department budget submission checklist · (reminder: a new ids balancing report (15.20.012 3.b.2)...

Department Budget Submission ChecklistTo be completed by: All departments.

Instructions: Submit this completed cover sheet with your budget submission and ensure all applicable forms below are included with your submission.

Department Name: _____JUVENILE PROBATION DEPARTMENT_______________________ Summary of Major Changes: Completed “Form 1A: Summary of Major Changes” explaining major changes submitted in department’s budget proposal.

Proposed Efficiency/Reduction Savings Loaded in BPMS via Target Reports: Printed report from GFS Target, reports #15.40.001 & 15.40.002 Department Budget Summary: Submission includes copy of report # 15.50.012.

Revenue Report: Completed “Form 2A: Revenue Report.” Fees & Fines: Completed “Form 2B: Fees & Fines.” Cost Recovery: Completed “Form 2C: Cost Recovery.” Expenditure Changes: Completed “Form 3A: Expenditure Changes.” Position Changes: Completed “Form 3B: Position Changes.” Equipment & Fleet Requests: Completed “Form 4A: All Equipment Funded in prior budget"; "Form 4B: New General Fund Equipment"; "Form 4C: Fleet". Minimum Compensation Ordinance: The effects of the MCO in contracting have been considered as part of the budget submission. Proposition J Description, Summary, City Cost, Contract Cost: Required for all existing or new Prop Js

Interdepartmental Services Balancing: Included Excel download of 15.20.012 3.b.2 IDS balancing repo

Organizational Charts: Submission contains updated position-level organizational charts for your department, with indication if the position is filled (F) or vacant (V). Organizational charts also reflect any proposed position changes. New Legislation:

Included draft legislation that department would like to submit with the budget; or, Draft legislation in progress at this time. A description of the proposed changes is included in the “Summary of Major Changes” table. A draft will be provided to the Mayor’s Office by

Other Requests: Submitted requests for the following items (through separate forms), if applicable: COIT Capital

For Chief Financial Officer/Budget Manager:I have reviewed the attached budget submission and affirm that all applicable forms checked off above are either included in this submission or have been submitted through the proper online forums.

Full Name: _______________________________________________________

Signature: ________________________________________________________

Table of Contents

Sheet LinkBUDGET SUBMISSION CHECKLIST Go To SheetTable of Contents Go To Sheet1A Summary of Major Changes Go To Sheet1B Efficiency-Reduction Target Go To Sheet1C Department Budget Summary Go To Sheet2A Revenue Report Go To Sheet2B Fees & Fines Go To Sheet2C Cost Recovery Go To Sheet3A Expenditure Changes Go To Sheet3B Position Changes Go To Sheet4A 4B Equipment Req Go To Sheet4C Fleet Req Go To SheetCOIT, Capital Go To SheetProp J Description Go To SheetProp J Summary Go To SheetProp J CITY est Cost Template Go To SheetProp J CONTRACT Cost Detail Go To SheetProp J Cover Page Sample Go To SheetIDS Balancing Go To SheetOrg Chart - High Level Go To SheetOrg Chart - Detailed Level Go To SheetChrtfield Chng Request-summary Go To SheetChartfield Request Forms Go To SheetSubsetting Request Forms -> Go To SheetFund ID Go To SheetDept ID Go To SheetProject-Activity Go To SheetAuthority ID Go To SheetAccount ID Go To SheetRevTrf Go To Sheet

(enable content and macros)

Major Changes

1. SUMMARY. What major changes is the department proposing? Clearly describe each change, including the fiscal impact of the proposal, and how the department proposes to fund each significant change (i.e. reprioritization of existing funds, grants, or other new revenues). Include detail related to position changes in Position section below.

2. EXPENDITURES. What expenditure changes did the department submit from the base budget? Please differentiate between General Fund and non-General Fund.

(This should match an Audit Trail, as shown in form 3A Expenditure Changes).

3. REVENUE. What revenue changes did the department submit from the base budget? Please differentiate between General Fund and non-General Fund.

(This should match an Audit Trail, as shown in form 2A Revenue Report).

4. TARGET. How did the department meet its target? What are the programmatic, operational, or staffing impacts of this proposed reduction?

5. POSITIONS. Did the department include changes to positions or special classes? What is the overall General Fund impact? Highlight any changes related to major changes/initiatives as noted in the Summary section.

(Reminder: No increases to General Fund supported FTE should be loaded in the system. Include reference numbers for all position changes).

BUDGET FORM 1A: Summary of Major ChangesFY 202021 and FY 202122

JUVENILE PROBATION DEPARTMENTDepartment Response

JUV made no changes in Department Phase and is submitting base budget.




1A Summary of Major Changes of 70

BUDGET FORM 1A: Summary of Major ChangesFY 202021 and FY 202122

JUVENILE PROBATION DEPARTMENT

6. INTERDEPARTMENTAL SERVICES (IDS). Is the department proposing any discretionary changes to IDS workorders (excluding those that are centrally loaded by the Mayor's Office)? If so, describe the changes, including the change amount, the corresponding requesting/performing department, and whether those departments are in agreement with the change.

(Reminder: A new IDS balancing report (15.20.012 3.b.2) is available in CFO Dashboards > Enterprise Planning in BI).

7. LEGISLATION. Is the department seeking to submit any legislation with the budget? Does the department's budget assume any revenues/expenditures that require a legislative change?

If so, please submit drafts of legislation along with the budget submission. Or provide a summary of desired legislation and an expected date of submission, if still in progress.8. PROP J: Identify existing Prop J Analyses that will continue, and if the department's budget proposes any NEW contracting out of work previously done by City workers.

9. TRANSFER OF FUNCTION: Is the department requesting any Transfer of Functions of positions between departments? If so, please explain. 10. INTERIM EXCEPTIONS: Is the department requesting any interim exceptions (new positions that are 1.0 FTE rather than 0.77)? If so, for what reason are is the request being made?11. FELLOWSHIP PROGRAMS: Did the department apply to any citywide fellowship programs, including San Francisco Fellows, the Fish Fellowship, or the 1249 HR Analyst Trainee Program?

Reminder for AIR, PRT, PUC and SFMTA, please also address FY 21/22, including the 1249 HR Analyst Trainee program.

No exceptions requested.

No.


None.

None.

No.

1A Summary of Major Changes of 70

*Only applicable for departments with General Fund Targets

Please run Oracle Business Intelligence Reports 15.40.001 & 15.40.002, aka "Target Reports" and includewith budget submission to reflect Efficiency/Reduction Target proposal is loaded in the budget system.

*JUV made no changes in Department Phase and is submitting base budget.

Please run Oracle Business Intelligence Report 15.50.012 Department Total Budget Historical and include with budget submission.


BUDGET FORM 2A: Revenue ReportDEPARTMENT: _JUVENILE PROBATION_Please identify proposed revenue changes from the FY 2020-21 and FY 2021-22 Base Budget at the account level.

Note: To submit this information, run the 15.30.005 Snapshot Comparison (Audit Trail) report from the budget system. Select the following criteria before running the report:

Budget Year: 2021Before Snapshot: Start of DeptAfter Snapshot: CurrentGFS Type: Do not select a value.

Filter report on "AAO Title" field to only display "Regular Revenues". For any proposed changes, provide an explanation in the "Revenue Description & Explanation of Change" column. Please contact your Mayor's Office or Controller's Office Analyst if you need assistance running this report.All submissions must be formatted appropriately so that printed copies are easily readable for the public.

Total BY Revenue Variance: Total BY+1 Revenue Variance: Budget System Report 15.30.005 filtered on Regular Revenues FORMULA FILL IN GFS Type Dept Dept Division Division Description Dept Section Section Description Dept ID Dept ID Description Fund ID Fund Title Project ID Project Title Activity ID Activity Title Authority ID Authority Title Account Lvl 5 Account Lvl 5 Name Account ID Account Title TRIO ID TRIO Title AAO Category AAO Title Change Type Title Change Type

CodeStart Dept Amt End Dept Amt Var Dept Amt Start BY+1 Dept Amt End BY+1 Dept Amt Var BY+1 Dept Amt Change

submitted?Revenue Description & Explanation of Change

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO


Budget Form 2B: Schedule of Licenses, Permits, Fines & Service ChargesDEPARTMENT: JUV*JUV made no changes in Department Phase and is submitting base budget.Inflation Factor for FY 2020-21 Fee Auto Increase as per Code Section **Inflation Factor for FY 2021-22 Fee Auto Increase as per Code Section **

TABLE 1 - MODIFIED AND NEW FEES

ItemFee

Status M/N

Description Code Authorization

Auto CPI Adjust Yes/No

Account Code Account Title Fund Code Fund Title Authority

Code Authority Title Department Code

Department Title Project Code Project Title Activity Code Activity Title

Unit Basis (e.g.. per sq.

ft./)

FY 2019-20 Fee

FY 2019-20 Units

(Est.)

FY 2019-20

Revenue Proposed

FY 2019-20 Cost

Recovery (Est.)

FY 2020-21 Fee **

FY 2020-21 Units

(Est.)

FY 2020-21

Revenue Proposed

FY 2020-21 Cost

Recovery (Est.)

FY 2021-22 Fee **

FY 2021-22 Units

(Est.)

FY 2021-22

Revenue Proposed

FY 2021-22 Cost

Recovery (Est.)

Fiscal Year of

Last Increase

Fee Prior to Last

Increase

1 -$ -$ -$ -$ -$ -$ -$ 2 -$ -$ -$ -$ -$ -$ -$ 3 -$ -$ -$ -$ -$ -$ -$ 4 -$ -$ -$ -$ -$ -$ -$ 5 -$ -$ -$ -$ -$ -$ -$ 6 -$ -$ -$ -$ -$ -$ -$ 7 -$ -$ -$ -$ -$ -$ -$ 8 -$ -$ -$ -$ -$ -$ -$ 9 -$ -$ -$ -$ -$ -$ -$

10 -$ -$ -$ -$ -$ -$ -$

TABLE 2 - CONTINUING FEES

Item Fee Status Description Code

Authorization

Auto CPI Adjust Yes/No

Account Code Account Title Fund Code Fund Title Authority

Code Authority Title Department Code

Department Title Project Code Project Title Activity Code Activity Title

Unit Basis (e.g.. per sq.

ft./)

FY 2019-20 Fee

FY 2019-20 Units

(Est.)

FY 2019-20

Revenue Proposed

FY 2019-20 Cost

Recovery (Est.)

FY 2020-21 Fee **

FY 2020-21 Units

(Est.)

FY 2020-21

Revenue Proposed

FY 2020-21 Cost

Recovery (Est.)

FY 2021-22 Fee **

FY 2021-22 Units

(Est.)

FY 2021-22

Revenue Proposed

FY 2021-22 Cost

Recovery (Est.)

Fiscal Year of

Last Increase

Fee Prior to Last

Increase

11 -$ -$ -$ -$ -$ -$ -$ 12 -$ -$ -$ -$ -$ -$ -$ 13 -$ -$ -$ -$ -$ -$ -$ 14 -$ -$ -$ -$ -$ -$ -$ 15 -$ -$ -$ -$ -$ -$ -$ 16 -$ -$ -$ -$ -$ -$ -$ 17 -$ -$ -$ -$ -$ -$ -$ 18 -$ -$ -$ -$ -$ -$ -$ 19 -$ -$ -$ -$ -$ -$ -$ 20 -$ -$ -$ -$ -$ -$ -$

Fee Status: C ContinuingM ModifiedN NewD Discontinued

Note:** If Auto CPI adjustment = Yes, FY 2020-21 and FY 2021-22 Fee will be automatically generated based on the inflation factor determined by the Controller. If Auto CPI adjustment = No, FY 2020-21 and FY 2021-22 Fee will remain the same as previous year or entered by dept according to Code Authorization.

CPI will be updated in January 2020. Call Controller's Budget Office to confirm CPI before submitting.

Budget Form 2B: Fee Cost Recovery PLEASE FILL OUT HIGHLIGHTED AREAS AND PROVIDE A DETAILED DESCRIPTION OF THE SERVICE

DEPARTMENT: NOT APPLICABLE TO JUVENILE PROBATION DEPT

Fee Name:

Numeric CodePS Department of Proposed Revenue: XXXXXXPS Fund of Proposed Revenue: XXXXXPS Authority of Proposed Revenue: XXXXX 44.00$ (1)PS Project of Proposed Revenue: XXXXXXXX 42.00$ (2)PS Activity of Proposed Revenue: XXXX 40.00$ (3)PS Account of Proposed Revenue: XXXXXX

Fee Status (New/Modified): NewFee Status (New/Modified): New

Detailed Service Description:

Proposed Fee (FY 2021-22): 44.00$ FY 2021-22 Proposed Fee Increase/Decrease: 2.00$ Proposed Fee (FY 2020-21): 42.00$ FY 2021-22 % Proposed Fee Change from FY 2020-21 Fee: 4.76%Current Fee (FY 2019-20): 40.00$ FY 2020-21 Proposed Fee Increase/Decrease: 2.00$

FY 2020-21 % Proposed Fee Change from Current Fee: 5.00%

Fee Prior to Current: 38.00$ Fiscal Year of Prior Fee Change: 2010-11Current Fee Increase/Decrease from Prior Fee: 2.00$ % Current Fee Change from Prior Fee: 5.26%

A Quantity Estimated D Direct CostsFY 2020-21

Estimated Cost % of Total(# of Units of Service Provided) 5,000 Productive Labor & Benefits (0.75 of 2020-21 Salary & MFB) 313,702$ 59.25%

Leave & Non-Productive Time (0.25 of FY 2020-21 Salary & MFB) 104,567$ 19.75%Space Rental Equivalent 15,000$ 2.83%Materials & Supplies -$ 0.00%Other (Please Describe on Worksheet) -$ 0.00%

B Fee per Unit (Proposed ) 42$ E Indirect Costs RateDepartmental Overhead 20.00% 83,654$ 15.80%Central Services Overhead 3.00% 12,548$ 2.37%

C FY 2020-21 Revenue Budgeted (A x B) 210,000$ F FY 2020-21 Direct & Indirect Costs 529,471$ 100.00%

G FY 2020-21 Revenue Recovery Rate (C/F) 39.66%H Required Fee For 100% Cost Recovery (F/A) 105.89$ I Over (+) or Under (-) 100% Cost Recovery (B-H) ($63.89)

J FY 2020-21 Estimated Revenue [ (2) x A ]: 210,000.00$ K FY 2019-20 Estimated Revenue [ (3) x A ]: 200,000.00$ L FY 2010-21 Estimated Revenue Increase/Decrease Based on Proposed Fee [J -K]: 10,000.00$

A Quantity Estimated D Direct CostsFY 2021-22

Estimated Cost % of Total(# of Units of Service Provided) 5,000 Productive Labor & Benefits (0.75 of 2021-22 Salary & MFB) -$ #DIV/0!

Leave & Non-Productive Time (0.25 of FY 2021-22 Salary & MFB) -$ #DIV/0!Space Rental Equivalent -$ #DIV/0!Materials & Supplies -$ #DIV/0!Other (Please Describe on Worksheet) -$ 0.00%

B Fee per Unit (Proposed ) 44$ E Indirect Costs RateDepartmental Overhead 0.00% -$ #DIV/0!Central Services Overhead 3.00% -$ #DIV/0!

C FY 2021-22 Revenue Budgeted (A x B) 220,000$ F FY 2021-22 Direct & Indirect Costs -$ #DIV/0!

G FY 2021-22 Revenue Recovery Rate (C/F): #DIV/0!H Required Fee For 100% Cost Recovery (F/A): -$ I Over (+) or Under (-) 100% Cost Recovery (B-H): $44.00

J FY 2021-22 Estimated Revenue [ (1) x A ]: 220,000.00$ K FY 2020-21 Estimated Revenue [ (2) x A ]: 210,000.00$ L FY 2021-22 Estimated Revenue Increase/Decrease Based on Proposed Fee [J - K]: 10,000.00$

Worksheet 20-21

Estimated Costs Worksheet FY 2020-21Direct CostsLabor and Benefits

Please use the worksheet below to list all job classes necessary to support the services provided. Add rows if necessary.

Please also provide a description of the work and the estimated hours for each job class required to perform each unit of service

JobClass Job Class Title Description of Work

Hours per

Unit of Service

1234 Test 1.20

Please fill out the Salary and Benefits Amount per FTE column

Job Class Job Class Title

Salary and Benefits Amount per FTE Hours Worked Hourly Rate

Salary and Benefits Amount

1234 Test $145,000.00 6000.0 $69.71 $418,269.230 0 0.0 $0.00 $0.000 0 0.0 $0.00 $0.000 0 0.0 $0.00 $0.00

Total: $418,269.23

Space Rental Equivalent Please list and describe the costs of space/facility rental necessary to support the services provided. Add rows as necessary. Ensure that the 'Total' includes the sum of all rows with cost information.Cost Description

1 15000 Payment facility23

Total: $15,000.00

Materials and Supplies Please list and describe the costs of space/facility rental necessary to support the services provided. Add rows as necessary. Ensure that the 'Total' includes the sum of all rows with cost information.Cost Description

123

Total: $0.00

Other Costs Please list and describe the costs of space/facility rental necessary to support the services provided. Add rows as necessary. Ensure that the 'Total' includes the sum of all rows with cost information.Cost Description

123

Total: $0.00

Indirect Costs

Rate Source20.0% Please provide supporting documentation for how Departmental overhead rate was derived.

Estimated Costs Worksheet FY 2021-22Direct CostsLabor and Benefits

Please use the worksheet below to list all job classes necessary to support the services provided. Add rows if necessary.

Please also provide a description of the work and the estimated hours for each job class required to perform each unit of service

JobClass Job Class Title Description of Work

Hours per

Unit of Service

Please fill out the Salary and Benefits Amount per FTE column


Salary and Benefits Amount per FTE Hours Worked Hourly Rate

Salary and Benefits Amount

0 0 0.0 $0.00 $0.000 0 0.0 $0.00 $0.000 0 0.0 $0.00 $0.000 0 0.0 $0.00 $0.00

Total: $0.00

Space Rental Equivalent Please list and describe the costs of space/facility rental necessary to support the services provided. Add rows as necessary. Ensure that the 'Total' includes the sum of all rows with cost information.Cost Description

123

Total: $0.00

Materials and Supplies Please list and describe the costs of space/facility rental necessary to support the services provided. Add rows as necessary. Ensure that the 'Total' includes the sum of all rows with cost information.Cost Description

123

Total: $0.00

Other Costs Please list and describe the costs of space/facility rental necessary to support the services provided. Add rows as necessary. Ensure that the 'Total' includes the sum of all rows with cost information.Cost Description

123

Total: $0.00

Indirect Costs

Rate SourcePlease provide supporting documentation for how Departmental overhead rate was derived.

Please provide description of service

FY2020-21

Proposed Fee (FY 2021-22):Proposed Fee (FY 2020-21):

Code Authorization/Proposed Fee Ordinance/File No: Admin Code Section X.X

Title

Current Fee (FY 2019-20):

Fee XYZ Department Providing Service: Department ABCFee Administrator: Jane Smart

ESTIMATED COSTS TO PROVIDE SERVICE - USE WORKSHEET 20-21, BELOW

ESTIMATED COSTS TO PROVIDE SERVICE - USE WORKSHEET 21-22, BELOW

Processes Payment

ESTIMATED REVENUE DERIVED FROM SERVICE

ESTIMATED REVENUE DERIVED FROM SERVICE

FY2021-22

BUDGET FORM 3A: Expenditure ChangesDEPARTMENT: JUVENILE PROBATIONPlease identify proposed expenditure changes from the FY 2020-21 and FY 2021-22 Base Budget at the account level.

Note: To submit this information, run the 15.30.005 Snapshot Comparison (Audit Trail) report from the budget system. Select the following criteria before running the report:


Filter report on "AAO Title" field to only display "Gross Expenditures". For any proposed changes, provide an explanation in the "Explanation of Change" for each Budget Year column. Please contact your Mayor's Office or Controller's Office Analyst if you need assistance running this report.All submissions must be formatted appropriately so that printed copies are easily readable for the public.

Total BY Expenditure Variance: Total BY+1 Expenditure Variance: Budget System Report 15.30.005 filtered on Gross Expenditures FORMULA FILL IN GFS Type Dept Dept Division Division Description Dept Section Section Description Dept ID Dept ID Description Fund ID Fund Title Project ID Project Title Activity ID Activity Title Authority ID Authority Title Account Lvl 5 Account Lvl 5 Name Account ID Account Title TRIO ID TRIO Title AAO Category AAO Title Change Type Title Change Type Code Start Dept Amt End Dept Amt Var Dept Amt Start BY+1 Dept Amt End BY+1 Dept Amt Var BY+1 Dept Amt Change submittted? Explanation of Change

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO


BUDGET FORM 3A: Position ChangesDEPARTMENT: JUVENILE PROBATIONPlease identify proposed position changes from the FY 2020-21 and FY 2021-22 Base Budget at the account level (reflecting both salary and discretionary special class changes).

Note: To submit this information, run the 15.30.004 Position Snapshot Comparison (Audit Trail) report from the budget system. Select the following criteria before running the report:


For any proposed changes, provide an explanation in the "Explanation of FTE and/or Amount Change" column. Please contact your Mayor's Office or Controller's Office Analyst if you need assistance running this report.All submissions must be formatted appropriately so that printed copies are easily readable for the public.

Total BY FTE Variance: Total BY Amount Variance: Total BY+1 FTE Variance: Total BY+1 Amount Variance: Budget System Report 15.30.004 filtered on Gross Expenditures FILL INGFS Type Dept Dept Division Division Description Dept Section Section Description Department ID Department

DescriptionFund ID Fund Title Project ID Project Title Activity ID Activity Title Authority ID Authority Title Account Lvl 5 Name Account ID Agency Use ID AAO AAO Title Class Job Class Title Emp Org Code Emp Org Title Ret Status Action Ref No. Start Dept FTE End Dept FTE Var Dept FTE Start Dept Amt End Dept Amt Var Dept Amt Start BY+1 Dept FTE End BY+1 Dept FTE Var BY+1 Dept FTE Start BY+1 Dept Amt End BY+1 Dept Amt Var BY+1 Dept Amt FTE Changes

Submitted?Amount Changes Submitted?

Explanation of FTE and/or Amount Change

NO NO

NO NO

NO NO

NO NO

NO NO

NO NO

NO NO

NO NO

NO NO

NO NO

NO NO

NO NO

NO NO

NO NO

NO NO

NO NO

NO NO

NO NO

NO NO


FORMULA

BUDGET FORM 4A: Equipment Requests (Non-Vehicles)DEPARTMENT: __JUVENILE PROBATION__*JUV made no changes in Department Phase and is submitting base budget.

All departments must fill out Budget Table 4A to validate equipment funded in last year's budget.Departments requesting new General Fund for equipment purchases must fill out Table 4B.All departments requesting to make vehicle purchases - whether General or Non-General Fund-supported - should fill out Form 4C.

BUDGET FORM 4A: All equipment funded, including vehicles, during last year's budget processPlease list equipment already reviewed and approved by the Mayor's Budget Office, the Budget and Legislative Analyst, and the Board of SupervisorsAll listed FY 2020-21 equipment should have an equipment number.Copy and paste from an equipment report (15.10.003) the fund, department, project ID, equipment number, title, units, and amount for FY 2020-21. For replacement vehicles, please list additional information on the vehicle being replaced.

If replacement vehicle, information on vehicle being replaced

Source GFS Type Dept Project ID Project Title Equipment Number New / Replace Equipment Title Base Units Base Amount Dept Units Dept Amount Justification of Need

VEHICLE TO BE REPLACED Asset # (number decaled on

vehicle's doors)

VEHICLE TO BE REPLACED License

Plate #

VEHICLE TO BE REPLACED Model

Year

VEHICLE TO BE REPLACED Make

and Model

VEHICLE TO BE REPLACED Current

Mileage / Hours

BUDGET FORM 4B: NEW General Fund Equipment Requests - No VehiclesDepartments that are making General Fund equipment requests should complete this form. Do not load General Fund equipment requests in the budget system - they will be loaded centrally in Mayor phase.Equipment numbers will be finalized after the Mayor's Budget Office determines citywide equipment allocations.Where applicable, include installation/outfitting costs in the same line item budget request in the tables below.

Fiscal Year PriorityEquipment Description

Justification of Need Project ID Project Title Equipment Number New / Replace Number of Units Cost Per UnitTotal Cost w/ Tax

(formula)-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Equipment Numbers: First two characters are two-letter code for department, next two are second half of fiscal year (i.e. 21), last to are sequencing numbers (i.e. 01, 02)

BUDGET FORM 4C: Fleet RequestsDEPARTMENT: ______

All departments requesting to purchase new or replacement vehicles must fill out this form, whether requesting General Fund support or not.Requests will be reviewed by Fleet Management. Term Contract Prices are provided by Fleet Management and will be updated in January for select vehicles. Please contact Keigo Yoshida to confirm pricing.

New Vehicle Specifications Replacement Vehicle Information

Dept Point of Contact (Last

Name, First Name)

Source of Funds (dropdown)

Requesting Department (dropdown)

Department Prefix (dropdown)

Division/Program (if applicable)

Fiscal Year (dropdown)

Priority (dropdown)

Equipment Number (See note above)

Vehicle Type (dropdown)

Brief description of Vehicle Type if

"Other"

Fuel Type (dropdown)

Special Requirements

Comments

If purchasing a sedan that is not battery electric,

provide justification

Number of Units. Please create

multiple rows if requesting multiple

units.

Justification of NeedPurchasing from Term Contract? (dropdown)

If purchasing from a Term Contract, which contract and spec #? (dropdown)

If NOT purchasing from a Term Contract, provide a description of the required vehicle, including make

and model

Total Base Cost per Unit (TC prices are autofilled, please

overwrite if not purchasing from TC)

Estimated Supplemental Costs

per Unit (e.g. additional vehicle options, outfitting,

charging infrastructure, etc.)

Brief description of estimated

supplemental cost

Estimated Total Cost based on base cost, supplemental

cost, number of units and tax

(formula)

VEHICLE TO BE REPLACED Asset # (number decaled

on vehicle's doors)

VEHICLE TO BE REPLACED License

Plate #

VEHICLE TO BE REPLACED Model

Year

VEHICLE TO BE REPLACED Make

and Model

VEHICLE TO BE REPLACED Current

Mileage / Hours

#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A#N/A #N/A

Cost Information

Equipment Numbers: First two characters are two-letter code for department, next two are second half of fiscal year (i.e. 21), last to are sequencing numbers (i.e. 01, 02)

Term Contract Information

NOTE: The Office of Contract Administration, Purchasing Division, is currently in the process of making new vehicle purchase term contracts available for departments. The following is the status of each, as of December 16, 2019. For police pursuit vehicles a new contract award & execution is expected by early Jan 2020. For alternative fuel vehicles a new contract award & execution is expected by early Jan 2020. For pickup trucks, SUVs, and vans, TC72503 is active until end of Jan 2020, a new contract award & execution is expected by the end of Feb 2020. For short-bed pickup trucks, TC72503-A is active until end of Jan 2020, a new contract award & execution is expected by the end of Feb 2020.

Please submit the following request at the given links, and refer toBudget Instructions document for more information.

Technology project proposals: https://sfgov1.sharepoint.com/sites/ADM-COIT/Pages/ProjectRequests.aspxCapital budget requests: http://www.onesfcprs.org/

https://sfgov1.sharepoint.com/sites/ADM-COIT/Pages/ProjectRequests.aspx

http://www.onesfcprs.org/

Department: NOT APPLICABLE TO JUVENILE PROBATION DEPTContract: Insert name of the contract's main purpose here

SEC. 2.15 SUPPLEMENTAL REPORTS REQUIRED

3. The department's proposed or, for contract renewals, current oversight and reporting requirements for the services covered by the contract:

Please complete all shaded sections in this worksheet, as is required by San Francisco Administrative Code Section 2.15:

Any officer, department or agency seeking Board approval of a contract for personal services under Charter Section 10.104(15) shall submit a supplemental report to the Board of Supervisors in connection with the contract and the Controller’s certification.

The report shall summarize the essential terms of the proposed contract and address the following subjects:

2. The impact, if any, the contract will have on the provision of services covered by the contract, including a comparison of specific levels of service, in measurable units where applicable, between the current level of service and those proposed under the contract. For contract renewals, a comparison shall be provided between the level of service in the most recent year the service was provided by City employees and the most recent year the service was provided by the contractor;

1. The department's basis for proposing the Prop J certification;

Prop J Description of 70

Name and job title of the person completing this questionnaire:

4. The contractor's proposed or, for contract renewals, current wages and benefits for employees covered under the contract, and the contractor's current labor agreements for employees providing the services covered by the contract:

5. The department's proposed or, for contract renewals, current procedures for ensuring the contractor's ongoing compliance with all applicable contracting requirements, including Administrative Code Chapter 12P (the Minimum Compensation Ordinance), Chapter 12Q (the Health Care Accountability Ordinance); and Section 12B.1(b) (the Equal Benefits Ordinance);

6. The department's plan for City employees displaced by the contract; and,

7. A discussion, including timelines and cost estimates, of under what conditions the service could be provided in the future using City employees. (Added by Ord. 105-04, File No. 040594, App. 6/10/2004)

Prop J Description of 70

PROP J ANALYSIS SUMMARY NOT APPLICABLE TO JUVENILE PROBATION DEPTInsert name of the contract's main purpose here

FISCAL YEAR 2020-21

City cost if services are not contracted outlow range high range

Total Annual Salary -$ -$ Total Other Pay -$ -$ Total Fringe Benefits -$ -$ Additional City Costs -$ -$

-$ -$

City cost if services are contracted out

Contract Cost -$ -$ City Contract Monitoring -$ -$

-$ -$

City Savings from Contracting Out, Savings/(Cost) -$ -$

#DIV/0! #DIV/0!

Please Fill Out Blue Shaded Areas Only.[DEPARTMENT] NOT APPLICABLE TO JUVENILE PROBATION DEPARTMENT[PS DIVISION CODE + TITLE]Insert name of the contract's main purpose hereCOMPARATIVE COSTS OF CONTRACTING VS. IN-HOUSE SERVICES (1) (2)

FISCAL YEAR 202021

ESTIMATED CITY COSTS:Salary and Benefits for Each Job Class from Enterprise Planning FTE Cost Report

Low High Low High

Year (BY, aka FY

20/21)Job Class Number Job Class Title FTE

5010 Salary

5130 Benefits

Total Sal & Ben

0 0.00 -$ -$ 1.00 -$ 0 0.00 -$ -$ 1.00 -$ 0 0.00 -$ -$ 1.00 -$ 0 0.00 -$ -$ 1.00 -$ 0 0.00 -$ -$ 1.00 -$ 0 0.00 -$ -$ 1.00 -$ 0 0.00 -$ -$ 1.00 -$ 0 0.00 -$ -$ 1.00 -$ 0 0.00 -$ -$ 1.00 -$ 0 0.00 -$ -$ 1.00 -$ Holiday Pay (if applicable) n/a n/aNight / Shift Differential (if applicable) n/a n/aOvertime Pay (if applicable) n/a n/aOther Pay (if applicable) n/a n/a

Total FTE - Total Salary Costs---> -$ -$

-$ -$

Job Class $ AmountBenefits per FTE--Job Class #: 0 0Benefits per FTE--Job Class #: 0 0Benefits per FTE--Job Class #: 0 0Benefits per FTE--Job Class #: 0 0Benefits per FTE--Job Class #: 0 0Benefits per FTE--Job Class #: 0 0Benefits per FTE--Job Class #: 0 0Benefits per FTE--Job Class #: 0 0Benefits per FTE--Job Class #: 0 0Benefits per FTE--Job Class #: 0 0

Low HighTotal Fringe Benefits -$ -$

-$ -$

-$ -$ -$ -$ -$ -$

Total Capital & Operating -$ -$

ESTIMATED TOTAL CITY COST -$ -$ LESS: ESTIMATED TOTAL CONTRACT COST -$ -$

ESTIMATED SAVINGS -$ -$ % of Savings to City Cost #DIV/0! #DIV/0!

Comments/Assumptions:

4. Fixed fringe benefits consist of health and dental rates plus an estimate of dependent coverage.<List any other comments or assumptions>

3. Variable fringe benefits consist of Social Security, Medicare, employer retirement, employee retirement pick-up and long-term

Total of Other Compensation--->

FRINGE BENEFITS

ADDITIONAL CITY COSTSInsert all additional costs, with a description, that the City would incur if providing the service. May include capital costs, materials & supplies, uniforms, technology, as is comparable to the contract components.

COST COMPARISON SUMMARY

1. FY XXXX would be/was the first year these services are/were contracted out.2. Salary levels reflect proposed salary rates effective July 1, 2018. Costs are represented as annual 12 month costs.

PROJECTED PERSONNEL COSTS

Job Class Title Class

# of Full Time Equivalent Positions

Bi-Weekly Rate per FTE Annual Cost

Complete this with the cost of 1.0 FTE; the actual FTE needs will be calcuated in the Personnel and Fringe Benefit costs.

Please Fill Out Blue Shaded Areas Only. FISCAL YEAR 2020-21NOT APPLICABLE TO JUVENILE PROBATION DEPARTMENTContract Cost Details Contract Monitoring Costs:

Low High-$ -$ -$ -$

Salary:

Contract Cost Calculation: Low High Low High Low High Low High Low High-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Number of Units Notes

Total Cost - low end est

Total Cost - high end est -$ -$ -$ -$ -$ -$ -$

1 TOTAL CONTRACT MONITORING COST -$ -$ -$ -$ -$ -$ -$ -$ 2345678

9101112

TOTAL CONTRACT COST -$ -$

List of all contract components

1. List all assumptions made in calculating contract cost.Include any private wage rates, population estimates, square footage estimates or other data used in calculating your contract cost. Please insert more lines as needed.1)2)3)4)

2. What is the source of data used to calculate the contract cost?

3. What year is your data from?

4. If contract cost is based on an RFP and before a contract has been approved, was the RFP for comparable services?

Annual Benefit Expense TOTAL EXPENSES

Please show all calculations made to estimate contract cost. Describe assumptions and source of data above, and feel free to enter more rows as needed.

Estimated Contract Cost Does/would contract require monitoring? If yes, fill out the details below. If not, explain why, as this would be unusual.Estimated Monitoring Cost


# of FTEs (can be

partial; e.g. a half time employee would be 0.5 FTE)

Biweekly RateAnnual Salary Expense Benefits per FTE

SAMPLE SAMPLE SAMPLE SAMPLE SAMPLE SAMPLE SAMPLE SAMPLEPlease Fill Out Blue Shaded Areas Only.

027-Airport Commission Safety and Security ServicesGeneral Aviation Security ServicesCOMPARATIVE COSTS OF CONTRACTING VS. IN-HOUSE SERVICES (1) (2)

FISCAL YEAR 202021

ESTIMATED CITY COSTS:Salary and Benefits for Each Job Class from Enterprise Planning FTE Cost Report

Low High Low HighYear

(BY, aka FY 20/21)

Job Class

Number Job Class Title FTE 5010 Salary 5130 BenefitsTotal Sal &

BenSecurity Guard 8202 26.00 1,846$ 2,243$ 1,257,331$ 1,528,162$ FY 20/21 8202 Security Guard 26.00 58,775$ 33,587$ 2,401,419$ Building and Ground Patrol Officer 8207 5.00 2,243 2,727 293,878$ 357,295$ FY 20/21 8207 Building and Ground Patrol Officer 5.00 71,459$ 35,055$ 532,572$ Airport Operations Supervisor 9220 0.05 3,706 4,504 4,855$ 5,900$ FY 20/21 9220 Airport Operations Supervisor 0.05 118,010$ 47,672$ 8,284$ Manager III 0931 0.05 4,638 5,920 6,076$ 7,756$ FY 20/21 0931 Manager III 0.05 155,115$ 61,793$ 10,845$ 0 0.00 -$ -$ - -$ 0 0.00 -$ -$ - -$ 0 0.00 -$ -$ - -$ 0 0.00 -$ -$ - -$ 0 0.00 -$ -$ - -$ 0 0.00 -$ -$ - -$ Holiday Pay (if applicable) n/a n/aNight / Shift Differential (if applicable) n/a n/aOvertime Pay (if applicable) n/a n/aOther Pay (if applicable) n/a n/a

Total FTE 31.1 Total Salary Costs---> 1,562,139$ 1,899,113$

-$ -$

Job Class $ AmountBenefits per FTE--Job Class #: 8202 33,587 Benefits per FTE--Job Class #: 8207 35,055 Benefits per FTE--Job Class #: 9220 47,672 Benefits per FTE--Job Class #: 0931 61,793 Benefits per FTE--Job Class #: 0 0Benefits per FTE--Job Class #: 0 0Benefits per FTE--Job Class #: 0 0Benefits per FTE--Job Class #: 0 0Benefits per FTE--Job Class #: 0 0Benefits per FTE--Job Class #: 0 0

Low HighTotal Fringe Benefits 955,894$ 1,054,007$

-$ -$

-$ -$ -$ -$

-$ -$ Total Capital & Operating -$ -$

ESTIMATED TOTAL CITY COST 2,518,033$ 2,953,120$ LESS: ESTIMATED TOTAL CONTRACT COST 2,318,141$ 2,322,269$

ESTIMATED SAVINGS 199,892$ 630,851$ % of Savings to City Cost 8% 21%

Comments/Assumptions:

4. Fixed fringe benefits consist of health and dental rates plus an estimate of dependent coverage.<List any other comments or assumptions>N/A

SAMPLE SAMPLE SAMPLE SAMPLE SAMPLE SAMPLE SAMPLE SAMPLE

COST COMPARISON SUMMARY

1. FY 2007 was the first year these services were contracted out.2. Salary levels reflect proposed salary rates effective July 1, 2018. Costs are represented as annual 12 month costs.3. Variable fringe benefits consist of Social Security, Medicare, employer retirement, employee retirement pick-up and long-term disability, where applicable.

Total of Other Compensation--->

FRINGE BENEFITS

ADDITIONAL CITY COSTS

Insert all additional costs, with a description, that the City would incur if providing the service.

May include capital costs, materials & supplies, uniforms, technology, as is comparable to the contract components.

PROJECTED PERSONNEL COSTS Complete this with the cost of 1.0 FTE; the actual FTE needs will be calcuated in the Personnel and Fringe Benefit costs.

Job Class Title Class

# of Full Time Equivalent Positions

Bi-Weekly Rate per FTE Annual Cost

Juvenile Probation - Report 15.20.012 3.b.2 Interdepartmental Services Balancing

*JUV made no changes in Department Phase and is submitting base budget.Highlighted accounts are IDS increases/decreases that are pending further discussion.

Requesting Performing Departmen Departmen Departmen Division Co Division Tit Section CodSection DesGFS Type Fund Code Fund Title Authority CAuthority T Project CodProject TitleActivity CodActivity Titl Account CoAccount TitCY Orig Am BY Orig Am Base Amt BY Amt - DeBY Amt - M BY Amt - Te BY Amt - Co BY Amt - Bo BY+1 Base ABY+1 Amt - BY+1 Amt - BY+1 Amt - BY+1 Amt - BY+1 Amt - JUV ADM JUV-ADM 228860 ADM Risk M 296644 ADM Intern 228860 ADM Risk MGFS 10060 GF Work O 10002 Interdepart 10003072 ADRM Risk 1 Risk Manag 486420 Exp Rec Fr J 46470 50097 50097 56931 56931 56931 56931 56931 50097 56931 56931 56931 56931 56931JUV ADM JUV-ADM 228875 ADM Real E 296644 ADM Intern 228875 ADM Real E Self Suppor 14300 SR Real Pro 17378 Real Estate 10001302 ADRE Real 1 Fire/Life Sa 486420 Exp Rec Fr J 73460 77410 77410 77410 77410 77410 77410 77410 77410 77410 77410 77410 77410 77410JUV ADM JUV-ADM 228880 ADM Repro 296644 ADM Intern 228880 ADM ReproSelf Suppor 28310 ISOIS REPRO 10000 Operating 10003088 ADRP Repro 1 Repromail 486420 Exp Rec Fr J 4575 4575 4575 4575 4575 4575 4575 4575 4575 4575 4575 4575 4575 4575JUV ADM JUV-ADM 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581065 Adm-Real E 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV ADM JUV-ADM 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581170 GF-Risk Ma 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV ADM JUV-ADM 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581710 Is-Purch-Ce -41382 -43135 -43135 -43135 -43135 -43135 -43135 -43135 -43135 -43135 -43135 -43135 -43135 -43135JUV ADM JUV-ADM 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581730 Is-Purch-Ve 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV ADM JUV-ADM 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581810 Is-GSA-Flet 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV ADM JUV-ADM 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581820 Is-Purch-Re -4575 -4575 -4575 -4575 -4575 -4575 -4575 -4575 -4575 -4575 -4575 -4575 -4575 -4575JUV ADM JUV-ADM 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 4 Probation S 581740 Is-Purch-Ce -9353 -9077 -9077 -9077 -9077 -9077 -9077 -9077 -9077 -9077 -9077 -9077 -9077 -9077JUV ADM JUV-ADM 232036 JUV Childre 232036 JUV Children'S Baseline GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 5 Log Cabin A 581710 Is-Purch-Ce -10032 -10457 -10457 -10457 -10457 -10457 -10457 -10457 -10457 -10457 -10457 -10457 -10457 -10457JUV ADM JUV-ADM 232036 JUV Childre 232036 JUV Children'S Baseline GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 5 Log Cabin A 581730 Is-Purch-Ve 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV ADM JUV-ADM 232036 JUV Childre 232036 JUV Children'S Baseline GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 5 Log Cabin A 581740 Is-Purch-Ce -270 -262 -262 -262 -262 -262 -262 -262 -262 -262 -262 -262 -262 -262JUV ADM JUV-ADM 232036 JUV Childre 232036 JUV Children'S Baseline GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 5 Log Cabin A 581810 Is-GSA-Flet 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV ADM JUV-ADM 232040 JUV Genera 232040 JUV General GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581065 Adm-Real E -73460 -77410 -77410 -77410 -77410 -77410 -77410 -77410 -77410 -77410 -77410 -77410 -77410 -77410JUV ADM JUV-ADM 232040 JUV Genera 232040 JUV General GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581170 GF-Risk Ma -46470 -50097 -50097 -50097 -50097 -50097 -50097 -50097 -50097 -50097 -50097 -50097 -50097 -50097JUV ADM JUV-ADM 232040 JUV Genera 232040 JUV General GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581710 Is-Purch-Ce 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV ADM JUV-ADM 232040 JUV Genera 232040 JUV General GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581730 Is-Purch-Ve 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV ADM JUV-ADM 232040 JUV Genera 232040 JUV General GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581820 Is-Purch-Re 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV ADM JUV-ADM 232178 ADM Fleet 296644 ADM Intern 232178 ADM Fleet Self Suppor 27500 ISCSF CENT 10000 Operating 10001625 ADFM Fleet 1 Fleet Mana 486420 Exp Rec Fr J 61037 62931 62931 62931 62931 62931 62931 62931 62931 62931 62931 62931 62931 62931JUV ADM JUV-ADM 232178 ADM Fleet 296644 ADM Intern 232178 ADM Fleet Self Suppor 27520 ISCSF VEHIC 10000 Operating 10003089 ADFM Vehi 1 Vehicle Lea 486420 Exp Rec Fr J 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV CHF JUV-CHF 229218 CHF Children;Youth & Families GFS 10000 GF Annual A 10000 Operating 10001640 CH CYF-Elig 1 Children's S 486420 Exp Rec Fr J 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV CHF JUV-CHF 229218 CHF Children;Youth & Families GFS 10060 GF Work O 20112 CH Justices 10001640 CH CYF-Elig 8000 Children's B 486420 Exp Rec Fr J 946177 946177 946177 946177 946177 946177 946177 946177 946177 946177 946177 946177 946177 946177JUV CHF JUV-CHF 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10026750 JUV Childre 1 Community 581300 GF-Children -946177 -946177 -946177 -946177 -946177 -946177 -946177 -946177 -946177 -946177 -946177 -946177 -946177 -946177JUV CHF JUV-CHF 232039 JUV Comm 232039 JUV Community Programs GFS 10000 GF Annual A 10000 Operating 10026750 JUV Childre 1 Community 581300 GF-Children 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV DPH JUV-DPH 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581580 GF-Chs-Tox 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV DPH JUV-DPH 232034 JUV Probat 232034 JUV Probation Services Self Suppor 13550 SR Public P 10001 Grants 10029614 JUV YOBG F 1 Fy 17-18 Gr 581540 GF-Mental 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV DPH JUV-DPH 232034 JUV Probat 232034 JUV Probation Services Self Suppor 13550 SR Public P 10001 Grants 10033056 JUV YOBG F 1 YOBG FY 20 581540 GF-Mental 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV DPH JUV-DPH 232034 JUV Probat 232034 JUV Probation Services Self Suppor 13550 SR Public P 10001 Grants 10033434 JUV YOBG F 1 YOBG FY20 581540 GF-Mental 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV DPH JUV-DPH 232036 JUV Childre 232036 JUV Children'S Baseline GFS 10000 GF Annual A 10001 Grants 10029614 JUV YOBG F 1 Fy 17-18 Gr 581540 GF-Mental 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV DPH JUV-DPH 232036 JUV Childre 232036 JUV Children'S Baseline Self Suppor 13720 SR Public P 10001 Grants 10033434 JUV YOBG F 1 YOBG FY20 581540 GF-Mental -250000 -250000 -250000 -250000 -250000 -250000 -250000 -250000 -250000 -250000 -250000 -250000 -250000 -250000JUV DPH JUV-DPH 232040 JUV Genera 232040 JUV General GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581580 GF-Chs-Tox -9000 -9000 -9000 -9000 -9000 -9000 -9000 -9000 -9000 -9000 -9000 -9000 -9000 -9000JUV DPH JUV-DPH 251962 HBH Menta 207703 HBH Behav 251962 HBH Menta GFS 10060 GF Work O 10002 Interdepart 10001801 HB SU WO- 1 WO-JV LogC 486420 Exp Rec Fr J 105000 105000 105000 105000 105000 105000 105000 105000 105000 105000 105000 105000 105000 105000JUV DPH JUV-DPH 251975 HPH EnvirH 240661 HPH Popula 251975 HPH EnvirHGFS 10060 GF Work O 10002 Interdepart 10001978 HD EH WO- 1 WO-Toxics 486420 Exp Rec Fr J 9000 9000 9000 7180 7180 7180 7180 7180 9000 7180 7180 7180 7180 7180JUV DPH JUV-DPH 251984 HBH Menta 207703 HBH Behav 251984 HBH Menta GFS 10060 GF Work O 10002 Interdepart 10001990 HB MH Adu 1 Adult WO-J 486420 Exp Rec Fr J 145000 145000 145000 0 0 0 0 0 145000 0 0 0 0 0JUV HRD JUV-HRD 232025 HRD Recrui 232025 HRD Recruit-Assess-Client Svc GFS 10000 GF Annual A 10000 Operating 10026742 HR Adminis 1 HR Adminis 486420 Exp Rec Fr J 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV HRD JUV-HRD 232025 HRD Recrui 232025 HRD Recruit-Assess-Client Svc GFS 10060 GF Work O 10002 Interdepart 10026742 HR Adminis 1 HR Adminis 486420 Exp Rec Fr J 0 0 0 231583 231583 231583 231583 231583 0 240846 240846 240846 240846 240846JUV HRD JUV-HRD 232027 HRD Worke 232027 HRD Workers Compensation Self Suppor 12460 SR Workers 10000 Operating 10026742 HR Adminis 1 HR Adminis 486420 Exp Rec Fr J 855907 879786 879786 879786 879786 879786 879786 879786 879786 879786 879786 879786 879786 879786JUV HRD JUV-HRD 232029 HRD Workf 232029 HRD Workforce Development GFS 10060 GF Work O 10002 Interdepart 10026743 HR Workfo 1 HR Workfo 486420 Exp Rec Fr J 38000 38000 38000 38000 38000 38000 38000 38000 38000 38000 38000 38000 38000 38000JUV HRD JUV-HRD 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581460 GF-HR-Wor 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV HRD JUV-HRD 232040 JUV Genera 232040 JUV General GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581440 GF-HR-Recr 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV HRD JUV-HRD 232040 JUV Genera 232040 JUV General GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581460 GF-HR-Wor -855907 -879786 -879786 -879786 -879786 -879786 -879786 -879786 -879786 -879786 -879786 -879786 -879786 -879786JUV HRD JUV-HRD 232040 JUV Genera 232040 JUV General GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 15 Day-to-Day 581450 GF-HR-Mgm -38000 -38000 -38000 -38000 -38000 -38000 -38000 -38000 -38000 -38000 -38000 -38000 -38000 -38000JUV HSA JUV-HSA 149656 HSA AM Bu 149655 HSA Admin 149656 HSA AM BuGFS 10000 GF Annual A 10000 Operating 10001700 HS AD Coun 2 General Fu 486420 Exp Rec Fr J 0 0 0 15000 15000 15000 15000 15000 0 15000 15000 15000 15000 15000JUV HSA JUV-HSA 149668 HSA HS Fam 149665 HSA Human 149668 HSA HS Fam GFS 10000 GF Annual A 10000 Operating 10001703 HS CH Coun 2 CHILD'S BA 486420 Exp Rec Fr J 155698 155698 155698 155698 155698 155698 155698 155698 155698 155698 155698 155698 155698 155698JUV HSA JUV-HSA 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 4 Probation S 581950 GF-Social S -155698 -155698 -155698 -155698 -155698 -155698 -155698 -155698 -155698 -155698 -155698 -155698 -155698 -155698JUV PUC JUV-PUC 229267 WWE0101 229309 WWE Wast 229271 WWE01 AdSelf Suppor 20160 WWE Op A 10000 Operating 10030000 UC Adminis 1 General Ad 486420 Exp Rec Fr J 30200 32405 32405 34300 34300 34300 34300 34300 32405 36800 36800 36800 36800 36800JUV PUC JUV-PUC 229281 WWE03 Ma 229309 WWE Wast 229281 WWE03 MaSelf Suppor 20160 WWE Op A 10000 Operating 10030002 UC Wastew 1 General Tre 486420 Exp Rec Fr J 265000 265000 265000 265000 265000 265000 265000 265000 265000 265000 265000 265000 265000 265000JUV PUC JUV-PUC 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581051 GF-PUC-Lig 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV PUC JUV-PUC 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581063 PUC Sewer 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV PUC JUV-PUC 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581064 Ef-PUC-Wa 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV PUC JUV-PUC 232036 JUV Childre 232036 JUV Children'S Baseline GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 5 Log Cabin A 581051 GF-PUC-Lig -32055 -33618 -33618 -33618 -33618 -33618 -33618 -33618 -33618 -33618 -33618 -33618 -33618 -33618JUV PUC JUV-PUC 232036 JUV Childre 232036 JUV Children'S Baseline GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 5 Log Cabin A 581077 Sr-CWP-Cle -265000 -265000 -265000 -265000 -265000 -265000 -265000 -265000 -265000 -265000 -265000 -265000 -265000 -265000JUV PUC JUV-PUC 232040 JUV Genera 232040 JUV General GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581051 GF-PUC-Lig -309534 -324622 -324622 -324622 -324622 -324622 -324622 -324622 -324622 -324622 -324622 -324622 -324622 -324622JUV PUC JUV-PUC 232040 JUV Genera 232040 JUV General GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581063 PUC Sewer -30200 -32405 -32405 -32405 -32405 -32405 -32405 -32405 -32405 -32405 -32405 -32405 -32405 -32405JUV PUC JUV-PUC 232040 JUV Genera 232040 JUV General GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581064 Ef-PUC-Wa -31000 -33263 -33263 -33263 -33263 -33263 -33263 -33263 -33263 -33263 -33263 -33263 -33263 -33263JUV PUC JUV-PUC 232396 WTR01 Adm 232429 WTR Water 232396 WTR01 AdmSelf Suppor 25940 WTR Op An 10000 Operating 10029994 UW Admin 10 General Re 486420 Exp Rec Fr J 31000 33263 33263 33263 33263 33263 33263 33263 33263 33263 33263 33263 33263 33263JUV PUC JUV-PUC 298650 HHP0907 L 231637 HHP Hetch 298651 HHP09 Het Self Suppor 24970 HHWP Op A 10000 Operating 10029985 UH City Pro 6 Streetlights 486420 Exp Rec Fr J 341589 358240 358240 358240 358240 358240 358240 358240 358240 358240 358240 358240 358240 358240JUV TIS JUV-TIS 207917 DT Adm Te 207915 DT Adminis 207917 DT Adm Te Self Suppor 28100 ISTIF NON P 10000 Operating 10024777 DT Dt Oper 1 DT Operati 486420 Exp Rec Fr J 119674 124306 124306 124306 124306 124306 124306 124306 124306 124306 124306 124306 124306 124306JUV TIS JUV-TIS 207921 DT Adm Pro 207915 DT Adminis 207921 DT Adm Pro Self Suppor 28070 ISTIF Annua 17608 Dt Work Or 10024810 DT INTERD 8 EAs - Adobe 486420 Exp Rec Fr J 901 901 901 901 901 901 901 901 901 901 901 901 901 901JUV TIS JUV-TIS 207921 DT Adm Pro 207915 DT Adminis 207921 DT Adm Pro Self Suppor 28070 ISTIF Annua 17608 Dt Work Or 10024810 DT INTERD 18 EAs - Micro 486420 Exp Rec Fr J 33171 33171 33171 33171 33171 33171 33171 33171 33171 33171 33171 33171 33171 33171JUV TIS JUV-TIS 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581210 DT Technol 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV TIS JUV-TIS 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581325 DT Enterpr 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV TIS JUV-TIS 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581360 DT Telecom 0 0 0 0 0 0 0 0 0 0 0 0 0 0JUV TIS JUV-TIS 232040 JUV Genera 232040 JUV General GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581210 DT Technol -497496 -512784 -512784 -512784 -512784 -512784 -512784 -512784 -512784 -512784 -512784 -512784 -512784 -512784JUV TIS JUV-TIS 232040 JUV Genera 232040 JUV General GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581325 DT Enterpr -34072 -34072 -34072 -34072 -34072 -34072 -34072 -34072 -34072 -34072 -34072 -34072 -34072 -34072JUV TIS JUV-TIS 232040 JUV Genera 232040 JUV General GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 581360 DT Telecom -119674 -124306 -124306 -124306 -124306 -124306 -124306 -124306 -124306 -124306 -124306 -124306 -124306 -124306JUV TIS JUV-TIS 232341 DT Adm Ad 207915 DT Adminis 232341 DT Adm Ad Self Suppor 28070 ISTIF Annua 17582 DT Dt Oper 10024777 DT Dt Oper 1 DT Operati 486420 Exp Rec Fr J 497496 512784 512784 512784 512784 512784 512784 512784 512784 512784 512784 512784 512784 512784UNA JUV UNA-JUV 232034 JUV Probat 232034 JUV Probation Services GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 7 Supr Ct Sha 487990 Exp Rec-Un 0 0 0 0 0 0 0 0 0 0 0 0 0 0UNA JUV UNA-JUV 232040 JUV Genera 232040 JUV General GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 1 Juvenile Ha 487990 Exp Rec-Un 0 0 0 0 0 0 0 0 0 0 0 0 0 0UNA JUV UNA-JUV 232040 JUV Genera 232040 JUV General GFS 10000 GF Annual A 10000 Operating 10001710 JUV Day-to 3 Juvenile Ge 487990 Exp Rec-Un 180000 180000 180000 180000 180000 180000 180000 180000 180000 180000 180000 180000 180000 180000

Department Organizational Chart HighLevel

Department Organizational Chart Detailed Level

SF Financials Chart of Accounts New Requ

New Request

Chart Fields ID Description

FundDepartmentProject Work Breakdown Structure (WBS)ActivityAuthorityAgency Use

Authority Roll UpAccountTransfers In and Out (TRIO)

Step Review & Approval Routing1 Requesting Department CFO2 CON - Accounting Operations, for Policy Review & Reporting3 CON - Budget & Analysis, for Budgetary Control & Planning4 CON - Systems, for Technical Load and Mapping

SF People & Pay Chart of Accounts New R

Combo Code (Fund+Department+Authority) New Request

ID DescriptionComboCode

Task Profile (for cost allocations)Task Profile

Step Review & Approval Routing1 Requesting Department CFO2 CON - Accounting Operations, for Policy Review & Reporting3 CON - Budget & Analysis, for Budgetary Control & Planning4 CON - Systems, for Technical Load and Mapping

uests, Change RequestsChange RequestCurrent Replace With

ID Description ID Description

DateY/NY/NY/NY/N

Requests, Change RequestsChange Request

Current Replace With

ID Description ID Description

DateY/NY/NY/NY/N

Chartfield request formsPlease double click icon below to open form: ChartField Request Forms - Multiple Codes - v

DA9E7FFB.xlsx

X22AO

10112019.xlsx

Subsetting request forms to the right

Date Dept. Dept. Contact Fund Fund Title

1/1/2018 MTA XXX XXX 22260 MTA TS Op Annual Account Ctrl

FundGrp FundGrp Title FundTyp Fund Title GFSType

PROPRI_FUNDS Proprietary Funds ENT_FUND Enterprise Funds Self Supporting

new Elist?

PositionNon

PositionCapital

Rev. Transfer

New Node? Dept Div

X X Yes MTA 139648

Which applications?

Division Title Section Section Title Fund

208657 22260

Grant Related (Y/N)

Dept ID Dept Title AAO Level

Budget Definition Done By Notes

10/20/2017 HM

Date Dept. Dept. Contact Dept Dept Title Position

1/1/2018 MTA XXX XXX 138678 MTACC Capital And ConstrCp X

new Elist?

NonPosition

CapitalRev.

TransferNew Node? Dept Div Division Title

X Yes MTA 103745

Which applications?

Section Section Title Fund Done By

180644 180644 22260 10/20/2017 HM

Date Dept Contact ProjAct

ProjectTitle

ActivityTitleGrant Related?

(Y/N)StartDate(Optional)

EndDate(Optional)

Done By Notes

Date Dept. Dept. Contact Authority Done

1/1/2018 MTA XXX 16923XXXX 10/20/2017

By Notes

HM

Date Dept Dept Contact Account Account Title

AAO Category

AAO TitleChart Category

Chart TitleMBB Category

MBB Title Done BY

Date Dept. Dept Contact TRIO TRIO Title

1/1/2018 GEN XXX 100938

Dept In/OutUserCode

XRefFund Xref

3 Digit Dept

Dept Dept Title

GEN 230018

Fund Fund Title ProjectActivity Project Title

10000 10000 100267340001

TRANSFER OUT+I1:Y4Q19I1:Y2I1

Activity Title Authority Authority Title Account

10000 592020

1:AP4

Account TitleAgency

Use3 Digit Dept

Dept Dept Title

592020 DSS 186644

Fund Fund Title ProjectActivity Project Title

11140 10000 100229080001

Transfer In

Activity Title Authority Authority Title Account

16923 492001

Account Title Agency Use Done By Notes

592020 10/20/2017 HM

Date Class Ret Ind Title Union

1/18/2018 8508 P Sheriff's Sergeant (SFERS) 499

Min Hourly Rate

Max Hourly Rate

SETID Job Cls Cate Done By Notes

48.9250 62.475 COMMN Uniform 2/12/2018 HM Existing job class but no rates in BPM

Budget System and Reporting Security Access FormPlease double click below to open and complete form

Section I: Request Type

☐ New User ☐ Modify Existing User ☐ Inactivate Existi

Section II: Employee Information Department

Name: Employee ID

Job Title: Job Code:

Email: Phone:

Section III: Supervisor Information Name: Employee ID

Job Title: Job Code:

Email: Phone:

Section IV: BPMS & BI EP Access Request A = Add access R = Remove a

Controller’s Budget Office authorization required A / R Access Description Budget System (BPMS) – will include EIS basic access

Budget Author Submits departmental budget entries Budget Manager Reviews departmental budget submissions (Mayo Budget Administrator Administers the City’s Budget system (Controller’

Budget Report Access BI Enterprise Planning (EP)

Do you currently have Report & Analytical (BI) link in your Employee Portal’s work link?

Departmental Download departmental budget reports Citywide Download Citywide Budget Reports (BAD and MB EP Snapshot Administration Administers BI EP Snapshots (BAD only)

Controller’s Budget Office Authorization* Name: Signature:

Controller’s Performance Measurement Group authorization required

A / R Access Description Performance Measurement System Metrics (BPMS)

Perf. Meas. Author Submits departmental metrics entries Perf. Meas. Administrator Administers the City’s Performance Measuremen

Controller’s Performance Measurement Group Authorization* Name: Signature:

X31AO

*BAD and CSA teams, after signing off request form, please submit the request form v portal at https://sfemployeeportalsupport.sfgov.org/sup

ing User

D:

D:

access

yor’s Budget Office only) ’s Budget & Analysis Division only)

YES NO

BO only)

Date:

nt system and users

Date:

via opening a ticket with SF User Support pport/home

Dept. # Code Department Name Mayor's Office Controller's Budget & Analysis

62 AAM Asian Art Museum Sally Ma Mark Chen

70 ADM General Services Agency - Administrative Services Lillian Patil Risa Sandler

13 ADP Adult Probation Anna Duning Nick Leo Matthew Bangcaya (415) 554-6617

27 AIR Airport Andrea Lynn Nick Leo Ashley Groffenberger (415) 554-6511

28 ART Arts Commission Ashley Groffenberger Mendy Ma Anna Duning (415) 554-6216

2 ASR Assessor/Recorder Morgan Owens David Ly Kelly Kirkpatrick (415) 554-6125

1 BOS Board of Supervisors Ashley Groffenberger Michael Mitton Andrea Lynn (415) 554-6656

3 CAT City Attorney Matthew Bangcaya Ysabel Catapang Sally Ma (415) 554-5965

64 CFC Children & Families Commission Anna Duning Mendy Ma Morgan Owens (415) 554-6639

23 CHF Children, Youth & Their Families Lillian Patil Mendy Ma Lillian Patil (415) 554-5169

9 CON Controller Morgan Owens Ysabel Catapang

29 CPC City Planning Morgan Owens David Ly

10 CRT Superior Court Andrea Lynn David Ly Michelle Allersma (415) 554-4792

30 CSC Civil Service Commission Ashley Groffenberger Michael Mitton Edward de Asis (415) 554-7663

17 CSS Child Support Services Andrea Lynn Nick Leo Ysabel Catapang (415) 554-5253

4 DAT District Attorney Andrea Lynn Ysabel Catapang Mark Chen (415) 554-5159

19 DBI Department of Building Inspection Morgan Owens David Ly Nick Leo (415) 554-7575

88 DPA Department of Police Accountability Ashley Groffenberger Edward de Asis Carol Lu (415) 554-7647

81 DPH Department of Public Health Ashley Groffenberger Risa Sandler David Ly (415) 554-7837

90 DPW General Services Agency - Public Works Anna Duning Edward de Asis Mendy Ma (415) 554-5247

45 HSA Human Services Agency Anna Duning Mendy Ma Michael Mitton (415) 554-6626

77 DEM Emergency Communications Matthew Bangcaya Nick Leo Risa Sandler (415) 554-5254

21 ECN Economic & Workforce Development Matthew Bangcaya Mendy Ma

22 ENV Environment Sally Ma Nick Leo

18 ETH Ethics Commission Lillian Patil Michael Mitton

61 FAM Fine Arts Museum Sally Ma Michael Mitton

31 FIR Fire Department Matthew Bangcaya Mark Chen

97 GEN General City Responsibility Michelle Allersma/ Risa Sandler

4 HRC Human Rights Commission Lillian Patil Ysabel Catapang

33 HRD Human Resources Ashley Groffenberger Michael Mitton

84 HOM Dept. of Homelessness and Supportive Housing Lillian Patil Edward de Asis

55 HSS Health Service System Ashley Groffenberger Mark Chen

12 JUV Juvenile Probation Ashley Groffenberger Edward de Asis

41 LIB Public Library Matthew Bangcaya Michael Mitton

63 LLB Law Library Sally Ma David Ly

35 MTA Municipal Transportation Agency (MTA) Ashley Groffenberger Edward de Asis

25 MYR Mayor Anna Duning Mendy Ma

37 BOA Board of Appeals Sally Ma Nick Leo

5 PDR Public Defender Andrea Lynn Nick Leo

38 POL Police Department Andrea Lynn Nick Leo

39 PRT Port Lillian Patil David Ly

40 PUC Public Utilities Commission Morgan Owens Edward de Asis

42 REC Recreation & Park Matthew Bangcaya Mark Chen

80 REG Elections Anna Duning Ysabel Catapang

44 RET Retirement System Ashley Groffenberger Michael Mitton

65 RNT Rent Arbitration Board Morgan Owens Mendy Ma

60 SCI Academy of Sciences Sally Ma Ysabel Catapang

6 SHF Sheriff’s Department Anna Duning Edward de Asis

75 TIS General Services Agency - Technology Anna Duning Nick Leo

8 TTX Treasurer / Tax Collector Morgan Owens Michael Mitton

99 UNA General Fund Unallocated Michelle Allersma/ Risa Sandler

7 USD County Office of Education David Ly

46 WAR War Memorial Sally Ma Ysabel Catapang

48 WOM Department on the Status of Women Andrea Lynn Ysabel Catapang

OCII Office of Community Investment and Infrastructure Anna Duning Risa Sandler

Mayor's Budget Office

Controller's Budget Office

department budget submission checklist · (reminder: a new ids balancing report (15.20.012 3.b.2)...

Documents