delegation of financial powers rules 1990

DELEGATION

OF

FINANCIAL POWERS RULESFINANCIAL POWERS RULES

1990

(EFFECTIVE FROM 27TH MARCH, 1990.)

MUHAMMAD AKHTARDISTRICT ACCOUNTS OFFICER / TREASURY OFFICER

GOVERNMENT OF THE PUNJABFINANCE DEPARTMENT

PREFACE Delegation of Financial Powers Rules were last revised in 1983. A large

number of amendments were necessitated due to increase in prices, introduction of new

purchase procedure etc. New rules have, therefore, been promulgated in supersession

of the existing rules.

2. In a large number of cases, technical sanction is not issued before

undertaking the execution of construction works, despite issuance of numerous

instructions by the Government and directions by the Public Accounts Committee.

Acceptance of tenders has now been linked with technical sanction and the permissible

excess of 15 % over the administratively approved cost of the work has been split up as

under:-

i. Technical sanction shall be subject to the condition

that the excess over the amount for which the work

has been administratively approved does not

exceed 10% and

ii. Acceptance of tenders shall be subject to the

condition that the rates quoted or amounts

tendered are such that the total cost of the project

will not exceed the amount for which technical

sanction has been accorded, by more than 4.5%.

This has done to make sure that technical sanction

is issued before construction is started.

3. Instructions regarding procedure for the purchase and replacement of

motor vehicles contained in Para 4 of the FD’s letters No. (A)-II-4/67 dated 15-07-70 and

24-04-71 were bases on the expected life of the vehicles in terms of years and mileage

to be completed by 30 different makes and types of government vehicles. As the makes

of the motor vehicles remain changing, the following uniform criteria in terms of distance

covered has been prescribed for all vehicles:-

“ Minimum distance of two lac kilometers for all motor cars,

jeeps and motorcycle/ scooter with engine power upto

1600 cc and of 2.5 lac kilometers for all other motor

vehicles.”

3

4. In revising and updating these rules, I was given useful and willing

guidance by Mr. Hashmat Ali, Deputy Secretary and Khan Rahim Bukhsh, Accounts

Officer.

5. Errors, omissions and suggestions, if any, may please be brought to the

notice of the Finance Department.

Dated 27th March, 1990. SYED ZULIFQAR ALI SHAH

Secretary to Government of

the Punjab,

Finance Department.

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INDEX

Sr.No Heading Page 1 The Punjab Delegation of Financial Powers Rules, 1990 1-22 First Schedule Part-I Officers in Category-I3 First Schedule Part-II Officers in Category-II4 First Schedule Part-III Officers in Category-III5 First Schedule Part-IV Officers in Category-IV6 Second Schedule Part-I Powers common to all departments7 Second Schedule Part-II Special powers to certain departments

& Officers1. Agriculture Department2. Livestock and Dairy Development Department

(A) Forest Wing(B) Fisheries Wing(C) Parks and Wildlife Wing

3. Anti-Corruption Department4. Communication and Works Department5. Education Department6. Finance Department7. Food Department8. Health Department9. Housing and Physical Planning Department10. Irrigation and Power Department11. Police Department12. Printing and Stationery Department13. Prisons Department14. Public Health Engineering Department15. Reclamation and Probation Department16. Land Revenue Department:-

i) Generalii) Disposal of landiii) Exchangesiv) Leasev) Concessions and remissions

17. Public Service Commission18. Secretariat

8. Important Circulars

5

GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENT

NOTIFICATION

The 27th March, 1990

NO. FD (FR) II-2/89. In exercise of the powers conferred on him by Article 119

of the Constitution of the Islamic Republic of Pakistan and in supersession of all previous

rules, orders, instruments, etc. relating to the delegation of powers under the Financial

Rules and Powers of Re-appropriation Rules in force in the province of the Punjab or

any part thereof (Deleted vide Finance Department’s Notification No. FD (FR) II-2/89

dated 16-04-1990), the Governor of the Punjab (Deleted vide Finance Department’s

Notification No. FD (FR) II-2/89 dated 16-04-1990) is pleased to make the following

rules, namely:-

1. SHORT TITLE AND COMMENCEMENT

(1) These rules may be called the Punjab Delegation of Financial Powers

Rules, 1990.

(2) They shall come into force at once.

2. DEFINITIONS

(1) In these rules, unless the context otherwise requires, the following

expressions shall have the meanings hereby respectively assigned to

them:

(a) “Chief Secretary” means the Chief Secretary to the Government of

the Punjab;

(b) “Deputy Commissioner” includes a Political Agent;

(c) “Officers in Category-I”, “Officers in Category-II”, “Officers in

Category-III” and “Officers in Category-IV” mean respectively the

officers specified in Part-I, Part-II, Part-III and Part-IV of the First

Schedule to these Rules.

(2) Other expressions used in these rules shall have the same meanings as

assigned to them in the Punjab Financial Rules, Volume-I.

3. DELEGATION OF POWERS

The powers specified in column 2 of the Second Schedule to these rules shall ,

to the extent mentioned in column 4 thereof, be exercised by the authorities specified

against such powers in column 3 of the said schedule provided that

6

(1) The Chief Justice , Lahore High Court, Chairman , Punjab

Public Service Commission, Secretary, Provincial

Assembly of the Punjab, Principal, King Edward Medical

College, Lahore and the Chairman, Punjab Local Councils

Election Authority shall respectively exercise the powers of

an Administrative Department; and

(2) The Additional Secretary (Supply), Services, General

Administration and Information Department, shall exercise

the powers of a Category-II Officer in respect of the items

mentioned against serial numbers 3(a), 3(b) (i), 3(b) (iii),

3(b) (xii), 3(b) (xxvii) and 7-B in the Second Schedule

under Part-I, “Powers common to all Departments”.

4. Notwithstanding anything contained in Rule 3, the highest authority in a

department shall have the same powers as have been delegated to an authority

subordinate to it under Rule 3. The powers conferred by this rule on a higher authority

shall not be in derogation of, but in addition to, the powers of the subordinate authority.

5. The powers delegated under Rule 3 shall be exercised subject to any

general or specific conditions laid down in the Second Schedule to these rules or in any

other rules of the government.

BY ORDER OF THE GOVERNOR OF THE PUNJAB

SECRETARY FINANCE

7

FIRST SCHEDULE

[See Rule 2(c)]

PART – 1 ----- OFFICERS IN CATEGORY - 1

A. Secretaries to Government (Chief Secretary shall be the Secretary to Government so far as establishment is concerned if no other Secretary to Government in the Services and General Administration Department has been so declared as Secretary).

B. Divisional Commissioners.Additional Commissioners for the purpose of exercising powers shown

against items 3(b)(vii) to (xviii) in Part-I of second Schedule.C. Chief Justice, Lahore High Court, Lahore (Deleted vide Finance Department’s

Notification No. FD (FR)II-5/82.Vol.II, dated 23.07.1992). Registrar, Lahore High Court, Lahore. (Added vide Finance Department’s Notification No. FD (FR) II-5/82 Vol-II dated 01-07-2000).

D. Chairman, Punjab Labour Appellate Tribunal.

E. Presiding Officer, Punjab Labour Court.

F. All Heads of Attached Departments.

G. Other Officers:

1. Additional Inspector General of Police.

2. Director of Agriculture (Extension/Field/On-Farm Water Management).

3. Director of Agriculture Research.

4. Director of Livestock Farms.

5. Director of Veterinary Research Institute.

6. Director Soil Conservation.

7. Director, Rapid soil Fertility.

8. Director, Economics and Marketing Agriculture Department.

9. Director, Livestock and Dairy Development (Extension), Punjab.

10. Deputy Director, Health Services.

11. Director of Information and other field officers of the Information Department carrying the status of Director.

12. Electric Inspector.

13. Director, Institute of Blood Transfusion, if he is of the status of Director, Health Services.

14. Deputy Director, Food

15. Dean, Institute of Hygiene and Preventive Medicine, Lahore.

16. Regional Directors of Technical Education.

17. Divisional Directors of Education.

18. Medical Superintendents, Mayo Hospital, Lahore, Nishtar Hospital, Multan and B.V. Hospital Bahawalpur.

18-A. Medical Superintendent, Jinnah Hospital, Lahore (Added vide Finance Department’s Notification No. FD(FR)II-5/82.Vol-II, dated 20.12.1993).

8

19. Principal, De’ Montmorency College of Dentistry, Lahore.

20. Principals/Administrators, Medical Colleges.

21. Dean, Post Graduate Medical Institute, Lahore.

22. Chairman, Punjab Service Tribunal.

23. Medical Superintendents, District Headquarters Hospital, Rawalpindi District Head Quarters Hospital, Faisalabad, Lahore General Hospital, Lahore Lady Willingdon Hospital, Lahore, Lady Atchison Hospital, Lahore Punjab, Dental Hospital, Services Hospital, Lahore, Holy Family Hospital, Rawalpindi, Sir Ganga Ram Hospital, Lahore and Allied Hospital, Punjab Medical College, Faisalabad.

24. Director, Institute of Experimental cine, Lahore.

25. Project Director, Asian Development Bank Schemes.

26. Director, Agriculture (Information), Punjab.

27. Director, Livestock Production Research Institute, Bahadarnagar (Okara).

28. Director, Para Veterinary Training of Villages, Rawalpindi.

29. Director Poultry Research Institute, Rawalpindi.

30. Director, Extension, Production and Artificial Insemination, Lahore.

31. Director Planning and Evaluation Cell, Livestock and Dairy Development Department, Lahore.

32. Principal, Barani Agriculture College, Rawalpindi.

33. Director Pediatrics Hospital, Lahore.

34. Project director, Cardiac Centre, Lahore.

35. Secretary to Chief Minister.

36. Director General, O&M, Services General, Administration & Information Department.

37. Director, staff Training Institute, Lahore. Director Punjab Institute of Human Resource Development (Substituted vide Finance Department’s Notification No. FD(FR)II-5/82 dated 17-02-1999)

38. Additional Director Public Instruction (Primary Education), Lahore.

39. Surgeon General, Punjab.

40. Director, Education Extension Centre, Lahore.

41.

42. Chief Pilot, VIP Flight (Added vide Finance Department’s Notification No. FD (FR) II-7/80, dated 29.03.1990).

43. Military Secretary to Governor Punjab (Added vide Finance Department’s Notification No. FD (FR) II-11/88, dated 24.04.1990).

44. Deputy Inspector General of Police (Added vide Finance Department’s Notification No. FD (FR) II-5/82. Vol-II, dated 15.04.1993).

45. Director General, Project Management Unit, Housing, Physical & Environmental Planning Department (Added vide Finance Department’s Notification No. FD (FR) II-5/82, dated 21.07.1991).

46. Project Director, Punjab Civil Services Academy (Added vide Finance Department’s Notification No. FD (FR) II-5/82, dated 27.10.1991).

9

47. Director Archives, S&GAD / Secretary Official Language. (Added vide Finance Department’s Notification No. FD (FR) II-2/89(P) dated 26-02-2000.)

48. Director Research Institute for Physiology of Animal Reproduction at Bhunikey (Pattoki) (Added vide Finance Department’s Notification No. FD (FR) II-14/77.Vol-II, dated 21.08.1990).

49. Tehsil/Town Municipal Officer (Added vide Finance Department’s Letter No. B.I-34(1400)2001-02, dated 07.02.2002).

50. S.R.O. Animal Nutrition Centre, Rakh Dera Chal, District Lahore.

51. Executive District Officer, Health of all districts (Added vide Finance Department’s Notification No. FD (FR) II-5/82, dated 01.11.2001).All other Executive District Officers of the City District Government, Lahore only (Finance Department’s Notification No. FD (FR) VI-9/2000 dated 24-04-2003.)

52. Director Genera, Population Welfare Department (BS-20) (Added vide Finance Department’s Notification No. FD (FR) II-5/82, dated 23.11.2002).

53. District Coordination Officer (Added vide Finance Department’s Notification No. FD (FR) II-5/82 dated 30-07-2001. The District Coordination Officer, Lahore, was given financial powers of Administrative Secretary vide Finance Department’s Notification No. FD (FR) VI-9/2000 dated 24-04-2003.)

54. District & Sessions Judges (Added vide Finance Department’s Notification No. FD (FR) II-2/89, dated 29.12.2001).

55. Medical Superintendent, Government Hospital for Psychiatric Diseases, Lahore. (Added vide Finance Department’s Notification No. FD (FR) II-2/89, dated 11.03.2002).

56. District Education Coordinator (Added vide Finance Department’s Notification No. FD (FR) II-5/82, dated 31.03.2001).

PART – II ------OFFICERS IN CATEGORY - II1. Officers in charge of independent officers in Basic Pay Scale -19 and

above not included in Part – I.

2. Deputy Commissioners.

3. Director of Land Records/Inspector-General of Registration.

4. Settlement Officers.

5. Divisional Directors of Excise and Taxation.

6. Principals of Degree Colleges and Technical Institutes.

7. District Education Officers.

8. Director, Institute of Blood Transfusion, if he is not of the status of Director, Health Services.

9. Divisional Directors, Local fund Audit.

10. Principals of Training colleges.

11. Principal, college of Physical Education.

12. Principal, Queen Mary College, Lahore.

13. Principal, comprehensive High school.

10

14. Headmaster, Government Boys High School.

15. Headmistress, Governments Girls High School.

16. Principals of Special Institutions.

17. Principal, Government College of Commerce.

18. Principal, Government Polytechnic Institute for Women.

19. Principal, Government Commercial Training Institute.

20. Principal, Government Vocational Institute for Girls.

21. Principal, Government Technical Teachers Training College.

22. Principal, government Vocational Teachers Training Institute for Women.

23. Superintendent of Police.

24. Project Director, Pest Warning and Quality Control of Pesticides, Agriculture Department.

25. Director Finance Project Management Unit, Housing Physical & Environmental Planning Department (Added vide Finance Department’s Notification No. FD (FR) II-5/82.Vol-II, dated 21.07.1991).

26. Director (A & F) / Divisional Director / Chief Medical Officer, Incharge of RHS-A, Master Training Centre. (Added vide Finance Department’s Notification No. FD(FR)II-5/82, dated 23.11.2003)

27. Additional Secretaries in the Punjab Civil Secretariat who control the budget (Added vide Finance Department’s Notification No. FD (FR)-II-2/89 dated 01-08-1996.)

28. Executive District Officer (Added vide Finance Department’s Notification No. FD (FR)II-5/82 dated 30-07-2001]

PART – III ------ OFFICERS IN CATEGORY - III1. Officers in-charge of independent officers in Basic Pay Scales-18.

2. Divisional Forest Officers.

3. Project Director, Lehtrar Valley Scheme, Murree Hills, Rawalpindi Scheme.

4. Manager, Government Jallo Rosin Factory, Lahore.

5. Deputy Secretaries in the Punjab Civil Secretariat who control the budget (Added vide Finance Department’s Notification No. FD(FR)-II-2/89 dated 01-08-1996.)

6. DPWO (BS-18/19), Deputy Director (General), Office of Director General (BS-18), Medical Officer Incharge RHS-A Centre (BS-17/18). (Added vide Finance Department’s Notification No. FD(FR)II-5/82, dated 23.11.2003)

7. District Officers of the District Governments (Added vide Finance Department’s Notification No. FD (FR) II-5/82, dated 11.08.2001).

PART – IV ------ OFFICERS IN CATEGORY - IV1. Drawing and Disbursing Officers other than those specified in Parts I, II

and III.

2. Deputy District Officers in the District Governments (Added vide Finance Department’s Notification No. FD (FR) II-5/82, dated 11.08.2001).

11

SECOND SCHEDULE

[See Rule (3)]

Sr. # Name of powers To whom delegated Extent1 2 3 4

PART – I POWERS COMMON TO ALL DEPARTMENTS

1. Omitted.2. Abolition of posts. (i) Administrative Department. Full powers.

(ii) Officers in category-I. Full powers in respect of all posts other than class-I posts.

(iii) Officers in category-II. Full powers in respect of a non-gazetted post.Note: All orders regarding abolition of

posts passed by the Administrative department or officers in categories-I & II should be communicated to Audit and copies endorsed to the Finance Department.

3. Sanctioning expenditure debitable to the object classification – “Purchase of durable goods, repair and maintenance of durable goods and commodities and services.”(a) to sanction expenditure on

items specifically shown in the budget Estimates in detail

(i) Administrative Department. Full powers.

(ii) Officers in category-I. Full powers.(iii) Officers in category-II. Each item not exceeding Rs. 1,50,000/-(iv) Officers in category-III. Each item not exceeding Rs. 60,000/-(v) Officers in category-IV. Each item not exceeding Rs. 30,000/-

12


Note: These powers are subject to any general or specific conditions mentioned elsewhere in this Schedule or in any other rules of the government.

(b) To sanction expenditure in cases where lump sum budget provision exists but individual items are not specified in detail.

(i) Local purchase of stationery (i) Local purchase of stationery(Deleted from column No. 3 vide Finance Department’s Notification No. FD(FR)II-2/89 dated 03-04-1991)

. (i) Administrative Department. Rs. 40, 000/- at a time.(ii) Officers in category-I. Rs. 20, 000/- at a time.(iii) Officers in category-II. Rs. 5, 000/- at a time.(iv) Officers in category-III. Rs. 2, 000/- at a time.(v) Officers in category-IV. Rs. 1, 000/- at a time.

Provided that no Non-Availability Certificate from the Controller of Printing and Stationery or Manger of the Regional Press will be needed for an item not exceeding Rs. 2,000/- at a time.

(i)(a) Local purchase of other stores (not involving expenditure in foreign exchange);

Local purchase of other stores (not involving expenditure in foreign exchange); (Deleted from column No. 3 and inserted in column No. 2 vide Finance Department’s Notification No. FD(FR)II-2/89 dated 03-04-1991) (i) Administrative Department. Rs. 1,50, 000/-

(ii) Officers in category-I. Rs. 1,50, 000/-

13


(iii) Officers in category-II. Rs. 1,50, 000/-

(iv) Officers in category-III. Rs. 60, 000/-

(v) Officers in category-IV. Rs. 30, 000/-

For one article or a class of similar articles or stores at one time, without splitting the indent, during the period of one year

(ii) Addition to or repair of equipment, instruments (excluding agricultural and other machinery and furniture.

(i) Administrative Department. Full Powers.

(ii) Officers in category-I. Rs. 20, 000/-

(iii) Officers in category-II. Rs. 4, 000/-



(iii) Hire charges of furniture. (i) Administrative Department. Rs. 12, 000/- per annum in each case.

(ii) Officers in category-I. Rs. 6, 000/- per annum in each case.

(iii) Officers in category-II. Rs. 2,400/- per annum in each case

(iv) Officers in category-III. Rs. 1,200/- per annum in each case

(v) Officers in category-IV. Rs. 600/- per annum in each case.

Note: - Hiring of furniture should be avoided. The delegations are meant to cover the period till the furniture is

14


purchased.(iv) Expenditure on carriage of

records.(i) Administrative Department. Full Powers.

(ii) Officers in category-I. Full Powers.

(iii) Officers in category-II. Full Powers.

(iv) Officers in category-III. Full Powers.

(v) Officers in category-IV. Full Powers.

(v) Expenditure on rent of non-residential buildings and land.



(iii) Officers in category-II. Rs. 24,000/- per annum in each case.

(iv) Officers in category-III. Rs. 18,000/- per annum in each case.

(v) Officers in category-IV. Rs. 12,000/- per annum in each case.

FOR BUILDINGS- Subject to the conditions that (i) the accommodation is according to the scale prescribed by the Government, (ii) either the rent does not exceed the rent assessed by the Excise & Taxation Department for the purpose of urban immovable property tax or the rent to be paid is made the basis of property tax, and (iii) non-availability certificate is obtained from the Buildings Department.FOR LAND- Subject to the condition that rent reasonability certificate should be given by an officer of the Revenue Department exercising powers of the Collector under Land Revenue Act 1967.(vi) Appointment of class IV

Establishment Chargeable to contingencies.

(i) Administrative Department..

Full Powers..

(ii) Officers in category-I. Full Powers



(v) Officers in category-IV Full Powers.

15


(vii) Freight for movement of government property.


(ii) Officers in category-I.

(iii) Officers in category-II.

Full Powers.

Full Powers

(iii) Officers in category-III. Full Powers.


(viii) Electricity, sui gas, water charges and taxes.



(iii) Officers in category-II. Full Powers

(iv) Officers in category-III. Full Powers

(v) Officers in category-IV. Full Powers

(ix) Postal and telegraphic charges and telephonic charges other those for residential telephone.




16




Note (1) Office telephones will be sanctioned by officers in Category – I and residential telephones will be sanctioned by the government.

(2) In emergencies, like floods and epidemics, all Category – I Officers will have the powers to sanction installation of residential telephones for Government Officers upto three months.

(x) Services Postage (i) Administrative Department.

Full Powers.





(xi) Hot and Cold Weather Charges

(i) Administrative Department.

Full Powers.

17



(iii) Officers in category-II. Full Powers

(iv) Officers in category-III. Full Powers

(v) Officers in category-IV. Full Powers

(xii)(a) Purchase of Liveries, typewriters, duplicators and bicycles.

(i) Administrative Department. Full Powers in accordance with the

scale prescribed by the Government..

(ii) Officers in category-I. Full Powers in accordance with the


(iii) Officers in category-II. Full Powers in accordance with the


(iv) Officers in category-III. Full Powers in accordance with the


(v) Officers in category-IV. Full Powers in accordance with the

scale prescribed by the Government.

(b) Oiling, Servicing and Repair of typewriters in use in Government offices /


Full Powers

18


Institutions.

(ii) Officers in category-I. Rs. 10000/

(iii) Officers in category-II. Rs. 4,000/-

(iv) Officers in category-III. Rs. 2,000/-

(v) Officers in category-IV. Rs. 400/-

Note: - At places other than Lahore instructions contained in rule 12.12 of the Printing & Stationery Manual (Ist Edition), 1960 shall not apply and the work shall be got done without “Rate contract” and on the basis of competitive tenders.

(Xiii) Charges for Printing at Private Presses other than government Presses


Rs. 40, 000/-

(ii) Officers in category-I. Rs. 20, 000/-

(iii) Officers in category-II. Rs. 10, 000/-



Provided that the Government Press

19


certifies that it cannot undertake the work. However, Officers in Category – I and II will be empowered to have printing done at Private Presses upto Rs. 5,000/- and Rs. 1,000/- in each case respectively without obtaining the said certificate from the Government Press.

(xiv) Copying and translation Charges.


Full Powers.





(xv) Charges for remittance of pay or allowances of establishment or stipends to the trainees at government Training Centers by Money Orders.

(i) Administrative Department. Full Powers, Where such remittances

are authorised by rules.

(ii) Officers in category-I. Full Powers, Where such remittances


20


(iii) Officers in category-II. Full Powers, Where such remittances


(iv) Officers in category-III. Full Powers, Where such remittances are authorised by rules.

(v) Officers in category-IV. Full Powers, Where such remittances are authorised by rules.

(xvi) Purchase of Periodicals and Newspapers.


Full Powers.



(iv) Officers in category-III. One Daily Newspaper

(v) Officers in category-IV. One Daily Newspaper

(xvii) Purchase of books and maps..




21


(iv) Officers in category-III in the Education Department, Medical Colleges Training and Research Institutes, only.

Rs. 400 per month.

(v) Officers in category-IV in the Education Department.

Rs. 200 per month.

(xviii) Expenditure in emergent cases on account of binding work executed locally.


Rs. 2,000 in each case.

(ii) Officers in category-I. Rs. 2,000 in each case

(iii) Officers in category-II. Rs. 1,000 in each case

(iv) Officers in category-III. Rs. 500 in each case

(v) Officers in category-IV. Rs. 250 in each case

(xix) Rewards and bonus (i) Administrative Department. Rs. 5,000(In cases where grant of

rewards or bonus is permissible under

the rules.

(ii) Officers in Category-I. Rs. 2,000(In cases where grant of

22



the rules.

(iii) Officers in Category-II. Rs. 1,000(In cases where grant of


the rules.

(xx) Law Charges. (i) Administrative Department.

Full Powers.

(ii) Officers in category-I. Rs. 5,000

(iii) Officers in category-II. Rs. 2,000

(iv) Officers in category-III. Rs. 1,000

(v) Officers in category-IV. Rs. 1,000

Where Law charges have to be paid in relaxation of rules, Orders of the Government will be necessary.

(xxi) Fees to Law Officers.. (i) Administrative Department. Full Powers in accordance with the

prescribed scales for payment of fee.

23


(ii) Officers in category-I. Full Powers in accordance with the


(iii) Officers in category-II. Full Powers in accordance with the


(xxii) Fees to Persons in connection with departmental examinations in accordance with the rules



(iii) Officers in category-II. Rs. 1,000 in each case.

(iv) Officers in category-III. Rs. 200 in each case.

(xxiii) Fees in other cases (i) Administrative Department. Rs. 1,000 in each case.

(ii) Officers in category-I. Rs. 1,000 in each case.

(iii) Officers in category-II. Rs. 200 in each case.

(xxiv) Compensation payable to any individual under law rules or judgement of courts.



24


(iii) Officers in category-II. Upto Rs. 5,000

(iv) Officers in category-III. Upto Rs. 500

(xxv) Payment of Scholarships.. (i) Administrative Department. Full Powers within the number of

Scholarships sanctioned by the

Administrative Department.

(ii) Officers in category-I. Full Powers within the number of


Administrative Department..

(iii) Officers in category-II. Full Powers within the number of


Administrative Department.

(iv) Officers in category-III. Full Powers within the number of Scholarships sanctioned by the Administrative Department.

(v) Officers in category-IV. Full Powers within the number of Scholarships sanctioned by the Administrative Department.

(xxvi) Grants –in-Aid Administrative Department. Full Powers in accordance with the

25


rules..

(a) Non-recurring items.. (i) Administrative Department. Rs. 40,000 in each case.

(ii) Officers in category-I. Rs. 20,000 in each case.

(iii) Officers in category-II. Rs. 10,000 in each case.

(iv) Officers in category-III in the Education Department, Medical Colleges Training and Research Institutes, only.


(v) Officers in category-IV in the Education Department.


(b) Recurring Items. (i) Administrative Department. Rs. 8,000 in each case.Rs. 10,000/- in each case (limit revised vide Finance Department’s Notification No. FD (FR) II-2/89/ (P), dated 01.06.1995).

(ii) Officers in category-I. Rs. 4,000 in each case.Rs. 8,000/- in each case (limit revised vide Finance Department’s Notification No. FD (FR) II-2/89/ (P), dated 01.06.1995).

(iii) Officers in category-II. Rs. 2,000 in each case.Rs. 4,000/- in each case (limit revised vide Finance Department’s Notification No. FD (FR) II-2/89/ (P), dated

26


01.06.1995).(iv) Officers in category-III Rs. 1,000 in each case.

Rs. 2,000/- in each case (limit revised vide Finance Department’s Notification No. FD (FR) II-2/89/ (P), dated 01.06.1995).

(v) Officers in category-IV Rs. 200 in each case.Rs. 500/- in each case (limit revised vide Finance Department’s Notification No. FD (FR) II-2/89/ (P), dated 01.06.1995).Note — No items of expenditure ma be

sanctioned from contingencies on unusual or novel items except with the prior approval of Government.

4. Powers of Administrative approval to Works/Development Scheme.

(i) Administrative Department in Development Sub-Committees..

Upto Rs. 60 LacsUpto Rs. 200 lac (Limit enhance vide Finance Department’s Notification No. FD(FR) II-2/89 dated 03-12-1998)

(ii) Officers in category-I. Upto Rs. 15 Lacs(iii) Divisional Committee Rs. 25 lacs

Upto Rs. 35 lac (Limit enhanced vide Finance Department’s notification No. FD(FR)II-I/78-V-II dated 12-03-1991)Upto Rs. 100 lac (Limit enhance vide Finance Department’s Notification No. FD(FR) II-2/89 dated 03-12-1998)

(iii)(a) District Development Committee

Upto Rs. 50 lac (Added vide Finance Department’s Notification No. FD(FR) II-2/89 dated 03-12-1998)

(iv) Zila Council Rs. 15 lacs(v) Sub-Divisional Committee

Murree. Rs. 10 lacs (These powers shall be exercised in project undertaken on

27


Chief Minister’s directives issued from time to time in .the public interest).

Note 1- The delegated to the administrative Departments in sub-Committee shall be subject to the conditions that:-

(i) These powers shall be exercised by the Administrative Secretaries in sub-Committee consisting of the Members as indicated below:- Secretary to Government in the concerned Department/Director Fisheries and Ex-Officio, (Joint Secretary fisheries) in the case of schemes relating to fisheries Sub-Sector.

----- Chairman

A representative of Finance Department (Not below the rank of Deputy Secretary)

----- Member

A representative of Planning and Development Department (Not below the rank of Deputy Secretary)

----- Member

When there is unanimity, no reference to the Provincial Development Working Party shall be necessary but in case of difference of opinion, the scheme shall be referred to the Provincial Development working Party.Note 1- The powers delegated to the administrative Departments in Sub-Committee shall be subject to the conditions :-

i) Theses powers shall be exercised by the Administrative Department in Development Sub-Committee consisting of the members indicated below:-

Secretary to Government in the concerned Department ChairmanA representative of the P& D Department , not below the rank of Additional Secretary/ Chief of Section/ Assistant Chief of the Department concerned MemberA representative of the Finance Department not below the rank of Deputy Secretary MemberWhere there is unanimity, no reference to the Provincial Development Working Party shall be necessary but in case of difference of opinion, the scheme shall be referred to the Provincial Development Working Party. (Finance Department’s Notification No. FD(FR) II-2/89 dated 03-12-1998)(ii) No expenditure shall be incurred on a scheme unless there is a provision in the Development Budget of the

28


year.(iii) The scheme so sanctioned shall be sent to the Planning and Development Department and Finance

Department, simultaneously for their record.(iv) Where the schemes involve creation of new posts, the staff portion of such schemes shall be separately got

cleared from the Finance DepartmentNote 1-A The Administrative Department in Development Sub-Committee shall function as recommendatory

body for PDWP for schemes costing more than Rs. 200 lac. All schemes above Rs. 200 lac shall be considered by the Administrative Department in Development Sub-Committee and forwarded to the P & D Department alongwith its recommendations for consideration / approval by PDWP. (Added vide Finance Department’s Notification No. FD(FR) II-2/89 dated 03-12-1998)

Note 2- The powers delegated to Officers in Category -I shall be subject to the following conditions:-(i) No expenditure shall be incurred on a scheme unless necessary provision or such expenditure exists in

Development or the Non-Development Budget of that year, as the case may be.(ii) In case of Development Schemes copies thereof shall be sent to the Planning and Development Department

and the Finance Department for their record.(iii) Where the schemes involve creation of new posts the staff portion of such schemes shall be got cleared from

the Finance Department even if they are otherwise within the competence of officers in Category –I. Note 3A- The Divisional Committee shall comprise the following:-(1) Divisional Commissioner ----- Chairman(2) Deputy Commissioner

concerned----- Member

(3) Director (Development) ----- Member/Secretary(4) Director General, Agency for

Barani Area Development----- Member

(5) Managing Director, Cholistan Development Authority

----- Member

(6) Director (Local Government) ----- Member(7) Divisional Officer of the

sponsoring Department----- Member

(8) Superintending Engineer of Buildings Department

----- Member

(9) Superintending Engineer of Highways Department

----- Member

(10) Superintending Engineer of ----- Member

29


Public health Engineering Department

(11) Superintending Engineer of Irrigation Department

----- Member

(12) Deputy director of Health Department

----- Member

(13) Director, Education Department

Member

(14) Representative of the Finance Department(of Deputy Secretary level)

Optional Member

(15) Representative of the P&D (Chief of Section level)

----- Optional Member

(16) Chairmen of the Zila Councils in the Division

----- Members

Note 3-A The composition of the Divisional / District Development Committee shall be notified by the P& D Department in consultation with the Finance Department from time to time. (Earlier Note 3-A substituted vide Finance Department’s Notification No. FD(FR) II-2/89 dated 03-12-1998)(B) The Power of approval of schemes by the Divisional Committee Divisional / District Development Committee (Substituted vide Finance Department’s Notification No. FD(FR) II-2/89 dated 03-12-1998)shall be subject to the following conditions;-(a) No re-appropriation will be made from one scheme to another without prior approval of the Finance

Department and the Planning and Development Department.(b) Posts created under th approved schemes shall not include any Post I Grade 17 or above. Wherever any Grad

17 post or above is involved prior approval of the finance Department would be necessary.(c) Prior notice of the meeting of the committee shall be sent simultaneously to the Administrative Department,

Planning and Development Department and the Finance Department, not less than 10 days in advance of the scheduled meeting, in which the scheme is to be discussed. Attendance of Finance And P&D Departments would, however, be optional.

(c-a) The notice / agenda of the meeting shall be furnished to Finance and Planning and Development Departments at least 7 days in advance of the convening of the meeting. (Added vide Finance Department’s Notification No. FD(FR) II-2/89 dated 03-12-1998)

(c-b) The minutes of the meeting shall be furnished simultaneously to Finance Department, concerned Chief of Section, Assistant Chief (Computer) and Assistant Chief (Coord), P & D Department. (Added vide Finance

30


Department’s Notification No. FD(FR) II-2/89 dated 03-12-1998)(d) The Committee shall not be competent to approve any scheme based on subsidy.(e) After the issue of the proceedings by the Secretary of Divisional Committee, the administrative approval will be

issued by the Divisional Officers of the concerned Department under the signature of the Divisional Commissioner.

(f) No Scheme would be implemented unless it is approved and reflected in the annual Development Programme or unless anticipatory approval for its funding/execution in the budget has been obtained from the P&D Department and the Finance Department.

(C) The power of approval of schemes by the Zila Councils shall be subject to the following conditions:-(a) No re-appropriation will be made from the scheme to another without prior approval of the Finance Department

and the Planning & Development Department.(b) Posts created under the approved schemes shall not include any post in Grade 17 or above. Wherever any

Grade 17 post or above is involved, prior approval of the Finance Department would be necessary.(c) The Council shall not be competent to approve any schemes based on subsidy.(d) No scheme would be implemented unless it is approved and reflected in the Annual Development Programme

or unless anticipatory approval for its funding/execution in the budget has been obtained from the P&D Department and the Finance Department

Note—4 The delegation of powers to the Administrative Departments in sub-committees and Category –I Officers shall be subject to the condition that a development schemes having a subsidy element shall be brought to the PDWP for approval irrespective of its cost.

Note 4 The delegation of powers to the Administrative Department in Development Sub-Committee and officers in category-I shall be subject to the condition that a development scheme having a subsidy / foreign aid element shall be brought to the PDWP for approval irrespective of its cost. (Substituted vide Finance Department’s Notification No. FD(FR) II-2/89 dated 03-12-1998)

Note—5 (i) The powers of the following Category-I Officers to approve Schemes stand withdrawn for sectors and sub-sectors noted against each, because these powers have been delegated to Zila Council--

Serial No. Name of Sector Designation of Head of Attached Department

1. Rural Development (except foreign aided or province-wide schemes).

Director General, Local Government and Rural Development

2. Rural Water Supplies Chief Engineer, Public Health Engineering Department.

3. Rural Health Unit & Rural Health Centre)

Director, Health Services/Deputy Director, Health Services.

31

Sr. # Name of powers To whom delegated Extent1 2 3 44. Education (Primary, Middle & high

School Level in rural areas).(Entry deleted vide Finance Department’s Notification No. FD (FR)II-2/89(P0) dated 23-10-1995)

Director, Public Instruction/All Divisional Directors of Education. (Entry deleted vide Finance Department’s Notification No. FD (FR)II-2/89(P0) dated 23-10-1995)

.

(ii) The powers of Administrative Department in Sub-Committees to approve schemes upto Rs. 25 lac also stand withdrawn for the sectors mentioned in (i) above and the following sectors, because these powers have been delegated to the Divisional Committees and Zila Councils:–

1. Rural Water Supplies Chief Engineer, Public Health Engineering Department.

2. Rural Health (Basic Health Units & Rural Health Centers).

Director, Health Services/Deputy Director, Health Services.

3. Education (Primary, Middle & High School level in rural areas).

Director, Public Instruction/All Divisional Directors of Education.

4. Urban Water Supplies Chief Engineer, Public Health Engineering Department.

5. Government Servants Housing excluding Houses in Lahore City.

Chief Engineer/Deputy Chief Engineer, Buildings Department.

6. Government Offices and Buildings Chief Engineer Buildings Department, Deputy Chief Engineer, Buildings Department.

7. Local Development. Director General, Local Government and Rural Development Department.

Note—6 The Sub-Divisional Development Committee, Murree shall comprise the following:–i) Assistant Commissioner, Murree. Chairmanii) Chairman, Municipal Committee, Murree. Memberiii) Secretary, Murree Improvement Trust. Memberiv) Executive Engineer, Highways, Murree. Memberv) Executive Engineer, Buildings, Murree. Membervi) Executive Engineer, P.H.E.D., Murree. Member

5. Re-appropriation of funds. Administrative DepartmentOfficers in Category-I

Full powers subject to the following conditions:–(1) No re-appropriation will be

made from one Grant to

32


another.(2) No re-appropriation will be

made from the funds allocated for a particular financial year after the expiry of that financial year.

(3) Re-appropriation will not be made between funds authorised for expenditure charged upon the Provincial Consolidated Fund and other expenditure.

(4) No re-appropriation will be made to meet expenditure not sanctioned by an authority competent to sanction it. (If the authority sanctioning re-appropriation of funds for a particular purpose is authorised to sanction expenditure for that purpose its order of re-appropriation will operate as sanction for such expenditure also).

(5) Re-appropriation will not be made to meet expenditure on purposes not contemplated in the Schedule of Authorized Expenditure pertaining to a particular financial year. If funds to meet such expenditure are available under the relevant grant, re-appropriation to meet such expenditure may be made but only after a token sum has

33


been authorized through a Supplementary Grant.

(6) No re-appropriation will be made to meet expenditure for a purpose the allotment for which was specifically reduced or refused by the Provincial Assembly.

(7) Re-appropriation will not involve under-taking of recurring liability.

(8) Re-appropriation will not be made out of lump sum provision.

(9) No authority subordinate to the one which reduced an allocation will increase such reduced allocation by means of re-appropriation.

(10) No re-appropriation will be made to or from “Basic Pay of Officers” and “Basic Pay of Staff and Regular Allowances.”(Regular allowances added vide Finance Department’s Notification No. FD(FR)II-5/82(Vol-II) dated 20-01-1992)

(11) Re-appropriation will not be made from and to the provisions for secret service expenditure.

(12) Re-appropriation will not be made so as to divert the provision for specified new

34


items to other purposes.(13) Re-appropriation will not be

made so as to convert the provision specifically made for expenditure in foreign exchange into expenditure in local currency.

(14) No re-appropriation will be made from the sub-head “Surrenders or Withdrawals within the Grant”.

(15) No re-appropriation will be made from a unit with intention of restoring the diverted appropriation to that unit when savings become available under other units later in the financial year.

(16) In the case of expenditure on works:–(a) No re-appropriation will

be made to meet any expenditure which is likely to involve further outlay in a future financial year.

(b) No re-appropriation will be made from or to the units “Major Works”, “Minor Works” and “Reports” or Maintenance and Repairs”;

(c) No re-appropriation will

35


be made from the allotment for a new original major work to any other work or item or vide versa; and

(d) Re-appropriation can be made from an original major work in progress only to a work or works of the same category.

(17) In the case of development schemes:–(a) Re-appropriation will not

be made except for approved schemes; and

(b) The approved cost of the scheme will not be exceeded, through re-appropriation, by more than 10% of the amount for which the scheme has been administratively approved.

(18) No re-appropriation will be made out of the budgetary allocations under “Electricity, POL, Gas, and Telephone charges Rent, Rates & Taxes” without the prior approval of the Finance Department.( Rent, rates and taxes added vide Finance Department’s Notification No. FD(FR)II-

36


5/82(Vol-II) dated 20-01-1992) (19) No re-appropriations will be

made from one detailed function to another. (Added vide Finance Department’s Notification No. FD(FR)II-5/82.Vol-II, dated 20.01.1992)

Note: Lahore High Court, Lahore shall have full powers for re-appropriation of funds within the allocated budget under intimation to the Finance Department subject to the condition that the existing procedure for the provision of funds in the budget would continue. (Finance Department’s Notification No. FD(FR)II-5/82.Vol-III, dated 23.07.1992)

6. Power to declare motor vehicles, T&P machinery, equipment, spares and stores, as surplus.


(ii) Officers in Category- Upto the value of Rs. 4 lac per item.

(iii) Officers in Category-II Upto the value of Rs. 50,000 per item.

(iv) Officers in Category-III Upto the value of Rs. 10,000 per item.6-A Power to declare motor vehicles,

T&P machinery, equipment, spares and stores, as unserviceable.

(i) Administrative Department

Full Powers..

(ii) Officers in Category-I Upto the value of Rs. 4 lac per item.

(iii) Officers in Category-II Upto the value of Rs. 50,000 per item

37


(iv) Officers in Category-III Upto the value of Rs. 10,000 per item.7. Powers to sell surplus or

unserviceable motor vehicles, T&P, machinery, equipment, spares and stores by auction.


Full Powers..

(ii) Officers in Category-I Full Powers

(iii) Officers in Category-II Upto Rs. 1 Lac at a time.

(iv) Officers in Category-III Upto Rs. 20,000 at a time.

(v) Officers in Category-IV Upto Rs. 5,000 at a time.Note: – The amounts indicated in items, 6, 6-A and 7 above refer to un-depreciated book value.

7-A Purchase and replacement of vehicles including commercial vehicles Jeeps and Land Rovers.

(i) Administrative Department(ii) Officers in Category-I.

Full powers subject to the following conditions:–(i) The strength of vehicles in the

Department has been sanctioned by the Finance Department, and the purchase/ replacement is required for keeping up the sanctioned strength.

(ii) The vehicle to be replaced has been condemned by the competent authority.

(iii) The sanctioning authority is satisfied that the work for which the vehicle was originally sanctioned has not under gone a substantial reduction making it redundant to replace the vehicle.

7-B Powers to sanction and incur expenditure on repairs, replacement

38


of parts, overhauling, etc. to the light machinery, motor vehicles and other tools and plants subject to the restrictions that:–(i) that the repairs are carried in

the Government Workshop.(i) Administrative Department Upto Rs. 1 lac or 50 percent of the

book value of the machinery whichever is less.

(ii) in absence of Government Workshop open tenders are invited.

(ii) Officers in Category-I Upto Rs. 1 lac or 50 percent of the book value of the machinery whichever is less.

(iii) The expenditure is economical with reference to the service period of the tools, plants and machinery.

(iii) Officers in Category-II Upto Rs. 25,000 or 25 percent of the book value of the machinery whichever is less.

(iv) Officers in Category-III Upto Rs. 10,000 or 50 percent of the book value of the machinery whichever is less.

(v) Officers in Category-IV Rs. 1,000/-8. Power to order refund in accordance

with the rules or in pursuance of decisions of Courts in respect of which no appeal is proposed to be filled.

(i) Administrative Department Full Powers

(ii) Officers in Category-I Full Powers

(iii) Officers in Category-II Upto Rs. 2 lacs.

(iv) Officers in Category-III Upto Rs. 50,000/-9. Powers to suspend collection of

Government dues.(i) Administrative Department For a period not exceeding one year.

.(ii) Officers in Category-I For a period not exceeding 3 months

10. Remission of Government dues in accordance with the rules.

(i) Administrative Department Full Powers.

(ii) Officers in Category-I Full Powers.

39


11. Advances to Government Servants. (i) Administrative Department.(ii) Officers in Category-I(iii) Officers in Category-II

Full powers to sanction advance for construction/purchase of a house or purchase of motor car or any other means of conveyance or purchase of typewriters.

(iv) Officers in Category-III Full powers to sanction the above mentioned advances to the Civil servants they are competent to appoint.Note: - The above powers are to be exercised subject to the availability of funds being certified by the Audit Officers concerned.

12. To write off losses on account of negligence and fraud.

Administrative Department Upto Rs. 10,000 provided a report is sent to the Accountant General.

13. To write off losses other than those due to negligence or fraud.

(i) Administrative Department Upto Rs. 20,000/-

(ii) Officers in Category-I Upto Rs. 5,000/-14. Powers to sanction investigation of

claims of Government servants to arrears of pay, allowances, etc.

(i) Administrative Department(ii) Officers in Category-I

Full powers in respect of T.A. claims not more than 3 years old, and other claims not more than 6 years old.

(iii) Officers in Category-II(iv) Officers in Category-III(v) Officers in Category-IV

Full powers in respect of claims not more than 3 years old of Government servants to whom they are competent to support.

15. (a) Leases of Land pertaining to Government buildings.

(i) Administrative Department Full Powers subject to leases being openly auctioned for a period of one year at a time.

(b) Leases of fruit trees and sale of grass growing in the compounds of Government Buildings/Land.

(ii) Officers in Category-I - do -

(iii) Officers in Category-II - do -16. Power to dismantle and sell- (i) Administrative Department Upto the value of Rs. 2,00,000/-

40


unserviceable buildings.(ii) Officers in Category-I Upto the value of Rs. 1,50,000/-

Note: – T.A. Claims more than 3 years old, and claims of arrears of pay and allowances other than T.A. more than 6 years old, require the sanction of the Finance Department for payment without investigation by audit.

17. Power to sanction reimbursement of Medical Charges.

(i) Administrative Secretary.(ii) Heads of Attached

Department/ Commissioner of the Division.

Upto Rs. 10,000/-Upto Rs. 5,000/-(Sr. No. 17 added vide Finance Department’s Notification No. FD (FR) II-2/89(P), dated 02.06.1999).The powers of Administrative Secretary were enhanced upto Rs. 20,000/- and those of Commissioners of Divisions/ Heads of Attached Departments upto Rs. 10,000/- vide Finance Department’s Notification No. FD (FR) II-2/89(P), dated 23.05.2000.District Coordination Officers in the Punjab were given powers to sanction reimbursement of medical charges upto Rs. 10,000/- and the Executive District Officers were given powers to sanction reimbursement of medical charges upto Rs. 3,000/- vide Finance Department’s Letter No. FD (FR) II-2/89, dated 01.09.2001.

Powers delegated to the Judiciary for reimbursement of medical charges vide Finance Department’s Letter No. FD (FR) II-2/89, dated 13.11.2002 are as follows:

(i) Honourable Chief Justice, Lahore High Court, Lahore.

Upto Rs. 20,000/-

(ii) Registrar, Lahore High Court, Lahore.

Upto Rs. 10,000/-

(iii) District and Sessions Judges. Upto Rs. 10,000/-

PART-II SPECIAL POWERS TO CERTAIN DEPARTMENTS AND OFFICERS

41


Note: Powers specified in this part are in addition to and not in substitution of the powers mentioned in Part-I.

AGRICULTURE DEPARTMENT1

Note (1) Wherever the tern “Director-General of Agriculture” is used, it will include Director-General of Agriculture (Extension), Director-General of Agriculture (Field), Director-General of Agriculture (Research), and Director- General of Agriculture (On Form Water Management).

(2) Wherever the term “Director of Agriculture” is used, it will include all Directors of Agriculture & other officers of the Agriculture Department of equivalent rank and status in-charge of independent offices.

(3) Wherever the term “Deputy Director of Agriculture” is used, it will include all Deputy Directors of Agriculture and other officers of the Agriculture Department of equivalent rank and status in-charge of independent offices.

(4) Whenever the term “Extra Assistant Director of Agriculture” is used, it will include all Extra Assistant Directors of Agriculture and other officers of the Agriculture Department of equivalent rank and status in-charge of independent offices.

AGRICULTURE WINGA- PROVINCIAL LEVEL OFFICES

1 To sanction prizes for fruit and agricultural produce competitions

i) Director General Agriculture (Extension & AR), Punjab

Full powers

ii) Director of Agriculture Full powersiii) Deputy Director of Agriculture Upto Rs. 20000/ at a time.

2 To sanction expenditure on the purchase (at fixed rates) of improved seeds and other seed deports commodities, including bags (under Seed Depots Rules) for distribution to the growers.

i) Director of Agriculture. Full Powers.

ii) Deputy Director of Agriculture. Upto Rs.20,000/- at a time.

iii) Extra Assistant Director of Agriculture.

Upto Rs.5,000/- at a time

1 The text regarding financial powers delegated to the officers of the Agriculture Department vide the Delegation of Financial Powers Rules, 1990 was substituted by the one reproduced in this book vide Government of the Punjab, Finance Department’s Notification No. FD(FR)II-I/78-V-II dated 1st March 2002.

42

Sr. # Name of powers To whom delegated Extent1 2 3 43. To sanction expenditure on the

purchase of seeds, manures, implements, the insecticides, the bags for general use in the Department.

Directorate of Agriculture and other Disbursing Officer of the Agriculture Department.

Full Powers

4. To sanction expenditure for purchase of livestock for use at department/ institutions.

i) Director of Agriculture. Full Powers

ii) Deputy Director of Agriculture.

Upto Rs. 20,000/- at a time.

Iii) Other Disbursing & Disbursing Officers.


5. To sanction expenditure on: -a) Purchase of chemicals,

equipment and apparatus required by research laboratory, training institutes and other departmental officers;

i) Director General Agriculture. Full powers (a) to (g) subject to the conditions that the purchase should be made in accordance with the rules – Purchase Manual.

b) Purchase of aviation spirit for aerial sprays;

ii) Director of Agriculture. Full powers (a) to (g) subject to the conditions that the purchase should be made in accordance with the rules – Purchase Manual.

iii) Deputy Director of Agriculture.

Upto Rs. 25, 000/- at a time (a) to (g).

iv) Other Disbursing Officers Upto Rs. 5, 000/- at a time (a) to (g).c) Purchase of petrol, Oil,

lubricants and spare parts of vehicles and agriculture machinery and incurring of other expenditure on their general overhauling and repair;

v) Agriculture Engineer Full powers in respect of time (b),(c), (d),(f) and (g) subject to the condition that purchase should be made in accordance with the rules Purchase Manual

d) Purchase of tyres and tubes vi) Assistant Agriculture Upto Rs. 10,000/- including items (b),

43


for vehicles and tractors and similar other agricultural machinery;

Engineer (c), (d) and (g) subject to the conditions that purchase should be made in accordance with the rules- Purchase Manual.

e) Purchase of photographic material for publicity works;

f) Purchase of Tarpaulines required for department experimental research and seed farms and covers for vehicles

g) Building of bodies on trucks.

5A. To sanction expenditure on purchase of agricultural machinery.

Administrative Department. Full Powers, subject to the conditions that purchase should be made in accordance with the rules- Purchase Manual.

6. To accord technical sanction to construction of buildings and execute the works themselves.

i) Director General Agriculture. Full Powers

ii) Director of Agriculture. Rs. 500,000/-iii) Deputy Director of Agriculture Rs. 100,000/-

NOTE: The technical sanction will be given by the Building Department.

6A. Powers to approve estimates in case of ordinary and special repair of office buildings

i) Director General of Agriculture

Full Powers

ii) Director of Agriculture Rs. 500,000/iii) Deputy Director of Agriculture Rs. 100,000/


6B. Powers to approve estimates in case of ordinary and special repair to residential buildings for execution of


Rs. 100,000/ in each case.

44


maintenance and repair workii) Director of Agriculture Rs. 40,000/ in each case.iii) Deputy Director of Agriculture Rs. 20,000/ in each case.


7 Powers to declare surplus and sell agricultural produce

i) Director General Agriculture Full Powers

ii) Director of Agriculture or the Extra Assistant Director of Agriculture, if specially nominated by Director General Agriculture/ Director of Agriculture

Full powers to sell farm produce by open auction through a committee constituted by Director / Director General Agriculture

8 To sanction dismantling and selling unserviceable building constructed out of departmental funds under minor head “Works”


Full Powers

ii) Director of Agriculture Rs. 40,000/ iii) Deputy Director of Agriculture Rs. 10,000/

9 Powers to accord technical sanction for soil and water conservation works

i) Director Soil Conservation Full Powers

ii) Deputy Director Soil Conservation / Agricultural Engineer Soil Conservation

Rs. 100,000/-

iii) District Soil Conservation Officer

Rs. 60,000/-

Provided that excess over the amount for which the administrative approval has been accorded does not exceed 10 per cent. In case the excess exceeds 10 per cent, fresh administrative approval will be required.

10 Deleted Deleted Deleted

45


11 To accord technical sanction to estimates for construction of a water course.

1) Director, On-Farm Water Management Development Project.

Full Powers.

2) Water Management Coordinator,

Rs. 500,000/-

12. To sanction expenditure on purchase of material to be used on works (each Water Course to be considered as an independent work).


Full Powers.


Rs. 200,000/- for each item.

13 Expenditure on carriage and handling of various stock materials.


Full Powers.


Rs. 1500,000/- in each case.

B. DISTRICT GOVERNMENT OFFICERS:1 To sanction prizes for fruit and

agricultural produce competitions.i) Executive District Officer

(agriculture).Full Powers.

ii) District Officer Agriculture Extension, OFWM, Soil Fertility, Soil Conservation.

Upto Rs. 20,000/- at a time

2. To sanction expenditure on the purchase (at fixed rates) of improved seeds and other seed depots commodities, including bags (under Seed Depots Rules) for distribution to the growers.

i) Executive District Officer (agriculture).

Full Powers.


Rs. 5,000/- at a time

iii) Deputy District Officer Agriculture, Extension,

Rs. 5,000/- at time.

46


OFWM, Soil Fertility, Soil Conservation.

3. To sanction expenditure on the purchase of seeds, manures, implements, the insecticides, the bags for general use in the Department.


Full Powers.



4. To sanction expenditure for purchase of livestock for use at department/institutions.


Full Powers.



iii) Deputy District Officer Agriculture, Extension, OFWM, Soil Fertility, Soil Conservation.


5 To sanction expenditure on :-a) Purchase of Chemical

equipment and apparatus required by research laboratory, training institutes and to he departmental officers;

i) Executive District Officer (Agriculture).

Full Powers (a) to (g) subject the condition that the purchase should be made in accordance with the rules Purchase Manual.

b) Purchase of aviation spirit for aerial sprays;

ii) District Officer Agriculture, Extension, OFWM, Soil Fertility soil Conservation.

Rs. 25,000/- at a time (a) to (g)

c) Purchase of petrol, oil lubricants and spare parts of vehicles and agriculture machinery and incurring of

iii) Other Drawing & Disbursing Officers.

Rs. 25,000/- at a time (a) to (g)

47


other expenditure on their general overhauling and repair;

d) Purchase of tyres and tubes for vehicles and tractor and similar other agricultural machinery;

Rs. 5,000/- at a time (a) to (g)

e) Purchase of photographic material for publicity works;

f) Purchase of Tarpaulines required for departments experimental research and seed farms and covers for vehicles;

g) Building of bodies on trucks6. To accord technical sanction to

construction of buildings and execute the works themselves.


Rs. 40,000/-


Rs. 10,000/-


Rs. 5,000/-

6A. Powers to approve the estimates in case of ordinary and special repair of office buildings.


Rs. 5,000/-


Rs. 1,000/-

NOTE: The technical sanction will be given by executive District Officer Works

48


6B Powers to approve the estimates in case of ordinary and special repair to residential buildings.


Rs. 40,000/-


Rs. 20,000/-

NOTE: The technical sanction will be given by executive District Officer (Works).

7 Powers to declare surplus and sell agriculture produce.

Executive District Officer (Agriculture).

Full Powers.Auction will be carried out by the Committee consisting of :i) EDO (Agriculture).ii) DOA (Extension).iii) DDOA (Extension).

8. To sanction dismantling and selling unserviceable building constructed out of departmental funds under minor head “Works”;


Rs. 40,000/-


Rs. 10,000/-


Rs. 5,000/-

9 Powers to accord technical sanction for soil water conservation works.

1) Executive District Officer (agriculture).

Full Powers

2) District Officer Agriculture Extension, OFWM, Soil Fertility, Soil Conservation.

Rs. 100,000/-

3) Deputy District Officer Agriculture, Extension,

Rs. 60,000/-

49


OFWM, Soil Fertility, Soil Conservation.

Provided the excess over the amount for which the administrative approval has been accord does not exceed 10 percent, fresh administrative approval will be required.

10 Deleted. Deleted. Deleted.11 To accord technical sanction to

estimates for construction of a water course.

1) Executive District Officer (Agriculture).

Full Powers

2) District Officer Agriculture, OFWM.

Rs. 500,000/-

12 To sanction expenditure on purchase of materials to be used on works (each Water Course to be considered as an independent work).


Rs. 1,500,000/-


Rs. 200,000/- for each item.

13 Expenditure on carriage and handling of various stock materials.


Rs. 1,,000,000/-



LIVESTOCK AND DAIRY DEVELOPMENT DEPARTMENT

Note (1) Wherever the tern “Director-General” is used, it will include Director-General (Extension), and Director-General (Research) of the Livestock & Dairy Development Department.

(2) Wherever the term “Director” is used, it will include all other officers incharge of independent offices who are declared by government equal in status to the Director, Livestock & Dairy Development Department.

(3) Wherever the term “Deputy Director” is used, it will include all other officers incharge of independent offices who are declared by government equal in status to the Deputy Director, Livestock & Dairy Development Department.

50

Sr. # Name of powers To whom delegated Extent1 2 3 41. Power to undertake departmentally

petty construction and repair works.1. Director General. Rs. 50,000/-

2. Director. Rs. 30,000/-

3. Deputy Director. Rs. 10,000/-2. Power to invite tenders for

consumable stores.1. Heads of Institutions in BPS-

18 and above.Full Powers.

2. Other Heads of Institutions who are disbursing officers.

Upto Rs. 10,000/-

Subject to the condition that the procedure laid down in the Purchase Manual, where applicable is followed.

3. Power to sanction acceptance of the above mentioned tenders.

(i) Director. Full Powers.

(ii) Heads of Institutions in BPS-18

Upto Rs. 10,000/-

(iii) Other Heads of Institutions who are Disbursing Officers.

Rs. 2,000/-

4. Fixation of prices for the sale of animal produce and by products.

(i) Director of Livestock & Dairy Development Department.

Full powers on the basis of the rates prevailing in the market.

(ii) Officers in Category II and III Powers upto Rs. 5,000 on the basis of the rates prevailing in the market.

5. Writing off loss of livestock due to natural causes.

1. Administrative Department. Rs. 50,000/-

2. Director General. Rs. 30,000/-

3. Director. Rs. 20,000/-Note: – The words Director of Livestock and Dairy Development Department include all other field officers of

Livestock and Dairy Development Department who are declared by Government equal in status to Director of Livestock and Dairy Development Department.

FORESTRY, WILDLIFE, FISHERIES & TOURISM DEPARTMENT

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(Added vide Finance Department’s Notification No. FD(FR)II-2/89, dated 03.04.1991)

(A) FOREST WING

1. Creation and appointment of work-charged establishment.

(i) Chief Conservator of Forests. Full Powers.

(ii) Conservator of Forests. On salaries not exceeding Rs. 2,000 P.M.

(iii) Divisional Forests Officers. On salaries not exceeding Rs. 1,350/-Provided that:(a) Funds are available in the

sanctioned estimates.(b) Powers are exercised only

when orders to commence work have been received.

(c) Monthly wages allowed to the work charged establishment do not exceed the emoluments including allowances admissible to the regular establishment of the same category; and

(d) Duration of the seasonal posts does not exceed six months.

2. Power of technical sanction in respect of works chargeable to “51700-Fore strength the Development and non-development budgets.(a) For original works. (i) Administrative Department.

.

Full Powers.

(ii) Chief Conservator of Forests Rs. 20 lac.

(iii) Conservator of Forests. Rs. 10 lac.

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(iv) Divisional Forest Officers. Rs. 1 lac.(b) For special and ordinary

repairs including replacements and renewal of existing works.

(i) Administrative Department...

Full Powers.

(ii) Chief Conservator of Forests Rs. 50,000/-

(iii) Conservator of Forests. Rs. 20,000/-

(iv) Divisional Forest Officers Rs. 5,000/-3. Power to enter into forest contracts

(for disposal of forest produce) and to fix the terms of the contracts.


(ii) Chief Conservator of Forests. Rs. 20 lacs.

(iii) Conservator of Forests. Rs. 10 lacs.(iv) Divisional Forest Officers and

other officers in corresponding.

Rs. one lac.

Provided open auction takes place or tenders are invited and the highest bid or offer is accepted.

3-A (a) Sale of Forest produce to Government Departments, Autonomous

Bodies/Institution.

Chief Conservator of Forests/ Conservator of Forest.

Full powers at the rates obtained in the last auction or at average rates of last four auctions whichever is higher.

(b) Sale of minor forest produce, e.g. seed, stamps, grazing grass, Karries, brushwood, etc. at fixed rates.

Chief Conservator of Forests/ Conservator of Forest.

Full Powers.

4. Powers to sanction _____ and plants and tents for various forest works at rest house and purchase of office furniture.


Rs. 5 lac.

(ii) Chief Conservator of Forests. Rs. 4 lac.

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(iii) Conservators of Forests. Rs. one lac.

(iv) Divisional Forests Officers. Rs. 10,000/-5. Purchase of livestock. (i) Chief Conservator of Forests. Rs. 2 lacs.

(ii) Conservators of Forests. Rs. 25,000/-6. To sanction all usual payments on

sowing or planting etc., under “51700-forestry” in development and non-development budget.


(ii) Conservators of Forests. Full Powers.

(iii) Divisional Forests Officers Full Powers.

7. Lease of land in Forests areas. (i) Chief Conservator of Forests. By action or tenders upto 5 years for irrigated lands and upto 15 years for Barani lands.

(ii) Conservators of Forests. By auction or tenders for annual leases.

(iii) Divisional Forests Officers By auction or tenders upto 50 acres in each case for one year.

8. Powers to sanction special grant of timber or other forests produce free or at favourable rates for special purposes of public utility.

(i) Chief Conservator of Forests. Rs. 10,000 in each case.

(ii) Conservators of Forests. Rs. 5,000 in each case.9. To write off irrecoverable forest

revenue.(i) Administrative Department Rs. 20,000/-

(ii) Chief Conservator of Forests. Rs. 5,000/-

(iii) Conservators of Forests. Rs. 2,000/-10. To grant rewards in forest case:-

(i) Out of the sum accepted as (i) Chief Conservator of Forests. Full powers.

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compensation not exceeding 3/4th of the amount

realized.(ii) Conservators of Forests. Upto Rs. 25,000/- in each case.

(ii) Out of the sum accepted as compensation plus value of property not exceeding 3/4th of the amount realized.

(iii) Divisional Forest Officers. Upto Rs. 5,000/- in each case

11 Powers regarding acceptance of tenders for forest work (or civil works of Forest Department such as Construction of buildings and conservancy work etc.


(ii) Conservator Forests. Rs. 50 lac.

(iii) Divisional Forest Officers. Rs. 5 lac.These powers are subject to the conditions that:–(i) the normal procedure laid down

for invitation of tenders is followed.

(ii) the rates quoted and/or amounts tendered are such that the total cost of the project/work will not exceed the amount for which technical sanction has been accorded by more than 4.5%.

(iii) where competitive tenders are invited under the rules, in case the lowest tender from an approved contractor is not accepted, reasons should be recorded and further approval

55


should be obtained from (a) the Chief Conservator of Forests for tenders upto the value of Rs. 10 lac, (b) the Administrative Department if the value of the tender is more than Rs. 10 lac but not more than Rs. 20 lac, and (c) the Finance Department if the value of the tender is more than Rs. 20 lac.

12. To sanction leases for specific purposes such as Mills, timber depots, etc.

(i) Administrative Department..

Upto Rs. 50,000 per month.

(ii) Chief Conservator of Forests Upto Rs. 12,000 per month.13. To sanction sale of livestock and its

by products.(i) Administrative Department..

Full powers.

(ii) Chief Conservator of Forests Rs. one lac per annum.

(iii) Conservator of Forests. Rs. 20,000 per annum.

(iv) Divisional Forest Officers. Rs. 10,000 per annum.Provided sale is made by auction or open tenders.

Note:– The term Divisional Forest Officer includes Deputy Director Sericulture, Project Supervisor Range and pasture Improvement Scheme maslakh and the Project Director Lehrar Valley Scheme Murree Hills, Rawalpindi.

(B) FISHERIES WING

1. Power to fix rates for disposal of fish. Director of Fisheries. Full powers to determine rates at which fish caught on Government account may be sold.

Note:– The Director of Fisheries will ensure that rates so fixed are not below the market rates.2. To sanction expenditure on the (i) Director General, Fisheries. Full powers.

56


purchase of fish seed, manure, fishing implements and breed fish, etc.

(ii) Deputy Director, Fisheries. Rs. 10,000 in a year.

(iii) Assistant Director, Fisheries. Rs. 5,000 in a year.3. To sanction expenditure on

purchase of chemicals, equipment and apparatus required at Research Stations, Hatcheries, Nurseries and Training Centers.

Director-General, Fisheries. Full powers.

4. To sanction dismantling and selling unserviceable buildings, tanks and other civil works constructed out of departmental funds under minor head “Works”.

(i) Director General, Fisheries...

Rs. 20,000/-

(ii) Deputy Director, Fisheries Rs. 10,000/-

(iii) Assistant Director, Fisheries Rs. 5,000/-5. To accept tenders of fishing on

share basis from government forms and other public waters reserved for departmental operations.

Director-General, Fisheries. Full powers.

6. Lease of land for grazing of cattle or cultivation of fruit trees in fisheries project areas.

Director-General, Fisheries. Full powers by open auction or tenders for one year.

7. Sale of trees and other products in fisheries project areas.

Director-General, Fisheries. Full powers by open auction or tenders for one year.

8. To approve highest bid of fishing leases in open auction.

(i) Director General, Fisheries.

Full powers.

(ii) Deputy Director, Fisheries. Rs. 50,000/-

(iii) Assistant Director, Fisheries. Rs. 10,000/-Subject to the condition that the highest

57


bid is more than 10% of the last auction or average bid of last 3 years, whichever is more.

Director-General, Fisheries. Full powers subject to condition that open auction is held by the Auctioning Authority, i.e. Assistant Director, Fisheries, under the Auction Committees as under:–DISTRICT AUCTION COMMITTEEAssistant Director of ChairmanFisheries of the District Auctioning

Authority.Assistant Warden ofFisheries of the respectivedistrict. MemberAny other Assistant Directorof Fisheries of the adjoiningdistrict. Member.DIVISIONAL AUCTION COMMITTEEDeputy Director, Fisheriesof the respective division ChairmanAssistant Director, AuctioningFisheries of the respective Authoritydistrict. & Member.Assistant Director, Fisheriesof adjoining district. Member.PROVINCIAL AUCTION COMMITTEEAny Deputy Director Nominated as

Chairman bythe DirectorGeneral

Assistant Director, AuctioningFisheries of the respective Authority

58


District & MemberAny Assistant Director ofthe Directorate. Member.

9. To auction fishing rights. Deleted vide Finance Department’s Notification No. FD(FR)II-2/89, dated 03.04.1991

(C) PARKS & WILDLIFE WING

1. Power to accord technical sanctions in respect of works chargeable to “51700-Forestry” in development and non-development budget.(a) For original work. (i) Administrative Department. Full powers.

(ii) Conservator of Forests (Parks & Wildlife).

Rs. 15 lac.

(iii) Deputy Game Warden. Rs. one lac.Provided the excess over the amount for which administrative approval has been accorded does not exceed 10%. (In case the excess exceeds fresh administrative approval will be required)

(b) For special and ordinary repairs including replacement/renewal of existing work.


Full powers.

(ii) Conservator of Forests (Parks & Wildlife).

Rs. 20,000/-

(iii) Deputy Game Warden. Rs. 5,000/-2. Power to sanction purchase of feed (i) Conservator of Forests Full powers.

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for animals, chemicals, medicines, baits, cartridges and other materials.

(P&W).

(ii) Deputy Game Warden. Upto Rs. 10,000 at a time.3. Purchase of Livestock and Wildlife

species.Conservator of Forests (P&W). Full powers.

4. To sanction all usual payments on sowing planting afforestation, under “Preservation of Wildlife & Control of Hunting”.

(i) Conservator of Forests (P&W).

Full powers.

(ii) Deputy Game Warden. Full powers.5. Supply of Wildlife free or at

favourable rates for special purposes of public utility/ scientific purposes.


(ii) Chief Conservator of Forests (P&W)

Upto Rs. 50,000/-

6. Acceptance of tenders for the works of development of wildlife and constructions of buildings, quarters, cages enclosures, breeding farms, etc.

(i) Chief Conservator of Forests (P&W).

Rs. 25 lac.

(ii) Deputy Game Warden. Rs. one lac.These powers are subject to the conditions that (i) the normal procedure laid down for invitation of tendents is followed (ii) the rates quoted and/or amounts tendered are such that the total cost of the project/ work will not exceed the amount for which technical sanction has been accorded by more than 4.5% (iii) where competitive tenders are invited under the rules, in case the lowest tender from an approved contractor is not accepted,

60


reason should be recorded and further approval should be obtained from (a) the Chief Conservator of Forests for tenders upto value of Rs. 10 lac, (b) the Administrative Department if the value of the tender is more than Rs. 10 lac but not more than Rs. 20 lac and (c) the Finance Department if the value of the tender is more than Rs. 20 lac.

7. Powers to sanction rewards for destruction of vermines.


Full powers according to the scale prescribed by the Government.

(ii) Deputy Game Warden. Full powers according to the scale prescribed by the Government.

8. To grant cash rewards for informer other than government servants who are instrumental in detecting and bringing to notice breaches, contraventions and infringements of the rules and give useful and correct information.


Full powers in accordance with the rules.

(ii) Deputy Game Warden. Full powers in accordance with the rules.

9. Fixing of prices for the sale of wild animals, produce and by products.

Conservator of Forests (P&W). Full powers.

10. To sanction sale of livestock, wildlife species and its by products.

Conservator of Forests (P&W). Full powers.

ANTI-CORRUPTION DEPARTMENT

1. Grant of rewards admissible under the Rules.

(i) Administrative Department. Upto Rs. 5,000 in each case.

(ii) Director of Anti-corruption. Upto Rs. 2,000 in each case.

(iii) Additional Director, Anti- Upto Rs. 1,500 in each case.

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corruption.

COMMUNICATION AND WORKS DEPARTMENT.

1. Technical Section:–(i) In the case of original works. (i) Administrative Department. Full power provided the excess over

the amount for which the administrative approval has been accorded does not exceeds 10 percent (In case the excess exceeds 10 percent fresh administrative approval will be required).

(ii) Chief Engineers. Full power provided the excess over the amount for which the administrative approval has been accorded does not exceed 10 percent (In case the excess exceeds 10 percent fresh administrative approval will be required).

(iii) Superintending Engineers. In Highway Department works upto Rs. 75 lacs. In Buildings Department works upto Rs. 50 Lacs. Provided the excess over the amounts for which administrative approval has been accorded does not exceed 10 percent.Upto Rs. 1.00 crore for both Highway and Buildings Departments provided the excess over the amount for which administrative approval has been accorded does not exceed 10 percent. (The earlier text substituted vide Government of the Punjab, Finance Department’s Notification No. FD(FR)II-1/78-V-II, dated 02.06.2000)

(iv) Executive Engineers. In Highway Department works upto Rs.

62


15 lacs. In Buildings Department works upto Rs. 10 lacs provided the excess over the amount for which administrative approval has been accorded does not exceed 10 percent.In Highway Department, works upto Rs. 30.00 lacs and in Buildings Department, works upto Rs. 20.00 lacs, provided the excess over the amount for which administrative approval has been accorded does not exceed 10 percent. (The earlier text substituted vide Government of the Punjab, Finance Department’s Notification No. FD(FR)II-1/78-V-II, dated 02.06.2000)

(ii) In the case of Ordinary and Special Repairs.


Full Powers.

(ii) Chief Engineers. Full Powers.

(iii) Superintending Engineers. Upto Rs. 5 lac.

(iv) Executive Engineers. Upto Rs. one lac.(iii) Powers for Special repairs to

Residential buildings.(i) Administrative Department. Full Powers.

(ii) Chief Engineers. Upto Rs. 40,000 in the case of each buildingUpto Rs. 1.00 lac in the case of each building (Revision made vide Finance Department’s Notification No. FD(FR) II-I/78-Vol-II dated 13-09-2000)

63


(iii) Superintending Engineers. Upto Rs. 20,000 in the case of each buildingUpto Rs. 40,000 in the case of each building. (Revision made vide Finance Department’s Notification No. FD(FR) II-I/78-Vol-II dated 13-09-2000)

(iv) Executive Engineers. Upto Rs. 10,000 in case of each buildingUpto Rs. 20,000 in the case of each building (Revision made vide Finance Department’s Notification No. FD(FR) II-I/78-Vol-II dated 13-09-2000)

(iv) In case of ordinary and special repairs to roads.

(i) Chief Engineers. Full Powers.

(ii) Superintending Engineers. Upto Rs. 10 lacs.2. Acceptance of tenders. (i) Administrative Department. Full powers.

(ii) Chief Engineers. Full powers.(iii) Superintending Engineers. In Highway Department upto Rs. 75

lacs.In Building Department upto Rs. 50 lacs.Upto Rs. 1.00 crore for both Highway & Buildings Departments (The earlier text substituted vide Government of the Punjab, Finance Department’s Notification No. FD(FR)II-1/78-V-II, dated 27.01.2001).

(iv) Executive Engineers. In Highway Department upto Rs. 15 lacs.In Building Department upto Rs. 10

64


lacs.In Highway Department works upto Rs. 30.00 lacs and in Buildings Department works upto Rs. 20.00 lacs (The earlier text substituted vide Government of the Punjab, Finance Department’s Notification No. FD(FR)II-1/78-V-II, dated 27.01.2001)

These powers are subject to the conditions that:–(i) the normal procedure laid

down for invitation of tenders is followed;

(ii) the rates quoted and/or amounts tendered are such that the total cost of a project/work will not exceed the amount for which technical sanction has been accorded by more than 4.5%;

(iii) Where competitive tenders are to be invited under the rules, in case the lowest tender from an approved contractor is not accepted reasons should be recorded and further approval should be obtained from (a) the Chief Engineers for tenders upto the value of Rs. 10 lac (b) the Administrative Department, if the value of the tender is more than Rs. 10 lac, but not more than Rs.

65


20 lac, and (c) the Finance Department if the value of the tender exceeds Rs. 20 lac.

3. To sanction employment of work charged establishment subject to the condition that:–(a) Provision exists in the

sanctioned estimates;(b) the powers is exercised only

when the order to commence the work has been received; and

(c) The monthly wages allowed do not exceed the emoluments including allowances admissible to regular establishment of the same category.

(i) Administrative Department. Full powers.(ii) Chief Engineers. Full powers.(iii) Superintending Engineers. On salaries upto Rs. 2,000/- mensum

On salaries upto Rs. 4,000 per mensum (The powers revised vide Finance Department’s Notification No. FD(FR)II-2/89, dated 14.05.2002).

(iv) Executive Engineers. On salaries upto Rs. 1,350 per mensumOn salaries upto Rs. 3,000 per mensum (The powers revised vide Finance Department’s Notification No. FD(FR)II-2/89, dated 14.05.2002).

(v) EDO Works & Services. On salaries upto Rs. 4,000 per mensum (Powers granted vide Finance Department’s Notification No. FD(FR)II-2/89, dated 14.05.2002).

(vi) DO (Roads & Buildings). On salaries upto Rs. 3,000 per mensum (Powers granted vide Finance Department’s Notification No. FD(FR)II-2/89, dated 14.05.2002).

4. Power to sanction fixation of stock limits of various Divisions.

(i) Administrative Department.(ii) Chief Engineers.

Full powers including Powers to decrease any stock limits temporary or permanently.

5. Powers to sanction Tools and plants, ordinary and special.

ORDINARY

(i) Administrative Department. Rs. 2.50 lac.

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(ii) Chief Engineers. Rs. 2 lac.

(iii) Superintending Engineers. Rs. 30,000/-

(iv) Executive Engineers. Rs. 10,000/-SPECIAL


Rs. 5 lacs.

(ii) Chief Engineers. Rs. 4 lacs.


(iv) Executive Engineers. Rs. 20,000/-6. Powers to sanction repairs and

carriage of Tools and Plants(i) Administrative Department.

Rs. 1.50 lac.



(iv) Executive Engineers. Rs. 10,000/-7. Payment of compensation under the

Workmen Compensation Act.(i) Communication and Works

Department(ii) Chief Engineers.(iii) Superintending Engineers.

Full powers to the amount admissible under the Act, provided that the payment in each case is pre-audited and all cases in which there is a doubt as to the applicability of the Act are referred to the Chief Engineer for obtaining legal advice.

8. Administrative approval for Works. Superintending Engineers. Upto Rs. 3 lac.Upto Rs. 7 lac. (Power enhanced vide Finance Department’s Notification No. FD(FR)II-1/78, dated 13.09.1990 & 12.03.1991)

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Note:– These powers shall be subject to the conditions that:–(a) No expenditure shall be incurred on a scheme unless necessary provision for such expenditure exists in the

Development Budget or the Non-Development Budget of that year, as the case may be.(b) In case of Development Scheme copies thereof shall be sent to the Planning and Development Department

and the Finance Department for their record.Note 2:– The scheme involving new posts shall be got cleared from the Finance Department with regard to the

proposed expenditure on staff only.9. Leases of surplus buildings. (i) Communication and Works

DepartmentFull powers for a period not exceeding one year after obtaining competitive offer.

(ii) Chief Engineers. – do –

(iii) Superintending Engineers. – do –10. Leases of land along Provincial

Highways for petrol pumps at the prescribed rates.

(i) Communication and Works Department

(ii) Chief Engineers.

Full powers for a period of 3 years subject to the conditions that the site is approved by the Divisional Petrol Pump Committee. The land is under the control of the Communications and Works Department.

11. Renewal of leases for petrol pumps along Provincial Highways at the prescribed rates.

(i) Communication and Works Department

For a period of 3 years at a time.

(ii) Chief Engineers. – do –

(iii) Superintending Engineers. For one year at a time.12. Lease of land along Provincial

Highways for approach to petrol pumps, industrial units mills, factories, grid stations of WAPDA, private houses and other similar premises.

Chief Engineer Highways. Full powers at a prescribed rates. The rate shall be reviewed by the Administrative Department in consultation with the Finance Department after every two years.

13. (a) To issue work orders for works & repair.

(i) Executive Engineers. Upto Rs. 15,000/-

(ii) Sub-Divisional Officers. Upto Rs. 7,000/-

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14. To divert provision for contingencies of a sanctioned estimate for purchase of new items, provision for which could not be made in the original estimate, e.g. stationery surveying equipment, testing instruments and scientific drawing instruments required for the preparation of estimates, furniture and equipment for site office, etc. for the same work/ estimate.

(i) Superintending Engineers. Full powers.

(ii) Executive Engineers. Rs. 5,000 at a time.(i) Provided that Expenditure on

survey scientific drawing and testing instruments does not exceed 1% of the approved estimate; and

(ii) Diversion would not be for the purchase of vehicles or for the construction of residential or office accommodation other than the site office for the same work/project.

15. To divert provision for contingencies of a sanctioned estimate for meeting expenditure on minor additions to the work and for repairs necessary for the execution/completion of the work.


(ii) Executive Engineers. Rs. 5,000 at a time.16. To sanction sale of trees whether

standing or fallen, green or dead by public auction.


(ii) Executive Engineers. Upto Rs. 2,000/-

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EDUCATION DEPARTMENT.

1. Purchase of scientific equipment and apparatus, furniture, instruments and teaching material.

(i) Director, Public Instructions/ Divisional Directors of Education, Director Curriculum Research.


(ii) Director, Technical Education, Regional Director.


(iii) Principals of Degree & Intermediate Colleges, Principals of Training Colleges, Principals of Colleges of Physical Education, Queen Mary College, Principals of Comprehensive High Schools, Headmasters/ Headmistresses of High Schools, Principals of Special Institutions, Principals Government Colleges of Technology, Principals Government College of Commerce, Principals Government Polytechnic Institute for Women, Principals Government Technical Teachers Training College, Principals Government Commercial Training Institute, Principal Government Vocational Teachers Training Institute (Women) and Principals


70


Government Vocational Institute for Girls.

(iv) District Education Officers. Rs. 10,000 in each case.(v) All other disbursing Officers

under DPI/DTE and Divisional Directors of Education.


These powers shall be exercised with the concurrence of the purchase committees constituted by the Education Department.

1-A Deleted2. Payment of Scholarships. Administrative Department. Full powers subject to budget provision

to determine the number of scholarships. The scholarships to be paid in accordance with the existing rules applicable to various areas.

2-A Award of Scholarship to individual scholars within the number sanctioned by the Administrative Department.

(i) District Education Officer. Award of Primary/Middle Schools scholarships tenable in Primary and Secondary classes.

(ii) Divisional Director of Education.

Award of other scholarships above the level of Middle School Scholarships.

3. Leases of land belonging to education Department in forest area and not borne on the books of the Forest or any Department by auction.

Administrative Department. Full powers subject to rules and policy laid down.

4. (i) To give technical sanction to the estimates for expenditure on painting and replacement of glass panes of doors and windows of educational institutions other than Polytechnic Institutes.

(i) Director of Education. Upto Rs. 10,000/-

(ii) District Education Officers/ Upto Rs. 5,000/-

71


Principals of Colleges.(iii) Headmaster of High Schools. Upto Rs. 2,000/-

(ii) Annual/Special Repairs of buildings of Polytechnic Institutes.

(i) Director of Technical Education.

Upto Rs. 10,000/-

(ii) Principals of Polytechnic Institutes.

Upto Rs. 5,000/-

(iii) Technical Sanction for ordinary and special repairs of non-residential buildings.

(i) Superintending Engineers. Rs. 5 lac in each case.Rs. 5 lac in each case except in a case to which clause (ii) applies. (Revision made vide Finance Department’s Notification No. FD (FR) II-II/69(Volume-II) dated 24-07-1994).

(ii) Executive Engineers. Rs. one lac in each case.Full powers in respect of 1992-Flood Damages Restoration Projects. (Finance Department’s Notification No. FD (FR) II-II/69(Volume-II) dated 24-07-1994).

5. Grant-in-Aid. (i) Administrative Department. Full powers in accordance with the rules.

(ii) Director of Education. – do –The Superintending Engineers / Executive Engineers posted in the Civil Engineering Cell of the Education Department are delegated the same technical / financial powers as are available to the Superintending Engineers / Executive Engineers of the Building Department in the Delegation of Financial Powers Rules, 1990 .( Finance Department’s Notification No. FD(FR)II-II/69 dated 10-07-1990).

FINANCE DEPARTMENT.

1. Deleted.

FOOD DEPARTMENT.

1. (i) Powers to accept tenders in respect of transportation handling and labour charges

(i) Administrative Department. Full powers provided the prescribed procedure for invitation of tenders is followed.

72


(including charges for loading unloading stacking, un-stacking weighting etc.) of Government stocks.

(ii) Deputy Director Food.

(ii) Powers to accept quotations in respect of transportation of Government stocks in cases where tenders have been invited but no response is received.

(i) Administrative Department. Full powers.(Commissioners of Civil Divisions given powers of Administrative Department subject to the condition that the said powers shall be exercised on the recommendations of a committee in each District comprising the following:-

1. Deputy Commissioner of the District

2. District Accounts Officer3. District Food Controller

The committee shall call the quotations and obtain approval of the Commissioner.These powers were granted vide Finance Department’s Notification No FD(FR)II-5/82 Vol-III dated 03-06-1998 which remained effective upto 30-06-1998.

(ii) Director Food. Upto Rs. 50,000/-

(iii) Deputy Director of Food Incharge of Region.

Upto Rs. 20,000/-

Note I: – For transportation of stocks between places connected by rail and where rail transport is cheaper than road transport these powers shall be exercised only in cases where railway wagons are not available.

Note II: – (i) In case of emergency the Administrative Department may accept quotations for the transportation of stocks without going through the prescribed procedure of inviting tenders provided that on the recommendation of the Administrative Department, the Government in the Finance Department may delegate this power to the Commissioner of a Civil Division subject to

73


the condition that the said power shall be exercised by the Commissioner on the recommendation of a Committee comprising the Deputy Commissioner, the District Accounts Officer and the District Food Controller of the District Concerned.(The bold and italized portion added vide Finance Department’s Notification No FD(FR)II-5/82 Vol-III dated 03-06-1998) .

(ii) Similarly, in case of emergency the Deputy Director Food after obtaining authorization from the Administrative Department may accept quotations upto Rs. 5,000 at a time, without going through the prescribed procedure of inviting tenders.

i) Powers to accept tenders in respect of transportation, handling and labour charges (including charges for loading un-loading stacking, unstacking weighing, upgradation / sieving for the purposes of exports or supply to an International Agency sieving if required on account of infestation etc) of Govt. stocks.

i) AD Full powers provided the prescribed procedure for invitation of tenders is followed

ii) Director Food do

iii) Deputy Director Food doii) Powers to accept quotations

in respect of transportation of Govt. stocks and labour activity (including charges for loading, unloading, stacking, un-stacking, weighing upgradation / sieving for the purposes of exports or supply to an International Agency, sieving if required on account of infestation etc) in cases where tenders have been invited but no response

i) Administrative Department Full powers

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is received.ii) Director Food Full powersiii) Deputy Director of Food

incharge of the RegionUpto Rs. 1,00,000/ for each storage centre subject to approval by the Director Food

Note-I For transportation of stocks through N.L.C rate contract for a period of three months shall be settled at one time which shall not be higher than the lowest rates of transportation received in the tenders enquiry from the Registered Transport Contractors. If tenders are not floated due to emergency or if no response is received on account of tender inquiry, the rates may be negotiated with the N.L.C.

Note-II i) In case of emergency the AD, may accept quotation for the transportation of stocks without going through the prescribed procedure of inviting tenders.

ii) In case of sieving on account of infestation responsibility for negligence and action there fore shall be fixed / initiated.

iii) In case of emergency declared by the AD, Deputy Director Food incharge of the Region may accept quotation for transportation, handling, sieving/upgradation of wheat for export purposes, sieving for removal of infestation and labour charges (including loading, un-loading stacking, un-stacking weighing etc) upto Rs. 100,000/- at a time without going through the prescribed procedure of inviting tenders. Provided further that the Director Food shall be required to submit a proposal to the AD to seek declaration of any such emergency.

(Substituted vide Finance Department’s Notification No. FD(FR)II-5/82 dated 29-12-2001)(iii) Powers to accept quotation

in respect of handling and labour Charges (including charges for loading, unloading, weighing etc.) of Government stocks in cases where tenders have been invited but no response is received.


Full powers.

(ii) Director Food. Upto Rs. 50,000/-

(iii) Deputy Director Food. Upto Rs. 25,000/-

(iv) District Food Controller. Upto Rs. 10,000/-2. To write off losses on account of (a) For stocks stored n house

75


shortage enroute or in storage due to dryage weevil and other similar causes e.g. damage due to heating excessive moisture leave in a bages destruction by insects other than weevils destruction by rodents difference in weight due to variation in scales.

type godowns/ bins/ ganjies overone year.(i) Administrative

DepartmentUpto 0.50% of the total stock in a Unit/ganji subject to maximum value of Rs. one lac.

(ii) Director Food. Upto 0.35% of the total stock in a unit/ganji subject to maximum value of Rs. 70,000/-.

(iii) Deputy Director Food incharge of Region.

Upto 0.25% of the total value of stock stored in a unit/ganji subject to maximum value of Rs. 35,000/-.

Note: – The above powers are subject to the condition that the handling staff is proceeded against under the Efficiency and Discipline rules.

(b) Enroute /transit losses of Government stocks duly verified by the dispatching end staff/ officer nominated by the competent authority for verification at the spot:(i) Administrative

Department.Upto Rs. one lac in any one case.

(ii) Director Food. Upto Rs. 50,000/- in any one case.(iii) Deputy Director

incharge of Region.Upto Rs. 25,000/- in any one case.

Provided the total weight of the consignment is not less than one thousand tons.

3. Power to sanction transfer of Stocks. (i) Administrative Department.

Full powers.

(ii) Director Food. Full powers within the Province.

(iii) Deputy Directors. Full powers within their respective Food

76


Regions.

(iv) Assistant Director incharge of Region.

Full powers within their respective Food Regions.

4. Deleted.5. Powers to purchase gunny bags,

fumigants, tranpaulins, weighing scales, etc.


Full powers.

(ii) Director Food. Full powers.

(iii) Deputy Directors incharge of Region.

According to the procedure laid down in the Purchase Manual

6. Powers to release of forfeit securities food grains agents.


Full powers

(ii) Director Food. Full powers

(iii) Deputy Directors incharge of Region.

Upto Rs. 50,000 subject to the conditions prescribed by the Government/ Director Food.

7. Schemes to be financed from Sugarcane (Development Cess) Fund.

Commissioners of Divisions in respect of Mill Areas within their respective jurisdiction.

Full powers subject to the condition specified in the note.

Note:– The exercise of these powers shall be subject to the following conditions:–(1) The Powers shall be exercised by the Commissioner concerned in Zonal Committee consisting of:–(i) The Divisional Commissioner in whose jurisdiction, the Mill Zone falls Chairman(ii) The Assistant to the Divisional Commissioner concerned. Member-cum-

Secretary(iii) The additional Cane Commissioner/Deputy Commissioner concerned Member(iv) The Director of Agriculture in whose Region the Mill Zone is located Member(v) The Superintending Engineer Highways of the Division Member

(For Project Areas of the Agricultural Development Corporation only)(vi) The Managing Director or General Manager or representative of the Sugar Mill in the Mill Zone Member(vii) A representatives of the Regional Transport Authority within whose area the Mill is located Member(viii) A representative of the growers on the sugarcane Control Board of the Mill Zone Member

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(ix) A representative of the District Council of the area in which the Mill is located Member(x) Any other Official or non-Official member who may be nominated by Government Member(2) Where two or some Sugar Mills are situated in close proximity may constitutes a common Zonal Committee,

comprising the members of the various Zonal Committees, for the Mill Zones within which such sugar mills are located and such common Zonal Committee for all such Mill Zones.(3) Subject to such general or special directions as government may give and the availability of the required amount in the Fund, a Zonal Committee shall for the purposes specified in sub-rule (5) of rule 8 of the West Pakistan Sugarcane Development Cess Fund Rules, 1964 have powers to formulate and initiate the scheme and select the roads and bridges, the construction, repair of maintenance where of is to be financed from the Fund and fixed their priorities.(4) A Scheme or other work approved by a Zonal Committee shall be executed by the Superintending Engineer, Highway Irrigation Department and in the case of Project Areas of the Agricultural Development Corporation by the Superintending Engineer, Buildings and Roads of the Corporation.

HEALTH DEPARTMENT.

1. Powers to accept tenders for consumable stores other than drugs and medicines for hospitals.

(i) Head of Institution.

Full powers.

(ii) Officers in Category-I Full powers.

(iii) Officers in Category-II Rs. 50,000/-

(iv) Officers in Category-III Rs. 20,000/-

(v) Officers in Category-IV Rs. 10,000/-Note: – Provided that the lowest tender is accepted in all cases.Power to sanction expenditure on purchase of pharmaceuticals.

(i) Head of Institution.

Full powers.

(ii) Officers in Category-I Full powers.

(iii) Officers in Category-II Rs. 10,000 at a time.

(iv) Officers in Category-III Rs. 5,000 at a time.

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(v) Officers in Category-IV Rs. 1,000 at a time.

HOUSING PHYSICAL AND ENVIRONMENTAL PLANNING DEPARTMENT.

NOTE: - The term ‘Director-General’ wherever used, shall include Director-General, Project Management Unit.

The term Director, wherever used shall include Project Director, Project Management Unit, Gujranwala, and Director Engineering, Project Management Unit, Lahore. (added vide Finance Department’s Notification No. FD(FR)II-5/82(V-II) dated 21-07-1991)

NOTE 2 (I) The term ‘Director-General’ wherever used, shall include Director-General, Environmental Protection Agency, Punjab, Lahore.

(ii) The term Director, wherever used shall include Project Director, (Monitoring), Environmental Protection Agency, Punjab, Lahore.

(iii) The term Deputy Director (incharge of district level officer), wherever used, shall include Deputy Director (Implementation), Environmental Protection Agency, Punjab, Lahore. (Note 2 added vide Finance Department’s Notification No. FD (FR) II-2/89 dated 21-10-1991).

1. Technical Sanction:–(i) In the case of original works. (i) Administrative Department. Full power provided the excess over

the amount for which administrative approval has been accorded does not exceed 10 percent (In case the excess exceeds 10 percent fresh administrative approval will be required).

(ii) Chief Engineer(North), PHE Department

Director-General (PMU) (Substituted vide Finance Department’s Notification No. FD(FR)II-5/82-Vol-II dated 25-01-1992)

Full powers provided the excess over the amount for which administrative approval has been accorded does not exceed 10 percent (In case the excess exceeds 10 percent fresh administrative approval will be required).

(iii) Director (incharge of Divisional Officers).

Works upto Rs. 50 lacs provided the excess over the amount for which

79


administrative approval has been accorded does not exceed 10 percent.

(iv) Deputy directors (incharge of District level Offices)/ Executive engineers Construction Division).

Works upto Rs. 10 lacs provided the excess over the amount for which administrative approval has been accorded does not exceed 10 per cent.

(ii) In the cae of ordinary and special repairs.

(i) Director-General Full Powers.

(ii) Director (Incharge of Divisional level office).

Upto Rs.5 lac

(iii) Deputy Director Incharge of District level office

Upto Rs. one lac.

2. Acceptance of Tenders (i) Administrative Department Full powers(ii) Director General Full powers(iii) Director (Incharge of

Divisional level office)Upto Rs. 50 Lac

(iv) Deputy director Incharge District level Office (Executive Engineer (Construction Division).

Upto Rs. 10 lac

These powers are subject to the condition that:-

(i) The normal procedure laid down for invitation tenders is followed.

(ii) The rates quoted and/or amount tended are such that the total cost of project work will not exceed the amount for which technical sanction has been accorded by more than 4.5%

(iii) Where competitive tenders are to be invited under the rules, in case the lowest tender from an approved contractor is not accepted reason should be recorded and further approval should be obtained from the Director-General for tenders upto the value of Rs. 10 Lakh (b) the Administrative Department if the value of the tender is more thatn Rs. 10 lakh but not more than Rs. 20 lac, and (c) the Finance Department, if the value of tender exceeds Rs. 20 lac.

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Sr. # Name of powers To whom delegated Extent1 2 3 43. To sanction employment of work

charged establishment subject to the condition that -- (a) Provision exists in the

sanctioned estimates;(i) Administrative Department Full powers

(b) The power is exercised only when the order to commence the work has been received and

(ii) Director General Full powers

(c) The monthly wages allowed do not exceed the emoluments including allowances admissible to regular establishment of the same category.

(iii) Director, Incharge of Divisional Level Office

On salaries upto Rs. 2,000 per mensum

(iv) Deputy Director, Incharge Of District level Office.

On salaries upto Rs. 1,350 per mensum

4 Powers to sanction fixation of stock limits of various District level Offices or project Divisions.

(i) Administrative Department Full powers

(ii) Director General Full powers

5. Power to sanction tools and plants ordinary and special.

(a) Ordinary--

(i) Administrative Department Rs. 2.50 lac(ii) Director –General Rs. 2 lac(iii) Director Incharge of

Divisional level OfficeRs. 30,000/-

(iv) Deputy Director Incharge of District Level Office.

Rs. 10,000/-

(b) Special--(i) Administrative Department Rs. 5 lac(ii) Director –General Rs. 4 lac

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(iii) Director Incharge of Divisional level Office

Rs. 60,000/-


Rs. 20,000/-

6. Powers to sanction repairs and carriage of tools and plants.

(i) Administrative Department Rs. 1.50 lac

(ii) Director –General Rs. 1 lac(iii) Director Incharge of

Divisional level OfficeRs. 20,000/-


Rs. 10,000/-

7. Payment of compensation under the Workmen Compensation Act.

(i) Administrative Department(ii) Director –General(iii) Director Incharge of

Divisional level Office

Full powers upto the amount admissible under the Act, provided that the payment in each case is pre-audited and all cases in which there is a doubt as to the applicability of Act are referred to the Director – General for obtaining legal advice.

8. Administrative approval for Housing Schemes.

Director Incharge of Divisional Level Office.

Upto Rs. 3 lacs.Upto Rs. 7 lac. (Power enhanced vide Finance Department’s Notification No. FD(FR)II-1/78, dated 13.09.1990 & 12.03.1991)

Note 1—These powers shall be a subject to the following conditions—

(i) No expenditure on a scheme shall be incurred unless necessary provision for such expenditure exists in the Development Budget or Non –Development Budget of that year, as the case may be.

(ii) In case of Development Schemes copies thereof shall be sent to the Planning and Development Department and the Finance Department for their record.

Note 2:- The Scheme involving new posts shall be got cleared from the Finance Department with regard to the proposed expenditure on staff only.

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Sr. # Name of powers To whom delegated Extent1 2 3 49. Lease of surplus buildings (i) Administrative Department Full power for a period not exceeding

one year after obtaining competitive offers.

(ii) Director –General ---- do----(iii) Director Incharge of

Divisional level Office---- do----

10. Lease of land for Petrol Pumps at the prescribed rates.

(i) Administrative Department(ii) Director –General

Full powers for a period of 3 years subject to the condition that site is approved by the Divisional Petrol Pumps Committee and the land is under the control of Housing and Physical Planning Department.

11. Renewal of leases for Petrol Pumps granted under item 10 above.

(i) Administrative Department For a period of 3 years at a time

(ii) Director –General -----do----(iii) Director Incharge of

Divisional level OfficeFor one year at a time.

12. To remit the penalties imposed on account of deviation by the Prospective builders in Housing scheme of the H&PP Department.

Director –General. Full Powers.

13. To issue work orders for works and repairs.

(i) Deputy Director executive Engineer Construction Division.

Upto Rs. 15,000/-

(ii) Assistant Director Upto Rs. 7,000/-14. To divert provision for contingencies

of a sanctioned estimate for purchase of new items, provision for which could not be made in the original estimate, e.g. stationery, surveying equipment , testing instruments and scientific drawing instruments required for the preparation of estimates furniture

(i) Director(ii) Deputy director Executive

Engineer Construction Division

Full PowersRs. 5,000 at a time.

Provided that (i) expenditure on survey, scientific

drawing and testing instruments does not exceed 1% of the approved estimate; and

(ii) diversion would not be for the

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and equipment for site office, etc for the same work/estimate.

purchase of vehicles or for the construction residential or office accommodation other than the site office for the same work/project.

15. To divert provision for contingencies of a sanctioned estimate for meeting expenditure on minor additions to the work and for repairs necessary for the execution/completion of the work .

(i) Director Full powers

(ii) Deputy director Executive Engineer Construction Division

Rs. 5,000 at a time.

16. To sanction sale of trees whether standing or fallen, green or dead by public auction.

(i) Director Full powers

(ii) Deputy Director Upto Rs. 2,000/-

IRRIGATION AND POWER DEPARTMENT.

1 Technical Sanction.(i) In the case of original works. (i) Administrative Department Full Powers provided the excess over

the amount for which the administrative approval has been accorded does not exceed 10 per cent. (In case the excess exceeds 10 per cent fresh administrative approval will be required).

(ii) Chief Engineers Full Powers provided the excess over the amount for which the administrative approval has been accorded does not

84


exceed 10 percent. (In case the excess exceeds 10 per cent, fresh administrative approval will be required).

(iii) Superintending Engineers Works upto Rs. 50 lacs provided the excess over the amount for which administrative approval has been accorded does not exceed 10 per cent.Works upto Rs. 1.00 crore, provided the excess over the amount for which administrative approval has been accorded does not exceed 10 percent. (The earlier text substituted vide Government of the Punjab, Finance Department’s Notification No. FD(FR)II-1/78-V-II, dated 02.06.2000)

(iv) Executive Engineers Works upto Rs. 10 lacs provided the excess over the amount for which administrative approval has been accorded does not exceed 10 per centWorks upto Rs. 20.00 lacs, provided the excess over the amount for which administrative approval has been accorded does not exceed 10 percent. (The earlier text substituted vide Government of the Punjab, Finance Department’s Notification No. FD(FR)II-1/78-V-II, dated 02.06.2000)

(ii) (a) In the case of ordinary and Special repairs


(ii) Chief Engineers Full powers(iii) Superintending Engineers Upto Rs. 5 lacs(iv) Executive Engineers Upto Rs. One lac

(b) Special repairs to residential (i) Administrative Department Full powers

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buildings.(ii) Chief Engineers Rs. 40,000/- in case of each building.

Upto Rs. 1,00,000/- in case of each building.(Finance Department’s Notification No. FD(FR)II-1/78-Vol-II, dated 10.12.2002)

(iii) Superintending Engineers Rs. 20,000/- in case of each building.Upto Rs. 40,000/- in case of each building.(Finance Department’s Notification No. FD(FR)II-1/78-Vol-II, dated 10.12.2002)

(iv) Executive Engineers Rs. 10,000/- in case of each building.Upto Rs. 20,000/- in case of each building.(Finance Department’s Notification No. FD(FR)II-1/78-Vol-II, dated 10.12.2002)

2. Acceptance of tenders. (i) Administrative Department Full powers(ii) Chief Engineers Full powers(iii) Superintending Engineers

and other officers in corresponding ranks holding independent charges

Upto Rs. 50 lacsUpto Rs. 1.00 crore (The earlier text substituted vide Government of the Punjab, Finance Department’s Notification No. FD(FR)II-1/78-V-II, dated 27.01.2001).

(iv) Executive Engineers Upto Rs. 10 lacsUpto Rs. 20.00 lacs (The earlier text substituted vide Government of the Punjab, Finance Department’s Notification No. FD(FR)II-1/78-V-II, dated 27.01.2001).

The powers are subject to the conditions that:-

(i) The normal procedure laid down for invitation of tenders is followed:

86


(ii) The rates quoted and/or amounts tendered are such that the total cost of a project/work will not exceed the amount for which the technical sanction has been accorded by more than 4.5%

(iii) Where competitive tenders are to be invited under the rules, in case the lowest tender from an approved contractor is not accepted reason should be recorded and further approval should be obtained from (a) the Chief Engineer, for tenders up to the value of Rs. 10 lacs (a) the Administrative Department, if the value of the tender is more than 10 lacs but not more than Rs. 20 lacs and (c) the Finance Department if the value of the tender exceeds Rs.20 lacs.

3. The sanction employment of Work-Charged establishment subject to the conditions that :-(a) Provision exists in the

sanctioned estimates:(b) the powers exercised only


(c) the monthly wages allowed do not exceed the emoluments including allowances admissible to regular establishment of the same category.


(ii) Chief Engineers Full powers

(iii) Superintending Engineers and other officers in corresponding ranks holding independent charges

On salaries upto Rs. 2,000/- power mensum.

(iv) Executive Engineers On salaries upto Rs. 1,350/- power

87


mensum.

4. Powers to sanction fixation of stock limit of various divisions.

(i) Administrative Department Full powers including powers to decrease any stock limits temporarily or permanently.

(ii) Chief Engineers Full powers including powers to decrease any stock limits temporarily or permanently.

5. Powers to sanction tools and plants ordinary and special

Ordinary Special

(i) Administrative Department Rs. 2.50 lac Rs. 8 Lac(ii) Chief Engineers Rs. 2 lac Rs. 4 Lac(iii) Superintending Engineers Rs. 30,000/- Rs. 60,000/-(iv) Executive Engineers Rs. 10,000/- Rs. 20,000/-

6. Payment or compensation under the Workmen’s compensation Act.

(i) Chief Engineers Full powers upto the amount admissible under that Act provided that the payment in each case is pre audited and all cases in which there is a doubt as to the applicability of the Act are refereed to the Chief Engineer for obtaining legal advice.

(ii) Superintending Engineers and other officers in corresponding ranks holding independent charges

----do-----

7. Administrative approval for works. Superintending Engineers. Upto Rs. 3 lacUpto Rs. 7 lac. (Power enhanced vide Finance Department’s Notification No. FD(FR)II-1/78, dated 13.09.1990 & 12.03.1991)

Note:- these powers shall be subject to the following conditions:-(a) No expenditure shall be incurred on a scheme unless necessary provision for such expenditure exists in the

Development budget or the Non-Development Budget of that year, as the case may be.(b) In case of Development schemes copies there of shall be sent to the Planning and Development Department

88


and the finance Department for their record.Note:2- The schemes involving new post shall be got cleared from the finance Department with regard to the proposed

expenditure on staff only.7A. Administrative approval to deposit

works.(i) Administrative Department Upto Rs. 40 lac

(ii) Chief Engineers Upto Rs. 10 lac(iii) Superintending Engineers Upto Rs. 5 lac(iv) Executive Engineers Upto Rs. 25,000/-

Subject to the condition that total amount required for completion of the job has been deposited in advance.

8. Powers to write off losses due to depreciation of serviceable stock (i.e. book losses only as opposed to actual losses).

(i) Chief Engineers Upto Rs. 50,000/-

(ii) Superintending Engineers Upto Rs. 20,000/-(iii) Executive Engineers Upto Rs. 5,000/-

9. Leases of house, land or other immovable property belonging to Government by auction or competitive tenders.

(i) Administrative Department Full powers, provided the lease is for a period not exceeding 5 years.

(ii) Chief Engineers Full powers, provided the lease is for a period not exceeding 3 years.

(iii) Superintending Engineers and other officers in corresponding ranks holding independent charges

Upto one year, provided the rent of the property does not exceed Rs. 1,000/- per month.

(iv) Executive Engineers For a period exceeding 3 years provided that the rates are not lower than those previously approved.

10. Powers to sanction repairs replacement overhauling etc. the light machinery, motor vehicles and

(i) Administrative Department. Upto Rs. 2 lacs or 50 percent of the book value of the machinery whichever is less.

89


other tools and plants subject to the restrictions.(i) that the repairs are carried

out in the Government Workshop.

(ii) in the absence of Government Workshop open tenders are invited.

(iii) the expenditure is economical with reference to the service period of the tools, plants or machinery.

(ii) Chief Engineers. Upto Rs. 1 lacs or 50 percent of the book value of the machinery whichever is less.

(iii) Superintending Engineers. Upto Rs. 50,000 or 25 percent of the book value of the machinery whichever is less.

(iv) Executive Engineer. Upto Rs. 10,000 or 10 percent of the book value of the machinery whichever is less.

11. Lease of water power for mills. (i) Administrative Department. Full powers for a period not more than 5 years by auction.

(ii) Chief Engineers. Full powers for a period not more than 5 years by auction.

(iii) Superintending Engineers. Full powers for a period not more than 2 years by auction.

12. To sanction estimates for purchase or manufacture of materials to be used on work.

(i) Superintending Engineers. Full power within the limits sanctioned for reserve stock.

13. To purchase or manufacture materials to be used on works.

(ii) Executive Engineers. Full powers within the limits sanctioned for reserve stock subject to the approval or sanction of the estimate being obtained where required by the provisions of paragraphs 4.27 and 4.28 of the Punjab Public Works Department Code.

14. To sanction the carriage and handling charges of stock materials chargeable to stock.

(i) Executive Engineers. Full powers.

15. To sanction purely temporary increase of reserve stock limits of a Division, such increase to be

(ii) Superintending Engineers. Upto 20 percent increase over the sanctioned permanent limit of any Division.

90


absorbed within six months from the date of the increase.

16. Powers to sanction repairs and carriage of tools and plants.


Rs. 1.50 lac.

(ii) Chief Engineers. Rs. 1.00 lac.


(iv) Executive Engineers. Rs. 10,000/-17. To sanction sale of trees whether

standing or fallen, green or dead by Public auction.

(i) Superintending Engineers. Full power.

(ii) Executive Engineers. Upto Rs. 2,000/-18. To sanction sale proceeds of

thinning and pruning of standing trees.

Executive Engineers. Full powers subject to the condition in paragraph 2.6 of Irrigation Manual of Order.

19. To issue work orders for works and repairs.

(i) Executive Engineers.(ii) Sub-Divisional Officer.

Upto Rs. 15,000/-Upto Rs. 7,000/-

20. To divert provision for Contingencies of sanctioned estimate for purchase of new items, provision for which could not be made in the original estimate, e.g. stationery, surveying equipment, instruments and scientific drawing instrument required for the preparation of estimates furniture and equipment for site office, etc. for the same work/ estimate.

(i) Superintending Engineers.(ii) Executive Engineers.

Full powers.Rs. 5,000 at a time.Provided that – (i) Expenditure on survey,

scientific drawing and testing instrument does not exceed 1% of the approved estimate; and

(ii) Diversion would not be for the purchase of vehicles or for the construction of residential or office accommodation other than the site office for same work/ project.

21. To divert provision for contingencies of a sanctioned estimate for meeting

(i) Superintending Engineers.(ii) Executive Engineers.

Full powers.Rs. 5,000/-

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expenditure n minor additions to the work and for repairs necessary for the execution/ completion of the work.

POLICE DEPARTMENT.

1. Payment of rewards where granting of rewards is permissible under the police rules.


Full powers.

.(ii) Inspector General of Police. Full powers.

(iii) Deputy Inspector General of Police.

Full powers.

(iv) Superintendent of Police. Full powers2. (a) Powers to invite tenders in

prescribed form for consumable stores required for the Police.

Head of Office. Full powers.

(b) to sanction acceptance of the above mentioned tenders.

(i) Inspector General of Police. Full powers.

(ii) Deputy Inspector General of Police.

Full powers.

3. To give technical sanction to estimates for expenditure on all petty and annual repairs as well as original works or special repairs to buildings in the charge of Police Department.

(ii) Inspector General of Police.

Upto Rs. 50,000/-

(iii) Deputy Inspector General of Police.

Upto Rs. 25,000/-

(iii) Superintendent of Police and Principal, Commandant Police Training Centre,

Upto Rs. 10,000/-

92


Sihala.4. To sanction and incur expenditure

for the purchase of uniforms.(i) Deputy Inspector General of

Police.Rs. 75,000 at a time provided the purchases are made in accordance with rules/ instructions.

(ii) Superintendent of Police. Rs. 50,000 at a time provided the purchases are made in accordance with rules/ instructions.

5. To sanction and incur expenditure on repairs and replacement of equipment.

(i) Inspector General of Police. Full powers.

(ii) Deputy Inspector General of Police.

Upto Rs. 50,000/-

(iii) Superintendent of Police. Rs. 10,000/-Provided the purchases are made in accordance with the rules/ instructions.

6. (a) To sanction initial uniform allowance to Police Officers of the APUG and Punjab Police Officers.

Inspector General of Police. Full powers subject to the conditions laid down in rule 4.5 of the Punjab Police Rules.

(b) To sanction renewal of Summer and Winter uniforms allowance to Police Officers of the APUG and Punjab Police Officers.


(c) To sanction horse/ saddlery allowance on requirements of an officer to keep a horse.


PRINTING AND STATIONERY DEPARTMENT.

1. Power to sanction Tools and Plants. (i) Controller of Printing and Stationery.

Rs. 2 lac per item.

(ii) Superintendent Government Rs. 20,000 per item.

93


Press2. To sanction expenditure on account

of printing and binding work at private presses.


Full powers.

(ii) Controller of Printing and Stationery.

Full powers.

(iii) Superintendent Government Press. Manager Govt. Press, Bahawalpur.


(iv) Manager, Government Presses.

Rs. 500 in each case.

PRISONS DEPARTMENT.

1. To grant rewards to Warders and Head Warders for good work within the course of their ordinary duty.

(i) Inspector General of Prisons. Upto Rs. 100 in any one case. Total rewards not to exceed Rs. 1,000 per person per annum.

2. To sanction expenditure of the following nature on detenues:-(a) Purchase of articles of

games.(b) Special Medical Treatment.

(a) Inspector General of Prisons. Rs. 100 per head per annum.

(b) Inspector General of Prisons. Rs. 2,000 per head per annum.3. To sanction purchase of tools and

implements.Inspector General of Prisons. Rs. 10,000/-

4. Deleted.5. To grant technical sanction to

estimates of expenditure on works executed departmentally.


(ii) Inspector General of Prisons. Rs. one lac.6. Powers to invite and accept tenders

of dietary articles.(i) Inspector General Prisons. Full powers.

94


(ii) Superintendent, Jail Class-I. Upto Rs. 20,000/-

(iii) Superintendent, Jail Class-II. Upto Rs. 20,000/-

PUBLIC HEALTH ENGINEERING DEPARTMENT.

1. Technical Sanction:-(i) In the case of original works. (i) Administrative Department. Full powers provided the excess over

the amount for which the administrative approval has been accorded does not exceed 10 percent (In case the excess exceeds 10 percent, fresh administrative approval will be required).

(ii) Chief Engineers. Full powers provided the excess over the amount for which the administrative approval has been accorded does not exceed 10 percent (In case the excess exceeds 10 percent, fresh administrative approval will be required).

(iii) Superintending Engineers. Works upto Rs. 50 lacs provided the excess over the amount for which the administrative approval has been accorded does not exceed 10 percent.Works upto Rs. 1.00 crore, provided the excess over the amount for which administrative approval has been accorded does not exceed 10 percent. (The earlier text substituted vide Government of the Punjab, Finance Department’s Notification No. FD(FR)II-1/78-V-II, dated 02.06.2000)

(iv) Executive Engineers. Works upto Rs. 10 lacs provided the excess over the amount for which the

95


administrative approval has been accorded does not exceed 10 percent.Works upto Rs. 20.00 lacs, provided the excess over the amount for which administrative approval has been accorded does not exceed 10 percent. (The earlier text substituted vide Government of the Punjab, Finance Department’s Notification No. FD(FR)II-1/78-V-II, dated 02.06.2000)

(ii) In the case of ordinary and special repairs.

(i) Administrative Department. .

Full powers.

(ii) Chief Engineers. Full powers.

(iii) Superintending Engineers. Upto Rs. 5 lac.

(iv) Executive Engineers Upto Rs. one lac.(iii) Powers for special repairs to

residential buildings.(i) Administrative Department.

Full powers.

(ii) Chief Engineers. Rs. 40,000 in the case of each building.

(iii) Superintending Engineers. Rs. 20,000 in the case of each building.

(iv) Executive Engineers. Rs. 10,000 in the case of each building.2. Acceptance of tenders. (i) Administrative Department. Full powers.

(ii) Chief Engineers. Full powers.(iii) Superintending Engineers. Upto Rs. 50 lacs.

Upto Rs. 1.00 crore (The earlier text substituted vide Government of the Punjab, Finance Department’s Notification No. FD(FR)II-1/78-V-II, dated 27.01.2001).

96


(iv) Executive Engineers. Upto Rs. 10 lacs.Upto Rs. 20.00 lacs. (The earlier text substituted vide Government of the Punjab, Finance Department’s Notification No. FD(FR)II-1/78-V-II, dated 27.01.2001).

These powers are subject to the conditions that :-(i) the normal procedure laid down for invitation of tenders is followed;(ii) the rates quoted and/or amounts tendered are such that the total cost of a project work will not exceed the

amount for which the technical sanction has been accorded by more than 4.5%.(iii) where competitive tenders are to be invited under the rules, in case the lowest tender from an approved

contractor is not accepted reason should be recorded and further approval should be obtained from (a) the Chief Engineers. for tenders upto the value of Rs. 10 lacs; (b) the Administrative Department if the value of the tender is more than Rs. 10 lacs but not more than Rs. 20 lacs; and (c) the Finance Department, if the value of the tender exceeds Rs. 20 lacs.

3. To sanction employment of work charged establishment subject to the condition that:-(a) provision exists in the

sanctioned estimates;(b) the power is exercised only


(c) the monthly wages allowed do not exceed the emoluments including allowances admissible to regular establishment of the same category.


Full powers.

(ii) Chief Engineers. Full powers.

(iii) Superintending Engineers. On salaries upto Rs. 2,000 per mensum

97


(iv) Executive Engineers. On salaries upto Rs. 1,350 per mensum

4. Power to sanction fixation of stock limits of various Divisions.


(ii) Chief Engineers. Full powers.5. Powers to sanction tools and plants,

ordinary and special.ORDINARY


Rs. 2.50 lac.

(ii) Chief Engineers. Rs. 2.00 lac.


(iv) Executive Engineers. Rs. 10,000/-SPECIAL(i) Administrative Department.

Rs. 5 lac.



(iv) Executive Engineers. Rs. 20,000/-6. Powers to sanction repairs and

carriage of Tools and Plants.(i) Administrative Department.

Rs. 1.5 lac.



(iv) Executive Engineers. Rs. 10,000/-7. Payment of compensation under the (i) Chief Engineers. Full powers upto the amount

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Workmen’s Compensation Act. (ii) Superintending Engineers. admissible under the Act, provided that the payment in each case is pre-audited and all cases in which there is a doubt as to the applicability of the Act are referred to the Chief Engineer for obtaining legal advice.

8. Administrative approval for works. Superintending Engineers. Upto Rs. 3 lac.Upto Rs. 7 lac. (Power enhanced vide Finance Department’s Notification No. FD(FR)II-1/78, dated 13.09.1990 & 12.03.1991)

Note 1: These powers shall be subject to the following conditions:–(a) No expenditure shall be incurred on a scheme unless necessary provision for such expenditure exists

in the Development Budget or the Non-Development Budget of the year, as the case may be;(b) In case of Development Scheme, copies thereof shall be sent to the Planning and Development

Department and the Finance Department for their record.Note 2: The schemes involving new posts shall be got cleared from the Finance Department with regards to the

proposed expenditure on staff only.9. Lease of surplus buildings. (i) Administrative Department. Full powers for a period not exceeding

one year after obtaining competitive offers.

(ii) Chief Engineers. Full powers for a period not exceeding one year after obtaining competitive offers.

(iii) Superintending Engineers. Full powers for a period not exceeding one year after obtaining competitive offers.

10. To issue work orders for works & repairs.

(i) Executive Engineers. Upto Rs. 15,000/-

(ii) Sub-Divisional Officer. Upto Rs. 7,000/-

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11. To divert provision for contingencies of a sanctioned estimate for purchase of new items, provision for which could not be made in the original estimate, e.g. stationery, surveying equipment, scientific drawing instruments required for the preparation of estimates, furniture and equipment for site office, etc. for the same work/estimate.

(i) Superintending Engineers. Full powers provided that:-Rs. 5,000/- at a time.(i) Expenditure on survey,

scientific, drawing & testing instruments does not exceed 1% of the approved estimate; and

(ii) Diversion would not be for the purchase of vehicles or for the construction of residential or office accommodation other than the site office for the same work/ project.

(ii) Executive Engineers. – do –12. To divert provision for contingencies

of a sanctioned estimate for additions to the work and for repairs necessary for the execution/ completion of the work.


(ii) Executive Engineers. Rs. 5,000 at a time.

RECLAMATION AND PROBATION DEPARTMENT

1. To grant rewards for the arrest of absconders and absentees from amongst the probationally released prisoners.

(i) Director, Reclamation & Probation.

Upto Rs. 500 in each case.

(ii) Assistant Director Reclamation & Probation.

Upto Rs. 100 in each case.

REVENUE DEPARTMENT

GENERAL

Note:- The powers detailed in this section are to be exercised subject to the general or specific instructions issued by the Board of Revenue from time to time.

1. Remission of revenue in accordance (i) Board of Revenue. Full powers.

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with the rules.(ii) Commissioners.(ii) EDO (Revenue) (Substituted

vide Finance Department’s Notification No. FD (FR) II-5/82 dated 13-09-2001).

Full powers.

2. Remission of Land Revenue due to clamities.

(i) Board of Revenue. Full powers.

(ii) Commissioners.(ii) EDO (Revenue) (Substituted


Rs. 10,000/- per district.

(iii) Deputy Commissioner(iii) DO (Revenue) (Substituted


Rs. 1,000/- per district.

3. Remission of revenue otherwise than in accordance with the rules, but not in relaxation of any rules.

(i) Board of Revenue. Rs. 2,000/-


vide Finance Department’s Notification No. FD (FR) II-

5/82 dated 13-09-2001).

Rs. 1,000/-

4. Refund of revenue otherwise than in accordance with the rules, but not in relaxation of rules.

Board of Revenue. Upto Rs. 2,000 in each case.

5. Powers to sanction loans under the Agriculturist Loans Act.

(i) Board of Revenue. Full powers.

(ii) Commissioners.(ii) EDO (Revenue). (Substituted

vide Finance Department’s

Upto Rs. 50,000/-

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Notification No. FD (FR) II-5/82 dated 13-09-2001).

(iii) Deputy Commissioners.(iii) DO (Revenue). (Substituted


Upto Rs. 15,000/-

(iv) Assistant Commissioners Incharge of Sub-Divisions.

(iv) Dy. D.O. (Revenue). (Substituted vide Finance Department’s Notification No. FD (FR) II-5/82 dated 13-09-2001).

Upto Rs. 10,000 in each case.

(v) Tehsildars/ Mukhtiarkars. Rs. 1,000 in each case.6. Powers to sanction loans under the

Land Improvement Loan Act.(i) Board of Revenue. Rs. 1 lac in each case.

(ii) Commissioners.(ii) EDO (Revenue). (Substituted



(iii) Deputy Commissioners.(iii) DO (Revenue). (Substituted



(iv) Assistant Commissioners Incharge of Sub-Divisions.(iv) Dy. D.O. (Revenue).

(Substituted vide Finance Department’s Notification No. FD (FR) II-5/82 dated 13-09-2001).


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Sr. # Name of powers To whom delegated Extent1 2 3 47. Powers to sanction suspension of

recoveries of loan under the Land Improvement Loans Act and the Agriculturist Loans Act.

(i) Board of Revenue. Full powers but in accordance with the Taccavi Acts and Rules.


vide Finance Department’s Notification No. FD(FR)II-5/82 dated 13-09-2001).

Full powers but in accordance with the Taccavi Acts and Rules.

(iii) Deputy Commissioners. Upto the extent of three instalments in each case, irrespective of the amount of loans.

8. Powers to sanction the remission of disallowances by Audit Officers.

Commissioners.EDO (Revenue) (Substituted vide Finance Department’s Notification No. FD (FR) II-5/82 dated 13-09-2001).

Upto the sum of Rs. 100 in individual cases.

9. To sanction refund of court-fee stamps affixed unnecessarily, in consequence of an order of a Court.

Collectors. Full powers on production of an order of the Court.

9-A. To sanction refund of mutation fee in case of rejection of mutation in accordance with the rules.

Assistant Commissioner Incharge of a Sub-Division.Dy. D.O. (Revenue). (Substituted vide Finance Department’s Notification No. FD (FR) II-5/82 dated 13-09-2001).

Full powers.

10. To sanction refund or renewal of impressed or adhesive court-fee stamps which have been spoiled, or rendered useless or unfit for the purpose intended or for which the purchaser has not immediate use.

Collector.D.O. (Revenue). (Substituted vide Finance Department’s Notification No. FD (FR) II-5/82 dated 13-09-2001).

Full powers, subject to the deduction of six paisa per Rupee of face value in the case of refunds, except in case of court-fee, stamps not spoiled or rendered unfit for the returned in Collector, store on–(i) expiration of licence; or(ii) revocation of licence for any

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reason other than fault of the licensee.

11. To sanction expenditure in cases in which money is credited to Government or purchase of stamps, but stamps are not actually purchases.


Full powers.

12. To sanction writing off of the value of:(i) non-postal stamps that are

absolute, unserviceable or spoiled.

(i) Commissioners.(i) EDO (Revenue) (Substituted


Upto Rs. 500/-

(ii) water-marked plain paper which is damaged and unfit for use.

(ii) Collectors.(ii) D.O. (Revenue). (Substituted


Upto Rs. 300/-

(iii) (a) Stamps lost in transit.(b) loss of stamps

forming part of the stock in a local Branch Depot.

13. To write off irrecoverable loss of stamps revenue.

(i) Commissioner.(i) E.D.O. (Revenue).


Upto Rs. 500/-


vide Finance Department’s Notification No. FD (FR) II-

Upto Rs. 300/-

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5/82 dated 13-09-2001).14. Leases of surplus buildings. Board of Revenue. For a period not exceeding one year

after obtaining competitive offers.15. Administrative approvals works. Deputy Commissioner.

D.O. (Revenue). (Substituted vide Finance Department’s Notification No. FD (FR) II-5/82 dated 13-09-2001).

Upto Rs. 20,000/-

16. Grants-in-aid. Commissioners.E.D.O. (Revenue). (Substituted vide Finance Department’s Notification No. FD (FR) II-5/82 dated 13-09-2001).

Full powers in accordance with the rules.

17. Deleted.18. To sanction expenditure on account

of binding work of Revenue/ Settlement records.

(i) Director, Land Records. Rs. 2,000/- in each case.

(ii) Deputy Commissioners/ Settlement Officers.

(ii) D.O. Revenue). (Substituted vide Finance Department’s Notification No. FD (FR)II-5/82 dated 13-09-2001).


DISPOSAL OF LAND

1. To sanction grant of State Agricultural lands in colonies.

Commissioners.E.D.O. (Revenue). (Substituted vide Finance Department’s Notification No. FD (FR) II-5/82 dated 13-09-2001).

Full powers subject to the condition that the grant is made in accordance with standing orders or a Scheme approved by the Revenue Department in consultation with the Finance Department.

2. To sanction grant of nazul lands free of cost of Local Bodies.

(i) Commissioners.(i) E.D.O. (Revenue).

(Substituted vide Finance

Upto the value of Rs. 10,000Full powers.

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Department’s Notification No. FD (FR) II-5/82 dated 13-09-2001).

(ii) Board of Revenue/ Administrative Department.

3. To allot land for graveyards and cremation grounds

CollectorD.O. Revenue). (Substituted vide Finance Department’s Notification No. FD (FR) II-5/82 dated 13-09-2001).

Full powers.

4. To allot land for kanals (tanning yards)

(i) Collectors.(i) D.O. Revenue). (Substituted


Upto limit of two kanals in each case subject to Standing Orders of the Board of Revenue.



Full powers subject to Standing Orders of the Board of Revenue.

5. To sell State land for agricultural purposes.


Upto fifty acres; provided that:-

(a) The land is sold by auction held in accordance with the condition approved to Government or the board of Revenue; and

(b) The reserve price is approved by the Board of Revenue before the auction is held.

Note: The result of such auction should be reported to the Board of Revenue in such form as may be prescribed by it.

6. To sanction sale of awkward plots of (i) Commissioners. Full powers, provided:-

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State land for agricultural purpose by private treaty.

(i) EDO (Revenue) (Substituted vide Finance Department’s Notification No. FD (FR) II-5/82 dated 13-09-2001).

(a) the price is charged on the basis of the previous year’s auction price or the previous three years average auction price (whichever is higher) in the same of an adjoining chak or village;

(b) 10 percent of the price is charged in addition on account of concession to sell by private treaty;

(c) if the land is encroached upon, then in addition. 10 percent of the price for unintentional encroachment and 50 percent of the price for intentional encroachment; and

(d) the sale is in accordance with the policy laid down by Government or Board of Revenue.

Note: A copy of the sanction should be forwarded to the Board of Revenue.

(ii) Board of Revenue/Administrative Department.

Full powers.

7. To sanction sale of escheated land. (i) Collectors.(i) D.O. Revenue). (Substituted


Upto the value of Rs. 15,000/- subject to the condition that the land is sold by public auction after fully publicity.


Full powers.

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8. To sanction sale of nazul Land by:–(i) Public auction; and (i) Collectors

(i) D.O. Revenue). (Substituted vide Finance Department’s Notification No. FD(FR)II-5/82 dated 13-09-2001).

Sites upto two acres.

(ii) Commissioners.(ii) E.D.O. Revenue).

(Substituted vide Finance Department’s Notification No. FD(FR)II-5/82 dated 13-09-2001).

Sites upto five acres.

(iii) Board of Revenue. Full powers.(ii) Private treaty at market value.

Board of Revenue. (i) in a Municipal Corporation or a First Class Municipality-sites upto half an acre;

(ii) in a second class Municipality and other urban area-site upto one acre; and

(iii) in rural areas-sites upto five acres.

9. To sanction or cancel sale of old wells.

CollectorsD.O. Revenue). (Substituted vide Finance Department’s Notification No. FD (FR) II-5/82 dated 13-09-2001).

Full powers.

10. To sanction sale of State land for non-agricultural purposes by:–(i) Public auction; and (i) Collectors.

(i) D.O. Revenue). (Substituted vide Finance Department’s

Sites upto two acres.

108



(ii) Commissioners.(ii) E.D.O. Revenue).

(Substituted vide Finance Department’s Notification No. FD(FR)II-5/82 dated 13-09-2001).

Sites upto five acres.

(iii) Board of Revenue. Full powers.(ii) Private treaty at market value.

Board of Revenue. (i) In a Municipal corporation or first class Municipality-sites upto half an acre;

(ii) in a Second Class Municipality and other urban areas-sites upto one acre;

(iii) in rural areas-sites upto five acres.

11. To sanction sale of sites required exclusively for the purpose of a temple mosque or other religious building in State-owned towns, i.e. towns built mainly on State owned land colonies.

(i) Collectors.(i) D.O. Revenue). (Substituted


Upto 2 kanals at half the market value of the land.

(ii) Commissioners.(ii) E.D.O. (Revenue).


Upto 4 kanals in any individual case at half the market value of the land.

(iii) Board of Revenue. Full powers subject to the condition that the first four kanals are paid for at half the market value and any area is excess is paid for at full market rates.

12. To sanction sale of land required (i) Commissioners. Upto 12 kanals subject to the condition

109


exclusively for the purpose of a mosque, temple or church in areas other than those specified in item 11.

(i) E.D.O. Revenue). (Substituted vide Finance Department’s Notification No. FD(FR)II-5/82 dated 13-09-2001).

that the first 4 kanals are paid for at half the market value and any area in excess at full market rates.

(ii) Collector.(ii) D.O. Revenue). (Substituted


Upto 4 kanals at half the market value of the land.

13. To sanction reserve price of land to be sold by auction.


(ii) Board of Revenue. Full powers.(iii) Commissioners.(iii) E.D.O. Revenue).


For land they are competent to sell.

14. To sanction sale of village residential shod site private treaty.

Collectors.D.O. (Revenue). (Substituted vide Finance Department’s Notification No. FD (FR) II-5/82 dated 13-09-2001).

Full powers subject to the order of the Commissioners regarding the price.

15. To fix amount of compensation cases involving breach of the conditions of sale.



Upto Rs. 1,000/-

(ii) Board of Revenue. Upto Rs. 10,000/-(iii) Administrative Department. Above Rs. 10,000/-

16. To cancel sale of State land and refund the price already paid in

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cases in which:–(1) the land is sold and after sale

it transpires that:(a) it, or a part of it, is owned by another person; or(b) it, or a part of it, is already allotted or leased out to another person or it has already been sold on installment basis to another person; or(c) a part, or whole of it, is a graveyard.

(2) the land is sold as commanded by a canal but it is found later on as a result of the Irrigation Department’s report that a major part of it is situated outside the Irrigation boundary of the canal.

(3) the land is sold erroneously under some mistake of fact.


Full powers provided that:–(a) the cancellation is of the whole

and not of part of it; and(b) the price paid in refunded

without any interest there on or compensation.

Note: A copy of the order canceling sale should in each case be supplied to the Board of Revenue.

EXCHANGE17. To sanction exchanges of Nazul

land of equal value.Board of Revenue. (a) in a Municipal Corporation or a

First Class Municipality-sites upto half an acre;

(b) in a Second Class Municipality and other urban areas-sites upto one acre;

(c) other areas-sites upto five acres.

18. To sanction exchange of land under the peasant grant of occupancy with state land in colony areas.

(i) Board of Revenue. (a) where land has been acquired for public purposes;

(b) where the Irrigation Department

111


find difficulty in maintaining irrigation; and

(c) where the land has been adversely affected by water-logging, and the sub-soil water is reported by the Irrigation Department or any other agency of Government dealing with water-logging and salinity control to be within five feet of the surface and the area affected has become banjar to the extent of 1/3rd of the total holding and is incapable of bearing 25 paisa corp owing to the presence of thur.



Powers to sanctin exchange upto 25 acres within 10 years of the grant and subject to the limitation given in the item 18(i) above.

LEASE19. To sanction lease of:

(1) Land under the rules contained in Appendix III to the Land Administration Manual other than land included in a colonization scheme or which is likely to come under perennial irrigation in the forceable future.

(i) Commissioners.(i) EDO (Revenue) (Substituted


Upto one hundred and fifty acres in accordance with the rules for the lease of waste land contained in Appendix III to the Land Administration Manual for a maximum period of twenty years, provided that the total area held on lease by a single lease does not exceed on one hundred and fifty acres.

(ii) Board of Revenue. Full powers in accordance with the rules for the lease of waste lands

112


contained in Appendix II to the land Administration.

(2) Land for grazing of cattle. (i) Collectors.(i) D.O. Revenue). (Substituted


Upto ten acres for a period not exceeding two years.



Full powers.

(3) Fruit trees not in the compound of Government buildings.

(i) Collectors.(i) D.O. (Revenue). (Substituted


For one year.



Full powers.

20. To lease out State agricultural land by tenders in colonies.



Upto one hundred acres of a period not exceeding ten harvests.



Full powers subject to any order issued by Government or the Board of Revenue and provided that the area to be held at one time by a lease shall not exceed the limit fixed under the Land

113


Revenue Orders.21. To lease out State land for

agricultural purposes by private treaty.



Upto fifty acres for a period of one year only in respect of land for which offers by tenders or auction fail to attract a bidder provided that no second lease of the same land to the same lease in continuation of the first lease should be allowed without the sanction of the Commissioners.



Upto fifty acres for a period of two years only in respect of land for which Officers by tender or auction fail to attract a bidder provided that no lease of land beyond two years is allowed in continuation of the same lease without the sanction of the Board of Revenue.

(iii) Board of Revenue. Full powers upto five years.22. To sanction long lease with special

conditions under a scheme approved by Government.



Full powers subject to standing order of the Board of Revenue.

(ii) Board of Revenue. Full powers.23. To sanction lease of nazul land. (i) Commissioners.

(i) EDO (Revenue) (Substituted vide Finance Department’s Notification No. FD(FR)II-5/82 dated 13-09-2001).

(a) Lease of areas upto five acres for a period not exceeding five years provided that the lease does not involve erection of a building.

(ii) Board of Revenue/ Administrative Department.

Full powers.

24. To sanction lease of State land for non-agricultural purposes.

(i) Commissioners.(i) EDO (revenue) (Substituted

vide Finance Department’s

(a) In a Municipal Corporation or a first class Municipality leases of areas upto two acres for a

114



period not exceeding five years provided the lease does not involve the erection of a building.

(b) In a second class Municipality and other areas, leases of areas upto five acres for a period not exceeding five years provided that the lease does not involve the erection of a building.

(ii) Board of Revenue. Full powers subject to the condition that the lease does not involve the erection of a building.

25. To sanction lease of land to local bodies.



Upto two acres for a period of five years provided the lease does not involve the erection of any building.



Full powers subject to the standing orders issued from time to time by Government or the Board of Revenue.

26. To lease out State land for brick kilns.



Full powers subject to standing orders of the Board of Revenue.

CONCESSIONS AND REMISSIONS

27. To sanction renewal, for the term of the new settlement of land revenue, assignments enjoyed by religious

Board of Revenue. Grants of the annual value of Rs. 50 or under.

115


and charitable institutions or rest-houses the terms of which have expired (with the expiring settlement).

28. To convert an assignment of land revenue released for the life or lives of the Manager or Managers of any religious and charitable institution or rest house into an assignment for the term of the new settlement on the condition of its proper maintenance even though one or more of the grantees is still alive.

Board of Revenue. Grants of the annual value of Rs. 50 or under provided that a grant of which the condition have been so altered shall in no case be resumed until it is liable to resumption under the conditions on which it was originally made.

29. To sanction Continuance of village service grants at a general re-assessment of a district.

Board of Revenue. All grants of the annual value of Rs. 20 or under for any period not exceeding the term of the new settlement.

30. To sanction continuance of religious and charitable grants for the remainder of term of settlement if the original term of release expires during the period of settlement.

Board of Revenue. All grants of the annual value of Rs. 50 or under.

31. To remit acreage rate. (i) Commissioners.(i) E.D.O. (Revenue).


To remit upto Rs. 100 per harvest in a single case.

(ii) Collectors.(ii) E.D.O. (Revenue).


Upto Rs. 50 per harvest in a single case.

32. To levy or remit acreage rate. Board of Revenue. Full powers.

116


33. To sanction remission of rent on temporary cultivation.

(i) Commissioners.(i) EDO (revenue) (Substituted


Full powers subject to standing orders issued by the Board of Revenue from time to time (Returns of remission granted should be furnished to the Board of Revenue).



Upto Rs. 100/-

34. Shifting of installments connected with disposal of land.

(i) Board of Revenue. Upto three years.



Upto two years.

(iii) Collectors. Upto one year.35. Increase in number of installments

connected with the disposal of land.(i) Board of Revenue. Upto 14 half yearly installments.



Ten half yearly installments.

(iii) Collectors.(iii) D.O. (Revenue). (Substituted


Six half-yearly installments.

PUBLIC SERVICE DEPARTMENT

117

Sr. # Name of powers To whom delegated Extent1 2 3 41. Advertisement charges. (i) Chairman. Full powers.

(ii) Secretary. Upto Rs. 1,000/- in each case.2. To sanction expenditure on payment

of remuneration to government servants and/ or to persons other than government servants; employed in connection with the examinations held by the Commission.

(i) Chairman. Full powers.

(ii) Secretary. Rs. 50/- in each case.3. Hiring of furniture, stadia/halls labour

charges for carriage of furniture, etc., and provision of other essential facilities connected with examination held by the Commission.

Chairman. Full powers.

SECRETARIAT

1. Sanctioning expenditure debitable to contingencies:–(i) Local purchase of stationery. Chief Secretary. Full powers provided that no non-

availability certificate will be required from the controller of printing and stationery for any item not exceeding Rs. 2,000/- at a time.

(ii) Addition to or repairs of Instruments and furniture.

Chief Secretary. Full powers.Note: Hiring of furniture should be avoided. The delegation is meant to cover the period till furniture is purchased.

(iii) Furniture on rent of residential buildings.

Chief Secretary. Upto 20 percent of the pay of the occupant, or the intending occupant subject to a certificate from the Executive Engineer that the rent is

118


reasonable.(iv) Ceremonial functions and state entertainment.

Chief Secretary. Upto Rs. 10,000/- in each case subject to the availability of funds in the sanctioned Budget Estimates.

2. To sanction expenditure on operation & maintenance of aircrafts.

Secretary to C.M. Pl.Chief Pilot, VIP Flight. (Substituted vide Finance Department’s Notification No. FD(FR)II-7/80, dated 29.03.1990)

Upto Rs. 4.00 lacks at a time.

POPULATION WELFARE DEPARTMENT (Added vide Finance Department’s Notification No. FD(FR)II-5/82, dated 23.11.2003)

1. Reimbursement of IRC claims of CS cases of the RHS-B Centres.

Administrative Department. Full powers.

2. Purchase of medicines. Director General. Full powers.3. Purchase of medicines for CS cases

in RHS-A Centres.Medical Officer / Incharge RHS-A Centres.


4. Reimbursement of IRC claims of CS cases of RHS-A Centres.

Medical Officer / Incharge RHS-A Centres.

Full powers.

LOCAL GOVERNMENT AND RURAL DEVELOPMENT DEPARTMENT (Added vide Finance Department’s Notification No. FD(FR)II-1/78, dated 12.03.1991)

1. Administrative approval for works. (i) Superintending Engineer, Local Government & Rural Development Department.

Upto Rs. 7 lac.

(ii) Directors Local Government & Rural Development Department.

Upto Rs. 7 lac.

Note 1: These powers shall be subject to the following conditions:–(a) No expenditure shall be incurred on a scheme unless necessary

provisions for such expenditure exists in the development budget or the non-development budget of that year, as the case may be.

(b) In case of development scheme, copies thereof shall be sent to the Planning & Development Department and the Finance

119


Department for their record.Note 2: The schemes involving new posts shall be got cleared from the

Finance Department with regard to the proposed expenditure on staff only.

120

SUPPLEMENTARY ORDERS BEARING ON THE PUNJABDELEGATION OF POWERS FINANCIAL RULES, 1990

------------------------------ADDITIONAL COMMISSIONERS AND ADDITIONAL HEADS OF

DEPARTMENTS-POWERS OF DISPOSAL OF TOOLS, PLANT AND MACHINERY

Finance Department letter No. SOAA-II 55/62-2443/63 DATED 20th March, 1964.

Subject:- DISPOSAL OF TOOLS AND PLANTS AND MACHINERY UNDER THE WEST PAKISTAN DELEGATION OF – POWERS UNDER THE FINANCIAL RULES AND THE POWERS OF RE-APPROPRIATION RULES, 1962.

I am directed to refer to the Service and General Administration Department’s notification No. PRC-3/-3/62, dated 21st March 1962, on the above subject and to state tat a proposal has been received to delegate the powers to declare Tools and Plants and surplus and unserviceable. The suggestion is based on the presumption that no powers stand delegated already. The presumption is not correct as under the delegation Orders, powers are already delegated, - vide item 6 of Part I to declare stores surplus or unserviceable. Similarly, under item 7, Part I, Powers are delegated to sell surplus or unserviceable stores and stocks by auction. The word “Stores” as specified in paragraph 4.15 of the P.W.D. Code, include Tools and Plants. With these clarifications, it is not considered necessary to issue further orders in this respect. However, it has been decided that for the disposal of –

(i) Air –conditioners;(ii) Refrigerators;(iii) Motor-Cycles and;(iv) Radio Sets, etc.(v) Tractors and earth-moving, etc., the same procedure, as prescribed for

the disposal of commercial Vehicles, etc., under item 7-A Part I of the Delegation Order, 1962 should be adopted. Thus the disposal of these items should be subjected to the following condition:-

(1) The strength of the articles in the Department has been sanctioned by the Finance Department and that the replacement is required for keeping up the Sanctioned strength;

(2) That the article have been condemned for use by the Competent Authority or completed the number of years of service which may by prescribed in consultation with the Competent Authority for different types of articles;

(3) That there is budget provision for the expenditure involved; and(4) That the Officer concerned is satisfied that the work for which articles are

originally sanctioned has not undergone substantial reduction making it redundant to replace the articles.

GOVERNMENT – DEFINITION OF

Finance Department letter No. SOAA-II -3/59-1685/64 Dated 10th December, 1964.

Subject: - DEFINITION OF TERM “GOVERNMENT” AS USED IN THE FINANCIAL SANCTIONS.

It has been brought to the notice of the Finance Department that an ambiguity exists in certain quarters with regard to the term “Government” as used in matter of financial sanctions under the Financial Rules. The term is already defined and the business of Government is distributed amongst several departments under West Pakistan Government Rules of Business, 1962. The word “Government” as defined in rule 2(x) of the Rules of Business means Executive Government of the Province and executive authority of the Provincial Government in financial matters is exercised by Administrative Department in consultation with the Finance Department.

2. Under rule 121 of the Punjab Financial Rules Volume I Government, has been defined as “an Administrative Department of Government” This definition when read with rule 15 of the Rules of Business, also clearly shows that no Administrative

121

Department, without previous consultation with the Finance Department, can issue any order having financial implication, expect an order in pursuance of any general or special delegation made by the Finance Department.

3. With this clarification it is hoped that consultation with Finance Department will invariable be made when the authority competent to accord financial sanction is “Government” and no specific delegation for the purpose of such a sanction, already exists in favour of the sanctioning authority.

6. An acknowledgement is requested.

LOCAL PURCHASE POWERS

Copy of Memo No. III-1/212-IX/69 dated the 22nd December, 1969, from the Government of West Pakistan, Industries, Commerce & M.R. Deptt. to Home Department.

Subject:- LOCAL PURCHASES TO BE MADE BY POLICE DEPARTMENT

Reference correspondence resting with your U.O. No. HP.II/VI-3/63, dated 16th December, 1969, on the subject noted above.

2. In relaxation of the normal purchase procedure the Governor of West Pakistan is pleased to authorized the Police Department to make their purchase of clothing the equipment except imported items without the intermediary of Supply Wing of the Directorate of Industries. The Police Department however may make necessary delegation of powers in this behalf to their officers as deemed fit by them.

Memo. From the Inspector General of Police, Punjab, Lahore, to All Heads of Police Offices Punjab.No. 5140-82/C-3, dated Lahore, the 6th May, 1975.

Subject:- LOCAL PURCHASE TO BE MADE BY POLICE DEPARTMENT.

In pursuance of Government of West Pakistan Industries Commerce & Mineral Resources Department Memo No. III-1/212-II/69, dated 22nd December, 1969 (given above) the following officers are delegated powers, as noted against each to make local purchase of Clothing and Equipment (expect imported items) without the intermediary of the Director Industries:-

No. Name Powers1 (i) All Deputy –Inspector General of Police

(ii) Commandant, Punjab Reserve Police, Chuharkana.,(iii) Principal, Police Training College, Sihala.


2. (i) Asstt. Inspector General of Police, Government Railway Police Punjab, Lahore.

(ii) Asstt. Inspector General of Police, welfare & P.O.P. Organization Punjab Lahore.

(iii) All Districts Superintendent of Police including Police, motor, Transport, Punjab, Lahore.

(iv) Officers Incharge Police training Institutions.(v) Deputy Superintendent of Police, Lahore Range, Reserve

Lahore.

Rs. 50,000/- at time

2. The above powers shall be exercised subject to the availability of funds after ovserving normal procedure of inviting quotations samples, etc.

3. This is in supersession of the instruction, contained in this office Circular Memo. No. 975-1074/3-C-4 (dated 14th February, 1970).

(Sd.)KHALID AHMAD ALIAIG/F

For Inspector – General of Police, Punjab, Lahore.

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Copy from the Industries and Commerce & M.R. Department Section. III Government of the West Pakistan to Health Department. Memo No. III/I/I/431, IX/76, dated Lahore, the 23rd March, 1969.

Subject:- REVISED PURCHASE PROCEDURE FOR PURCHASE OF MEDICAL STORES AND ENHANCEMENT OF LOCAL PURCHASE POWERS

. Reference correspondence resting with this department Memo. No. III-I/431-IX/67, dated 20th September, 1968.

In Partial modification of the orders contained in the above mentioned Memo, the Government of West Pakistan is pleased to approve of the following revised purchase procedure in respect of medial stores and enhancement of the local purchase powers

* * * * * * * * * ** * * * * * * * * ** * * * * * * * * *

LOCAL PURCHASE POWERS FOR PURCHASE OF PHARMACEUTICALS

15% of the total budget under Pharmaceuticals shall be utilized for local purchase by all Hospital in West Pakistan. The remaining 85% of the budget of an institution should be utilized through the normal procedure of placing indents with the Medical Stores Depots. These indents shall be placed in accordance with the time schedule mentioned in the proceeding paras.

Local purchase powers shall be exercised as under:- (i) Medical Superintendents of the Hospital shall be allowed to make

purchases upto 25% of the portion allotted to them for local purchase directly from the local market and their discretion in this regard will be unfettered

(ii) The remaining 75% of the budgetr apportioned for local purchase (i.e. 11.25% of the total budget under pharmaceuticals of the particular institution) shall be utilized for local purchase by a committee headed by the Medical Superintendent of Institution concerned and another two members nominated by the Secretary, Health Department. These purchases shall be made on the most economic basis by the Committee.

(iii) Whenever medicines/drugs are requisitioned from the Medical Stores Depot by an institution and these cannot be made available within the stipulated period.


Subject:– LOCAL PURCHASE POWER FOR THE PURCHASE OF MEDICINES

------------------------------

Will the Section Officer (Coord), Health Department, kindly refer to his U.O. No. SO(Coord)5-1/88, dated the 5th July, 1988 on the subject noted above?2. Finance Department agrees to enhance local purchase powers of certain categories of officers in the Health Department and sanction local purchase powers anew in other cases, in the case of Medical Superintendents of Hospitals (Teaching Hospitals, District Headquarters Hospitals and Tehsil Headquarters) in the Punjab for purchase of medicines from the budget allocation of the financial year as per the following:–

a) Powers of Medical Superintendents of Teaching Hospitals will be enhanced so as to permit utilization of 40% of the budgetary allocation for local purchase of medicines as against 25% al already sanctioned.

b) In the case of Distt. Headquarter Hospitals, the powers of Local Purchase shall be enhanced to allow utilization of 25% of the budget allocation for purchase of medicines as against 15% previously allowed.

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c) The officers incharge of Tehsil Headquarter Hospitals are granted powers to utilize 15% of their budget allocation for purchase of medicines, through local purchase powers.

3. In addition to the above, the existing powers of Medical Superintendents of Teaching Hospitals are enhanced from 10,000/- on any one item, to Rs. 20,000/-.4. The prescribed procedure for local purchase of medicines shall be strictly observed.5. These instructions shall come into effect immediately.

Section Officer (Supply)To

The Section Officer (Coord),Health Department.

U.O. No. SOS/4(6)/79 Dated Lahore, the 31st August, 1988

LOCAL PURCHASE POWERS

Industries and Mineral Development Department.Letter No. 11.16/146/69, dated 8th October, 1970, endorsed by Finance Department.

Subject: ENHANCEMENT OF LOCAL PURCHASE POWERS.

In partial supersession of the orders contained in Government of West Pakistan Industries Commerce and Mineral Resources Department, Memo No. IX-6/60 dated the 22nd November, 1960 the Governor of the Punjab is pleased to enhance the limit for local purchases from within the country (Not involving expenditure of foreign exchange) in respect of the officers of various categories mentioned in the First Schedule of Delegation of Powers in the Financial Rules and the Powers of Re-appropriation Rules as indicated below:

(1) Officers in Category-I 25,000 per year(2) Officers in Category-II 15,000 per year(3) Officers in Category-III 10,000 per year(4) Officers in Category-IV 5,000 per year

The above powers would be available for:(a) An article of stores

OR(b) A Class of similar articles of stores

at one time without splitting the indent during the period of one year, unless the requisite stores are either controlled or covered by the Rule & Running Contract or are of such a special nature as can not easily be procured or are exempted under Special general orders of Government or by any other officer authorised on their behalf.

Necessary decision regarding the grouping of stores will be communicated in due course.

Industries and Mineral Development Department Letter No. 11-16/164-69(iii) 17th February 1971

Subject: ENHANCEMENT OF LOCAL PURCHASE POWERS

In pursuance of paragraph 2 of this Departments letter No. II-16/46-66 dated 8th October, 1970 the Governor of the Punjab is pleased to approve the following categorization classification of various type of machinery and spare parts to be locally purchased by the Agriculture Department, Government of the Punjab:–

1. All Earth moving machinery except bulldozers.2. Bulldozers.

(i) Main engine, Fuel system, Air cleaning group, Electrical system and starting Engine system.

(ii) Gear box, Final drive, stearing system, Clutch, Brakes, Cooling, Hydraulic and other system.

3. Tractors (Wheel type).4. Other farm equipment.5. Drilling machinery and equipment.

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6. Automobile Vehicle (all Engine/other parts except Tyres, Tubes and batteries).

7. Tyres and Tubes.8. Batteries.The spares for each of these types of machinery/group would be considered a

distinct articles of stores for the purpose of limits on powers of local purchases.This supersedes the orders contained in Finance Department reference Nos.

SOS-IV/37/70, dated 14th January, 1971.

Finance Deptt. Letter No. F.D/Acctts/(A&A) II-11/69, dated the 3rd November, 1971

Subject: DELEGATION OF POWERS UNDER THE FINANCIAL RULES AND THE POWERS OF RE-APPROPRIATION RULES, 1962

I am directed to state that it has been brought to the notice of this Department by the Accountant General, Punjab that some of the Departments are under the impression the local purchase powers enhanced by the Industries and Mineral Development Department in their letter No. II-16/147-69, dated 8th October, 1971, supersede the powers of sanctioning the expenditure delegated to different categories of Officers under the Financial Rules and the powers of Re-appropriation Rules, 1962. In this connection it is clarified that “sanction of an expenditure” and “making local purchase” are two different acts for which specific powers have been delegated by the Finance Department and Industries and Mineral Development Department respectively. It is, therefore, essential that proper distinction should be maintained while exercising the said powers.2. It is therefore, requested that all Officers concerned may kindly be directed not to confuse the scope of the Financial Rules and Powers of Re-appropriation Rules, 1962 with the powers of “local purchases” approved by the Industries and Mineral Development Department. The Audit Officers have also been requested to scrutinize properly the sanctions issued by the various categories of officers with a view to ensuring that the powers delegated by the Finance Department and Industries and Mineral Development Department are properly exercised and not confused with each other.

Industries and Mineral Development Deptt. Letter No. II-1/1-75, dated 17th January, 1975, endorsed by Finance Department.

Subject: ENHANCEMENT OF LOCAL PURCHASE POWERS .

In partial modification of this Department Memo No. 11-16/146-69, dated 8th October, 1970, the Governor of the Punjab is pleased to approve the enhancement of the local purchase powers of the officers of the various categories as under:–

Rs.(a) Officers of Categories I & II 50,000(b) Officers of Categories III 20,000(c) Officers of Categories IV 10,000

Finance Department’s Letter No. SOS-4(9)/77, dated 15th August, 1977.

Subject: LOCAL PURCHASE POWERS OF DEPARTMENTAL OFFICERS

I am directed to state that under letter No. II-I/1-75, dated 17th January, 1975 from Secretary to Government of the Punjab, Industries and Mineral Development Department, the various departmental officers are allowed to effect local purchase of all article of store or a class of similar articles of stores (not involving foreign exchange) at one time without splitting the indent (total requirement) during a period of one year upto the following extent:–

Rs.(a) Officers of Categories I & II 50,000(b) Officers of Categories III 20,000(c) Officers of Categories IV 10,000

2. In order to enable the departmental officers to effect the local purchase of stores with the least possible delay and without incurring additional expenditure of advertisement, etc., it has been decided that the said officers may obtain quotations

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through Limited Tender Enquiry instead of floating Advertised Tender Enquiry upto their maximum local purchase powers. All concerned under your control may kindly be informed accordingly.

Industries Mineral Development Department letter No. II 8 16/78 Part II dated the 10th March, 1980, endorsed by the Finance Department.

Subject: ENHANCEMENT OF LOCAL PURCHASE POWERS.

In partial modification of this Department’s Memo No. II-I/1-75, dated 17th January, 1975, the Governor of the Punjab is pleased to enhance Local Purchase Powers of Departmental Officers to the following extent:–

Category of Officers Existing Powers Enhanced Powers

Officers of Category I & IIOfficers of Category I & IIOfficers of Category I & II

Rs.50,00020,00010,000

Rs.75,00030,00015,000

2. All concerned under your administrative control may please be informed accordingly.

FINANCE DEPARTMENT CIRCULAR LETTER No. FD(FR)II-5/82

Dated 2nd November, 1986

Subject: LOCAL PURCHASE POWERS OF DEPARTMENTAL OFFICESir,

I am directed to state that under rule 15.2(a) of the Punjab Financial Rules Vol.I the departmental officers in various categories are authorised to make local purchase of an article of store or a class of similar article of stores (not involving foreign exchange) at one time without splitting the indent during the period of one year. The powers delegated to these officers under this rule have revision therein was notified by the industries and mineral development department (in consultation with the finance department), vide its letter No. II-8-16/78-Part.II, dated 10.03.1980 (Copy reproduced overleaf). Keeping in view the need for further enhancement of these powers in keeping with the spirit of the decentralized purchases and to offset the effect to price escalation, it has now been decided to increase the local purchase powers of the departmental officers upto the following extent with immediate effect:–

Officers of Categories I & II Rs. 1,50,000Officers of Categories III Rs. 60,000Officers of Categories IV Rs. 30,000

2. All concerned under your administrative controller may please be informed accordingly.

PURCHASE OF PERIODICALS AND NEWSPAPERS

Finance Department’s letter No. SOA-II-3(17)/62-636/711, dated Ist April, 1964

Subject: PURCHASE OF PERIODICALS AND NEWSPAPERS.

I am directed to refer to the West Pakistan Delegation of Powers under the Financial rules and the Powers of the Re-appropriation Rules, 1962. Under serial No. 3(XVI) of Part-I of the Second Schedule the Administrative Department, Officers in category I and II have been delegated full powers to purchase Periodicals and Newspapers. These delegations were made to avoid inconveniences to the Department and Officers so that Periodicals and Newspapers could be purchases. However, instances have come to the notice of the Finance Department where Periodicals, Magazines and Newspapers having no connection with the work of the department are being purchased regularly.

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2. Officers are, therefore, requested to kindly ensure that only such Periodicals, Magazines/Newspapers are purchased which are actually required in connection with the work of the Department. In particular, Magazines and Periodicals, having predominantly entertainment value only e.g. Readers Digest, Mirror, should not purchased.3. Acknowledgement is requested.

Finance Departments Letter No. FD(FR)-II-37/75, dated 2nd January, 1976 to the Accountant General, Punjab, Lahore.

Subject: PURCHASE OF PERIODICALS AND JOURNALS.

I am directed to state that some Departments have sought sanction from the Finance Department to the relaxation of rules for the payment of subscription for the purchase of periodicals and journals stating that the payment of subscription is treated as “Advanced Payment” by your office and requires relaxation of rules. The matter has been examined and the Finance Department considers that subscription in respect of periodicals/journals for a specified period is paid in advance to the publishers/suppliers who undertake to supply the publications. It has been decided that the payment of subscription in respect of such journals and periodicals may not be treated as an “advance payment” which requires relaxation of Rules. The firm’s invoice demanding the subscription may be treated as sufficient for allowing payment.

Finance Department’s D.O. Letter No. Fin.(Lib.)5/3/78, dated the 6th March, 1978

Subject: PURCHASE OF PERIODICALS AND NEWSPAPERS.

Please refer to the former Government of West Pakistan, Finance Department’s circular letter No. SOAA-II-3(17)/64-636/64, dated the 1st April, 1964 in which a request was made to ensure that only such periodicals, magazines and newspapers are purchased at Government expenses as are actually required in connection with the work of the Department.2. It has come to notice that some officers are still purchasing magazines, like Akhbar-e-Jehan, Pakeeza Digest, Akhbar-e-Khawateen, Khawateen Digest, etc. Such publications obviously have nothing to do with the professional duties of the officers concerned nor can their purchase be considered in the public interest in any way. I would request you to please review all publications being purchased by your office and those under your administrative control so as to prevent misuse of the delegated powers and wastage of Government funds by ensuring that only such publications are purchased on official account as are considered to be in the public interest.

A similar review may also be conducted for the publications being purchased by the autonomous bodies under the control of your Department.

Finance Department’s Letter No. (A.A)-II-4/67, dated 17th May, 1970

Subject: DELEGATION OF POWERS FOR PURCHASE AND REPLACEMENT OF VEHICLES INCLUDING COMMERCIAL VEHICLES, JEEPS AND LAND ROVERS.

I am directed to refer to item “7-A Purchase and Replacement of Vehicles including Commercial Vehicles, Jeeps and Land Rovers”, under “Second Schedule Part I, Powers Common to all Departments” of Delegation of Powers under the Financial Rules and the Powers of Re-appropriation Rules, 1962. Administrative Departments and Officers in Category I, have full powers for replacement of vehicles subject to the following conditions:–

(1) The strength of vehicles in the Department has been sanctioned by the Finance Department, and the replacement is required for keeping up the sanctioned strength;

(2) That the vehicles have been condemned for use by a Competent Authority, or have completed a ascertain mileage or years of service which may be prescribed by the Government;

(3) That there is specific budget provision for the expenditure; and

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(4) That the sanctioning officer is satisfied that the work for which the vehicle was originally sanctioned, has not undergone substantial reduction making it redundant to replace the vehicle.

2. A point has arisen as to who is the competent authority for condemnation of vehicles. It has been decided by the government that the authority competent to replace vehicles will also be competent to condemn then subject to above mentioned conditions.3. A Committee consisting of Motor Vehicles Examiner and works Manager Assistant Works Manager of the Road Transport Corporation, will give technical advice to competent authority whether a government owned vehicle which has completed prescribed life and mileage, may be declared condemned or it may be retained in service for some time more after further repair, if necessary.3. A Committee consisting of Secretary, R.T.A., Motor Vehicle Examiner and MMPI concerned will give technical advice to the competent authority whether Government-owned vehicle, which has otherwise completed its prescribed life and mileage, may be declared condemned or it may be retained in service for sometime more after further repairs, if necessary.(Para 3 substituted vide Finance Department’s letter No. A&A/II-4/67(P) dated 29-04-2000). 4. The expected life in years and the mileage expected to be completed by different makes and types of Government owned motor vehicles, before considering them for condemnation, is enclosed for guidance.

UNIFORM TERMS OF DISTANCE COVER

Distance Covered

Minimum distance of 2.00 lack Ms. For all Motor Cycles/Secotors, Motor Cars and Jeeps Truk engine power upto 1600 c.c. or a distance of 2.5 lack Ms. For all other vehicles.

PURCHASE AND REPLACEMENT OF VEHICLES

STATEMENT SHOWING THE DETAILS OF LIFE IN YEARS AND THE MILEAGE TO BE COMPLETED FOR THE CONDEMNATION OF

GOVERNMENT OWNED VEHICLES

LIFE IN YEAR AND MILEAGESr. # Name of Vehicle Year Mileage

Local Mufassal Local Mufassal1. Mercedez Benz all types 6 5 100,000 80,0002. Leyland Comet 90 and 100 6 5 100,000 80,0003. Bedford SB-8 6 5 100,000 80,0004. Bedford SB-13 6 5 100,000 80,0005. Bedford SB-5 6 5 100,000 80,0006. Bedford J-6 LZ-5 6 5 100,000 80,0007. Bedford J-4 LZ-1 5 4 100,000 80,0008. Bedford J-2 LZ-7 5 4 100,000 80,0009. Chevrolet 5 4 100,000 80,000

10. Fort 5 4 100,000 80,00011. Dedge PD-500 and S-305 6 5 100,000 80,00012. Mack SWB/MWB 5 4 100,000 80,00013. Mack LWV 6 5 100,000 80,00014. Chevrolet Station Wagon 6 5 100,000 80,00015. Fiat 5 4 100,000 80,00016. Ford Station Wagon 6 4 100,000 80,00017. Mercedez Benz 4 100,000 80,00018. Jeeps 5 100,000 80,00019. Land Rover 6 5 100,000 80,00020. Other Trucks and Heavy Vehicles 6 5 100,000 80,00021. Van Jeeps such like light Pick-ups 6 6 100,000 80,00022. Staff Car (Petrol) large size 6 6 100,000 80,00023. Staff Car (Diesels) 6 6 100,000 80,00024. Volks Wagon Micro Bus 6 6 100,000 80,00025. Motor Cycle 3 H.P. and above 5 4 100,000 80,00026. Sector 4 4 100,000 80,00027. Rickshaw 4 4 100,000 80,000

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28. Toyota Minibus 6 6 100,000 80,00029. Toyota Car 5 5 100,000 80,00030. Mazda Car 5 5 100,000 80,000

Finance Department’s Letter No. FD/Acctts. (A&A)-II-4/67, dated the 23rd April, 1971

Subject: DELEGATION OF POWERS FOR PURCHASE AND REPLACEMENT OF VEHICLES INCLUDING COMMERCIAL VEHICLES, JEEPS AND LAND ROVERS.

I am directed to refer to this Department’s letter No. (A&A)-II-4/67, dated the 17th May, 1970, on the subject noted above, and to state that the following may be added to the statement appended to the said letter:–

LIFE IN YEAR AND MILEAGESr. # Name of Vehicle Year Mileage

Local Mufassal Local Mufassal28. Toyota Minibus 6 6 100,000 80,00029. Toyota Car 5 5 100,000 80,00030. Mazda Car 5 5 100,000 80,000

Finance Department’s Letter No. A&A-II-4/67, dated the 14th April, 1980.

Subject: DELEGATION OF POWERS FOR PURCHASE AND REPLACEMENT OF VEHICLES INCLUDING COMMERCIAL VEHICLES, JEEPS AND LAND ROVERS, ETC.

I am directed to refer to this Department’s Circular letter No. A&A-II-4/67, dated the 17th May, 1970, on the subject, and to state that Para 3 ibid provides that before condemning a vehicle the advice of the Motor Vehicle Examiner, and the Works Manager in the Road Transport Board should be obtained. It has been decided to suspend the operation of this condition in the case of those engineering departments which have their own workshops, where they can easily do the repair work.

PURCHASE OF STATIONERY AND SUPPLIES AND SERVICESFROM THE PRINTING AND STATIONERY DEPARTMENT

Finance Department’s letter No. FD/Acctts/A&A/1-4/70, dated 2nd February, 1971.

Subject: COMMERCIALIZATION OF THE PROVINCIAL PRINTING AND STATIONERY DEPARTMENT.

I am directed to invite a reference to this Department Notification No. FD/Acctts/1-4/70, dated 23rd January, 1971 regarding the commercialization of the Government Printing and Stationery Department and state that the following procedure would be observed while obtaining supplies and other services from the Printing and Stationery Department. These instructions will take effect from 1st July, 1970.2. the jurisdiction of Stationery Office, Lahore, Forms Press, Lahore, Secretariat Press, Lahore and Government Book Depot, Lahore, extends over Lahore, Multan, Sargodha and Rawalpindi Divisions. The offices located in Bahawalpur Division will obtain their requirements of stationery forms, publications and get their printing work done at Government Press, Bahawalpur.3. All the Departments with effect from 1st July, 1970 would make payment in advance to the Printing and Stationery Department in the manner detailed in para 8 below.4. The instructions contained in this Department’s letter No. BII-21/78/70 dated 15th

December, 1970 would be observed for making budget provision of Stationery Store Charges/ Supply of Forms/ Registers and Government publications and printing/ binding work charges. The budget provision so made will exclusively be meant for receiving supplies and services from the Printing and Stationery Department and should not be utilized for obtaining supplies and services from private sources. This can only be done after obtaining a non-compliance certificate from the Printing and Stationery Department.

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5. The departmental authorities at whose disposal funds for purchase of stationery/ forms/ Government publications and printing work have been placed shall have full powers to get supplies and services from the Printing and Stationery Department subject to the availability of funds.6. The local purchase of stationery stores would be regulated in accordance with the instructions contained in Second Schedule under Heading Part-I- Powers common to all Departments (Serial No.3(b)(i) Page 8) of the Delegation of Powers under the Financial Rules and the powers of Re-appropriation Rules, 1962. The expenditure on local purchase of stationery stores would be met out of funds provided under “other contingencies” of the Department concerned while making local purchase of any article of stationery which is on the Price List of the Printing and Stationery Department, its full particulars and value paid for should immediately be intimated to the Manager, Provincial Stationery, Lahore and Manager, Government Press, Bahawalpur, as the case may be in the following form:

Serial No. Article No. as given in the price

list

Full description

of the article

purchased

Quantity purchased

Amount Head of account

1 2 3 4 5 6

7. The provisions of the Printing and Stationery Manual regarding the procedure, time, schedule of submitting indents and obtaining supplies from the Printing and Stationery Department would be observed as heretofore.8. PROCEDURE FOR OBTAINING STATIONERY STORES, ETC.

(a) Indents for stationery article of your office including your subordinate officers should be checked and countersigned before transmission to the Manager, Provincial Stationery Office, Lahore or the Manager, Government Press, Bahawalpur, as the case may be. The Manager will issue three copies of printed challan forms (Marked Original/ Duplicate/ Triplicate) alongwith a Demand Notice in duplicate indicating the cost of stationery etc indented for.

(b) On receipt of the Demand Notice alongwith printed challan forms, a bill in form STR-33-A (Appendix-A) should be prepared by the Indenting Officer. The bill will in other respects be treated in the same way as a contingent bill for drawing cash from the Treasury. The Treasury Officer would pass the bill for “Payment by transfer” and the original and duplicate copy of the challans handed over to the Indenting Officer. The Provincial Stationery Office who will arrange the supply/dispatch of the consignment of stationery etc., direct to each Indenting officer at the address shown on the front page of each Indent. The duplicate copy of the challan would be retained by the Indenting Officer.

(c) The Departments, who draw money by cheques from the Treasuries, would issue the cheque in favour of the Manager, Provincial Stationery Office, Lahore/Manager, Government Press, Bahawalpur. These cheques should be crossed “Account payee only – Not negotiable”. The Stationery Office would on receipt of the cheque prepare challans and credit the amount to the relevant Head of Account.

(d) As an exception to the rule by which all bills payable at Lahore/ Gujranwala should be pre-audited, bills for stationery, printing, binding and supply of Government publications, etc. be prepared in the special form STR-33-A and presented at Lahore Treasury/District Pay and Accounts Office, Gujranwala and paid by transfer in the manner detailed in sub-para (b) above.

(e) The difference, if any, between the amount paid and the cost of stationery supplied would be adjusted by the printing, and Stationery Department in future supplies.

9. SUPPLY OF FORMSThe procedure prescribed for obtaining supply of stationery articles will apply

mutatis mutandis to the supply of standard/universal forms.

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10. SUPPLY OF GAZETTE AND OTHER PUBLICATIONSThe procedure prescribed for obtaining supply of stationery article will also apply

to the supply of gazette and other Government publications. As the gazette is a regular publication and its supply to the Indenting Officers is also made on regular basis, the annual requirement of your office and subordinate offices for various parts of the Gazette should be intimated to the Manager, Government Book Depot, Lahore. On receipt of this information, the Manager will intimate the total annual subscription for the Gazette and send three copies of printed challans for making the advance payments of the subscription in the manner prescribed in para 8 above.

FORM S.T.R. 33-A

Bill No. ________________

Not payable in cash but by Book TransferVoucher No. ____________

List of Payment for. ____________ 19 Bill for stationery charges supply of forms, registers Government publications and Printing/Binding work for the _______________ 19Head of Account __________________________________________________Department ______________________________________________________Indent No. _________________________ Amount _______________________Demand Notice No. ________________________________________________Cost of Stationery _________________________________________________Cost of Forms ____________________________________________________Cost of forms, registers and Government Publication ______________________Printing charges ___________________________________________________Binding charges ___________________________________________________ Total _____________________________________________________Rs. (in words) _____________________________________________________

FORM S.T.R. 33-A(Reverse)

Amount of Appropriation __________________ Amount ___________________Deduct Expenditure ______________________ Amount ___________________Total Present Bill __________________________________________________Total of Previous Bill as shown in Bill No. _______________________________

Total up-to-date _____________________________Available Balance ____________________________

(i) Received payment of Transfer Credit to Stationery and Printing Department.(ii) Certified that the amount has been drawn in accordance with the Demand

Notices issued by the Stationery and Printing Department.

Date _______________Head of Office and

Designation

Pay Rs. ( )By transfer credit to “1264309-Printing Press receipt”

Date _______________ Treasury Officer.

FINANCE DEPARTMENTS LETTER NO. FD/ACCOUNT (A&A)1-4/70The 22nd March, 1975

Subject: DELEGATION OF POWERS UNDER THE FINANCIAL RULES AND THE POWERS OF RE-APPROPRIATION RULES, 1962-PURCHASE OF STATIONERY ARTICLES

It has been brought to the notice of this department that local purchases of stationery are frequently made by splitting the purchases which is against the spirit of Financial Rules and delegation of powers. At the same time suggestions have been

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made that powers regarding local purchase of stationery articles are inadequate and should be liberalized.

The matter has been carefully considered by the department and it has been observed that one of the reasons for frequent to local purchase of stationery is that the department do not carefully estimate their needs for purchase of stationery and place their indents on the Controller of Printing and Stationery. If the annual indents for purchase of stationery articles are based on the purchases made during the proceeding year from the Printing and Stationery Department and purchases made locally under the delegated powers the need for local purchase of stationery articles would be less frequents. I am directed to request you to issue necessary instructions to all departmental authorities under your administrative control to consideration of their total requirements for the year and should particularly take into account the stationery purchased locally under the delegated powers.

UNAUTHORIZED DEPOSIT OF GOVERNMENT MONEY

Finance Department’s letter No. FD(FR)V-6/2, dated the 29th October, 1978.

Subject: UNAUTHORIZED OPENING OF BANK ACCOUNTS AND DEPOSIT OF GOVERNMENT MONEY IN PRIVATE BANKS

I am directed to state that the Auditor General in his report on the accounts of Government of Punjab for the year 1970-71 has reported that certain officers had unauthorizedly opened accounts with the commercial banks and had deposited therein money withdrawn from the provincial revenues. The Public Accounts Committee has taken a serious view of the irregularity.2. In this connection, attention is invited to Rule 7(1) of the Punjab Treasury Rules which lays down that all moneys received by a Government servant on behalf of the Provincial Government shall be paid in full into Treasury and shall be included in the Provincial Consolidated Fund or Public Account of the Province as the case may be. Similarly, rule 9(1) ibid lays down that a Government servant may not, except with the special permission of the Government deposit in Commercial bank moneys with drawn from the Provincial Consolidated Fund or Public Account of the Province.3. I am to request you that above mentioned provisions of the rules may kindly be brought home to all the Officers under your administrative control for strict compliance. In no case the Government money coming into the hands of a Government servant either on account of receipts of the Government or by way of with drawal from the Treasury should be kept in a commercial band except with the specific sanction of the Finance Department. In case any bank account has been opened by some Offices/institutions the same may be closed forthwith and the balance standing therein credited to the Government account.4. Any violation of above mentioned rules and these instructions will be regarded as a serious financial irregularity and the Government servants concerned shall be held personally responsible for such an irregularity.

UNUSUAL AND NOVEL ITEMS

Finance Department’s Letter No. FD/Accounts (A&A)-III-2/73, dated 7th May, 1973

Subject: DELEGATION OF POWERS UNDER THE FINANCIAL RULES AND POWERS OF RE-APPROPRIATION RULES, 1962 – PURCHASE OF UNUSUAL AND NOVEL ITEMS.

I am to invite a reference to the note at the end of Item 3(b)(xxvii)(b) of Part I of the Second Schedule to the Delegation of Powers under the Financial Rules and Powers of Re-appropriation Rules, 1962, and to state that it is clearly laid down therein as follows:

“No Items of expenditure may be sanctioned from contingencies n unusual or novel items except with prior approval of Government.”

2. It has come to the notice of the Finance Department that in a certain case a Sofa Set, Trolley, Refrigerator, Thermos Bottle, and a Dinner Set have been purchased for an Office. Such articles are obviously not needed for the normal working of an Office and the expenditure incurred on their purchase in the aforesaid case amounted to misuse of public money. One of the purposes of the aforesaid note in the rules is to safeguard

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such eventuality and to allow the purchase of unusual or novel item only in case there were a special Justification based on special circumstances which would then be examined before hand at the level of the Government. The Provisions of this note may, therefore, kindly be strictly observed.3. The Finance Department has taken a serious view of the instance stated above and it is consequently requested that all the Drawing and Disbursing Officers under your control may kindly be instructed to avoid such irregularities and hence misuse of public money. It is emphasized herewith that the Drawing and Disbursing Officers would be personally responsible in such instances and would be liable for recovery of the amount concerned in addition to any other action that may be taken.4. The Audit is also being requested to carry out a strict check on expenditure with a view to locating such irregularities.

Finance Department’s Letter No. (A&A)-III-2/73, dated 3rd January, 1974.

Subject: DELEGATION OF POWERS UNDER THE FINANCIAL RULES AND POWERS OF RE-APPROPRIATION RULES, 1962 – PURCHASE OF UNUSUAL AND NOVEL ITEMS.

I am directed to invite a reference to the note at the end of item 3(b)(xxvii)(b) of Part I of the Second Schedule the Delegation of Powers under the Financial Rules and the Powers of Re-appropriation Rules, 1962 which for bids the sanction of expenditure on unusual or novel items without the prior approval contemplated in this note means the approval of the Government in the Finance Department and not of the Administrative Department. It is hereby clarified that for the purchase of unusual novel items the approval of the Finance Department and not of the Administrative Department is required. Accordingly it is requested that the above position may be brought to the notice of all the Drawing and Disbursing Officers under your control and they may be instructed to strictly observe the provisions of the rules.

WRITE OFF OF LOSSES

Finance Department’s Letter No. SOA-II-2/64, dated 2nd April, 1964.

Subject: EXAMINATION OF APPROPRIATION ACCOUNTS THE AD-HOC PUBLIC ACCOUNTS COMMITTEE AND THE POWERS TO WRITE OFF LOSSES

I am directed to refer to this Department’s endorsement Circular No. S.O.FR-II/10/26/63, dated 19th March, 1963 and to state that it has now been decided to amplify the instructions contained in the West Pakistan Delegation of Power under Financial Rules and the powers of Re-appropriation Rules, 1962 as follows:–

(i) All cases involving loss of property, etc. exceeding Rs. 5,000 should be reported to audit for comments before final orders are passed with regard to writing off of loss by administrative Department or the Finance Department, as the case may be.

(ii) A self contained report should be sent to the Accountant General, with regard to the circumstances of the loss and the Accountant General, would be entitled to call for such other documents and records as he considers necessary.

2. It is requested the compliance of the above instructions may be ensured.

Finance Department’s Letter No. SOAA-II-2(2)/64-64/87, dated 6th July, 1965.

Subject: AUDITABLE DOCUMENTS SHOWING OF SECRETARIAT FILES

I am directed to refer to Finance Department’s Circular letter No. S.O.AA-II 2(2) 77-678/64, dated 2nd aril, 1964 amplifying the instructions contained in the West Pakistan Delegation of Powers under the Financial Rules and the Powers f Re-appropriation Rules, 1962 to the effect that all cases involving losses of property, etc, exceeding Rs. 5,000 should be reported to Audit and that Audit would be entitled to call for such documents and record as they consider necessary to scrutinize the transaction when the orders have been issued. The right of Audit to scrutinize the orders ex-post facto is not subject to any monetary limits. The question has, however, arisen whether or not

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Secretariat files should be shown to Audit. In this connection it is stated that the Government of Pakistan was consulted and the Ministry of Finance have held that the Comptroller and the Auditor General is legally competent to call for any file or papers. The government Departments will have, therefore, to show the files to Audit if so squired unless of course the Department is prepared to certify that the document are secret.

These instructions may please be brought to the notice of all concerned and acknowledged.

Finance Department’s Letter No. FD(FR)A&A-II-2(2)64, dated 6th February, 1979.

Subject: CONSULTATION WITH AUDIT BEFORE WRITING OFF LOSSES.

I am directed to say that orders contained in Finance Department’s letter No. SO(AA)-II-2(2)64/678/64 dated 24th April 1964 are withdrawn.2. This information may please be brought to the notice of all concerned and acknowledged.

Copy of letter No. V-4-17/60 dated 25th December, 1965 from S.O.V.LC and M.R. department addressed to all Administration Secretaries to Government of the Punjab and etc.

Subject: DELEGATION OF POWERS FOR THE PURCHASE HIRING AND CONDEMNATION OF TYPEWRITERS, DUPLICATORS ETC. IN USE OF GOVERNMENT OFFICERS AND INSTITUTIONS TO WEST PAKISTAN.

In supersession of the instructions contained in this Department circular letter No. X-4-17/60, dated the 26th December, 1961 and all the previous orders issued by Government as well as the existing rules on the subject, the Governor of West Pakistan has been pleased to direct that the powers of various Officers in respect of Purchase on hiring of typewriters, calculating machines, and Duplicators etc. and their condemnation shall be indicated below:–1. Purchase of Typewriters:

(i) Where stenographers, steno typists and typists have been sanctioned, each Drawing and Disbursing Officer may sanction one typewrite for each.

(ii) Where typewriters are required for Clerks and Ministerial establishment other than stenographers, steno typists and Typists, the sanction of the Regional/Divisional Head of the Department may be obtained.

(iii) These powers will be exercised subject to fund being available in the office contingencies and where funds are not so available, a separate allocation of funds will have to be obtained before the orders sanctioning purchase are issued.

2. Condemnation of Typewriters, Duplicators, Calculating Machines etc.(i) All the Drawing and disbursing Officers will have the powers to replace a

typewriters which is more than ten years old. If it is proposed to condemn a typewriter, which is less than ten years old the sanction of the Divisional Commissioners and Regional Head of Departments should be obtained. The typewriters condemned by the Drawing and Disbursing Officer and Regional Heads of various Department, should be passed on to the printing and Stationery Department, for disposal.

(ii) Divisional Commissioners and Heads of Attached Department shall have the powers to condemn Duplication and Calculating Machines subject the condition that the machine to be condemned is not less than ten years old and the machine to be purchased in replacement there of does not cost more than Rs. 1,000. Cases involving relaxation of these conditions should be referred through the Administrative Departments concerned to the Finance Department.

3. Purchase of Duplications, Calculating Machines etc.The Divisional Commissioners, Heads of Attached Departments will have the

powers to authorize the purchase of such machines, subject to private limit of Rs. 1,000 per machine. For end amount in excess of this limit the sanction of the Admn. Department concerned should be obtained. This power will of course, be subject to the condition of funds being available in the budget.4. Hiring of Typewriters.

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(i) All Drawing and Disbursing Officers will have the power to hire typewriters for a period not exceeding six months. The Regional/ Divisional Heads of Department will have the power so sanction the hiring for a period of one year. The Heads of the Attached Departments may sanction hiring of typewriters to two years and for a longer period to sanction of the Admn. Department concerned should be obtained.

(ii) The following maximum rates for the hiring of typewriters are prescribed:-(a) Second hand typewriters 18.00 per mensem(b) New typewriters. 25.00 per mensem

The machines should be hired only after making enquiries from different firms in the locality and cheapest on should be hired.

The purchasing officers should place their orders for the purchase of typewriters Duplication Machines upon the Director of Industries (Supply Wing) Wet Pakistan, who would make the necessary arrangement for their purchase from the agents of manufacturers.

11. PRINTING AND BINDING JOBS.

The requirements of Printing and Binding work should be intimated to the Incharge of the Governments Press concern who will intimate the estimated cost involved. The amount so intimated would be paid in the manner detailed in para 8 above. Difference, if any, between the estimated cost and the actual cost will be worked out after the completion of the job and adjusted in the future work of the Department concerned.

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Dated Lahore the 28th July, 2001

N O T I F I C A T I O N

No. FD (FR) II-5/82. In exercise of the powers conferred on him under Article 119 of the Constitution 1973, the Governor of Punjab is pleased to make following addition in First Schedule of the Delegation of Powers Financial Rules, 1990: -

i. District Co-ordination Officer Category-Iii) Executive District Officer Category-IIiii) District Officers Category-IIIiv) Deputy District Officer Category-IV

The above mentioned officers shall exercise the financial powers as given in Second Schedule Part-I Powers common to all Departments.

The Governor of Punjab is further pleased to delegate the powers to District Co-ordination Officer for approval of development schemes upto Rs.10 million in District Development committee. The composition of District Development Committee is as under: -

1. DCO Chairman2. EDO Finance & Planning Member 3. EDO of Works and Services Department Member4. EDO of Concerned Sector Member 5. District officer of Concerned Department Member 6. District officer Planning Member/Secretary

Note: -

(a) The Commissioners shall exercise concurrent powers till abolition of Divisional tiers but not the powers for approval of development schemes.

2. The DCOs, EDOs, DOs and deputy Dos will exercise these powers on promulgation of Local Government Ordinance 2001.

BY ORDER OF THE GOVERNOR OF THE PUNJABM. AKRAM MALIK

Secretary to Government of the PunjabFinance Department.

No. FD (FR) II-5/82 Dated Lahore the 28th July, 2001

1. All Administrative Secretaries to Government of Punjab.2. All Commissioners.3. All Deputy Commissioners.3. The Accountant General, Punjab, Lahore.4. All District Accounts officers of Punjab 5. Treasury officer, Lahore

(KARIM BAKHSH ABID)Additional Finance Secretary (Monitoring)

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No. FD (FR) II-5/82. In exercise of the powers conferred on him under Article 119 of the Constitution of Islamic Republic of Pakistan 1973, the Governor of Punjab is pleased to notify with immediate effect the following financial powers: -

i) OSD/DCOs (Designate) Category-I Officers

ii) OSD/EDOs (Designate) Category-II Officers

The above mentioned officers willl exercise the financial powers as given in Second Schedule Part-I Powers common to all Departments (Delegation of Financial Powers Rules, 1990).


M. AKRAM MALIKSecretary to Government of the Punjab

Finance Department.


A copy is forwarded for information and necessary action to:-

1. All Administrative Secretaries to Government of Punjab.2. All Commissioners.3. All Deputy Commissioners.4. The Accountant General, Punjab, Lahore.5. All OSD/DCOs (designate).6. All OSD/EDOs (designate).7. All District Accounts officers of Punjab. 8. Treasury officer, Lahore.


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Dated Lahore the Ist November, 2001


No. FD (FR) II-5/82. In partial modification of this Department’s notification dated 30 th

July, 2001, Governor of Punjab is pleased to declare EDO Health as Category-I Officer.


SALMAN SIDDIQUESecretary to Government of the Punjab

Finance Department.

No. FD (FR) II-5/82 Dated Lahore the Ist November, 2001


1. All Administrative Secretaries to Government of the Punjab.2. The Accountant General, Punjab, Lahore.3. All District Coordination Officers in Punjab.4 All EDOs (Health) in the Punjab.5. All District Accounts officers in Punjab. 6. Treasury officer, Lahore.


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Dated Lahore the 11st November, 2001


No. FD (FR) II-5/82. Governor of Punjab is pleased to authorize Project Engineer Bahawalpur Rural Development Project full powers of technical sanction provided he has requisite qualifications and experience. These powers will be exercised for the project period only.



Finance Department.

No. FD (FR) II-5/82 Dated Lahore the 11th November, 2001


1. Director General Works Audit Punjab.2. Director General Audit, Punjab.3. The Accountant General, Punjab, Lahore.4. The Secretary, P&D Department, Lahore.4 District Accounts Officer, Bahawalpur.5. Project Director, Bahawalpur Rural Development Project, Bahawalpur.


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GOVERNMENT OF THE PUNJAB,FINANCE DEPARTMENT

Dated: Ist November, 2001

NOTIFICATION

No. FD(FR) II-2/89. In supersession of this department’s letter of even No. dated 10-9-2001, Governor of Punjab is pleased to delegate the following financial powers to District Government Officers:

M&R works of Health Buildings

The officers mentioned below are authorized to clear the estimates for M&R Works:

i) EDO (Health) Full powers.ii) MS, DHQ Hospitals Upto Rs. 3.50 lacsiii) DHO Upto Rs. 1 laciv) MS, THQ Hospitals Upto Rs. 50,000/-

The technical sanction of the above cleared estimates would be issued by officers of C&W Department in District Governments.

Powers to accept tender for consumable stores other than Drugs and Medicines for Hospitals and other institutions (rate contract).

i) EDO (Health) Full powersii) MS, DHQ Hospitalsiii) MS, THQ Hospitals Upto Rs. 1.50 lacsiv) DHOv) SMO and other officers Upto Rs. 20,000/-

Powers to sanction expenditure on purchase of pharmaceuticals(rate contract)

i) EDO (Health) Full powersii) MS, DHQ Hospitalsiii) MS, THQ Hospitals Upto Rs. 1.50 lacsiv) DHOv) SMO /Incharge RHCs

and other officers Upto Rs. 50,000/-

To incinerate the used/infectious linen articles of the hospitals subject to recommendations of condemnation committee.

i) EDO (Health) Full powersii) MS, DHQ Hospitals Full powersv) MS, THQ Hospitals Full powers vi) DHO Full powersv) SMO /Incharge RHCs

and other officers Full powers

Repair of medical equipment and instruments.

i) EDO (Health) Upto Rs. 2 lacii) MS, DHQ Hospitalsvii) MS, THQ Hospitals Upto Rs. 25,000/-viii) DHOv) SMO /Incharge RHCs and other

officers Upto Rs. 10,000/-

In view of the reason that bulck purchase of medicines would not be made through MSD, the Officers in District Governments are now authorized to distribute the budget allocation for medicines in the following ratio:-

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i) 10% reserved for natural calamities/emergencies to be purchased in bulk.

ii) 15% day to day purchase for normal medicines.

iii) 75% bulk purchase for normal medicines.

The budgetary authorization under purchase of medicines would be subject to the condition that 85% of the budget of medicines would be utilized through bulk purchase and remaining 15% on day to day purchases through local purchase. The concerned District Government shall make rate contract in the light of instructions of the Punjab Government for the procurement of all standardized medicines/pharmaceuticals. However, the local purchase made by the institutions through quotations would be in accordance with the prescribed procedure of quotations.


SALMAN SIDDIQUESecretary to Government of the Punjab,

Finance Department.

No. FD(FR) II-2/89 Dated: Lahore the Ist November, 2001

A copy is forwarded for information and necessary action to:1) All Administrative Secretaries, to Government of the Punjab.2) The Accountant General, Punjab, Lahore.3) All DCOs in the Punjab.4) All District Accounts Officers in the Punjab.5) Treasury Officer, Lahore.6) All Under Secretaries/SOs in Finance Department.

(KARIM BAKHSH ABID)ADDL: FINANCE SECRETARY (MONITORING)

N0. & Date: Even

A copy is forwarded to the Secretary to Government of the Punjab, Health Department with the request to communicate the above delegation of powers to all field offices for information/further necessary action.


141

NO. PS/AFS(M)/2001GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENT

AUGUST 11, 2001To

All Administrative Secretaries toGovernment of the Punjab

Subject:- DDO POWERS FOR THE OFFICERS OF DISTRICT GOVERNMENT DEPARTMENTS

Kindly refer to the subject noted above.

2. Finance Department is in the process of deciding the matter regarding grant of Drawing and Disbursing Officers/Collecting Officers powers to the Officers of the departments, decentralized to the District Governments w.e.f. 14th August, 2001.

3. It is clarified that the officers of the district government departments shall continue to exercise the existing powers of Disbursing Officers (for expenditure) and Collecting Officer (for receipts) as already prescribed in Appendix-D of the Punjab Budget Manual. However, in case of change of nomenclature of the post or creation of a post with a new nomenclature, DDOs/Cos powers would be notified afresh. The District Coordination Officers are meanwhile authorized to confer powers of DDOs to the officers of district governments, in cases deemed imperative, for a period upto30-11-2001.

4. This action would be subject to post confirmation by the Finance Department.

(KARIM BAKHSH ABID)ADDITIONAL SECRETARY (MONITORING)

No. & Date Even

Copy forwarded for information and necessary action to:1. The Accountant General Punjab, Lahore.2. All DCOs in the Punjab.3. All EDOs in the Punjab.4. All District Accounts Officers in the Punjab.

(KARIM BAKHSH ABID)ADDITIONAL SECRETARY (MONITORING)

142

NO.BI-34(1400)/2001-2002GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENT(BUDGET WING)

November 11, 2001

To

All District Coordination Officersin the Punjab.

Subject:- DDO POWERS FOR THE OFFICERS OF DISTRICT GOVERNMENT DEPARTMENTS

Kindly refer to our letter No.PS/AFS(M)/2001 dated 11-8-2001 on the subject noted above.

The District Coordination Officers were authorized to confirm powers of DDO to the officers of District Government in cases deemed imperative, for a period upto 30-11-2001.

It is requested that a statement may be supplied showing DDOs/COs powers notified afresh in case of change of nomenclature of the post or creation of a post with a new nomenclature.

(CH.BARKAT ALI)BUDGET OFFICER-I

143

No. PS/AFS(M)/2001GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENTDated Lahore the 2nd July, 2002

To

1. All District Nazims, in the Punjab.

2. All District Coordination Officers,

in the Punjab.

Subject: DDO POWERS FOR THE OFFICERS OF DISTRICT GOVERNMENT DEPARTMENTS.In continuation of this department’s letter of even number, dated

26-3-2002 I am directed to convey the sanction that the District Coordination Officers are authorized to confer the powers of DDOs to the officers of District Governments up till 31-12-2002.

2. The department-wise/sector-wise list of officers authorized the DDO powers at district level may be sent to the Monitoring Wing of Finance Department for confirmation.

3. The DDO powers are subject to further condition that reconciliation of expenditure/receipts would be made with the DAOs on regular basis. In case of failure for reconciliation of monthly accounts the DDO powers would be reviewed.

(KARIM BAKHSH ABID)ADDL. FINANCE SECRETARY (M)

No. & Date EvenA copy is forwarded for information and necessary action to the:-

1. Accountant General Punjab, Lahore.

2. All Executive District Officers in Punjab.

3. All District Accounts Officers in Punjab.

ADDL. FINANCE SECRETARY (M)


Dated Lahore, the 2001

NOTIFICATION

No.FD(FR)11-1/78-V-II. The Governor of the Punjab is pleased to direct that in the Punjab Delegation of Financial Powers Rules, 1990, the following amendments shall be made namely:-

Amendments:

1. In Second Schedule, Part-II, Special Powers to certain Departments and Officers - Communications and Works Department - at Sr. No.2 against Superintending Engineers under Column 3 (iii), the existing entry in Column 4 under heading “Extent” shall be substituted by the following:-

“Upto Rs.1.00 crore both for Highway and Buildings Departments”.

2. In Second Schedule, Part-II, Special Powers to certain Departments and Officers - Communication and Works Department - at Sr. No.2 against Executive Engineers under Column 3 (iv), the existing entry in Column 4 under the heading “Extent”, shall be substituted as under:-

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“In Highway Department, works upto Rs.30.00 lacs and in Buildings Department, works upto Rs.20.00 lacs.”

3. In Second Schedule, Part-II, Special Powers to certain Departments and Officers - Irrigation and Power Department - at Sr. No.2 against Superintending Engineers and other Officers in corresponding ranks holding independent charges. Under Column 3 (iii), the existing entry in Column 4 under the heading “Extent”, shall be substituted as under:-

“Upto Rs.1.00 crore”

4. In Second Schedule, Part-II, Special Powers to certain Departments and Officers - Irrigation and Power Department at Sr. No.2 against Executive Engineers under Column 3 (iv), the existing entry in Column 4 under the heading “Extent”, shall be substituted as under:-

“Upto Rs.20.00 lacs”

Note: The conditions stipulated in the Delegation of Financial Powers Rules, 1990 on page 65 shall continue to apply toamended powers exercised under Sr. Nos. 3 & 4 above.

5. In Second Schedule, Part-II, Special Powers to certain Departments and Officers - Public Health Engineering Department, at Sr. No.2 against Superintending Engineers under Column 3 (iii), the existing entry in Column 4 under the heading “Extent”, shall be substituted by the following:-

“Upto Rs.1.00 crore”

6. In Second Schedule, Part-II, Special Powers to certain Departments and Officers - Public Health Engineering Department, at Sr. No.2 against Executive Engineers under Column 3 (iv), the existing entry in Column 4 under the heading “Extent”, shall be substituted by the following:-

“Upto Rs.20.00 lacs.”

Note: The conditions stipulated in the Delegation of Financial Powers Rules, 1990 at page 74 shall continue to apply to amended powers exercised under Sr. Nos. 5 & 6 above.


M. AKRAM MALIKSECRETARY TO

GOVERNMENT OF THE PUNJAB, FINANCE DEPARTMENT

NO. & DATE EVEN.A copy is forwarded for information and necessary action to:-

1. All Administrative Secretaries to Govt. of the Punjab.2. All Heads of Attached Departments to Govt. of the Punjab.3. All Divisional Commissioners in the Punjab.4. All Deputy Commissioners in the Punjab.5. The Registrar, Lahore High Court, Lahore.6. All the District Accounts Officers in the Punjab.7. The Accountant General, Punjab, Lahore.8. The Director General (Audit) Works, Lahore.9. The Director General (Accounts) Works, Lahore.10. The Director General, Civil Audit, Punjab, Lahore.11. The Superintendent, Government Printing Press, Punjab Lahore, with the request that he may publish it in the next Gazette and supply 50 copies to this department.

ACCOUNTS OFFICER (FR)

145

No.FD(FR)II-2/89GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENT

Dated Lahore, the Ist September, 20001

To

1. All District Coordination Officersin the Punjab.

2. All District Executive Officers,in the Punjab.

Subject: DELEGATION OF FINANCIAL POWERS.

The Governor of the Punjab is pleased to delegate following financial powers for re-imbursement of medical charges to District Government Officers:-

Name of Power To Whom delegated Extent

Power to sanction re-imbursement of medical charges

i) DCO

ii) EDO

Rs.10,000/-

Rs.3,000/-

(KARIM BAKHSH ABID)ADDL. FINANCE SECRETARY (MONITORING)

No. and Date Even.

Copy forwarded for information and necessary to the :-

1. All Administrative Secretaries to Government of the Punjab.

2. Accountant General, Punjab, Lahore.

3. All District Accounts officers in the Punjab/Treasury Officer, Lahore.

4. Director General, Civil Audit Punjab, Lahore.

5. Director General, SAP Audit Punjab, Lahore.

6. Director General, Works Punjab, Lahore.

(KARIM BAKHSH ABID)ADDL. FINANCE SECRETARY (MONITORING)

146

No. FD (FR)II-2/89GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENTDated Lahore, the 10th September, 2001

To

The Secretary,Government of the Punjab,Health Department.

Subject: AMENDMENT IN THE DELEGATION OF FINANCIAL RULES, 1990Kindly refer to the subject cited above.

2. The following officers in District Governments are authorized to clear the estimates for M&R works pertaining to the health buildings:

i) EDO Health Upto Rs.5.00 lacii) M.S. DHQ Hospitals Upto Rs.3.50 laciii) District Officer/DHQ Upto Rs.1.00 laciv) M.S. THQ Hospitals Upto Rs.50,000/-

3. The technical sanction of the above cleared estimates would be issued by officers of C&W Department in District Government.

PURCHASE OF MEDICINES

4. In view of the decision that MSD will not make bulk purchase of medicines, the officers in District government are authorized to distribute the budget allocations for medicines in the following ratios:-

i) 10% reserved for natural calamities/emergencies.ii) 15% day to day purchase.iii) 75% bulk purchases.

5. The above mentioned purchases would be subject to the condition that 85% of the budget for medicines would be utilized for bulk purchase and remaining 15% on day to day purchases. In case of bulk purchases the rate contract would be made in the light of standing instructions of government for all standardized medicines/ pharmaceuticals. In case of day-to-day purchases the normal purchases made through quotations and financial feasibility would be observed. The other purchase conditions as prescribed in the Financial Rules and instructions would strictly be followed by District Government Officers.

(KARAIM BUKHSH ABID)Addl. Finance Secretary (Monitoring)

No. & Date Even.Copy is forwarded for information and necessary action to:-

1. Accountant General, Punjab, Lahore.2. All DCOs, EDOs Health in Punjab.3. All DAOs, in the Punjab.4. Section Officer Exp(Health), Finance Department.

(KARAIM BUKHSH ABID)Addl. Finance Secretary (Monitoring)

147

GOVERNMENT OF THE PUNJABFINANCE DEPARTMENTNo. PA/AFS(M)2-1/2001

Dated:-21-08-2001To

i) The Accountant General, Punjab, Lahore.ii) All the District Officers in the Punjab/Treasury

Officer, Lahore(Through Special Messenger)

SUBJECT: PAYMENT TO THE DRAWING & DISBURSING OFFICERS OF THE OFFICES DEVOLVED TO THE DISTRICT GOVERNMENT OUT OF DISTRICT BUDGET.

Kindly refer to the subject cited above.

2. The procedure for incurrence of expenditure out of District Budget, and maintenance of accounts thereof is being finalized with the approval of the Competent Authority.

3. Meanwhile, in order to ensure un-hindered payments to DDOs of the District governments it has been decided that the expenditure out of District Budget may temporarily be considered as provincial payments insofar the banks are concerned. However, a separate drawing schedule be prepared for such payments, and paid vouchers relating thereto may not be mixed with those relating to provincial payments.

4. On the receipt of final decision, the account of said payments shall be maintained accordingly.

BUDGET OFFICER-I

NO. & DATE EVEN.

A copy is forwarded for information to :-

1. Al the District Coordination Officers in the Punjab.2. All the Executive District officers (Finance) in the Punjab.

BUDGET OFFICER-I

148

URGENT/OUT TODAYNo. SO(B&E-1)Misc-14/2001


Dated Lahore, the 24th December 2001To

All the District Coordination OfficersIn the Punjab.

Subject: RE-EMPLOYMENT OF SPECIALISTS IN FINANCE.

Kindly refer to this department’s letter of even number dated 23rd October, 2001 containing directions for appointment of specialist in finance, as per the annexed terms and conditions.

2. The matter has been subsequently reviewed, vis-à-vis the stipulation as at serial No. 13 of the terms and conditions of contract employment, under the sub-head “Termination of Contract”. It has accordingly been decided to partially modify this condition with immediate effect as follows:-

“The appointment on contract shall be liable to termination on one month’s notice or payment of one month’s pay, in lieu thereof on either side without assigning any reason.”

3. The condition may not, however, apply to appointments contracted prior to the issuance of this letter.

(SHAHID MAHMOOD)Additional Finance Secretary (Budget)

No. & Date Even:

Copy is forwarded continuation of this department’s endorsement of even number dated 23.10.2001 for information and necessary action to:-


2. The Accountant General, Punjab, Lahore.

3. All the District Accounts Officers in the Punjab.

4. All the Deputy Secretaries/Under Secretaries and Section Officers in Finance Department.

(SHAHID MAHMOOD)Additional Finance Secretary (Budget)

149


Dated Lahore, the September, 1998.


No. FD (FR)11-2/98. In exercise of the powers conferred on him under Article-119 of the Constitution of Islamic Republic of Pakistan, the Governor of the Punjab, is pleased to direct that the following amendment shall be made with immediate effect in the Delegation of Financial Power Rules, 1990 :-

AMENDMENT

In Second Schedule, Part-I, Powers common to all Department, against Sr. No. 4, the existing entries at (i) & (iii) in Column 3 and 4 shall be substituted by the following :-

i) Administrative Departments in upto Rs. 200 lacDevelopment Sub-Committee.

iii) Divisional Development Committee upto Rs. 100 lac.

The following new entry iii(a) shall be added after Sr. No.(iii):

iii(a) District Development Committee upto Rs. 50 lac.

The Note-I and clause (i) thereunder shall be substituted as follow:

NOTE I- The powers delegated to the Administrative Departments in DevelopmentSub-Committee shall be subject to the condition that :-

These powers shall be exercised by the Administrative Secretaries in Development Sub-Committee consisting of the Members as indicated below:-

Secretary to Government in the Chairmanconcerned Department.

A representative of the P&D Department not Memberbelow the rank of Addl: Secy. / Chief ofSection of Department concerned.

A representative of Finance Department Member(not below the rank of Deputy Secy.).

When there is unanimity, no reference to the Provincial Development Working Party shall be necessary but in case of difference of opinion, the scheme shall be referred to the Provincial Development Working Party.

A new note "NOTE 1(a)" under NOTE-1 shall be added as under:-

NOTE 1(a) The Administrative Departments in Development Sub-Committee, shall function as recommendatory body for PDWP regarding schemes costing more than Rs. 200 lac. All schemes above Rs. 200 lac shall be considered by the Administrative Departments in Development Sub-Committee and forwarded to P&D Department, alongwith its recommendations for consideration/approval by PDWP.

The existing Note 3-A shall be renumbered as Note 3A (a) and amended as under:-

NOTE 3A (a) The composition of Divisional Development Committee shall be as notified by P&D department in consultation with the Finance Department from time to time.

A new Note 3A (b) shall be added as under:-

NOTE 3A(b) The composition of the District Development Committee shall be as notified by P&D department in consultation with the Finance Department from time to time.

Existing clause (B) of note 3 shall be renumbered as note 3B and the words "Divisional Committee" occurring in line one shall be substituted with words

150

Divisional/ District Development Committees. Two new clauses i.e. c (i) and c (ii) shall be added against existing clause (c) of note 3B.

c (i) The notice/agenda of the meeting shall be furnished to Finance and Planning & Development Departments at least 7 days in advance of the convening of the meeting.

c (ii) The minutes of the meeting shall be furnished simultaneously to Finance Department, concerned Chief of section, Assistant Chief (Computer) and Assistant Chief (Coord), P&D Department.

NOTE-4 shall be amended as under:-

Note-4 The delegation of powers to the Administrative Departments in DevelopmentSub-Committee and officers in category-I shall be subject to the condition that a development scheme having a subsidy/foreign aid element shall be brought to the PDWP for approval irrespective of its cost.

BY ORDER OF GOVERNOR OF PUNJAB

(MUHAMMAD AKRAM MALIK)Secretary to Government of the Punjab

Finance Department


i) All Administrative Secretaries to Govt. of the Punjab.ii) The Military Secretary to Governor, Punjab, Lahore.iii) The Secretary to Chief Minister, Punjab, Lahore.vi) All Heads of attached Departments in the Punjab.v) All Divisional Commissioners in the Punjab.vi) All Deputy Commissioners in the Punjab.vii) The Registrar, Lahore High Court, Lahore.viii) The Accountant General, Punjab, Lahore.ix) The Director General, Audit & Accounts Works, Lahore.x) The Director General, Civil Audit, Punjab, Lahore.xi) The District Accounts Officers in the Punjab.

(ANSAR AHMAD)Accounts Officer (FR)

151


Dated Lahore the 11th March, 2002.

NOTIFICATION

FD(FR)11-2/89. The Governor of the Punjab is pleased to direct that in the Delegation of Financial Powers Rules, 1990 the following amendment shall be made namely:-

AMENDMENT

In the First Schedule in Part-I Officers in Category-I, sub part-G-Other Officers, the following new entry shall be made:-

“ 49-Medical Superintendent-Government Hospital forPsychiatric Diseases, Lahore.”

BY THE ORDER OF THE GOVERNOR OF PUNJAB

Secretary to Govt. of the PunjabFinance Department

No. & Date Even:

Copies are forwarded for information and necessary action to:-

1. All Administrative Secretaries to govt. of the Punjab.

2. The Principal Secretary to Governor, Punjab, Lahore.


4. The Director General (Works), (Accounts), Punjab, Lahore.

5. The Director General Works Audit, Punjab, Lahore.

6. The Director General, Civil Audit, Punjab, Lahore.

7. The Director General SAP Audit, Punjab, Lahore.

8. All District Accounts Officers in the Punjab/Treasury Officer, Lahore.

ACCOUNTS OFFICER (FR)FINANCE DEPARTMENT.

152


Dated Lahore the 11th August, 2001


No. FD(FR)II-5/82. In continuation of this department’s letter notification No. FD(FR)11-5/9\82, dated 30/.07.2001, the Governor of Punjab is pleased to notify the following financial powers: -

i) District Officers Category-III Officersii) Deputy District Officers Category-IV Officers

The above mentioned officers will exercise the financial powers as given in Second Schedule Part-I Powers common to all Departments (Delegation of Financial Powers rules, 1990).

2. The Governor of Punjab is further pleased to constitute the District Development Committee which will be headed by the DCO. The District Development Committees would be empowered to approve the development schemes upto the value of Rs. 10.00 million. The composition of District Development Committees is as under:-

i) D.C.O. Chairmanii) E.D.O. Finance & Planning Memberiii) E.D.O. of Works & Services Department Memberiv) E.D.O. of concerned Sector Memberv) District officer of concerned Department Membervi) District Officer Planning Member/Secretary

Note: The powers of District Devlopment Committee notified by P&D Department vide letter No. 9(77) RO (RD) P&D/99, dated 06.11.1999 are hereby withdrawn.

Chief



Finance Department

No. FD (FR) II-5/82 Dated Lahore the 11th August, 2001

Copy is forwarded for information and necessary action to:-

1. All Administrative Secretaries to Government of Punjab.2. All Commissioners/Deputy Commissioners in Punjab.3. All OSD/DCOs (designate).4. The Accountant General Punjab, Lahore.5. All OSD/EDOs (designate).6. All District Accounts Officers of Punjab.7. Treasury Officer, Lahore.

(KARIM BUKHSH ABID)Additional Finance Secretary (Monitoring)

No. & Date Even

Copy forwarded for information and necessary action to all Under Secretaries/Section Officers in Finance Department.


153


Dated Lahore, the 13th September, 2001

N O TI FI C A T I O N

No.FD(FR)II-5/82. The Governor of the Punjab is pleased to approve the following designations for officers of Revenue Department in the District Governments:-

Existing Designations New Designations in District Government

Commissioner Executive District Officer (Revenue)

D.C./Collector District Officer (Revenue)

A.C. of Sub-division Deputy District Officer (Revenue)

2. The existing limits of Financial/Revenue powers as given in the Delegation of Financial Power Rules, 1990-Special Powers to Revenue Department, will be exercised by the Executive District Officer (Revenue), District Officer (Revenue) and Deputy District Officer (Revenue).



Finance Department

No.FD(FR)II-5/82 Dated Lahore the, 13th September, 2001

Copy is forwarded for information and necessary action to:-



3. The Senior Member, Board of Revenue, Punjab. Lahore.

4. All District Coordination Officers in the Punjab.

5. All Executive District Officers in the Punjab.

6. All District Accounts Officers in the Punjab.

7. Treasury Officer, Lahore.

8. All Additional Secretaries in the Finance Department.

( KARIM BAKHSH ABID )Additional Finance Secretary (Monitoring)

154




No. FD (FR) II-5/82. The Governor of Punjab is pleased to delegate following powers to the officers of District Government and Tehsil Municipal Administration: -

POWERS OF TECHNICAL SANCTION

a) Development Work

Sr. No.

Designation Powers Delegated

i) EDO Works & Services Upto Rs. 100 lacs for Highways and Buildings

ii) District Officer i) Upto Rs.30 lacs for Highways

ii) Upto Rs. 20 lacs for Buildings

b) Ordinary and Special Repairs

i) EDO Works & Services i) Upto Rs.10 lacs for Highways

ii) Upto Rs.5 lacs for Buildings

ii) District Officer i) Upto Rs.2 lac for Highways

ii) Upto Rs.1 lac for Buildings

c) Special Repairs to Residential Buildings

i) EDO Works & Services Upto Rs.40,000/-

ii) District Officer Upto Rs.20,000/-

ACCEPTANCE OF TENDERS

i) EDO Works & Services Upto Rs. 100 lacs for Highways & Buildings



Housing:

Technical sanction & acceptance of tenders:

i) District Officer (BS-18) Upto Rs.10 lacs

ii) District Officer (BS-19) Upto Rs.50 lacs

These powers would be exercised by the EDOs/DOs of C&W Department and Housing Department. In case of the sanctions beyond above proposed limits, the EDOs will obtain the approval from respective Chief Engineers/D.G. Housing and C&W Department.

3. The other existing Special Powers of SE & XEN in C&W Department under Delegation of Powers Financial Rules, 1990, will now be exercised by EDO and D.O. respectively.

4. The powers of Technical Sanction and Acceptance of Tenders to PHE Department would be as under:-

Public Health Engineering:

Technical sanction & acceptance of tenders:i) Tehsil Officer (BS-19) Upto Rs.100 lacs

155

ii) Tehsil Officer (BS-18) Upto Rs.20 lacs

Note(1): Technical sanction shall be subject to the condition that the excess over the amount for which work has administratively approved does not exceed 10%.

Note(2): The powers for acceptance of tenders would be subject to following conditions:

i) the normal procedure laid down for invitation of tenders is followed;

ii) the rates quoted and or amounts tendered are such that the total cost of a project/work will not exceed the amount for which technical sanction has been accorded by more than 4.5%;

iii) where competitive tenders are to be invited under the rules, in case the lowest tender from an approved contractor is not accepted reasons should be recorded and further approval should be obtained from (a) the Chief Engineers for tenders upto the value of Rs.10 lac (b) the Administrative Department, if the value of the tender is more than Rs.10 lac, but not more than Rs.20 lac, and (c) the Finance Department if the value of the tender exceeds Rs.20 lac.

Note(3): i) In case BS-17 officer is posted in a Tehsil, the TS and acceptance of tenders would be obtained from BS-18 or BS-19 PHE officer in the same District. If BS-19 officer is not posted then case will be referred to Chief Engineer PH for T.S. and acceptance of tenders.

ii) In case BS-18 officer is posted in a Tehsil, then TS and acceptance of tenders would be obtained from BS-19 PHE officer in the same District. If BS-19 PHE officer is not posted in the District then case will be referred to Chief Engineer PHE for TS and acceptance of tenders



Finance Department.


Copy is forwarded for information and necessary action to the:

1. All Administrative Secretaries to Government of the Punjab.2. The Accountant General, Punjab, Lahore.3. The Director General Audit Works, Lahore.4. The Director General Works Audit, Lahore.5. The Director General SAP Audit, Lahore.6. All District Coordination Officers in the Punjab.7. All Executive District Officers in the Punjab.8. All District Accounts officers in the Punjab .9. Treasury officer, Lahore. 10. All Under Secretaries/Section Officers in the Finance Department.


156


Dated Lahore, the 27th September, 2001

NOTIFICATION

No.FD(FR)II-5/82. The Governor of the Punjab is pleased to notify the following financial powers for officers of Forestry and Fisheries Wings in the District Governments:-

FORESTRY

Existing Designations New Designations in District Govt.

Conservator of Forest Executive District Officer Agriculture

Divisional Forest Officer District Forest Officer

The existing limits of financial powers as given in the Special Powers to Forestry Sector, under the Delegation of Financial Powers Rules, 1990 would be exercised by above mentioned officers.

FISHERIES

Existing Designations New Designations in District Govt.

Deputy Director (Fisheries) District Fisheries Officer

The existing limits of financial powers as given in the Special Powers to Fisheries Sector, under the Delegation of Financial Powers Rules, 1990 would be exercised by the above mentioned officers.



Finance Department.

No.FD(FR)II-5/82. Dated Lahore, the 27th September, 2001


1. All Administrative Secretaries, Government of the Punjab.2. The Accountant General, Punjab, Lahore.3. All DCOs in the Punjab.4. All EDOs in the Punjab.5. All District Accounts Officers in the Punjab.6. Treasury Officer, Lahore.7. All Deputy Secretaries in the Finance Department

( KARIM BAKHSH ABID )Addl. Finance Secretary (Monitoring)

157




No. FD(FR)II-5/82. In exercise of the powers conferred on him under Article 119 of the Constitution of Islamic Republic of Pakistan 1973, the Governor of Punjab is pleased to notify with immediate effect the following financial powers: -

i) OSD/DCOs (Designate) Category-I Officersii) OSD/EDOs (Designate) Category-II Officers

The above mentioned officers will exercise the financial powers as given in Second Schedule Part-I Powers common to all Departments (Delegation of Financial Powers rules, 1990).



Finance Department



1. All Administrative Secretaries to Government of Punjab.2. All Commissioners.3. All Deputy Commissioners4. The Accountant General Punjab, Lahore.5. All OSD/DCOs (designate).6. All OSD/EDOs (designate).7. All District Accounts Officer of Punjab.8. Treasury Officer, Lahore.


158




No. FD (FR) II-5/82. The Governor of Punjab is pleased to delegate following powers to the officers of District Government and Tehsil Municipal Administration: -

POWERS OF TECHNICAL SANCTION

a) Development Work

Sr. No.

Designation Powers Delegated

i) EDO Works & Services Upto Rs. 100 lacs for Highways and Buildings


ii) Upto Rs. 20 lacs for Buildings

b) Ordinary and Special Repairs

i) EDO Works & Services i) Upto Rs.10 lacs for Highways


ii) District Officer i) Upto Rs.2 lac for Highways

ii) Upto Rs.1 lac for Buildings

c) Special Repairs to Residential Buildings

i) EDO Works & Services Upto Rs.40,000/-

ii) District Officer Upto Rs.20,000/-

ACCEPTANCE OF TENDERS

i) EDO Works & Services Upto Rs. 100 lacs for Highways & Buildings



Housing:

Technical sanction & acceptance of tenders:

i) District Officer (BS-18) Upto Rs.10 lacs

ii) District Officer (BS-19) Upto Rs.50 lacs

These powers would be exercised by the EDOs/DOs of C&W Department and Housing Department. In case of the sanctions beyond above proposed limits, the EDOs will obtain the approval from respective Chief Engineers/D.G. Housing and C&W Department.

3. The other existing Special Powers of SE & XEN in C&W Department under Delegation of Powers Financial Rules, 1990, will now be exercised by EDO and D.O. respectively.

4. The powers of Technical Sanction and Acceptance of Tenders to PHE Department would be as under:-

Public Health Engineering:

Technical sanction & acceptance of tenders:i) Tehsil Officer (BS-19) Upto Rs.100 lacs

ii) Tehsil Officer (BS-18) Upto Rs.20 lacs

159

Note(1): Technical sanction shall be subject to the condition that the excess over the amount for which work has administratively approved does not exceed 10%.

Note(2): The powers for acceptance of tenders would be subject to following conditions:

i) the normal procedure laid down for invitation of tenders is followed;

ii) the rates quoted and or amounts tendered are such that the total cost of a project/work will not exceed the amount for which technical sanction has been accorded by more than 4.5%;

iii) where competitive tenders are to be invited under the rules, in case the lowest tender from an approved contractor is not accepted reasons should be recorded and further approval should be obtained from (a) the Chief Engineers for tenders upto the value of Rs.10 lac (b) the Administrative Department, if the value of the tender is more than Rs.10 lac, but not more than Rs.20 lac, and (c) the Finance Department if the value of the tender exceeds Rs.20 lac.

Note(3): i) In case BS-17 officer is posted in a Tehsil, the TS and acceptance of tenders would be obtained from BS-18 or BS-19 PHE officer in the same District. If BS-19 officer is not posted then case will be referred to Chief Engineer PH for T.S. and acceptance of tenders.

ii) In case BS-18 officer is posted in a Tehsil, then TS and acceptance of tenders would be obtained from BS-19 PHE officer in the same District. If BS-19 PHE officer is not posted in the District then case will be referred to Chief Engineer PHE for TS and acceptance of tenders



Finance Department.



1. All Administrative Secretaries to Government of the Punjab.2. The Accountant General, Punjab, Lahore.3. The Director General Audit Works, Lahore.4. The Director General Works Audit, Lahore.5. The Director General SAP Audit, Lahore.6. All District Coordination Officers in the Punjab.7. All Executive District Officers in the Punjab.8. All District Accounts officers in the Punjab .9. Treasury officer, Lahore. 10. All Under Secretaries/Section Officers in the Finance Department.


160


Dated Lahore the 7th December, 2001


No. FD (FR) II-5/82. In continuation of this Department Notification No.FD(FR)11-5/82, dated 15th August, 2001 it is hereby clarified that 6 Superintending Engineers of Public Health Engineering Department posted as Tehsil Municipal Officers in Tehsil Municipal Administration will also exercise the powers of technical sanction beyond the powers of Tehsil Officers in BS 17/18.



Finance Department.

No. & Date Even




3. The Director General Audit Works, Lahore.

4. The Director General Accounts Works, Lahore.

5. The Director General SAP Audit, Lahore.


7. All Executive District Officers in the Punjab.

8. All District Accounts officers in the Punjab .

9. Treasury officer, Lahore.

10. All Under Secretaries/Section Officers in the Finance Department.


161




No. FD (FR) II-5/82. In exercise of the powers conferred on him under Article 119 of the Constitution 1973, the Governor of Punjab is pleased to make following addition in First Schedule of the Delegation of Powers Financial Rules, 1990: -

i. District Co-ordination Officer Category-I

ii) Executive District Officer Category-II

iii) District Officers Category-III

iv) Deputy District Officer Category-IV

The above mentioned officers shall exercise the financial powers as given in Second Schedule Part-I Powers common to all Departments.

The Governor of Punjab is further pleased to delegate the powers to District Co-ordination Officer for approval of development schemes upto Rs.10 million in District Development committee. The composition of District Development Committee is as under: -

1. DCO Chairman2. EDO Finance & Planning Member 3. EDO of Works and Services Department Member4. EDO of Concerned Sector Member 5. District officer of Concerned Department Member 6. District officer Planning Member/Secretary

Note: -

(a) The Commissioners shall exercise concurrent powers till abolition of Divisional tiers but not the powers for approval of development schemes.

2. The DCOs, EDOs, DOs and deputy Dos will exercise these powers on promulgation of Local Government Ordinance 2001.

BY ORDER OF THE GOVERNOR OF THE PUNJABM. AKRAM MALIK

Secretary to Government of the PunjabFinance Department.

No. FD (FR) II-5/82 Dated Lahore the 28th July, 20011. All Administrative Secretaries to Government of Punjab.2. All Commissioners.3. All Deputy Commissioners.3. The Accountant General, Punjab, Lahore.4. All District Accounts officers of Punjab 5. Treasury officer, Lahore


162




No. FD (FR) II-5/82. In exercise of the powers conferred on him under Article 119 of the Constitution of Islamic Republic of Pakistan 1973, the Governor of Punjab is pleased to notify with immediate effect the following financial powers: -

i) OSD/DCOs (Designate) Category-I Officers

ii) OSD/EDOs (Designate) Category-II Officers

The above mentioned officers willl exercise the financial powers as given in Second Schedule Part-I Powers common to all Departments (Delegation of Financial Powers Rules, 1990).



Finance Department.



1. All Administrative Secretaries to Government of Punjab.2. All Commissioners.3. All Deputy Commissioners.4. The Accountant General, Punjab, Lahore.5. All OSD/DCOs (designate).6. All OSD/EDOs (designate).7. All District Accounts officers of Punjab. 8. Treasury officer, Lahore.


163


Dated Lahore the Ist November, 2001


No. FD (FR) II-5/82. In partial modification of this Department’s notification dated 30 th

July, 2001, Governor of Punjab is pleased to declare EDO Health as Category-I Officer.



Finance Department.

No. FD (FR) II-5/82 Dated Lahore the Ist November, 2001


1. All Administrative Secretaries to Government of the Punjab.2. The Accountant General, Punjab, Lahore.3. All District Coordination Officers in Punjab.4 All EDOs (Health) in the Punjab.5. All District Accounts officers in Punjab. 6. Treasury officer, Lahore.


164


Dated Lahore the 11st November, 2001


No. FD (FR) II-5/82. Governor of Punjab is pleased to authorize Project Engineer Bahawalpur Rural Development Project full powers of technical sanction provided he has requisite qualifications and experience. These powers will be exercised for the project period only.



Finance Department.

No. FD (FR) II-5/82 Dated Lahore the 11th November, 2001


1. Director General Works Audit Punjab.2. Director General Audit, Punjab.3. The Accountant General, Punjab, Lahore.4. The Secretary, P&D Department, Lahore.4 District Accounts Officer, Bahawalpur.5. Project Director, Bahawalpur Rural Development Project, Bahawalpur.


165


Dated Lahore, the 2nd April, 2002

NOTIFICATION

No. FD(FR)11-5/82 In continuation of this Department’s notification of even number dated 15th August, 2001 the Governor of the Punjab is pleased to delegate following powers of technical sanction to the officers of Public Health Engineering Department in Tehsil/Town Municipal Administrations (TMAs): -

1. Tehsil/Town Officers (Infrastructure and Services) (BS-18) of District Headquarter, TMAs upto Rs. 5.00 million (Rupees five million).

2. All schemes of other TMAs in the District upto Rs.5 million will be submitted to Tehsil Officer (Infrastructure and Services) of District Headquarter TMA whereas schemes exceeding Rs.5 million and upto Rs.20 million will be submitted to EDO (Works & Services), of the concerned district for technical sanction.



Finance Department

No. & Date Even:

A copy is forwarded for information and necessary action to:1) The Principal Secretary to Governor, Punjab.2) The Secretary, LG&RD Department, Lahore.3) The Secretary, HUD&PHE Department, Lahore.4) The Secretary, P&D Department, Lahore.5) All District Nazims in the Punjab.6) The Accountant General, Punjab, Lahore.7) The Director General, Audit (Works) Punjab, Lahore.8) The Director General, Accounts (Works) Punjab, Lahore.9) All DCOs in the Punjab.10) Chief Engineers (North) and (South) PHE&D, Punjab.11) All Tehsil/Town Nazims in the Punjab.12) All EDOs(W&S) in the Punjab.13) All District Accounts Officers in the Punjab/Treasury Officer, Lahore.14) All Tehsil/Town Officers (I&S) in Tehsil Municipal Administration in

the Punjab.

ACCOUNTS OFFICER (FR)

166


Dated Lahore, the 28th March, 2002

NOTIFICATION

No. FD(FR) II-5/82. The Governor of the Punjab is pleased to delegate the following powers to the officers of Communication & Works Department and to the Officers of District Governments for technical sanction and acceptance of tenders: -

TECHNICAL SANCTION - ORIGINAL WORKS

Sr. No. Name of powers To whom delegated. Powers delegated.

1. Technical sanction in case of original works.

S.E. Highway / Works and EDO (W&S)

Upto Rs.200 lacs

XEN Highway / Works and DO (Roads/ Buildings)

Upto Rs.50 lacs

ACCEPTANCE OF TENDERSS.E. Highway / Works and EDO (W&S)

Upto Rs.200 lacs

XEN Highway / Works and DO (Roads/ Buildings)

Upto Rs.50 lacs

TECHNICAL SANCTION - ORDINARY / SPECIAL REPAIRS

2. The revised powers of technical sanction for ordinary and special repair of roads and buildings are as under:-

Sr. No. Name of powers To whom delegated. Powers delegated.

1. Technical sanction in case of ordinary / & special repairs

i) S.E.(Works)/EDO (W&S)

Upto Rs.10 lacs

ii) XEN.(Works)/DO (Buildings)

Upto Rs.2 lacs

2. Technical sanction in case of ordinary / & special repair to Roads.

i) S.Es.(Highway)/EDO (W&S)

Upto Rs.20 lacs

ii) XENs (Highway)/DO (Roads)

Upto Rs.4 lacs

i) Note (1): The existing conditions applicable to accord technical sanctions and acceptance of tenders shall also be applicable.



Finance Department.

No. FD(FR) II-5/82 Dated: Lahore the 28th March, 2002A copy is forwarded for information and necessary action to:

1) The Chairman National Reconstruction Bureau, Chief Executive Secretariat, Islamabad.

2) All Administrative Secretaries, to Government of the Punjab.

167

3) The Controller General of Accounts, Taimur Plaza, West, Blue Area, Islamabad.

4) All District Nazims in the Punjab.5) The Accountant General, Punjab, Lahore.6) The Director General, Audit (Works) Punjab, Lahore.7) The Director General, Audit (Civil) Punjab, Lahore.8) The Director General, Accounts (Works) Punjab, Lahore.9) All DCOs in the Punjab.10) All EDOs(W&S) in the Punjab.11) All District Accounts Officers in the Punjab.12) Treasury Officer, Lahore.

ACCOUNTS OFFICER (FR)FINANCE DEPARTMENT

168


Dated: Ist November, 2001

NOTIFICATION

No. FD(FR) II-2/89. In supersession of this department’s letter of even No. dated 10-9-2001, Governor of Punjab is pleased to delegate the following financial powers to District Government Officers:

M&R works of Health Buildings

The officers mentioned below are authorized to clear the estimates for M&R Works:

i) EDO (Health) Full powers.ii) MS, DHQ Hospitals Upto Rs. 3.50 lacsiii) DHO Upto Rs. 1 laciv) MS, THQ Hospitals Upto Rs. 50,000/-

The technical sanction of the above cleared estimates would be issued by officers of C&W Department in District Governments.

Powers to accept tender for consumable stores other than Drugs and Medicines for Hospitals and other institutions (rate contract).

i) EDO (Health) Full powersii) MS, DHQ Hospitalsvi) MS, THQ Hospitals Upto Rs. 1.50 lacsvii) DHOviii) SMO and other officers Upto Rs. 20,000/-

Powers to sanction expenditure on purchase of pharmaceuticals (rate contract)

i) EDO (Health) Full powersii) MS, DHQ Hospitalsix) MS, THQ Hospitals Upto Rs. 1.50 lacsx) DHOv) SMO /Incharge RHCs

and other officers Upto Rs. 50,000/-

To incinerate the used/infectious linen articles of the hospitals subject to recommendations of condemnation committee.

i) EDO (Health) Full powersii) MS, DHQ Hospitals Full powersxi) MS, THQ Hospitals Full powers xii) DHO Full powersv) SMO /Incharge RHCs

and other officers Full powers

Repair of medical equipment and instruments.

i) EDO (Health) Upto Rs. 2 lacii) MS, DHQ Hospitalsxiii) MS, THQ Hospitals Upto Rs. 25,000/-xiv) DHOv) SMO /Incharge RHCs and other

officers Upto Rs. 10,000/-

In view of the reason that bulck purchase of medicines would not be made through MSD, the Officers in District Governments are now authorized to distribute the budget allocation for medicines in the following ratio:-

169

iv) 10% reserved for natural calamities/emergencies to be purchased in bulk.

v) 15% day to day purchase for normal medicines.

vi) 75% bulk purchase for normal medicines.

The budgetary authorization under purchase of medicines would be subject to the condition that 85% of the budget of medicines would be utilized through bulk purchase and remaining 15% on day to day purchases through local purchase. The concerned District Government shall make rate contract in the light of instructions of the Punjab Government for the procurement of all standardized medicines/pharmaceuticals. However, the local purchase made by the institutions through quotations would be in accordance with the prescribed procedure of quotations.



Finance Department.

No. FD(FR) II-2/89 Dated: Lahore the Ist November, 2001

A copy is forwarded for information and necessary action to:1) All Administrative Secretaries, to Government of the Punjab.2) The Accountant General, Punjab, Lahore.3) All DCOs in the Punjab.4) All District Accounts Officers in the Punjab.5) Treasury Officer, Lahore.6) All Under Secretaries/SOs in Finance Department.


N0. & Date: Even

A copy is forwarded to the Secretary to Government of the Punjab, Health Department with the request to communicate the above delegation of powers to all field offices for information/further necessary action.


170


Dated Lahore, the July 13, 2002

NOTIFICATION

No. FD(FR)II-2/89. The Secretary, Implementation & Coordination Wing, S&GAD is hereby authorized to exercise the financial powers of Administrative Secretary in terms of Schedule-II, Part-I, Serial No. 17 of the Delegation of Financial Power Rules, 1990 concerning reimbursement of medical claims for Provincial Cabinet. These Powers are Specifically Delegated in respect of I&C Wing, SGA&I Department.

( SALMAN SIDDIQUE )Finance Secretary

GOVERNMENT OF THE PUNJABSERVICES & GENERAL ADMINISTRATION

DEPARTMENT (SECTION SR-I)Dated Lahore, the 13th August, 2001

NOTIFICATION

No. SI.2-2/2001(B). All functions performed and appointments held by the Divisional Commissioners / Deputy Commissioners in their ex-officio capacity shall not be performed / held by the District Coordination Officers in their respective districts with effect from August 14, 2001.


( IMTIAZ MASRUR )CHIEF SECRETARY

171


Dated Lahore, the 17th November, 2001

NOTIFICATION

No. FD(FR)II-5/82. Governor of the Punjab is pleased to authorize Senior Project Engineer of Bahawalpur Rural Development Project to exercise the powers of Chief Engineer Highways for the purpose of grant of technical sanction. These powers will be subject to the condition that the Senior Project Engineer holds prescribed qualification and experience. Further the powers would be for the project period only.


( SALMAN SIDDIQUE )Secretary to Government of the Punjab

Finance DepartmentGOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENT

Dated Lahore 24th January 2002

ORDER

No. FD SO (AB-I) 8-4/97(v). All the District Coordination Officers in the Punjab are hereby nominated as Collecting/Refunding Officers in respect of amounts deposited in the account of District Privatization Committees. They are authorized to sign refund vouchers subject to the prior approval of the Punjab Privatization Board.


Finance Department

No. and date even.

A copy is forwarded for information & necessary action to:-

1. The Chairman, Punjab Privatization Board, Lahore.2. All District Coordination Officers in the Punjab.3. All the Executive District Officers (Revenue) in the Punjab.

UNDER SECRETARY (AB-I)

172

TO BE SUBSTITUTED FOR ORDER OF EVEN NO. AND DATE


Dated Lahore 24th January 2002

ORDER

No. FD SO (AB-I) 8-4/97(v). All the District Coordination Officers in the Punjab are hereby nominated as Collecting/Refunding Officers in respect of amounts deposited in the accounts of the District Privatization Committees/Regional Privatization Committees. They are authorized to sign refund vouchers subject to the prior approval of the Punjab Privatization Board.


Finance Department

No.FDSO(AB-I)8-4/97(V) dated Lahore the 1st of February, 2002

A copy is forwarded for information & necessary action to:-

1. The Chairman, Punjab Privatization Board, Lahore.2. The Secretary, Punjab Privatization Board, Lahore.3. All District Coordination Officers in the Punjab.4. All the Executive District Officers (Revenue) in the Punjab.

UNDER SECRETARY (AB-I)

173


Dated Lahore 24th January 2002NOTIFICATION

No. FD SO (AB-I) 8-4/98. The Governor of the Punjab has been pleased to reconstitute the District Privatization Committees with the following constitution for each District:-

1. District Coordination Officer. Chairman

2. Executive District Officer (Revenue). Member/Secretary

3. Executive District Officer (F&P). Member

4. Representative of the Department owning land / assets (of the rank/status not less than Deputy Secretary/equivalent/BS-18).

Member

5. President of the concerned Chamber of Commerce and Industry.

Member

The District Privatization Committees (DPCs) will dispose of properties valuing upto Rs. 10.00 million belonging to Provincial Government only through open auction.



Finance Department

Dated Lahore, the 24th January, 2002

–––––––––No. and date even.

A copy is forwarded for necessary action to:-

4. The Chairman, Punjab Privatization Board, Lahore.5. All Members of the Board.6. All District Coordination Officers in the Punjab.7. The Secretary to Governor, Punjab, Lahore.8. The Chairman, Governor’s Inspection Team, Punjab, Lahore.9. The Private Secretaries to all Provincial Ministers/Chief Secretary/

Additional Chief Secretary/Secretary (Services) in the SGA& I Deptt.10. All Administrative Secretaries, Government of the Punjab.11. All the Executive District Officers (Revenue) in the Punjab.12. All the Executive District Officers (F&P) in the Punjab.13. All the Additional Secretaries/Deputy Secretaries/Under

Secretaries/Section Officers in the Finance Department.14. The Director General, Public Relations, Punjab, Lahore.15. The Director (Protocol), Directorate of Public Relations, Punjab, Lahore.16. The Accountant General, Punjab, Lahore.17. The Director General Audit, Civil Punjab, Lahore.

(ABDULLAH KHAN SUMBAL)DEPUTY SECRETARY (AB-I)

IMMEDIATENo.BI-34(1400)/2001-2002

174


Dated Lahore the 7th February 2002

To

All Tehsil/Town Municipal Officers,Tehsil/Town Municipal Administrationsin the Punjab

SUBJECT: DECLARING AS DRAWING AND DISBURSING OFFICER

In terms of Rule 2.23 of the Punjab Budget Manual, the Tehsil / Town Municipal Officers of Tehsil and Town Municipal Administrations are declared as Drawing and Disbursing Officers for the operation of the respective Tehsil / Town Provincial Accounts.

2. They shall also exercise powers of Category-I officer as defined in the Punjab Delegation of Financial Power Rules, 1990.

( MUHAMMAD ARSHED )DEPUTY SECRETARY (BUDGET)

NO. & DATE EVEN:A copy is forwarded for information and necessary action to :-

1. All District Nazims in the Punjab.2. All Tehsil/Town Nazims in the Punjab.


NO.& DATE EVEN:A copy is forwarded for information and necessary action to :-

1. The Secretary Finance, Government of Pakistan, Finance Division, Islamabad.

2. The Secretary to the Government of the Punjab, Local Government and Rural Development in the Punjab.,

3. The Consultant, National Reconstruction Bureau, Chief Executive Secretariat, Islamabad. (Attention: Mr. Daniyal Aziz)

4. All District Coordination Officers in the Punjab.5. All Additional/Deputy Secretaries in the Finance Department.6. All the Executive District Officers (Finance & Budget), of District Governments

in the Punjab.


NO.& DATE EVEN:A copy is forwarded for information and necessary action to :-

1. The Controller General of Accounts, 10-D, West Taimur Chamber, 4th Floor Blue Area, Islamabad.

2. The Accountant General, Punjab, Lahore.3. All the District Accounts Officers in the Punjab/Treasury Officers, Lahore.4. All Tehsil Accounts Officers in the Punjab.


175


Dated Lahore, the 20th May, 2002

NOTIFICATION

No. FD (FR)II-5/82(P). The Governor of the Punjab is pleased to allow the powers of technical sanction and acceptance of tenders in favour of Superintending Engineers in Public Health Engineering Department, posted at Faisalabad, Multan, Lahore and Rawalpindi. The powers of technical sanction and acceptance of tenders would be upto Rs. 20 million.

. The cases of technical sanction and acceptance of tenders beyond Rs. 5 million would now be sent to the Superintending Engineers of Public Health Engineering Department instead of EDO (Works and Services). These powers would be exercised in case of Rural Water Supply/Urban Water Supply. Drainage and Sewerage schemes of the Tehsil Municipal Administrations.

BY ORDER OF THE GOVERNOR

Dated Lahore the20th May, 2002

SECRETARY TOGOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENT

176


Dated Lahore, the 2nd July, 2002

NOTIFICATION

No. FD (FR)II-5/82(P). The Governor of the Punjab is pleased to allow the powers of Technical Sanction to Tehsil Officers (I&S) BS-17 upto the value of Rs. 2.00 lac (Rs. Two lac only). The Tehsil Officer (I&S) is also authorized to exercise the drawing and disbursing powers.



Finance Department

177


Dated Lahore, the 10th December, 2002

NOTIFICATION

No. FD (FR)II-5/82(P). The Governor of the Punjab is pleased to delegate powers of technical sanction to Tehsil Officers (I&S) BS-17 upto the value of Rs. 5.00 lac (Rs. five lac only) instead of Rs. 2.00 lac already allowed vide notification of even No. dated 02.07.2002.



Finance Department


Dated Lahore, the 12th January, 2002

NOTIFICATION

No. FD (FR)II-5/82. In continuation of this department’s notification of even No. dated 11.08.2001, the Governor of Punjab is pleased to further enhance the powers of District Development Committee to approve development schemes upto the value of Rs. 20.00 million, with immediate effect. The composition of District Development Committee already notified shall remain the same.


(SALMAN SIDDIQUE)Secretary to Government of the Punjab

Finance Department

178


Dated Lahore, the 16th , 2002

NOTIFICATION

No. FD (FR)II-5/82. In continuation of this Department’s notification of even number dated 15.08.2002, the Governor of the Punjab is pleased to delegate following powers of acceptance of tenders & according of technical sanction to the officers of Public Health Engineering Department in Tehsil/Town Municipal Administration (TMAs):–

1. Tehsil/Town officers (Infrastructure and Services) (BS-18) of District Headquarter, TMAs upto Rs. 5.00 million (Rupees five million).

2. All schemes of other TMAs in the District upto Rs. 5 million shall be submitted to Tehsil officer (Infrastructure and Services) of District Headquarter TMA whereas schemes exceeding Rs. 5 million and upto Rs. 20 million will be submitted to EDO (Works & Services), of the concerned District for technical sanction and acceptance of tenders through Tehsil Officer (I&S) (BS-18) of PHE Department.



Finance Department

179

NO. FD-PS-AFS(B)6770/02GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENTDated Lahore, the 7th November, 2002

To1. All Zila Nazims of District Government in the Punjab.2. All District Coordination Officers in the Punjab.3. All Executive District Officers (F&P) of District Government in the Punjab.

Subject: SETTLEMENT OF AUDIT PARAS.

Kindly refer to the subject noted above.

2. With the implementation of “Development Plan” w.e.f. 14.08.2001, the administrative and financial linkages of the departments de-centralized / devolved to the Local Governments have been reconfigured according to the provisions of Punjab Local Government Ordinance, 2001.

3. Consequently, the responsibilities of the Local Governments in relaxation to audit have been redefined in the context of internal and external audit. The latter in respect of the District Governments in the exclusive responsibility of the auditor General of Pakistan in terms of Section 115 of the PLGO 2001 (as amended).

4. The matter regarding the settlement or audit paras of devolved government departments, pertaining to the pre-devolution period has been engaging the attention of the Finance Department. The administrative departments consider that the settlement of such audit paras are now the responsibility of the respective District Governments, given the fact that the District Coordination Officer is the Principal Accounting Officer in terms of Section 28(2)(e) of the PLGO 2001, beside the fact that the relevant record pertaining to the audit observations is available in the respective department / office of the District Government concerned.

5. In consideration of the above facts, it has been decided that the settlement/ disposal of audit paras pertaining to the period prior to 14 th August 2002 is now the responsibility of the respective devolved departments of the District Government concerned. For the purpose of discharge of this responsibility the District Government may notify the District Accounts Committee (DACs) with the following composition. The meetings of DAC may be held on fortnightly basis.

i) District Coordination Officer Chairmanii) EDO of the concerned sector Memberiii) EDO (F&P) Memberiv) District Audit Officer Member

6. In order to make the aforesaid arrangements functional, the details of pending audit paras may accordingly be obtained from the concerned District Audit Officer/ Administrative Department. Progress report may be sent to the Monitoring Wing of the Finance Department on monthly basis, which shall review the matter in quarterly review meetings, to be inter-alia attended by the representatives of the Director General, Civil Audit, Punjab.

(KARIM BAKHSH ABID)Addl. Finance Secretary (Budget)

180

NO. FD (FR) II-I/78. VOL. IIGOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENT

ToThe Accountant General,Punjab, Lahore.

Subject: DELEGATION OF POWERS UNDER THE FINANCIAL RULES AND THE POWERS OF RE-APPROPRIATION RULES, 1962.

Kindly refer to your Memo. No. TM-I/2-34(iii)/86-88/10247 dated 27-06-1998 on the subject noted above.2. Finance Department observes as under:-

(a) Para 2(i) & (ii) The powers delegated vide item 3(a) of Part-I of the Second Schedule are exercisable in respect of sub-items mentioned under item 3(b). These powers cannot obviously be exercised for the succeeding items of Part-I, namely item 4 to 16 which relate to administrative approval for works, re-appropriation of funds, power to declare machinery and stores surplus, unserviceable, their disposal, power to sanction and incur expenditure on repairs, replacement of machinery, motor vehicles, T&P, power to suspend collection of Government duties, advances to Government servants, write off of losses, investigation of claims, lease of land and dismantling of unserviceable buildings.

The powers under item 3(a) are to be exercised subject to the conditions, if any, mentioned against the relevant sub-items under item 3(b).

(b) Serial No. (iii) The powers delegated vide Part-II of the Second Schedule are in addition

to and not in substitution of the delegation made vide Part-I of the Second Schedule.

DEPUTY SECRETARY (ACCOUNTS)

OFFICE OF THE ACCOUNTANT GENERAL, PUNJAB, LAHORENO. TM-I/2-3A (iii)/86-88/474 Dated: 27.12.1988Copy alongwith a copy of this office Memo. No. TM-I/ I/2-3A (iii)/86-88/10247 dated 27-06-1988 forwarded for information and necessary action to:-

1. All DA and Pay Roll Sections in the Office2. HAD, Reorganization Cell and ICO3. All officers in the office4. All District Accounts Officers in the Punjab.

DEPUTY ACCOUNTANT GENERAL/ TM

OFFICE OF THE ACCOUNTANT GENERAL, PUNJAB, LAHORENO. TM-I/2-3A (iii)/86-88/10247 Dated: 27.6.1988To

The Secretary,Government of the Punjab,Finance Department,Lahore.

Subject: DELEGATION OF POWERS UNDER THE FINANCIAL RULES AND THE POWERS OF RE-APPROPRIATION RULES, 1962.

Please refer to the Finance Department’s Memo No. FD (FR) II-1/78 dated 29-05-1988 on the above subject.2. This office has sought for the clarification on the following points:

i. Where the powers delegated in Serial No. 3(a) of Part-I of the Second Schedule to the Delegation of

181

Powers under the Financial Rules and Powers of Re-appropriation Rules, 1962, are to be exercised in respect of such items of expenditure only which are shown distinctly under Serial No. 3(a) ibid subject to the fulfillment of conditions mentioned against each such item under Serial No. 3(b) ibid.

ii. Where specific powers have been delegated for items in Part-I of the Second Schedule ibid (excepting Serial No. 3), the delegate should exercise those specific powers and not the powers under Serial No. 3(a) ibid.

iii. Where specific powers have been delegated vide Part-II of the Second Schedule ibid, the delegate should exercise those special powers and not the powers under Serial No. 3(a) of Part-I ibid.

3. The Finance Department have replied the points in seriatim as under:(i) The powers delegated under Serial No. 3(a) are to

be exercised in respect of all items of expenditure specifically shown in the budget estimates in detail irrespective of the fact whether these items are shown under Serial No. 3(b) or Serial No. 4 to 14 of Part-I of the Second Schedule. However, the conditions imposed against any sub-item of item 3(b) will be applicable even if sanction is accorded under item 3(a) in view of the specific budget provision.

(ii) &(iii) The powers delegated in Part-I (Serial No. 4 to 14)

and Part-II of the Second Schedule are in addition and not in substitution of the powers delegated vide Serial No. 3(a) of Part-II ibid.

5. This office has examined the reply of the Finance Department and is of the view that the powers delegated under Serial No. 3(a) are to be exercised in respect of such items of expenditure only which are shown distinctly under Serial No. 3(b) and not in respect of such items shown against Serial No. 4 to 14 of Part-I or Part-II ibid. For example, the purchase and replacement of vehicles for which no powers have been delegated under Serial No. 3(a) ibid would not be governed under Serial No. 3(a) in spite of the fact that specific provision for purchase and replacement of vehicles exists in the budget of the Department, but would be regulated under the specific powers delegated for the purpose under Serial No. 7-A of Part-I ibid. Likewise , this office is of the view that purchase of medicines for hospitals for which no powers have been indicated in Part-I ibid in spite of the availability of specific provision in the budget of a hospital but would be regulated by the powers mentioned against Serial No. 2 of Part-II- Special Powers to the Health Department of the Second Schedule ibid. In case it is held that the powers delegated under Serial No. 3(a) ibid are applicable in such cases, then there does not seem any justification to retain the powers mentioned against Serial No. 7-A of Part-I or Serial No. 2 of Part-II- Special Powers to Health Department, etc, because of the reason that the powers delegated under Serial No. 3(a) ibid are such high than those delegated under other Serial Nos. For instance, the different categories of officers of the Health Department enjoy the powers of sanctioning expenditure on purchase of pharmaceuticals to the extent mentioned against each below vide Serial No. 2 of Part-II- Special Powers to Health Department:-

Serial No. To whom delegated Extenti) Administrative Department Full powersii) Officers in Category-I Rs. 10,000/iii) Officers in Category-II Rs. 5,000/iv) Officers in Category-III Rs. 25, 00/v) Officers in Category-IV Rs. 500/

On the other hand, the powers of these officers to sanction expenditure under Serial No. 3(a) ibid are as under:-Serial No. To whom delegated Extenti) Administrative Department Full powers

182

ii) Officers in Category-I Full powersiii) Officers in Category-II Each item not exceeding Rs. 50,000/iv) Officers in Category-III Each item not exceeding Rs. 25,000/v) Officers in Category-IV Each item not exceeding Rs. 5,000/

It would thus be evident that the powers delegated under Serial No. 3(a) are ten times more than the powers delegated under Serial No. 2- Special Powers to Health Department. In case the purchase of medicines for hospitals is decided to be governed by the powers delegated under Serial No. 3(a) ibid, then every officer would certainly be using the enhanced powers under Serial No. 3(a) ibid, thus making the powers under Serial No. 2 of Part-II ibid as redundant.5. The matter may please be reconsidered and the decision of the Government conveyed to this office at an early date.

DEPUTY ACCOUNTANT GENERAL/ TM

183

NO.FD(M-II)I-III/98.GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENT(MONITORING WING)

Dated Lahore, the 18th May, 1999.

To1. The Accountant-General, Punjab, Lahore.2. All the District Accounts Officers in Punjab.

SUBJECT: STRENGTHENING OF PRE-AUDIT SYSTEM.

While conducting post-audit of the accounts of various Government offices by the Audit Department, it is frequently observed that Drawing & Disbursing Officers do not observe, in many cases, codal formalities in incurring/ sanctioning expenditure on various accounts, resulting into a large number of audit paras involving violation of financial rules/irregularities. The Public Accounts Committees on a number of occasions have observed that all such audit objections could have been avoided, had the concerned District Accounts Officers exercised vigilant check on all such violations and irregularities while pre-auditing the relevant bills submitted to them by the respective Drawing & Disbursing Officers. Although, in some cases, the intention of the DDOs may not be mala-fide in submitting such bills and it may only be due to ignorance of relevant rules/procedures yet, in some cases, the unscrupulous behaviour in submitting unjustified claims cannot be ruled out. Nevertheless, in either case, the DAOs are required not to pass such bills on any account.

2. Therefore, in order to strengthen the pre-audit system and obviate such audit objections involving infringement of rules/irregularities, all the D.A.Os are directed to be careful while pre-auditing/passing such bills and observe all requisite codal formalities, financial rules and regulations. They are accordingly required to exercise more supervisory checks and personally test/check bills at pre-audit. If in spite of that wrong/unjustified claims are accepted at pre-audit, the D.A.Os will be personally held responsible along with the D.D.Os, as directed by the two PACs.

Sd/-(1)

ADDL. FINANCE SECRETARY (MONITORING)

184

NO. EXP (GEN) II-6/89.GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENTEXP (GEN) SECTION

Dated Lahore, the 19th April, 1989.From

The Secretary to GovernmentOf the Punjab, Finance Department

To1. All the Administrative Secretaries, Government of the Punjab, Lahore.2. All the Heads of Attached Departments in the Punjab.3. All the Commissioners/ Deputy Commissioners in the Punjab4. All the District and Sessions Judges in the Punjab5. The Registrar, Lahore High Court, Lahore.

SUBJECT: ADVANCE DRAWAL OF FUNDS ON ACCOUNT OF ADVERTISEMENT CHARGES

Sir, I am directed to state that the Chief Minister, Punjab, has been pleased to order that as a matter of policy all the government advertisements which are routed through the Directorate General Public Relations Punjab may be released alongwith advance cheque/ payment in future.

2. It has, therefore, been decided as a general policy, to allow the advance drawal of funds under object “ADVERTISEMENT CHARGES” by all Government Departments/ Agencies.

(SYED MAHMOOD JAVED)DEPUTY SECRETARY EXP(EDUCATION)

FINANCE DEPARTMENTNO. & DATE EVEN A copy is forwarded to the Secretary to Chief Minister, Punjab, Lahore, for information with reference to his letter No. US-I/Misc .2(INF)/2879 dated 27-03-1989.

(M. ASLAM ARSHAD)UNDER SECRETARY

NO. & DATE EVEN A copy is forwarded to all the Chief Executives of the Autonomous Bodies in the Punjab.


NO. & DATE EVEN A copy is forwarded to the

1. The Accountant General, Punjab, Lahore.2. All the District Accounts Officers in the Punjab.


NO. & DATE EVEN A copy is forwarded to all the Under Secretaries / Section Officers in Exp/ AB wings in the Finance Department.


185

NO.FD(M-I)III-2/87(P-III)GOVERNMENT OF THE PUNJABFINANCE DEPARTMENT(MONITORING WING)

Dated Lahore, the 27th Feb:, 1994

To

1. The Secretary toGovernment of the Punjab,Communication & Works Department.

2. The Secretary toGovernment of the Punjab,Irrigation & Power Department.

3. The Secretary toGovernment of the Punjab,Housing, Physical & EnvironmentalPlanning Department.

4. The Director GeneralAudit Works, Lahore.

5. The Director Accounts Works, Lahore.

Subject: ROLE OF DIVISIONAL ACCOUNTANTS IN THE WORKS DEPARTMENTS – EFFECTIVE FINANCIAL MANAGEMENT

Sir,

In pursuance of the decisions taken in the Special Meeting held on 30.1.1994 with the representatives of the Works Departments are issued for strict compliance: -

i. The Divisional Accountant, being the compiler of accounts as well as primary auditor in a Division of Public Works Department, must scrutinize all bills and financial claims before making payment, as provided in rule 2.14 of Departmental Financial Rules. He must ensure that no payment is made without proper scrutiny;

ii. Where the Divisional Accountant feels that bill/claim is not in accordance with the rules, it is his duty to raise objections in writing and advise the Executive Engineer about the irregularities/illegalities in the claim as contained in rule 2.16(b) of Departmental Financial Rules;

iii. If no objection has been raised by the Divisional Accountant and irregular/illegal payment is made by the Executive Engineer, the Divisional Accountant would be held equally responsible for wrong payments;

iv. Where the Divisional Accountant has raised objections in writing but the Executive Engineer has made the payment by over-ruling the objections, then the Executive Engineer would be held fully responsible for the wrong payment. In that case, the Divisional Accountant would be duty-bound to report such as case immediately to report such as case immediately to the Director General Works Audit/Director Accounts (Works) as well as the Finance Department in accordance with rule 2.16(b) of

186

Departmental Financial Rules. If he fails to do so, he would be equally accountable alongwith the Executive Engineer;

v. Since no payment can be made without pre-audit by the Divisional Accountant, he would be responsible for assisting the Executive Engineer for furnishing explanations/ compliances at the time of inspection by the Audit Team of Works Audit Department. As provide in rule 2.15 read with rule 2.33 and Note 1 and 2 of rule 2.36 of Departmental Financial Rules the Divisional Accountant would ensure that, through appropriate explanations and completion of record, minimum number of objections are raised by the Audit Team.

vi. In compliance with rule 2.35 of Departmental Financial Rules and Note thereunder, the Divisional Accountant would invariably attend all D.A.C./P.A.C. Meetings and would assist his Executive Engineer in disposing off the Audit Paras; and

vii. Finance Department as well as Pakistan Audit Department are in agreement that the Executive Engineers as well as Divisional Accountants are equally responsible for veracity of accounts and propriety of expenditure and it is their duty to food back to their departments immediately where any transgression of financial powers is noticed. The Divisional Accountants would henceforth invariably send copies of their dissenting notes to the Director General Works Audit/ Director Accounts (Works) and the Finance Department as required in rule 2.16(b) of Departmental Financial Rules.

2. The above instructions may kindly be circulated amongst all concerned for strict immediate compliance. Where-ever necessary, the relevant financial rules are being amended separately.

Yours obedient servant,Sd/-

(MUHAMMAD IQBAL NASIR)DEPUTY SECRETARY (MONITORING)for Finance Secretary

NO. & DATE EVENA copy is forwarded to: -

1. The Chief Engineer (South) & (North)i) Public Health Engineer Department.ii) Highway Department, Lahore.iii) Building Department, Lahore.

2. The Director Generali) Housing & Physical Planning Punjab, Lahore.ii) Environmental Protection Agency (EPA), Lahore.

3. The Director Finance: WASA Lahore & Faisalabad.i) Lahore Development Authority.ii) Faisalabad Development Authority.iii) Sargodha Development Authority.iv) Bahawalpur Development Authority.v) Rawalpindi Development Authority.vi) Gujranwala Development Authority.vii) D.G. Khan Development Authority.viii) Choolistan Development Authority.ix) Murree-Kahuta Development Authority.

4. All Chief Engineer in Irrigation Department.5. Project Director Small Dams Organization, Rawal Dam Colony, Islamabad.

Sd/-SECTION OFFICER (M-I) FINANCE DEPARTMENT

187

NO.SO(M-REC) MW/91GOVERNMENT OF THE PUNJABFINANCE DEPARTMENT(MONITORING WING)

Dated Lahore, the 25th September 1991

To

1. All the Administrative Secretaries to Government of the Punjab2. All Divisional Heads of Departments, Punjab3. All Regional Heads of Departments, Punjab.

Subject: EXERCISE OF POWERS TO WRITE-OFF LOSSES

Sir,The Public Accounts Committee-I of the Provincial Assembly of the

Punjab has observed that the powers delegated to various authorities under the Delegation of Financial Powers Rules to write-off losses are being exercised by the without proper investigation into causes of the losses . Consideration of various Audit Reports by the PAC has revealed that in most of the cases of losses due to shortages, overpayments, misappropriation etc, the departmental authorities had not taken prompt and proper action to investigate into facts of the case, fix responsibility and make good the losses. The matters had been allowed to linger on for years together. The audit observations, the decisions of the Departmental Accounts committees and even the directives of the PAC were constantly ignored. At a belated stage, cases of write-off of the losses were initiated with such explanation as the ‘relevant record was not traceable’ or ‘the officials responsible had retired or expired’ or the ‘contractor had died or his whereabouts were not known’ etc.2. In such cases, the Administrative Secretaries usually grant write-off sanctions without investigating whether the loss had occurred due to negligence or fraud and without investigating who were responsible for not taking proper and timely action to make the recoveries.3. The matter has been examined and it has been decided that in future the Administrative Secretaries and all other field officers who are delegated powers to write-off losses will exercise such powers after conducting detailed investigations and fixing responsibility in each case. Such authorities at the time of issuing sanctions to write-off losses must give reasons in writing and also record the following certificates in the body of each sanction:

(a) I have conducted a thorough investigation under the rules and am satisfies that no official/ contractor was responsible for the loss;

(b) I have personally satisfied myself that the loss was inevitable and the recovery which was beyond control was not possible.

4. The above instructions may kindly be noted for strict compliance and may also be circulated among your subordinate offices.

Your obedient servant

(M. IQBAL NASIR)DEPUTY SECRETARY (M&E)FOR FINANCE SECRETARY

NO. & DATE EVEN: Copy forwarded to the Secretary, Provincial Assembly of the Punjab, for information of the Chairman, Public Accounts Committee No.I with reference to his d.o note No.PAP/PAC-I/Gen/91/Civil/4111 dated 28-08-1991.

DEPUTY SECRETARY (M&E)FOR FINANCE SECRETARY

188

NO.FD(M-I)III-2/87(P-II)GOVERNMENT OF THE PUNJABFINANCE DEPARTMENT(MONITORING WING)

Dated Lahore, the 19th December:, 1994From

The secretary to Government of the Punjab,Finance Department

To

1. All Administrative Secretaries to Government of the Punjab2. All Heads of Attached Departments3. The Secretary to Governor Punjab, Lahore.4. The Secretary to Chief Minister Punjab, Lahore.5. All Commissioners of Divisions in the Punjab,6. The Registrar, Lahore High Court, Lahore.7. The Secretary, Punjab Public Service Commission, Lahore.8. All the Deputy Commissioners in the Punjab9. All the District and Sessions Judges in the Punjab

Subject: EX-POST FACTO SANCTIONS UNDER THE DELEGATION OF FINANCIAL POWERS RULES

Sir,I am directed to state that during the discussion on audit objections in the

Departmental Accounts Committee meetings, the representatives of the Finance and Audit Department have been questioning the sanctity of the ex-post facto sanctions issued by the field officers who have been delegated with certain financial powers. It is felt that the gross financial irregularities committed by the Drawing and Disbursing Officers are covered / regularized with ex-post facto sanctions issued a day or two before the meetings and even during the meetings only to lay a blanket on all the misdeeds committed in the past and to avoid accountability by ignoring the instructions of this department contained in letters No. FD (FR) VI-4(P) dated 1st April, 1993 and of 30th October, 1993, already issued in consultation with the Director General Audit. This practice of the Drawing and disbursing Officers is against the provision of Rule 2.10 (a) (5) of P.F.R, Vol. I which lays down that “no authority should sanction or incur any expenditure which is likely to involve at a later date expenditure beyond its own powers of sanction”.2. In order to stop the above practice, Finance Department have made the following policy decisions on ex-post facto sanctions for guidance and strict compliance by all concerned:-

(i) Ex-post facto sanction after 30-06-1993 may not be accorded by any field officer. It should be given by the Administrative Secretary himself after satisfying himself about the genuineness of the expenditure;

(ii) Any ex-post facto sanction prior to 30-10-1993 involving the amounts exceeding Rs. 20,000/ but not exceeding Rs. 50,000/ should be accorded by the Administrative Secretary only after initiating disciplinary action against the defaulting officers;

(iii) Any case for ex-post facto sanction beyond Rs. 50,000/ should invariably be referred to Finance Department with full details/ justification.

3. Kindly ensure that the above policy decision is followed by all the Drawing and Disbursing Officers of your department in letter and spirit.


(M. IQBAL NASIR)

189

DEPUTY SECRETARY (MONITORING)FOR FINANCE SECRETARY

NO. AND DATE EVENA copy is forwarded for information and necessary action to:-

1. The Accountant General, Punjab, Lahore.2. The Director General Audit, Punjab, Lahore.3. The Director General Audit (Works), Lahore.4. The Director Accounts(Works), Lahore.5. The Director Receipt Audit, Lahore.6. The Director Commercial Audit, Lahore.7. All the District Accounts Officers in the Punjab/ Treasury Officer, Lahore,

with the direction that they should follow the instructions contained in this department’s letter No. FD(FR)VI-4/91(P) dated 01-04-1993 and 30-10-1993 in letter and spirit.

8. All officers in the Finance Department.

DEPUTY SECRETARY (MONITORING)FINANCE DEPARTMENT

190

NO.FD(M-I)III-2/87(P-II)GOVERNMENT OF THE PUNJABFINANCE DEPARTMENT(MONITORING WING)

Dated Lahore, the 21st September:, 1998From

The Secretary to Government of the Punjab,Finance Department

To



Sir,I am directed to state to refer to this department’s circular letter of even

number dated 19-12-1994 and to state that the powers of Administrative Secretaries to issue ex-post facto sanctions given in para No. 2 of the circular letter undetr reference have been revised as under

(i) Ex-post facto sanction after 30-06-1993 may not be accorded by any field officer. It should be given by the Administrative Secretary himself after satisfying himself about the genuineness of the expenditure;

(ii) Any ex-post facto sanction prior to 30-10-1993 involving the amounts exceeding Rs. 20,000/ but not exceeding Rs. 50,000/ but not exceeding Rs. 100,000/ (one lac) should be accorded by the Administrative Secretary only after initiating disciplinary action against the defaulting officers;

(iii) Any case for ex-post facto sanction beyond Rs. 100,000/ (one lac) should invariably be referred to Finance Department with full details/ justification.


(M. IQBAL NASIR)DEPUTY SECRETARY (MONITORING)

FOR FINANCE SECRETARY

NO. AND DATE EVENA copy is forwarded for information and necessary action to:-

1. The Accountant General, Punjab, Lahore.2. The Director General Audit, Punjab, Lahore.3. The Director General Audit (Works), Lahore.4. The Director Accounts (Works), Lahore.5. The Director Receipt Audit, Lahore.6. The Director Commercial Audit, Lahore.7. All the District Accounts Officers in the Punjab/ Treasury Officer, Lahore, with

the direction that they should follow these instructions while pre-auditing the claims

8. All officers in the Finance Department.

DEPUTY SECRETARY (MONITORING)

191

FINANCE DEPARTMENT


Subject: LOCAL PURCHASE POWERS FOR THE PURCHASE OF MEDICINES

Will the Section Officer (B&E), Government of the Punjab, Health Department, kindly refer to his U.O. letter No. SL (B &A) II-2/96-97 dated 11-10-1997 on the above subject?2. In supersession of this Department’s earlier advice bearing U.O No. SOS/4(6)/79 dated 31-08-1988, Finance Department agrees to revise the existing local purchase powers of different purchasing authorities in the Health Department with regard to purchase of medicines as under:-

S. No.

Name of purchasing authority. Share of MSD

Share of local purchase

1. Incharge of Teaching Hospitals

60% of allocated budget.


No change in the existing position

2. Incharge of DHQ Hospitals



3. Incharge of THQ Hospitals



4. Incharge of R.H.Cs. 85% of allocated budget.


5. Incharge of B.H.Us. 90% of allocated budget.


3. The prescribed procedure for local purchase of medicines shall be strictly observed.

4. These instruction come into immediately.

SECTION OFFICER (SUPPLY)

Health DepartmentThe Section Officer (B& A, Government,

U.O. No. SOS-II(12/97(PP). Dated Lahore, the 4th November, 97

192


NOTIFICATION

No. SO(D-II)FD-3(4)83: The Government of the Punjab is pleased to order that para (1) of this Department Notification No.SOX(Irr:)FD-7-5(4)74, dated 04.02.1980 may be amended as under:-

Category.Eligibility of work

(ceiling)

Enlistment/Re-newingAuthority

Category-ANo limit

Works costing more thanRs. 10.000 million

Secretary of Engg: Department concerned.

Category-B Works costing uptoRs. 10.000 million.

Chief Engineer/Director General.

Category-C Works costing uptoRs. 5.000 million

Superintending Engineer/ Director

Category-D Works costing uptoRs. 1.000 million

-------------Do-----------------

Category-E Works costing uptoRs. 0.5 million

-------------Do-----------------


SECRETARY TO GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENT

NO.SO(D-II)FD-3(4)/83 Dated Lahore the 26th May, 1998

Copy forwarded to:-

1. All the Administrative Secretaries, Government of the Punjab.2. All the Commissioners of the Divisions in the Punjab.3. The Accountant General, Punjab, Lahore.4. The Director General, Audit and Accounts (Works), Lahore.

SECTION OFFICER (D-II)No. SO(D-II)FD-3(4)83. Dated Lahore, the 26th May, 1998

Copy to the Superintendent, Government. Printing Press, Lahore for necessary gazette Notification.

SECTION OFFICER (D-II)

193

NO.FD(M-I)III-2/87(P-II)GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENT

Dated Lahore, the 21st September:, 1998

To

1. All Administrative Secretaries to Government of the Punjab2. All Heads of Attached Departments in the Punjab.3. All Commissioners of Divisions in the Punjab,4. All Deputy Commissioners in the Punjab.5. All the District and Sessions Judges in the Punjab6. The Secretary to Governor Punjab, Lahore.7. The Military Secretary to Governor Punjab, Lahore.8. The Secretary to Chief Minister Punjab, Lahore.9. The Secretary, Punjab Public Service Commission, Lahore.10. The Registrar, Lahore High Court, Lahore.11. The Registrar, Punjab Service Tribunal, Lahore.

Subject: DELEGATION OF FINANCIAL POWERS RULES, 1990 – PURCHASE OF UNUSUAL AND NOVEL ITEMS.

Sir,I am directed to invite a reference to the note below Serial No.3(b)(xxvii)

(b) of the Second Schedule-‘Part – I- Powers common to all Department’s of the Delegation of financial Powers Rules, 1990, which, forbids the incurring of expenditure from contingencies on unusual or novel items except with the period approval of the government.

2. A question has been raised whether the installation of inter-com in an office falls within the purview of novel items or otherwise.

3. It is clarified that installation of inter-com in a small office will be considered a novel item but if it is installed in a big organization, an Officer of Category – I according to note (1) below Serial No. 3 (b)(ix), of the Second Schedule ‘Part – I – Powers common to all Departments’ of the Delegation of Financial Powers Rules, 1990 will also competent to sanction the installation of inter-com just like the office telephone, subject to the availability of funds in the budget.


(MAQSOOD HUSSAIN)Accounts Officer (FR)

NO. & DATE EVEN:

A copy is forwarded to the following for information and necessary action:-

1. Accountant –General, Punjab, Lahore.2. Director –General, Civil Audit, Punjab, Lahore.3. Director –General, Audit & Accounts Works, Punjab, Lahore.4. All District Accounts Officers in the Punjab/ Treasury Officers Lahore.


194

NO.Judl.1-X(Home)/89GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENT

Dated 8th Oct., 1995

NOTIFICATION

Subject: REVISED SYSTEM OF FINANCIAL CONTROL AND BUDGETING-FINANCIAL INDEPENDENCE OF JUDICIARY – LAHORE HIGH COURT.

. In pursuance of judgment of the Supreme Court of Pakistan in the civil appeal No. 105 –K to 107-K of 1969 dated 29.03.1993 titled Government of Sindh v/s Sharif Faridi and in relaxation of the provision contained in Punjab Delegation of Financial Powers Rules, 1990 and the Powers of Re- appropriation Rules, 1962 the following financial powers will be examined by Chief Justice of Lahore High Court, Lahore:-

i) Full powers to re-appropriate funds from one head of account to another head of account within the allocated budget of the Lahore High Courts, Lahore.

ii) Full powers to sanction expenditure on any item from within the allocated budget of the Lahore High Court, Lahore.

iii) Full powers to create new posts and abolish old posts provided that expenditure is met from within the allocated budget of Lahore High Court, Lahore.

iv) Full powers to change nomenclature and upgrade/downgrade any post provided expenditure is met from within the overall allocated budget of Lahore, High Court, Lahore.


(AMINULLAH CHAUDRY)SECRETARY FINANCE

NO.Judl.1-X(Home)/89 Dated Lahore the 8th Oct., 1995.

A copy is forwarded to the Accountant General, Punjab for information and necessary action.

SECTION OFFICER X(HOME)FINANCE DEPARTMENT

195

TO BE SUBSTITUTED FOR BEARING THE SAME NO. & DATE

GOVERNMENT OF THE PUNJABFINANCE DEPARTMENT.

From

The Secretary toGovernment of the Punjab,Finance Department.

To

All Administrative Secretaries toGovernment of the Punjab.

No. X(Agri-II)4-26/98-Vety.Dated Lahore, the 8th May, 1999

Subject: WRITE OFF LOSSES SUSTAINED BY THE GOVERNMENT OF PUNJAB DUE TO NEGLIGENCE AND INEFFICIENCY OF GOVERNMENT SERVANTS

Sir,

I am directed to refer to the subject noted above and to convey the concern about the cases that are referred to Finance Department for writing off losses sustained by the Government due to negligence and inefficiency, wherein the responsible Government servants are awarded in-sufficient penalties. A greater cause of concern is that mostly no recovery of the Government loss is made from over those found guilty. It is requested that where such loss has been caused to the Government, the Authority/Authorized Officer may invariably keep inview the extent of responsibility of guilty persons and accordingly order full or partial recovery of the amounts involved. Further the Administrative Secretaries should examine such cases carefully with a view to exercising their Revisional Jurisdiction under the Efficiency and Discipline Rules rather more frequently.

Your obedient servant,

( CH. MUHAMMAD HUSSAIN )Section Officer X (Agri-II)

NO. & DATE EVEN


1. All Additional Finance Secretaries, Finance Department.

2. All Deputy Secretaries in Finance Department.

3. Chief Inspector of Treasuries, Finance Department.

4. All Under Secretaries/Section Officers/Budget Officers/Superintendents in the Finance Department.

( CH. MUHAMMAD HUSSAIN )Section Officer X (Agri-II)

196

NO.FD(M-I)III-2/87(P-V)GOVERNMENT OF THE PUNJABFINANCE DEPARTMENT

Dated Lahore, the 11th May,2002

To

1. All Administrative Secretaries to Government of the Punjab2. All Heads of Attached Departments3. The Registrar, Lahore High Court, Lahore4. The Chairman, Governor Inspection Team, Lahore.5. The Chairman, Punjab Public Service Commission, Lahore.6. The Chairman, Punjab Service Tribunal, Lahore.7. All District Nazims in the Punjab.8. All Tehsil Nazims in the Punjab.9. All District Coordination Officers in the Punjab.


Sir, Please refer to this department’s letter of even number dated 21st

September, 1998 on the subject noted above, where under the policy for ex-post facto sanction to the holding of formal inquiry / E & D proceedings against those prima-facie responsible for perpetrating the financial irregularity in question.2. The matter has been reconsidered in the Finance Department and it has been decided to leave it for the competent authority to decide whether to hold E & D proceedings against the persons allegedly responsible for a particular financial irregularity or not. In case, the irregularities are attributable to the concerned official , due responsibility would be fixed by the department itself, and action taken accordingly.3. Accordingly, all ex-post facto sanctions upto Rs. One lac shall be given by the Administrative Secretary concerned, in the light of delegation of powers under financial Rules 1990 while the case in excess of Rs. One lac shall be referred to the Finance Department with full facts, and the recommendations of the Administrative secretary / Principal accounting Officer concerned for consideration and approval.



NO. AND DATE EVEN:A copy is forwarded for information and necessary action to:-

1. The Accountant General, Punjab, Lahore.2. All the District Accounts Officers/Treasury Officers in the Punjab.3. The Additional Secretary (G), govt. of the Punjab, Health Department with

reference to his letter No. AAAC/HD/8-41/2000(P) dated 17.10.2001.4. The Director General Civil Audit, Punjab, Lahore.5. The Director General Audit (Works), Lahore.6. The Director Accounts (Works), Lahore.7. The Director Revenue Receipt Audit, PT&T Building, Lahore.8. The Director Commercial Audit, Lahore.9. The Director General, SAP, Audit, Lahore.


197

NO.FD(FR)VI-4/91(P)GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENT

Dated Lahore, the IST April:, 1993From The Secretary to

Government of the Punjab,Finance Department.

To



Sir,I am directed to refer to provisions of Rule 18.2 of Punjab Financial Rules

Vol-I and to state that the extent to which powers to sanction expenditure have been delegated to the Administrative Departments, Heads of Departments and other Subordinate Authorities, is given in the Punjab Delegation of Financial Powers Rules, 1990. As a matter of principle, each Drawing & Disbursing Officer should not incur expenditure beyond his powers without obtaining prior sanction of the competent authority, but in certain cases it has been noticed that the expenditure is incurred by the Drawing and Disbursing Officers beyond their powers by splitting up the indent intentionally to avoid the sanction of the higher authority. On such irregularities being detected by the audit, ex-post facto sanctions are obtained/granted at random to avoid accountability and to settle the audit observations. Such actions by the disbursing officers and sanctioning authorities are against the provisions of Rule 2.10 (a)(1) of the Punjab Financial Rules, Vol-I which lays down that the same vigilance should be exercised in respect of expenditure incurred from Government revenues, as a person of ordinary prudence would exercise in respect of the expenditure of his own money.

2. In the light of the above explained circumstances, all the Drawing & Disbursing Officers and the sanctioning authorities are requested to avoid such irregularities by not splitting the amount with the intention to lower the level of delegation and should also avoid post dated sanctions in future.


(MAQSOOD HUSSAIN)ACCOUNTS OFFICER (FR)


NO. AND DATE EVEN:A copy is forwarded to the following Officers for information and necessary action:-

1. Accountant General, Punjab, Lahore.2. Director General, Audit Punjab, Lahore.3. Director General, Audit (Works), Lahore.4. Director, Accounts (Works), Lahore5. All the District Accounts Officers in the Punjab/ Treasury Officer, Lahore,6. All officers in the Finance Department.

(MAQSOOD HUSSAIN)ACCOUNTS OFFICER (FR)


198

NO.FD(FR)VI-4/91(P)GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENTDated Lahore, the 30th October, 1993

From The Secretary to Government of the Punjab,Finance Department.

To1. The Accountant General,

Punjab, Lahore.2. The director General Audit,

Punjab, Lahore.3. All the District Accounts Officers in the Punjab. 4. The Treasury Officer,

Lahore.Subject: EX-POST FACTO SANCTIONS UNDER THE DELEGATION OF

FINANCIAL POWERS RULESSir,

I am directed to refer to this department’s letter of even number dated 1 st

April, 1993 on the above subject and to state that it has come to the notice of this department that the expenditure is being incurred by the Drawing and Disbursing Officers beyond their powers by splitting the indent intentionally to avoid the sanction of the competent authority as required under the Punjab Delegation of Financial Powers Rules 1990. This irregularity, when noticed while conducting the audit, is being regularized with ex-post facto sanctions which are issued by the departmental authorities at random to avoid accountability and to settle audit observations. This practice is against the provision of Rule 2.10(a)(5) of PFR Volume-I which lays down that no authority should sanction any expenditure which is likely to involve at a later date expenditure beyond its own powers of sanction. All the Accounts Officers are therefore requested not to allow payments which are against the provision of the aforesaid rule. Any disregard on this account would treat amount to omission on the part of the concerned Accounts Officer/District Accounts Officer who may admit and allow such defective sanctions.2. In future the Director General, Audit Punjab, Lahore shall bring to the notice of this department all such irregular payments made by the office of the A.G. Punjab as well as all the District Accounts Offices in the Punjab, in violation of the aforesaid rule, as and when comes to their notice, while conducting the audit of the Government Institutions, so that the matter may be taken up by the Finance Department with relevant quarters, for taking suitable action against the concerned officers.

Your obedient servant(MAQSOOD HUSSAIN)

ACCOUNTS OFFICER(FR)FOR FINANCE SECRETARY

NO. AND DATE EVEN:A copy is forwarded to the following Officers for information and necessary action:-

1. All Administrative Secretaries to Government of the Punjab2. All Heads of Attached Departments in the Punjab.3. The Secretary to Governor, Punjab, Lahore.4. The Secretary to Chief Minister Punjab, Lahore5. All Commissioners of Divisions in the Punjab,6. The Secretary, Punjab Public Service Commission, Lahore.7. The Registrar, Lahore High Court, Lahore.8. All Deputy Commissioners in the Punjab.9. All the District and Sessions Judges in the Punjab10. The Director General Audit (Works), Lahore.11. The Director Accounts (Works), Lahore.12. The Director General, Receipts Audit Punjab, Lahore.13. The Director General commercial Audit Punjab, Lahore.14. All the Officers in the Finance Department.

(MAQSOOD HUSSAIN)ACCOUNTS OFFICER(FR)


199

NO. FD(FR)II-36/79GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENT

Dated Lahore, the 4th October, 1980To

The Secretary to Government of the Punjab,Agriculture Department, Lahore.

Subject: DISPOSAL OF UNSERVICEABLE MACHINERY AND EQUIPMENTSir,

I am directed to refer to state that it has been reported by the Planning and Development Department that some misunderstanding exists in your department that the powers regarding disposal of surplus / unserviceable stores by auction deregulated to the departmental authorities vide item no 7 of part- I of the second schedule to the delegation of powers under the financial rules and the powers of re-appropriation rules, 1962 and also applicable for the disposal of surplus / unserviceable motor vehicles , T & P , machinery, equipment, spares. I am to clarify that under this Department’s Notification No. FD(FR)II-36/79 dated the 6th January, 1980 the powers for the disposal of surplus / unserviceable motor vehicles , T & P , machinery, equipment, spares vest in the Divisional Disposal Committee alone and the departmental authorities do not have any powers in this respect. The powers delegated vide item No. 7 ibid relate to stores other than motor vehicles, T & P, machinery, equipment, spares.2. I am to request that this position may kindly be brought to the notice of all concerned so that there may be no hindrance in the task assigned to the Divisional Disposal Committee.


(SAFDAR JAVED SAYED)DEPUTY SECRETARY (SR)

NO. AND DATE EVEN: Copy forwarded to all Administrative Secretaries to Government of the

Punjab for information.


NO. AND DATE EVEN: Copy forwarded to the Member (Technical), Planning and Development Board, Lahore with reference to his memo No. 12(879)SO(Coord) P & D / SO-II dated 07-09-1980.


200

NO. SO (PH)-IV-12/99GOVERNMENT OF THE PUNJAB

HUD& PHE DEPARTMENTDated Lahore the 8th April, 2002

To,1. All Administrative Secretaries to

Government of the Punjab.2. All District Nazims in the Punjab3. All District Coordination Officers in the Punjab4. All Tehsil/Town Nazims in the Punjab.5. All Executive District Officers (F&P) in the Punjab.6. All Executive District Officers (W&S) in the Punjab.7. All Tehsil Municipal Officers in the Punjab.

SUBJECT: STREAMLINING THE FUNCTIONING OF TEHSIL MUNICIPAL ADMINISTRATIONS (TMAs).

I am directed to refer to the above noted subject and to convey as under:-

In the event of posting of T.O. (I&S) (BS-17), in a TMA, all the cases to accord “ Technical Sanction” and “Acceptance of Tenders” will be submitted to T.O. (I&S) (BS-18, Officer of PHED) posted at District Headquarter Tehsil, for approval.

The cases beyond the competence of T.O. (I&S) (BS-18, Officer of PHED), will be refereed to the Executive District Officer (Works & Services) and further to the Chief Engineer concerned through T.O. (I&S) (BS-18) with their recommendations, for approval.

2. It is requested that the above instructions may be strictly followed.

UNDER SECRETARY (PH)NO. & DATE EVEN:

A copy is forwarded for information and necessary action to:1) Accountant General Punjab, Lahore2) Chief Engineer (North South) PHED, Lahore.3) Director General Works (Accounts), Punjab Lahore.4) Director General Works (Audit), Punjab Lahore.5) Director General Civil Audit, Punjab Lahore.6) Director General SAP Audit, Punjab Lahore.7) All District Accounts Officers in the Punjab/Treasury Officers, Lahore.8) All Tehsil Officers (I&S) in Tehsil/Town Municipal Administration in the

Punjab.

UNDER SECRETARY (PH)

201

NO. SO(TR-II)/9-2/75GOVERNMENT OF THE PUNJAB

TRANSPORT DEPARTMENTDated Lahore the 17th June, 2002

To,1. All administrative Secretaries to

Government of the Punjab.2. All Heads of the Attached Departments.3. All District Nazims in the Punjab4. All District coordination Officers in the Punjab5. The Registrar, Lahore High Court, Lahore6. The Registrar, Provincial Ombudsman Punjab, Lahore.7. The Registrar, Punjab Service Tribunal, Lahore.

SUBJECT: REPLACEMENT, MAINTENANCE, REPAIRS ETC. OF GOVERNMENT OWNED VEHICLES

I am directed to refer to the subject cited above and to state that Government of the Punjab, S&GAD issued instructions on 30.09.1961 which were modified on 30.05.1975 and later on 11.03.1980 regarding maintenance, repair etc. of Government-owned vehicles in which all departments of Punjab government were instructed that “in case expenditure regarding repair of government vehicle exceeds Rs. 1500/-, it may be got vetted by the Works Manager or Assistant Works Manager of the Punjab Road Transport Board and at places where the services of the Works Manager/Assistant Works Manager or the PRTB are not available, the expenditure may be got cleared from the Motor Vehicles Examiner. Where the services of both the Works Manager/Assistant Works Manager of the PRTB or the Motor Vehicle Examiners are not available, the District Magistrate or an officer authorized by him on his behalf may scrutinize the estimates”.

2. Both S&GAD and Transport Department have observed that he above instructions have become redundant as officers of PRTB and District Magistrate do not exist any more. Secondly, a limit of Rs. 1500/- might have all justifications in 1980 but presently owing to inflation, it is a very small amount. It has now, therefore, been decided that the Administrative Secretary or authority competent to sanction the repair, replacement of parts and maintenance expenditure, shall also be competent to get it scrutinized / verified if they feel necessary.

3. The other procedural instructions would, however, remain the same.

SECTION OFFICER (TR-II)NO. & DATE EVEN:

1) P.S. to Additional Chief Secretary, Government of the Punjab, S&GAD.2) P.S. to Additional Secretary (P&T), Government of the Punjab, S&GAD.3) Deputy Secretary (MT), S&GAD.4) Accountant General, Punjab.5) Motor Transport Officer, Transport Pool, S&GAD..6) All District Accounts Officer in the Punjab.

SECTION OFFICER (TR-II)

202

OFFICE OF THE ACCOUNTANT GENERAL PUNJAB LAHORENO. TM.I/H-3-4/2001-2002/KW/356

DATED: 8th June, 2002To,

The Secretary, Government of the Punjab Finance Department, Lahore

SUBJECT: FINANCIAL POWERS REGARDING SANCTION TO INCUR EXPENDITURE BY THE DISTRICT GOVERNMENT OFFICERS IN CATEGORY I & II

As per Government of the Punjab, services & Gneral Administration Department. (procurement Wing)’s letter No. SO(PROC) S&GAD/1-3/97 (VOL. II) dated 01.11.2001 (copy enclosed a new Chapter No XIII in the Purchase Manual has been added According to para 103(i) of the above mentioned letter, the Executive District Officer of the District government have been declared as Chief Purchase Officer in respect of their department for exercising powers for purchase upto Rupees six lacs. A question has been raised by different corners whether the District Government Officers can exercise powers to incur expenditure upto Rupees six laces or full powers whatever the case may be or their financial powers with regard to incur expenditure will be limited to the power delegated to the different categories of officers vide Finance Department’s Notification No. FD(FR)II-2/89 dt. 27.03.21990. Delegation of Financial Powers Rules 1990. Ditt. Coordination Officer. Sahiwal vide his order No. 105/ECO/F&P) dated 9.04.2002 accorded sanction to incur expenditure of Rs. 941526/- for purchase of stationery and purchase of other stores for District Govt. Departments in the light of S&GAD circular letter dt. 01.11.2001. This office is of the view that delegation/authorization of procurement and purchase of stationery and other stores under Purchase Manual is meant only of specified stores to be procured/purchased under the provision of purchase Manual. As regards sanction to incur expenditure, if falls under the Delegation of Financial Powers Rules 1990 assigned to different categories of officers for different items/articles. 2. It is requested that this office may kindly be advised whether the District Coordination Officers and Executive District Officers of the District Governments can record sanction to incur expenditure in the light of S&GAD letter No. SO(PROC)S&GAD/1-3/97 (Vol.II) dated 01.11.2002 or their powers to accord sanction for incurring expenditure will be limited to the extent of delegation of Financial Powers Rules, 1990.

Sd/-(HAFIZ MUHAMMAD ISLAM)

ADDL: ACCOUNTANT GENERAL /TMPHONE: 042-9210155

Fax: 042-9210172NO. TM.I/H-3-4/2001-02/375-59 DATED: 08.06.2002

Copy is forwarded for information to:1. The Secretary to Government of the Punjab, Services & General

Administration Department. (Procurement Wing) Lahore with reference to Circular No. SO(PROC)S&GAD/1-3/97(VOL.II) dt. 01.11.2001

2. The District Coordination Officer, Sahiwal.3. All district, Accounts Officers in Punjab with reference to DAO, Sahiwal

Letter No. DAO/SWL/PR.I/HM/475 dt.04.06.2002.

(HAFIZ MUHAMMAD ISLAM)ADDL: ACCOUNTANT GENERAL /TM

203

FAX TODAYOFFICE OF THE ACCOUNTANT GENERAL PUNJAB LAHORE

NO. TM.I/H-3-4/2001-2002/KW/360DATED: 27th June, 2002

To,All district Accounts Officers in Punjab. (through respective District Coordination Officers).

SUBJECT: PAYMENT TO SUPPLIERS ON ACCOUNT OF SUPPLIES/PURCHASES MADE BY THE DISTRICT GOVERNMENTS UNDER CHAPTER-XIII OF PURCHASE MANUAL.

Please refer to the subject noted above.2. The case has been examined by the Head Officer and the cometent authority has been pleased to order that there is no need of separate sanction to incur expenditure so far as purchased/supplies made by the District governments under Chapter-XIII of Purchase Manual issued by the Government of the Punjab, Services & General Adminoistration Department(Procurement Manual) vide No.SO(PROC) S7GAD/1-3/97(Vol.II) dated 01.12.2001 are concerned.

3. You are hereby directed to comply with the provisions of the Chapter-XIII of the Purchase Manual and instructions of the competent authority to facilitate the Doistrict Government in clearing the liabilities/claims on account of supplies/purchases.

4. This issues with the approval of the Accountant General.


ADDL: ACCOUNTANT GENERAL (TM)PHONE: 042-9210155

Fax: 042-9210172

Copy is forwarded for information to:1. The Deputy Accountant General, Supply (Local).

2. The Accounts Office Supply (Local).

(HAFIZ MUHAMMAD ISLAM)ADDL: ACCOUNTANT GENERAL (TM)

204

OFFICE OF THE ACCOUNTANT GENERAL PUNJAB LAHORENO. FD(FR)II-5/82


Dated Lahore the 23rd July, 1985To,

The Accountant GeneralPunjab Lahore.

SUBJECT: DELEGATION OF POWERS UNDER THE FINANCIAL RULES AND THE POWERS OF REAPPROPRIATION RULES 1962.

Please refer to your office Memo No.TM.I/2-3A(III)/84-85/6055 dated 12.05.1985 on the subject noted above.2. Finance Department confirms the view expressed in the first half of para 2 of your office memo No. TM.I-2-3A(iii)84-85/4690 dated 07.01.85 to the effect that the articles viz.-84-85 papers paper pins, pencils etc., fall with in the category of the item of stationery and if the prevision of funds under the detailed object “540 Office Stationery” exists in the budget estimates of an office it would teneamount to specific provision for all items of stationery in the budget estimates in detail for the purpose of Sr. No. 3(a) of the Delegation of Posers, etc., Rules, 1962, and resultantly the different categories of Officers would be competent to accord sanction in such cases under Sr. No. 3(a) ibid subject, however of course to the fulfillment of conditions mentioned against S.No. 3(b) (i) ibid.3. As regards the view expressed in the 2nd half of para 2 of the aforesaid memo, it is explained that the powers delegated under Srn.No.3(A) of the second schedule to the Delegation of Powers under the Financial Rules and Powers of Reappropriation Rules 1962 are independent of the powers delegated under Srn.No.3(b) ibid but are subject to any general conditions governing different items of expenditure laid down in different Government Rules including the delegation of Powers under the financial Rules and Powers of re-appropriation Rules, 1962.

(ACCOUNTS OFFICER)FINANCE DEPARTMENT

OFFICE OF THE ACCOUNTANT GENERAL PUNJAB LAHORE

NO. TM.I/2-3(iii)/2001-02/408 DATED: 17.06.2002Copy is forwarded for information and necessary action to:1. All DAOs in the Punjab/T.O. Lahore.2. All Officers in the main office.3. All Sections in the main office.4. A.O./A.A.G.PR.I(C) Pen.I(C) Fd.I(C) IIIAS TDH CELL TDH.I.II.III Deposit.

I.II.DCS Computer (C) 5. Cheque I.CO.O (For kinds information of A.G. Punjab Lahore)6. P.R.O. (Local)

(This issues with the approval of Additional Accountant General (PRs)).

DY: ACCOUNTANT GENERAL (ACCOUNTS)

No. FD (FR)VI-9/2000GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENTDated Lahore then 26th February, 2002

FromMr. Salman Siddique,Secretary to Government of the Punjab,Finance Department.

To1. All Administrative Secretaries to

Government of the Punjab.2. All District Nazims in the Punjab.3. All Tehsil Nazims in the Punjab.4. All District Coordination Officers in the Punjab.

205

5. All Executive District Officers (F&P) in the Punjab6. All Executive District Officers (W&S) in the Punjab.7. All Tehsil Administration Officers in the Punjab.

Subject: STREAMLINING THE FUNCTIONING OF TEHSIL MUNICIPAL ADMINISTRATIONS (TMAs).

Sir,I am directed to state that in supersession of the instructions contained in

Note 3 of Finance Department’s notification of even number, dated 15.8.2001 all cases of acceptance of tenders/grant of technical sanction which are beyond the competence of a Tehsil Officer (I&S) (BS-18/19) in a Tehsil Municipal Administration (TMA) shall be referred to the Executive District Officer (Works & Services) of the same district, for the grant of the necessary acceptance/sanctions.2. The powers to accept tenders and to accord technical sanction shall not vest in Tehsil Officer (I&S) (BS-17). Therefore, in the event of posting of a Tehsil Officer (I&S) (BS-17), in a TMA the powers of acceptance of tenders and grant of technical sanction may only be exercised by the Executive District Officer (Works & Services) of the same district.

Accounts Officer (FR)No. & Date Even:

Copies are forwarded for information and necessary action to the:1. Accountant General, Punjab, Lahore.2. Director General Works (Accounts), Punjab, Lahore.3. Director General Works Audit, Punjab, Lahore.4. Director General Civil Audit, Punjab, Lahore.5. Director General SAP Audit, Punjab, Lahore.6. All District Accounts Officers in the Punjab/Treasury Officer, Lahore.7. All Tehsil Officers (I&S) in Tehsil/Town Municipal Administrations in the

Punjab.

Accounts Officer (FR)

206

GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENT

NOTIFICATION

No.FD(FR)II-5/82(P). Governor of the Punjab is pleased to delegate powers of technical sanction to Tehsil Officers (I&S) BS-17 upto the value of Rs.5.00 Lac (Rs. Five Lac only) instead of Rs.2.00 Lac already allowed vide notification of even No. dated 2.7.2002.

BY THE ORDER OF THE GOVERNOR PUNJAB

SALMAN SIDDIQUE

Secretary to Government of the Punjab

Finance Department

207

No.FD(FR)11-5/85


Dated Lahore the 31st March, 2003-05-06

From:

The Secretary,

Government of the Punjab,

Finance Department.

To

1. All District Nazims in the Punjab.


Subject: DELEGATION OF POWERS REGARDING ACCEPTANCE OF TENDERS

Finance Department advises that any delegation of financial power by District Governments to a committee or to any officer not so authorized under Punjab Delegation of Financial Rules is unlawful and ultra vires.

2. It is further advised that financial powers delegated by Punjab Government to its functionaries including officers of the local governments cannot be further delegated / amended.

3. This may kindly be brought to the notice of all concerned.

(KARIM BAKSH ABID)

Addl. Finance Secy. (Monitoring)

Finance Department

NO. & DATE EVEN

A copy is forwarded for information and necessary action to the Accountant General, Punjab, Lahore.


Finance Department

NO. & DATE EVEN

A copy is forwarded for information and necessary action to all District Accounts Officers in the Punjab.


Finance Department

208


Dated Lahore, the 29th December, 2001

NOTIFICATION

No. FD (FR) II-5/82. The Governor of the Punjab, is pleased to direct that in the Punjab Delegation of Financial Powers Rules, 1990, the following amendment shall be made:-

Amendment

In the Second Schedule Part-II Special Powers to certain Departments & Officers under the Heading Food Department, the existing entries at Sr.No. 1 (i) &1 (ii) with Note-I and Note-II (i) &(ii) shall be substituted as under:-

Sr. No. NAME OF POWERS TO WHOM DELEGATED EXTENT1. i) Powers to accept tenders

in respect of transportation, handling and labour charges (including charges for loading un-loading stacking, unstacking weighing, upgradation / sieving for the purposes of exports or supply to an International Agency sieving if required on account of infestation etc) of Govt. stocks.

i) ADii) Director Foodiii) Deputy Director Food

Full powers provided the prescribed procedure for invitation of tenders is followed

ii) Powers to accept quotations in respect of transportation of Govt. stocks and labour activity (including charges for loading, unloading, stacking, un-stacking, weighing upgradation / sieving for the purposes of exports or supply to an International Agency, sieving if required on account of infestation etc) in cases where tenders have been invited but no response is received.

i) AdministrativeDepartment

ii) Director Food iii)Deputy Director Food

Incharge of the Region

Full Powers

Full PowersUpto Rs. 1,00,000/- for each storage center subject to approval by the Director Food

Note-I For transportation of stocks through N.L.C rate contract for a period of three months shall be settled at one time which shall not be higher than the lowest rates of transportation received in the tenders enquiry from the Registered Transport Contractors. If tenders are not floated due to emergency or if no response is received on account of tender inquiry, the rates may be negotiated with the N.L.C.

Note-II i) In case of emergency the AD, may accept quotation for the transportation of stocks without going through the prescribed procedure of inviting tenders.

ii) In case of sieving on account of infestation responsibility for negligence and action there fore shall be fixed / initiated.

iii) In case of emergency declared by the AD, Deputy Director Food incharge of the Region may accept quotation for transportation,

209

handling, sieving/upgradation of wheat for export purposes, sieving for removal of infestation and labour charges (including loading, un-loading stacking, un-stacking weighing etc) upto Rs. 100,000/- at a time without going through the prescribed procedure of inviting tenders. Provided further that the Director Food shall be required to submit a proposal to the AD to seek declaration of any such emergency.

By order of the Governor of Punjab,Secretary to Government of the Punjab,

Finance Department

No. & Date Even:

A copy is forwarded for information and necessary action to:-1. All Administrative Secretaries to Govt. of the Punjab.2. All District Coordination Officers in the Punjab.3. All Executive District Officers in the Punjab.4. All District Accounts Officers / Treasury Officer Lahore.5. The Accountant General, Punjab Lahore.6. The Director General, Audit (Civil ) Punjab Lahore.7. The Director General, Audit (Works) Punjab Lahore.

Accounts Officer (FR),Finance Department

210

No.FD(FR)VI-2/91(P)GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENT

Dated Lahore, the 15th November, 1993

To

i) All the District Accounts Officers,in the Punjab.

ii) The Treasury Officer,Lahore.

Subject: REFERENCE TO THE FINANCE DEPARTMENT

It has been observed that the cases are referred at random to the Finance Department for clarification without quoting any rule or Govt. instruction on the point at issue which shows that such cases are not properly examined by the addresses. All the District Accounts Officers / Treasury Officer, Lahore are, therefore, directed that they should not refer any case to this department in a perfunctory manner. All the cases should be disposed off under the existing relevant Rules and Govt’s instructions. In case any departmental authority is not satisfied with the observations raised by the District Accounts Officer/Treasury Officer concerned, he may be advised to take up the case with the Finance Department through his Administrative Department.

(MAQSOOD HUSSAIN)ACCOUNTS OFFICER(FR)FINANCE DEPARTMENT

211

No.FD(FR)(ACCOUNTS)A&A-II-1/74GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENT

Dated Lahore, the 2ND August, 2000

To

1. All the Administrative Secretaries to Government of the Punjab.

2. Principal Secretary to Governor Punjab.

3. All heads of attached Departments inthe Punjab.

4. Registrar, Lahore High Court, Lahore.

5. All Commissioners in the Punjab.

6. Accountant General Punjab.

7. All District Accounts Officers in the Punjab.

Subject: CLAIMS OF ARREAR OF PAY DUE TO ANOMALY

I am directed to invite attention to the instructions contained in foot note at page 30 of the Delegation of Financial Powers Rules, 1990 that claims of arrears of pay and allowances other than T.A. more than six years old, require sanction from the Finance Department for payment without investigation by audit.

2. In addition to the forgoing, the Claims regarding anomaly where pay of the Government servants is re-fixed on dates after 1.6.91 become due on the date / day on which pay was refixed by audit office after removing anomaly and as such the period of delay will be calculated from the date of re-fixation of pay by audit office after removing anomaly or from the date of issue of sanction / order and not from the period of the claim of arrears of pay due to which the anomaly occurred.

ACCOUNTS OFFICER (FR)GOVT. OF THE PUNJABFINANCE DEPARTMENT

212

No.FD(FR)II-3/80GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENTDated Lahore, the 16th May, 1992

ToThe Section Officer (Food-I),Government of the PunjabFood Department,Lahore.

Subject: APPLICATION OF FINANCIAL RULES IN STORAGE SHORTAGE OF WHEAT FOR WRITE OFF CASESPlease REFER to your U.O.NO.SOF(1)4(11)/87, dated 11.04.1992, on

the above subject.2. The following points are clarified for future guidance / action: -

i) The Punjab Delegation of Financial Powers Rules, 1990, have been issued with effect from 27th March, 1990 and from that date old Delegation of Powers under the Financial Rules 1962, have become obsolete.

ii) As the old write off cases are to be decided now, as a matter of principle, the rules in force i.e. Financial Powers Rules, 1990, will be applicable to such cases.

iii) The extent of powers to write off losses on account of shortage enroute or in shortage due to dryage weevil and other similar causes have been delegated to the A.D. (o.50%), Director Food (0.35%) Deputy Director Food, Incharge of the Region (0.25%) vide Sr. No.2 of Part-II-Special powers to certain departments and officers (Food Department) of the Delegation of Financial Powers Rules 1990 with certain conditions. These powers are related with the total shortage of stock in each house type godown / bins / gangis. Generally, in respect of cases which do not fall within the purview of the subordinate officer, the sanction of the next higher officer, as the case may be, is necessary without splitting up the total amount involved. So partly sanctioning write off by one officer and partly sending the case to his next higher officer is against the spirit of the said rule. As such, these powers cannot be broken up enabling the above three officers to write off a maximum of 1.10% (o.50 + 0.35 + 0.25) as presumed by the Food Department.


NO. & DATE EVENA copy is forwarded to the following officers for information and necessary action:

1. Accountant General, Punjab, Lahore.2. Director General, Audit Punjab, Lahore.3. Deputy Secretary (M&E), Government of the Punjab, Finance Department

(Monitoring Wing), Lahore.4. All the District Accounts Officers in the Punjab/Treasury Officers, Lahore.


213

No. FD (FR) 11-2/89 (P) GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENT (MONITORING WING)

Dated Lahore, the 11th October, 2000

From:

M. Akram Malik,Secretary toGovt. of the Punjab,Finance Department.

To

1. All Administrative Secretaries toGovernment of the Punjab.

2. The Principal Secretary to,Governor Punjab, Lahore.

3. All Heads of Attached Departments,in the Punjab.

4. Registrar, Lahore High Court, Lahore.

5. All Divisional Commissioners in the Punjab.

Subject: POWERS TO SANCTION EXPENDITURE ON PURCHASE OF STORES FROM GOVT. CONTROLLED PRODUCTION / SUPPLY UNITS AND PURCHASE ON RATE CONTRACT.

Sir,

There has been a lot of confusion regarding sanctioning/purchases powers of different field officers in respect of purchase from Govt. controlled production/ supply units like M.S.D., Govt. Weaving Centre, Shahdara, Govt. Weaving Centre, Shahdara, Govt. Woolen Centre, Jhang, Units of Punjab Sm,all Industries Corporation, etc. Because of ambiguity, a large number of audit paras have been raised in the recent past resulting into an influx of numerous cases in Finance Department for regularization of such purchases.

2. The matter has been examined in the Finance Deptt. and it has been decided that all field officers, irrespective of their category, would be competent to make purchases from Govt. controlled production units, subject to the following conditions: -

a) The purchases would be made subject to clear availability of budget specifically meant for the purpose and the DDO will be bound to certify availability of specific budget in the relevant head of account while issuing sanction for the expenditure and payment will be made through Bank draft / pay order / Book adjustment as the case may be.

b) The purchase should be reasonably rationalized to be made into 3-4 installments spread over the whole year.

3. Similarly, for making purchases of the items from the firms with which rate contract has been entered into by the competent authority, every DDO would be competent to make purchases according to his requirement subject, again, to clear availability of specific budget in the relevant head of account and rate contract entered into with the respective firms by the competent authority other conditions for internal controls imposed from time to time by government will remain applicable. The DDOs, while issuing sanctions, will mention the No. and date of order of rate contract for the items concerned.

4. Instructions may kindly be issued to all DDOs under your administrative control to abide by the above instructions and also to fulfill all other codal formalities before making purchases.

Your obedient servant,

214

(M. IQBAL NASIR)ADDL. FINANCE SECY. (MONITORING)

215

NO. SO (PH)-IV-12/99GOVERNMENT OF THE PUNJAB

HUD& PHE DEPARTMENT

Dated Lahore the 8th April, 2002To,


2. All District Nazims in the Punjab3. All District Coordination Officers in the Punjab4. All Tehsil/Town Nazims in the Punjab.5. All Executive District Officers (F&P) in the Punjab.6. All Executive District Officers (W&S) in the Punjab.7. All Tehsil Municipal Officers in the Punjab.

SUBJECT: STREAMLINING THE FUNCTIONING OF TEHSIL MUNICIPAL ADMINISTRATIONS (TMAs).

I am directed to refer to the above noted subject and to convey as under:-

In the event of posting of T.O. (I&S) (BS-17), in a TMA, all the cases to accord “ Technical Sanction” and “Acceptance of Tenders” will be submitted to T.O. (I&S) (BS-18, Officer of PHED) posted at District Headquarter Tehsil, for approval.

The cases beyond the competence of T.O. (I&S) (BS-18, Officer of PHED), will be refereed to the Executive District Officer (Works & Services) and further to the Chief Engineer concerned through T.O. (I&S) (BS-18) with their recommendations, for approval.

2. It is requested that the above instructions may be strictly followed.

UNDER SECRETARY (PH)NO. & DATE EVEN:

A copy is forwarded for information and necessary action to:

1) Accountant General Punjab, Lahore2) Chief Engineer (North South) PHED, Lahore.3) Director General Works (Accounts), Punjab Lahore.4) Director General Works (Audit), Punjab Lahore.5) Director General Civil Audit, Punjab Lahore.6) Director General SAP Audit, Punjab Lahore.7) All District Accounts Officers in the Punjab/Treasury Officers, Lahore.8) All Tehsil Officers (I&S) in Tehsil/Town Municipal Administration in the

Punjab.

UNDER SECRETARY (PH)

216

NO. SO(TR-II)/9-2/75GOVERNMENT OF THE PUNJAB

TRANSPORT DEPARTMENT

Dated Lahore the 17th June, 2002To,

1. All administrative Secretaries to Government of the Punjab.

2. All Heads of the Attached Departments.3. All District Nazims in the Punjab4. All District coordination Officers in the Punjab5. The Registrar, Lahore High Court, Lahore6. The Registrar, Provincial Ombudsman Punjab, Lahore.7. The Registrar, Punjab Service Tribunal, Lahore.

SUBJECT: REPLACEMENT, MAINTENANCE, REPAIRS ETC. OF GOVERNMENT OWNED VEHICLES

I am directed to refer to the subject cited above and to state that

Government of the Punjab, S&GAD issued instructions on 30.09.1961 which were

modified on 30.05.1975 and later on 11.03.1980 regarding maintenance, repair etc. of

Government-owned vehicles in which all departments of Punjab government were

instructed that “in case expenditure regarding repair of government vehicle exceeds

Rs. 1500/-, it may be got vetted by the Works Manager or Assistant Works Manager of

the Punjab Road Transport Board and at places where the services of the Works

Manager/Assistant Works Manager or the PRTB are not available, the expenditure may

be got cleared from the Motor Vehicles Examiner. Where the services of both the Works

Manager/Assistant Works Manager of the PRTB or the Motor Vehicle Examiners are not

available, the District Magistrate or an officer authorized by him on his behalf may

scrutinize the estimates”.

2. Both S&GAD and Transport Department have observed that he above

instructions have become redundant as officers of PRTB and District Magistrate do not

exist any more. Secondly, a limit of Rs. 1500/- might have all justifications in 1980 but

presently owing to inflation, it is a very small amount. It has now, therefore, been

decided that the Administrative Secretary or authority competent to sanction the repair,

replacement of parts and maintenance expenditure, shall also be competent to get it

scrutinized / verified if they feel necessary.

3. The other procedural instructions would, however, remain the same.

SECTION OFFICER (TR-II)NO. & DATE EVEN:

1) P.S. to Additional Chief Secretary, Government of the Punjab, S&GAD.2) P.S. to Additional Secretary (P&T), Government of the Punjab, S&GAD.3) Deputy Secretary (MT), S&GAD.4) Accountant General, Punjab.5) Motor Transport Officer, Transport Pool, S&GAD..6) All District Accounts Officer in the Punjab.

217

SECTION OFFICER (TR-II)

218

OFFICE OF THE ACCOUNTANT GENERAL PUNJAB LAHORENO. TM.I/H-3-4/2001-2002/KW/356

DATED: 8th June, 2002To,

The Secretary, Government of the Punjab Finance Department, Lahore

SUBJECT: FINANCIAL POWERS REGARDING SANCTION TO INCUR EXPENDITURE BY THE DISTRICT GOVERNMENT OFFICERS IN CATEGORY I & II

As per Government of the Punjab, services & Gneral Administration

Department. (procurement Wing)’s letter No. SO(PROC) S&GAD/1-3/97 (VOL. II) dated

01.11.2001 (copy enclosed a new Chapter No XIII in the Purchase Manual has been

added According to para 103(i) of the above mentioned letter, the Executive District

Officer of the District government have been declared as Chief Purchase Officer in

respect of their department for exercising powers for purchase upto Rupees six lacs. A

question has been raised by different corners whether the District Government Officers

can exercise powers to incur expenditure upto Rupees six laces or full powers whatever

the case may be or their financial powers with regard to incur expenditure will be limited

to the power delegated to the different categories of officers vide Finance Department’s

Notification No. FD(FR)II-2/89 dt. 27.03.21990. Delegation of Financial Powers Rules

1990. Ditt. Coordination Officer. Sahiwal vide his order No. 105/ECO/F&P) dated

9.04.2002 accorded sanction to incur expenditure of Rs. 941526/- for purchase of

stationery and purchase of other stores for District Govt. Departments in the light of

S&GAD circular letter dt. 01.11.2001. This office is of the view that

delegation/authorization of procurement and purchase of stationery and other stores

under Purchase Manual is meant only of specified stores to be procured/purchased

under the provision of purchase Manual. As regards sanction to incur expenditure, if falls

under the Delegation of Financial Powers Rules 1990 assigned to different categories of

officers for different items/articles.

2. It is requested that this office may kindly be advised whether the District

Coordination Officers and Executive District Officers of the District Governments can

record sanction to incur expenditure in the light of S&GAD letter No.

SO(PROC)S&GAD/1-3/97 (Vol.II) dated 01.11.2002 or their powers to accord sanction

for incurring expenditure will be limited to the extent of delegation of Financial Powers

Rules, 1990.


ADDL: ACCOUNTANT GENERAL /TMPHONE: 042-9210155

Fax: 042-9210172NO. TM.I/H-3-4/2001-02/375-59 DATED: 08.06.2002

Copy is forwarded for information to:

219

1. The Secretary to Government of the Punjab, Services & General Administration Department. (Procurement Wing) Lahore with reference to Circular No. SO(PROC)S&GAD/1-3/97(VOL.II) dt. 01.11.2001

2. The District Coordination Officer, Sahiwal.

3. All district, Accounts Officers in Punjab with reference to DAO, Sahiwal Letter No. DAO/SWL/PR.I/HM/475 dt.04.06.2002.

(HAFIZ MUHAMMAD ISLAM)ADDL: ACCOUNTANT GENERAL /TM

220

FAX TODAY


NO. TM.I/H-3-4/2001-2002/KW/360DATED: 27th June, 2002

To,All district Accounts Officers in Punjab. (through respective District Coordination Officers).

SUBJECT: PAYMENT TO SUPPLIERS ON ACCOUNT OF SUPPLIES/PURCHASES MADE BY THE DISTRICT GOVERNMENTS UNDER CHAPTER-XIII OF PURCHASE MANUAL.

Please refer to the subject noted above.

2. The case has been examined by the Head Officer and the cometent

authority has been pleased to order that there is no need of separate sanction to incur

expenditure so far as purchased/supplies made by the District governments under

Chapter-XIII of Purchase Manual issued by the Government of the Punjab, Services &

General Adminoistration Department(Procurement Manual) vide No.SO(PROC)

S7GAD/1-3/97(Vol.II) dated 01.12.2001 are concerned.

3. You are hereby directed to comply with the provisions of the Chapter-XIII

of the Purchase Manual and instructions of the competent authority to facilitate the

Doistrict Government in clearing the liabilities/claims on account of supplies/purchases.

4. This issues with the approval of the Accountant General.


ADDL: ACCOUNTANT GENERAL (TM)PHONE: 042-9210155

Fax: 042-9210172

Copy is forwarded for information to:

1. The Deputy Accountant General, Supply (Local).

2. The Accounts Office Supply (Local).

(HAFIZ MUHAMMAD ISLAM)ADDL: ACCOUNTANT GENERAL (TM)

221


NO. FD(FR)II-5/82GOVERNMENT OF THE PUNJAB

FINANCE DEPARTMENTDated Lahore the 23rd July, 1985

To,The Accountant GeneralPunjab Lahore.

SUBJECT: DELEGATION OF POWERS UNDER THE FINANCIAL RULES AND THE POWERS OF REAPPROPRIATION RULES 1962.

Please refer to your office Memo No.TM.I/2-3A(III)/84-85/6055 dated

12.05.1985 on the subject noted above.

2. Finance Department confirms the view expressed in the first half of para 2

of your office memo No. TM.I-2-3A(iii)84-85/4690 dated 07.01.85 to the effect that the

articles viz.-84-85 papers paper pins, pencils etc., fall with in the category of the item of

stationery and if the prevision of funds under the detailed object “540 Office Stationery”

exists in the budget estimates of an office it would teneamount to specific provision for

all items of stationery in the budget estimates in detail for the purpose of Sr. No. 3(a) of

the Delegation of Posers, etc., Rules, 1962, and resultantly the different categories of

Officers would be competent to accord sanction in such cases under Sr. No. 3(a) ibid

subject, however of course to the fulfillment of conditions mentioned against S.No. 3(b)

(i) ibid.

3. As regards the view expressed in the 2nd half of para 2 of the aforesaid

memo, it is explained that the powers delegated under Srn.No.3(A) of the second

schedule to the Delegation of Powers under the Financial Rules and Powers of

Reappropriation Rules 1962 are independent of the powers delegated under Srn.No.3(b)

ibid but are subject to any general conditions governing different items of expenditure

laid down in different Government Rules including the delegation of Powers under the

financial Rules and Powers of re-appropriation Rules, 1962.

Sd/-(ACCOUNTS OFFICER)

FINANCE DEPARTMENT


222

NO. TM.I/2-3(iii)/2001-02/408 DATED: 17.06.2002

Copy is forwarded for information and necessary action to:

1. All DAOs in the Punjab/T.O. Lahore.2. All Officers in the main office.3. All Sections in the main office.4. A.O./A.A.G.PR.I(C) Pen.I(C) Fd.I(C) IIIAS TDH CELL TDH.I.II.III Deposit.

I.II.DCS Computer (C) 5. Cheque I.CO.O (For kinds information of A.G. Punjab Lahore)6. P.R.O. (Local)

(This issues with the approval of Additional Accountant General (PRs)).

DY: ACCOUNTANT GENERAL (ACCOUNTS)

223

delegation of financial powers rules 1990

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works department

punjab financial rules

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