
This movement in funds towards COE is reflected in the graph below which gives the budget
trend over the last 14 years. The graph indicates that it will only be in 2015/16 that the
budget for other items, excluding COE, will be at the same level as the 2010/11 budget (not
taking into account inflation rate)
PART B: PERFORMANCE INFORMATION.
Page 21
14 – Year budget trend
This has had a negative impact on most of the activities of the Department. The units that have
had the most decrease are HRD, which had a budget decrease of 63% and In-Schools Sports,
which had a budget decrease of 31%.
• Outputs from the Delivery Agreement
The department is tasked with the responsibility of championing delivery of Outcome 1:
Improved Quality of Basic Education. Associated with this Outcome are four critical
Outputs; namely,
(i) Improve the quality of teaching and learning: the department has managed
to capacitate and train 43,914 educators on CAPS, content and methodology,
with a view to improving their ability to lead and teach learners in schools for
better educational outcomes. Through Maths, Science & Technology Institute
(MASTEC), 234 educators were trained in subject areas such as Maths, Science,
Languages as well as Commercial Subjects.
(ii) Undertake regular assessment to track progress: through support by the
Department of Basic Education (DBE), the department is implementing Annual
National Assessment (ANA), as one way of implementing standardised
assessment for our learners in schools. The provincial department is setting
common question papers in targeted subjects, based on pace-setters, for
implementation at school level throughout all the districts. Districts are also
developing common papers for their schools in those subjects where the
province is not intervening in the form of common question papers.
-
5 000
10 000
15 000
20 000
25 000
COE
Other
PART B: PERFORMANCE INFORMATION.
Page 22
(iii) (iii) Improve Early Childhood Development (ECD): the department is
currently one of the provinces which is championing the call for overall
universalization of ECD in the country, with 2,330 schools offering Grade R, with
an enrolment of 116,205 82.4% of all learners entering Grade 1 having been
exposed to Grade R.
(iv) Ensure a credible, outcomes-based focused planning and accountability
system: the department had ensured that all its planning, monitoring and
evaluation initiatives were focused on the achievement of pre-determined goals
and objectives, both for the schooling sector as well as the support programmes.
To this end, monitoring and control mechanisms have been reviewed with the
aim of strengthening and supporting overall systemic assessment. Common
examinations for identified subjects are implemented from the provincial level,
whilst districts also set up their own common examinations at district level,
particularly in those areas not identified for standardisation at provincial level.
Information Technology:
One of the areas where the department has encountered challenges is in the area of
Information Technology and connectivity. Due to budgetary constraints during the 2012/13
financial year, very little was done to strengthen and support earlier initiatives in this area.
However, efforts will be expended to ensure that the necessary support is given in the new
financial year.
Disciplinary and dispute cases:
The department received a number of cases during the year under review relating to
instances of a disciplinary nature in respect of our staff, and progress has been
registered in resolving and finalising those cases. Of concern, though, is the fact that
there are still reported cases relating to the administration of corporal punishment by
some our educators in schools. The department does not only continue to remind its
employees of the policy on this matter, but it takes active steps to ensure corrective
action against those found guilty of such type of offence
3.2. Service Delivery Improvement Plan
Main services provided and standards.
The department has completed a service delivery improvement plan. The tables below
highlight the service delivery plan and the achievements to date. The SDIP is a three-year
document which was developed in 2012-2015. The SDIP was informed by the departmental
turnaround strategy
Main services provided and standards
PART B: PERFORMANCE INFORMATION.
Page 23
Main
services
Actual
customers
Potential
customers
Standard of
service
Actual
achievement
against
standards
Increase
number of
educators
training in
Maths, Science
and Technology
( MST) subjects
5 000 educators
(3 000 FET and 2
000 GET
In accordance
with the
outcomes of
the Action Plan
to 2014
10 194
educators were
trained on CAPS
Increase the
number of
learners who
by the end of
the year have
mastered the
minimum
mathematics
competencies
Grade 3 – 40%
Grade 6 - 45%
Grade 8 - 230
Grade 9 – 40%
In accordance
with the
outcomes of
the Action Plan
to 2014
Grade 3 =
34.4%
Grade 6 =
21.4%
Grade 8 = NA
Grade 9 = 40%
according to
countries ANA
Increase
number of
Grade 12
learners with
Bachelors, who
pass
Mathematics
and Physical
Science
Bachelors – 17
133
Mathematics –
22 740
Physical Science
- 20 440
In accordance
with the
outcomes of
the Action Plan
to 2014
Mathematics =
18 346
Physical
sciences = 18
566
Implement
Integrated
Quality
Management
Systems (
IQMS) and
Performance
Management
Development
Systems(PMDS)
80 schools
50 office-based
educators
Schools
according to
ELRC Collective
Agreement No.
8 of 2003
Office-based
educators
according to
ELRC Collective
Agreement No.
3 of 2002
92 schools and
34 clusters
were supported
in the third
quarter [231
schools and 89
clusters as at
the 3rd quarter].
Nine (09)
supervisors
were supported
in the third
PART B: PERFORMANCE INFORMATION.
Page 24
Main
services
Actual
customers
Potential
customers
Standard of
service
Actual
achievement
against
standards
quarter [39
supervisors as
at the 3rd
quarter]
To make food
delivered to
schools,
prepared and
fed to learners.
1,565 986
learners
Delivered food
to a total of 1
599 313
learners
Consultation arrangements with customers.
Type of
arrangement
Actual customers Potential Customers Actual Achievement
EXCO Public
Participation
Programme
Community
Members:
• SGBs
• RCL`s
• School
Principals
• Teacher Unions
• Municipalities
• Ward Councilors
• Ward
Committees
• Traditional
Councils
• SGBs
• RCL`s
• School
Principals
• Teacher Unions
• Municipalities
• Ward
Councilors
• Ward
Committees
• Traditional
Councils
• Opportunities were
created for customers to
voice out their concerns
on a face to face basis.
• The MEC on the other
hand had an opportunity
to hear their concerns
first hand and respond to
questions where
information on education
matters was needed.
Service delivery access strategy
Access Strategy Actual achievements
National School Nutrition Programme
The primary aim of the programme is to
ensure that learners do not stay the whole
day hungry. This encourages school
attendance and therefore opens doors to
learning.
• 1,585,630 learners benefited from the
programme.
• 310 SMMEs and 1 Cooperative were
awarded tenders for the supply of food
stuffs to the schools implementing NSNP.
PART B: PERFORMANCE INFORMATION.
Page 25
Access Strategy Actual achievements
Scholar Transport
Scholar transport is provided to learners
who walk for more than 5 km to the nearest
school. No learner should be excluded from
a public school because his/her parents
cannot afford to pay fees for transport to
school.
• 19631 learners benefited from the scholar
transport programme.
• 235 service providers were awarded
tenders to ferry learners to and from
schools as per policy. These service
providers thus benefited financially from
the access strategy.
Policy on school fee exemption
According to the policy, no learner should
be excluded from a public school because
his/her parents cannot afford school fees
• 1,600,105 learners benefited from the No
fee school policy.
EPWP
Transfer of skills to members of the
community
300 ECD Practitioners were trained on Child Care
Level 01 through EPWP.
Access to education services by members of
the community.
• Demarcation of District offices from 5 to 10. This
ensures that services that cannot be handled at the
134 Circuits can be accessed at the Districts which
have been brought closer to them through this
demarcation.
• Radio services:
• Signage at the Provincial offices to give directions
to different offices to save them time.
Service information tool
Types of information tool Actual achievements
N/A N/A
PART B: PERFORMANCE INFORMATION.
Page 26
Complaints mechanism
Complaints Mechanism Actual achievements
Presidential Hotline System A total of 217 cases were registered through Presidential
Hotline since 2009 and as at 31/03/2013
- 209 were resolved;
- 8 were outstanding .
The department is 96.31% as at 30 March 2013
Premier’s Hotline System A total of 111 cases were registered through Premier’s
Hotline since 2010 and as at 31/03/2013. By the end of
the financial year, 97% of the cases were resolved.
Internal disciplinary matters A total of 51 disciplinary cases were registered to the
Employment Relations and People Management Strategic
Business Unit:
- 36 cases were concluded
- 15 cases outstanding cases – NB we are working
on the outstanding cases
3.3. Organisational environment
The primary mandate and responsibility of LDoE is the preparation of the country and
province’s human resources capability and capacity in order to ensure that products of our
system are able to take up productive responsibilities in the society and economy. To this
end, the department has elevated its performance and rating, as can be witnessed from the
Class of 2012 Grade 12 matric pass rate. The province improved the Grade 12 pass rate from
63.90% in 2011 to 66.90% in 2012: a 3% overall performance improvement. The increase
was not just in quantities, but the quality of our passes has also improved; the number of
candidates who obtained Bachelors has gone up by a whopping 2,378, from 12,946 in 2011
to 15,324 in 2012. This is not an isolated case of improved performance in the department.
The department has also seen an improvement in learner performance from the cohort of
learners who sat for the last Annual National Assessment (ANA).
Whilst we have seen the improvements referred to above, the department has also come
across areas of under-performance in some service delivery areas in the department.
Although we have managed to ensure that the supply of stationery, as part of Learner and
Teacher Support Materials (LTSM), it is also acknowledge that we should acknowledge areas
of weaknesses and challenges. Our supply and delivery for textbooks to schools has been
characterised by volumes of criticism, to an extent that the department was taken to court on
allegations of non-delivery of textbooks. Another area of challenge has been delivery on
infrastructure, where we have not met the delivery dates according to plan. Another area of
key performance where the department needs to improve on is in respect of meeting the
audit requirements by our external auditors and oversight bodies. Project and Programme
managers have been directed to establish and maintain management and information
systems which will meet and satisfy audit requirements of our oversight stakeholders.
PART B: PERFORMANCE INFORMATION.
Page 27
With the collaboration and support of the Provincial Treasury, the Presidency and
Department of Basic Education, a project was initiated in the department, referred to as the
School Verification Project, which was aimed at confirming and verifying numbers of both
educators, learners as well as support staff in the development, across all our institutions, viz.
public ordinary schools, public special schools, Adult Education Centres as well as ECD
Centres. Through the support by Statistics South Africa (STATSSA), the project was kicked off
during the 2012-13 financial year, and the report is due in August 2013.
The department experienced loss of managers during the financial year, more particularly
amongst members of the SMS. The following posts became vacant as a result of attrition from
amongst the SMS cadre: (a) Senior General Manager: Corporate Services; (b) SM: Maths,
Science & Technology; SM: Education Management Information Systems (EMIS); (c) SM:
Corporate Services (MASTEC); (d) . The department is currently not only working on the
replacements into the vacated posts, but it’s also finalising a Master -Plan ( long-term staff
provisioning strategy and plan) to ensure that suitably qualified employees are supplied and
retained in sufficient numbers in order to ensure continuity and sustainability of services.
The department has also commenced with the organisational restructuring initiatives in the
past financial year, with a view to reviewing and aligning the structure to the Strategy, such
that efficiencies can secured from an alignment of functions. This reviewed structure is
envisaged to be completed during 2013-14, in order to support the acceleration of service
delivery at all levels of the department, including departmental institutions in the form of
schools and Centres. Critical functions that were not provided for in the current structure are
being provided for and strengthened so that a balance can be introduced between core
function (learning and teaching) as well as the support activities for successful service
delivery.
3.4. Key policy developments and legislative changes.
Revised National Curriculum Statement Grade R-9 and the National Curriculum
Statement Grade 10-12 (2002) have been combined to form the National Curriculum
Statement Grade R-12 (2011). Implementation commenced in 2012.
4. STRATEGIC OUTCOME ORIENTED GOALS.
Strategic Goals Strategic Objectives Progress
SG. 1:
Transformation
of the
department into
a high
performance
organisation.
S.O 1.1:
To improve service delivery
and client satisfaction where
65% of clients rate the
department’s service as good
or better by 2014/15.
Client satisfaction survey was conducted
during 2010/11, and the outcome
reported that 60% of clients regarded
the department’s services as good or
better. No survey was conducted in
2011/12 and 2012/13 as the department
was implementing the recommendations
of the 2010/11 survey. Next survey is
planned for 2014/15.
PART B: PERFORMANCE INFORMATION.
Page 28
Strategic Goals Strategic Objectives Progress
S.O. 1.2:
To provide in-service training
to 19,000 office-based officials
to enhance service delivery by
2014/15.
The Strategic Objective Target has
already been over-achieved. Actual
performance over the last three (3)
financial years is as follows:
(i) 2010-11 = 15,388
(ii) 2011-12 = 32,949
(iii) 2012-13 = 10,909
S.O 1.3:
Implement school
administration systems in
80% of the schools (3,212) by
2014/15
Strategic Objective Target has already
been over-achieved. Actual performance
over the last three (3) financial years is
as follows:
(i) 2010-11 = 1,104 out of 4015
schools (27.49%);
(ii) 2011-12 = 3,953 out of 4,000
targeted schools (98.90);
(iii) 2012-13 = 3,722 out of 3,920
schools (94.90%).
SG. 2
Transformation
of Educational
Institutions into
accessible,
functional and
quality centres
S.O 2.1:
To improve the number of
Grade 12 learners who pass
Maths and Physical Science to
30,000 and 20,000
respectively by 2014/15.
Maths:
The department has consistently under-
achieved on the Maths Target with the
following as the overall results in the
Subject:
(i) 2010-11 = 19,469
(ii) 2011-12 = 16,054
(iii) 2012-13 = 18,346 out of
35,044
Physical Science:
The department has consistently under-
achieved on the physical Science Target
with the following as the overall results
in the Subject:
(i) 2010-11 = 16,328
(ii) 2011-12 = 16,717
(iii) 2012-13 = 18,566 out of
30,975
PART B: PERFORMANCE INFORMATION.
Page 29
Strategic Goals Strategic Objectives Progress
S.O. 2.2:
To provide 100% of LTSM to
all 4015 public schools on first
day of re-opening and other
basic school facilities by
2014/15.
Stationery:
Under-achievement on this Strategic
Objective, of approximately -1% has been
recorded over the past two years, whilst
100% delivery was registered in 2010-
11. An LTSM System will be put in place
for 100% Stationery to be provided to all
schools on the first of re-opening in
2014/15.
Textbooks:
The following grades which introduced
CAPS in 2012/13 were provided with
Textbooks: 4, 5, 6 & 10. The other
grades were provided on a top-up basis.
S.O. 2.3:
To provide in-service training
to 120,000 school-based
officials in subject content
knowledge and methodology
to enhance curriculum
delivery.
A total of 72,549 have already been
trained on subject content knowledge as
well as methodology to enhance
curriculum delivery. The following was
recorded over three years:
(i) 2010-11 = 4,783
(ii) 2011-12 = 23,762
(iii) 2012-13 = 43,914
S.O. 2.4:
To provide capacity to 4,000
SMTs and SGBs by 2014/15.
This Strategic Objective Target has
already been achieved, with 5,447 SMTs
and SGBs already capacitated as follows:
(i) 2010-11 = 2,849
(ii) 2011-12 = 2,598
(iii) 2012-13 = Nil
S.O. 2.5:
To expand participation in in-
school sports, arts and culture
to enhance effective learning
to 85% (3,413 schools) of the
public ordinary schools by
2014/15.
The overall achievement on this Strategic
Objective Target is 61.5%. More
strategies and funding needs to be
developed, and funds be made available,
in order for the Target to be achieved.
SG 3:
Promote access
to education
through
independent
schools
S.O. 3.1:
To regulate and support
operation of all 134 subsidised
Independent Schools in the
province by 2014/15.
This Strategic Objective Target has
already been over-achieved, with
performance being recorded as follows
over the past 3 years:
(i) 2010-11 = 134
(ii) 2011-12 = 134
PART B: PERFORMANCE INFORMATION.
Page 30
Strategic Goals Strategic Objectives Progress
(iii) 2012-13 = 147
SG 4:
Transformation
of public special
schools into
accessible,
functional and
quality centres.
S.O 4.1:
To provide resources and
support to all Special and Full
Service schools by 2014/15.
This Strategic Objective Target has been
delivered as follows over the years:
(i) 2010-11 = 34
(ii) 2011-12 = 0
(iii) 2012-13 = 34
SG 5:
Provision of
curricula which
is responsive to
economic and
development
priorities.
S.O. 5.1:
To reach 82,000 FET learners
through skills development
programmes and curricula in
response to the provincial
economic areas of need by
2014/15.
S.O 5.2:
Enter into 140 partnerships
with private sector for
placement of 2,500 learners
by 2014/15.
This Target was gradually delivered as
follows:
(i) 2010-11 = 18,217
(ii) 2011-12 = 20,929
(iii) 2012-13 = 42,563
Partnerships:
2010-11 = 85
2011- 12 = 67
2012-13 = 54
Learner Placements:
(i) 2010-11 = 324
(ii) 2011-12 = 1,558
(iii) 2012-13 = 1,333
SG 6:
Contribute to
reduction of
illiteracy in adult
learners to
enable them to
access further
learning and
employment
opportunities.
S.O. 6.1:
To expand access to ABET
programmes by increasing
learner enrolment from
36,503 to 73,000 by 2014/15,
and establishing 20 new
centres annually.
Strategic Objective Target has been
delivered as follows over the past 3
years:
(i) 2010-11 = 37,619
(ii) 2011-12 = 36,505
(iii) 2012-13 = 32,053
No new Centres were established over
the period due to financial constraints.
SG 7:
Building a firm
foundation for
learners’ aged
0- 9 for further
S.O. 7.1:
To contribute to universal
access by ensuring that 95% of
learners in Grade 1 shall have
completed Grade R by
Delivery of the Strategic Objective Target
over the last 3 years has been as follows:
(i) 2010-11 = 81%
(ii) 2011-12 = 83%
(iii) 2012-13 = 82.4%
PART B: PERFORMANCE INFORMATION.
Page 31
Strategic Goals Strategic Objectives Progress
learning. 2014/15.
SG 8:
Provision of
auxiliary
services to
supplement
curriculum
delivery
endevours in
programme
S.O. 8.1:
To ensure credibility of
internal and external
examination results by
retraining all 3,826 district
and circuit officials
responsible for managing
examinations by 2014/15
The Strategic Objective Target has
already been over-achieved, with the
following delivery having been recorded
over the past 3 years:
(i)2010-11 = 5,729
(ii)2011-12 = 2,802, and
(iii)2012-13 = 7,746
S.O. 8.2:
Provide continuous
professional development for
250 CA’s and 1,620 educators
for Maths, Science, Languages
and Commercial Subjects.
Performance on the Strategic Objective
Target over the past 3 years has been:
Curriculum Advisors:
(i) 2010-11 = 34
(ii) 2011-12 = 33
(iii) 2012-13 = 0
Educators:
(i) 2010-11 – 100
(ii) 2011-12 = 174
(iii) 2012-13 = 234
S.O. 8.3:
Contribute to elimination of
stigmatization and
discrimination and spread of
HIV and AIDS in schools and
workplace by reaching 9,000
educators and Curriculum
Advisors by 2014/15.
Performance on the Strategic Objective
Target over the past 3 years has been:
(i) 2010-11 = 4,043
(ii) 2011-12 = 1,468
(iii) 2012-13 = 977
PART B: PERFORMANCE INFORMATION.
Page 32
5. PERFORMANCE INFORMATION BY PROGRAMME
5.1. Programme 1: Administration
5.1.1 Programme purpose
To provide the overall management of, and support to, the education system in
accordance with the National Education Policy Act, the Public Finance Management Act
and other relevant policies.
Analysis per sub-programme:
• Sub-programme 1.1: Office of the MEC:
To provide for the functioning of the office of the Member of the Executive Council
(MEC) for education
• Sub-programme 1.2: Corporate Services:
To provide management services that are not education specific for the education
system to make limited provision for, and maintenance of accommodation
• Sub-programme 1.3: Education Management:
To provide education management services for the education system
• Sub-programme 1.4: Human Resource Development:
To provide human resource development for office-based staff
• Sub-programme 1.5: Education Management Information System (EMIS):
To provide education management information in accordance with the National
Education Information Policy
5.1.2 Strategic Objectives:
o SO 1.1: Resources effectively and efficiently provided, managed and utilised.
SO statement: To improve service delivery and client satisfaction where 65%19
of clients rate the Department’s service as good or better by 2014/15.
o SO 1.2: In-service training provided to office based officials to enhance service
delivery.
SO statement: To provide in-service training to 19,00020 office-based officials to
enhance service delivery by 2014/15.
o SO 1.3: Systems for improvement of school administration implemented.
SO statement: Implement school administration systems in 80% of the schools
(3,212) by 2014/15.
5.1.3 Strategic objectives, performance indicators planned targets
and actual achievements
5.1.3.1 Strategic objectives
Programme 1: Administration
19
The target was amended from 95% as per the APP. 20
The target was amend from 6,000 as per the APP
PART B: PERFORMANCE INFORMATION.
Page 33
Strategic objectives Actual
Achieve
ment
2011/1
2
Planned
Target
2012/1
3
Actual
Achieve
ment
2012/1
3
Deviation
from
planned
target to
Actual
Achievem
ent for
2012/13
Comment on deviations
SO1.1 Resources
effectively and
efficiently
provided,
managed and
utilised.
60% - - N/A No target was set in 2012/13
giving time for implementation
of the 2010/11 survey
recommendations
SO1.2 In-service
training
provided to
office training
based officials
to enhance
service delivery.
32
94
9
14
,00
0
10
,90
9
-3, 0
91
The 2014/15 target has been
achieved. The Department is
however striving to train more
employees to improve their
productivity when financial
resources are available.
SO1.3 Systems for
improvement of
administration
implemented.
98.9%
[3953
out of
4000
targete
d
schools
)
3920 94.9%
[3722
out of
3920
schools
]
-14.9% The 2014/15 target has been
achieved. The Department is
however striving for
implementation of school
administration systems by all
the public school. SADTU’s
disengagement from the
Department’s activities has
contributed to the negative
variance.
5.1.3.2 Performance indicators, planned targets and actual
achievements
Programme 1: Administration
PART B: PERFORMANCE INFORMATION.
Page 34
Performance Indicator Actual
Achiev
ement
2011/
12
Planne
d
Target
2012/1
3
Actual
Achievem
ent
2012/13
Deviatio
n from
planned
target
to
Actual
Achieve
ment
for
2012/1
3
Comment on deviations
PPM
101
No. of public
schools that use
SA SAMS to
provide data to
the national
learner tracking
system.
39
53
3 9
20
37
22
-19
8
Shortage of SA-SAMS officers in
12 Circuits and Organised labour’s
decision to disengage from the
Department’s activities
contributed to the unfavourable
variance.
PPM
102
No of public
schools that can
be contacted
electronically
(e-mail).
10
0
n/
a
N/
A
N/
A
No target was set due to
budgetary constraints.
PPM
103
% of education
current
expenditure
going towards
non-personnel
items.
10
.20
%
8.2
%
10
%
1.8
%
The favourable variance is
attributed to funding of LTSM and
Catch-up programme; by
Treasury. Internal adjustments
viz. Maintenance & repair of
infrastructure assets and CAPS
training.
PSM
104
No. of
employees
provided with
training and
development
interventions
relevant to their
jobs.
32
94
9
14
00
0
10
90
9
-3 0
91
Budgetary constraints
PSM
105
% of employees
with disabilities.
0.20% 0.2% 0.2% 0% N/A
PSM
106
% of women in
SMS positions.
38.05
%
38% 35.4% -2.6% Budgetary constraints. Attrition
rate of SMS , austerity measures
PSM
107
% of women in
Principalship
29.45
%
30% 29% -1% Delayed filling of Principalship
posts due to austerity measures.
PART B: PERFORMANCE INFORMATION.
Page 35
Programme 1: Administration
Performance Indicator Actual
Achiev
ement
2011/
12
Planne
d
Target
2012/1
3
Actual
Achievem
ent
2012/13
Deviatio
n from
planned
target
to
Actual
Achieve
ment
for
2012/1
3
Comment on deviations
posts. Inconsistent compliance to the
2010/2014 Employment Equity
Plan by School Governing Bodies.
PSM
108
No. of school
Principals and
Deputy
Principals
capacitated
through ACE
Leadership
programme.
200 206 6 This is a favourable variance due
to additional funds received from
EDTP-SETA
PSM
109
Rate of client
satisfaction on
service delivery.
60% N/A N/A N/A No target was set for the financial
year. The period was used to
implement the recommendations
as per the 2010 client satisfaction
survey report.
PSM
110
No. of economic
sectors
implementing
the Provincial
HRD strategy
8 9
sectors
9 sectors 0 N/A
PSM
111
A Learning
Academy (LA)
established and
operationalised
0 LA
launch
ed and
progra
mmes
piloted
in 30
munici
palities
and 12
0 L/A not
launche
d and
therefor
e no
piloting
of
progra
mmes
in 30
This was unfunded mandate.
The L/A was on the other hand
not launched due to delays with
signing of the MOU by other
Government Departments.
PART B: PERFORMANCE INFORMATION.
Page 36
Programme 1: Administration
Performance Indicator Actual
Achiev
ement
2011/
12
Planne
d
Target
2012/1
3
Actual
Achievem
ent
2012/13
Deviatio
n from
planned
target
to
Actual
Achieve
ment
for
2012/1
3
Comment on deviations
provinc
ial
depart
ments
municip
alities
and 12
Provinc
ial
depart
ments.
5.1.3.3 Strategy to overcome areas of under performance
Area of under performance Strategy to overcome areas of under performance
� Implementation of SA-SAMS.
� Filling of SA-SAMS officers’ vacant post is very
critical. The posts have been filled from May
2013.
� The challenge with Organised Labour’s
disengagement has been suspended.
� Employees training and development
� Training of 3,000 out of 3091 will be done in
the next financial year as per available budget.
Discussions with EDTP-SETA are at an
advanced stage with regard to training of the
additional employees.
� Compliance with the 2010/2014
Employment Equity Plan (EEP)
� Employment equity targets will be set for each
Branch to implement when budgets are
available. Employment equity targets will be
set for each District to implement. SGBs will
be workshopped on the importance of EEP as a
tool for transformation.
� Operation of the Provincial Learning
academy.
� The matter has been escalated to the HoDs’
forum for intervention.
Changes to planned targets No target change was done during the financial year.
PART B: PERFORMANCE INFORMATION.
Page 37
Linking performance with budgets
Sub-programme expenditure. 2012/2013 2011/2012
Sub-
Programme
Name
Final
Appropria
tion
Actual
Expenditure
(Over)/
Under
Expend
iture
Final
Appropri
ation
Actual
Expend
iture
(Over)/
Under
Expendi
ture
R’000 R’000 R’000 R’000 R’000 R’000
Office of the
MEC
8 744 4 801 3 943 8 189 5 333 2 856
Corporate
Services
252 752 308 371 (55 619) 385 742 329 365 56 377
Education
Management
933 864 974, 974 (41 110) 858 820 976 387 (117 567)
Human
Resource
Development
46 811 67 681 (20 870) 76 895 65 973 10 922
Education
Management
Information
Systems
26 996 621 26 375 27 246 8 673 18 573
To
tal 1 2
69
16
7
1 3
56
44
8
(87
28
1)
1 3
56
89
2
1 3
85
73
1
(28
83
9)
5.2 Programme 2: Public Ordinary Schools
5.2.1 Programme Purpose Purpose: To provide public ordinary education from Grades 1 to 12 in accordance with
the South African Schools Act.
5.2.1.1Analysis per programme:
Sub-programmes 2.1: Public Primary Schools.
PART B: PERFORMANCE INFORMATION.
Page 38
To provide specific public primary ordinary schools with resources required for Grades
1 to 7
o Sub-programme 2.2: Public Secondary Schools:
o To provide specific public secondary ordinary schools with the resources
required for Grades 8 to 12
o Sub-programme 2.3: Professional Services:
o To provide educators and learners in public ordinary schools with
departmentally managed support services
o Sub-programme 2.4: Human Resource Development.
o To provide for the professional and other development of educators and non-
educators in public ordinary schools
Sub-programme 2.5: Conditional Grants:
o To provide identified poor and hungry learners in public ordinary schools with
the minimum food they will need to learn effectively in school through
o The National School Nutrition Programme (NSNP)
o To provide infrastructure at public schools
o To recapitalize the technical schools
o To provide support to Dinaledi schools
o Conditional Grants.
5.2.3 List the strategic objectives for the financial year under review.
The following are the strategic objectives for programme 2:
o SO2.1: Learner performance improved.
SO statement: To improve the number of Grade 12 learners who pass Maths
and Physical Science to 30,000 and 20,000 respectively by 2014/15.
o SO 2.2: LTSM provided to schools.
SO statement: To provide 100% of LTSM to all 4015 public schools on first day of
school re-opening and other basic school facilities by 2014/15.
o SO 2.3: Strengthen school governance and promote access.
SO statement: To provide capacity to 4,000 SMTs and SGBs by 2014/15.
o SO 2.4 School governance and management strengthened to promote access.
SO Statement: To provide in-service training to 120,50021 school-based officials
in subject content knowledge and methodology to enhance curriculum delivery.
o SO 2.5: In-school Sports, Arts & Culture promoted.
SO Statement: To expand participation in in-school sports, arts and culture to
enhance effective learning to 70%22 (2,811 schools) of the public ordinary
schools by 2014/15.
5.2.4 Strategic objectives, performance indicators planned targets
and actual achievements
21
The target was amended from 30,000 as per the APP 22
The target was amended from 85% as per the APP
PART B: PERFORMANCE INFORMATION.
Page 39
Strategic objectives
Programme 2: Public Ordinary Schools.
Str
ate
gic
ob
jec
tiv
es
Ac
tua
l A
ch
iev
em
en
t
20
11
/1
2
Pla
nn
ed
Ta
rge
t
20
12
/1
3
Ac
tua
l A
ch
iev
em
en
t
20
12
/1
3
De
via
tio
n f
ro
m
pla
nn
ed
ta
rg
et
to
Ac
tua
l A
ch
iev
em
en
t
for
20
12
/1
3
Co
mm
en
t o
n
de
via
tio
ns
2.1 Learner
performanc
e improved.
Ma
ths:
16
,05
4
P/
S:
16
,71
7
Ma
ths:
22
,74
0
P/
S:
18
,38
4
Ma
ths:
18
,34
6
P/
S:
18
,56
6
Ma
ths:
-4
39
4
P/
S:
+1
82
Inadequate subject content
knowledge and methodology of
Mathematics educators.
Austerity measures resulted in
limited support provided to
implement the National/
Provincial MST Strategy.
2.2 LTSM
provided to
schools23.
10
0%
24
10
0%
of
LT
SM
pro
vid
ed
to
sch
oo
ls
99
% o
f L
TS
M
pro
vid
ed
to
sch
oo
ls
-1%
Procurement of textbooks was
based on the 2012 learner
enrolment. Reported shortages
will be addressed in the next
financial year.
2.3 School
governance
and
managemen
t
strengthene
d to
promote
access.
23
,76
2
43
,32
82
5
43
91
42
6
+5
86
Additional support was
received from DBE.
2.4 In-service
training and
developmen
t provided
to school
2,598 - - - No target was set due to
financial constraints
23
LTSM covers textbooks and stationery. Textbooks are provided on a top-up basis except where new
curricular is introduced. 24
All the schools were provided with stationery and textbooks were only provided on a top up basis 25
43328 = 25,740 GET and 17,588 FET educators 26
43914 = 25740 GET & 18,174 FET educators
PART B: PERFORMANCE INFORMATION.
Page 40
Programme 2: Public Ordinary Schools. S
tra
teg
ic o
bje
cti
ve
s
Ac
tua
l A
ch
iev
em
en
t
20
11
/1
2
Pla
nn
ed
Ta
rge
t
20
12
/1
3
Ac
tua
l A
ch
iev
em
en
t
20
12
/1
3
De
via
tio
n f
ro
m
pla
nn
ed
ta
rg
et
to
Ac
tua
l A
ch
iev
em
en
t
for
20
12
/1
3
Co
mm
en
t o
n
de
via
tio
ns
based
educators.
2.5 In-school
Sports, Arts
& Culture
promoted.
61.5%27
- - - No target was set due to
financial constraints
Performance indicators, planned targets and actual achievements
Programme 2: Public Ordinary Schools. Performance Indicator
Ac
tua
l A
ch
iev
em
en
t 2
01
1/
12
Pla
nn
ed
Ta
rge
t
20
12
/1
3
Ac
tua
l A
ch
iev
em
en
t
20
12
/1
3
De
via
tio
n f
ro
m p
lan
ne
d t
arg
et
to
Ac
tua
l A
ch
iev
em
en
t fo
r 2
01
2/
13
Co
mm
en
t o
n d
ev
iati
on
s
PPM
201
No of learners
enrolled in
public ordinary
schools. 1,6
64
,59
7
1,7
04
,25
3
1,6
62
,10
6
-41
75
3
There was over projection
based on the 2011 enrolment
figures
PPM
202
No of educators
employed in
public ordinary
schools. 54
,63
8
55
,75
7
56
,93
9
1 1
82
The variance is as a result of
excess educators in the system
27
1582 for in-school sports + 850 for arts and culture out of a total of 3,953 schools
PART B: PERFORMANCE INFORMATION.
Page 41
Programme 2: Public Ordinary Schools. Performance Indicator
Ac
tua
l A
ch
iev
em
en
t 2
01
1/
12
Pla
nn
ed
Ta
rge
t
20
12
/1
3
Ac
tua
l A
ch
iev
em
en
t
20
12
/1
3
De
via
tio
n f
ro
m p
lan
ne
d t
arg
et
to
Ac
tua
l A
ch
iev
em
en
t fo
r 2
01
2/
13
Co
mm
en
t o
n d
ev
iati
on
s
PPM
203
No of non-
educator staff
employed in
public ordinary
schools. 0
2,1
00
1,9
24
-17
6
Moratorium imposed on filling of
support staff posts in schools.
PPM
204
No of learners in
public ordinary
schools
benefiting from
the “No Fee
School” policy. 1,6
11
,66
6
1,6
06
,67
0
1,6
00
,10
5
-6 5
65
The target was over projected
based on the 2011 enrolment
figures
PPM
205
No of public
ordinary schools
to be provided
with water
supply.
56 N/A N/A N/A No target was set for this
financial year due to budgetary
constraints
PPM
206
No of public
ordinary schools
to be provided
with electricity.
N/A N/A N/A No target was set for this
financial year due to budgetary
constraints
PPM
207
No. of public
ordinary schools
to be provided
with sanitation
facilities.
49 66 0 -66 Late signing of service level
agreements with the
implementing agents
PPM
208
No of
classrooms in
public ordinary
schools.
1,025 510 99 -411 Late signing of service level
agreements with the
implementing agents
PPM
209
No. of specialist
rooms to be
120 208 18 -190 Late signing of service level
agreements with the
PART B: PERFORMANCE INFORMATION.
Page 42
Programme 2: Public Ordinary Schools. Performance Indicator
Ac
tua
l A
ch
iev
em
en
t 2
01
1/
12
Pla
nn
ed
Ta
rge
t
20
12
/1
3
Ac
tua
l A
ch
iev
em
en
t
20
12
/1
3
De
via
tio
n f
ro
m p
lan
ne
d t
arg
et
to
Ac
tua
l A
ch
iev
em
en
t fo
r 2
01
2/
13
Co
mm
en
t o
n d
ev
iati
on
s
built in public
ordinary schools
implementing agents
PPM
210
No. of learners
with special
education needs
that are enrolled
in public
ordinary
schools.
67 5,491 5,200 -291 The target was over projected
based on the 2011 enrolment
figures
PPM
211
No of full service
schools.
10 18 0 -18 Late signing of service level
agreements with the
implementing agents
PPM
212
No. of schools
visited at least
once a quarter
by a circuit
manager.
3201 366428 2654 -1 010 A policy decision on curbing of
kilometres travelled by Circuit
Managers led to this variance
while some schools on the other
hand were visited more than
once during a quarter due to
nature of their challenges.
PSM
213
No. of learners
provided with
required
stationery for
the school year.
1,7
91
,51
5
1,6
62
,10
6 2
9
-
Over projection of learner
enrolment figures based on
2011/12 figures.
28
The figure is non-cumulative but an average of the four quarters. 29
The number of stationery packs procured was 1,970,304. This is because learners doing commercial subjects
are provided with additional special stationery.
PART B: PERFORMANCE INFORMATION.
Page 43
Programme 2: Public Ordinary Schools. Performance Indicator
Ac
tua
l A
ch
iev
em
en
t 2
01
1/
12
Pla
nn
ed
Ta
rge
t
20
12
/1
3
Ac
tua
l A
ch
iev
em
en
t
20
12
/1
3
De
via
tio
n f
ro
m p
lan
ne
d t
arg
et
to
Ac
tua
l A
ch
iev
em
en
t fo
r 2
01
2/
13
Co
mm
en
t o
n d
ev
iati
on
s
PSM
214
No. of learners
provided with
textbooks for
the year.
0
52
6,3
91
52
8,6
16
2 2
25
Projected learner enrolment
figures for CAPS implementing
grades (based on 2011/12
figures) were lower than the
actual and all learners had to be
provided
PSM
215
% of grade 3
learners
performing at
the required
literacy level
according to the
country’s ANA.
N/A30 40% 48% 8% This is a favourable variance
which resulted from the
intervention strategy
implemented by LDoE.
PSM
216
% of grade 3
learners
performing at
the required
numeracy level
according to the
country’s ANA.
N/A31 40% 34.4
%
-5.6% Austerity measures resulted in
limited provision of support to
both educators and learners.
Intervention guides for
educators and learners, quarterly
tests, assessment resource banks
and the literacy strategy for GET
could not be printed.
PSM
217
% of grade 6
learners
performing at
the required
language level
according to the
country’s ANA.
N/A32 45% 30% -15% Austerity measures resulted in
limited provision of support to
both educators and learners.
Intervention guides for
educators and learners, quarterly
tests, assessment resource banks
and the literacy strategy for GET
30
The ANA examination was postponed to 2012 by National Department of Education. 31
The ANA examination was postponed to 2012 by National Department of Education. 32
The ANA examination was postponed to 2012 by National Department of Education.
PART B: PERFORMANCE INFORMATION.
Page 44
Programme 2: Public Ordinary Schools. Performance Indicator
Ac
tua
l A
ch
iev
em
en
t 2
01
1/
12
Pla
nn
ed
Ta
rge
t
20
12
/1
3
Ac
tua
l A
ch
iev
em
en
t
20
12
/1
3
De
via
tio
n f
ro
m p
lan
ne
d t
arg
et
to
Ac
tua
l A
ch
iev
em
en
t fo
r 2
01
2/
13
Co
mm
en
t o
n d
ev
iati
on
s
could not be printed.
PSM
218
% of grade 6
learners
performing at
the required
mathematics
level according
to the country’s
ANA
N/A33 45% 21% -24% Inadequate curriculum coverage
and poor educator subject
content knowledge and lack of
budget for providing support to
both teachers and learners led to
the variance. Printing of the
following could not be done:
Intervention guides for teachers
and learners, quarterly tests,
ARBs and the Literacy Strategy
for GET).
PSM
219
Grade 12 pass
rate.
63.90 70.1 66.9 -3% Austerity measures resulted in
limited support provided to
underperforming and average
performing schools.
PSM
220
No of Grade 12
learners who
become eligible
for a Bachelor’s
programme in
the public
national
examination.
12
,94
6
17
,13
3
15
,32
4
-1 8
09
Austerity measures resulted in
limited support provided to
underperforming and average
performing schools.
33
The ANA examination was postponed to 2012 by National Department of Education.
PART B: PERFORMANCE INFORMATION.
Page 45
Programme 2: Public Ordinary Schools. Performance Indicator
Ac
tua
l A
ch
iev
em
en
t 2
01
1/
12
Pla
nn
ed
Ta
rge
t
20
12
/1
3
Ac
tua
l A
ch
iev
em
en
t
20
12
/1
3
De
via
tio
n f
ro
m p
lan
ne
d t
arg
et
to
Ac
tua
l A
ch
iev
em
en
t fo
r 2
01
2/
13
Co
mm
en
t o
n d
ev
iati
on
s
PSM
221
No. of Grade 12
learners passing
Mathematics
16
,05
4
22
,74
0
18
34
6
-4 3
94
Maths educators’ inadequate
subject content knowledge and
methodology on the one hand
and austerity measures which
resulted in limited support
provided to implement the
National/ Provincial MST
Strategy on the other.
PSM
222
No. of Grade 12
learners passing
Physical Science.
16
71
7
20
,44
0
18
56
6
-1 8
74
Physical Science educators’
inadequate subject content
knowledge and methodology on
the one hand and austerity
measures which resulted in
limited support provided to
implement the National/
Provincial MST Strategy on the
other.
PSM
223
No. of educators
trained in CAPS,
subject content
and
methodology in
GET phase
23
76
2
25
,74
0
25
74
0
0
N/A
PSM
224
No. of educators
trained in CAPS,
subject content
and
methodology in
FET schools.
17
,58
8
18
17
4
58
6
This is a favourable variance as a
result of additional support
received from DBE
PART B: PERFORMANCE INFORMATION.
Page 46
Programme 2: Public Ordinary Schools. Performance Indicator
Ac
tua
l A
ch
iev
em
en
t 2
01
1/
12
Pla
nn
ed
Ta
rge
t
20
12
/1
3
Ac
tua
l A
ch
iev
em
en
t
20
12
/1
3
De
via
tio
n f
ro
m p
lan
ne
d t
arg
et
to
Ac
tua
l A
ch
iev
em
en
t fo
r 2
01
2/
13
Co
mm
en
t o
n d
ev
iati
on
s
PSM
225
No of learners in
public ordinary
schools
benefiting from
the national
school nutrition
programme.
1,5
91
,02
9
1,5
23
,78
0
1,5
85
,63
0
61
85
0 The projection of 1,523,780 was
as per DBE statistics. LDoE was
however able to extend feeding
to the additional learners within
the allocated budget.34
PSM
226
No of
participating
schools
empowered on
Sustainable
Food
Production.
1,5
66
1,1
90
21
15
92
5
Partnership with Food and Trees
for Africa (FTFA) made it
possible for the Department to
exceed the targeted figure.
PSM
227
No of jobs
created through
implementation
of NSNP
-SMME: 301 312 310 -2 Two service providers were
recorded twice which resulted in
the target being 312 instead of
310.
-Cooperatives. 5 1 1 0 N/A
- Food handlers. 9,052
9,268
9,083
-185
The target was a projection
based on the enrolment figures
of 2011 the latter of which was
under stated
PART B: PERFORMANCE INFORMATION.
Page 47
Programme 2: Public Ordinary Schools. Performance Indicator
Ac
tua
l A
ch
iev
em
en
t 2
01
1/
12
Pla
nn
ed
Ta
rge
t
20
12
/1
3
Ac
tua
l A
ch
iev
em
en
t
20
12
/1
3
De
via
tio
n f
ro
m p
lan
ne
d t
arg
et
to
Ac
tua
l A
ch
iev
em
en
t fo
r 2
01
2/
13
Co
mm
en
t o
n d
ev
iati
on
s
PSM
228
No. of learners
in public
ordinary schools
benefiting from
learner
transport.
21
,21
7
22
,00
0
19
,63
1
-2 3
70
Some service providers
abandoned their routes abruptly
and non-response by prospective
service providers to take over
the abandoned routes.
PSM
229
No. of Dinaledi
and Dinaletšana
schools
supported
through
differentiated
strategy as per
TAS
71
Dinale
di & 16
Dinalet
šana
76
Dinale
di &
142
Dinale
tšana
51
Dinale
di &
33
Dinalet
šana
0
Dinale
di & -
84
Dinalet
šana
Late approval of the Conditional
grant Business plan and under
funding of Dinaletšana schools.
PSM
230
No. of Technical
High schools
recapitalised as
per Business
plan.
24 24 12 -12 Late approval of the Conditional
grant Business plan.
PSM
231
No. of new state-
of-the-art
schools built
10 2 1 -1
Service Level agreements for the
implementing agents were
signed late,
Strategy to overcome areas of under performance
Area of under performance Strategy to overcome areas of under performance
� Under staffing in respect of non-
educator staff � Filling of attrition posts from savings.
� Provision of water, electricity &
sanitation facilities in schools.
� MoUs for 2012/13 - 2014/15 have been signed
with the implementing agents. .
� School visits by Circuit Managers. � The method of targeting will be improved to
ensure all the schools are visited. All Circuit
PART B: PERFORMANCE INFORMATION.
Page 48
Area of under performance Strategy to overcome areas of under performance
Managers will be expected to visit a minimum
of 15 schools every quarter.
� Learner performance in grades 3, 6, 9 &
12
.
� LDoE will continue to reprioritise its activities
to ensure improved learner performance.
� Learner transport. � Procurement processes to be initiated from the
1st month of the new financial year to ensure
all qualifying learners are provided with
transport.
� LDoE is looking into implementing a new
model to incentivise shorter routes.
� Support of Dinaledi & Dinaletšana
schools and recapitalisation of
Technical High schools.
� Ensure timely approval of the Business plans
to ensure enough time for implementation of
same.
Changes to planned targets No change of targets was made during the financial year.
Linking performance with budgets
Sub-programme expenditure 2012/2013 2011/2012
Sub- Programme Name Final
Approp
riation
Actual
Expend
iture
(Over)/
Under
Expend
iture
Final
Approp
riation
Actual
Expend
iture
(Over)/
Under
Expend
iture
R’000 R’000 R’000 R’000 R’000 R’000
Public Primary School
Education
9 272 165 9 099 091 173 074 8 651 306 8 874 481 (223 175)
Public Secondary School
Education
8 784 748 8 375 806 408 942 7 754 106 7 747 128 6 978
Human Resource
Development
33 535 30 534 3 001 63 267 63 162 105
Education Infrastructure
Grant
942 091 564 420 377 671 7 584 3 617 3 967
National School Nutrition
Programme
879 338 959 026 (79 688) 897 937 894 035 3 902
In-School Sport, Arts and
Culture
3 625 658 2 967 832
952
779
024
53 928
Dinaledi Schools Grant 14 390 5 732 8 658 27 918 8 113 19 805
Technical Secondary
Schools Recapitalisation
Grant
36 185 11 905 24 280 7 140 607 6 533
PART B: PERFORMANCE INFORMATION.
Page 49
2012/2013 2011/2012
Sub- Programme Name Final
Approp
riation
Actual
Expend
iture
(Over)/
Under
Expend
iture
Final
Approp
riation
Actual
Expend
iture
(Over)/
Under
Expend
iture
R’000 R’000 R’000 R’000 R’000 R’000
Total
19
96
6 0
77
19
04
7 1
72
91
8 9
05
18
24
2 2
10
18
37
0 1
67
(12
7 9
57
)
5.3 Programme 3: Independent Schools
5.3.1 Programme Purpose
The purpose of the programme is to support independent schools in accordance with
the South African Schools Act. The programme expenditure includes transfer payments
to independent schools in accordance with the norms and standards for school funding
to support the provisioning of expenditure items required for education in those
schools.5.3.2 Sub-Programmes
• Sub-programme 3.1: Primary Phase:
To support independent schools in Grades 1 to 7
• Sub-programme 3.2: Secondary Phase:
To support independent schools in Grades 8 to 12
5.3.3 Strategic objectives for the financial year under review.
SO 3.1: All independent schools in the Province regulated and supported.
SO statement: To regulate and support operation of all 134 subsidized independent
schools in the Province - by 2014/15.
PART B: PERFORMANCE INFORMATION.
Page 50
5.3.4 Strategic objectives, performance indicators planned targets
and actual achievements
5.3.4.1 Strategic objectives. Programme 3: Independent Schools
Strategic objectives Actual
Achieve
ment
2011/1
2
Planne
d
Target
2012/1
3
Actual
Achieve
ment
2012/1
3
Deviatio
n from
planned
target to
Actual
Achieve
ment for
2012/13
Comment on deviations
3.1 All independent
schools in the
Province regulated &
supported.
134 142 147 5 More schools qualified for
registration as independent
schools. All the 147 schools were
regulated and supported. 85 out
of the 147 were subsidized as per
national policy on independent
schools funding norms.
5.3.4.2 Performance indicator, planned targets and actual achievements
Programme 3: Independent Schools Performance
Indicator
Actual
Achieve
ment
2011/12
Planned
Target
2012/13
Actual
Achieve
ment
2012/13
Deviatio
n from
planned
target to
Actual
Achieve
ment for
2012/13
Comment on deviations
PP
M
30
1
No. of
subsidized
learners in
independent
schools.
23,469 29,625 22,747
-6 878
Only schools which meet all the
requirements as per the
national funding policy are
subsidized. Payment of
Subsidies was discontinued in
respect of schools which
under-performed in their 2011
Grade 12 examinations
PART B: PERFORMANCE INFORMATION.
Page 51
5.3.5. Strategy to overcome areas of under performance
Area of under performance
Strategy to overcome areas of under
performance
� Learners in Independent schools not
subsidized.
� Intensify monitoring and support to
ensure that policy implementation is
adhered to.
5.3.6 Changes to planned targets N/A
5.3.7 Linking performance with budgets.
5.3.8 Sub-programme expenditure
2011/12 2012/13
Su
b-
Pro
gra
m
me
Na
me
Fin
al
Ap
pro
pri
ati
on
Act
ua
l
Ex
pe
nd
it
ure
(Ov
er)
/U
nd
er
Ex
pe
nd
it
ure
Fin
al
Ap
pro
pri
ati
on
Act
ua
l
Ex
pe
nd
it
ure
(Ov
er)
/U
nd
er
Ex
pe
nd
it
ure
R’000 R’000 R’000 R’000 R’000 R’000
Primary
Independent
Schools
54 372 52 403 1 969 38 020 40 573 (2 553)
Secondary
Independent
Schools
47 085 34 114 12 971 34 008 31 015 2 993
Total 101 457 86 517 14 940 72 028 71 588 440
5.4 Programme 4: Public Special Schools
5.4.1 Purpose of Programme:
To provide compulsory public education in special schools in accordance with the South
African Schools Act and White Paper 6 on Special Needs Education: Building an
Inclusive Education and Training System
5.4.2 Analysis by sub-programme. o Sub-programme 4.1: Schools:
o To provide specific public special schools with resources
o Sub-programme 4.2: Professional Services:
To provide educators and learners in public special schools with departmentally
managed support services
o Sub-programme 4.3: Human Resource Development:
o To provide for the professional and other developmental needs of educators and
public service staff in public special schools
o Sub-programme 4.4: Conditional Grants:
o To provide for infrastructure at public special schools
PART B: PERFORMANCE INFORMATION.
Page 52
5.4.3 List the strategic objectives for the financial year under review
o SO 4.1: Special and full service schools supported.
o SO statement: To provide resources and support to all 28 special schools by
2014/15.
5.4.3 Strategic objectives, performance indicators planned targets
and actual achievements
5.4.3.1 Strategic objectives.
Programme 4: Public Special Schools
Strategic objectives
Ac
tua
l
Ac
hie
ve
me
nt
20
11
/1
2
Pla
nn
ed
Ta
rge
t
20
12
/1
3
Ac
tua
l
Ac
hie
ve
me
nt
20
12
/1
3
De
via
tio
n f
rom
pla
nn
ed
ta
rge
t to
Ac
tua
l
Ac
hie
ve
me
nt
for
20
12
/1
3
Comment on
deviations
4.1 Special and full
service schools
supported.
0 48 48 0 The target and
therefore the
achievement are made
up of 14 full service
schools and 34 special
schools.
5.4.3.2 Performance indicators, planned targets and actual
achievements
Programme 4: Public Special schools
Performance
Indicator
Actua
l
Achie
veme
nt
2011
/12
Plann
ed
Targe
t
2012/
13
Actua
l
Achie
veme
nt
2012
/13
Deviation
from
planned
target to
Actual
Achieveme
nt for
2012/13
Comment on deviations
PP
M
40
1
No of learners
enrolled in
public special
schools.
8505 7 964 8401 437 Under projection based on
the 2011 enrolment figures.
PART B: PERFORMANCE INFORMATION.
Page 53
Programme 4: Public Special schools
Performance
Indicator
Actua
l
Achie
veme
nt
2011
/12
Plann
ed
Targe
t
2012/
13
Actua
l
Achie
veme
nt
2012
/13
Deviation
from
planned
target to
Actual
Achieveme
nt for
2012/13
Comment on deviations
PP
M
40
2
No of educators
employed in
public special
schools.
527 747 653 -94 The Collective agreement
(Resolution 1 of 2012) has
placed moratorium on
employment of new intake of
educators to allow the
implementation of the
agreement.
PP
M
40
3
No of
Professional
non-teaching
staff employed
in public special
schools.
0 N/A N/A N/A
No target was set because of
budgetary constraints
PS
M
40
4
No. of special
schools provided
with resources &
supported. 0 48 34 -14
All the special schools were
supported. The target of 48
includes 14 full service
schools. The latter were also
supported though not
included in the achievement
as the indicators are about
special schools only.
Strategy to overcome areas of under performance Areas of under performance Strategy to overcome areas of under
performance
� Employment of educators in Special
schools
� The new post establishment will be
declared in September 2013 to address the
staffing challenges in the sector
Changes to planned targets N/A
PART B: PERFORMANCE INFORMATION.
Page 54
Linking performance with budgets.
Sub-programme expenditure 2012/2013 2011/2012
Sub- Programme
Name
Final
Approp
riation
Actual
Expen
diture
(Over)/
Under
Expend
iture
Final
Appropr
iation
Actual
Expen
diture
(Over)/
Under
Expendi
ture
R’000 R’000 R’000 R’000 R’000 R’000
Special Primary
and Secondary
Schools
316
042
321
327
(5 28
5)
289
534
288
249
1 285
In-School Sport
and Culture
893 868 25 2 258 695 1 563
Total 316
935
322
195
(5 26
0)
291
792
288
944
2 848
5.5 Programme 5: FET Colleges.
5.5.1 Programme Purpose: The purpose of this Programme is to provide further education and training (FET) at
public FET colleges in accordance with the Further Education and Training Act, Act No.
16 of 2006. The programme includes all publicly funded expenditure items used for the
provisioning of education in FET colleges. Funding under this programme excludes
expenditure items offered through the FET band, grades 10, 11 and 12 in public schools
which is governed by the South African Schools Act.
Analysis by sub-programme.
5.5.2.1 Sub-programme 5.1: Public Institutions:
To provide specific public FET colleges with resources.
5.5.2.2 Sub-programme 5.2: Professional Services:
To provide lecturers and students in public FET colleges with departmentally
managed support services.
5.5.2.3 Sub-programme 5.3: Human Resource Development:
To provide for the professional and other developmental needs of management,
lecturing and support staff in public FET colleges.
PART B: PERFORMANCE INFORMATION.
Page 55
5.5.3 List the strategic objectives for the financial year under review
The following are the strategic objectives for the programme:
o SO 5.1: Skills development programmes and curricula which are responsible to
the economic needs of the Province provided
SO statement: To reach 82,000 FET learners through skills development
programmes and curricula in response to the Provincial economic areas of need
by 2014/15.
o SO 5.2: Partnerships concluded with private sector to enhance acquisition of
skills by FET College learners.
SO statement: Enter into 140 Partnerships with Private sector for placement of
2,500 learners by 2014/15.
5.5.4 Strategic objectives, performance indicators planned targets
and actual achievements
5.5.4.1 Strategic objectives
Programme 5: FET Colleges.
Strategic objectives Actual
Achieve
ment
2011/1
2
Planned
Target
2012/1
3
Actual
Achieve
ment
2012/1
3
Deviation
from
planned
target to
Actual
Achievem
ent for
2012/13
Comment on deviations
Skills development
programmes and
curricula which are
responsible to the
economic needs of
the Province
provided
20,929 47,000 42,56335 -4,437 Over projection of learner
enrolment.
Partnerships
concluded with
private sector to
enhance acquisition
of skills by FET
College learners.
67
Partners
hips and
1,558
learners
50
Partners
hips
&11,00036
learners
54
Partners
hips and
1,333
learners
4
partnershi
p & -9667
The target of 11,000
learners which led to the
huge unfavourable
variance was an error.
The correct target is 2,000.
35
The figure is the sum of NC(V) and Nated of 22,851 & 19,712 respectively 36
The 11, 000 figure was an error. The correct target was 2000
PART B: PERFORMANCE INFORMATION.
Page 56
5.5.4.2 Performance indicators, planned targets and actual
achievements
Programme 5: FET Colleges.
Performance
Indicator A
ctu
al
Ac
hie
ve
me
nt
20
11
/1
2
Pla
nn
ed
Ta
rge
t
20
12
/1
3
Ac
tua
l
Ac
hie
ve
me
nt
20
12
/1
3
De
via
tio
n f
rom
pla
nn
ed
ta
rge
t
to A
ctu
al
Ac
hie
ve
me
nt
for
20
12
/1
3 Comment on deviations
PPM
501
No of
students
enrolled in NC
(V) courses in
FET Colleges
20,92
9
32,60
0
22,85
1
-9 749 Migration of students from NCV to
Report 191 (Nated)
PPM
502
No of FET
College NC
(V) students
who
completed full
courses
successfully.
6181 11000 5301 -5 699 Some students’ results were still
pending from Department of
Higher Education & Training
(DHET). FET College lecturers’
insufficient subject content
knowledge impacts negatively on
learner performance.
PSM
503
No of FET
College
students
placed in
Learnership
programmes.
1558 11000 1333 -667 The target of 11,000 which led to
the huge variance was an error.
The correct target is 2,000. Over
and above that, lecturers do not
have adequate skills required for
material development.
PSM
504
FET College
pass rate 60%
by 2014.
36.15
%
40% 33.50
%
-6% Some students’ results were still
pending from Department of
Higher Education & Training
(DHET).
FET College lecturers’ insufficient
subject content knowledge also
impacted negatively on learner
performance
PSM
505
No. of MoU’s
signed with
private sector.
67 50 54 4 The movement of FET Colleges to
DHET has eased their relationship
with the SETAs and the Private
sector.
PSM
506
No. of FET
College
lecturers
252 300 230 -70 Training of lecturers in subject
content is provided by DHET. The
latter could only accommodate
PART B: PERFORMANCE INFORMATION.
Page 57
Programme 5: FET Colleges.
Performance
Indicator
Ac
tua
l
Ac
hie
ve
me
nt
20
11
/1
2
Pla
nn
ed
Ta
rge
t
20
12
/1
3
Ac
tua
l
Ac
hie
ve
me
nt
20
12
/1
3
De
via
tio
n f
rom
pla
nn
ed
ta
rge
t
to A
ctu
al
Ac
hie
ve
me
nt
for
20
12
/1
3 Comment on deviations
trained in
subject
content.
230 for Limpopo during the year
under review.
Strategy to overcome areas of underperformance.
Area of under performance Strategy to overcome areas of under
performance
� Migration of students from NCV to
Report 191 (Nated)
� Programme quotas to be introduced
in future.
� Pending students results � The matter to be escalated to DHET.
� Printing error.
� Poor pass rate in FET Colleges.
� Intensify implementation of quality
assurance processes.
� SETA will be requested to facilitate
training of lecturers to ensure
acquisition of the required skills.
� Training of lecturers in subject content.
� The remaining lecturers will be
trained in the next financial year.
Changes to planned targets N/A
Linking performance with budgets
Sub-programme expenditure 2012/2013 2011/2012
Sub-
Programme
Name
Final
Appropr
iation
Actual
Expendit
ure
(Over)/U
nder
Expendit
ure
Final
Approp
riation
Actual
Expen
diture
(Over)/U
nder
Expendit
ure
R’000 R’000 R’000 R’000 R’000 R’000
Conditional
Grant
545 768 544 966 802 495 851 500 872 (5 021)
Total 545 768 544 966 802 495 851 500 872 (5 021)
PART B: PERFORMANCE INFORMATION.
Page 58
5.6 Programme 6: Adult Education & Training
5.6.1 Programme Purpose:
To provide adult education and training (AET) in accordance with the Adult Basic
Education and Training Act, 52 of 2000, inclusive of provisions of the AET Amendment
Act, 2010.
This programme includes all publicly funded expenditure items utilized at ABET sites to
offer adult basic education and training. This programme includes both expenditure
items purchased by the Department, and any transfer of payments from the state to
ABET sites.
Responsibility for ABET is accommodated within the Curriculum Branch and is
undertaken in the ABET Directorate of the Chief Directorate: GET. The programme is
significant to the welfare of the province. Limpopo has 635, 984 adults aged from 16
who are illiterate. The literacy rate of adults 16 years and older is 80.7%.
5.6.2 Sub-Programmes.
5.6.2.1 Sub-programme 6.1: Subsidies to Public Adult Learning Centres:
To support specific public AET sites through subsidies
5.6.2.2 Sub-programme 6.2: Professional Services:
To provide educators and learners at AET Centres with departmentally managed
support service
5.6.2.3 Sub-programme 6.3: Human Resource Development:
To provide for the professional and other developmental needs of management,
educators and support staff at AET centres
5.6.3 List the strategic objectives for the financial year under review
o SO 6.1: Responsive and relevant curricula [including Learnerships] for all
categories of learners provided.
SO statement: To expand training and skills development programmes and
Learnerships to reach 2,000 learners by 2014/15.
o SO 6.2: Access to Public Adult Learning Centres (PALCs) expanded.
SO statement: To expand access to ABET programmes by increasing learner
enrolment from 36,503 to 73,000 by 2014/15 and establishing 20 new centres
annually.
PART B: PERFORMANCE INFORMATION.
Page 59
5.6.4 Strategic objectives, performance indicators planned targets
and actual achievements
5.6.4.1 Strategic objectives
Programme 6: Adult Education & Training
Strategic
objectives
Ac
tua
l
Ac
hie
ve
me
nt
20
11
/1
2
Pla
nn
ed
Ta
rge
t
20
12
/1
3
Ac
tua
l
Ac
hie
ve
me
nt
20
12
/1
3
De
via
tio
n f
rom
pla
nn
ed
targ
et
to Comment on deviations
SO6.1: Responsive
and relevant
curricula [including
Learnerships] for
all categories of
learners provided.
- 100 0 -100 Financial constraints.
SO6.2: Access to
Public Adult
Learning Centres
(PALCs) expanded.
36,505
learners
& 0
Centres
51,308 32,053
learners
& 0
Centres
-19,255
learners
& -50
centres
New AET centres could not be
established due to financial
constraints.
Performance indicators, planned targets and actual achievements.
Programme 6: Adult Education & Training
Performance
Indicator
Ac
tua
l
Ac
hie
ve
me
nt
20
11
/1
2
Pla
nn
ed
Ta
rge
t
20
12
/1
3
Ac
tua
l
Ac
hie
ve
me
nt
20
12
/1
3
De
via
tio
n f
rom
pla
nn
ed
ta
rge
t
to A
ctu
al
Ac
hie
ve
me
nt
for
20
12
/1
3
Co
mm
en
t o
n
de
via
tio
ns
PPM
601
No of learners
enrolled in
public ABET
Centres.
36505 51 308 32053 -19 255 The target
was based
on
2011/12
enrolment
figures.
The 50
centres
could not
be
established
PART B: PERFORMANCE INFORMATION.
Page 60
Programme 6: Adult Education & Training
Performance
Indicator
Ac
tua
l
Ac
hie
ve
me
nt
20
11
/1
2
Pla
nn
ed
Ta
rge
t
20
12
/1
3
Ac
tua
l
Ac
hie
ve
me
nt
20
12
/1
3
De
via
tio
n f
rom
pla
nn
ed
ta
rge
t
to A
ctu
al
Ac
hie
ve
me
nt
for
20
12
/1
3
Co
mm
en
t o
n
de
via
tio
ns
as
envisaged
due to
financial
constraints
PPM
602
No. of
educators
employed in
public ABET
Centres.
2793 3 043 2548 -495 New AET
centres
could not
be
established
and more
educators
not
employed
due to
financial
constraints
.
PSM
603
No. of new
ABET centres
established.
0 50 0 -50
Financial
constraints
Strategy to overcome areas of underperformance.
Areas of under performance Strategy to overcome areas of under
performance
� Learner enrolments in AET centres. � Re-prioritisation will be done to
ensure funds are made available for
AET in conjunction with DHET.
� Employment of educators in AET
Centres.
� Re-prioritisation will be done to
ensure funds are made available for
AET in conjunction with DHET.
� Establishment of AET Centres � Re-prioritisation will be done
ensure funds are made available for
AET in conjunction with DHET.
Changes to planned targets
PART B: PERFORMANCE INFORMATION.
Page 61
N/A
Linking performance with budgets.
Sub-programme expenditure
2012/2013 2011/2012
Sub-
Programme
Name
Final
Appropri
ation
Actual
Expendit
ure
(Over)/U
nder
Expendit
ure
Final
Appropri
ation
Actual
Expendit
ure
(Over)/U
nder
Expendit
ure
R’000 R’000 R’000 R’000 R’000 R’000
Public Centres 163
794
170
920
(7 126) 138
500
151
895
(13 39
5)
Total 163
794
170
920
(7 126
)
138
500
151
895
(13 39
5)
5.7 Programme 7: Early Childhood Development.
5.7.1 Programme Purpose:
To provide Early Childhood Development (ECD) at the Grade R level in accordance
with White Paper 5.
The programme aims to protect the child’s rights to develop his/her full cognitive,
emotional, social and physical potential in line with ECD White Paper No. 5 (2001). Early
Childhood Development is about the holistic development of the child from birth - 9yrs.
The other purpose is to expand ECD provision, correcting the imbalances in provision,
ensuring equitable access and improving the quality and delivery of ECD Programmes.
ECD in our department is administered in three different directorates; Pre Grade R
Directorate, ECD Pre-Grade R- EPWP and the Foundation Phase Directorate. All three
directorates operate in the community learning sites. Pre-Grade focuses on the
development and implementation of Curriculum, Provision of LTSM, practitioner
development and resource mobilization. On the other hand ECD EPWP focuses on
Curriculum implementation, practitioner development, mobilization of resources,
training of cooks and gardeners and facilitates payment of stipend. The same applies
to the Foundation Phase Directorate; its focus is on curriculum matters, provision of
LTSM and resource mobilization as well.
The three directorates are also involved in the implementation of the Integrated
Strategy for Early Childhood Development which involves other sister departments.
PART B: PERFORMANCE INFORMATION.
Page 62
5.7.2 Analysis per sub-programme.
o Sub-programme 7.1: Grade R in Public Schools:
To provide specific public ordinary schools with resources required for Grade R
and encourage more schools to establish grade R classes where space exists
o Sub-programme 7.2: Grade R in Community Schools:
To support particular community centres [ECD independent schools] at the
Grade R level
o Sub-programme 7.3: Professional Services:
To provide educators and learners in ECD sites with departmentally managed
support services
o Sub-programme 7.4: Human Resource Development:
To provide for the professional and other developmental needs of educators and
non-educators in ECD sites.
o Sub-programme 7.5: Conditional Grant:
To provide for the infrastructure for ECD
5.7.3 List the strategic objectives for the financial year under review.
The strategic objectives for this programme are as follows:
o SO 7.1 Universal access to Early Childhood Development programmes ensured.
SO statement: To contribute to universal access by ensuring that by 2014/15,
95% of learners in Grade 1 shall have completed Grade R.
5.7.4 Strategic objectives, performance indicators planned targets
and actual achievements
5.7.4.1 Strategic objectives
Programme 7: Early Childhood Development
Strategic
objectives
Actual
Achieveme
nt 2011/12
Planned
Target
2012/13
Actual
Achieveme
nt
2012/13
Deviation
from
planned
target to
Actual
Achievement
for 2012/13
Comment
on
deviations
SO 7.1 Universal 83%37 85% 82.4%38 -2.6% Public
37
83% = 110197 (Gr. R learners in 2010) divided by 131751 (Gr. 1 learners in 2011). Source: School Realties
2011 published by National Education Dept.
PART B: PERFORMANCE INFORMATION.
Page 63
Programme 7: Early Childhood Development
Strategic
objectives
Actual
Achieveme
nt 2011/12
Planned
Target
2012/13
Actual
Achieveme
nt
2012/13
Deviation
from
planned
target to
Actual
Achievement
for 2012/13
Comment
on
deviations
access to Early
Childhood
Development
programmes
ensured.
ordinary
schools
without
resources
could not
enrol
Grade R
learners.
Performance indicators, planned targets and actual achievements
Programme 7: Early Childhood Development
Performance Indicator Actua
l
Achie
veme
nt
2011
/12
Plann
ed
Target
2012/
13
Actua
l
Achie
veme
nt
2012
/13
Deviatio
n from
planned
target to
Actual
Achieve
ment for
2012/13
Comment on
deviations
PPM
701
No of learners enrolled in
Grade R in public schools.
9276
0
10
500
1162
90
+105 790 The huge variance
was caused by a
typing error – the
planned target was
105,500 and not
10,500 as recorded
in the APP. The
actual variance
should therefore be
10,790 due to
intensified
38
82.4% = 117,279 (Grade R learners in 2011) divided by 142,355 (Grade1 learners in 2012). Source: School
Realties 2011 and 2012
PART B: PERFORMANCE INFORMATION.
Page 64
Programme 7: Early Childhood Development
Performance Indicator Actua
l
Achie
veme
nt
2011
/12
Plann
ed
Target
2012/
13
Actua
l
Achie
veme
nt
2012
/13
Deviatio
n from
planned
target to
Actual
Achieve
ment for
2012/13
Comment on
deviations
campaign on
learner registration
as per Provincial
integrated social
cluster strategy.
PPM
702
No of public schools that
offer Grade R.
2620 2529 2327 -202 The 4th quarter
report of 2012/13
indicated 2529
schools. After
verification the
figure was found to
be 2327. The
variance is due to
over projection
based on the 2011
Annual survey.
PSM
703
No of Pre-grade R
Practitioners trained on
Child Care Level 01
through EPWP.
2233 300 300 0 N/A
PSM
704
No of Cooks trained on
Cooks 101 through EPWP.
0 200 200 0 N/A
PSM
705
No of Gardeners trained
on Vegetable propagation
and paid stipend through
EPWP.
0 200 200 0 N/A
PSM
706
No of Pre-Grade R
Practitioners trained on
Curriculum from birth to
4 years.
300 450 450 0 N/A
Strategy to overcome areas of under performance
PART B: PERFORMANCE INFORMATION.
Page 65
No underperformance was recorded for this programme. All the targets set for this Programme
were achieved.
Changes to planned targets
N/A
Linking performance with budgets.
Sub-programme expenditure 2012/2013 2011/2012
Sub- Programme
Name
Final
Appropri
ation
Actual
Expendit
ure
(Over)/U
nder
Expendit
ure
Final
Appropri
ation
Actual
Expendit
ure
(Over)/U
nder
Expendit
ure
R’000 R’000 R’000 R’000 R’000 R’000
Grade R in Public
Schools
34 954 12 938 22 016 39 943 36 632 3 311
Grade R in
Community
Centres
64 632 28 314 36 318 61 554 34 875 26 679
Pre-Grade R 86 957 42 742 44 215 88 541 91 698 (3 157)
EPWP Incentive
Grant
1 080 1 335 (255) 1 071 696 375
EPWP Social
Grant
18 557 26 756 (8 199)
Total
206 180 112 085 94 095 191 109 163 901 27 08
5.8 Programme 8: Professional Auxiliary Services.
5.8.1 Programme Purpose:
Programme Purpose:
The purpose of this Programme as a whole is to provide educational institutions with
training and support.
PART B: PERFORMANCE INFORMATION.
Page 66
5.8.2 Analysis by sub-programme.
• Sub-programme 8.1: Payments to SETA:
To provide human resource development for employees in accordance with the Skills
Development Act.
• Sub-programme 8.2: Conditional Grant Projects:
To provide for projects specified by the Department of Basic Education that are applicable
to more than one programme and funded from conditional grants.
• Sub-programme 8.3: External Examinations:
To provide for departmentally managed examination services.
• Sub-programme 8.4: Continuous Professional Development Centres:
To provide educators with professional development on a continuous basis to ensure
effective teaching and learning.
5.8.3 List the strategic objectives for the financial year under review o SO 8.1: Assessment and examination effectively managed.
SO statement: To ensure credibility of internal and external examination results by
retraining all 3,826 Districts and Circuit officials who are responsible for managing
examinations by 2014/15.
o SO 8.2: Continuous professional development provided to Curriculum advisors
(CAs) and educators.
SO statement: Provide continuous professional development for 250 CA’s and
o 1620 Educators by 2014/14.
o SO 8.3: Social issues affecting the school – HIV & AIDS effectively responded to.
SO statement. Contribute to elimination of stigmatization and discrimination and
spread of HIV and AIDS in schools and workplace by reaching 9,000 educators and
Curriculum Advisors by 2014/15.
5.8.4 Strategic objectives, performance indicators planned targets
and actual achievements
PART B: PERFORMANCE INFORMATION.
Page 67
5.8.4.1 Strategic objectives.
Programme 8: Professional Auxiliary Services
Strategic
objectives
Actua
l
Achie
veme
nt
2011
/12
Plann
ed
Targe
t
2012/
13
Actu
al
Achi
evem
ent
2012
/13
Deviati
on
from
planne
d
target
to
Actual
Achiev
ement
for
2012/1
3
Comment on deviations
8.1: Assessment
and examination
effectively
managed.
2,802 6024 7,746 1,722 This is a favourable variance. More
educators and Circuit officials were
available for training at no
additional costs. Training of more
officials provides a pool of trained
officials which ensures effective
management of examinations.
8.2: Continuous
professional
development
provided to
Curriculum
advisors (CAs) and
educators.
33
CAs
and
174
educa
tors
80 CAs
and
240
educat
ors
0 CAs
&
234
educ
ators
-80 CAs
and -6
educato
rs
The variance was due to non-
approval of CAs training as per the
business plan. The training was
meant for grades 10 & 11. The 6
educators could not be released for
training due to grade 12 teaching
commitments
8.3: Social issues
affecting the school
– HIV & AIDS
effectively
responded to.
1,468 1,000 977 -23 The 23 educators could not attend
due to
PART B: PERFORMANCE INFORMATION.
Page 68
Performance indicators, planned targets and actual
achievements
Programme 8: Professional Auxiliary Services
Performance Indicator Actual
Achieve
ment
2011/12
Planned
Target
2012/13
Actual
Achiev
ement
2012/
13
Deviation
from
planned
target to
Actual
Achievem
ent for
2012/13
Comment on deviations
PPM
801
No. of candidates
registered for the
grade 12 senior
certificate
examination (Matric
exams).
91256 72 000 78
211
6 211 This is a favourable
variance which came as a
result of candidates who re-
registered as full time
candidates in order to
improve their results.
PPM
802
No. of candidates for
the ABET NQF level
4 examinations39.
27547 32 372 25
791
-6 581 High dropout rate
PSM
803
No. of educators
enrolled for CPDC
for Maths, Science,
Languages &
Commercial
subjects.
174 240 234 -6
The 6 educators could not
be released for training due
to grade 12 teaching
commitments
PSM
804
No. of Curriculum
Advisors [CAs]
provided with
professional
development in
Maths, Science,
Languages &
Commercial
subjects.
33 80 0 -80 The variance was due to
non-approval of CAs
training as per the business
plan.
PSM
805
No. of Educators
trained on Life Skills
in the classroom.
1468 1 000 977 -23 The variance is due to the
fact that some teachers did
not attend as a result of
personal and family
commitment since these
workshops are done during
39
The figures provided are for ABET level 4.
PART B: PERFORMANCE INFORMATION.
Page 69
Programme 8: Professional Auxiliary Services
Performance Indicator Actual
Achieve
ment
2011/12
Planned
Target
2012/13
Actual
Achiev
ement
2012/
13
Deviation
from
planned
target to
Actual
Achievem
ent for
2012/13
Comment on deviations
weekends.
PSM
806
No. of officials
trained on the
conduct,
management and
administration of
assessment and
examination for
grades 10, 11, 12 &
ABET level 4
2802
6,024
7746
1 722
This is a favourable
variance. More educators
and Circuit officials were
available for training at no
additional costs. Training of
more officials provides a
pool of trained officials
which ensures effective
management of
examinations.
Strategy to overcome areas of under performance Areas of under performance Strategy to overcome areas of under
performance
No. Of learners sitting for AET exams. Continuous encouragement and support for
candidates who have registered for exams will be
conducted to reduce the high dropout rate.
Training of educators in life skills in the
classroom.
The remaining teachers will be trained in the
new financial year (2013/14).
Changes to planned targets
N/A
PART B: PERFORMANCE INFORMATION.
Page 70
Linking performance with budgets.
Sub-programme expenditure 2012/2013 2011/2012
Sub- Programme
Name
Final
Appropri
ation
Actual
Expenditu
re
(Over)/U
nder
Expenditu
re
Final
Appropri
ation
Actual
Expenditu
re
(Over)/U
nder
Expendit
ure
R’000 R’000 R’000 R’000 R’000 R’000
Payment to SETA 18 409 13 794 4 615 56 56
Special Projects 29 942 12 573 17 369 34 646 25 706 8 940
External
Examination
Services
215
614
216
608
(994) 204
334
163
433
40 901
Education
Multipurpose
Centres
50 554 40 244 10 310 40 742 39 154 1 588
Total 314 519 283 219 31 300 279 778 228 293 51 485
6. SUMMARY OF FINANCIAL INFORMATION
6.1. Departmental receipts
The Department is not a revenue generating department and its revenue is “passive” as it
mostly derived from sale of tender documents and the commission on insurance.
Tariff policy
The department charges fees for examination related services but the tariff thereof is
determined by the National Department of Basic Education.
Revenue from the sale of capital assets is in relation to redundant assets that were disposed of
through a public auction.
2012/2013 2011/2012
Departmenta
l receipts
Estimate Actual
Amount
Collected
(Over)/Un
der
Collection
Estimate
Actual
Amount
Collected
(Over)/Un
der
Collection
R’000 R’000 R’000 R’000 R’000 R’000
Tax Receipts
Casino
taxes
PART B: PERFORMANCE INFORMATION.
Page 71
2012/2013 2011/2012
Departmenta
l receipts
Estimate Actual
Amount
Collected
(Over)/Un
der
Collection
Estimate
Actual
Amount
Collected
(Over)/Un
der
Collection
R’000 R’000 R’000 R’000 R’000 R’000
Horse
racing
taxes
Liquor
licences
Motor
vehicle
licences
Sale of goods
and services
other than
capital assets
Transfers
received
Fines,
penalties and
forfeits
Interest,
dividends and
rent on land
Sale of capital
assets
Financial
transactions
in assets and
liabilities
Total
6.2. Programme Expenditure
2012/2013 2011/2012
Programme
Name
Final
Appropriation
Actual
Expenditur
e
(Over)/Unde
r Expenditure
Final
Appropriation
Actual
Expenditure
(Over)/Und
er
Expenditur
e
R’000 R’000 R’000 R’000 R’000 R’000
Administ
ration
1 269 167 1 356
447
(87 280) 1 356 892 1 385 731 (28 839)
Public
Ordinary
School
19 966 077 19 047
181
918 896 18 242 210 18 370
167
(127 95
7)
Independ
ent
Schools
101 457 86 515 14 942 72 028 71 588 440
Public
Special
Schools
316 935 322 196 (5 261) 291 792 288 944 2 848
PART B: PERFORMANCE INFORMATION.
Page 72
2012/2013 2011/2012
Programme
Name
Final
Appropriation
Actual
Expenditur
e
(Over)/Unde
r Expenditure
Final
Appropriation
Actual
Expenditure
(Over)/Und
er
Expenditur
e
Further
Educatio
n and
Training
545 768 544 967 801 495 851 500 872 (5 021)
Adult
Educatio
n and
Training
163 794 170 920 (7 126) 138 500 151 895 (13 395)
Early
Childhoo
d
Develop
ment
206 180 112 089 94 091 191 109 163 901 27 208
Auxiliary
and
Associate
d
Services
314 519 283 223 31 296 279 778 228 293 51 485
Total 22 883 897 21 923
538
960 359 21 068 160 21 161
391
(93 231)
6.3. Transfer payments, excluding public entities
The table below reflects the transfer payments made for the period 1 April XXX to 31 March XXX
Name of
transferee
Purpose for
which the
funds were
used
Compliance
with s 38 (1)
(j) of the
PFMA
Amount
transferred
(R’000)
Amount
spent by
the entity
Reasons
for the
funds
unspent
by the
entity
The table below reflects the transfer payments which were budgeted for in the period 1 April
20XX to 31 March 20XX, but no transfer payments were made.
Name of transferee Purpose for
which the funds
were to be used
Amount
budgeted for
(R’000)
Amount
transferred
(R’000)
Reasons why funds were not
transferred
Public Ordinary
School
Norms and
standards to
schools
495,926 498,165 N/A
Independent
Schools
Norms and
standards to
schools
101,457 86,515 N/A
Public Special
Schools
Norms and
standards to
schools
43,112 43,112 N/A
Further
Education and
Training
Running costs
for the colleges
195,444 195,444
Education Provide 16,214 2,638 N/A
PART B: PERFORMANCE INFORMATION.
Page 73
Development
Trust
infrastructure
support on
50:50 bases,
with the donors
6.4. Public Entities
The Department has no public entities that are reporting to the MEC for Education
6.5. Conditional grants and earmarked funds paid
The Department did not pay out any conditional grants
6.6. Conditional grants and earmarked funds received
Conditional Grant Technical Secondary Schools:
Department who transferred the grant Department of Basic Education
Purpose of the grant To recapitalise up to 24 technical schools to improve their
capacity to contribute to skills development and training in
Limpopo.
Expected outputs of the grant Building of new Technical workshops at schools, -
Refurbishment of existing Technical workshops at schools, -
supply and install equipment and machinery at schools, - Train
Technology teachers in practical subject methodologies
Actual outputs achieved supply and install equipment and machinery at schools, - Train
Technology teachers in practical subject methodologies
Amount per amended DORA R26,700,000.00
Amount received (R’000) 36,185 Reasons if amount as per DORA was
not received N/A
Amount spent by the department
(R’000) 11,906
Reasons for the funds unspent by the
entity Delay in the signing of the Service level agreement for
infrastructure which ultimately delayed the appointment of
contractors by implementing agent Monitoring mechanism by the
receiving department Monthly monitoring the grant
Conditional Grant Dinaledi Schools:
Department who transferred the grant Department of Basic Education
PART B: PERFORMANCE INFORMATION.
Page 74
Purpose of the grant To promote Mathematics and Physical Science teaching and
learning; to improve learner performance in Mathematics and
Physical Science in line with the Action Plan 2014; to improve
teachers' content knowledge of Mathematics and Physical
Science.
Expected outputs of the grant Provide up to 7 Textbooks for each learner in Grades 8, 9, 10, 11
and 12 as is required to address shortages
Provide Mobile Science laboratories to Dinaledi schools without
labs and science kits to Dinaledi Schools
Procure Mathematics kits for Dinaledi schools
Provide ICT laboratories to Dinaledi schools without ICT Labs
Provide televisions that can receive education TV Broadcasts
and solutions to Dinaledi schools
Provide Dinaledi schools with computers
Procure Mathematics, Physical Science and English FAL
teaching and learning software for Dinaledi Schools
Train teachers on content knowledge in Mathematics , Physical
sciences and English FAL
Capacity development of principals in Dinaledi schools
Train and support Grade 8, 9 and 10 learners in Dinaledi
schools to participate in Mathematics and Science
Olympiads Actual outputs achieved Provide up to 7 Textbooks for each learner in Grades 8, 9, 10, 11
and 12 as is required to address shortages
Provide Mobile Science laboratories to Dinaledi schools without
labs and science kits to Dinaledi Schools
Procure Mathematics kits for Dinaledi schools
Provide televisions that can receive education TV Broadcasts
and solutions to Dinaledi schools
Provide Dinaledi schools with computers
Procure Mathematics, Physical Science and English FAL
teaching and learning software for Dinaledi Schools
Train teachers on content knowledge in Mathematics , Physical
sciences and English FAL
Capacity development of principals in Dinaledi schools
Train and support Grade 8, 9 and 10 learners in Dinaledi schools
to participate in Mathematics and Science Olympiads
Amount per amended DORA R10,169,000.00
Amount received (R’000) R14,390
Reasons if amount as per DORA was
not received
N/A
Amount spent by the department
(R’000)
5,732
Reasons for the funds unspent by the
entity
N/A
Monitoring mechanism by the
receiving department
Monthly monitoring the grant
Conditional Grant Education Infrastructure:
Department who transferred the grant Department of Basic Education
Purpose of the grant To help accelerate construction, maintenance, upgrading and
rehabilitation of new and existing infrastructure in education; to
PART B: PERFORMANCE INFORMATION.
Page 75
enhance capacity to deliver infrastructure in education; to
address damage to school infrastructure caused by disasters
Expected outputs of the grant Number of new schools and additional education spaces,
education support spaces,
administration as well as equipment and furniture
Number of existing school infrastructure upgraded and
rehabilitated
Number of new and existing schools maintained
Number of work opportunities created Actual outputs achieved existing school infrastructure upgraded and rehabilitated
new and existing schools maintained
new schools and additional education spaces, education support
spaces,
administration built work opportunities created
Amount per amended DORA R942,091,000.00
Amount received (R’000) 706,568
Reasons if amount as per DORA was
not received
R 225 000 withheld by Treasury and DBE due to slow spending
and transferred to other provinces
Amount spent by the department
(R’000)
564,420
Reasons for the funds unspent by the
entity
Delay in signing of service delivery agreements with
Implementing Agents
Delay in procurement of professional service providers
Delay in procurement of contractors Monitoring mechanism by the
receiving department
Provincial departments must establish committees with the
relevant implementing agents and
hold monthly meetings that are minuted to review progress on
the IPMP and Infrastructure Programme Implementation Plans
(IPIP).
Conditional Grant Further Education and Training:
Department who transferred the grant Purpose of the grant To ensure the successful transfer of the Further Education and Training college function to
the Department of Higher Education and Training. Expected outputs of the grant Actual outputs achieved Amount per amended DORA
Amount received (R’000) Reasons if amount as per DORA was
not received
Amount spent by the department
(R’000)
Reasons for the funds unspent by the
entity
Monitoring mechanism by the
receiving department
Conditional Grant EPWP Incentive:
Department who transferred the grant Department of National Public Works Purpose of the grant To incentivise provincial departments to expand work creation
efforts through the use of labour intensive delivery methods in
the following identified focus areas, in compliance with the
EPWP guidelines: road maintenance and the maintenance of
buildings; low traffic volume roads and rural roads; other
PART B: PERFORMANCE INFORMATION.
Page 76
economic and social infrastructure; tourism and cultural
industries; and sustainable land based livelihoods
Expected outputs of the grant Improved quality of life of unemployed people through
employment creation and increased income.
Improved service delivery to communities by expanding the
reach and quality of social services
Strengthened capacity of non government delivery partners
through increased access to funds for training, wages and
administration.
Actual outputs achieved Increased number of people employed and receiving income
though EPWP. Increase duration of the work opportunities
created. 111 Pre Grade R practitioners were paid monthly
stipends for 7 Months
Amount per amended DORA R1,080
Amount received (R’000) 1,080
Reasons if amount as per DORA was
not received
N/A
Amount spent by the department
(R’000)
1,335
Reasons for the funds unspent by the
entity
N/A
Monitoring mechanism by the
receiving department
Monitoring of ECD Sites
Budget monitored by Monthly expenditure
Conditional Grant EPWP Social Grant:
Department who transferred the grant Department of National Public Works Purpose of the grant To incentivise provincial social sector departments identified in
the 2012 Social Sector EPWP log-frame to increase job creation
by focusing on the strengthening and
expansion of social service programmes that have employment
potential.
Expected outputs of the grant Improved quality of life of unemployed people through
employment creation and increased income.
Improved service delivery to communities by expanding the
reach and quality of social services
Strengthened capacity of non government delivery partners
through increased access to funds for training, wages and
administration.
Actual outputs achieved Increased number of people employed and receiving income
though EPWP.
Increase duration of the work opportunities created.
170 Cooks received training on Cooks 101 and paid monthly
stipends
170 Gardeners received training on Vegetable Propagation and
paid monthly stipends
169 Pre Grade R practitioners received training on Child Care
Level 1 and paid monthly stipends
470 National School Nutrition Programme School based
Assistants received training on Project Management and paid
monthly stipends
Amount per amended DORA R18,557,000.00
Amount received (R’000) 18,557
Reasons if amount as per DORA was N/A
PART B: PERFORMANCE INFORMATION.
Page 77
not received
Amount spent by the department
(R’000)
26,756
Reasons for the funds unspent by the
entity
N/A
Monitoring mechanism by the
receiving department
Monitoring of training venues
Monitoring of ECD Sites
Monitor Schools on National School Nutrition Programme.
Budget monitored by Monthly expenditure.
Conditional Grant HIV/AIDS Life Skills:
Department who transferred the grant Purpose of the grant To support South Africa’s HIV prevention strategy by increasing sexual and reproductive
health knowledge, skills and appropriate decision making among learners and educators; to
mitigate the impact of HIV by providing a caring, supportive and enabling environment for learners and educators; to ensure the provision of a safe, rights-based environment in
schools that is free of discrimination, stigma and any form of sexual harassment/abuse. Expected outputs of the grant TRAINING AND DEVELOPMENT
1. Educators receive in-service training on sexual and reproductive health including HIV and the related
chronic illnesses such as TB.
2. Master trainers trained in the integration of sexual and reproductive health (SRH) and TB
programmes into the school curriculum.
3. Educators trained to implement SRH and TB programmes for learners and to protect themselves
from HIV and TB
EMGD
1. School Management Teams (SMTs) trained to develop school implementation plans focusing on
keeping young people in school; ensuring that SRH and TB education is implemented for all learners in
schools; and ensuring access to SRH and TB services.
2. Communicated plans to increase access to sexual and reproductive health, HIV and TB services for
learners and educators in all schools
CARE AND SUPPORT
Care and support programmes focusing on increasing safety and reducing vulnerability implemented for
learners and educators
CORE CURRICULAR ACTIVITIES
1. Age-appropriate sexual and reproductive health and HIV-related life skills are delivered through co-
curricular means (including critical components of the ISHP’s health services package) in all South
African schools. 2.Co-curricular activities on SRH and TB implemented in schools
LTSM
Curriculum Assessment Policy Statements (CAPS)-compliant material including material for learners
with barriers to learning printed and distributed to schools. First Aid replenishment.
ADVOCACY AND COMMUNICATION
Advocacy and social mobilization events hosted with learners, educators and school communities to
review and change societal norms and values on SRH and TB and improve understanding of the
transformative nature of educations.
MONITORING, SUPPORT AND EVALUATION
Monitoring and support visits conducted at district and
school levels Actual outputs achieved LTSM:
Procurement of 5000 First Aid refills, 5 set of CPR dolls, 10 First Aid Kits and printing of 50 000
Learner Activity books.
Monitoring of 10 schools. Amount per amended DORA
Amount received (R’000) 29,942
PART B: PERFORMANCE INFORMATION.
Page 78
Reasons if amount as per DORA was
not received
Amount spent by the department
(R’000) 12,574
Reasons for the funds unspent by the
entity Spending is on Track.
Monitoring mechanism by the
receiving department Balancing of books monthly, and reporting
6.7. Donor Funds
Donor assistance includes both cash and in-kind contributions. Reporting on donor
assistance needs substantial improvement in light of the lack of sufficient funding
information received in prior financial years from institutions. The following
information should be presented for donor funds. All financial amounts must agree to
the amounts disclosed in the annual financial statements.
• The name of the donor
• The amount received in the current reporting period
• The purpose of the donor funding
• Outputs achieved
• Was the funding received in cash or in-kind
• Amount spent from the donor funds
• The monitoring/reporting to the donor
• Reasons for any unspent funds and if the project is complete will the funds be
returned to the donor.
Donor Fund XXX:
Name of donor
Full amount of the funding
Period of the commitment
Purpose of the funding
Expected outputs
Actual outputs achieved
Amount received in current
period (R’000)
Amount spent by the
department (R’000)
Reasons for the funds
unspent
Monitoring mechanism by
the donor
PART B: PERFORMANCE INFORMATION.
Page 79
6.8. Capital investment, maintenance and asset management plan
Infrastructure projects completed in the current year
The Department utilised implementing agents in the implementation of its
infrastructure program. For this purpose Service Level Agreements (SLA’s) are signed
annually with them to regulate the relationship with the department and to assist in
monitoring the level of service received from the implementing agents. During the
current financial year some critical aspects within these SLAs had to be reviewed which
led to the delay in the signing thereof and therefore implementation.
The following are the implementing agents that were used:
� MVULA Trust and CSIR - Water and Sanitation projects;
� LEDA (former LIBSA) - emptying of the enviroloo toilets in schools; and
� Limpopo Department of Public Works and IDT - construction and capital
maintenance projects.
The monitoring of the implementation of the projects was hampered by the skills
deficiencies within the Department. Prior to the 2012/13 financial year the Department
had been utilising the services of a PMU to provide the technical skills required to
monitor the implementation of these infrastructure projects. However the contract of
the PMU was subsequently cancelled resulting in serious challenges within the
Department. In order to fill this gap, the National Treasury provided that R10 million
should be top-sliced from the Infrastructure Grant in order to employ the necessary
professionals with the required technical skills. The Department however has been
facing challenges in attracting these professionals with the required skills set and
qualifications due to the salary packages offered in the public sector as opposed to the
same in the private sector. The DPSA is being engaged to assist in this regard.
During the year under review the following projects were completed:
99 classrooms as opposed to the planned 510;
18 specialist rooms as opposed to the planned 208.
The under achievement was due to the delays by implementing agents as explained
above. The Department had also planned to build 18 full service schools but none was
completed due to the same reason.
For 2012/13 there was no plan to provide any schools with water supply and electricity.
This was due to budgetary constraints. The projects that were completed were those
that were carried over from the previous financial year.
Infrastructure projects that are currently in progress
The Department is currently having 131 construction projects under construction. Of
these 12 projects are on hold or have been deferred. The remaining projects will be
completed by 31 March 2014. Additional to these there were 295 projects that were in
retention. A process will be engaged in to order to ensure that these projects are closed
out as most of them have been long handed over, are already in use and are long past the
retention period.
Plans to close down or down-grade any current facilities,
PART B: PERFORMANCE INFORMATION.
Page 80
The Department is engaged in a continuous process of considering the viability of a
number of schools with very low enrolment for possible merging. Through this process
45 schools will be merged during the 2013/14 financial year. The idle schools buildings
will then be handed back to the Department of Public Works as the custodian of
immovable assets per GIAMA.
Progress made on the maintenance of infrastructure
Minor (operational) maintenance of school building is the responsibility of the School
Governing Body (SGB) and this is financed through the norms and standards funding
transferred to schools that are no-fee schools and from school fees collected by other
schools fees collecting schools.
Capital maintenance is the responsibility of the Department and is performed as part of
its infrastructural program. For this purposes the Department utilises its
implementation agents for capital maintenance. These capital maintenance projects
were delayed due to the delays in the signing of the SLAs with the implementing agents.
All identified and funded maintenance projects have been handed over to implementing
agents and will be completed by 31 March 2013.
A significant portion of the capital maintenance expenditure related to repairs to schools
were damaged by storms. The nature of these damages are such that they are difficult to
plan for and once they have occurred, they need immediate attention as they have a
negative impact on the Department's ability to achieve its mandate. There were
however delays in responding to these as the infrastructure budget is linked to a project
list that dictates which projects can be implemented. The Department will be requesting
the National Treasury to grant it flexibility with regards to this list in order for it to be
able to respond to emergency projects like storm damaged schools.
Movement in asset holdings
At the beginning of the year the Department had movable assets to the value of R413
Million. Assets to the value of R 591 000 were disposed of during the year and R4, 5
million procured which resulted in the total movable assets holdings of the Department
being R 417 Million.
Maintenance of the asset register
The Department updated its asset register on a monthly basis with assets procured in
that month. In addition to this a physical asset verification process was conducted
during the year and the asset register updated accordingly. However a number of
challenges were still identified with the asset register by the office of the Auditor
General and the Department has put a plan in place to address these.
The Department had a total of 7 720 movable assets whose conditions were as follows:
Excellent - 1%; Good - 62%; Poor - 37%
PART B: PERFORMANCE INFORMATION.
Page 81
2012/2013 2011/2012
Infrastruct
ure
projects
Final
Appropr
iation
R’000
Actual
Expendit
ure
R’000
(Over)/U
nder
Expenditu
re
R’000
Final
Appropriati
on
R’000
Actual
Expenditu
re
R’000
(Over)/Und
er
Expenditur
e
R’000
New and
replacement
assets
74 144 103 009 (28 865) 308 979 306 998 1 981
Existing
infrastructure
assets
- Upgrades
and
additions
550 009 324 406 225 603 281 347 264 270 17 077
- Rehabilitati
on,
renovations
and
refurbishme
nts
156 803 136 666 20 137 626 780 630 947 (4 167)
- Maintenanc
e and
repairs
94 180 0 94 180 26 733 25 972 761
Infrastructure
transfer
- Current
- Capital
Total 875 136 564 081 311 055 1 243 839 1 228 187 15 652
PART C: GOVERNANCE
Page 82
1. INTRODUCTION.
LDoE has established several governance and coordinating structures (Committees) at
various strategic levels to ensure that funds allocated to the vote are ustilised for the
purposes for which they were intended. These various structures also oversee and
ensure that funds allocated are spent in the most economic and effective ways possible.
The following are the existing governance structures and the frequency of their
meetings:
Structure Membership Frequency of
Meetings
Executive Management
Committee (EMC)
Administrator; Head of Department; Senior
General Managers and Chief Finance Officer.
Fortnightly
Top Management Committee
(TMC)
Administrator; Head of Department; Senior
General Managers; Chief Finance Officer, General
Managers and District Senior Managers.
Monthly
Senior Management
Committee (SMC)
Administrator; Head of Department; Senior
General Managers; Chief Finance Officer, General
Managers, District Senior Managers and Senior
Managers.
Quarterly
Bid Adjudication Committee
(BAC)
Officials as appointed by the Accounting Officer. Bi-monthly
Risk Management Committee All SGMs and identified Programme Managers Monthly
Audit Steering Committee All SGMs, identified Programme Managers,
Auditor General, Provincial Treasury and
District Senior Managers
Monthly
The department further has briefing and accountability sessions with oversight
structures at regular intervals, where such structures are appraised on progress
towards achievement of goals; challenges encountered as well as interventions to
overcome stated challenges. These oversight structures include the following: the
Portfolio Committee on Education; Audit Committee; Department of Basic Education (in
terms of NEPA and other applicable legislation) Provincial Treasury, the Auditor General
of South Africa, Select Committees (of the NCOP) as a result of the S100(1)(b)
intervention.
2. RISK MANAGEMENT.
Risk Management Policy and Strategy have been developed and are in place. The
department conducted risk assessment on all its key areas of performance, which
resulted in the identification of the department’s top ten (10) risks. Relevant line
functions were directed to develop mitigation strategies to ensure reduction of the
PART C: GOVERNANCE
Page 83
impact of such risks on the department’s operations. Risk Management Committee
provides oversight over the effectiveness of the Internal Control environment, including
financial and non-financial reporting in compliance with applicable laws, regulations
and policies. The department has already developed intervention strategies and
implemented some of them identified during the risks identification process.
3. FRAUD AND CORRUPTION
LDoE has developed a Fraud Prevention Plan during the year under review. Awareness
campaigns were conducted in the Departmental institutions and officials advised on
their responsibilities to report on any suspicion of or fraudulent and corrupt activities
within the Department. To encourage the implementation of the policy in this regard,
officials are guaranteed of their confidentiality.
4. MINIMISING CONFLICT OF INTEREST
Both the Departments of National Treasury and Public Service and Administration have
prescribed guidelines to be implemented by line departments, relating to measures
controlling instances of possible Conflict of Interest. In the period under review, the
department had recorded a 100% declaration by all members of Senior Management
Service (SMS) as prescribed by the law. In line with Supply Chain Management
prescripts, all members of the BEC and BAC were made to sign an Oath of Secrecy as well
as the Declaration of Interest before the commencement of any session of BEC and BAC.
5. CODE OF CONDUCT
The Department has compiled a training manual on Discipline in the Workplace and
distributed to all schools and offices. Follow-up training and workshops are conducted
to promote compliance. Most of the cases reported and resolved dealt with
absenteeism, misappropriation of funds, RWOPS and administration of corporal
punishment to learners.
6. HEALTH SAFETY AND ENVIRONMENTAL ISSUES
In compliance with the Occupational Health and Safety Act (Act no 85 of 1993 as
amended), the Department is expected to create a safe working environment free from
hazards for all its employees.
The following factors exposed employees to health hazards and risk of injuries:
dilapidated office buildings and schools, unhygienic ablution facilities and poorly
maintained fleet.
The department has provided first aid kids to all the public schools in the Province,
consistent with the requirements of the Occupational Health and Safety Regulations.
Over and above that, the Department conducted health screening, controlled blood
donation sessions; HIV Counselling and testing sessions during the year under review as
preventive measures.
PART C: GOVERNANCE
Page 84
7. INTERNAL CONTROL UNIT
A Compliance unit, which is currently located in the HoD’s office, will be relocated and
properly resourced in the Financial Management, Infrastructure and Supply Chain
Management Branch.
PART C: GOVERNANCE
Page 85
PART C: GOVERNANCE
Page 86
PART C: GOVERNANCE
Page 87
PART D: HUMAN RESOURCE
MANAGEMENT
Page 88
1. LEGISLATURE THAT GOVERN HR MANAGEMENT
The information provided in this part is prescribed by the Public Service Regulations
(Chapter 1, Part III J.3 and J.4).
2. INTRODUCTION
• OVERVIEW OF HR MATTERS AT THE DEPARTMENT
AREA FOCUS
Human Resource Planning
Determining the organisation’s major HR needs,
strategies and philosophies
Organisational Development
Assuring healthy inter- and intra- unit relationships
and helping groups initiate and manage change
Job Design
Defining how tasks, authority and systems will be
organised and integrated across organisational units
and in individual jobs
Selection and Staffing
Matching people and their career needs and
capabilities with jobs and career paths.
Compensation Benefits
Assuring compensation and benefits fairness and
consistency.
Establishment Control
Assuring a credible personnel information database
Training and development
Identifying, assessing and helping develop key
competencies that enable individuals to perform
current or future jobs.
Performance Management
Manage performance in a consultative, supportive
and non-discriminatory manner in order to enhance
efficiency and improve service delivery.
Labour Relations
Insuring sound labour relations and good employee
relations.
Employee wellness
Providing psycho-social support, counselling and
encouraging individual employees to lead healthy
lifestyles.
• Set HR priorities for the year under review and the impact of these priorities.
The Table underneath presents the top Human Resources priorities for the period under
review, as well as progress registered on each of the priorities, further indicating the
impact of each priority.
Priority Progress Impact
Reduction of excess
educators
The department has reduced
number of excess educators
from 2544 to less than 200.
Stabilising compensation of
employees budget
Permanent
absorption of
Number of temporary educators in
substantive posts reduced
Stabilising compensation of
employees budget and
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 89
Priority Progress Impact
temporary educators from 3077 to 648 ensuing stability in
provisioning of educators
Increase % of women
in SMS positions
36.5%, out of 63 SMS, 23 are women
SMS members
Compliance with national directives
Increase % of women
in Principalship
positions
30.4%, out of 3591 principals, 1095
are women principals.
Compliance with national directives
Increase % of people
with disability
employed in the
department
0.27%, out of 63 271 total staff, 175
are people with disabilities
Compliance with national directives
Operationalise five
new districts
Out of the five new districts, four
districts are operational at
their locations.
Improved service delivery by taking
the service closer to the
citizens
Improved employee
health progress
Continuous psychological support Improved health
management
Improved productivity
Reduction of
absenteeism of those
referred to Wellness
intervention
Referred to health specialists
including rehab centres
Improved productivity
and health
Reduced absenteeism
Improved wellness
through physical
wellness programs
Participation in sports programs (6
games played)
Improved workplace
team spirit, health and
productivity
Team building exercise
Management of
injuries and diseases
on duty
Number of injuries and DOD assisted
and payments processed
Safe and health work
environment
• Workforce planning framework and key strategies to attract and recruit a skilled and
capable workforce
The overall Workforce Planning Framework of the department was aimed at
addressing the key pillars of human resources management in the department, namely,
attraction, recruitment, development and retention of a competent, responsive and
professional workforce to ensure a balanced demand and supply.e
Several strategies were designed and implemented, all in pursuit of achievement of the
above-stated objectives. More specifically, the strategies included development of the
Recruitment Plan, appointment of graduates (even though they may be professionally
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 90
qualified), awarding of bursaries for students pursuing scarce-field areas, as well as
training and capacity building of staff in order to upskill their knowledge and skills,
which will escalate service delivery.
The youths are provided with bursaries to study for Bachelor of Education degrees in
critical and scarce skills at Universities. The cohort of those completing every year are
placed in permanent positions in schools according to need.
Other strategies employed include capacitating teachers in content and methodology
as well as retraining teachers and employees to manage critical functions in the
department. A cohort of 280 serving Foundation Phase Educators have completed a
four year Bachelor of Education Degree with the Universities of Witwatersrand and
Kwa - Zulu Natal during the year under review.
• Employee performance management framework
The department is implementing different dispensations of Performance Management
Systems, depending on the status and categories of employees,e.g. Integrated Quality
Management System (IQMS), which is aimed at school-based educators; Performance
Management and Development System (PMDS), which is targeting office-based
educators. Performance Management System for all public servants between Levels 1-
12 is also implemented, whilst SMS also has its own dispensation.
All these Systems were implemented during the period under review and successful
employees will be incentivised depending on their outcomes of their evaluations.
• Employee Wellness Programmes
The department has put in place Employee Health and Wellness Programmes, which in
the main covers the following areas of support to employees: psychosocial support to
teachers and administrative staff, HIV/AIDS Counselling and Treatment, Financial
Management and Occupational Health and Safety.
Policy development
Policies developed
Job Evaluation Policy
Retention and Succession Planning Policy.
Sexual Harassment Policy.
Leave Management policy and Procedure manual
Termination policy and procedure manual
Probation Management
Policy Directives: Employment of Foreign Educators
Safe-Keeping of Psychometric Instruments
Psychotherapy/Counselling
Psychological Testing
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 91
• The following were achievements on HR management for the period under review:
Reduction of excess educators;
• The department still faces the following challenges in respect of HR management:
o leave management;
o delayed terminations;
o retention and replacement of staff
• Future HR plans /goals
o Close the skills gap
o Maintain a workforce competent to function in the context of rapid IT
innovation.
3. HUMAN RESOURCE OVERSIGHT STATISTICS
3.1. Personnel related expenditure
The following tables summarises the final audited personnel related expenditure by
programme and by salary bands. In particular, it provides an indication of the following:
• amount spent on personnel
• Amount spent on salaries, overtime, homeowner’s allowances and medical aid.
Table 3.1.1 Personnel expenditure by programme
Programme Total
Expenditure
(R’000)
Personnel
Expenditure
(R’000)
Training
Expenditure
(R’000)
Professional
and Special
Services
Expenditure
(R’000)
Personnel
Expenditure
as a % of
total
expenditure
Average
personnel
cost per
employee
(R’000)
Led:
administratio
n
1.357.333 1.052.601 0 0 77.05 17
Led: adult
education and
training
170.925 159.587 0 0 93.4 3
Led: auxiliary
& associated
282.684 139.911 0 0 49.5 2
Led: early
childhood
development
112.181 74.783 0 0 66.7 1
Led: further
education &
training
college
544.965 349.133 0 0 64.1 6
Led: 83.775 0 0 0 0 0
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 92
Programme Total
Expenditure
(R’000)
Personnel
Expenditure
(R’000)
Training
Expenditure
(R’000)
Professional
and Special
Services
Expenditure
(R’000)
Personnel
Expenditure
as a % of
total
expenditure
Average
personnel
cost per
employee
(R’000)
independent
school
education
Led: public
ordinary
school
education
19.048.902 16.201.916 0 0 85.1 262
Led: public
special school
322.196 277.212 0 0 86 5
TOTAL 21.922.962 18.255.144 0 0 83.3 295
Table 3.1.2 Personnel costs by salary band
Salary band Personnel
Expenditure
(R’000)
% of total
personnel
cost
No. of
employees
Average
personnel
cost per
employee
(R’000)
Lower skilled (Levels 1-2) 38.631 0.2 367 105.262
Skilled (level 3-5) 445.293 2.4 3313 134.408
Highly skilled production (levels 6-
8)
10.498.438 56.9 39594 265.152
Highly skilled supervision (levels
9-12)
6.967.998 37.8 18481 377.036
Senior and Top management
(levels 13-16)
55.030 0.3 66 833.788
Contract (Levels 1-2) 12.763 0.1 123 103.764
Contract (Levels 3-5) 1.916 0 16 119.750
Contract (Levels 6-8) 415 0 2 207.500
Contract (Levels 9-12) 36 0 1 36.000
Contract (Levels 13-16) 1.407 0 1 1.407.000
Periodical Remuneration 243.647 1.3 9051 26.919
Abnormal Appointment 9 0 1 9.000
Total 18265583 99 71016 257204
Table 3.1.3 Salaries, Overtime, Home Owners Allowance and Medical Aid by programme
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 93
Programme Salaries Overtime Home Owners
Allowance
Medical Aid
Amount
(R’000
Salaries as
a % of
personnel
costs
Amount
(R’000)
Overtime
as a % of
personnel
costs
Amount
(R’000)
HOA as a
% of
personnel
costs
Amount
(R’000)
Medical
aid as a
% of
personn
el costs
Auxiliary &
associated
services
2040 82.5 0 0 11 0.4 59 2.4
Pr 1:
administration
794148 70 4900 0.4 300070 2.6 41986 3.7
Pr 2: public
ordinary school
education
12391308 75.6 481 0 495618 3 620244 3.8
Pr 4: public
special school
education
202093 72.7 17 0 12223 4.4 13154 4.7
Pr 5: further
education and
training
265131 74.5 0 0 14526 4.1 16786 4.7
3Pr 6: adult
basic education
and training
4741 2.8 0 0 54 0 130 0.1
Pr 7: early
childhood
development
5439 10 8 0 85 0.2 172 0.3
Pr8: auxiliary
and associated
services2040
30697 49.6 490 0.8 1386 2.2 1755 2.8
TOTAL 13695597 74.2 5866 0 553673 3 694286 3.8
Table 3.1.4 Salaries, Overtime, Home Owners Allowance and Medical Aid by salary band
Salary Bands Salaries Overtime
Home Owners
Allowance
Medical Aid
Amount
(R’000
Salaries
as a % of
personne
l costs
Amount
(R’000)
Overtime
as a % of
personne
l costs
Amount
(R’000)
HOA as a
% of
personne
l costs
Amount
(R’000)
Medical
aid as a
% of
personne
l costs
Skilled (level 1-
2)
25955 65.3 0 0 3631 9.1 1581 4
Skilled (level 3-
5)
309620 68.8 1492 0.3 33580 7.5 28321 6.3
Highly skilled
production
8024089 76.1 3177 0 341772 3.2 413465 3.9
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 94
Salary Bands Salaries Overtime
Home Owners
Allowance
Medical Aid
Amount
(R’000
Salaries
as a % of
personne
l costs
Amount
(R’000)
Overtime
as a % of
personne
l costs
Amount
(R’000)
HOA as a
% of
personne
l costs
Amount
(R’000)
Medical
aid as a
% of
personne
l costs
(levels 6-8)
Highly skilled
supervision
(levels 9-12
5273187 74.3 1211 0 174342 2.5 250117 3.5
Senior
management
(level 13-16)
46531 80.1 0 0 342 0.6 802 1.4
Contract
(Levels 1-2)
12632 98.9 15 0.1 0 0 0 0
Contract
(Levels 3-5)
1913 99.8 0 0 0 0 0 0
Contract
(Levels 6-8)
415 100 0 0 0 0 0 0
Contract
(Levels 9-12)
33 91.7 0 0 0 0 0 0
Contract
(Levels 13-16)
1221 86.8 0 0 6 0.4 0 0
Total 1369559
6
74.2 5895 0 553673 3 694286 3.8
3.2. Employment and Vacancies
The tables in this section summarise the position with regard to employment and vacancies.
The following tables summarise the number of posts on the establishment, the number of
employees, the vacancy rate, and whether there are any staff that are additional to the
establishment.
This information is presented in terms of three key variables:
� programme
� salary band
� critical occupations
The Department have identified critical occupations that need to be monitored. In terms of
current regulations, it is possible to create a post on the establishment that can be occupied by
more than one employee. Therefore, the vacancy rate reflects the percentage of posts that are not
filled.
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 95
Table 3.2.1 Employment and vacancies by programme
Programme Number of
posts on
approved
establishment
Number
of posts
filled
Vacancy
Rate
Number of
employees
additional to
the
establishment
Auxiliary & associated services, Permanent 3 3 0 3
Pr1:administration, Permanent 3866 3381 12.5 184
Pr2:public ordinary school education,
Permanent 60798 55545 8.6 593
Pr2:public ordinary school education,
Temporary 8 8 0 0
Pr4:public special school educat, Permanent 1434 1326 7.5 1
Pr5:further education and training,
Permanent 1845 1542 16.4 11
Pr6:adult basic education and training,
Permanent 14 9 35.7 0
Pr7:early childhood development,
Permanent 17 13 23.5 0
Pr8:auxiliary and associated services,
Permanent 165 137 17 0
Total 68150 61964 9.1 792
Table 3.2.2 Employment and vacancies by salary band
Salary band Number of
posts on
approved
establishment
Number of
posts filled
Vacancy Rate Number of employees
additional to the
establishment
Lower skilled ( 1-
2)
450 403 10.5 11
Skilled(3-5) 3607 3311 8.2 21
Highly skilled
production (6-8)
44033 39562 10.2 577
Highly skilled
supervision (9-12)
19842 18479 6.9 45
Senior 75 66 12 0
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 96
Salary band Number of
posts on
approved
establishment
Number of
posts filled
Vacancy Rate Number of employees
additional to the
establishment
management (13-
16)
Contract 143 143 0 138
Total 68150 61964 9.1 792
Table 3.2.3 Employment and vacancies by critical occupations
Critical occupation Number of
posts on
approved
establishment
Number of
posts filled
Vacancy
Rate
Number of
employees
additional to
the
establishment
Administrative related, Permanent 67 64 4.5 0
All artisans in the building metal
machinery etc., Permanent 15 10 33.3 0
Appraisers-valuers and related
professionals, Permanent 1 1 0 0
Architects town and traffic planners,
Permanent 2 2 0 0
Artisan project and related
superintendents, Permanent 3 3 0 0
Binding and related workers,
Permanent 3 1 66.7 0
Building and other property
caretakers, Permanent 10 10 0 0
Bus and heavy vehicle drivers,
Permanent 1 1 0 0
Cashiers tellers and related clerks,
Permanent 1 1 0 0
Cleaners in offices workshops
hospitals etc., Permanent 1875 1740 7.2 7
Cleaners in offices workshops 1 1 0 0
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 97
Critical occupation Number of
posts on
approved
establishment
Number of
posts filled
Vacancy
Rate
Number of
employees
additional to
the
establishment
hospitals etc., Temporary
Client inform clerks(switchb receipt
inform clerks), Permanent 168 165 1.8 123
Communication and information
related, Permanent 1 1 0 0
Computer programmers.,
Permanent 7 7 0 0
Computer system designers and
analysts., Permanent 2 2 0 0
Farm hands and labourers,
Permanent 12 12 0 0
Finance and economics related,
Permanent 28 27 3.6 1
Financial and related professionals,
Permanent 97 93 4.1 0
Financial clerks and credit
controllers, Permanent 507 485 4.3 0
Food services aids and waiters,
Permanent 186 180 3.2 0
Food services workers, Permanent 9 9 0 0
Forestry labourers, Permanent 1 0 100 0
Head of department/chief executive
officer, Permanent 3 3 0 0
Horticulturists foresters agricul.&
forestry techn, Permanent 1 1 0 0
Household and laundry workers,
Permanent 108 107 0.9 0
Housekeepers laundry and related 6 6 0 0
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 98
Critical occupation Number of
posts on
approved
establishment
Number of
posts filled
Vacancy
Rate
Number of
employees
additional to
the
establishment
workers, Permanent
Human resources & organisat
development & relate prof,
Permanent 161 150 6.8 0
Human resources clerks, Permanent 455 437 4 1
Human resources related,
Permanent 141 137 2.8 0
Information technology related,
Permanent 2 2 0 0
Legal related, Permanent 2 2 0 0
Library mail and related clerks,
Permanent 110 108 1.8 3
Light vehicle drivers, Permanent 18 16 11.1 0
Logistical support personnel,
Permanent 253 247 2.4 0
Material-recording and transport
clerks, Permanent 335 320 4.5 0
Messengers porters and deliverers,
Permanent 210 202 3.8 0
Motor vehicle drivers, Permanent 23 21 8.7 0
Nursing assistants, Permanent 1 1 0 0
Other administrative & related
clerks and organisers, Permanent 870 840 3.4 1
Other administrative & related
clerks and organisers, Temporary 7 7 0 0
Other administrative policy and
related officers, Permanent 9 9 0 0
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 99
Critical occupation Number of
posts on
approved
establishment
Number of
posts filled
Vacancy
Rate
Number of
employees
additional to
the
establishment
Other information technology
personnel., Permanent 11 8 27.3 0
Other occupations, Permanent 62040 56164 9.5 641
Printing and related machine
operators, Permanent 3 3 0 0
Professional nurse, Permanent 11 11 0 0
Rank: Education specialist (feti),
Permanent 1 0 100 0
Rank: Education specialist senior
(office based, Permanent 1 0 100 0
Rank: Education specialist senior
add (office based), Permanent 1 0 100 0
Rank: Teacher (school-based),
Permanent 1 0 100 0
Risk management and security
services, Permanent 11 10 9.1 0
Secretaries & other keyboard
operating clerks, Permanent 121 117 3.3 15
Security guards, Permanent 141 135 4.3 0
Senior managers, Permanent 73 63 13.7 0
Social work and related
professionals, Permanent 1 1 0 0
Staff nurses and pupil nurses,
Permanent 8 7 12.5 0
Trade labourers, Permanent 11 11 0 0
Trade related, Permanent 3 3 0 0
TOTAL 68150 61964 9.1 792
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 100
3.3. Job Evaluation
The following table summarises the number of jobs that were evaluated during the year under review.
The table also provides statistics on the number of posts that were upgraded or downgraded.
Table 3.3.1 Job Evaluation by Salary band
Salary band Number of
posts on
approved
establishment
Number
of Jobs
Evaluated
% of
posts
evaluated
by salary
bands
Posts Upgraded Posts downgraded
Number % of
posts
evaluated
Number % of
posts
evaluated
Lower Skilled
(Levels1-2)
450 0 0% 0 0% 0 0%
Skilled (Levels 3-
5)
3607 0 0% 3 0% 0 0%
Highly skilled
production
(Levels 6-8)
44033 0 0% 0 0% 0 0%
Highly skilled
supervision
(Levels 9-12)
19842 0 0% 0 0% 0 0%
Senior
Management
Service Band A
54 0 0% 0 0% 0 0%
Senior
Management
Service Band B
14 0 0% 0 0% 0 0%
Senior
Management
Service Band C
6 0 0% 0 0% 0 0%
Senior
Management
Service Band D
1 0 0% 0 0% 0 0%
Contract (Levels
1-2)
123 0 0% 0 0% 0 0%
Contract (Levels
3-5)
16 0 0% 0 0% 0 0%
Contract (Levels
6-8)
2 0 0% 0 0% 0 0%
Contract (Levels
9-12)
1 0 0% 0 0% 0 0%
Contract (Band
A)
0 0 0% 0 0% 0 0%
Contract (Band B) 0 0 0% 0 0% 0 0%
Contract (Band C) 0 0 0% 0 0% 0 0%
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 101
Salary band Number of
posts on
approved
establishment
Number
of Jobs
Evaluated
% of
posts
evaluated
by salary
bands
Posts Upgraded Posts downgraded
Number % of
posts
evaluated
Number % of
posts
evaluated
Contract (Band
D)
1 0 0% 0 0% 1 0%
Total 68150 0 0 3 0 1 0
The following table provides a summary of the number of employees whose positions were upgraded due
to their post being upgraded. The number of employees might differ from the number of posts upgraded
since not all employees are automatically absorbed into the new posts and some of the posts upgraded
could also be vacant.
Table 3.3.2 Profile of employees whose positions were upgraded due to their posts being upgraded
Beneficiary African Asian Coloured White Total
Female 0 0 0 0 0
Male 0 0 0 0 0
Total 0 0 0 0 0
Employees with a disability 0
The following table summarises the number of cases where remuneration bands exceeded the grade
determined by job evaluation. Reasons for the deviation are provided in each case.
Table 3.3.3 Employees with salary levels higher than those determined by job evaluation by
occupation
Occupation Number of
employees
Job evaluation
level
Remuneration
level
Reason for
deviation
Female 0 0 0 0
Male 0 0 0 0
Total 0 0 0 0
Employees with a
disability
0
Percentage of total employed
The following table summarises the beneficiaries of the above in terms of race, gender, and disability.
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 102
Table 3.3.4 Profile of employees who have salary levels higher than those determined by job
evaluation
Beneficiary African Asian Coloured White Total
Female 0 0 0 0 0
Male 0 0 0 0 0
Total 0 0 0 0 0
Employees with a disability 0 0 0 0 0
3.4. Employment Changes
This section provides information on changes in employment over the financial year. Turnover rates
provide an indication of trends in the employment profile of the department. The following tables provide
a summary of turnover rates by salary band and critical occupations.
Table 3.4.1 Annual turnover rates by salary band
Salary Band Number of
employees at
beginning of
period-April 2012
Appointments
and transfers
into the
department
Terminations
and transfers
out of the
department
Turnover
rate
Lower skilled ( Levels 1-2) 381 17 18 4.7
Skilled (Levels3-5) 3435 57 201 6.0
Highly skilled production
(Levels 6-8)
38745 1130 2902 7.5
Highly skilled supervision
(Levels 9-12)
18621 6 780 4.2
Senior Management Service
Bands A
49 0 2 4.1
Senior Management Service
Bands B
15 0 0 0
Senior Management Service
Bands C
5 0 1 20.0
Senior Management Service
Bands D
1 0 0 0
Contracts 265 104 672 254.0
Total Number of Employees whose remuneration exceeded the grade determined
by job evaluation in 2012/13 -
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 103
Salary Band Number of
employees at
beginning of
period-April 2012
Appointments
and transfers
into the
department
Terminations
and transfers
out of the
department
Turnover
rate
Total 61517 1314 4576 7.4
Table 3.4.2 Annual turnover rates by critical occupation
Critical Occupation Number of
employees at
beginning of
period-April
2012
Appointments
and transfers
into the
department
Terminations
and transfers
out of the
department
Turnover
rate
Administrative related,
Permanent
60 2 1 1.7
All artisans in the building
metal machinery etc.,
Permanent
10 0 0 0
Appraisers-valuers and related
professionals, Permanent
1 0 0 0
Architects town and traffic
planners, Permanent
0 2 0 0
Artisan project and related
superintendents, Permanent
3 0 0 0
Binding and related workers,
Permanent
3 0 2 66.7
Building and other property
caretakers, Permanent
10 0 2 20
Bus and heavy vehicle drivers,
Permanent
1 0 0 0
Cashiers tellers and related
clerks, Permanent
1 0 0 0
Cleaners in offices workshops
hospitals etc., Permanent
1805 22 100 5.5
Cleaners in offices workshops
hospitals etc., Temporary
1 0 0 0
Client inform clerks(switchb
receipt inform clerks),
Permanent
177 1 9 5.1
Communication and
information related, Permanent
1 0 0 0
Computer programmers.,
Permanent
8 0 0 0
Computer system designers and
analysts., Permanent
2 0 0 0
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 104
Critical Occupation Number of
employees at
beginning of
period-April
2012
Appointments
and transfers
into the
department
Terminations
and transfers
out of the
department
Turnover
rate
Farm hands and labourers,
Permanent
12 0 0 0
Finance and economics related,
Permanent
27 0 0 0
Financial and related
professionals, Permanent
95 0 3 3.2
Financial clerks and credit
controllers, Permanent
502 1 10 2
Financial clerks and credit
controllers, Temporary
1 0 1 100
Food services aids and waiters,
Permanent
174 13 6 3.4
Food services workers,
Permanent
9 0 0 0
Forestry labourers, Permanent 1 0 1 100
Head of department/chief
executive officer, Permanent
4 0 0 0
Horticulturists foresters
agricul.& forestry techn,
Permanent
1 0 0 0
Household and laundry
workers, Permanent
101 10 4 4
Housekeepers laundry and
related workers, Permanent
6 0 0 0
Human resources & organisat
development & relate prof,
Permanent
157 0 4 2.5
Human resources clerks,
Permanent
572 1 571 99.8
Human resources related,
Permanent
140 0 5 3.6
Information technology related,
Permanent
2 0 0 0
Legal related, Permanent 3 0 0 0
Library mail and related clerks,
Permanent
111 0 2 1.8
Light vehicle drivers,
Permanent
18 0 1 5.6
Logistical support personnel, 247 0 7 2.8
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 105
Critical Occupation Number of
employees at
beginning of
period-April
2012
Appointments
and transfers
into the
department
Terminations
and transfers
out of the
department
Turnover
rate
Permanent
Material-recording and
transport clerks, Permanent
326 0 6 1.8
Material-recording and
transport clerks, Temporary
1 0 0 0
Messengers porters and
deliverers, Permanent
213 102 129 60.6
Motor vehicle drivers,
Permanent
23 1 2 8.7
Nursing assistants, Permanent 1 0 0 0
Other administrative & related
clerks and organisers,
Permanent
839 20 15 1.8
Other administrative & related
clerks and organisers,
Temporary
6 0 0 0
Other administrative policy and
related officers, Permanent
9 0 0 0
Other information technology
personnel., Permanent
7 3 1 14.3
Other occupations, Permanent 55449 1136 3673 6.6
Printing and related machine
operators, Permanent
3 0 0 0
Professional nurse, Permanent 11 0 0 0
Risk management and security
services, Permanent
11 0 1 9.1
Secretaries & other keyboard
operating clerks, Permanent
117 0 2 1.7
Security guards, Permanent 150 0 13 8.7
Senior managers, Permanent 59 0 3 5.1
Social work and related
professionals, Permanent
1 0 0 0
Staff nurses and pupil nurses,
Permanent
7 0 0 0
Trade labourers, Permanent 14 0 2 14.3
Trade related, Permanent 3 0 0 0
Trade/industry advisers &
other related profession,
Permanent
1 0 0 0
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 106
Critical Occupation Number of
employees at
beginning of
period-April
2012
Appointments
and transfers
into the
department
Terminations
and transfers
out of the
department
Turnover
rate
TOTAL 61517 1314 4576 7.4
The table below identifies the major reasons why staff left the department.
Table 3.4.3 Reasons why staff left the department
Termination Type Number % of Total Resignations
Death 347 7.6
Resignation 336 7.3
Expiry of contract 2809 61.4
Dismissal – operational changes 0 0.0
Dismissal – misconduct 13 0.3
Dismissal – inefficiency 0 0.0
Discharged due to ill-health 12 0.3
Retirement 1058 23.1
Transfer to other Public Service
Departments
0.0
Other 1 0.0
Total 4,576 100
Total number of employees who left as a %
of total employment
Table 3.4.4 Promotions by critical occupation
Occupation Employees
1 April
2012
Promotions
to another
salary level
Salary level
promotions as
a % of
employees by
occupation
Progressions
to another
notch within
a salary level
Notch
progression as a
% of employees
by occupation
Administrative
related, Permanent 60 1 1.7 18 30
All artisans in the 10 0 0 3 30
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 107
Occupation Employees
1 April
2012
Promotions
to another
salary level
Salary level
promotions as
a % of
employees by
occupation
Progressions
to another
notch within
a salary level
Notch
progression as a
% of employees
by occupation
building metal
machinery etc.,
Permanent
Appraisers-valuers
and related
professionals,
Permanent 1 0 0 1 100
Architects town
and traffic
planners,
Permanent 3 0 0 0 0
Artisan project and
related
superintendents,
Permanent 3 0 0 2 66.7
Binding and
related workers,
Permanent 10 0 0 6 60
Building and other
property
caretakers,
Permanent 1 0 0 0 0
Bus and heavy
vehicle drivers,
Permanent 1 0 0 0 0
Cashiers tellers
and related clerks,
Permanent 1806 1 0.1 964 53.4
Cleaners in offices
workshops
hospitals etc.,
Permanent 177 0 0 27 15.3
Cleaners in offices
workshops
hospitals etc.,
Temporary 1 0 0 0 0
Client inform
clerks(switchb
receipt inform
clerks), Permanent 8 0 0 1 12.5
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 108
Occupation Employees
1 April
2012
Promotions
to another
salary level
Salary level
promotions as
a % of
employees by
occupation
Progressions
to another
notch within
a salary level
Notch
progression as a
% of employees
by occupation
Communication
and information
related, Permanent 2 0 0 0 0
Computer
programmers.,
Permanent 12 0 0 5 41.7
Computer system
designers and
analysts.,
Permanent 27 0 0 13 48.1
Farm hands and
labourers,
Permanent 95 1 1.1 39 41.1
Finance and
economics related,
Permanent 503 2 0.4 287 57.1
Financial and
related
professionals,
Permanent 174 0 0 85 48.9
Financial clerks
and credit
controllers,
Permanent 9 0 0 2 22.2
Financial clerks
and credit
controllers,
Temporary 1 0 0 1 100
Food services aids
and waiters,
Permanent 4 0 0 0 0
Food services
workers,
Permanent 1 0 0 0 0
Forestry labourers,
Permanent 101 0 0 47 46.5
Head of
department/chief
executive officer,
Permanent 6 0 0 1 16.7
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 109
Occupation Employees
1 April
2012
Promotions
to another
salary level
Salary level
promotions as
a % of
employees by
occupation
Progressions
to another
notch within
a salary level
Notch
progression as a
% of employees
by occupation
Horticulturists
foresters agricul.&
forestry techn,
Permanent 157 1 0.6 64 40.8
Household and
laundry workers,
Permanent 572 3 0.5 246 43
Housekeepers
laundry and
related workers,
Permanent 140 0 0 72 51.4
Human resources
& organisat
development &
relate prof,
Permanent 2 0 0 1 50
Human resources
clerks, Permanent 3 0 0 2 66.7
Human resources
related, Permanent 111 0 0 76 68.5
Information
technology related,
Permanent 18 0 0 9 50
Legal related,
Permanent 247 0 0 125 50.6
Library mail and
related clerks,
Permanent 327 0 0 158 48.3
Light vehicle
drivers, Permanent 213 0 0 119 55.9
Logistical support
personnel,
Permanent 23 1 4.3 13 56.5
Material-recording
and transport
clerks, Permanent 1 0 0 1 100
Material-recording
and transport
clerks, Temporary 845 5 0.6 404 47.8
Messengers 9 0 0 4 44.4
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 110
Occupation Employees
1 April
2012
Promotions
to another
salary level
Salary level
promotions as
a % of
employees by
occupation
Progressions
to another
notch within
a salary level
Notch
progression as a
% of employees
by occupation
porters and
deliverers,
Permanent
Motor vehicle
drivers, Permanent 7 0 0 1 14.3
Nursing assistants,
Permanent 55449 239 0.4 50555 91.2
Other
administrative &
related clerks and
organisers,
Permanent 3 0 0 1 33.3
Other
administrative &
related clerks and
organisers,
Temporary 11 0 0 3 27.3
Other
administrative
policy and related
officers,
Permanent 11 0 0 7 63.6
Other information
technology
personnel.,
Permanent 117 0 0 73 62.4
Other occupations,
Permanent 150 0 0 45 30
Printing and
related machine
operators,
Permanent 59 0 0 23 39
Professional nurse,
Permanent 1 0 0 0 0
Risk management
and security
services,
Permanent 7 0 0 5 71.4
Secretaries & other
keyboard 14 0 0 4 28.6
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 111
Occupation Employees
1 April
2012
Promotions
to another
salary level
Salary level
promotions as
a % of
employees by
occupation
Progressions
to another
notch within
a salary level
Notch
progression as a
% of employees
by occupation
operating clerks,
Permanent
Security guards,
Permanent 3 0 0 3 100
Senior managers,
Permanent 1 0 0 0 0
Social work and
related
professionals,
Permanent 60 1 1.7 18 30
Staff nurses and
pupil nurses,
Permanent 10 0 0 3 30
Trade labourers,
Permanent 1 0 0 1 100
Trade related,
Permanent 3 0 0 0 0
Trade/industry
advisers & other
related profession,
Permanent 3 0 0 2 66.7
TOTAL 61517 254 0.4 53516 87
Table 3.4.5 Promotions by salary band
Salary Band Employees
1 April
2012
Promotions
to another
salary level
Salary
bands
promotions
as a % of
employees
by salary
level
Progressions
to another
notch within
a salary level
Notch
progression as
a % of
employees by
salary bands
Lower skilled (
Levels 1-2)
630 0 0 138 22.0
Skilled (Levels3-5) 3448 4 0.1 1944 56.4
Highly skilled
production (Levels 6-
8)
38747 47 0.1
34045
88.0
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 112
Salary Band Employees
1 April
2012
Promotions
to another
salary level
Salary
bands
promotions
as a % of
employees
by salary
level
Progressions
to another
notch within
a salary level
Notch
progression as
a % of
employees by
salary bands
Highly skilled
supervision (Levels
9-12) 18621 203 1.1 17368 93.3
Senior Management
(Level 13-16) 71 0 0 21 30
Total 61517 254 0.4 53516 87
3.5. Employment Equity
Table 3.5.1 Total number of employees (including employees with disabilities) in each of the following
occupational categories as at 31 March 2013
Occupational
category
Male Female Total
African Coloured Indian White African Coloured Indian White
Legislators,
senior
officials and
managers
43 0 1 0 21 0 0 2 67
Professionals 23267 11 34 333 31929 13 35 923 56545
Technicians
and associate
professionals
157 0 0 0 171 0 0 4 332
Clerks 889 0 0 0 1490 1 2 98 2480
Service and
sales workers
128 0 0 1 38 0 0 1 168
Skilled
agriculture
and fishery
workers
0 0 0 0 0 0 0 0 0
Craft and
related trades
workers
17 0 0 0 0 0 0 0 17
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 113
Occupational
category
Male Female Total
African Coloured Indian White African Coloured Indian White
Plant and
machine
operators and
assemblers
35 0 0 0 6 0 0 0 41
Elementary
occupations
1006 0 0 10 1235 1 0 26 2278
OTHERS 14 0 0 0 21 0 0 1 36
Total 25556 11 35 344 34911 15 37 1055 61964
Employees
with
disabilities
70 0 0 5 53 0 0 3 131
Table 3.5.2 Total number of employees (including employees with disabilities) in each of the
following occupational bands on 31 March 2013
Occupational
Band
Male Female
African Coloured Indian White African Coloured Indian White Total
Top
Management(L15-
L16)
3 0 0 0 2 0 0 0 5
Senior
Management(L13-
L14)
39 0 1 0 20 0 0 2 62
Professionally
qualified and
experienced
specialists and
mid-management
9423 6 24 198 8403 3 22 401 18480
Skilled technical
and academically
qualified workers,
junior
management,
supervisors,
foreman and
superintendents
14510 5 10 132 24285 11 15 596 39564
Semi-skilled and 1318 0 0 14 1940 1 0 54 3327
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 114
Occupational
Band
Male Female
African Coloured Indian White African Coloured Indian White Total
discretionary
decision making
Unskilled and
defined decision
making
263 0 0 0 261 0 0 2 526
Total 25556 11 35 344 34911 15 37 1055 61964
Table 3.5.3 Recruitment
Occupational
Band
Male Female
Africa
n
Coloure
d
India
n
Whit
e
Africa
n
Coloure
d
India
n
Whit
e
Tota
l
Top
Management
0 0 0 0 0 0 0 0 0
Senior
Management
0 0 0 0 0 0 0 0 0
Professionally
qualified and
experienced
specialists and
mid-
management
5 0 0 0 3 0 0 0 8
Skilled
technical and
academically
qualified
workers, junior
management,
supervisors,
foreman and
superintendent
s
445 0 1 13 623 0 1 47 1130
Semi-skilled
and
discretionary
decision
making
17 0 0 0 40 0 0 0 57
Unskilled and
defined
decision
making
33 0 0 0 86 0 0 0 119
Total 500 0 1 13 752 0 1 47 1314
Employees
with
47 0 0 4 35 0 0 1 87
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 115
Occupational
Band
Male Female
Africa
n
Coloure
d
India
n
Whit
e
Africa
n
Coloure
d
India
n
Whit
e
Tota
l
disabilities
Table 3.5.4 Promotions
Occupational
Band
Male Female
Africa
n
Coloure
d
India
n
Whit
e
Africa
n
Coloure
d
India
n
Whit
e
Total
Top
Management
1 0 0 0 0 0 0 0 1
Senior
Management
9 0 1 0 10 0 0 0 20
Professionally
qualified and
experienced
specialists and
mid-
management
8867 6 25 189 8087 4 23 370 17571
Skilled
technical and
academically
qualified
workers, junior
management,
supervisors,
foreman and
superintendent
s
12179 3 9 98 21329 8 7 459 34092
Semi-skilled
and
discretionary
decision
making
789 0 0 8 1124 0 0 27 1948
Unskilled and
defined
decision
making
69 0 0 0 69 0 0 0 138
Total 21914 9 35 295 30619 12 30 856 5377
0
Employees
with
disabilities
47 0 0 4 35 0 0 1 87
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 116
Table 3.5.5 Terminations
Occupational
Band
Male Female
Africa
n
Coloure
d
India
n
Whit
e
Africa
n
Coloure
d
India
n
Whit
e
Tota
l
Top
Management
0 0 0 0 1 0 0 0 1
Senior
Management
2 0 0 0 0 0 0 0 2
Professionally
qualified and
experienced
specialists and
mid-
management
393 0 2 17 336 2 2 28 780
Skilled
technical and
academically
qualified
workers, junior
management,
supervisors,
foreman and
superintendent
s
1007 1 3 22 1800 0 3 66 2902
Semi-skilled
and
discretionary
decision
making
105 0 0 0 90 0 0 6 201
Unskilled and
defined
decision
making
199 0 0 0 491 0 0 0 690
Total 1706 1 5 39 2718 2 5 100 4576
Employees
with
Disabilities
3 0 0 0 1 0 0 0 4
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 117
Table 3.5.6 Disciplinary action
Disciplinary
action
Male Female
African Coloured Indian White African Coloured Indian White Total
Disciplinary
action
Table 3.5.7 Skills development
Occupationa
l category
Male Female
Africa
n
Coloure
d
India
n
Whit
e
Africa
n
Coloure
d
India
n
Whit
e
Total
Legislators,
senior
officials and
managers
18 - - - 32 - - - 50
Professionals 6,252 - 4 30 8,454 1 1 38 14,78
0
Technicians
and associate
professionals
49 1 1 - 21 - - 2 74
Clerks 184 - - - 275 - - 2 461
Service and
sales workers
28 - - - 262 - - - 290
Skilled
agriculture
and fishery
workers
- - - - - - - - -
Craft and
related trades
workers
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 118
Occupationa
l category
Male Female
Africa
n
Coloure
d
India
n
Whit
e
Africa
n
Coloure
d
India
n
Whit
e
Total
Plant and
machine
operators
and
assemblers
- - - - - - - - -
Elementary
occupations
51 - - - 66 - - - 117
Total 6,617 1 5 30 9,235 1 1 42 15,93
2
Employees
with
disabilities
3.6. Performance Rewards
To encourage good performance, the department has granted the following performance rewards during the
year under review. The information is presented in terms of race, gender, and disability), salary bands and
critical occupations.
Table 3.6.1 Performance Rewards by race, gender and disability
Race and Gender Beneficiary Profile Cost
Number of
beneficiaries
Number of
employees
% of total
within group
Cost
(R’000)
Average
cost per
employee
African, Male 374 25,486 1.2 1,173 3,135
Asian, Male 0 35 0 0 0
Coloured Male 0 11 0 0 0
White Male 1 339 0.3 1 1,335
African Female 521 34,858 1.5 1,254 2,406
Asian Female 0 37 0 0 0
Coloured Female 0 15 0 0 0
White Female 13 1,052 1.2 50 3,814
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 119
TOTAL 909 61,833 4.2 2,478 10,690
Table 3.6.2 Performance Rewards by salary band for personnel below Senior Management
Service,
Salary
Band
Beneficiary Profile Cost
Number of
beneficiaries
Number of
employees
% of total
within
salary
bands
Total Cost
(R’000)
Average cost
per
employee
Total cost as
a % of the
total
personnel
expenditure
Lower
Skilled
(Levels 1-
2)
63 367 17.2 78 1238 63
Skilled
(level 3-5)
464 3313 14 694 1496 464
Highly
skilled
production
(level 6-8)
264 39594 0.7 806 3053 264
Highly
skilled
supervision
(level 9-12)
125 18481 0.7 911 7288 125
Total 916 61755 32.6 2489 13075 916
Table 3.6.3 Performance Rewards by critical occupation
Critical Occupation Beneficiary Profile Cost
Number of
beneficiaries
Number of
employees
% of total
within
occupation
Total Cost
(R’000)
Average cost
per
employee
Administrative related 4 64 6.3 28 7000
All artisans in the 2 10 20 7 3500
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 120
Critical Occupation Beneficiary Profile Cost
Number of
beneficiaries
Number of
employees
% of total
within
occupation
Total Cost
(R’000)
Average cost
per
employee
building metal
machinery etc.
Appraisers-valuers and
related professionals
0
1 0 0 0
Artisan project and
related
superintendents
0 3 0 0 0
Binding and related
workers
0 1 0 0 0
Building and other
property caretakers
0 10 0 0
Bus and heavy vehicle
drivers
0 1 0 0 0
Cashiers tellers and
related clerks
0 1 0 0 0
Cleaners in offices
workshops hospitals
etc.
274 1741 15.7 368 1343
Client inform clerks
(switch rec info clerks)
4 165 2.4 8 2000
Communication and
information related
0 1 0 0 0
Computer
programmers
1 7 14.3 2 2000
Computer system
designers and analysis
0 2 0 0 0
Farm hands and
labourers
0 12 0 0 0
Finance and economic
related
2 27 7.4 15 7500
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 121
Critical Occupation Beneficiary Profile Cost
Number of
beneficiaries
Number of
employees
% of total
within
occupation
Total Cost
(R’000)
Average cost
per
employee
Financial and related
professionals
21 93 22.6 74 3524
Financial clerks and
credit controllers
46 485 9.5 94 2043
Food service aids and
waiters
15 180 8.3 18 1200
Food service workers 0 9 0 0 0
Head of department/
chief executive officer
0 3 0 0 0
Horticulturists;
foresters agricul. &
forestry techn
1 1 100 3 3000
Household and laundry
workers
16 107 15 23 1438
Housekeepers laundry
and related workers
0 6 0 0 0
Human resource &
organisat develop &
relate
3 150 2 23 7667
Human resource clerks 77 437 17.6 218 2831
Human resources
related
48 137 35 173 3604
Information
technology related
1 2 50 2 2000
Legal related 0 2 0 0 0
Library mail and
related clerks
3 108 2.8 6 2000
Light vehicle drivers 0 16 0 0 0
Logistical support
personnel
44 246 17.9 135 3068
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 122
Critical Occupation Beneficiary Profile Cost
Number of
beneficiaries
Number of
employees
% of total
within
occupation
Total Cost
(R’000)
Average cost
per
employee
Material-recording and
transport clerks
36 320 11.3 91 2528
Messengers porters
and deliveries
66 202 32.7 92 1394
Motor vehicle drivers 5 21 23.8 8 1600
Nursing assistants 0 0 0 0
Other administrative
and related clerks and
organisers
103 847 12.2 242 2350
Other administrative
policy and related
officers
0 9 0 0 0
Other information
technology and
personnel
0 8 0 0 0
Other occupations 114 56131 0.2 812 7123
Printing and related
machine operators
1 3 33.3 1 1000
Professional nurse 1 11 9.1 3 3000
Rank: unknown 0 36 0 0 0
Risk management and
security services
0 10 0 0 0
Secretaries and other
keyboard operating
clerks
7 117 6 15 2143
Security guards 21 135 15.6 27 1286
Senior managers 1 63 1.6 9 9000
Social work and related
professionals
0 1 0 0 0
Staff nurses and pupil 1 7 14.3 3 3000
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 123
Critical Occupation Beneficiary Profile Cost
Number of
beneficiaries
Number of
employees
% of total
within
occupation
Total Cost
(R’000)
Average cost
per
employee
nurses
Trade labourers 0 11 0 0 0
Trade related 0 3 0 0 0
Total 918 61964 1.5 2500 2723
Table 3.6.4 Performance related rewards (cash bonus), by salary band for Senior Management
Service
Salary
Band
Beneficiary Profile Cost
Number of
beneficiaries
Number of
employees
% of total
within
salary
bands
Total Cost
(R’000)
Average cost
per
employee
Total cost as
a % of the
total
personnel
expenditure
Band A 0 47 0 0 0 0
Band B 0 14 0 0 0 0
Band C 1 4 25 9 9000 5091
Band D 0 2 0 0 0 0
Total 1 67 1.5 9 9000 5091
3.7. Foreign Workers
The tables below summarise the employment of foreign nationals in the department in terms of salary band and
major occupation.
Table 3.7.1 Foreign workers by salary band
Salary Band 01 April 2012 31 March 2013 Change
Number % of total Number % of total Number % Change
Lower skilled 6 0.7 5 0.5 -1 -0.8
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 124
Salary Band 01 April 2012 31 March 2013 Change
Number % of total Number % of total Number % Change
Highly skilled
production
(Lev. 6-8)
836 63.9 954 94.5 118 99.2
Highly skilled
supervision
(Lev. 9-12)
45 5.1 44 4.4 -1 -0.8
Contract
(level 9-12)
Contract
(level 13-16)
Total 890 100 1009 100 119 100
Table 3.7.2 Foreign workers by major occupation
Major
Occupation
01 April 2012 31 March 2013 Change
Number % of
total
Number % of total Number % Change
Administrative
Office Workers
1 0.1 1 0.1 0 0
Elementary
occupations
0 0 1 0.1 0 0.8
Information
technology
personnel
1 0.1 1 0.1 0 0
Other
occupations
888 99.8 1006 99.7 118 99.2
TOTAL 890 100 1009 100 119 100
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 125
3.8. Leave utilisation
The Public Service Commission identified the need for careful monitoring of sick leave within the public
service. The following tables provide an indication of the use of sick leave and disability leave. In both
cases, the estimated cost of the leave is also provided.
Table 3.8.1 Sick leave
Salary Band Total
days
% Days
with
Medical
certification
Number of
Employees
using sick
leave
% of total
employees
using sick
leave
Average
days per
employee
Estimated
Cost
(R’000)
Lower Skills (Level 1-2) 495 88.5 101 0.4 5 124
Skilled (levels 3-5) 9850 86.4 1687 6.3 6 3288
Highly skilled
production (levels 6-8)
79139 86.1 16663 62.2 5 55487
Highly skilled
supervision (levels 9 -
12)
39604 87.5 8194 30.6 5 41899
Top and Senior
management (levels 13-
16)
282 96.1 38 0.1 7
783
Contract level 1-2 242 59.1 98 0.4 2 35
Contract level 3-5 11 54.5 4 0 3 4
Total 129623 86.5 26785 100 5 101620
Table 3.8.2 Disability leave (temporary and permanent)
Salary Band Total
days
% Days
with
Medical
certification
Number of
Employees
using
disability
leave
% of total
employees
using
disability
leave
Average
days per
employee
Estimated
Cost
(R’000)
Lower skilled (Levels 1-
2)
Skilled (Levels 3-5) 338 100 9 4.6 38 100
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 126
Salary Band Total
days
% Days
with
Medical
certification
Number of
Employees
using
disability
leave
% of total
employees
using
disability
leave
Average
days per
employee
Estimated
Cost
(R’000)
Highly skilled
production (Levels 6-8)
7944 100 111 56.9 72 5714
Highly skilled
supervision (Levels 9-
12)
5745 100 74 37.9 78 6258
Senior management
(Levels 13-16)
5 100 1 0.5 5 14
Total 14032 100 195 100 72 12086
The table below summarises the utilisation of annual leave. The wage agreement concluded with trade unions in
the PSCBC in 2000 requires management of annual leave to prevent high levels of accrued leave being paid at
the time of termination of service.
Table 3.8.3 Annual Leave
Salary Band Total days taken Number of Employees
using annual leave
Average per
employee
Lower skilled (Levels 1-2) 3782.08 16 237
Skilled Levels 3-5) 39498.71 16 2419
Highly skilled production
(Levels 6-8)
32869 14 2410
Highly skilled
supervision(Levels 9-12)
27446 12 2276
Senior management (Levels
13-16)
1510 22 69
Contract level 1-2 1659 5 69
Contract level 3-5 218 16 14
Total 106982.79 14 7736
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 127
Table 3.8.4 Capped leave
Salary Band Total days of
capped leave
taken
Number of
Employees using
capped leave
Average number
of days taken per
employee
Average capped
leave per
employee as at
31 March
Lower skilled (Levels
1-2)
78 7 11 11597
Skilled Levels 3-5) 106 28 4 1159871
Highly skilled
production (Levels 6-
8)
1967 947 2 1369923
Highly skilled
supervision(Levels
9-12)
2452 1011 2 1426791
Senior management
(Levels 13-16)
Total 4603 1993 2 2924282
The following table summarise payments made to employees as a result of leave that was not taken.
Table 3.8.5 Leave pay-outs
Reason Total Amount
(R’000)
Number of
Employees
Average per
employee
(R’000)
Leave pay-out for 2011/12 due to non-
utilisation of
leave for the previous cycle
Capped leave pay-outs on termination of 46,495 4,420 10,519
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 128
service for 2012/13
Current leave pay-out on termination of
service for 2012/13
93 11 8,455
Total 46,588 4,431 10,514
3.9. HIV/AIDS & Health Promotion Programmes
Table 3.9.1 Steps taken to reduce the risk of occupational exposure
Units/categories of employees identified to be at high
risk of contracting HIV & related diseases (if any)
Key steps taken to reduce the risk
School based employees
- Training of school based employees on
HIV management in the workplace, first
aid /provision of first aid kits to
schools.
Table 3.9.2 Details of Health Promotion and HIV/AIDS Programmes (tick the applicable boxes and
provide the required information)
Question Yes No Details, if yes
1. Has the department designated a
member of the SMS to implement the
provisions contained in Part VI E of
Chapter 1 of the Public Service Regulations,
2001? If so, provide her/his name and
position.
X Ms. Mothata RM: Senior Manager Employee
Health and Wellness
2. Does the department have a dedicated
unit or has it designated specific staff
members to promote the health and well-
being of your employees? If so, indicate the
number of employees who are involved in
this task and the annual budget that is
available for this purpose.
X One senior manager, three managers, one
deputy manager, one practitioner, one
personal assistant.
Budget R1, 495. 000.00
3. Has the department introduced an
Employee Assistance or Health Promotion
Programme for your employees? If so,
indicate the key elements/services of this
Programme.
X - Drug and alcohol abuse prevention
and support
- Financial wellbeing program
- Health management interventions.
- Physical wellness program
- HCT programme
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 129
Question Yes No Details, if yes
4. Has the department established (a)
committee(s) as contemplated in Part VI
E.5 (e) of Chapter 1 of the Public Service
Regulations, 2001? If so, please provide the
names of the members of the committee
and the stakeholder(s) that they represent.
X LDOE representatives:
Mr Netshifhefhe MG
Ms. Mphahlele TS
Mr Raholane WM
Mr Mokobodi NF
Ms. Montja M
Mr Rafapa MJ
Mr Ugoda TG
Union Representatives:
Ms. Ndaba T – CTU -SADTU
Ms. A Chuene - -CTU – SAOU
5. Has the department reviewed its
employment policies and practices to
ensure that these do not unfairly
discriminate against employees on the
basis of their HIV status? If so, list the
employment policies/practices so
reviewed.
X There are three wellness (HIV & AIDS, EAP,
and OHS) policies.
Review due in 2014
6. Has the department introduced
measures to protect HIV-positive
employees or those perceived to be HIV-
positive from discrimination? If so, list the
key elements of these measures.
X HIV and Aids Policy in place.
- The Information dissemination on
anti-stigma and discrimination
practices.
- Intervention on reported cases of
stigma and discrimination.
7. Does the department encourage its
employees to undergo Voluntary
Counselling and Testing? If so, list the
results that you have you achieved.
X � 465 employees utilized HCT during the
2012/13 financial year
8. Has the department developed
measures/indicators to monitor & evaluate
the impact of its health promotion
programme? If so, list these
measures/indicators.
X - Monitoring absenteeism among
employees who received wellness
intervention.
- Improvement of productivity
reports from supervisors.
- Improved health and wellness
reports from medical professionals.
3.10. Labour Relations
Table 3.10.1 Collective agreements
Subject Matter Date
Collective Agreement number 1 of 2012: Implementation of 2012
Schools posts
establishment ,
ratified on the 13 April 2012
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 130
The following table summarises the outcome of disciplinary hearings conducted within the
department for the year under review.
Table 3.10.2 Misconduct and disciplinary hearings finalised
Outcomes of disciplinary hearings Number % of total
Correctional counselling - -
Verbal warning - -
Written warning - -
Final written warning 10 27.8
Suspended without pay 06 16.8
Fine 07 19.4
Demotion 01 2.7
Dismissal 05 13.9
Not guilty 03 8.3
Case withdrawn 04 11.1
Total 36 100
Table 3.10.3 Types of misconduct addressed at disciplinary hearings
Type of misconduct (based on annexure A) Number % of total
Sexual relationship with a learner 06 16.7
Prejudicing the administration 09 25
Theft 01 2.7
Fraud regarding exams 04 11.1
Absenteeism 01 2.7
Causing loss to state property 01 2.7
Inflation of learner’s enrolment 01 2.7
Giving false statement or evidence in the execution of duties 01 2.7
Fraud 01 2.7
Assault 03 8.3
Financial misconduct 08 22.2
Total 36 100
Number % of Total
Number of grievances resolved 65 79.3
Number of grievances not resolved 17 20.7
Total number of grievances lodged 82 100
Table 3.10., 5 Disputes logged
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 131
Number % of Total
Number of disputes upheld 96 100%
Number of disputes dismissed - -
Total number of disputes lodged 96 100%
Table 3.10.6 Strike actions
Total number of persons working days lost Nil
Total costs working days lost R0.00
Amount (R’000) recovered as a result of no work no pay R0.00
Table 3.10.7 Precautionary suspensions
Number of people suspended 01
Number of people whose suspension exceeded 30 days 01
Average number of days suspended 150 days
Cost (R’000) of suspension R 147 950-42
3.11. Skills development
This section highlights the efforts of the department with regard to skills development.
Table 3.11.1 Training needs identified
Occupational Category Gender Number of
employees
as at 1
April 2012
Learnerships Skills
Programmes
& other
short
courses
Other
forms
of
training
Total
Legislators, senior
officials and managers
Female 25 3 4 - 7
Male
44 3 4 - 7
Professionals Female 32967 5 9 20 34
Male 24023 5 9 20 34
Technicians and
associate professionals
Female 174 5 4 20 29
Male 159 5 4 20 29
Clerks Female 1611 3 4 1 8
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 132
Occupational Category Gender Number of
employees
as at 1
April 2012
Learnerships Skills
Programmes
& other
short
courses
Other
forms
of
training
Total
Male 912 3 4 1 8
Service and sales
workers
Female 38 1 2 1 4
Male 144 1 2 1 4
Skilled agriculture and
fishery workers
Female 121 1 1 1 3
Male 79 1 1 1 3
Craft and related trades
workers
Female - - - - -
Male - - - - -
Plant and machine
operators and
assemblers
Female 6 - - 1 1
Male 38 - - 1 1
Elementary occupations Female 1,269 1 1 2 4
Male 1,068 1 1 2 4
Sub Total Female 36,211 19 25 46 90
Male 26,467 19 25 46 90
Total 62,678 38 50 92 180
Table 3.11.2 Training provided for the period
Occupational
Category
Gender Number of
employees
as at 1
April 2012
Training provided within the reporting period
Learnerships Skills
Programmes
& other
short
courses
Other
forms of
training
Total
Legislators, senior
officials and
managers
Female 25 1 3 - 4
Male
44 1 3 - 4
Professionals Female 32,967 4 7 15 26
Male 24,023 4 7 15 26
Technicians and
associate
professionals
Female 174 4 7 15 26
Male
159 4 7 15 26
Clerks Female 1,611 2 4 1 7
Male
912 2 4 1 7
Service and sales Female 38 2 2 - 4
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 133
Occupational
Category
Gender Number of
employees
as at 1
April 2012
Training provided within the reporting period
Learnerships Skills
Programmes
& other
short
courses
Other
forms of
training
Total
workers Male 144 2 2 - 4
Skilled agriculture
and fishery workers
Female 121 1 1 - 2
Male 79 1 1 - 2
Craft and related
trades workers
Female - - - - -
Male - - - - -
Plant and machine
operators and
assemblers
Female 6 - - 1 1
Male 38 - - 1 1
Elementary
occupations
Female 1,269 1 1 2 4
Male 1,068 1 1 2 4
Sub Total Female 36,211 15 25 34 74
Male 26,467 15 25 34 74
Total 62,678 30 50 68 148
3.12. Injury on duty
The following tables provide basic information on injury on duty.
Table 3.12.1 Injury on duty
Nature of injury on duty Number % of total
Required basic medical attention only 172 97%
Temporary Total Disablement 02 1%
Permanent Disablement 02 1%
Fatal 02 1%
Total 178 100%
3.13. Utilisation of Consultants
Table 3.13.1 Report on consultant appointments using appropriated funds
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 134
Project Title Total Number of consultants
that worked on project
Duration
Work days
Contract value in
Rand
Not applicable Not applicable Not
applicable
Not applicable
Total number of projects Total individual consultants Total
duration
Work days
Total contract value in
Rand
Not applicable Not applicable Not
applicable
Not applicable
Table 3.13.2 Analysis of consultant appointments using appropriated funds, in terms of
Historically Disadvantaged Individuals (HDIs)
Project Title Percentage ownership
by HDI groups
Percentage
management by HDI
groups
Number of Consultants
from HDI groups that
work on the project
Not applicable Not applicable Not
applicable
Not applicable
Table 3.13.3 Report on consultant appointments using Donor funds
Project Title Total Number of
consultants that worked
on project
Duration
Work days
Donor and Contract value
in Rand
Not applicable Not applicable Not
applicable
Not applicable
Total number of projects Total individual
consultants
Total
duration
Work days
Total contract value in
Rand
Not applicable Not applicable Not
applicable
Not applicable
Table 3.13.4 Analysis of consultant appointments using Donor funds, in terms of Historically
Disadvantaged Individuals (HDIs)
PART D: HUMAN RESOURCE
MANAGEMENT.
Page 135
Project Title Percentage ownership
by HDI groups
Percentage
management by HDI
groups
Number of
Consultants from HDI
groups that work on
the project
Not applicable Not applicable Not applicable Not applicable
PART D: HUMAN RESOURCE
MANAGEMENT
Page 136
1. REPORT OF THE ACCOUNTING OFFICER.
PART E: ANNUAL FINANCIAL
STATEMENTS.
2012/13 Specimen AFS National/Provincial Departments - 137 -
2. ACCOUNTING OFFICER’S STATEMENT OF RESPONSIBILITY
Statement of Responsibility for the Annual Financial Statements for the year ended 31
March 2013
The Accounting Office is responsible for the preparation of the department’s annual financial
statements and for the judgements made in this information.
The Accounting Officer is responsible for establishing, and implementing a system of internal
control designed to provide reasonable assurance as to the integrity and reliability of the annual
financial statements
In my opinion, the financial statements fairly reflects the operations of the department for the
financial year ended 31 March 2013
The external auditors are engaged to express an independent opinion on the AFS of the
department.
The Department of Education AFS for the year ended 31 March 2013 have been examined by the
external auditors and their report is presented on page xx.
The Annual Financial Statements of the Department set out on page xx to page xx have been
approved.
Matthews MC Thamaga MJ
ACCOUNTING OFFICER Head of Department
Department of Education Department of Education
Date (Date)
PART E: ANNUAL FINANCIAL
STATEMENTS.
2012/13 Specimen AFS National/Provincial Departments - 138 -
3. REPORT OF THE AUDITOR GENERAL
This is the auditor’s report as issued by AGSA.
ANNUAL FINANCIAL STATEMENTS
VOTE 3
APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 139
Appropriation per programme
2012/13 2011/12
APPROPRIATION
STATEMENT
Adjusted
Appropriat
ion
Shifting
of Funds
Virement Final
Appropri
ation
Actual
Expendit
ure
Variance Expendit
ure
as % of
final
appropri
ation
Final
Appropri
ation
Actual
Expendit
ure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
1.
Administrati
on
Current payment 1 230 070 1 230
070
1 320
808
(90 738) 107.4% 1 221 112 1 290 914
Transfers and
subsidies
32 476 32 476 32 411 65 99.8% 31 059 21 256
Payment for
capital assets
4 969 4 969 1 576 3 393 31.7% 103 155 71 995
1 267 515 1 267
515
1 354
795
(87 280) 1 355 326 1 384 165
2. Public
Ordinary Schools
Current payment 18 652 81
0
18 562
810
17 862
822
699 988 96.2% 17 623
696
16 678
865
Transfers and
subsidies
550 089 550 089 613 641 (63 552) 111.6% 342 065 536 169
Payment for
capital assets
853 178 853 178 570 718 282 460 66.9% 276 449 1 155 133
19 966 07
7
19 966
077
19 047
181
918 896 18 242
210
18 370
167
3.
Independen
t School Subsidy
Transfers and
subsidies
101 457 101 457 86 515 14 942 85.3% 72 028 71 588
101 457 101 457 86 515 14 942 72 028 71 588
4. Public
Special School
Education
Current payment 272 939 272 939 278 099 (5 160) 101.9% 253 660 250 806
Transfers and
subsidies
43 996 43 996 44 097 (101) 100.2% 38 132 38 138
316 935 316 935 322 196 (5 261) 291 792 288 944
5. Further
Education and
Training
ANNUAL FINANCIAL STATEMENTS
VOTE 3
APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 140
Appropriation per programme
2012/13 2011/12
APPROPRIATION
STATEMENT
Adjusted
Appropriat
ion
Shifting
of Funds
Virement Final
Appropri
ation
Actual
Expendit
ure
Variance Expendit
ure
as % of
final
appropri
ation
Final
Appropri
ation
Actual
Expendit
ure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Current payment 349 620 349 620 349222 398 99.9% 313 933 319 695
Transfers and
subsidies
196 148 196 148 195 745 403 99.8% 181 918 181 177
545 768 545 768 544 967 801 495 851 500 872
6. Adult
Education and
Training
Current payment 163 708 163 708 169 299 (5 591) 103.4% 138 418 151 895
Transfers and
subsidies
86 86 1 621 (1 535) 1884.9% 82 -
163 794 163 794 170 920 (7 126) 138 500 151 895
7. Early
Childhood
Development
Current payment 206 117 206 117 111 925 94 192 54.3% 189 979 163 096
Transfers and
subsidies
63 63 164 (101) 260.3% 1 130 805
206 180 206 180 112 089 94 091 191 109 163 901
8. Auxiliary
and Associated
Services
Current payment 294 279 294 279 267 902 26 377 91.0% 273 456 223 622
Transfers and
subsidies
19 002 19 002 15 321 3 681 80.6% 1 094 161
Payment for
capital assets
1 238 1 238 1 238 5 228 4 510
314 519 314 519 283 223 31 296 279 778 228 293
Subtotal 22 882 24
5
22 882
245
21 921
886
960 359 95.8% 21 066
594
21 159
825
Statutory
Appropriation
Current payment 1 652 1 652 1 652 1 652 100.0% 1 566 1 566
ANNUAL FINANCIAL STATEMENTS
VOTE 3
APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 141
Appropriation per programme
2012/13 2011/12
APPROPRIATION
STATEMENT
Adjusted
Appropriat
ion
Shifting
of Funds
Virement Final
Appropri
ation
Actual
Expendit
ure
Variance Expendit
ure
as % of
final
appropri
ation
Final
Appropri
ation
Actual
Expendit
ure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
TOTAL 22 883 897 22 883 897 21 923 538 960 359 95.8% 21 068 160 21 161 391
2012/13 2011/12
Final
Appropriati
on
Actual
Expenditure
Final
Appropriati
on
Actual
Expenditure
TOTAL (brought forward)
Reconciliation with statement of financial
performance
ADD
Departmental receipts 236 18
366
Actual amounts per statement of financial
performance (total revenue)
22 884
133
21 086 526
Actual amounts per statement of financial
performance (total expenditure)
21 923 538 21 161 391
ANNUAL FINANCIAL STATEMENTS
VOTE 3
APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 142
Appropriation per economic classification
2012/13 2011/12
Adjusted
Appropriat
ion
Shifting of
Funds
Virement Final
Appropriat
ion
Actual
Expenditur
e
Variance Expenditur
e
as % of
final
appropriat
ion
Final
Appropriat
ion
Actual
expenditur
e
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Current payments
Compensation of
employees
18 584 36
9
18 584
369
18 255
081
329 288 98.2% 17 168
362
17 291
133
Goods and services 2 462 591 2 462 591 2 106 851 355 740 85.6% 1 950 592 1 790 021
Interest and rent
on land
- - 1 (1) - -
Transfers and
subsidies
Provinces and
municipalities
358 358 221 137 61.7% 348 267
Departmental
agencies and
accounts
18 409 18 409 13 794 4 615 74.9% 56 -
Non-profit
institutions
853 037 853 037 825 872 27 165 96.8% 596 983 744 488
Households 71 513 71 513 149 628 (78 115) 209.2% 69 050 103 844
Payments for
capital assets
Buildings and
other fixed
structures
875 136 875 136 567 746 307 390 64.9% 1 243 839 1 228 187
Machinery and
equipment
18 484 18 484 4 344 14 140 23.5% 38 930 3 451
Payments for
financial assets
Total 22 883 897 22 883 897 21 923 538 960 359 95.8 21 068 160 21 161 391
ANNUAL FINANCIAL STATEMENTS
VOTE 3
APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 143
Statutory Appropriation
2012/13 2011/12
Direct
changes
against
the
National/
Provincial
Revenue
Fund
Adjust
ed
Appro
priatio
n
Shiftin
g of
Funds
Virem
ent
Final
Appro
priatio
n
Actual
Expen
diture
Varian
ce
Expen
diture
as %
of final
appro
priatio
n
Final
Appro
priatio
n
Actual
expen
diture
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Member
of
executive
committe
e /
parliamen
tary
officers
1 652 1 652 1 652 100.0
%
1 566 1 566
Total 1 652 1 652 1 652 100.0% 1 566 1 566
Statutory Appropriation per economic classification
2012/13 2011/12
Program 1 Per
Economic classification
Adjusted
Appropria
tion
Shifting of
Funds
Virement Final
Appropria
tion
Actual
Expenditu
re
Variance Expenditu
re
as % of
final
appropriat
ion
Final
Appropria
tion
Actual
expenditu
re
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Current payments
Compensation of
employees
1 652 1 652 1 652 100.0% 1 566 1 566
Payments for
financial assets
Total 1 652 1 652 1 652 100% 1 566 1 566
ANNUAL FINANCIAL STATEMENTS
VOTE 3
APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 144
Programme 1 - ADMINISTRATION
2012/13 2011/12
Detail per sub-
programme
Adjusted
Appropria
tion
Shifting of
Funds
Virement Final
Appropria
tion
Actual
Expenditu
re
Variance Expenditur
e
as % of
final
appropria
tion
Final
Appropria
tion
Actual
expenditu
re
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
1.1 Office of the
MEC
Current payment 6 991 6 991 3 149 3 842 45.0% 6 611 3 767
Transfers and
subsidies
15 15 15 12
1.2 Corporate
services
Current payment 230 900 230 900 295 084 (64 184) 127.8% 277 783 251 475
Transfers and
subsidies
19 906 19 906 12 661 7 245 63.6% 18 764 8 013
Payment for capital
assets
1 946 1 946 625 1 321 32.1% 89 195 69 877
1.3 Education
Management
Current payment 924 388 924 388 958 411 (34 023) 103.7% 838 592 966 959
Transfers and
subsidies
6 539 6 539 15 613 (9 074) 238.8% 6 268 7 310
Payment for capital
assets
3 023 3 023 951 2 072 31.5% 13 960 2 118
1.4 Human
Resource
Development
Current payment 40 811 40 811 63 544 (22 733) 155.7% 70 895 60 040
Transfers and
subsidies
6 000 6 000 4 137 1 863 69.0% 6 000 5 933
1.5 Education
Management
Information Systems
Current payment 26 9
80
26
980
620 26
360
2.3
%
27
231
8
673
Transfers and
subsidies
16 16 16 15
Total 1 26
7 5
15
1 26
7
515
1 35
4
795
(87
280
)
106.
9%
1 35
5
326
1 38
4
165
ANNUAL FINANCIAL STATEMENTS
VOTE 3
APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 145
2012/13 2011/12
Economic
classification
Adjusted
Appropri
ation
Shifting
of Funds
Virement Final
Appropri
ation
Actual
Expendit
ure
Variance Expendit
ure
as % of
final
appropri
ation
Final
Appropri
ation
Actual
expendit
ure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Current
payments
Compensation of
employees
1 081 870 1 081 870 1 050 936 30 934 97.1 969 045 1 034 248
Goods and
services
148 200 148 200 270 074 (121 874) 182.2% 252 067 256 665
Transfers and
subsidies to:
Provinces and
municipalities
358 358 221 137 61.7% 348 267
Non-profit
institutions
16 214 16 214 2 636 13 578 16.3% 15 296 3 621
Households 15 904 15 904 29 555 (13 651) 185.8% 15 415 17 369
Payment for
capital assets
Buildings and
other fixed
structures
70 944 69 877
Machinery and
equipment
4 969 4 969 1 373 3 596 27.6% 32 211 2 118
Total 1 267 515 1 267 515 1 354 795 (87 280) 106.9% 1 355 326 1 384 165
Programme 2 – PUBLIC ORDINARY SCHOOL EDUCATION
2012/13 2011/12
Detail per sub-
programme
Adjusted
Appropri
ation
Shifting
of Funds
Viremen
t
Final
Appropri
ation
Actual
Expendit
ure
Variance Expendit
ure
as % of
final
appropri
ation
Final
Appropri
ation
Actual
expendit
ure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
1.1 Public
Primary School
Education
Current payment 9 137
488
9 137
488
8 797
476
340 012 96.3% 8 360
726
7 950
226
Transfers and
subsidies
243 979 243 979 301 617 (57 638
)
123.6% 143 909 219 641
ANNUAL FINANCIAL STATEMENTS
VOTE 3
APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 146
2012/13 2011/12
Detail per sub-
programme
Adjusted
Appropri
ation
Shifting
of Funds
Viremen
t
Final
Appropri
ation
Actual
Expendit
ure
Variance Expendit
ure
as % of
final
appropri
ation
Final
Appropri
ation
Actual
expendit
ure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
1.2 Public
Secondary School
Education
Current payment 8 369 4
16
8 369
416
8 060
828
308 588 96.3% 7 449
665
7 322
155
Transfers and
subsidies
306 030 306 030 312 009 (5 979) 102.0% 198 081 316 518
Payment for
capital assets
2 971 (2 971) 106 360 108 455
1.3 Human Resource
Development
Current payment 33 535 33 535 30 525 3 010 91.0% 63 267 63 158
Transfers and
subsidies
9 (9) 4
1.4 In School Sport
and Culture
Current payment 3 625 3 625 659 2 966 18.2% 7 584 3 617
1.5 Education
Infrastructure
Grant
Current payment 94 180 94 180 7 638 86 542 8.1% 897 937 557 944
Payment for
capital assets
847 911 847 911 556 782 291 129 65.7% 336 091
1.6 National School
Nutrition
Programme
Current payment 873 991 873 991 959 023 (85 032
)
109.7% 844 517 781 765
Transfers and
subsidies
80 80 6 74 7.5% 75 6
Payment for
capital assets
5 267 5 267 5 267 23 418 5 973
1.7 Technical
Secondary
Schools
Recapitalisation
Current payment 36 185 36 185 941 35 244 2.6%
Payment for
capital assets
10 965 (10 965
)
ANNUAL FINANCIAL STATEMENTS
VOTE 3
APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 147
2012/13 2011/12
Detail per sub-
programme
Adjusted
Appropri
ation
Shifting
of Funds
Viremen
t
Final
Appropri
ation
Actual
Expendit
ure
Variance Expendit
ure
as % of
final
appropri
ation
Final
Appropri
ation
Actual
expendit
ure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
1.8 Dinaledi Support
Grant
Current payment 14 390 14 390 5 732 8 658 39.8%
Total 19 966 077 19 966 077 19 047 181 918 896 95.4% 18 242 210 18 370 167
2012/13 2011/12
Economic
classification
Adjuste
d
Approp
riation
Shifting
of Funds
Vireme
nt
Final
Appropr
iation
Actual
Expendi
ture
Varianc
e
Expendi
ture
as % of
final
appropr
iation
Final
Appropr
iation
Actual
expendi
ture
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Current
payments
Compensation of
employees
16
506
50
5
16
506
505
16
201
871
304
634
98.
2%
15
316
383
15
319
361
Goods and services 2 022 0
70
2 022
070
1 660
951
361 119 82.1% 1 409
376
1 359
504
Interest and rent on
land
1 (1)
Transfers and
subsidies to:
Non-profit
institutions
495 926 495 926 498 165 (2 239) 100.5% 291 107 451 013
Households 54 163 54 163 115 476 (61 313
)
213.2% 50 958 85 156
Payment for capital
assets
Buildings and other
fixed structures
875 136 875 136 567 746 307 390 64.9% 1 168
205
1 153
800
Machinery and
equipment
12 277 12 277 2 971 9 306 24.2% 6 181 1 333
Payments for
financial assets
Total 19 966 077 19 966 077 19 047 181 918 896 95.4% 18 242 210 18 370 167
ANNUAL FINANCIAL STATEMENTS
VOTE 3
APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 148
Programme 3 – INDEPENDENT SCHOOL SUBSIDY
2012/13 2011/12
Detail per sub-
programme
Adjusted
Appropri
ation
Shifting
of Funds
Virement Final
Appropri
ation
Actual
Expendit
ure
Variance Expendit
ure
as % of
final
appropri
ation
Final
Appropri
ation
Actual
expendit
ure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
1.1 Primary
Independent Schools
Transfers and
subsidies
54 372 54 372 52 402 1 970 96.4% 38 020 40 573
1.2 Secondary
Independent Schools
Transfers and
subsidies
47 085 47 085 34 113 12 972 72.4% 34 008 31 015
Total 101 457 101 547 86 515 14 942 85.3% 72 028 71 588
2012/13 2011/12
Economic
classification
Adjusted
Appropri
ation
Shifting
of Funds
Virement Final
Appropri
ation
Actual
Expendit
ure
Variance Expendit
ure
as % of
final
appropri
ation
Final
Appropri
ation
Actual
expendit
ure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Transfers and
subsidies to:
Non-profit
institutions
101 457 101 457 86 515 14 942 85.3% 72 028 71 588
Total 101 457 101 457 86 515 14 942 85.3% 72 028 71 588
Programme 4 – PUBLIC SPECIAL SCHOOL EDUCATION
2012/13 2011/12
Detail per sub-
programme
Adjusted
Appropria
tion
Shifting of
Funds
Virement Final
Appropria
tion
Actual
Expenditu
re
Variance Expenditu
re
as % of
final
appropria
tion
Final
Appropria
tion
Actual
expenditu
re
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
ANNUAL FINANCIAL STATEMENTS
VOTE 3
APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 149
2012/13 2011/12
Detail per sub-
programme
Adjusted
Appropria
tion
Shifting of
Funds
Virement Final
Appropria
tion
Actual
Expenditu
re
Variance Expenditu
re
as % of
final
appropria
tion
Final
Appropria
tion
Actual
expenditu
re
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
1.1 Special
Primary and
Secondary
Schools
Current payment 272 046 272 046 277 232 (5 186) 101.9% 251 402 250 111
Transfers and
subsidies
43 996 43 996 44 097 (101) 100.2% 38 132 38 138
1.2 In-School
Sports and
Culture
Current payment 893 893 867 26 97.1% 2 258 695
Total 316 935 316 935 322 196 (5 261) 101.7% 291 792 288 944
2012/13 2011/12
Economic
classification
Adjusted
Appropri
ation
Shifting
of Funds
Virement Final
Appropri
ation
Actual
Expendit
ure
Variance Expendit
ure
as % of
final
appropri
ation
Final
Appropri
ation
Actual
expendit
ure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Current
payments
Compensation of
employees
272
04
6
272
046
277
212
(5 1
66)
101
.9%
251
402
249
982
Goods and
services
893 893 887 6 99.
3%
2
258
824
Interest and rent
on land
Transfers and
subsidies to:
Non-profit
institutions
43
996
43
996
43
112
884 98.
0
37
298
37
298
Households 985 (98
5)
834 840
Payments for
financial assets
ANNUAL FINANCIAL STATEMENTS
VOTE 3
APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 150
2012/13 2011/12
Economic
classification
Adjusted
Appropri
ation
Shifting
of Funds
Virement Final
Appropri
ation
Actual
Expendit
ure
Variance Expendit
ure
as % of
final
appropri
ation
Final
Appropri
ation
Actual
expendit
ure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Total 316 935 316 935 322 196 (5 261) 101.7% 291 792 288 944
Programme 5 – FURTHER EDUCATION AND TRAINING
2012/13 2011/12
Detail per sub-
programme
Adjusted
Appropri
ation
Shifting
of Funds
Virement Final
Appropri
ation
Actual
Expendit
ure
Variance Expendit
ure
as % of
final
appropri
ation
Final
Appropri
ation
Actual
expendit
ure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
1.1 Conditional
Grant
Current payment 349 620 349 620 349 222 398 99.9% 313 933 319 695
Transfers and
subsidies
196 148 196 148 195 745 403 99.8% 181 918 181 177
Total 545 768 545 768 544 967 801 99.9% 495 851 500 872
2012/13 2011/12
Economic
classification
Adjusted
Appropria
tion
Shifting of
Funds
Virement Final
Appropria
tion
Actual
Expenditu
re
Variance Expenditu
re
as % of
final
appropria
tion
Final
Appropria
tion
Actual
expenditu
re
R'0
00
R'0
00
R'0
00
R'0
00
R'0
00
R'0
00
% R'0
00
R'0
00
Current
payments
Compensation of
employees
349 620 349 620 349 134 486 99.9% 313 933 319 301
Goods and
services
88 (88) 394
Transfers and
subsidies to:
Non-profit
institutions
195 444 195 444 195444 - 100 181 254 180 968
Households 704 704 301 403 42.8% 664 209
ANNUAL FINANCIAL STATEMENTS
VOTE 3
APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 151
2012/13 2011/12
Economic
classification
Adjusted
Appropria
tion
Shifting of
Funds
Virement Final
Appropria
tion
Actual
Expenditu
re
Variance Expenditu
re
as % of
final
appropria
tion
Final
Appropria
tion
Actual
expenditu
re
Total 545 768 545 768 544 967 801 99.9% 495 851 500 872
Programme 6 – ADULT EDUCATION AND TRAINING
2012/13 2011/12
Detail per sub-
programme
Adjusted
Appropria
tion
Shifting of
Funds
Virement Final
Appropria
tion
Actual
Expenditu
re
Variance Expenditu
re
as % of
final
appropria
tion
Final
Appropria
tion
Actual
expenditure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
1.1 Public
Centres
Current payment 163 708 163 708 169 299 (5 591) 103.4% 138 418 151 895
Transfers and
subsidies
86 86 1 621 (1 535) 1884.9% 82
Total 163 794 163 794 170 920 (7 126) 104.4% 138 500 151 895
2012/13 2011/12
Economic
classification
Adjuste
d
Approp
riation
Shifting
of
Funds
Vireme
nt
Final
Approp
riation
Actual
Expendi
ture
Varianc
e
Expendi
ture
as % of
final
appropr
iation
Final
Approp
riation
Actual
expendi
ture
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Current payments
Compensation of
employees
149 096 149 096 159 582 (10 486) 107.0% 117 374 137 255
Goods and services 14 612 14 612 9 717 4 895 66.5% 21 044 14 640
Transfers and
subsidies to:
Households 86 86 1 621 (1 535) 1884.9% 82
Total 163 794 163 794 170 920 (7 126) 104.4% 138 500 151 895
ANNUAL FINANCIAL STATEMENTS
VOTE 3
APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 152
Programme 7 – EARLY CHILDHOOD DEVELOPMENT
2012/13 2011/12
Detail per sub-
programme
Adjusted
Appropriat
ion
Shifting of
Funds
Virement Final
Appropriat
ion
Actual
Expenditu
re
Variance Expenditu
re
as % of
final
appropriat
ion
Final
Appropriat
ion
Actual
expenditur
e
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
1.1 Grade R in
Public Schools
Current payment 34 891 34 891 12 939 21 952 37.1 39 884 36 523
Transfers and
subsidies
63 63 63 59 109
1.2 Grade R in
Community
Centres
Current payment 64 632 64 632 28 315 36 317 43.8% 61 554 34875
1.3 Pre Grade R
Current payment 86 957 86 957 42 580 44 377 49.0% 88 541 91 698
Transfers and
subsidies
164 (164)
1.4 EPWP
Incentive Grant
Current payment 1 080 1 080 1 335 (255) 123.6
1.5 EPWP Social
Grant
Current payment 18 557 18 557 26 756 (8 199) 144.2%
Transfers and
subsidies
1 071 696
Total 206 180 206 180 112 089 94 091 54.4% 191 109 163 901
2012/13 2011/12
Economic
classification
Adjusted
Appropria
tion
Shifting of
Funds
Virement Final
Appropria
tion
Actual
Expenditu
re
Variance Expenditu
re
as % of
final
appropria
tion
Final
Appropria
tion
Actual
expenditu
re
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Current
payments
Compensation of
employees
64 288 64 288 74 783 (10 495
)
116.3% 61 499 99 044
Goods and services 141 829 141 829 37 142 104 687 26.2% 129 551 64 748
ANNUAL FINANCIAL STATEMENTS
VOTE 3
APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 153
2012/13 2011/12
Economic
classification
Adjusted
Appropria
tion
Shifting of
Funds
Virement Final
Appropria
tion
Actual
Expenditu
re
Variance Expenditu
re
as % of
final
appropria
tion
Final
Appropria
tion
Actual
expenditu
re
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Interest and rent on
land
Transfers and
subsidies to:
Households 63 63 164 (101) 260.3% 59 109
Total 206 180 206 180 112 089 94 091 54.4% 191 109 163 901
Programme 8 – AUXILIARY AND ASSOCIATED SERVICES
2012/13 2011/12
Detail per sub-
programme
Adjusted
Appropri
ation
Shifting
of Funds
Viremen
t
Final
Appropri
ation
Actual
Expendit
ure
Variance Expendit
ure
as % of
final
appropri
ation
Final
Appropri
ation
Actual
expendit
ure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
1.1 Payments to
SETA
Transfers and
subsidies
18 409 18 409 13 794 4 615 74.9 56
1.2 Special Projects
Current payment 29 907 29 907 12 574 17 333 42.0% 34 616 25 706
Transfers and
subsidies
35 35 35 30
1.3 External
Examination Services
Current payment 215 061 215 061 215 984 (923) 100.4% 203 807 163 433
Transfers and
subsidies
30 30 626 (596) 2086.7
%
29
Payment for capital
assets
523 523 523 498
1.4 Education
Multipurpose Centres
Current payment 49 311 49 311 39 344 9 967 79.8% 35 033 34 483
ANNUAL FINANCIAL STATEMENTS
VOTE 3
APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 154
2012/13 2011/12
Detail per sub-
programme
Adjusted
Appropri
ation
Shifting
of Funds
Viremen
t
Final
Appropri
ation
Actual
Expendit
ure
Variance Expendit
ure
as % of
final
appropri
ation
Final
Appropri
ation
Actual
expendit
ure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Transfers and
subsidies
528 528 901 (373) 170.6% 979 161
Payment for
capital assets
715 715 715 4 730 4 510
Total 314 519 314 519 283 223 31 296 90.0% 279 778 228 293
2012/13 2011/12
Economic
classification
Adjusted
Appropr
iation
Shifting
of Funds
Viremen
t
Final
Appropr
iation
Actual
Expendit
ure
Variance Expendit
ure
as % of
final
appropri
ation
Final
Appropr
iation
Actual
expendit
ure
R'000 R'000 R'000 R'000 R'000 R'000 % R'000 R'000
Current
payments
Compensation of
employees
159 292 159 292 139 911 19 381 87.8% 137 160 130 376
Goods and
services
134 987 134 987 127 992 6 995 94.8% 136 296 93 246
Interest and rent
on land
Transfers and
subsidies to:
Departmental
agencies and
accounts
18 409 18 409 13 794 4 615 74.9% 56
Households 593 593 1 526 (933) 257.3% 1 038 161
Payment for
capital assets
Machinery and
equipment
1 238 1 238 1 238 538
Total 314 519 314 519 283 223 31 296 90.0% 279 778 228 293
ANNUAL FINANCIAL STATEMENTS
VOTE 3
NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 155
1. Detail of transfers and subsidies as per Appropriation Act (after Virement):
Detail of these transactions can be viewed in the note on Transfers and subsidies,
disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.
2. Detail of specifically and exclusively appropriated amounts voted (after Virement):
Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual
Financial Statements.
3. Detail on payments for financial assets
Detail of these transactions per programme can be viewed in the note on Payments for
financial assets to the Annual Financial Statements.
4. Explanations of material variances from Amounts Voted (after Virement):
4.1 Per programme Final
Appropriation
Actual
Expenditure
Variance
R’000
Variance as a
% of Final
Appropriation
Administration 1 267 515 1 354 795 (87 280) 7%
The over expenditure was due to the payment of accruals for SITA services that could not be previously honoured due
to budgetary constraints and the payment of bursary commitments for which inadequate budgetary provision was
made. Funds had been identified to address the requirement for these two items but could not provided during the
budget adjustment process due to technicalities at Provincial Treasury
Public Ordinary School 19 966 077 19 047 181 918 896 5%
*COE: R304m of the under expenditure was due to deferral of the filling of advertised posts in order to realise a saving
in compliance with the EXCO resolution on savings in COE and also due to the stopping of the rural allowance for
educators. *Goods and Services: Under expenditure of 361m experienced due to cost curtailment measures. *Payment
of capital assets: Under expenditure of R307m experienced due to under spending on conditional grants which are
detailed in 4.3 below
Independent Schools Subsidy 101 457 86 515 14 942 15%
Under expenditure was due to withholding of transfers to independent schools whose grade 12 performance was
below the 2012 performance of public schools and therefore did not qualify for a subsidy
Early Childhood
Development
206 180 112 089 94 091 46%
Under expenditure was due to cost curtailment measures which resulted in a number of activities being deferred.
Auxiliary & Associated
Services
314 519 283 223 31 296 10%
Under expenditure was due to cost curtailment measures which resulted in a number of activities being deferred.
ANNUAL FINANCIAL STATEMENTS
VOTE 3
NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 156
4.2 Per economic classification Final
Appropriation
Actual
Expenditure
Variance Variance as a
% of Final
Appropriation
R’000 R’000 R’000 R’000
Current payments
Compensation of employees 18 599 784 18 255 081 344 703 2%
Goods and services 2 447 176 2 106 648 340 528 14%
Unauthorised expenditure
approved
449 400 449 400
Transfers and subsidies
Provinces and municipalities 358 221 137 38%
Departmental agencies and
accounts
18 409 13 794 4 615 25%
Non-profit institutions 853 741 825 872 27 869 3%
Households 70 809 149 628 (78 819) 111%
Payments for capital assets
Buildings and other fixed
structures
875 136 567 746 307 390 35%
Machinery and equipment 18 484 4 547 13 937 75%
*Goods and Services: Under expenditure due to under spending on conditional grants which are detailed in 4.3 below.
*Transfers and subsidies: The overall over expenditure was 4.9% and was due to payment of leave gratuities when
officials leave the Department through retirement, resignation, death, etc, which was not adequately provided for due to
provision for termination in cases of death which is based on estimates. *Payment for capital assets: Under expenditure
was due to under spending on conditional grants which detailed in 4.3 below.
4.3 Per conditional grant Final
Appropria
tion
Actual
Expenditu
re
Variance Variance
as a % of
Final
Appropria
tion
R’000 R’000 R’000 R’000
Basic Education
Hiv/Aids (Life Skills Edu) Grant 29 942 12 573 29 942 10%
Nat School Nutrition Prog Grnt 879 338 959 844 (80 506) 9%
Tech Sec School Recap Gr 36 185 11 905 24 280 67%
Dinaledi Schools Grant 14 390 5 732 8 658 60%
Educ Infrastructur Grant 942 091 564 948 377 143 40%
Higher Education & Training
ANNUAL FINANCIAL STATEMENTS
VOTE 3
NOTES TO THE APPROPRIATION STATEMENT for the year ended 31 March 2013
Page 157
4.3 Per conditional grant Final
Appropria
tion
Actual
Expenditu
re
Variance Variance
as a % of
Final
Appropria
tion
R’000 R’000 R’000 R’000
Further Edu & Train Col Grant 545 768 544 966 802 0%
Public Works
Epwp Inter Grnt Prov 1 080 1 938 (858) -79%
Epwp Incent Grn Prov-Soc 18 557 26 153 (7 596) -41%
*Nat School Nutrition Prog: Payment of accruals for which a roll over request was not approved and extension of
service to Grade R learners in community centres. *Technical Secondary Schools Recapitalisation: Procurement of
notebooks and construction of workshops committed but not delivered. Roll-over request made. *Dinaledi Schools:
Textbooks ordered not yet delivered. *Education Infrastructure Grant: Delays in signing of contracts with implementing
agents. Expenditure only for projects already under construction. Variance already committed at year-end and roll-over
request made. R235,523 million that was stopped and re-allocated by National Treasury in march 2013 has not been
deducted from the budget amount as the adjusted budget to account for this was not passed by the legislature. If this
was taken into account the under expenditure would be R141,6 million or 20%. *EPWP Incentive Grant: The over
expenditure was due to payment of accrued stipends from previous year.
ANNUAL FINANCIAL STATEMENTS
VOTE 3
STATEMENT OF FINANCIAL PERFORMANCE for the year ended 31 March 2013
Page 158
PERFORMANCE Note 2012/13 2011/12
R'000 R'000
REVENUE
Annual appropriation 1 22 882 245 21 066
594
Statutory appropriation 2 1 652 1 566
Departmental revenue 3 18 366
TOTAL REVENUE 22 883 897 21 086
526
EXPENDITURE
Current expenditure
Compensation of employees 4 18 255 081 17 291
133
Goods and services 5 2 106 851 1 790
021
Interest and rent on land 6 1
Total current expenditure 20 361 933 19 081
154
Transfers and subsidies
Transfers and subsidies 7 989 515 848 599
Total transfers and subsidies 989 515 848 599
Expenditure for capital assets
Tangible capital assets 8 568 425 1 231
638
Total expenditure for capital assets 568 425 1 231
638
TOTAL EXPENDITURE 21 923 538 21 161
391
SURPLUS/(DEFICIT) FOR THE YEAR 960 359 (74 865)
Reconciliation of Net Surplus/(Deficit) for the year
Voted funds 960 359 (93 231)
Annual appropriation 621 067 178 153
Conditional grants 339 292 84 904
Departmental revenue and NRF Receipts 13 18 366
SURPLUS/(DEFICIT) FOR THE YEAR 960 359 (74 865)
ANNUAL FINANCIAL STATEMENTS.
VOTE 3
STATEMENT OF FINANCIAL POSITION
as at 31 March 2013
Page 159
POSITION
Note 2012/13 2011/12
R'000 R'000
ASSETS
Current assets
Unauthorised expenditure 9 2 018 446 2 368
179
Prepayments and advances 10 35
Receivables 11 108 960 98 345
TOTAL ASSETS 2 127 406 466
5592
LIABILITIES
Current liabilities
Voted funds to be surrendered to the Revenue Fund 12 1 518 963 969 296
Departmental revenue and NRF Receipts to be
surrendered to the Revenue Fund
13 5 259 5 023
Bank overdraft 14 561 848 1 429
770
Payables 15 4 207 31 408
TOTAL LIABILITIES 2 090 277 2 435
497
NET ASSETS 37 129 31 062
Note 2012/13 2011/12
R'000 R'000
Represented by:
Recoverable revenue 37 129 31 062
TOTAL 37 129 31 062
ANNUAL FINANCIAL STATEMENTS
VOTE 3
STATEMENT OF CHANGES IN NET ASSETS
for the year ended 31 March 2013
Page 160
NET ASSETS
Note 2012/13 2011/12
R'000 R'000
Recoverable revenue
Opening balance 31 062 29 323
Transfers: 6 067 1 739
Debts revised (641) (84)
Debts recovered (included in departmental
receipts)
(8 382) (13 390)
Debts raised 15 090 15 213
Closing balance 37 129 31 062
TOTAL 37 129 31 062
ANNUAL FINANCIAL STATEMENTS
VOTE 3
CASH FLOW STATEMENT
for the year ended 31 March 2013
Page 161
CASH FLOW
N
o
t
e
2012/13 2011/12
R'000 R’000
CASH FLOWS FROM OPERATING ACTIVITIES
Receipts 22 502 7
88
21 113
703
Annual appropriated funds received 1
.
1
22 459 2
92
21 063
381
Statutory appropriated funds received 2 1 652 1 566
Departmental revenue received 3 41 844 48 756
Net (increase)/decrease in working capital 311 952 (161 178)
Surrendered to Revenue Fund (129 014
)
(179 813)
Current payments (20 265
931)
(18 905 9
42)
Transfers and subsidies paid (989 515
)
(848 599)
Net cash flow available from operating activities 1
6 1 430 28
0
1 018 171
CASH FLOWS FROM INVESTING ACTIVITIES
Payments for capital assets 8 (568 425
)
(1 231 63
8)
Net cash flows from investing activities (568 425
)
(1 231 63
8)
CASH FLOWS FROM FINANCING ACTIVITIES
Increase/(decrease) in net assets 6 067 1 739
Net cash flows from financing activities 6 067 1 739
Net increase/(decrease) in cash and cash
equivalents
867 922 (211 728)
Cash and cash equivalents at beginning of period (1 429 7
70)
(1 218 04
2)
Cash and cash equivalents at end of period 1
7 (561 848
)
(1 429 77
0)
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ACCOUNTING POLICIES
for the year ended 31 March 2013
Page 162
The Financial Statements have been prepared in accordance with the following policies, which
have been applied consistently in all material aspects, unless otherwise indicated. However, where
appropriate and meaningful, additional information has been disclosed to enhance the usefulness
of the Financial Statements and to comply with the statutory requirements of the Public Finance
Management Act, Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations
issued in terms of the Act and the Division of Revenue Act, Act 1 of 2010.
1. Presentation of the Financial Statements
1.1 Basis of preparation
The financial statements have been prepared on a modified cash basis of accounting.
Under this basis, the effects of transactions and other events are recognised in the financial
records when the resulting cash is received or paid. The “modification” results from the
recognition of certain near-cash balances in the financial statements as well as the revaluation of
foreign investments and loans and the recognition of resulting revaluation gains and losses.
In addition supplementary information is provided in the disclosure notes to the financial
statements where it is deemed to be useful to the users of the financial statements.
1.2 Presentation currency
All amounts have been presented in the currency of the South African Rand (R) which is also the
functional currency of the department.
1.3 Rounding
Unless otherwise stated all financial figures have been rounded to the nearest one
thousand Rand (R’000).
1.4 Comparative figures
Prior period comparative information has been presented in the current year’s financial
statements. Where necessary figures included in the prior period financial statements have been
reclassified to ensure that the format in which the information is presented is consistent with the
format of the current year’s financial statements.
1.5 Comparative figures - Appropriation Statement
A comparison between actual amounts and final appropriation per major classification of
expenditure is included in the Appropriation Statement.
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ACCOUNTING POLICIES
for the year ended 31 March 2013
Page 163
2. Revenue
2.1 Appropriated funds
Appropriated funds comprises of departmental allocations as well as direct charges against
revenue fund (i.e. statutory appropriation).
Appropriated funds are recognised in the financial records on the date the appropriation
becomes effective. Adjustments made in terms of the adjustments budget process are recognised
in the financial records on the date the adjustments become effective.
Unexpended appropriated funds are surrendered to the National/Provincial Revenue Fund. Any
amounts owing to the National/Provincial Revenue Fund at the end of the financial year are
recognised as payable in the statement of financial position.
Any amount due from the National/Provincial Revenue Fund at the end of the financial year is
recognised as a receivable in the statement of financial position.
2.2 Departmental revenue
All departmental revenue is recognised in the statement of financial performance when received
and is subsequently paid into the National/Provincial Revenue Fund, unless stated otherwise.
Any amount owing to the National/Provincial Revenue Fund at the end if the financial year is
recognised as a payable in the statement of financial position.
No accrual is made for amounts receivable from the last receipt date to the end of the reporting
period. These amounts are however disclosed in the disclosure notes to the annual financial
statements.
2.3 Direct Exchequer receipts
All direct exchequer receipts are recognised in the statement of financial performance when the
cash is received and is subsequently paid into the National/Provincial Revenue Fund, unless
stated otherwise.
Any amount owing to the National/Provincial Revenue Funds at the end of the financial year is
recognised as a payable in the statement of financial position.
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ACCOUNTING POLICIES
for the year ended 31 March 2013
Page 164
2.4 Direct Exchequer payments
All direct exchequer payments are recognised in the statement of financial performance when
final authorisation for payment is effected on the system (by no later than 31 March of each
year).
2.5 Aid assistance
Aids assistance is recognised as revenue when received
All in-kind aid assistance is disclosed at fair value on the date of receipt in the annexures to the
Annual Financial Statements
The cash payments made during the year relating to aid assistance projects are recognised as
expenditure in the statement of financial performance when final authorisation for payments is
effected on the system (by no later than 31 March of each year)
The value of the assistance expensed prior to the receipt of funds is recognised as a receivable in
the statement of financial position.
Inappropriately expensed amounts using aid assistance and any unutilised amounts are
recognised as payables in the statement of financial position.
All CARA funds received must be recorded as revenue when funds are received. The cash
payments made during the year relating to CARA earmarked projects are recognised as
expenditure in the statement of financial performance when final authorisation for payments
effected on the system (by no later then 31 March of each year)
Inappropriately expensed amounts using CARA funds are recognised as payables in the
statement of financial position. Any unutilised amounts are transferred to retained funds as they
are not surrendered to the revenue fund.
3. Expenditure
3.1 Compensation of employees
3.1.1 Salaries and wages
Salaries and wages are expensed in the statement of financial performance when the final
authorisation for payment is effected on the system (by no later than 31 March of each
year).
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ACCOUNTING POLICIES
for the year ended 31 March 2013
Page 165
Other employee benefits that give rise to a present legal or constructive obligation are
disclosed
in the disclosure notes to the financial statements at its face value and are not recognised in
the statement of financial performance or position.
Employee costs are capitalised to the cost of a capital project when an employee spends
more than 50% of his/her time on the project. These payments form part of expenditure
for capital assets in the statement of financial performance.
3.1.2 Social contributions
Employer contributions to post employment benefit plans in respect of current employees are
expensed in the statement of financial performance when the final authorisation for payment is
effected on the system (by no later than 31 March of each year).
No provision is made for retirement benefits in the financial statements of the department. Any
potential liabilities are disclosed in the financial statements of the National Revenue Fund and
not in the financial statements of the employer department.
Employer contributions made by the department for certain of its ex-employees (such as medical
benefits) are classified as transfers to households in the statement of financial performance.
3.2 Goods and services
Payments made during the year for goods and/or services are recognised as an expense in
the statement of financial performance when the final authorisation for payment is effected
on the system (by no later than 31 March of each year).
The expense is classified as capital if the goods and/or services were acquired for a capital
project or if the total purchase price exceeds the capitalisation threshold (currently R5,
000). All other expenditures are classified as current.
Rental paid for the use of buildings or other fixed structures is classified as goods and
services and not as rent on land.
3.3 Interest and rent on land
Interest and rental payments are recognised as an expense in the statement of financial
performance when the final authorisation for payment is effected on the system (by no
later than 31 March of each year). This item excludes rental for the use of buildings or
other fixed structures. If it is not possible to distinguish between payment for the use of
land and the fixed structures on it, the whole amount should be recorded under goods and
services.
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ACCOUNTING POLICIES
for the year ended 31 March 2013
Page 166
3.4 Payments for financial assets
Debts are written off when identified as irrecoverable. Debts written-off are limited to the
amount of savings and/or underspending of appropriated funds. The write off occurs at year-
end or when funds are available. No provision is made for irrecoverable amounts but an estimate
is included in the disclosure notes to the financial statements.
All other losses are recognised when authorisation has been granted for the recognition thereof.
3.5 Transfers and subsidies
Transfers and subsidies are recognised as an expense when the final authorisation for
payment is effected on the system (by no later than 31 March of each year).
3.6 Unauthorised expenditure
When confirmed unauthorised expenditure is recognised as an asset in the statement of financial
position until such time as the expenditure is either approved by the relevant authority,
recovered from the responsible person or written off as irrecoverable in the statement of
financial performance.
Unauthorised expenditure approved with funding is derecognised from the statement of financial
position when the unauthorised expenditure is approved and the related funds are received.
Where the amount is approved without funding it is recognised as expenditure in the statement
of financial performance on the date stipulated in the Act.
3.7 Fruitless and wasteful expenditure
Fruitless and wasteful expenditure is recognised as expenditure in the statement of financial
performance according to the nature of the payment and not as a separate line item on the face of
the statement. If the expenditure is recoverable it is treated as an asset until it is recovered from
the responsible person or written off as irrecoverable in the statement of financial performance.
3.8 Irregular expenditure
Irregular expenditure is recognised as expenditure in the statement of financial performance. If
the expenditure is not condoned by the relevant authority it is treated as an asset until it is
recovered or written off as irrecoverable.
4. Assets
4.1 Cash and cash equivalents
Cash and cash equivalents are carried in the statement of financial position at cost.
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ACCOUNTING POLICIES
for the year ended 31 March 2013
Page 167
Bank overdrafts are shown separately on the face of the statement of financial position.
For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand,
deposits held, other short-term highly liquid investments and bank overdrafts.
4.2 Other financial assets
Other financial assets are carried in the statement of financial position at cost.
4.3 Prepayments and advances
Amounts prepaid or advanced are recognised in the statement of financial position when the
payments are made and are derecognised as and when the goods/services are received or the
funds are utilised.
Prepayments and advances outstanding at the end of the year are carried in the statement of
financial position at cost.
4.4 Receivables
Receivables included in the statement of financial position arise from cash payments made
that are recoverable from another party (including departmental employees) and are
derecognised upon recovery or write-off.
Receivables outstanding at year-end are carried in the statement of financial position at
cost plus any accrued interest. Amounts that are potentially irrecoverable are included in
the disclosure notes.
4.5 Investments
Capitalised investments are shown at cost in the statement of financial position.
Investments are tested for an impairment loss whenever events or changes in
circumstances indicate that the investment may be impaired. Any impairment loss is
included in the disclosure notes.
4.6 Loans
Loans are recognised in the statement of financial position when the cash is paid to the
beneficiary. Loans that are outstanding at year-end are carried in the statement of financial
position at cost plus accrued interest.
Amounts that are potentially irrecoverable are included in the disclosure notes.
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ACCOUNTING POLICIES
for the year ended 31 March 2013
Page 168
4.7 Inventory
Inventories that qualify for recognition must be initially reflected at cost. Where inventories are
acquired at no cost, or for nominal consideration, their cost shall be their fair value at the date of
acquisition.
All inventory items at year-end are reflected using the weighted average cost or FIFO cost
formula.
4.8 Capital assets
4.8.1 Movable assets
Initial recognition
A capital asset is recorded in the asset register on receipt of the item at cost. Cost of an asset is
defined as the total cost of acquisition. Where the cost cannot be determined accurately, the
movable capital asset is stated at fair value. Where fair value cannot be determined, the capital
asset is included in the asset register at R1.
All assets acquired prior to 1 April 2002 are included in the register R1.
Subsequent recognition
Subsequent expenditure of a capital nature is recorded in the statement of financial performance
as “expenditure for capital assets” and is capitalised in the asset register of the department on
completion of the project.
Repairs and maintenance is expensed as current “goods and services” in the statement of
financial performance.
4.8.2 Immovable assets
Initial recognition
A capital asset is recorded on receipt of the item at cost. Cost of an asset is defined as the total
cost of acquisition. Where the cost cannot be determined accurately, the immovable capital asset
is stated at R1 unless the fair value for the asset has been reliably estimated.
Subsequent recognition
Work-in-progress of a capital nature is recorded in the statement of financial performance as
“expenditure for capital assets”. On completion, the total cost of the project is included in the
asset register of the department that is accountable for the asset.
Repairs and maintenance is expensed as current “goods and services” in the statement of
financial performance.
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ACCOUNTING POLICIES
for the year ended 31 March 2013
Page 169
4.8.3 Intangible assets
Initial recognition
An intangible asset is recorded in the asset register on receipt of the item at cost. Cost of an
intangible asset is defined as the total cost of acquisition. Where the cost cannot be determined
accurately, the intangible asset is stated at fair value. Where fair value cannot be determined, the
intangible asset is included in the asset register at R1.
All intangible assets acquired prior to 1 April 2002 can be included in the asset register at R1.*
Subsequent expenditure
Subsequent expenditure of a capital nature is recorded in the statement of financial performance
as “expenditure for capital asset” and is capitalised in the asset register of the department.
Maintenance is expensed as current “goods and services” in the statement of financial
performance.
5. Liabilities
5.1 Payables
Recognised payables mainly comprise of amounts owing to other governmental entities.
These payables are carried at cost in the statement of financial position.
5.2 Contingent liabilities
Contingent liabilities are included in the disclosure notes to the financial statements when it is
possible that economic benefits will flow from the department, or when an outflow of economic
benefits or service potential is probable but cannot be measured reliably.
5.3 Contingent assets
Contingent assets are included in the disclosure notes to the financial statements when it is
probable that an inflow of economic benefits will flow to the entity.
5.4 Commitments
Commitments are not recognised in the statement of financial position as a liability or as
expenditure in the statement of financial performance but are included in the disclosure notes.
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ACCOUNTING POLICIES
for the year ended 31 March 2013
Page 170
5.5 Accruals
Accruals are not recognised in the statement of financial position as a liability or as expenditure
in the statement of financial performance but are included in the disclosure notes.
5.6 Employee benefits
Short-term employee benefits that give rise to a present legal or constructive obligation are
disclosed in the disclosure notes to the financial statements. These amounts are not recognised
in the statement of financial performance or the statement of financial position.
5.7 Lease commitments
Finance lease
Finance leases are not recognised as assets and liabilities in the statement of financial
position. Finance lease payments are recognised as a capital expense in the statement of
financial performance and are not apportioned between the capital and the interest
portions. The total finance lease payment is disclosed in the disclosure notes to the
financial statements.
Operating lease
Operating lease payments are recognised as an expense in the statement of financial
performance. The operating lease commitments are disclosed in the discloser notes to the
financial statement.
5.8 Impairment
The department tests for impairment where there is an indication that a receivable, loan or
investment may be impaired. An assessment of whether there is an indication of possible
impairment is done at each reporting date. An estimate is made for doubtful loans and
receivables based on a review of all outstanding amounts at year-end. Impairments on
investments are calculated as being the difference between the carrying amount and the
present value of the expected future cash flows / service potential flowing from the
instrument.
5.9 Provisions
Provisions are disclosed when there is a present legal or constructive obligation to forfeit
economic benefits as a result of events in the past and it is probable that an outflow of
resources embodying economic benefits will be required to settle the obligation and a
reliable estimate of the obligation can be made.
6. Receivables for departmental revenue
Receivables for departmental revenue are disclosed in the disclosure notes to the annual
financial statements. These receivables are written off when identified as irrecoverable and are
disclosed separately.
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ACCOUNTING POLICIES
for the year ended 31 March 2013
Page 171
7. Net Assets
7.1 Capitalisation reserve
The capitalisation reserve comprises of financial assets and/or liabilities originating in a prior
reporting period but which are recognised in the statement of financial position for the first time in
the current reporting period. Amounts are recognised in the capitalisation reserves when
identified in the current period and are transferred to the National/Provincial Revenue Fund when
the underlying asset is disposed and the related funds are received.
7.2 Recoverable revenue
Amounts are recognised as recoverable revenue when a payment made in a previous financial
year becomes recoverable from a debtor in the current financial year. Amounts are either
transferred to the National/Provincial Revenue Fund when recovered or are transferred to the
statement of financial performance when written-off.
8. Related party transactions
Specific information with regards to related party transactions is included in the disclosure
notes.
9. Key management personnel
Compensation paid to key management personnel including their family members where
relevant, is included in the disclosure notes.
10. Public private partnerships
A description of the PPP arrangement, the contract fees and current and capital expenditure
relating to the PPP arrangement is included in the disclosure notes.
ANNUAL FINANCIAL STATEMENTS
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 172
1. Annual Appropriation
1.1 Annual Appropriation
Included are funds appropriated in terms of the Appropriation Act (and the Adjustments
Appropriation Act) for National Departments (Voted funds) and Provincial Departments:
2012/13 2011/12
Final
Appropriation
Actual
Funds
Received
Funds not
requested/
not
received
Appropriatio
n
received
R’000 R’000 R’000 R’000
Administration 1 267 515 1 267 515 1 355 326
Public ordinary
school
19 966
077
19 682 144 283 933 18 240 068
Independent
schools
101 457 86 515 14 942 72 028
Public Special
School
316 935 316 935 291 792
Further
Education &
Training
545 768 545 768 495 851
Adult
Education &
Training
163 794 163 794 138 500
Early
Childhood
Development
206 180 112 178 94 002 190 038
Auxiliary and
Associated
Service
314 519 284 443 30 076 279 778
Total 22 882 245 22 459 292 422 953 21 063 381
Provide an explanation for funds not requested/not received
1.2 Conditional grants
Note
2012/13 2011/12
R’000 R’000
Total grants received 31 2 205 096 2 294
302
Provincial grants included in Total Grants
received
ANNUAL FINANCIAL STATEMENTS
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 173
2. Statutory Appropriation
2012/13 2011/12
R’000 R’000
Member of executive committee/parliamentary
officers
1 652 1 566
Total 1 652 1 566
Actual Statutory Appropriation received 1 652 1 566
3. Departmental revenue
Note 2012/13 2011/12
R’000 R’000
Tax revenue
Sales of goods and services other than capital
assets
3.1 30 799 29 825
Transactions in financial assets and liabilities 3.2 11 045 18 931
Total revenue collected 41 844 48 756
Less: Own revenue included in appropriation 12 41 844 30 390
Departmental revenue collected - 18 366
3.1 Sales of goods and services other than capital assets
Note 2012/13 2011/12
3 R’000 R’000
Sales of goods and services produced by the
department
30 782 29 733
Sales by market establishment 472 448
Other sales 30 310 29 285
Sales of scrap, waste and other used current goods 17 92
Total 30 799 29 825
3.2 Transactions in financial assets and liabilities
Note 2012/13 2011/12
3 R’000 R’000
Receivables 11 045 18 931
Total 11 045 18 931
4. Compensation of employees
4.1 Salaries and Wages
Note 2012/13 2011/12
R’000 R’000
Basic salary 13 427 405 12 536
ANNUAL FINANCIAL STATEMENTS
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 174
600
Performance award 55 241 64 329
Service Based 1 102 513 1 010
330
Compensative/circumstantial 236 717 343 684
Periodic payments 233 496 232 185
Other non-pensionable allowances 837 269 894 808
Total 15 892 641 15 081
936
4.2 Social contributions
Note 2012/13 2011/12
R’000 R’000
Employer contributions
Pension 1 663 960 1 536
273
Medical 694 308 668 712
UIF 1
Bargaining council 672 681
Official unions and associations 3 499 3 531
Total 2 362 440 2 209
197
Total compensation of employees 18 255 081 17 291
133
Average number of employees 62 366 64 450
5. Goods and services
Note 2012/13 2011/12
R’000 R’000
Administrative fees 730 6 141
Advertising 1 132 1 588
Assets less then R5,000 5.1 3 406 84 682
Bursaries (employees) 90 640 89 428
Catering 28 567 23 612
Communication 30 441 35 873
Computer services 5.2 48 003 8 147
Consultants, contractors and agency/outsourced
services
5.3 981 807 866 375
ANNUAL FINANCIAL STATEMENTS
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 175
Audit cost – external 5.4 10 286 9 849
Fleet services 17 674 10 500
Inventory 5.5 603 103 379 355
Operating leases 27 135 21 392
Property payments 5.6 10 544 10 624
Rental and hiring 190 -
Transport provided as part of the departmental
activities
104 675 108 146
Travel and subsistence 5.7 63 740 123 831
Venues and facilities 2 853 3 921
Training and staff development 306 -
Other operating expenditure 5.8 85 284 6 557
Total 2 110 516 1 790
021
5.1 Assets less than R5,000
Note 2012/13 2011/12
5 R’000 R’000
Tangible assets 888 84 682
Machinery and equipment 888 84 652
Intangible assets 2 518
Total 3 406 84 682
5.2 Computer services
Note 2012/13 2011/12
5 R’000 R’000
SITA computer services 48 003 8 147
Total 48 003 8 147
5.3 Consultants, contractors and agency/outsourced services
Note 2012/13 2011/12
5 R’000 R’000
Business and advisory services 978 116 865 361
Contractors 26 1 014
Total 978 142 866 375
5.4 Audit cost – External
Note 2012/13 2011/12
ANNUAL FINANCIAL STATEMENTS
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 176
5 R’000 R’000
Regularity audits 10 286 9 849
Total 10 286 9 849
5.5 Inventory
Note 2012/13 2011/12
5 R’000 R’000
Learning and teaching support material 498 868 365 714
Food and food supplies 71
Fuel, oil and gas 7 417 6 653
Other consumables 20 147 4 246
Materials and supplies 357 -
Stationery and printing 76 314 2 671
Total 603 103 379 355
5.6 Property payments
Note 2012/13 2011/12
5 R’000 R’000
Municipal services 10 464 9 876
Other 80 748
Total 10 544 10 624
5.7 Travel and subsistence
Note 2012/13 2011/12
5 R’000 R’000
Local 63 739 123 831
Foreign 1
Total 63 740 123 831
5.8 Other operating expenditure
Note 2012/13 2011/12
5 R’000 R’000
Resettlement costs 984 2 632
Other 84 300 3 925
Total 85 284 6 557
6. Interest and rent on land 2012/13 2011/12
R’000 R’000
Interest paid 1 -
Total 85 284 6 557
7. Transfers and subsidies
ANNUAL FINANCIAL STATEMENTS
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 177
2012/13 2011/12
R’000 R’000
Note
Provinces and municipalities Annex
1A 221 267
Departmental agencies and accounts Annex 1B 13 794 -
Non-profit institutions Annex 1C 825 872 744 489
Households Annex 1D 149 628 103 843
Total 989 515 848 599
8. Expenditure for capital assets
Note 2012/13 2011/12
R’000 R’000
Tangible assets 568 425 1 231
638
Buildings and other fixed structures 30 564 081 1 228
186
Machinery and equipment 29 4 344 3 452
Total 568 425 1 231
638
8.1 Analysis of funds utilised to acquire capital assets – 2012/13
Voted funds Aid
assistance
Total
R’000 R’000 R’000
Tangible assets 568 425 568 425
Buildings and other fixed structures 564 081 564 081
Machinery and equipment 4 344 4 344
Total 568 425 568 425
8.2 Analysis of funds utilised to acquire capital assets – 2011/12
Voted funds Aid
assistance
Total
R’000 R’000 R’000
Tangible assets 1 231 638 1 231
638
Buildings and other fixed structures 1 228 186 1 228
186
Machinery and equipment 3 452 3 452
Total
1 231 638
1 231 638
ANNUAL FINANCIAL STATEMENTS
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 178
9. Unauthorised expenditure
9.1 Reconciliation of unauthorised expenditure
Note 2012/13 2011/12
R’000 R’000
Opening balance 2 368 179 2 192
967
Unauthorised expenditure – discovered in
current year
12 99 667 175 212
Less: Amounts approved by
Parliament/Legislature with funding
(449 400) -
Unauthorised expenditure awaiting
authorisation / written off
2 018 446 2 368
179
9.2 Analysis of unauthorised expenditure awaiting authorisation per economic classification
2012/13 2011/12
R’000 R’000
Current 1 376 344 1 727
704
Capital 63 670 63 670
Transfers and subsidies 578 432 576 805
Total 2 018 446 2 368
179
9.3 Analysis of unauthorised expenditure awaiting authorisation per type
2012/13 2011/12
R’000 R’000
Unauthorised expenditure relating to
overspending of the vote or a main division
within a vote
2 018 446 2 368
179
Total 2 018 446 2 368
179
9.4 Details of unauthorised expenditure – current year
Incident Disciplinary steps taken/criminal
proceedings
2012/13
R’000
Over expenditure against
Programme 1
None 87 280
Over expenditure against
Programme 4
None 5 261
ANNUAL FINANCIAL STATEMENTS
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 179
Over expenditure against
Programme 6
None 7 126
Total 99 667
The unauthorised expenditure of R2,018,446,000 is inclusive of the following amounts already
authorised:
*Approved with funding: R1 395 844 (R768 708 for 2009/2010 and R667 136 for 2010/2011)
*Approved without funding: R 186 708(R 3 268 for 2007/2008; R 2 300 for 2008/2009;
74 883 for 2009/2010 and R106 257 for 2010/2011)
* R166 695 that was approved without funding and provided for on the 2012/13 budget was not
cleared as the for this was only received in April 2013, after the end of the financial year.
10. Prepayments and advances
Note 2012/13 2011/12
R’000 R’000
Prepayments - 35
Total - 35
11. Receivables
2012/13 2011/12
R’000 R’000 R’000 R’000 R’000
Note
Less
than
one
year
One
to
three
years
Older
than
three
years
Total Total
Staff debt 11.1 4
301
14
728
69
326
88 356 77 716
Other
debtors
11.2 20
605
20 604 20 629
Total 4
301
14
728
89
931
108 960 98 345
11.1 Staff debt
Note 2012/13 2011/12
11 R’000 R’000
Tax Debt 22 790 20 462
Debt Account 43 989 35 696
Salary reversal control & other debts 14 984 15 433
Salary Disallowance Account 5 695 5 675
Sal deduction disallowance acc 898 450
Total 88 356 77 716
ANNUAL FINANCIAL STATEMENTS
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 180
11.2 Other debtors
Note 2012/13 2011/12
11 R’000 R’000
Disallowance Miscellaneous 20 368 20368
Disallowance Dishonoured Cheques 11
Regional Service Council Levies 8
Medical Aid 232 237
Non Recoverable Rent 1
Other financial institutions 3
Sal: Official unions 4 1
Total 20 604 20 629
12. Voted funds to be surrendered to the Revenue Fund
Note 2012/13 2011/12
R’000 R’000
Opening balance 969 296 1 023 598
Transfer from statement of financial
performance
960 359 (93 231)
Add: Unauthorised expenditure for current
year
9 99 667 175 212
Voted funds not requested/not received 1.1 (422 953) (3 213)
Paid during the year (87 406) (133 070)
Closing balance 1 518 963 969 296
13. Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund
Note 2012/13 2011/12
R’000 R’000
Opening balance 5 023 3 010
Transfer from Statement of Financial
Performance
18 366
Own revenue included in appropriation 41 844 30 390
Paid during the year 41 608 46 743
Closing balance 5 259 5 023
14. Bank Overdraft
Note 2012/13 2011/12
R’000 R’000
Consolidated Paymaster General Account 232 739 1 309
Overdraft with commercial banks (Local) 329 109 1 428
461
Total 561 848 1 429 770
ANNUAL FINANCIAL STATEMENTS
NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 181
15. Payables – current
Not
e 2012/13 2011/12
R’000 R’000
Clearing accounts 15.1 4 207 31 408
Total 4 207 31 408
15.1 Clearing accounts
Note 2012/13 2011/12
15 R’000 R’000
Sal: Bargaining Council 135
Sal: Finance Other Institutions 1 -
Sal: Income Tax 25 217
Sal: Official union 34
Sal: Pension fund 694
Sal: Fin institution study loans 2
Sal: ACB Recalls 4 205 5 326
Sal: Rent Non Recoverable 1
Total 4 207 31 408
16. Net cash flow available from operating activities
Note 2012/13 2011/12
R’000 R’000
Net surplus/(deficit) as per Statement of
Financial Performance
960 359 (74 865)
Add back non cash/cash movements not
deemed operating activities
469 921 1 093
036
(Increase)/decrease in receivables – current (10 615) (13 217)
(Increase)/decrease in prepayments and
advances
35 66
(Increase)/decrease in other current assets 449 400
Increase/(decrease) in payables – current (27 201) 27 185
Expenditure on capital assets 568 425 1 231
638
Surrenders to Revenue Fund (129 014) (179 813)
Voted funds not requested/not received (422 953) (3 213)
Own revenue included in appropriation 41 844 30 390
Net cash flow generated by operating activities 1 430 280 1 018
171
17. Reconciliation of cash and cash equivalents for cash flow purposes
Note 2012/13 2011/12
R’000 R’000
Consolidated Paymaster General account (232 739) (1 309)
Cash with commercial banks (Local) (329 109) (1 428 461)
Total (561 848) (1 429 770)
DEPARTMENT OF EDUCATION
VOTE 3
DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 182
These amounts are not recognised in the Annual Financial Statements and are disclosed
to enhance the usefulness of the Annual Financial Statements.
18. Contingent liabilities and contingent assets
18.1 Contingent liabilities
Note 2012/13 2011/12
R’000 R’000
Liable to Nature
Housing loan guarantees Employees Annex
3A 26 079 87 789
Claims against the department Annex
3B 105 502 79 185
Other departments (interdepartmental
unconfirmed balances)
Annex
5 312 1 741
Other Annex
3B
Total 131 893 168 724
19. Commitments
Note 2012/13 2011/12
R’000 R’000
Current expenditure
Approved and contracted 267 373 711 395
267 373 711 395
Capital expenditure
Approved and contracted 1 691 281 1 264 044
Total Commitments 1 958 654 1 975
439
Commitments of current expenditure include scholar transport that runs for longer than a year.
Commitments for capital expenditure relate to a period longer than a year
20. Accruals
2012/
13
2011/
12
R’000 R’000
Listed by economic classification
30
Days
30+
Days
Total Total
Goods and services 40 497 77 542 118 03
9
305
648
Transfers and subsidies 870
Capital assets 4 383 20 200 24 583 85 801
Other - 7 185
Total 44 880 97 742 142 622 399 504
DEPARTMENT OF EDUCATION
VOTE 3
DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 183
Note 2012/
13
2011/
12
R’000 R’000
Listed by programme level
Programme 1 26 555 136
945
Programme 2 112 91
7
235
751
Programme 3 1 159
Programme 5 12
Programme 7 2
Programme 8 3 150 25 635
Total 142 622 399 504
Note 2012/
13
2011/
12
R’000 R’000
Confirmed balances with other departments Annex 5 2 239 7 902
Total 2 239 7 902
21. Employee benefits
Note 2012/13 2011/12
R’000 R’000
Leave entitlement 126 004 116 767
Service bonus (Thirteenth cheque) 576 508 532 281
Performance awards 278 766 64 328
Capped leave commitments 2 688 664 2 653
923
Other
Total 3 669 942 3 367 299
The figures for leave entitlement and capped leave commitments are inclusive of the following
negative leave commitments:
Capped leave commitments – R 4 232 891.04 for 4 429.11 days and leave commitments –
R 1 160 158.35 for 965.15 days
All the negative leave will be treated in term of the Education Labour Relations Council
resolution number 7 of 2001 dated 13 December 2001.
22. Lease commitments
DEPARTMENT OF EDUCATION
VOTE 3
DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 184
22.1 Operating leases expenditure
2012/13
Speciali
sed
military
equipm
ent
Land
Buildin
gs and
other
fixed
structu
res
Machin
ery and
equipm
ent
Total
Not later than 1 year 21 164 1 281 22 445
Later than 1 year and not
later than 5 years
21 848 21 848
Later than five years 11 196 11 196
Total lease commitments 54 208 1 281 55 489
2011/12
Speciali
sed
military
equipm
ent
Land
Buildin
gs and
other
fixed
structu
res
Machin
ery and
equipm
ent
Total
Not later than 1 year 16 371 1 171 17 542
Later than 1 year and not
later than 5 years
31 383 76 31 459
Later than five years 16 077 16 077
Total lease commitments 63 831 1 247 65 078
23. Irregular expenditure
23.1 Reconciliation of irregular expenditure
Note 2012/13 2011/12
R’000 R’000
Opening balance 94 076 694 521
Add: Irregular expenditure – relating to prior
year
600 445 -
Add: Irregular expenditure – relating to current
year
1 009 -
Less: Amounts condoned (600 445)
Irregular expenditure awaiting condonation 695 530 94 076
Analysis of awaiting condonation per age
classification
Current year 1 009 -
Prior years 694 521 94 076
Total 695 530 94 076
DEPARTMENT OF EDUCATION
VOTE 3
DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 185
23.2 Details of irregular expenditure – current year
Incident Disciplinary steps taken/criminal
proceedings
2012/13
R’000
Wrong adjudication form was
used
7
Original invoice not attached at
the time of Audit
85
Dates on two quotations have
been scratched. Original invoice
not attached
34
Consideration of the lowest price
without taking into account the
BBBEE points
47
Company not listed on SANAS
database
194
Invalid BBBEE certificates 117
Suppliers awarded quotations
before selection from the database
40
Insufficient number of quotations
requested from service providers
485
Total 1009
The Department is investigating possible instances of irregular expenditure which has not been
included in the amount disclosed above. The full extent of the irregularity will only be known at
the conclusion of these investigations. The amount disclosed above may change based on the
outcome of these investigations.
24. Fruitless and wasteful expenditure
24.1 Reconciliation of fruitless and wasteful expenditure
Note 2012/13 2011/12
R’000 R’000
Opening balance 60 157 60 136
Fruitless and wasteful expenditure – relating to
prior year
Fruitless and wasteful expenditure – relating to
current year
374 21
Fruitless and wasteful expenditure awaiting
resolution
60 531 60 157
DEPARTMENT OF EDUCATION
VOTE 3
DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 186
24.2 Analysis of awaiting resolution per economic classification
2012/13 2011/12
R’000 R’000
Current 374 21
Total 374 21
24.3 Analysis of Current year’s fruitless and wasteful expenditure
Incident Disciplinary steps taken/criminal
proceedings
2012/13
R’000
Interest charged by municipal and
Eskom on late payment of services
provided
None 63
Interest on Audit fees None 44
Interest on Telephone services None 35
Overtime claims by SCM officials None 232
Total 374
25. Related party transactions
Payments made Note 2012/13 2011/12
R’000 R’000
Transfers 2 636 3 621
Total 2 636 3 621
Related party Nature
Limpopo Provincial Treasury Audit committee services
Internal Audit services
Limpopo Department of Public Works Office Accommodation services
National Department of Education Section 100(1)(b) of the constitution of the
Republic of South Africa, 1996
Limpopo Province Education Trust Construction R2 636
DEPARTMENT OF EDUCATION
VOTE 3
DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 187
26. Key management personnel
No. of
Individuals
2012/13 2011/12
R’000 R’000
Political office bearers (provide detail
below)
1 1 652 1 566
Officials:
Level 15 to 16 6 6 282 7 885
Level 14 (incl. CFO if at a lower level) 15 12 676 13 356
Family members of key management
personnel
23 6 371 -
Total 26 981 22 807
27. Impairment
Note 2012/13 2011/12
R’000 R’000
Impairment
Debtors 89 931
Total 89 931
28. Provisions
Note 2012/13 2011/12
R’000 R’000
Please specify
Debtors 72 897
Total 72 897
DEPARTMENT OF EDUCATION
VOTE 3
DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 188
29. Movable Tangible Capital Assets
MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED
31 MARCH 2013
Openin
g
balance
Curr
Year
Adjust-
ments
to prior
year
balance
s
Additio
ns
Disposa
ls
Closing
Balance
R’000 R’000 R’000 R’000 R’000 MACHINERY AND
EQUIPMENT 447 162 (34 348
)
4 484 591 404 645
Transport assets 68 997 (7 831) 3 736 591 64 311 Computer equipment 92 624 (55 716) 387 - 37 295 Furniture and office equipment 25 848 (6 920) 361 - 19 289 Other machinery and
equipment 259 693 36 119 - 295 812
TOTAL MOVABLE TANGIBLE
CAPITAL ASSETS 447 162 (34 348) 4 484 591 416 707
29.1 Additions
ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR
ENDED 31 MARCH 2013
Cash Non-
cash
(Capital
Work in
Progress
current
costs and
finance
lease
payments)
Received
current,
not paid
(Paid
current
year,
received
prior
year)
Total
R’000 R’000 R’000 R’000 R’000 MACHINERY AND
EQUIPMENT 4 344 140 4 484
Transport assets 3 596 140 - - 3 736 Computer equipment 387 - - - 387 Furniture and office equipment
361 - - - 361
- - - - TOTAL ADDITIONS TO
MOVABLE TANGIBLE
CAPITAL ASSETS
4 484 140 - - 4 484
DEPARTMENT OF EDUCATION
VOTE 3
DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 189
29.2 Disposals
DISPOSALS OF MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED
31 MARCH 2013
Sold for
cash
Transfer
out or
destroyed
or
scrapped
Total
disposals
Cash
Received
Actual
R’000 R’000 R’000 R’000
MACHINERY AND
EQUIPMENT 591 - 591
Transport assets 591 - 591 TOTAL DISPOSAL OF
MOVABLE TANGIBLE
CAPITAL ASSETS
591 - 591
29.3 Movement for 2011/12
MOVEMENT IN MOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR ENDED
31 MARCH 2012
Opening
balance
Additions Disposals Closing
balance
R’000 R’000 R’000 R’000
MACHINERY AND EQUIPMENT 429 904 17 258 - 447 162 Transport assets 68 997 - - 68 997 Computer equipment 91 209 1 415 - 92 624 Furniture and office equipment 25 410 438 - 25 848 Other machinery and equipment 244 288 15 405 - 259 693 TOTAL MOVABLE TANGIBLE ASSETS 429 904 17 258 - 447 162
29.4 Minor assets
MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH 2013
Specialised
military
assets
Intangible
assets
Heritage
assets
Machinery
and
equipment
Biological
assets
Total
R’000 R’000 R’000 R’000 R’000 R’000 Opening
balance
21 500 21
500 Curr Year
Adjustments
to Prior Year
balances
8 977 8 977
Additions 889 889 Disposals - - TOTAL
MINOR
ASSETS
31 366 31 366
DEPARTMENT OF EDUCATION
VOTE 3
DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 190
Specialised
military
assets
Intangible
assets
Heritage
assets
Machinery
and
equipment
Biological
assets
Total
Number
of R1
minor
assets
1 417 1 417
Number
of minor
assets at
cost
41 499 41 499
TOTAL
NUMBER
OF
MINOR
ASSETS
42 916 42 916
MOVEMENT IN MINOR ASSETS PER THE ASSET REGISTER FOR THE YEAR ENDED AS AT 31 MARCH
2012
Specialise
d military
assets
Intangi
ble
assets
Heritag
e assets
Machin
ery and
equipm
ent
Biologi
cal
assets
Total
R’000 R’000 R’000 R’000 R’000 R’000 Opening
balance
69 923 6 923
Additions 622 622Disposals 49 045 49 045TOTAL
MINOR
ASSETS
21 500 21 500
Specialise
d military
assets
Intangi
ble
assets
Heritag
e assets
Machin
ery and
equipm
ent
Biologi
cal
assets
Total
Number of
R1 minor
assets
26 602 26 602
Number of
minor
assets at
cost
469 469
TOTAL
NUMBER
OF MINOR
ASSETS
27 071 27 071
DEPARTMENT OF EDUCATION
VOTE 3
DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 191
30. Immovable Tangible Capital Assets
MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR
ENDED 31 MARCH 2013
Openin
g
balance
Curr
Year
Adjust-
ments
to prior
year
balance
s
Additio
ns
Disposa
ls
Closing
Balance
R’000 R’000 R’000 R’000 R’000 BUILDINGS AND OTHER
FIXED STRUCTURES 1 695
427
2 237 8
80
3 933
307 Dwellings Non-residential buildings 1 695
427
2 237 8
80
3 933
307 Other fixed structures TOTAL IMMOVABLE
TANGIBLE CAPITAL ASSETS 1 695 427 2 237 880 3 933 307
30.1 Additions
ADDITIONS TO IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR
ENDED 31 MARCH 2013
Cash Non-
cash
(Capita
l Work
in
Progre
ss
curren
t costs
and
finance
lease
payme
nts)
Receiv
ed
curren
t, not
paid
(Paid
curren
t year,
receive
d prior
year)
Total
R’000 R’000 R’000 R’000 R’000 BUILDING AND OTHER
FIXED STRUCTURES 489 918 1 952 563 (204 601) 2 237 880
Non-residential buildings 489 918 1 952 563 (204 601) 2 237 880 TOTAL ADDITIONS TO
IMMOVABLE TANGIBLE
CAPITAL ASSETS
489 918 1 952 563 (204 601) 2 237 880
DEPARTMENT OF EDUCATION
VOTE 3
DISCLOSURE NOTES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 192
R 567,746 was paid for capital assets projects during the financial year 2012/2013. However,
R74m of that amount had not as yet been paid over to contractors by implementing agents.
30.2 Movement for 2011/12
MOVEMENT IN IMMOVABLE TANGIBLE CAPITAL ASSETS PER ASSET REGISTER FOR THE YEAR
ENDED 31 MARCH 2012
Opening
balance
Additions Disposals Closing
balance
R’000 R’000 R’000 R’000
BUILDINGS AND OTHER FIXED
STRUCTURES
2 369
690
1 035 752 3 405 442
Dwellings
Non-residential buildings 2 369
690
1 035 752 3 405 442
Other fixed structures
TOTAL IMMOVABLE TANGIBLE ASSETS 2 369
690
1 035
752
3 405
442
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 193
31. STATEMENT OF CONDITIONAL GRANTS RECEIVED
NAME OF
DEPART
MENT
GRANT ALLOCATION SPENT 2011/12
Division
of
Revenue
Act/
Provinci
al
Grants
Roll
Ove
rs
DO
RA
Adj
ust
men
ts
Other
Adjust
ments
Total
Availabl
e
Amount
received
by
departm
ent
Amount
spent
by
departm
ent
Under /
(Oversp
ending)
% of
availabl
e funds
spent by
departm
ent
Division
of
Revenue
Act
Amount
spent
by
departm
ent
R’000 R’0
00
R'0
00
R'000 R’000 R'000 R'000 R'000 % R’000 R’000
Infrastructure
Grant
942 091 942 091 706 568 564 948 141 620 80% 897 937 894 035
HIV and AIDS 29 942 29 942 23 954 12 573 11 381 52% 34 646 25 640
NSNP 879 338 879 338 879 338 959 844 (80 506) 109% 832 952 779 720
Technical
Secondary
School Recap
26 700 9 485 36 185 19 508 11 905 7 603 61% 27 918 11 043
Further
Education and
Training SPG
536 612 9 156 545 768 545 768 544 966 802 100% 495 851 500 870
EPWP
Incentive Grant
for Province
1 080 1 080 1 080 1 938 (858) 179% 1 071 696
Dinaledi School
grant
10 169 4 221 14 390 10 323 5 732 4 591 56% 7 140 607
EPWP social
grant
18 557 18 557 18 557 26 153 (7 596) 141%
2 444 489 - - 22 862 2 467 351 2 205 096 2 128 059 77 037 2 297 515 2 212 611
This is to certify that all the transfers in terms of schedule 4 and 5 of the Division of Revenue Act
No. 1 of 2010 were deposited into the Department of Education PMG account number
62259527897 with First National Bank.
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 194
ANNEXURE 1A
STATEMENT OF UNCONDITIONAL GRANTS AND TRANSFERS TO MUNICIPALITIES
NAME OF
MUNICIP
ALITY
GRANT ALLOCATION TRANSFER SPENT 2011/12
Amou
nt
Roll
Overs
Adjust
-
ments
Total
Availa
ble
Actual
Transf
er
% of
Availa
ble
funds
Transf
erred
Amou
nt
receiv
ed
by
munic
ipality
Amou
nt
spent
by
munic
ipality
% of
availa
ble
funds
spent
by
munic
ipality
Total
Available
R’000 R’000 R'000 R'000 R'000 % R'000 R'000 % R’000
Vehicle
Licence
358 358 221 62% 348
358 358 221 348
ANNEXURE 1B
STATEMENT OF TRANSFERS TO DEPARTMENTAL AGENCIES AND ACCOUNTS
DEPARTMENT/ AGENCY/
ACCOUNT
TRANSFER ALLOCATION TRANSFER 2011/12
Adjusted
Appro-
priation
Roll
Overs
Adjust-
ments
Total
Availabl
e
Actual
Transfer
% of
Availabl
e funds
Transfer
red
Appro-
priation
Act
R'000 R'000 R'000 R'000 R'000 % R'000
18 409 18 409 13 794 75% 56
SETA
18 409 18 409 13 794 75% 56
ANNEXURE 1C
STATEMENT OF TRANSFERS TO NON-PROFIT INSTITUTIONS
NON-PROFIT INSTITUTIONS
TRANSFER ALLOCATION EXPENDITURE 2011/12 Adjusted
Approp-
riation
Act
Roll
overs
Adjust-
ments
Total
Available
Actual
Transfer
% of
Available
funds
transferr
ed
Appro-
priation
Act
R'000 R'000 R'000 R'000 R'000 % R'000
Transfers
Education Development Trust 16 214 16 214 2 636 16% 15 296
School Funding Norms 495 926 495 926 498 165 100% 291 107
Independent School Subsidy 101 457 101 457 86 515 85% 72 028
Public Special Schools 43 112 43 112 43 112 100% 37 298
Further Education and Training 195 444 195 444 195 444 100% 181 254
Subsidies
Total 852 153 852 153 825 872 596 983
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 195
ANNEXURE 1D
STATEMENT OF TRANSFERS TO HOUSEHOLDS
HOUSEHOLDS
TRANSFER ALLOCATION EXPENDITU
RE
2011/12
Adjust
ed
Appro
priation
Act
Roll
Overs
Adjust-
ments
Total
Available
Actual
Transfer
% of
Available
funds
Transferr
ed
Appro
-priation
Act
R'000 R'000 R'000 R'000 R'000 % R'000
Transfers
Injury on duty 1 500 1 500 919 61% 2 028
Leave Gratuity 62 729 62 729 135 707 216% 59 022
Bursaries (Non Employees) 6 000 6 000 4 147 69% 6 000
Claims against the State 2 168 2 168 8 855 408% 2 000
Total 72 397 72 397 149 628 69 050
ANNEXURE 3A
STATEMENT OF FINANCIAL GUARANTEES ISSUED AS AT 31 MARCH 2012 – LOCAL
Guarantor
institution
Guarantee
in
respect of
Housing
Original
guaranteed
capital
amount
Opening
balance
1 April
2012
Guarantees
draw
downs
during the
year
Guarantees
repayments/
cancelled/
reduced/
released
during the
year
Revaluations Closing
balance
31
March
2013
R’000 R’000 R’000 R’000 R’000 R’000
Standard bank 11 152 19 5 947 5 224
Nedbank
limited
7 215 - 4 400 2 815
Firstrand bank 5 048 5 2 995 2 058
Nedbank (inc
b)
20 - 20 -
Absa 27 480 21 458 6 022
Unique finance 2 418 2 228 190
Old mutual fin 588 493 95
Peoples bank
FB
2 526 2 452 74
Nedbank LTD 1 566 1 460 106
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 196
(NBS)
Fnb-former sa 1 886 1 704 182
Old mutual
(nedb/p)
12 374 11 368 1006
Hlano fin
service
12 12 -
Vbs mutual
bank
3 017 37 884 2 170
Investec bank l 25 - 25 -
Nedcor
inv.bank
44 - 19 25
Mpumalanga 48 - 37 11
Yskor
landgoed
30 - 30 -
Np develop.cor 11 791 214 6 117 5 888
Boe bank
limited
78 - 29 49
Sa home loans
p
256 - 92 164
Green start h/l 26 - 26 -
Southnet fin se 45 - 45 -
Subtotal 87 645 275 61 841 26 079
TOTAL 87 645 275 61 841 26 079
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 197
ANNEXURE 3B
STATEMENT OF CONTINGENT LIABILITIES AS AT 31 MARCH 2012
Nature of Liability
Opening
Balance
1 April
2012
Liabilities
incurred
during the
year
Liabilities
paid/cance
lled/reduc
ed during
the year
Liabilities
recoverab
le
(Provide
details
hereunde
r)
Closing
Balance
31 March
2013
R’000 R’000 R’000 R’000 R’000
Claims against the department
Solidarity Workers Union obo Serfontein 73 73
South Africa Business Directory Services 27 27
Masakhane Security Services CC 64 64
Double Barrel Security Services 6 6
M&M Professional Security & Cleaning 47 47
Pilusa T E/Khosa 3 3
Makaleng Tjiane Smith/MEC of Education 7 7 -
Tau tsa Africa/Ramphelane Sec School 186 - 186
M Molokomme/Dept of Education 94 94
PO Nong Transport Services/LDOE 100 100 -
MW Mbulaheni/Department of Education 8 8
Mapiti MMJ/MEC of Education 250 250
Tau tsa Africa/Manganeng P School 12 12 -
Booi RR/ MEC for Education 2 000 2 000
Seswai Business Enterprise/ LDOE 237 237
Zip Security Services CC/LDOE 115 115
Nasuthulela Protection Services/LDOE 436 436
Marumofase Security Services/LDOE 357 357
One Guard Security Services/LDOE 231 231
Fawiti Business Enterprise CC/LDOE 178 178
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 198
Nature of Liability
Opening
Balance
1 April
2012
Liabilities
incurred
during the
year
Liabilities
paid/cance
lled/reduc
ed during
the year
Liabilities
recoverab
le
(Provide
details
hereunde
r)
Closing
Balance
31 March
2013
R’000 R’000 R’000 R’000 R’000
S. Mononi/LDOE 28 28
Makgoka TD/LDOE 209 209
Ramogayane JM/LDOE 54 54
MN Mogashoa/ LDOE 2 2
Mokonyama SO/LDOE 4 000 4 000
TR Jork and M York/LDOE 4 014 4 014
Oscar Maluleke/T N Mabasa 300 300
Mikante Kwetiso & Projects/ngwana Mohube
school
159
159
Moopo MM/LDOE 1 210 1 210
Ramunenyiwa S/LDOE 92 92
Riverside Chuene Construction/LDOE 7 314 7 314
Photo's Luxury Tours/LDOE 49 49
Tsalane Harry Manyelo/Minister of
Education
29
29
NASOU via Africa/LDOE 439 439
Ntsewa TD & others 300 300
Molokwane Brokers Trading
Enterprise/Mpapatla High School
115
115
PP Sekele/LDOES 24 24
SAOU/LDOE Hostel allowances 16 239 16 239 -
Maphanga SP/Mashilo PP 50 50
Munzere Mashudu/LDOE 15 000 15 000
Etana Insurance Co Ltd/LDOE 143 143
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 199
Nature of Liability
Opening
Balance
1 April
2012
Liabilities
incurred
during the
year
Liabilities
paid/cance
lled/reduc
ed during
the year
Liabilities
recoverab
le
(Provide
details
hereunde
r)
Closing
Balance
31 March
2013
R’000 R’000 R’000 R’000 R’000
Reatswelela Travel & Tours/LDOE 130 130 -
Rentokil Initial (Pty) Ltd/ Minister of
Education
263 263
-
Phuti Kwena CC/ Hlabje Primary School 30 30
Mashego RB/ Minsiter of Education and
Another
600
600
Limpopo Travel Agency /LDOE 2 2
Cambridge University Press/ Minister of
Education
5 000 5 000
-
Mashiane MJ/ Lekganyane 20 20
Deka AM obo Deka R v LDOE 50 50
NG Mashiane/LDOE 1 500 1 500
Monareng C/Minister
Kgaditse S S 10 000 10 000
Ndaleni and Sombana Trading
CCVS/Tswelopele P School
12
12
FM Pilusa/LDOE 500 500
Mulaudzi NV/LDOE 20 20
Mabela NR obo Nelson 1 800 1 800
Ernst Electrical/LDOE 508 508
Mathysen and others/Settlers Agric 327 327 -
Summerton MS/LDOE 42 42
Danmarsh Trading/LDOE 60 60 -
Lampoon Holdings/LDOE 1 182 1 182
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 200
Nature of Liability
Opening
Balance
1 April
2012
Liabilities
incurred
during the
year
Liabilities
paid/cance
lled/reduc
ed during
the year
Liabilities
recoverab
le
(Provide
details
hereunde
r)
Closing
Balance
31 March
2013
R’000 R’000 R’000 R’000 R’000
JJ Grobler/LDOE 477 477
Tau tsa Africa/Manganeng P School 237 237
Hex and Elizabeth PEPPS Trust/LDOE 208 208
Machete T/LDOE 250 250
Raphiri W/LDOE 100 100
Bopedi Bapedi H. S. Educators
Bevely Projects/LDOE 1 200 1 200
Jan Carel Oosthuizen/Oos Skool 534 534
Tim Trading (Pty) Ltd/LDOE
Vhavhudi Vhomme/Tshiungulela S 130 130
Vhavhudi Vhomme/Mogalatjane PS 1 938 1 938
Tenga TE/Davhula DA and Tshiemuemu HS 1 000 1 000
Uncle Benny GP Engineering/LDOE 1 900 1 900
Urban Security CC/Millenium combined
School
100
100
Mabusela SM/Koena N Phaleng & LDOE 11 11
Rambau TR and 3 Others/LDOE 58 58
Solidarity Workers Union obo NSM Meiring
and another
13 913
13 913
C Monareng /Dept of Education 55 55
Phuthadichaba Trading/Mahlasedi
Special School
627
627
Vhavhudi Vhomme/Jack Monare PS 34 34
System Application Products (SAP) 775 775
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 201
Nature of Liability
Opening
Balance
1 April
2012
Liabilities
incurred
during the
year
Liabilities
paid/cance
lled/reduc
ed during
the year
Liabilities
recoverab
le
(Provide
details
hereunde
r)
Closing
Balance
31 March
2013
R’000 R’000 R’000 R’000 R’000
Moremi CS obo Sibiya KI/LDOE 500 500
Mpepelle LJ/Biko Park School 10 000 10 000
Thobejane PK obo Thobejane S/LDOE 2 000 2 000
Makubela K obo Makubela KM/LDOE 1 500 1 500
Mokgola /LDOE 21 21
Jabavu Trading Enterprise/LDOE 1 200 1 200
Talisman Plant & Tool Hire (Pty)
Ltd/LDOE
254
254
Manaka TC & Brink Inc/LDOE: Motor
Collision
40
40
Kulani Engineering Consultancy/LDOE:
Services rendered
1 582
1 582
Lebogole Emily Phagole and 119 others 9 516 9 516
Mashabeng Maphoku/LDOE 2 500 2 500
Ramogale MC/LDOE 33 33
Labengwa MT/Minister of Education 5 5
Masekela PH/LDOE: Defamation 100 100
Subtotal 79 185 49 860 23 543 105 502
Other
Invoices in dispute
Subtotal
TOTAL 79 185 49 860 23 543 105 502
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 202
ANNEXURE 4
CLAIMS RECOVERABLE
Government Entity
Confirmed balance
outstanding
Unconfirmed balance
outstanding Total
31/03/2013 31/03/2012 31/03/2013 31/03/2012 31/03/2013 31/03/2012
R’000 R’000 R’000 R’000 R’000 R’000
Department
Gauteng Education 103 - 103
Limpopo :
Department of Health
31 31
-
Mpumalanga :
Department of Health
31 -
31
Mpumalanga Dept of
Education
13 -
13
Gauteng department
of Rural Development
2 -
2
Limpopo :
Department of
Agriculture
16 -
16
Limpopo :
Department of Home
Affairs
20 -
20
Free State :Dept of
Education
379 3 379
3
410 - - 188 410 188
TOTAL 410 - - 188 410 188
PART D: HUMAN RESOURCE
MANAGEMENT
Page 203
ANNEXURE 5
INTER-GOVERNMENT PAYABLES
GOVERNMENT ENTITY
Confirmed balance
outstanding
Unconfirmed balance
outstanding TOTAL
31/03/2013 31/03/2012 31/03/2013 31/03/2012 31/03/2013 31/03/2012
R’000 R’000 R’000 R’000 R’000 R’000
DEPARTMENTS
Current
Gauteng: Department of Educ 241 312 426 553 426
Limpopo : Dept of Works 16 - 16
S.A Police 11 11 11 11
Department of Justice 394 7 902 284 394 8 186
North West : Dept of Educatio 691 478 691 478
Mpumalanga: Dept of Educa 419 181 419 181
Limpopo : Dept of Health 78 54 78 54
Correctional Services 11 11 -
Free State Education 76 76 -
Eastern Cape Education 46 46 46 46
Water Affairs 11 11 11 11
Limpopo : Roads and Trans. 5 5
Limpopo : Social Developme 15 - 15
Gauteng: Dept of Police 214 - 214
MPUMALANGA ROADS &
TRANSPORT
12 12
Northern Cape Education 249 249
Subtotal 2 239 7 902 312 1 741 2 551 9 643
Total 2 239 7 902 312 1 741 2 551 9 643
ANNUAL FINANCIAL STATEMENTS
VOTE 3
ANNEXURES TO THE ANNUAL FINANCIAL STATEMENTS
for the year ended 31 March 2013
Page 204
ANNEXURE 6
INVENTORY
Inventory Note Quantity 2012/13 Quantity 2011/12
R’000 R’000
Opening balance 149 481 7 484 125 771 8 013
Add/(Less): Adjustments
to prior year balance
Add: Additions/Purchases
- Cash
6 407 237 603 103 62 154 379 335
Add: Additions - Non-cash 120 178
(Less): Disposals (2 926) (219)
(Less): Issues (6 285 169) (594
344)
(38 444) (379 884)
Add/(Less): Adjustments
Closing balance 268 743 16 202 149 481 7 484
ANNEXURE 7
MOVEMENT IN CAPITAL WORK IN PROGRESS
MOVEMENT IN CAPITAL WORK IN PROGRESS FOR THE YEAR ENDED 31 MARCH 2013
Opening
balance
Current
Year
Capital
WIP
Completed
Assets
Closing
balance
R’000 R’000 R’000 R’000
BUILDINGS AND OTHER FIXED
STRUCTURES 2 171
399
489 918 2 237 880 423 437
Dwellings
Non-residential buildings 2 171
399
489 918 2 237 880 423 437
Other fixed structures
TOTAL 2 171 399 489 918 2 237 880 423 437