Department of Defense

INSTRUCTIONAD-A270 326 January 6, 1989 j, N

___________________________________ Il1I!11 1111t1ll1111 tI III 11 1, _ .A ASD(FM&P)

SUBJECT: Certificate of Release or Discharge from Active Duty(DD Form 214/5 Series)

References: (a) DoD Instruction 1336.1, "Certificate of Release or Dischargefrom Active Duty (DD Form 214 Series),"December 14, 1978 (hereby canceled)

(b) Deputy Assistant Secretary of Defense (Manpower and ReserveT I CT Affairs) Memorandum, "Discontinuation of the Use of CertainT.L cT)E Information of Separation Documents Issued to Individuals,"

1 March 27, 1974 (hereby canceled)S(c) Deputy Assistant Secretary of Defense (Manpower and Reserve

Affairs) Memorandum, "Discontinuation of the Use of Certain

Information on Separation Documents Issued to Individuals,"May 13, 1974 (hereby canceled)

(d) through (1) see enclosure 5

A. REISSUANCE AND PURPOSE

1. Reissues reference (a) to consolidate into a single document pertinentportions of reference (b), (c), (d), and (e); and

I 02. Prescribes procedures concerning the preparation and distribution

of revised DD Form 214 to comport with the requirements of references (e) and(f) and the control and publication of separation program designators (SPDs).

B. APPLICABILITY AND SCOPE

1. The provisions of this Instruction apply to the Office of the Secretaryof Defense, the Military Services, the Joint Staff, and the Defense Agencies(hereafter referred to as "DoD Components"). The term "Military Services," asused here, refers to the Army, Navy, the Air Force, the Marine Corps and, byagreement with the Department of Transportation, to the Coast Guard.

2. Its provisions include procedures on the preparation and distributionof DD Forms 214, 214-ws, and 215 (enclosures 1, 2, and 3) which record and reportthe transfer or separation of military personnel from a period of activeduty. (NOTE: Computer-generated formats are acceptable substitutes providedAssistant Secretary of Defense (Force Management and Personnel) approval isobtained.) DD Forms 214 and 215 (or their substitutes) will provide:

a. The Military Services with a source of information relating tomilitary personnel for administrative purposes, and for making determinationsof eligibility for enlistment or reenlistment.

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b. The Service member with a brief, clear-cut record of the member'sactive service with the Armed Forces at the time of transfer, release, ordischarge, or when the member changes status or component while on active iduty.

c. Ap•rp rtiate overnmental a~encies with an authoritative source

of information which they require in the administration of Federal and Statelaws applying to personnel who have been discharged, otherwise released, ortransferred to a Reserve component while on active duty.

3. Its provisions include procedures on the control and distribution ofall lists of SPDs.

C. POLICY AND PROCEDURES

1. Administrative Issuance or Reissuance of DD Forms 214 and 215.

a. The DD Form 214 will normally be issued by the command from whichthe member was separated. In those instances where a DD Form 214 was not issued,

the Services concerned may establish procedures for administrative issuance.

b. The DD Form 214, once issued, will not be reissued except:

(1) When directed by appropriate appellate authority, ExecutiveOrder, or by the Secretary concerned.

(2) When it is determined by the Service concerned that the originalDD Form 214 cannot be properly corrected by issuance of a DD Form 215 or ifthe correction would require issuance of more than two DD Forms 215.

(3) When two DD Forms 215 have been issued and an add'tional 0 0correction is required.

c. Whenever a DD Form 214 is administratively issued or reissued,an appropriate entry stating that fact and the date of such action will bemade in Block 18, Remarks, of the DD Form 214 unless the appellate authority,Executive Order, or Secretarial directive specifies otherwise.

2. The Military Services will ensure that every member (except as limitedin C.2.b., and excluding those listed in C.3.) being separated from the MilitaryServices is given a completed DD Form 214 describing relevant data regardingthe member's service, and the circumstances of termination. DD Form 214 mayalso be issued under other circumstances prescribed by the Military Service

concerned. A continuation sheet, if required, will be bond paper, and willreference: the DD Form 214 being continued; information from blocks 1 through4; the appropriate block(s) being continued; the member's signature, date;and the authorizing official's signature. DD Forms 214 are not intended tohave any legal effect on termination of the member's service.

a. Release or Discharge from Active Service.

(1) The original of DD Form 214 showing separation from a periodof active service with a Military Service, including release from a statusthat is legally determined to be void, will be physically delivered to the

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Jan 6, 891336.1

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separatee prior to departure from the separation activity (a) on the effectivedate of separation; or (b) on the date authorized travel time commences.

(a) Copy No. 4, containing the statutory or regulatoryauthority, reentry code, SPD code, and narrative reason for separation alsowill be physically delivered to the separatee prior to departure, if be/sheso requested by initialing Block 30, Member Requests Copy 4.

(b) Remaining copies of DD Form 214 will be distributed onthe day following the effective date of separation (see C.5).

(2) When separation is effected under emergency conditions whichpreclude physical delivery, or when the recipient departs in advance of normaldeparture time (e.g., on leave in conjunction with retirement; or at homeawaiting separation for disability), the original DD Form 214 will be mailedto the recipient on the effective date of separation.

(3) If the separation activity is unable to complete all itemson the DD Form 214, the form will be prepared as completely as possible anddelivered to the separatee. The separatee will be advised (a) that a DD Form215 will be issued by the Military Service concerned when the missing informa-tion becomes available; and (b) that it will not be necessary for the separateeto request a DD Form 215 for such information (see C.5.c).

(4) If an optical character recognition format is utilized by aMilitary Service, the first carbon copy of the document will be physically •delivered or mailed to the separatee as prescribed in paragraphs a.(1), (2),and (3) of this section.

b. Release from Active Duty for Training, Full-Time Training Duty,or Active Duty for Special Work. Pers-nnel being separated from a period ofactive duty for training, full-time training duty, or active duty for specialwork will be furnished a DD Form 214 when they have served 90 days or more,or when required by the Secretary concerned for shorter periods. Personnelshall be furnished a DD Form 214 upon separation for cause or for physicaldisability regardless of the length of time served on active duty.

c. Continuing on Active Duty. Members who change their status orcomponent, as outlined below, while they are serving on active duty will beprovided a completed DD Form 214 upon:

(1) Discharge for immediate enlistment or reenlistment (optional--at the discretion of the Military Services). However, Military Services notproviding the DD Form 214 will furnish the member a DD Form 256, "HonorableDischarge Certificate," and will issue instructions requiring those militaryoffices which maintain a member's records to provide necessary Service data tothe member for application to appropriate civilian individuals, groups, and . ...

governmental agencies. Such data will include Service component, entry dataand grades. (See paragraph C.4.j.)

(2) Termination of enlisted status to accept an appointment towarrant or commissioned officer grade.

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(3) Termination of a temporary appointment to accept a permanent

warrant or commission in the Regular or Reserve components of the Armed Forces.

(4) Termination of an officer appointment in one of the MilitaryServices to accept appointment in another Service.

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3. DD Form 214 need not be pf__epared for:

a. Personnel found disqualified upon reporting for active duty andwho do not enter actively upon duties in accordance with orders.

b. Personnel whose active duty, active duty for training, full-time

training duty or active duty for special work is terminated by death.

c. Personnel being removed from the Temporary Disability Retired List.

d. Enlisted personnel receiving temporary appointments to warrantor commissioned officer grades.

e. Personnel whose temporary warrant or commissioned officer statusis terminated and who remain on active duty to complete an enlistment.

f. Personnel who terminate their Reserve component status to integrateinto a Regular component.

g. Personnel separated or discharged who have been furnished a prioredition of this form, unless that form is in need of reissuance for some otherreason.

4. Preparation. The Military Departments will issue instructions governing 0the preparation of DD Form 214, consistent with the following:

a. DD Form 214 is an important record of service which must be preparedaccurately and completely. Any unavoidable corrections and changes made inthe unshaded areas of the form during preparation shall be neat, legible andinitialed on all copies by the authenticating official. The recipient will beinformed that making any unauthorized change or alteration of the form willrender it void.

b. Since DD Form 214 is often used by civilian personnel, abbreviationsshould be avoided.

c. Copies of DD Form 214 transmitted to various governmental agenciesshall be legible, especially those provided to the Veterans Administration(Department of Veterans Affairs, effective March 15, 1989, in accordance withSection 18(a), reference (m)) and the Department of Labor.

d. The authority for a member's transfer or discharge will be citedby reference to the appropriate Military Service regulation, instruction, ormanual, followed by the appropriate separation program designator on copies2, 4, 7, and 8 only. A narrative description to identify the reason for transferor separation will not be used on copy 1.

e. To assist the former Service member in employment placement and jobcounseling, formal inservice training courses successfully completed during

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the period covered by the form will be listed in Block 14, Military Education;e.g., medical, dental, electronics, supply, administration, personnel cr heavyequipment operations. Training courses for combat skills will not be listed.See 1978 Guide to the Evaluation of Educational Experiences in the Armed Services(reference (g)), for commonly accepted course titles and abbreviations.

f. For the purpose of reemployment rights (DoD Directive 1205.12.elercne (h)), all extensions of service, except those under 10 U.S.C. 972(reference (e)), are considered to be at the request and for the convenienceof the Government. In these cases, Block 18 of DD Form 214 will be annotatedto indicate "Extension of service was at the request and for the convenienceof the Government."

g. When one or more of the data items on the DD Form 214 are notavailable and the document is issued to the separatee, the applicable block(s)will be annotated "See Remarks." In such cases, Block 18 will contain theentry "DD Form 215 will be issued to provide missing information." Whenappropriate, Block 18 will also reflect the amount of disability pay, andthe inclusive dates of any nonpay/excess leave days.

h. The authorizing official (E-7, GS-7 or above) will sign the originalin ink ensuring that the signature is legible on all carbon copies. If not,a second signature may be necessary on a subsequent carbon copy. The authorizedofficial shall be an E-7, GS-7, or higher grade, except that the Serviceconcerned may authorize chiefs of installation separation activities (E-5,GS-5, or above) to serve in this capacity if designated in writing by theresponsible commander -and/or director (0-4, or above). *

i. The following are the only authorized entries in Block 24, Characterof Service, as appropriate: "Honorable," "Under Honorable Conditions (General),""Under Other Than Honorable Conditions," "Bad Conduct," "Dishonorable," or "Un-characterized." When a discharge has been upgraded, the DD Form 214 will beannotated on copies 2 through 8 in Block 18 to indicate the character ofservice has been upgraded; the date the application for upgrade was made;and the effective date of the corrective action.

j. The date entered in Block 12.a. shall be the date of enlistment forthe earliest period of continuous active service for which a DD Form 214was not previously issued. For members who have previously reenlisted withoutbeing issued a DD Form 214, and who are being separated with any dischargecharacterization except "Honorable," the following statement shall appearas the first entry in Block 18., "Remarks," on the DD Form 214: "CONTINUOUSHONORABLE ACTIVE SERVICE FROM (applicable date) UNTIL (applicable date)." The"from" date shall be the date of initial entry into active duty, or the firstday of service for which a DD Form 214 was not previously issued, as applicable;the "until" date shall be the date before commencement of the current enlistment.

k. For Service members retiring from active duty enter in Block 18.,"Subject to active duty recall by Service Secretary."

I. For Service members being transferred to the Individual ReadyReserve, enter in Block 18., "Subject to active duty recall and/or annualscreening."

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CERTIFICATE OF RELEASE OR DISCHARGE FROM ACTIVE DUTY

5. Distribution. The Military Services will prescribe procedures governingthe distribution of copies of the DD Forms 214 and 215, consistent with theirinternal requirements, and the following:

a. DD Form 214

(1) Copy No. I (original). To the member.4r

(2) Copy No. 2. To be used as the Military Services' record copy.

(3) CopyNo. 3. To the Veterans Administration (Department ofVeterans Affairs, effective March 15, 1989, in accordance with Section 18(a),reference (m)), Data Processing Center (214), 1614 E. Woodword Street, Austin,Texas 78772. A reproduced copv will also be provided to the hospital with themedical records if the individual is transferred to a VA hospital. If theindividual completes VA Form 21-5267, "Veterans Application for Compensationor Pension," include a copy of the DD Form 214 with medical records forwardedto the VA regional office having jurisdiction over the member's permanentaddress. When an individual is in Service and enlisting or reenlisting in anactive duty status or otherwise continuing on active duty in another status,copy No. 3 will not be forwarded to the VA.

(4) Copy No. 4. To the member, if the member so requested byhaving initialed Block 30. If the member does not request this copy, it may Ibe retained in the master military personnel record, to be available in casethe member requests a copy later.

(5) Copy No. 5. To Louisiana UCX/UCFE, Claims Control Center,Louisiana Department of Labor, P.O. Box 94246, Capitol Station, Baton Rouge,Louisiana 70804-9246. 0 0

(6) Copy No. 6. To the appropriate State Director of VeteransAffairs (see enclosure 4), if the member so requested by having checked "Yes"in Block 20, "Member Requests Copy Be Sent to Director of Veterans Affairs."The member must specify the State. If the member does not request the copybe mailed, it may be utilized as prescribed by the Military Service concerned. I

(7) Copies No. 7 and 8. To be distributed in accordance withregulations issued by the Military Service concerned.

(8) Additional Copy Requirements. Discharged Alien Deserters.Provide one reproduced copy of Copy No. I to the U.S. Department of State, IVisa Office - SCA/VO, State Annex No. 2, Washington, D.C. 20520, to assist theVisa Office in precluding the unwarranted issuance of visas to discharged andalien deserters in accordance with DoD Directive 1325.2 (reference (i)). Placeof birth will be entered in Block 18.

b. DD Form 214-ws. Utilized to facilitate the preparation of DD Form 0

214. The document will be used and disposed of in accordance with regulationsissued by the Military Service concerned.

c. DD Form 215. Utilized to correct errors in DD Form 214 discoveredafter the original has been delivered and/or distribution of copies of theform has been made, and to furnish to separatee information not available 0when the DD Form 214 was prepared. The distribution of DD Form 215 will beidentical to the distribution of DD Form 214.

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Jan 6, 89133f.' O

d. Requests for Copies of DD Form 214 Subsequent to Separation. Agenciesmaintaining a separatee's DD Form 214 will provide a copy only upon written Urequest by the member. Agencies will provide the member with 1 copy with theSpecial Additional Information section, and l.copy with that information deleted.In the case of DD Forms 214 issued prior to 1 July 1979, agencies will providethe member with I copy containing all items of information completed, and I copywith the following items deleted from the form: specific authority and narrativereason for separation, reenlistment eligibility code, and separation programdesignator/number.

(1) In those cases where the member has supplied an authorizationtc provide a copy of the DD Form 214 to another individual or group, the copyfurnished will not contain the Special Additional Information section or, inthe case of DD forms issued prior to 1 July 1979, those items listed in d.,above.

(2) A copy will be provided to authorized personnel for officialpurposes only.

6. Procurement. Arrangements for procurement of DD Forms 214, 214-ws,and 215 will be made by the Military Services.

7. Modification of Forms. The modification of the content or format ofDD Forty 214, 214-ws, and 215 may not be accomplished without prior authorizationof the Assistant Secretary of Defense (Force Management and Personnel) (ASD(FM&P)).Requests to add or delete information will be coordinated with the other MilitaryServices in writing, prior to submission to the ASD(FM&P). If a Military Serviceuses computer capability to generate forms, the items of information may be Iarranged, the size of the information blocks may be increased or decreased,and copies 7 and/or 8 may be deleted at the discretion of the Service.

D. RESPONSIBILITIES

1. The DD Forms 214 and 215 are a source of significant and authoritative 0information used by civilian and governmental agencies to validate veteraneligibility for benefits. As such, they are valuable forms and, therefore,vulnerable to fraudulent use. Since they are sensitive, the forms must besafeguarded at all times. They will be transmitted, stored, and destroyed ina manner which will prevent unauthorized use. The Military Services will issueinstructions consistent with the following: 0

a. All DD Forms 214 will be surprinted with a reproducible screentint using appropriate security ink on Blocks 1, 3, 4.a, 4.b, 12, and 18 through30. In addition Blocks 1, 3, 5, and 7 of the DD Form 215 will be similarlysurprinted to make alterations readily discernible. No corrections will bepermitted in the screened areas. I

b. All forms will be secured after duty hours.

c. All obsolete forms will be destroyed.

d. All forms to be discarded, including those which are blank orpartially completed, and reproduced copies of DD Form 214, will be destroyed.No forms will be discarded intact.

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e. Blank forms given to personnel for educational or instructionalpurposes, and torms r,,aintained for such use, are to be clearly voided in anunalterable manner.

f. The commander or commanding officer of each unit or activityauthorized to issue DD Form 214 will appoint, in writing, a commissioned 0

officer, warrant otticer, enlisted member (grade E-7 or above), or DoD civilian(GS-7 or above) who will requisition, control, and issue blank DD Forms 214and 215. The Service concerned may authorize an E-5 or GS-5 to serve in thiscapacity.

g. The Military Services will monitor the use of DD) Form 214 and

review periodically its issuance to insure compliance with procedures forsafeguarding.

2. The DD Form 214-ws will contain the word "WORKSHEET" on the body ofthe form (see enclosure 2). This DD Form 914-ws will be treated in the samemanner as the DD Form 214.

3. The Military Services will issue appropriate instructions to separationactivities stressing the importance of the DD Forms 214 and 215 in obtainingveterans benefits, reemployment rights, and unemployment insurance.

4. Standard separation program designator (SPD) codes for officer andenlisted personnel developed under the provisions of DoD Instruction 5000.12(reference (j)) are published in DoD Manual 5000.12-M (reference (k)).

a. Requests to add, change, or delete an SPD code shall be forwardedby the DoD Component concerned with appropiiaLe justification to the AssignedResponsible Agency accountable for evaluating, recommending approval of, nd admaintaining such codes:

Department of the NavyOffice of The Chief of Naval Operations(Attention: OP-161), Room 1514, Arlington AnnexWashington, D.C. 20350-2000

b. Requests to add, change, or delete an SPD code will be submittedin accordance with section V., DoD Instruction 5000.12 (reference (j)), withprior written approval by the ASD(FM&P), or his/her designee.

5. All lists of SPD codes, including supplemental lists, published by theDoD Components will be stamped "For Official Use Only" and will not be furnishedto any agency or individual outside the Department of Defense.

a. Appropriate provisions of the Freedom of Information Act (reference(1)) will be used to deny the release of the lists to the public. An individualbeing separated or discharged is entitled access only to his/her SPD code. Itis not intended that these codes stigmatize an individual in any manner. Theyare intended for internal use by the Department of Defense in collecting datato analyze statistical reporting trends that may, in turn, influence changesin separation policy.

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Jan 6, 89 ,

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b. Agencies or individuals who come into the possession of theselists are cautioned on their use because a particular list may be outdatedand not reveal correctly the full circumstances -elating to an individual'sseparation or discharge.

E. EFFECTIVE DATE AND IMPLEMENTATION

1. This Instruction is effective January 1, 1989. Forward two copies ofimplementing documents to the Assistant Secretary of Defense (Force Managementand Personnel) within 180 days.

2. Forward copies of implementing documents, and any changes thereto, tothe Veterans Administration (Department of Veterans Affairs, effective March 15,1989, in accordance with Section 18(a), reference (i)) and the Department ofLabor.

Assistant Secreta of Defense(Force Management and Personnel) 0

Enclosures - 51. DD Form 214, Certificate of Release or Discharge from Active Duty2. DD Form 214-ws, Certificate of Release or Discharge from Active

Duty (Worksheet)3. DD Form 215, Correction to Certificate of Release or Discharge from

Active Duty4. State Directors of Veterans Affairs5. References

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CAUTION NOT TO BE USED FOR THI 6S ANIMORA ANY ALTERATIONS IN SHAjDEIDENTIFICATION PURPOSES _SAFEGUARD IT AREAS RENDER FORM VOID

CERTIFICATE OF RELEASE OR DISCHARGE FROM ACTIVE DUTY1. NAME (Last PkInt Aeddi) 2 DEPARTMENT, COMPONENT AND0 BRANCH 3. SOCIAL SICUNITrY NO.-

4... GRADE, RATE OR RANK~ 4-b. PAY GRADE 5 DATE OF BIRTH lVY'MMODD 16. RESERVE oBLIG TERM DATEY ear Month' Day

7 a P.ACE OF ENTRY INTO ACTIVE DUTY 7 lb HOME OF RECORD A' T

IM[ Of ENTRY (City and state u orripdere

I address if known)

Bta LAST DuTY ASSIGNMENT AND MAJOR COMMAND 8b STATION WHERE SEPARA'E'.

9ý COMMAND TO WHICH TRANSFERRED 10 SLI COVERAGE LINoneAmou~nt S

11. PRIMARY SPECIALTY (List numifber, title anid years and months in 12. RECORD OF SERVICE Year(S) Month(s) Day(s)specialty List additional specialty numbers and titlestrinolving aDteEtedA Th eoperiods of one or more years.)aDteEerdAThsPro

b Separatiorn Date This Feriodc Net Active Service This Feriod

d Total Prior Active Service

e Total Prior inactive ServiceI Foreign Service

g Sea Serviceh Effective Date of Pay Grade

13. DECORATIONS, MEDALS. BADGES. CITATIONS AND CAMPAIGN REIBONS AWARDED OR AUTHORIZED (All periods of service)

14. MILITARY EDUCATION (Course title, numisber of weeks, anid month arid year comnpleted)

IS.a MEMBER CON'RiUIED TO ' POST-VIETN4AM FRA O o5. 10SvO jr 9 ~ o ~ 1 ASACUDLAEPIVETERANS"IEDUCATIOivAL ASSISTANC PORAM -EOVIVAIANT_

it. MEMBER WAS PROVIDED COMPLETE DENTAL EXAMINATION AND ALL APPReOPesArT DENTAL SERVICES AND TREATMENT WITHIN 90 DAYS PRPOR TO 5iFFAAA71IOR1 In I o

Vfa. MAI*4E ADOMS, AFTER SEPAPATiO4 axhinl to Co*)j I",s NlEAM$ET MIEATWE (liame. addnShS - kwkde Zip Cde)

a UUM1(PANTO9~WAfM 1Y. Re 22. ZIFFiAL AuTmopuiZo TO WIFE4 daid EFwfne, greds, boo andal. SIBIATIURIE Of MEMBER BEUG EPMAItED

00 Form 214, NOV 88 Previous editions are obsolete MEMBER - 1

CAUTIONi NOT TO BE USED FOR THIS IS AN IMPORTANT RECORD ANY ALTERATIONS IN SHADEDIOENTIFI(ATION PURPOSES SAFEGUARD IT AREAS RENDER FORM VOID

CERTIFICATE OF RELEASE OR DISCHARGE FROM ACTIVE DUTYi 1.NME(asL ~sth~u 1

2 DEPARTMENT. COM6PONENT AND BRANCH 3SOILSECURITY NO

L IORa RR It O4 b A RV DATE OF BIRTH 1M&0) 6 RESERVE OBIIG TERM DATE

n - Mi' ~ ~ A M It' ' I t, 1 1

4,. state o'.-pliiD .

9 COMMAND TO 14#4tH TR NSýERRfO 10 SGLI COVERAGE

It PRIMARY SPECIA~ /e 4,0 ye I aeri 4d -o,,Or1, r' 2 RECORD OF SERVICE --777-7 7 7.7

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13 DECORATIONS, MEDALS, BADGES. CITATIONS AN CA AIGN RIBBONS AWARDED OR AlJTHORIZED (All periods of' seStce)

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194. MAIL*fG ADDRESS AFTER SEPARATION4 Ondude ZAp CWdl 19.b. FdEARS ofE address - kwdude Zip Code)

a MWEBOAEISCWAR Nwr o 0 ENT TO W0,FvrTAFfEAUI y Y0 M2.OFFICIAL AUTHORIZED TO SIGN (' me, grade, W~te and

21. SIGNATURE OF MEMSER BEING SEPARATED

0ýSPECIAL ADDTIONAL INFORMATION (For use by sutdWned =gncks or*)v I r -A ( N23. TYPlE OF SEPARATION I24. CHEARACTER OF SERVICE (Winlde upge'ae~) I %

25.SEARAIO AUhOIT 26. SEPARATION CODE 27. REENTRY CODE

2321 NARRATIVE REASON FOR SEPARATION

29. DATES OF TIME LOST DURING THIS PERIOD ]30. MERMER REQUESTS COPY 4

DO Form 214WS, NOV 88 'e d'OIIeriorS ~eoll

Jan b, 89,

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STATE DIRECTORS OF VETERANS AFFAIRS X

ALABAMA DELAWAREDirector ChairmanDepartment of Veterans Affairs Commission of VeteransP.O. Box 1509 AffairsMontgomery, AL 36192-3701 P.O. Box 1401

Dover, DE 19901

ALASKA DISTRICT OF COLUMBIADirector ChiefDivision of Veterans Affairs Office of Veterans AffairsDepartment of Military & 941 North Capitol Street, N.E.

Veterans Affairs Room 1211 F3601 C Street, Suite 620 Washington, D.C. 20421

Anchorage, AK 99503

AMERICAN SAMOA FLORIDAVeterans Affairs Officer DirectorOffice of Veterans Affairs Division of Veterans AffairsAmerican Samoa Government P.O. Box 1437P.O. Box 2586 St. Petersburg, FL 33731Pago Pago, AS 96799

ARIZONA GEORGIADirector of Veterans Affairs CommissionerArizona Veterans Service Department of Veterans 0

Commission Service3225 N. Central Avenue, Suite 910 Floyd Veterans Memorial Bldg,Phoenix, AZ 85012 Suite E-970

Atlanta, GA 30334

ARKANSAS GUAM 0Director Office of Veterans Affairs1200 West 3rd, Room 105 P.O. Box 3279Box 1280 Agana, Guam 96910Little Rock, AR 72201

CALIFORNIA HAWAIIDirector DirectorDepartment of Veterans Affairs Department of Social Services1227 0 Street, Room 200A & HousingSacramento, CA 95814 Veterans Affairs Section

3949 Diamond Head RoadHonolulu, HI 96809-0339

COLORADO IDAHODirector AdministratorDivision of Veterans Affairs Division of Veterans ServiceDepartment of Social Services P.O. Box 77651575 Sherman Street, Room 122 Boise, ID 83707

Denver, CO 80203

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6' ��PHOTOGRAPHIC SCIENCES CORPORATI ON •

770 BASKET ROAD A tP.O BOX 338 A

WEBSTER, NEW YORK 14580(716) 265-1600

CONNECTICUT ILLINOISCommandant DirectorVeterans Home and Hospital Department of Veterans Affairs287 West Street 208 West Cook StreetRocky Hill, CT 06067 Springfield, IL 62705 3

INDIANA MICHIGANDirector DirectorDepartment of Veterans Affairs Michigan Veterans Trust Fund707 State Office Building P.O. Box 30026,100 N. Senate Avenue Ottawa Bldg, No. Tower,Indianapolis, IN 46204 3rd Floor

Lansing, MI 48909

IOWA MINNESOTAAdministrator CommissionerVeterans Affairs Divison Department of Veterans Affairs7700 N.W. Beaver Drive Veterans Service Building,Camp Dodge 2nd FloorJohnston, IA 50131-1902 St. Paul, MN 55155

KANSAS MISSISSIPPIExecutive Director PresidentKansas Veterans Commission State Veterans Affairs BoardJayhawk Tower, Suite 701 120 North State Street700 S.W. Jackson Street War Memorial Building,Topeka, KS 66603-3150 Room B-100

Jackson, MS 39201

KENTUCKY MISSOURIDirector DirectorKentucky Center for Veterans Division of Veterans Affairs

Affairs P.O. Drawer 147600 Federal Place - Room 1365 Jefferson City, MO 65101Louisville, KY 40202

LOUISIANA MONTANAExecutive Director AdministratorDepartment of Veterans Affairs Veterans Affairs DivisionP.O. Box 94095, Capitol Station P.O. Box 5715Baton Rouge, LA 70804-4095 Helena, MT 59604

MAINE NEBRASKADirector DirectorBureau of Veterans Services Department of Veterans AffairsState Office Building P.O. Box 95083, State Office

Station 117 BuildingAugusta, ME 04333 Lincoln, NE 68509

MARYLAND NEVADAExecutive Director CommissionerMaryland Veterans Commission Commission for VeteransFederal Bldg. - Rm 110 Affairs31 Hopkins Plaza 1201 Terminal Way, Room 108Baltimore, MD 21201 Reno, NV 89520

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Jan 6, 89,1336.1 (Encl 4)

MASSACHUSETTS NEW HAMPSHIRE K,

Commissioner DirectorDepartment of Veterans Services State Veterans Council100 Cambridge Street, - Room 1002 359 Lincoln StreetBoston, MA 02202 Manchester, NH 03103

NEW JERSEY OREGONDirector DirectorDivision of Veterans Programs & Department of Veterans Affairs

Special Services Oregon Veterans Building143 E. State Street, Room 505 700 Summer Street, N.E.Trenton, NJ 08608 Suite 150

Salem, OR 97310-1270

NEW MEXICO PENNSYLVANIADirector DirectorVeterans Service Commission Department of MilitaryP.O. Box 2324 AffairsSanta Fe, NM 87503 Bureau for Veterans Affairs

Fort Indiantown Gap, Bldg 5-0-47Annville, PA 17003-5002

NEW YORK PUERTO RICODirector DirectorDivision of Veterans Affairs Bureau of Veterans Affairs &State Office Building #6A-19 Human ResourcesVeterans Highway Department of Labor * *Hauppauge, NY 11788 505 Munoz Rivera Avenue

Hato Rey, PR 00918

NORTH CAROLINA RHODE ISLANDAsst Secretary for Veterans Chief

Affairs Veterans Affairs OfficeDivision of Veterans Affairs Metacom Avenue227 E. Edenton Street Bristol, RI 02809Raleigh, NC 27601

NORTH DAKOTA SOUTH CAROLINACommissioner DirectorDepartment of Veterans Affairs Department of Veterans Affairs15 North Broadway, Suite 613 Brown State Office BuildingFargo, ND 58102 1205 Pendleton Street

Columbia, SC 29201

OHIO SOUTH DAKOTADirector DirectorDivision of Soldiers Claims & Division of Veterans Affairs

Veterans Affairs 500 East Capitol AvenueState House Annex, Room 11 State Capitol BuildingColumbus, OH 43215 Pierre, SD 57501-5083

OKLAHOMA TENNESSEEDirector CommissionerDepartment of Veterans Affairs Department of Veterans AffairsP.O. Box 53067 215 8th Avenue, NorthOklahoma City, OK 73152 Nashville, TN 37203

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TEXAS WYOMING

Executive Director No DVAVeterans Affairs Commission

of Texas N

Box 12277, Capitol StationAustin, TX 78711

UT.HNo DVA

VERMONTDirectorVete- s Affairs Office

S. e Office BuildingMontpelier, VT 05602

VIRGINIADirectorDivision of War Veterans Claims210 Franklin Road, S.W.Room 1002

PO. Box 809Roanoke, VA 24004

VIRGIN ISLANDS

DirectorDivision of Veterans AffairsP.O. Box 890ChristianstedSt. Croix, VI 00820 0

WASHINGTONDirectorDepartment of Veterans Affairs

P.O. Box 9778, Mail Stop PM-41

Olympia, WA 95804

WEST VIRGINIADirectorDepartment of Veterans Affairs

605 Atlas Building

Charleston, WV 25301-9778

WISCONSINSecretaryDepartment of Veterans AffairsP.O. Box 7843

77 North Dickinson StreetMadison, WI 53707

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0S

Jan 6, 89,1336.1 (Encl 5)

REFERENCES ,I

(d) Assistant Secretary of Defense (Manpower and Reserve Affairs) Memorandum,"Discontinuation of the DD Form 214," June 16, 1975 (hereby canceled) asfurther amended by Deputy Assistant Secretary of Defense (Military PersonnelPolicy) Memorandum, "Recommendation Concerning Request/Decline From ShowingOffer of Narrative Reason for Separation," January 25, 1978 (hereby canceled)

(e) Title 10, United States Code, Section 1168, "Discharge or Release fromActive Duty: Limitations," and Section 972, "Enlisted Members: Requiredto Make Up Time Lost"

(f) DoD Directive 1332.14, "Enlisted Administrative Separations," January 28,1982

(g) 1986 Guide to the Evaluation of Educational Experience in the Armed Services(h) DoD Instruction 1205.12, "Assistance to be Provided Members of the Armed

Forces in Exercising Reemployment Rights for Obtaining Employment orTraining," January 15, 1969

(i) DoD Directive 1325.2, "Desertion and Unauthorized Absence" August 20, 1979(j) DoD Instruction 5000.12, "Data Elements and Data Codes Standardization

Procedures," April 27, 1965(k) DoD Manual 5000.12-M, "Manual for Standard Data Elements," October 1986

(authorized by DoD Instruction 5000.12)(1) 5 U.S.C. 552, as amended by Public Law 93-502(m) Public Law 100-527, "Department of Veterans Affairs Act," 25 October 1988

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• • • •• • •

II

DEPARTMENT OF DEFENSEDIRECTIVES SYSTEM TRANSMITTAL

NkjMUI 0 OATE OISTMIBUTION

1336.1, Ch 1 March 1, 1989 1000 Series

ATTACMME NTS

Enclosure I

INSTRUCTIONS FOR RECIPIENTS

The following page change to DoD Instruction 1336.1, "Certification of Release orDischarge from Active Duty (DD Form 214/5 Series)," January 6, 1989, is authorized:

PAGE CHANGE

Remove: Enclosure I

Insert: Attached replacement page (Enclosure 1)

EFFECTIVE DATE

This change is effective immediately.

DirectorCorrespondence and Directives

WHEN PRESCRIEIO ACTION HAS BEElN TAKEN. THIS TRANSMITTAL SHOULD 6 IIPOLED WITH THE BASIC DOCUMENT

SO FORM 106-1 PREvIOuS OITIONS ARE OBSOLETE

I MAR 84

11 0 0000000 0

CERTIFICATE OF RELEASE OR DISCHARGE FROM ACTIVE DUTYIe: am" a.% A&K "W) 2. DEPARTMENT, COMPONENT AND BRANCH S lOC•AL SIMCBI NO.

* , RATE OlR XA PAY . .M. S. DATE OF BIRTH (YYMMaO) 6. RESERVE OLIG. TERM. DATE

Year Month Day7.a PLACE OF ENTRY INTO ACTIVE DUTY 7.b HOME OF RECORD AT TIME OF ENTRY (City and state. or complete

address if known)

l.a LAST DUTY ASSIGNMENT AND MAJOR COMMAND B.b STATION WHERE SEPARATED

9. COMMAND TO WHICH TRANSFERRED 10. SGLI COVERAGE [j None

Amount S11. PRIMARY SPECIALTY (List number, title and years and months in 12. RECORD OF SERVICE Year(s) Month(s) Day(s)

specialty LAI additionallspecialty numbers and titles involvingperiods of one or more years.) a Date Entered AD Ths Period

b Separation Date This Period

c Net Active Service This Period

d Total Prior Active Servicee Total Prior Inactive Service

f Foreign Service

9L Sea Serviceh Effective Date of Pay Grade

13. DECORATIONS. MEDALS. BADGES, CITATIONS AND CAMPAIGN RIBBONS AWARDED OR AUTHORIZED (All periods of service)

14 MILITARY EDUCATION (Course title, number of weeks, and month and year completed)

* 0

IS.. MEMBER cOT21E_ T.3 O POST-VIETNAM tERA NOs I IS.b. HIGH SCHOOiL GRADUATE Oft [6. DYACCRUED LEAVE PAIDvMRrsns EDUCATIONAL ASSisTeisc PROGRAM EQUIVALENT

17. MWElBE WAS PWOVIOiW COMPLETE DENTAL EXAMINATION AND AU. APPROIPIATE DENTAL SERVICES AND TREATMENT PWNTHIN A ODAYS PR I* J I To

................................ "

21.$1IMMATURE F MEMBER BEING SEPARATED (~ fiY 4 T,31ed

p• ,S":. : 'PIuAL ADDITIONAl WORMATION (Por ume by.h ed egehndea : ! . 11

1W3. TYPE OF SEPARATION 26. CHARACER Of SERV" (Mdude #ra*s)

SEPARATION AUTHORITY j2B. SEPARATION CODE 27, REENTRY CODE

M. NARRATIVE REAN FOR SEPARATION

tDATVES OF TIME LOST DURIG THI PERIOD S.MEMBER REQUESTS COPY A