Department:

Communications

The Department of CommunicationsThe Department of Communications

Presentation to the Portfolio Committee on Communications

ParliamentParliament

27 August 2004 27 August 2004

Department:

Communications

ContextContext

The Mandate of the DoC is informed by the relevant legislation such as, amongst others, the Telecommunications Act No. 103 of 1996, related government policies and National directives.

The core functions of the DoC are;

• To develop ICT policies and legislation that stimulate and enhance the sustainable economic development of the South African 1st and 2nd economy and positively impact on the social well being of all our people

• To evaluate the economic social and political implementation impact, outcomes and processes of the said policies

• To exercise oversight on SOE’s

• To fulfill South Africa’s continental and international responsibilities in the ICT field

Department:

Communications

ContextContext

In cascading the mandate from National Government the Department of Communications has developed key performance areas (KPAs)  aligned to the national imperatives.

Pursuant to the formulation of the KPAs, an organisational structure has been developed to meet delivery objectives.

Department:

Communications

The new Vision of the DoCThe new Vision of the DoC

A global leader in harnessing Information Communication Technologies for socio economic development

Department:

Communications

The new Mission of the DoCThe new Mission of the DoC

To enhance the well being of the peoples of South Africa, the African Continent and the world, through the creation of a sustainable and enabling Information Communication Technology environment.

We shall through leveraging our world class knowledge, skills and experience, deliver on our social contract to the people, in a professional manner, reflective of our national value system informed by the Batho Pele ethos.

Department:

Communications

Key Performance AreasKey Performance Areas

N0 KPAs PURPOSE FUNCTION RESPONSIBLE

1 Policy Development

To develop ICT policies that will:

1. create optimal conditions for investment and roll out of infrastructure and services.

2.Contribute to nation building and social cohesion so as to achieve sustainable economic development

Broadcasting Policy Development

Telecomms Policy Development

Postal Policy Development

Director General: Policy Unit

Department:

Communications

Key Performance AreasKey Performance Areas

N0 KPAs PURPOSE FUNCTION RESPONSIBLE

2 Research & Innovative Applications

1. Enhance service delivery through ICT mediums and applications.

2. Provide input towards policy formulation and ensure good governance of frequency spectrum

3. Cooperation and coordination with other government departments on developing policies and programs around space and satellite issues

Technology Research

Applications & Access

Frequency Spectrum

Space & Satellite Affairs

Director General:

Research and Innovative Applications Unit

Department:

Communications

Key Performance AreasKey Performance AreasNo KPAs PURPOSE FUNCTION RESPONSIBLE

3. Chief Strategy Management

1. To give strategic direction to DoC activities.

2. Responsible for: international relations, stakeholder Management, inter-governmental relations, special projects, and empowerment with the aim of advancing and enhancing the delivery mandate of the Department.

3. The Unit will also be responsible for Organisational performance excellence,through coordination of the strategic and business planning process to ensure alignment, linkages and integration to the whole of Government.

Strategic Direction

Organisational Excellence

Empowerment

International Relations

Stakeholder management

Director General:

Chief Strategy Management Unit

Department:

Communications

Key Performance AreasKey Performance Areas

N KPAs PURPOSE FUNCTION RESPONSIBLE

4 Chief Operating Officer

1. To give strategic operational support enabling the organisation to deliver on its mandate

2. To provide professional services and administrative services across the organisation to enable it to function smoothly, efficiently and professionally in service delivery

Media, Communications & Marketing

Information Technology

Human resource

Secretariat

Knowledge management

Security

Legal

Chief Operating Officer;

Chief Operating Officer Unit

5 Finance To provide support services to stakeholders in pursuance of service delivery by the Department.

Formulation of appropriate policies and procedures to ensure implementation and continuous monitoring for statutory compliance

Leverage the contribution of State owned enterprises towards achievement of the mandate of Government

Accounting and Budgeting

Supply Chain Management

Shareholder management

Chief Financial Officer:

Finance Unit

Department:

Communications

Key Performance AreasKey Performance Areas

No KPAs PURPOSE FUNCTION RESPONSIBLE

6 Internal Audit & Risk Management

To provide guidance and advise on compliance with regulations, such as Treasury Regulations, in order to minimise risk and improve operations.

Helps the organisation to achieve its objectives by bringing a systematic approach to evaluate and improve effectiveness of risk management, control and governance processes

Risk profile

Forensic Audit

IT Audit

Performance Audit

Assets & Information Security

Compliance & Corporate Governance

Director General:

Internal Audit & Risk Management Unit

Department:

Communications

Restructuring ProcessRestructuring Process

DoC Strategy developed

Business Plans finalised

Organisational Structure developed

Organisational competency profiles compiled

Population of structure/appointments

Department:

Communications

Staff ComplimentStaff Compliment

N CATEGORY STATISTICS

1 Permanent Staff 200

2 Contracted Staff 75

3 Interns 36

4 Vacancies 72

5 CURRENT STAFF COMPLIMENT

(Excl. Interns)

347

Department:

Communications

A

G

E

GENDER RACE T

O

T

A

L

M F B M

B F W M WF A M A F C M C F

21-30 21 46 16 38 3 3 2 4 - 1 67

31-39 33 48 24 36 7 7 1 1 1 4 81

40-49 20 22 16 14 3 4 1 1 - 3 42

50-70 5 5 1 2 3 3 1 - - - 10

TOTAL 79 121 57 90 16 17 5 6 1 8 200

Age, Gender & Race Profile

Department:

Communications

ConclusionConclusion

Restructuring in process Market Study completed Convergence Bill Consideration of issues in the broadcasting environment

– Regional Broadcasting (regional issues and South African languages)

– Public broadcasting

– Digitisation in broadcasting ICT Charter Focus on application to improve universal internet access