delaware river port authority transit corp. · pdf file · 2013-03-21delaware river...

DELAWARE RIVER PORT AUTHORITY

& PORT AUTHORITY TRANSIT CORP.

March 20, 2013 Board Meeting

Wednesday, March 20, 2013 One Port Center

BoardRoom Camden, NJ

9:00am

John J. Matheussen, Chief Executive Officer


BOARD MEETING Wednesday, March 20, 2013

ORDER OF BUSINESS 1. Roll Call 2. Report of the Chief Executive Officer 3. Report of the Chief Financial Officer 4. Approval of February 20, 2013 DRPA Board Meeting Minutes (previously mailed) 5. Monthly List of Payments – Covering the Month of February 2013 6. Monthly List of Purchase Orders and Contracts – Covering the Month of February 2013 7. Report of Strategic Planning Committee 8. Approval of Operations & Maintenance Committee Report of March 6, 2013 9. Adopt Resolutions Approved by Operations & Maintenance Committee of March 6, 2013 DRPA-13-035 Construction Monitoring Services for Contract No.

PATCO-50-2012, PATCO Phase I Repairs of PATCO Ventilation Vaults

DRPA-13-036 Capital Project Contract Modifications

DRPA-13-037 Contract No. G-26-2013, Pavement Markings Replacement

at the Betsy Ross, Benjamin Franklin and Walt Whitman Bridges

DRPA-13-040 Professional Services for 2013 Inspection of the Benjamin Franklin Bridge DRPA-13-041 Professional Services for 2013 Inspection of PATCO 10. Adopt Resolution by Finance Committee of March 6, 2013 DRPA-13-038 DRPA Excess Workers’ Compensation & Employers’ Liability Policy – Increase in Limits 11. Approval of Audit Committee Report of March 6, 2013

12. New Business DRPA-13-039 Consideration of Pending DRPA Contracts (Between $25,000 and $100,000) DRPA-13-042 Capital Project Contract Modifications 2 13. Citizens Advisory Committee Update 14. Public Comment 15. Executive Session

REPORT OF THE CHIEF EXECUTIVE OFFICER

Delaware River Port Authority of Pennsylvania and New Jersey One Port Center 2 Riverside Drive Camden, NJ 08101-1949

March 20, 2013

To the Commissioners:

March 20,2013

The following is a summary of recent DRP A activities. I have attached the appropriate reports.

BRIDGE AND FINANCE

We extend our congratulations to the annual report team -led by Chief Financial Officer John Hanson and supported by personnel from Finance, Corporate Communications and the Print Shop- for earning the Certificate of Achievement for Excellence in Financial Reporting.

The certificate was awarded by the Government Finance Officers Association of the United States and Canada (GFOA), and it recognizes the DRPA's Comprehensive Annual Financial Report for Year Ended December 31,2011.

The Certificate of Achievement is the highest accolade in governmental accounting and financial reporting, and this is the 20th consecutive year that the GFOA has awarded it to the DRP A.

Engineering and our design contractors have produced three conceptual schemes for the bike and pedestrian ramp proposed for the south side of the Ben Franklin Bridge. As the designs progress, we will continue to keep the O&M Committee, the Board of Commissioners and the public informed.

Consultants are designing a new backup generator that will support the continued operation of data services at One Port Center during extended power failures.

FOR BRIDGE AND TRAFFIC HIGHLIGHTS, SEE ATTACHMENT 1

PATCO

Elevator construction is progressing at the PATCO 9th/10th Street Station and at Ferry Avenue Station. Elevator installation has started at 9thll 01

h Street Station. Consultant selection continues for design services for the elevator installation at the Ashland,

Haddonfield, Westmont, Collingswood, City Hall and 12th- 131h & Locust Street PATCO stations.

Requests for Proposal have been sent to qualified consultants. Proposals are due this month.

EMPLOYEE ACTIVITES

The Engineers' Club of Philadelphia honored DRP A Chief Engineer Michael Venuto last month with the 2013 Outstanding Service to the Community Award. The award recognizes an engineer who has provided exceptional professional and volunteer service to the Delaware Valley community.

1

Report of the Chief Executive Officer, March 2013

In addition to his work at the DRP A, Mike serves as a Junior Achievement volunteer and a youth sports coach. He also teaches engineering and mentors young engineers.

We applaud Mike both for his years of public service and for this well-deserved honor.

FOR PATCO RIDERSHIP AND FINANCIAL INFORMATION SEE GENERAL MANAGER'S REPORT IN THE PATCO SECTION

FOR A LIST OF BRIDGE AND FINANCE ACTIONS, SEE ATTACHMENT 1 FOR A LIST OF PERSONNEL ACTIONS, SEE ATTACHMENT 2

FOR A LIST OF CONTRACTS AND PURCHASES, SEE ATTACHMENT 3 FOR A LIST OF RISK MANAGEMENT & SAFETY ACTIONS, SEE ATTACHMENT 4

FOR THE AFFIRMATIVE ACTION REPORT, SEE ATTACHMENT 5

2

Respectfully Submitted,

~

John J. Matheussen Chief Executive Officer, DRP A President, PATCO


MARCH 20, 2013

ATTACHMENT 1

BRIDGE AND FINANCE

DELAWARE RIVER PORT AUTHORITY MONTHLY REPORT

FEBRARY 2013 ATTACHMENT1

32

0 2 8 0 4 14 43 10 24

45 73 16 136 266 137 255

0 0 11 0 1 12 31 3 5

0 0 2 0 0 2 2 0 0

26 55 2 24 98 205 469

VIOL- 02/2013 64 427 286 108

VIOL- 02/2012 162 270 149 151

6 6 4 3 4

3 11 5 5 9

INJURIES- 02/2013

INJURIES- 02/2012

INJURIES -YTD- 2013

0 0 0 0 0

0 0 0 0 1

0 0 0 0

ATTACHMENT 1

FINANCE

REVENUE AUDIT

Reported traffic and revenue for all four DRPA bridges for the month of January:

2012 2013

Cash Revenue $7,853,392.32 $7,537,150.22

ETC Revenue $14,752,730.43 $15,197,262.98

Total Revenue $22,606,122.75 $22,734,413.20

Non ETC Traffic 1,442,128 1,375,240

ETC Traffic 2,269,504 2,292,526

Total Traffic 3,711,632 3,667,766


MARCH 20, 2013

ATTACHMENT 2

PERSONNEL ACTIONS

DELAWARE RIVER PORT AUTHORITY ACTIONS OF THE CHIEF EXECUTIVE OFFICER

COMMISSION MEETING MARCH 20, 2013 ARTICLE XII-A

ATTACHMENT 2

PERSONNEL

*************************************************************************************************************************

TEMPORARY APPOINTMENTS - None

APPOINTMENTS

Tiffany N. Wright Toll Collector Eff: 02/25/13 Operations Division Bridge/Toll (WWB)

Daniel R. Batdorf Police Officer Eff: 02/28/13 Public Safety Division Public Safety- Administration (BFB)

Michael L. Cook Police Officer Eff: 02/28/13 Public Safety Division Public Safety- Administration (BFB)

Randy A. Lee-Roberts Police Officer Eff: 02/28/13 Public Safety Division Public Safety- Administration (BFB)

Kevin M. McClintock Police Officer Eff: 02/28/13 Public Safety Division Public Safety- Administration (BFB)

AndreJ. Parisella Police Officer Eff: 02/28/13 Public Safety Division Public Safety- Administration (BFB)

TEMPORARY ASSIGNMENT TO HIGHER CLASSIFICATION

AmyL. Ash

Brian J. Heebner

From: Administrative Secretary Executive Division Office of the Chief Engineer (OPC)

From: Maintenance Technician Operations Division Construction & Maintenance (WWB)

To: Acting Contract Administrator Finance Division Contract Administration (OPC) Eff: 02/02/13 to 08/02/13

To: Acting Maintenance Foreman Operations Division Construction & Maintenance (WWB) Eff: 02/23/13 to 04/19/13

Actions of the Chief Executive Officer Commission Meeting of 03/20/2013 Page 2 of3

TEMPORARY ASSIGNMENT TO HIGHER CLASSIFICATION (continued)

Anne M. Kubiak

Tina L. Leuzzi

PROMOTIONS

John J. Caporelli

John Woosley

Scott M. Hillman

Richard Betts

Robert A. Crean, Jr.

From: Administrative Secretary General Counsel Division Office of the General Counsel (OPC)

From: Administrative Secretary General Counsel Division Office of the General Counsel (OPC)

From: C&M Mechanic Operations Division Construction & Maintenance (CBB)

From: Toll Collector Operations Division Bridge/Toll (WWB)

From: Toll Collector Operations Division Bridge/Toll (WWB)

From: Purchasing Specialist Finance Division Purchasing (OPC)

From: Police Officer Public Safety Division Public Safety (BFB)

To: Acting Claims Administrator General Counsel Division Office of the General Counsel (OPC) Eft: 1 0/20/12 to 12/29/2012 [retro]

To: Acting Claims Administrator General Counsel Division Office of the General Counsel (OPC) Eft: 10/20/12 to 12/29/2012 [retro]

To: C&M Technical Assistant Operations Division Construction & Maintenance (WWB) Eft: 02/02/13

To: Plaza Supervisor Operations Division Bridge/Toll (WWB) Eft: 02/02/13

To: C&M Mechanic Operations Division Construction & Maintenance (BRB) Eft: 02/09/13

To: Purchasing Agent Finance Division Purchasing (OPC) Eft: 02/23/13

To: Corporal of Police Public Safety Division Public Safety (BFB) Eft: 02/23/13

Actions of the Chief Executive Officer Commission Meeting of 03/20/2013 Page 3 of3

PROMOTIONS (continued)

Shawn T. Dougherty From: Corporal of Police Public Safety Division Public Safety (WWB)

Jose' A. Espino From: Police Officer Public Safety Division Public Safety (BFB)

Timothy M. Hoagland From: Police Officer Public Safety Division Public Safety (WWB)

Michael J. Voll, Jr. From: Corporal of Police Public Safety Division Public Safety (BFB)

Francis X. Fullerton, Ill From: Dispatcher Public Safety Division Public Safety (BFB)

INTERAGENCY PROMOTION to PATCO- from DRPA- None

INTERAGENCY TRANSFERS to PATCO- from DRPA- None

INTERAGENCY TRANSFERS to DRPA- from PATCO- None

TRANSFERS-DEPARTMENTAL-None

RETIREMENTS Patrick J. McCullough

Timothy P. Jankowski

RESIGNATIONS- None

DECEASED - None

Senior Engineer Executive Division Engineering - Construction & Maintenance (OPC)

Maintenance Foreman Operations Division Construction & Maintenance (BRB)

To: Sergeant of Police Public Safety Division Public Safety (WWB) Eff: 02/23/13

To: Corporal of Police Public Safety Division Public Safety (Transit Unit) Eff: 02/23/13

To: Corporal of Police Public Safety Division Public Safety (BFB) Eff: 02/23/13

To: Sergeant of Police Public Safety Division Public Safety (BFB) Eff: 02/23/13

To: Police Officer Public Safety Division Public Safety- Administration (BFB) Eff: 02/28/13

Eff: 02/04/13

Eff: 02/22/13

WHEREAS,

WHEREAS,


PORT AUTHORITY TRANSIT CORPORATION

RESOLUTION

PATRICK J. McCULLOUGH has faithfully served the Delaware River Port Authority for EIGHTEEN years in a conscientious and reliable manner, and

PATRICK J. McCULLOUGH wishes to accept retirement effective February 4, 2013 under the provisions of his employment benefits; now therefore,

BE IT RESOLVED: That, the Commissioners of the Delaware River Port Authority accept your retirement request from your position, Senior Engineer, and concurrently extend sincere best wishes for a long, healthy and happy

future, and

BE IT FURTHER RESOLVED: That a copy of the foregoing resolution be suitably prepared and forwarded to

PATRICK J. McCULLOUGH.

WHEREAS,

WHEREAS,



RESOLUTION

TIMOTHY P. JANKOWSKI has faithfully served the Delaware River Port Authority for TWENTY-NINE years in a conscientious and reliable manner, and

TIMOTHY P. JANKOWSKI wishes to accept retirement effective February 22,2013 under the provisions of his employment benefits; now therefore,

BE IT RESOLVED: That, the Commissioners of the Delaware River Port Authority accept your retirement request from your position, Maintenance Foreman, and concurrently extend sincere best wishes for a long, healthy and

happy future, and

BE IT FURTHER RESOLVED: That a copy of the foregoing resolution be suitably prepared and forwarded to TIMOTHY P. JANKOWSKI.


MARCH 20, 2013

ATTACHMENT 3

CONTRACTS AND PURCHASES

ACTIONS OF THE CHIEF EXECUTIVE OFFICER ARTICLE XII-C

ATTACHMENT 3 CONTRACTS AND PURCHASES

Re: Article XII-C, Section 1 (a)

Purchase Order P13L0009, Orpack USA, Inc. Hackensack, NJ. FuelOmat, Fuel Management System Agreement Renewal for 1 Year (03/01/2013- 02/28/2014). Contract Value: $19,000.00. (Sole Source).

Purchase Order P 13LOO 10, Rodgers Group, LLC. Island Heights, NJ. Purchase of a Police Department Online Training Module. Contract Value: $21,536.00. (Sole Source).

Re: Article XII-C, Section 1 (b)

None

Re: Article XII-C, Section 8 (Emergency)

None

Re: Article XII-C, Section 5

Authorized payments for Contracts and Engineers for the Bridges and P ATCO Systems As follows: (see accompanying Schedule 1)

Contracts and Engineers: $6,433,797.97

2012 CAPITAL BUDGET SUBSTITUTION OF PROJECTS

2013 Capital Budget- Realignment of Funds- From P ATCO- DRP A Funded- VMS Sign Replacement PD1305 to Schedule T (Technology Projects & Equipment)- Scheduling Software T13005. Additional Funds Required to Procure Training & Scheduling Software to Improve Crew Efficiency. Budget Amount: $14,489.03.

2013 Capital Budget- Realignment of Funds- From Commodore Barry Bridge- Gantry Power Feeder Replacement CB0908 to Commodore Barry Bridge- CBB Administration Fire Alarm Replacement. To Add Back in the 2012 Capital Program Item A11006 Under DRP A Miscellaneous Projects to the Schedule M as Initially Intended; Although Missed When the 2013 Capital Budget was in Development.

March 20, 2013 1

SCHEDULE I

ARTICLE XII-C, SECTION 5 SUMMARY OF AUTHORIZED CONTRACT AND ENGINEERING PAYMENTS

BRIDGES AND PATCO SYSTEM March 20, 2013

Contract Completed Work (Billed) Retained Prior Invoice

Resolution # Contract/Engineer Amount Percent Amoulll Amount Payments No. Amount

Daidone Electric, Inc./Henkels & McCoy, Inc. Joint Venture (DRP A-09-050) PATCO Power Pole & Pole Line Replacement $29,285,497.00 92% $26,873,122.64 $1,560,874.06 $24,696,149.35 39 $616,099.23

American Bridge Company (DRP A-10-020) WWB Suspension & Anchorage Spans Deck Replacement 128,085,778.00 79% 101,190,813.78 3,656,633.68 96,150,578.1! 29 1,383,601.99

Iron Bridge (DRPA-10-152) CBB Structural Repairs 20,954,410.13 100% 20,954,410.13 0.00 20,786,061.!1 18 168,349.02

HNTB Corporation (DRPA-11-065) PATCO Lindenwold Yard Track Rehabilitation -Design Services 3,090,674.66 86% 2,669,568.68 235,959.85 2,294,903.28 14&15 138,705.55

(DRP A-11-061) BFB Structural Improvements 499,708.14 83% 412,411.92 35,217.55 371,296.99 17&18 5,897.38

Carr & Duff, Inc. (DRPA-11-076) BFB Philadelphia Anchorage 5KV Switchgear Replacement 742,062.00 100% 742,062.00 0.00 668,200.00 6 73,862.00

Urban Engineers, Inc. (DRPA-11-094) Task Order# CM4505 C.M.S. for Pavement Repairs at WWB & CBB 86,627.23 37% 31,761.!6 0.00 18,552.88 3 13,208.28

(DRPA-11-094) Task Order# CM4506 C.M.S. for Cont. No. 15-N PATCO Lindenwold & Westmont Paving & Repairs 48,087.84 85% 40,699.91 0.00 24,881.37 3 15,818.54

Jacobs Engineering Group, Inc. (DRP A-09-081) PMA309 PM Services for Facility Drawing, Admin. & Cataloging 38,697.00 54% 20,745.19 0.00 15,754.65 6 4,990.54

Pennoni Associates (DRP A-11-094) Task Order # EG4408 BRB Remedial investigation for Historic Fill 8,249.00 35% 2,867.01 0.00 810.21 2 2,056.80

(DRPA-11-094) Task Order # EG4407 BFB 4th St. Garage Lead Remediation 23,548.00 8% 1,978.36 0.00 0.00 l 1,978.36

A.P. Construction, Inc. (DRPA-12-010) PATCO Escalator Replacements at Woodcrest, 12th-13th & 15th-16th & Locust Stations 4,718,000.00 3% 125,450.00 12,545.00 45,900.00 2 67,005.00

Burns Engineering, Inc. (DRPA-09-098/B) PATCO Power Cable Pole Line Replacement-Construction Monitoring Services 2,509,539.81 88% 2,220,258.45 223,449.34 1,913,327.40 23 83,481.71

(DRPA-11-087) C.M.S. PATCO Accessibility Improvements 496,870.00 85% 424,736.53 33,853.02 364,570.96 14 26,312.55

(DRPA-12-011) Escalator Replacements at Woodcrest, 12th & 13th & Locust Streets 519,100.00 39% 203,021.53 20,302.13 158,145.75 II 24,573.65

J.P.C. Group, Inc. (DRPA-12-012) PATCO Lindenwold Shop Annex 8,231,000.00 54% 4,427,020.34 426,385.36 3,497,409.08 10 503,225.90

JBL Electric (DRPA-12-028) Replacement of Rectifier Transformers for Traction Power 701,052.00 44% 31!,594.20 31,159.42 215,786.97 4 64,647.81

Kaser Mechanical, LLC (DRP A-12-060) BFB Administration Building Domestic Water System Replacement 149,500.00 50% 74,700.00 7,470.00 19,350.00 2 47,880.00

Ray Angelini, Inc. (DRP A-12-070) CBB Administration Building Fire Alarm Replacement 303,100.00 16% 49,000.00 4,900.00 0.00 I 44,100.00

Gannett Fleming, Inc. (DRPA-09-060) PATCO R. 0. W. Embankment Restoration Improvements & Retaining Wall Rehabilitation 518,273.00 94% 485,666.42 48,566.67 433,995.1! 25 3,104.64

L TK Engineering Services (DRP A-07-019) PATCO Transit Car Overhaul Services Agreement 8,331,070.00 68% 5,654,317.90 374,964.30 5,128,360.58 67 150,993.02

Alstom (DRPA-10-154) PA TCO Transit Car Overhaul 194,197,337.00 13% 24,322,580.16 1,216,129.02 20,453,139.09 14 2,653,312.05

ARTICLE XII-C, SECTION 5 SUMMARY OF AUTHORIZED CONTRACT AND ENGINEERING PAYMENTS

BRIDGES AND PATCO SYSTEM March 20, 2013

Co11tract Completed Work (Billed) Retai11ed Prior I11voice

Resolutio11 # Colltract/EIIgilleer Amormt Perce11t Amormt Anrormt Payme11ts No. AIIIOIIllt

AECOM (formerly DMJM & Harris, Inc.) (DRP A-07-018) WWB Design Services for Suspension Span Replacement 5,239,896.41 95% 4,992,474.46 54,599.42 4,912,937.59 66 24,937.45

(DRP A-09-081) PMA106 for Project Tracking & Scheduling Services 92,049.21 9% 8,362.75 0.00 6,164.85 4 2,197.90

(DRP A-09-081) PMA108 for Consultation for Environmental Remediation at Victor Lofts 48,481.05 21% 9,963.65 0.00 3,218.69 2 6,744.96

(DRPA-11-075) C.M.S. PATCO R.O.W. Embankment Restoration- Phase 4 481,621.00 80% 387,524.47 30,139.92 355,929.68 9 1,454.87

(DRPA-09-081) Environmental Engineering Consultation 27,934.14 20% 5,709.46 0.00 0.00 1 5,709.46

Harris Corporation, RF Communications Division (DRPA-12-037) P ATCO Radio System Upgrade to 800 MHz 3,188,589.16 9% 294,236.26 0.00 196,157.50 2 98,078.76

A.E. Stone, Inc. (DRP A-12-061) Pavement Repairs at Various Locations 2,144,975.00 30% 638,118.00 63,811.81 529,667.99 3 44,638.20

Remington & Vernick Engineers, Inc. (D RP A-09-00 1) Task Order# CS3120 CBB Admin Fire Alarm Replacement 31,337.05 89% 27,911.76 0.00 25,765.39 11 2,146.37

(DRPA-09-001) Task Order# EM3213 CBB Administration Building Emergency Generator 41,382.01 87% 36,101.93 0.00 30,878.04 12 5,223.89

(DRPA-11-094) Task Order# EM4202 C.M.S. for Replacement of Rectifier Transformers 49,340.07 95% 46,725.94 0.00 40,701.50 8 6,024.44

SunGard Recovery Services (DRPA 10-135) System Disaster Recovery Services 04/0112011-3/3112016 225,240.00 37% 83,075.49 0.00 79,426.49 152419049 3,649.00

Interstate Mobile Care (DRPA-11-096) DOT CDL & FTA Physicals 115,425.00 64% 73,738.00 0.00 71,618.00 11655 2,120.00

(DRPA-11-096) DOT CDL & FTA Physicals 124,575.00 19% 23,715.00 0.00 22,095.00 11653 1,620.00

Workstream (DRPA-10-109) HR Performance Management System 01101/11 - 12/31113 125,000.00 82% 103,105.91 0.00 78,105.91 124046 25,000.00

TranSystems (DRPA-12-018) PATCO- 2012 Biennial Inspection 363,000.00 77% 278,149.29 13,526.95 260,731.25 8 3,891.09

Benefit Harbor, LP (DRPA-11-006) Benefits Consulting Services 188,188.00 37% 70,415.69 0.00 64,993.53 VARIOUS 5,422.16

PRWT Services, Inc. (DRPA-10-105) Part-Time Toll Collectors 11101/2010- 10/3112013 3,081,000.00 61% 1,887,807.25 0.00 1,820,060.12 VARIOUS 67,747.13

S. T Hudson Engineers, Inc. (DRPA-09-001) Task Order# ME3609 Preparation of Federal & State Applications & Consulting 50,213.52 75% 37,870.80 0.00 35,770.80 8 2,100.00

TUCS Cleaning Services, Inc. (DRPA-10-104) Custodial Services 1,014,000.00 73% 736,395.86 0.00 709,546.88 51869 26,848.98

Homeland Defense Solutions, Inc. (DRPA-12-055) Grants Management 70,000.00 86% 60,125.00 0.00 57,825.00 157 2,300.00

CGR.Management Consultants LLC (DRP A-12-030) Yellowbook Management Audit 299,520.00 94% 280,377.90 0.00 277,638.61 0238-007 2,739.29

Total Contract and Engineer Payments $ 6,433,797.97

MONTHLY REPORT GENERAL PROCUREMENT ACTIVITY

ATTACHMENT 3

During the month of February there were 62 Purchase Orders awarded totaling $267,778.51.

Approx. 49.8% or $133,468.02 of the monthly dollar total was made available to MBE's and WBE' s, representing 35.4% or 22 of the monthly total number of Purchase Orders.

Of the total monthly procurement available to MBE's and WBE's, approximately 24.2% or $32,415.08 was awarded to MBE's and approximately .0067% or $8,962.00 was awarded to WBE's.

Of the total number of Purchase Orders available to MBE' s and WBE 's, approximately .5% or 11 Purchase Orders were awarded to MBE's and approximately .18% or 4 Purchase Orders were awarded to WBE's.

Page 1


March 20 2013

ATTACHMENT 4

RISK MANAGEMENT AND SAFETY REPORT

To:

From:

Subject:

DELAWARE RIVER PORT AUTHORITY INTEROFFICE COMMUNICATION

Toni P. Brown, Chief Administrative Officer

Marianne Staszewski, Director, Risk Management & Safety

Risk Management & Safety February Activity Report.

The DRPA Risk Management & Safety Staff were in attendance for the following meetings for the month of February.

Contractor Meetings Attended By Risk Management & Safety

DRPA CONTRACT DATE CONTRACTOR NO. PROJECT/WORK AREA

Bi-Weekly Safety Meetings WWB Deck Rehabilitation 2/13, 2/27 American Bridge WWB-12-2009 project

BFB Admin Bldg. Domestic Water System- progress 2/14 Kaser Mechanical Bf-34-2011 meeting

2/15 Carr & Duff G-24-2011 BRB WWB Camera Lighting Kickoff safety briefing

Safety Meetings Attended By Safety Specialists * attended by Risk Management also

DATE NAME OF MEETING

2/12 * lAIC Committee Meeting

2/12 Workplace Safety- BFB

2/19 Workplace Safety - BRB Monthly Bridge Director Meeting with Risk Management & Safety & Fleet

2/20 Management

2/22 * Monthly Safety Staff Meeting with Director of Risk Management and CAO

2/26 Workplace Safety - CBB

2/27 * Central Safety & Health Meeting

1

Risk Management Meetings Attended By Risk Management

DATE NAME OF MEETING 2/5 1-295 IS Project Meeting & DRIPP Project Meeting with DRPA Staff and contractors

2/5, 2/12, 2/19 Weekly Risk Management Staff Meeting with CAO Standard Purchase Contract meeting with General Counsel, Associate General Counsel and

2/6 Purchasing Manager 2/11 I 2/25 Weekly Call with CAO and Turner Surety Insurance Brokerage representatives

2/13 Quarterly meeting with BPG management to review tenant/vendors Certificates of Insurance

Liberty Mutual Introduction meeting for claims service with Kim Zarett, client service manager, Aon 2/14 representatives and DRPA Claims Administration staff

Pre Proposal meeting for the PATCO Accessibility Improvements Elevators in Six Remaining 2/14 Stations 2/15 Monthly Senior Staff Meeting

2/19, 2/25 AON Loss Control Conference Call with CAO 2/22 Conference call with General Counsel, broker and AIG adjusters and defense counsel 2/25 Meeting with General Counsel and CAO regarding pending claim cases with RSUI

The DRPA Risk Management & Safety Staff were involved in the following training activities for the month of February.

Safety Training Conducted or Attended By Risk Management & Safety

DATE TYPE OF TRAINING 2/15, 2/19 BRB, WWB Shop Review Training by Chartis and Safety Specialist

2/25 New Hire Orientation- Toll Collector

The DRPA Risk Management & Safety Staff were involved in the following activities for the month of February.

• The Safety staff conducted day time and night time random drug & alcohol testing on both Public Safety personnel (under policy 147A) and Construction & Maintenance personnel (under policy 147B).

• Safety Specialists reviewed various Health and Safety plans from contractors who were awarded construction and/or design projects during the month of February.

• Safety Specialists reviewed and commented on various engineering Technical and Special Provisions documents for future DRPA projects.

• Risk Management reviewed and recommended the inclusion of proper insurance requirements on various Requests for Bids from the Purchasing Department, Request for Proposals from the Engineering Department, Finance Department and third party contracts for the Legal Department.

• Safety Specialist updated the Risk Management & Safety e. Net page with the monthly Safety Tip for February as "Trailer Towing".

• Safety Specialist conducted various site safety visits and inspections at DRPA Non-OCIP construction projects at the four bridges.

• The Director of Risk Management & Safety, the CAO and General Counsel attended the quarterly OCIP Claim Services Review Meeting in Wilmington, Delaware with claims specialists from Chartis Insurance Company, Aon Loss Control & Safety Consultants and representatives from Turner Surety Insurance Brokerage.

2

VENDOR NAME

STANDARD INSURANCE COMPANY

EHSCAREERS JOB TARGET PIULADELPHIA MEDIA NETWORK, INC.

BENEFIT HARBOR, LP ARCIIER & GREINER BALLARD SPAHR ANDREWS & INGERSOLL BROWN & CONNERY DUANE MORRIS, LLP PEPPER HAMILTON LLP RIKER DANZIG SCIIERER & HYLAND STEVENS & LEE GALLAGHER BENEFIT SERVICES, INC NEW JERSEY GOVERNOR'S AUTHORITY UNIT

NAPA AUTO PARTS

NAPA AUTO PARTS

PENNONI ASSOCIATES INC

CARR & DUFF INC

KASER MECHANICAL, LLC

BANK OF NEW YORK TD BANK NORTH

VITARELLI'S RESTAURANT & CATERING

RAY ANGELINI, INC.

REMINGTON & VERNICK ENGINEERS, INC

IRON BRIDGE CONSTRUCTORS, INC.

DAREK SZERSZEN DAVID SHIELDS IRA G. BATTEN ROBERT GRAMLICH

VITARELLI'S RESTAURANT & CATERING

VISION BENEFITS OF AMERICA DELTA DENTAL PLAN OF NEW JERSEY INC UNITED HEALTHCARE INSURANCE

AUDIO VISUAL RENTAL SERVICES LLC VITARELLI'S RESTAURANT & CATERING

BURNS ENGINEERING INC

NEW JERSEY TURNPIKE AUTHORITY CGR MANAGEMENT CONSULTANTS LLC IRON MOUNTAIN INCORPORATED COURT LIAISON SERVICES, LLC HOMELAND DEFENSE SOLUTIONS INC MISTRAS GROUP INC.

CANON FINANCIAL SERVICES INC

TUCS CLEANING SERVICE, INC.

** Capital Expenditure

DELAWARE RIVER PORT AUTHORITY MONTHLY LIST OF PAYMENTS 02/01/13 THRU 02/28/13

MEETING DATE 3/20/2013

ITEM DESCRIPTION

AlP Group Life & Accident AlP Group Life & Accident Advertising and Promotion Advertising and Promotion Advertising and Promotion Advertising and Promotion Audit, Legal, Consultant & Other Audit, Legal, Consultant & Other Audit, Legal, Consultant & Other Audit, Legal, Consultant & Other Audit, Legal, Consultant & Other Audit, Legal, Consultant & Other Audit, Legal, Consultant & Other Audit, Legal, Consultant & Other Audit, Legal, Consultant & Other Audit, Legal, Consultant & Other Audit, Legal, Consuitant & Other Barrier Machine- Repair & Maint Barrier Machine- Repair & Maint Batteries Batteries BFB Lead Remediation BFB Lead Remediation BFB Switchgear Replacement B"FB Switchgear Replacement BFB Water System BFBWater System Bond Service Bond Service

-· -·· -- -Bond Service Business Meetings :Business Meetings CBB Fire Alarm CBB Fire Alarm CBB Generator Replacement CBB Generator Replacement CB~ Structural Repairs qm Structural Repairs CDLLicense CDLLicense CDLLicense CDLLicense CDLLicense Citizen Advisory Committee Expenses Citizen.Advisory Committee Expenses Cobra Reimbursements Cobra Reimbursements Cobra Reimbursements Cobra Reimbursements Commissioner Meeting Expense Commissioner Meeting Expense coirimissioner Meetl~g Exf,ense Construction - Labor Constrnction - Labor Contractual Services Contractual Services Contractual Services Contractual Services Contractual Services Contractual Services Contractual Services Copier Lease Copier Lease Custodial Services Custodial Services

Page 1 of7

RESOLUTION #/ AUTHORIZATION

10-085 Total

25KTHRES 25KTHRES 25KTHRES

Total 11-066 12-020 12-020 12-020 12-020 12-020 12-020 12-020 12-069 25KTHRES

Total 12-038

Total 12-038

Total 11-094

Total 11-076

Total 12-060

Total Bond Resolution Bond Resolution

Total 25KTHRES

Total 12-070

Total 09-001

Total 10-152

Total 25KTHRES 25KTHRES 25KTHRES 25KTHRES

Tota.l 25KTHRES

Total 10-084 12-088 12-089

Total 11-067 25KTHRES

Total 11-087

Total 04-031 12-030 12-044 25KTHRES 25KTHRES 25KTHRES

Total 11-027

Total 10-104

Total

AMOUNT

$49,295.74 $49,295.74

$250.00 $439.00 $900.00

$1,589.00 $5,422.16

$829.89 $2,390.50

$21,472.74 $5,287.50 $1,192.50 $1,642.50

$42,993.51 $31,250.00 $22,857.57

$135,338.87 $182.16 $182.16

$1,469.65 $1;469.65 $4,387.88 $4;3il7.88

$73,862.00 ** $73,862.00 $47,880.00 ** $47,880.00

$481,367.00 $4,684,909.00 $5,i66,276.1lo

$570.00 $570.QO

$44,100.00 ** $44,100.00 $13,394.70 ** $13,394.70

$168,349.02 $168,349.02

$69.50 $44.00 $44.00 $66.00

$223.50 $67.50 $67.50

$113.40 $869.37 $757.90

$1,740.67 $1,435.00

$500.00 ·$1,935.00 $26,312~55 ** $26,312,55 $35,748.11 $2,739.29 $6,039.64 $2,500.00 $2,300.00 $1,187.50

$50;514.54 $7,598.82 $7,598.82

$26,848.98 $26,848.98

VENDOR NAME

WORKSTREAM USA INC POWERDMS, INC

INGGROUP

ISOBUNKERS, LLC GRANATE FUEL AND SUPPLIES COMPANY

WASTE MANAGEMENT OF PA POLLUTION CONTROL AUTHORITY SAFETY-KLEEN TREASURER, STATE OF NEW JERSEY

WORKNET, OBOM

ATLANTIC CITY ELECTRIC HESS CORPORATION PSE&G PECOENERGY

COOPER UNIVERSITY HOSPITAL

DELTA DENTAL PLAN OF NEW JERSEY INC

UNITED HEALTHCARE INSURANCE

ALEX DUBINCHIK ANGELA CARAMBOT ANTHONY FAY AZZA BARBARA HOLCOMB BARBARA MANDELLA BETTY GREGORY CARLOTTA O'CONNELL DANIEL J KINKLER DANIELLE L. MCNICHOL DAWN ROBINSON DAWN WALLACE FRANKLIN WASHINGTON GAIL POLK JOHN PANEPINTO KATHLEEN COYLE HAAS MARINO MORRONE PATRICIA GRIFFEY RICHARD BONIFAZIO RICHARD LATINI ROBERT SHEERAN ROBIN VALENTINE ROXANNE LEANDER LA ROC SUSAN SQUILLACE SYVILLA WILLIAMS THOMAS CAREY TONICORSEY WILLIAM C KEPHART JR WILLIAM SHANAHAN

VISION BENEFITS OF AMERICA

AECOM TECHNICAL SERVICES, INC

NAPA AUTO PARTS DELL MARKETING L.P. EPLUS TECHNOLOGY INC GRAYBAR ELECTRIC COMPANY INC MARLAC ELECTRONICS INC THOMPSON MEDIA GROUP LLC




RESOLUTION #/ ITEM DESCRIPTION AUTHORIZATION

Data Processing 10-109 Data Processing 25KTHRES Data Processing Total Deferred Comp Deferred Comp Total Diesel Fuel 12-047 Diesel Fuel 25KTHRES Diesel Fuel Total Disposal Fees 11-060 Disposal Fees 25KTHRES Disposal Fees 25KTHRES Di~JIO~ll~~~!S . 25KTHRES Disposal Fees Total Drug & Alcohol Testing Services 25KTHRES Drug & Alcohol Testing Services Total Electricity UTILITY Electricity UTILITY Electricity UTILITY Electricity UTILITY ~lectricity Total Employee Assistance Program 11-097 Employee Assistance Progranl Total Employee Dental Insurance 12-088 Employee Dental Insurance Total Employee Medical Insurance 12-089 Employee Medical Insurance Total Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage 25KTHRES Employee Mileage Total Employee Vision Insurance 10-084 Employee ViSioii instir~Iice Total Environmental Engineering Services 09-081 Environmental Engineering Services Total Equipment 12-038 Equipment 25KTHRES Equipment 25KTHRES Equipment 25KTHRES Equipment 25KTHRES Equipment 25KTHRES

Page 2 of7

AMOUNT

$25,000.00 $6,100.00

$31,10Q.OO $131,627.52 $131,627.52

$5,513.81 $801.20

$6,315.01 $2,858.06 $2,002.44

$262.32 $2,300.00 $7,422.82

$255.60 $255.60

$15,722.03 $21,441.41 $6,784.60

$38,291.24 $82,239.28 $11,340.00 $11,340.00 $25,770.11 $25,770.11

$617,211.36 $617,211.36

$71.19 $32.77 $6.78

$99.79 $22.60 $22.60 $5.08

$15.70 $250.70 $12.43 $6.78 $6.78

$15.82 $50.85 $20.00 $40.68 $23.73 $22.60 $24.86 $63.28 $12.43 $27.00

$107.20 $37.29 $6.78

$10.17 $15.70 $15.00

$1,046.59 $2,792.36 $2,792.36 $5,709.46 $5,709.46

$249.00 $781.19

$2,692.80 $755.43

$4,622.80 $1,431.58

VENDOR NAME

THOMSON WEST

XEROX STATE & LOCAL SOLUTIONS, INC.

AMERICAN EXPRESS NJ TURNPIKE AUTHORITY (NJ E-ZPASS) PAYMENTECH


NEW JERSEY TURNPIKE AUTHORITY



JACOBS ENGINEERING GROUP INC

INTERNAL REVENUE SERVICE-CIDCAGO

ISOBUNKERS, LLC

PSE&G PIDLADELPHIA GAS WORKS SOUTH JERSEY GAS COMPANY

NATIONAL UNION AIGRM SPECIAL BUSINESS TSffi (TURNER SURETY & INS BROKERAGE) AON RISK SERVICES CENTRAL, INC.

AON RISK SERVICES CENTRAL, INC.

UBS GLOBAL ASSET MANAGEMENT

PORT AUTHORITY TRANSIT

O'NEILL CONSULTING CORP

IUOE 542 BENEFIT FUNDS

JOHN J. MATHEUSSEN WILLIAM J KELLEHER

NAPA AUTO PARTS


BANK OF AMERICA

SCHNEIDER ELECTRIC SOFTWARE HOUSE INTERNATIONAL

CAMDEN PARKING AUTHORITY

JPC GROUP, INC.

J.P. MORGAN CHASE BANK, N.A.

TD BANK NORTH

TRANSCORE

INTERSTATE MOBILE CARE, INC.

AFRICAN-AMERICAN CHAMBER




ITEM DESCRIPTION

Equipment Equipment E-ZPass Clearing Account E-ZPass Clearing Account E-ZPass Credit Card Fees E-ZPass Credit Card Fees E-ZPass Credit Card Fees E-ZPass Credit Card Fees E-ZPass Fixed Monthly Operations Fee E-ZPass Fixed Monthly Operations Fee E-ZPass Toll System E-ZPass Toll System E-ZPassVPC E-ZPassVPC E-ZPass Walk In CSC E-ZPass Walk In CSC Facility Drawing Scanning Facility Drawing Scanning Federal/FICA Payroll Taxes Federal/FICA Payroll Taxe~ Gasoline - Unleaded Gasoline- Unleaded Heat Heat Heat Heat Insurance Insurance Insurance Insurance Insurance - Vehicles Insurance- V ehicl~~ Int on Investment U S Gov Int on Investment U S Gov Intercompany Transfers Intercompany Transfers IUOE Health & Welfare IUOE He:iltlt & Welfare IUOE Medical Insurance iuOE Medical Insurance Job Certifications & Licenses Job Certifications & Licenses Job Certifications &Licenses Landscaping- Equipment Repairs Lands~:aping- Equipment Repairs Legal/Consulting Engineers ~gai!C~nsulting Engineers Letter of Credit Payment Letter of Credit Payment Licensing Fees - Software Licensing Fees -Software Licensing Fees - Software Limited Mobility Parkjug Limited Mobility Parking Lindenwold Shop Annex Bldg. Lindenwold Shop Annex Bldg. LOC Fees - 2010 Ref Rev Bonds LOC Fees- 2010 Ref Rev Bonds LOC Fees- 2008 Ref Rev Bonds LOC Fees- 2008 RefRev Bonds Maint. Fee- Toll Collection Equip Maint. Fee- Toll Collection Equip Medical Testing 1\fedical Testing Membership Dues

Page 3 of7

RESOLUTION #/ AUTHORIZATION

25KTHRES Total

04-031 Total

04-031 04-031 04-031

Total 04-031

Total 04-031

Total 04-031

Total 04-031

Total 09-081

Total

Total 12-047

Total UTILITY UTILITY UTILITY

Total 08-022 12-064 12-104

Total 12-110

Total 25KTHRES

Total

Total 09-097

Total 09-097

Total 25KTHRES 25KTHRES

Total 12-038

Total 07-018

Total 09-075

Total 25KTHRES 25KTHRES

Total 25KTHRES

Total 12-012

Total 09-075

Total Bond Resolution

Total 10-121

Total 11-096

. Total 25KTHRES

AMOUNT

$216.00 $10,748.80 $51,099.88 $51,099.88

$2.48 $166,471.10

$254.00 $166,727.58

$26,859.40 $26,859.40 $98,671.33 ** $98,671.33 $23,540.95 $23,540.95 $43,119.04 $43,119.04 $4,990.54 $4,990.54

$843,844.39 $843,844.39

$33,163.80 $33,163.80 $10,030.95 $18,330.73 $10,439.93 $38,801.61

$164,824.47 $19,750.00

$3,190,809.50 $3,375,383.97

$1,566.27 $1,566.27

$12,763.20 $12,763.20

$800,000.00 $SOO,OOO.OO

$7,325.65 $7,325,65

$256,247.75 $256,24U5

$199.00 $69.50

$268.50 $8.03 $8.03

$24,937.45 ** $24,937.45

$500.00 $500,00

$1,991.33 $6,107.00 $8,098.33

$510.00 $510.00

$503,225.90 ** $503,225.90 $654,171.42 $654,171.42 $592,572.96 $592,572.96

$562.50 $562.50

$2,120.00 $2,120.00

$400.00

VENDOR NAME

ASCE/MEMBERSHIP ASSOCIATION OF CORPORATE COUNSEL CAMDEN CORPORATION WATCH MSDC OF PA-NJ-DE NEW JERSEY BUSINESS & INDUSTRY NJ PUBLIC SAFETY ACCREDIATION PENNSYLVANIA BAR ASSOCIATION THOMAS W RAFTERY m TRI-STATEHRMA

TD BANK NORTH WELLS FARGO BANK, NA

DRPA MISC. EXPENSES

N.J.STATE-GIT

NEW JERSEY DEPT. OF LABOR

EPLUS TECHNOLOGY INC

W.B. MASON CO. INC. BROWN'S GRAPIDC SOLUTIONS, INC SIMPLEXGRINNELL,LP

NAPA AUTO PARTS

PA DEPT OF REVENUE

PENNSYLVANIA UNEMPLOYMENT

PAPER MART


PRWT SERVICES INC

HARRIS CORPORATION


TRANSYSTEMS CORPORATION

CANON BUSINESS SOLUTIONS, INC.


A.P. CONSTRUCTION INC

AON RISK SERVICES CENTRAL, INC.

URBAN ENGINEERS INC

DAIDONE ELECTRIC INC

SPRINT VERIZON

AESTONEINC

PNC

PA STATE EMP RETIREMENT SYS

S T HUDSON ENGINEERS, INC




ITEM DESCRIPTION

Membership Dues Membership Dues Membership Dues Membership Dues Membership Dues Membership Dues Membership Dues Membership Dues Membership Dues Membership Dues Net Payroll Net Payroll Net Payroll Newspapers Newspapers NJ Payroll Taxes NJ Payroll Taxes NJ Unemployment Comp Taxes NJ Unemployment Comp Taxes Office Equipment Office Equipment Office Supplies Office Supplies Office Supplies Office Supplies Other Vehicle Supplies Other Vehicle Supplies PA Payroll Taxes PA Payroll Taxes PA Unemployment Comp Taxes

· PA Unemployment Comp Ta:.i:es Paper Paper Parking TXN Fees Parking TXN Fees Part-time Toll Collectors Part-time Toll Collectors PATCO 800mhz Radio Equipment PATCO 800mhz Radio Equipment PATCO AccessibilitY Improvements PATCO Accessibility Improvements PATCO Biennial Inspections PATCO Biennial Inspections PATCO Copiers PATCO Copiers PATCO Escalator Replacement PATCO Escalator Replacement PATCO Escalator Re)llacements PATCO Escalator Replacements PATCO Insurance PATCO Insurance PATCO Parking Lots PATCO Parking Lots PATCO Power Pole Replacement PATCO Power Pole Replacement PATCO Telephone PATCO Telephone PATCO Telephone Pavement Repairs All Bridges Pavement Rep~irs All Bridges P-Card Purchases P-Card Purchases Pension - SERS Pension - SERS Permit Application Services

Page4of7

RESOLUTION#/ AUTHORIZATION

25KTHRES 25KTHRES 25KTHRES 25KTHRES 25KTHRES 25KTHRES 25KTHRES 25KTHRES 25KTHRES

Total

Total 25KTHRES

Total

Total

Total 25KTHRES

Total 12-122 25KTHRES 25KTHRES

Total 12-038

Total

Total

Total 25KTHRES

Total 04-031

Total 10-105

Total 12-037

Total 09-098

Total 12-018

Total 11-027

Total 12-011

Total 12-010

Total 12-106

Total 11-094

Total 09-050

Total UTILITY UTILITY

Total 12-061

Total 09-075

Total

Total 09-001

AMOUNT

$245.00 $295.00 $60.00

$1,500.00 $1,800.00

$300.00 $335.00 $50.00 $75.00

$5,060.00 $173,772.20

$2,214,204.21 $2,387,976.41

$342.22 $342.22

$64,628.72 $64,628.72 $11,887.00 $11,887.00

$90.54 $90.54

$1,708.77 $13.25

$655.00 $2,377.02 $2,977.43 $2,977.43

$23,470.04 $23,470.04 $1,618,68 $1,618.68

$697.50 $697.50 $864.96 $864.96

$45,625.62 $45,625.62 $98,078.76 ** $98,078.76 $83,481.71 ** $83,481.71 $3,891.09 $3,891.09

$456.28 $456.28

$24,573.65 ** $24,573.65 $67,005.00 ** $67,005.00

$731,526.41 $731,526.41

$29,026.82 ** $29,026.82

$616,099.23 ** $616,099.23

$1,549.82 $5,350.29 $6,900.11

$44,638.20 ** $44,638.20

$101,792.23 $101,792.23

$1,051,417.35 $1,051,417.35

$2,100.00

VENDOR NAME

TREASURER, STATE OF NEW JERSEY

CITY OF PHILADELPHIA

AMERICAN EXPEDITING COMPANY UNITED PARCEL SERVICE (UPS)

ALLEN REPRODUCTION CO

MARCO POLO DESIGN HEALTHMARKINC MCCANN ASSOCIATES INC QUAL-LYNX US REGIONAL ll OF NJ

TD BANK NORTH

JBL ELECTRIC, INC

GANNETT FLEMING, INC. AECOM TECHNICAL SERVICES, INC

J.P. MORGAN SECURITIES LLC

CANON BUSINESS SOLUTIONS, INC.

CHERRYVALLEYTRACTORSALES

TRI-M GROUP LLC FAIRLITE ELECTRIC SUPPLY CO INC FRANKLIN ELECTRIC CO PENNSYLVANIA STEEL CO RUMSEY ELECTRIC CO TRANSPO INDUSTRIES INC

ASCO SERVICES, INC. FRANKLIN ELECTRIC CO MAC HYDRAULICS TRI-COUNTY TERMITE & PEST CONTROL

TRI-M GROUP LLC EDWARD KURTH & SONS INC

CAMDEN COMPUTERS INC (CCI) GENERAL REPRODUCTION PRODUCTS

FERGUSON & MCCANN INC NJ STATE OFFICE OF WEIGHTS

ONE CALL CONCEPTS

STANDARD INSURANCE COMPANY

UNITED HEALTHCARE INSURANCE HORIZON BLUE CROSS BLUE SHIELD UNITED HEALTHCARE/AARP

ESTATE OF MABEL RITCIDE ESTATE OF WILLIAM J. BROWN

SUNGARD AVAILABILITY SERVICES SCHNEIDER ELECTRIC

A&A GLOVE & SAFETY CO.

**Capital Expenditure




Permit Application Services Total Permit Fees 25KTHRES Permit Fees Total Phila Employee W/H Taxes Phila Employee W/H Taxes Total Postage 25KTHRES Postage 25KTHRES Postage Total Printing 25KTHRES Printing Total Professional Services 11-081 Professional Services 25KTHRES Professional Services 25KTHRES Professional Services 12-105 Professional Services 25KTHRES Professional Services Total Quarterly Remarketing Fee 08-021 Quarterly Remarketing Fee Total Rectifier Transformers 12-028 Rectifier Transformers Total Rehabilitation Drainage 09-060 Rehabilitation Drainage 11-075 Rehabilitation Drainage Total Remarketing Fees- VRDO Bonds 09-075 Remarketing Fees- VRDQ Bonds Total Rentals 11-027 Rentals Total Repair Facilities- Equip Rental 25KTHRES Repair Facilities -Equip Rental Total Repairs - Bridges 12-114 Repairs - Bridges 25KTHRES Repairs - Bridges 25KTHRES Repairs - Bridges 25KTHRES Repairs - Bridges 25KTHRES Repairs -Bridges 25KTHRES Repairs - Bridges Total Repairs - Buildings 25KTHRES Repairs - Buildings 25KTHRES Repairs - Buildings 25KTHRES Repairs - Buildings 25KTHRES Repairs -Buildings Total Repairs- Heating/AC System 12-114 Repairs- Heating/AC System 25KTHRES Repairs- Heating/AC System Total Repairs - Office Equipment 25KTHRES Repairs - Office Equipment 25KTHRES Repairs - Office Equipment Total Repairs- Other Equipment 12-022 Repairs - Other Equipment 25KTHRES Repairs- Other Equipment Total Repairs - Signs 25KTHRES Repairs - Signs Total Retiree Life Insurance 10-085 Retiree Life Insurance Total Retiree Medical Insurance 12-089 Retiree Medical Insurance 12-095 Retiree Medical Insurance 12-096 Retiree Medical Insurance Total Retirees Fringe Ben/Pays 25KTHRES Retirees Fringe Ben/Pays 25KTHRES Retirees Fringe Ben/Pays Total Soft/Hardware Service Contracts 10-135 Soft/Hardware Service Contracts 25KTHRES Soft/Hardware Service Contracts Total Stores Inventory 25KTHRES

Page5of7

AMOUNT

$2,100.00 $93.00 $93.00

$23,373.57 $23,373.57

$72.62 $1,284.39 $1,357.01

$62.50 $62.50

$699.50 $137.00

$5,833.97 $52,000.03

$120.00 $58,790.50 $29,667.11 $29,667.11 $64,647~81 ** $64,647.81 $3,104.64 $1,454~87 ** $4,559.51

$37,704.92 $37,704.92 $1,903~19

$1,903.19 $7,800.00 $7,800.00

$11,570.00 $987.50

$8,280.50 $5,870.09 $2,780.00 $8,212.00

$37,700.09 $4,800.00 $3,450.00 $3,750.00

$140.00 $12,140.00 $14,257.50 $4,420.00

. $18,677.50 $95.00

$1,058.00 $1,153.00

$160.00 $540.00 $700.00 $109.74 $109.74

$18,433.49 $18,433.49

$203,188.60 $113,333.14 $116,382.91 $432,904.65

$130.00 $130.00 $260.00

$3,649.00 $1,987.75 ss,636.75 $1,007.76

VENDOR NAME

AIRGAS SAFETY BDF INDUSTRlAI; FASTENERS COOPER ELECTRIC SUPPLY CO FAlRLITE ELECTRIC SUPPLY CO INC FRANKLIN ELECTRIC CO MULTIFACET, INC. NEXT GENERATION INC. DBA NEXGEN OLD DOMINION BRUSH PENDERGAST SAFETY EQIDP SHERWIN WILLIAMS

BUSINESS INSURANCE DIRECTV GOVE~~MENTNEWSNETWORK-GOVNET

INTERNATIONAL RISK MANAGEMENT INSTITUTE

COUNTRY GAS SERVICES INC MARLAC ELECTRONICS INC POTTY QUEEN SOUTH JERSEY WELDING TRI-COUNTY TERMITE & PEST CONTROL

BANK OF NEW YORK MELLON

UBS GLOBAL ASSET MANAGEMENT

SPRINT VERIZON VERIZON WIRELESS

DUNBAR ARMORED

AUREA E LEBRON-STILL CATERINETO EBBYMATLEY HARRY BRUCE JOHN BROWNING NIKKI LATTERA SHEILA ALEXANDER TOM TRACY

HOWARD NEEDLES TAMMEN & BERGENDOFF

ALLEN SULLIVAN AMERICAN RED CROSS FRED PRYOR SEMINARS NEW JERSEY LEAGUE OF MUNICIPALITIES

XEROX STATE & LOCAL SOLUTIONS, INC. XEROX STATE & LOCAL SOLUTIONS, INC.

LTK ENGINEERING SERVICES ALSTOM TRANSPORTATION INCORPORATED

WASTE MANAGEMENT OF NEW JERSEY

TDWEALTH

JESSICA GABE SHAWN DOUGHERTY

RED THE UNIFORM TAILOR A&M INDUSTRIAL SUPPLY ACME UNIFORM RENTAL SER INC ATLANTIC TACTICAL OF NEW JERSEY





Stores Inventory 25KTHRES Stores Inventory 25KTHRES Stores Inventory 25KTHRES Stores Inventory 25KTHRES Stores Inventory 25KTHRES Stores Inventory 25KTHRES Stores Inventory 25KTHRES Stores Inventory 25KTHRES Stores Inventory 25KTHRES Stores Inventory 25KTHRES Stores Inventory Total Subscriptions 25KTHRES Subscriptions 25KTHRES Subscriptions 25KTHRES Subscriptions 25KTHRES Subscriptions Total Supplies 25KTHRES Supplies 25KTHRES Supplies 25KTHRES Supplies 25KTHRES Supplies 25KTHRES Supplies Total SWAP Broker Dealer Fees 99-091 SWAP Broker Dealer Fees Total Swap Interest Payments 01-019 Swap Interest PaYments Total Telephone UTILITY Telephone UTILITY Telephone UTILITY Telephone Total Toll Deposit Processing Fee 09-055 Toll Deposit Processing Fee Total Toll Refunds 25KTHRES Toll Refunds 25KTHRES Toll Refunds 25KTHRES Toll Refunds 25KTHRES Toll Refunds 25KTHRES Toll Refunds 25KTHRES Toll Refunds 25KTHRES Toll Refunds 25KTHRES Toll Refunds Total Track Upgrading 11-065 Track Upgrading Total Training- Registration 25KTHRES Training- Registration 25KTHRES Training - Registration 25KTHRES Training- Registration 25KTHRES Training- Registration Total Transaction Fees 04-031 Transaction Fees 04-031 Transaction Fees Total Transit Car Overhaul 07-019 Transit Car Overhaul 10-154 Transit Car Overhaul Total Trash Removal 11-060 Trash Removal Total Trustee Fees 08-021 Trustee Fees Total Tuition Reimbursement 25KTHRES Tuition Reimbursement 25KTHRES Tuition Reimbursement Total Uniforms 11-115 Uniforms 25KTHRES Uniforms 25KTHRES Uniforms 25KTHRES

Page 6 of7

A.MOUNT

$818.12 $371.94

$1,355.20 $917.83 $114.31 $188.89 $635.99 $786.45 $412.20

$2,007.88 $8,616.57

$99.00 $24.00

$247.50 $4,227.00 $4,597.50

$21.00 $363.75 $180.00 $388.59 $180.00

$1,133.34 $8,275.00 $8,275.00

$2,908,503.32 $2,908,503.32

$5,283.14 $21,622.15 $3,207.88

$3o,ii3.17 $.15,636.61 $15,§36.61

$5.00 $5.00 $5.00 $5.00 $5.00

$15.00 $10.00 $5.00

$55.00 $138,705.55 ** $138,705.55

$225.00 $81.00

$297.00 $75.00

$678.00 $161,315.74 $35,893.11

$197,208.85 $150,993.02 **

$2,653,312.05 ** $2,804,305.07

$2,591.35 $2,591.35

$13,000.00 $13;000.00

$804.00 $297.00

$1,101.00 $299.25 $49.34

$560.80 $5,416.20

VENDOR NAME

RED WING BRANDS OF AMERICA, INC. SAMZIE'S UNIFORMS

EMPLOYEEPASSTBROUGHPAYMENTS

NAPA AUTO PARTS

CERTIFIED SPEEDOMETER SERVICE


NEW JERSEY AMERICAN WATER PENNSAUKENSEWERAGEAUTH WATER REVENUE BUREAU

CITY OF WILMINGTON

QUAL-LYNX AON RISK SERVICES CENTRAL, INC.

AMERICAN BRIDGE CO




ITEM DESCRIPTION

Uniforms Uniforms Uniforms Union Dues, Employee Contributions, Etc. Union Dues, Employee Contributions, Etc. Vehicle ReJ>airs - Inside Vehicle Repairs- Inside Vehicle Repairs- Outside Vehicle Repairs- Outside Victor Lofts Remediation Victor Lofts Remediation Water and Sewer Water and Sewer Water and Sewer Water and Sewer Wilmington EmJ>Ioyee W/H Taxes Wilmington Empl9yee W/H Taxes Workmen's Compensation Workmen's Compensation Workmen's Coinpensation WWB Deck Replacement WWB Deck Replacement

Page 7 of7

Total

Total

Total

Total

Total

Total

Total

Total

Total

RESOLUTION#/ AUTHORIZATION

25KTHRES 25KTHRES

12-038

25KTHRES

09-081

UTILITY UTILITY UTILITY

12-105 25KTHRES

10-020

AMOUNT

$456.00 $1,164.80 $7,946.39

$274,708.73 $274,708.73

$1,612.88 $l,612.88

$768.00 $768.00

$8,942.86 ** $8,942.86

$304.06 $43.50

$5,761.06 $6,108.62

$175.10 $175.10

$93,298.19 $154.50

$93,452.69 $1,383,601.99 ** $1,383,601.99

$28,404,710.85

DRPA MONTHLY LIST OF PURCHASE ORDER CONTRACTS- FEBRUARY 2013

IV!:NDO~.NAME:~'c;•• ;-:~-/>- ·~;-

•••····· ;jl.i;Er\IIQES\':~If>;riQ~• osx···· . · ···~·/:;;;:.jf>9f'll!ME!I:R•I .~'s'i~AMoQNJ;ji:\ Ri:~PlPTICJNI A&A GLOVE & SAFETY CO. Stores Inventory Account P13P0048 $368.00 25KTHRES

BDF INDUSTRIAL FASTENERS Stores Inventory Account P13P0034 $180.00 25KTHRES

BEST BUY FOR BUSINESS Miscellaneous Equipment P13P0024 $3,594.95 25KTHRES

EPLUS TECHNOLOGY INC Office Equipment P13S0018 $2,108.00 25KTHRES

FAIRLITE ELECTRIC SUPPLY CO INC Miscellaneous Equipment P13P0042 $3,069.97 25KTHRES

FAIRLITE ELECTRIC SUPPLY CO INC Stores Inventory Account P13P0044 $2,001.00 25KTHRES

G.A. BLANCO & SONS Office Equipment P13P0040 $9,406.00 25KTHRES

GEEKS.COM Repair/Replacement Toll Equip P13P0023 $152.92 25KTHRES

GENERAL REPRODUCTION PRODUCTS Repairs- Office Equipment P13M0005 $1,058.00 25KTHRES

GLOBAL C/0: KERSHNER OFFICE FURNITURE Miscellaneous Supplies P13S0020 $377.50 25KTHRES

HEADSETS DIRECT, INC Office Equipment P13P0035 $415.90 25KTHRES

HENKE MANUFACTURING Stores Inventory Account P13P0050 $4,200.00 25KTHRES

HYDRO-LOGIC, INC Repairs- Heating/AC System P13M0006 $2,220.00 25KTHRES

KALWALL CORPORATION BFB Security Wirewall P13B0038 $5,000.00 25KTHRES

KAPSCH TRAFFICCOM IVHS INC. Repair/Replacement Toll Equip P13P0032 $721.80 25KTHRES

KEYSTONE UNIFORM CAP Uniforms P13P0052 $240.00 25KTHRES

LANDSMAN UNIFORM Stores Inventory Account P13P0030 $400.00 25KTHRES

LAWMEN SUPPLY CO OF NJ Uniforms P13P0033 $2,469.00 25KTHRES

LINDSAY TRANSPORTATION SOLUTIONS Barrier Machine- Repair & Maint P13E0004 $4,759.66 25KTHRES

LINDSAY TRANSPORTATION SOLUTIONS Stores Inventory Account P13P0039 $255.00 25KTHRES

MULTIFACET, INC. Stores Inventory Account P13P0029 $929.00 25KTHRES

MULTI FACET, INC. Stores Inventory Account P13P0045 $568.70 25KTHRES

MULTI FACET, INC. Stores Inventory Account P13P0047 $1,404.24 25KTHRES

NATIONAL PAVING FABC and Asphalt Patch P13B0039 $5,000.00 25KTHRES

OLD DOMINION BRUSH Stores Inventory Account P13P0038 $1,944.80 25KTHRES

OLD DOMINION BRUSH Stores Inventory Account P13P0051 $1,200.00 25KTHRES

ORPAK USA, INC. Data Processing P13L0009 $19,000.00 25KTHRES

PABCO INDUSTRIES,INC Stores Inventory Account P13P0028 $2,400.00 25KTHRES

PENDERGAST SAFETY EQUIP Stores Inventory Account P13P0036 $2,028.80 25KTHRES

PENDERGAST SAFETY EQUIP Stores Inventory Account P13P0049 $238.44 25KTHRES

POTTY QUEEN Miscellaneous Supplies P13P0025 $2,260.00 25KTHRES

PRESSTEK INC Repairs- Other Equipment P13M0004 $5,760.00 25KTHRES

R.E. LEDDEN SUPPLY Stores Inventory Account P13P0027 $213.29 25KTHRES

RED WING BRANDS OF AMERICA, INC. Uniforms P13E0001 $162.00 25KTHRES

RODGERS GROUP, LLC Training Travel and Subsistence P13L0010 $21,536.00 25KTHRES

RUMSEY ELECTRIC CO Repairs Bridge P13P0043 $9,835.00 25KTHRES

SALERNO TIRE CORPORATION Stores Inventory Account P13P0026 $1,161.20 25KTHRES

SAMZIE'S UNIFORMS Uniforms P12E0037 $1,164.80 25KTHRES

SHERWIN WILLIAMS Stores Inventory Account P13P0037 $420.48 25KTHRES

SHERWIN WILLIAMS Stores Inventory Account P13P0041 $309.24 25KTHRES

SLATE BELT SAFETY Equipment & Tools P13P0053 $7,000.00 25KTHRES

SOFTWARE HOUSE INTERNATIONAL Internal Training Expense P13S0019 $1,828.44 25KTHRES

SOFTWARE HOUSE INTERNATIONAL Licensing Fees- Software P13S0021 $7,769.08 25KTHRES



SOUTH JERSEY WELDING Welding/Gas Cylinders P13B0040 $5,000.00 25KTHRES

W.W. GRAINGER INC. Repairs- Bridges P13P0031 $3,362.40 25KTHRES

W.B. MASON CO. INC. Office Supplies P13A0037 $2,450.00 12-122



WINZINGER, INC. Wood, Concrete & Asphalt Disposals P13B0041 $5,000.00 25KTHRES

Y-PERS Stores Inventory Account P13P0046 $2,265.75 25KTHRES

February 26, 2013 STATUS OF 2012 MANAGEMENT AUDIT RECOMMENDATIONS

1

COMPLETED - 26

GD4 Completed Address Master Plan Deficiencies

Clarify the needs of the audiences for the Master Plan, necessary content, and accountability for the producing and maintaining Master Plans.

LG1 Completed Formalize Project Deliverable Alternatives

Assure that no project is started without a commitment to implement justified recommendations.

LG3 Completed Manage Capacity for Delivering Project Results

Restrict the number of authorized projects to the Authority’s capacity to implement them.

IS1 Completed Increase IS Department’s Role

Assign IS to provide expert counsel and services related to information technology to each department and across all departments.

GR2 Completed Increase Grant Administration Staffing

Restore the appropriate Grant Administration resource level to fully capitalize on grant opportunities.

ENG4 Completed Continue to Recruit Technical Staff

Recruiting, already initiated, to replace retiring staff and fill open positions should be continued without waiting for the Engineering Department Strategic Plan.


2

ENG5 Completed Provide Technical Career Path for Engineers

The organization of the Department should be reviewed with an eye to providing a professional engineering career path to the highest grades, without the necessity for professional engineers to take a management position.

PS15 Completed Retain All of the Special Units

Retain All of the Special Units.

PS16 Completed Continue to loan officers to the two task forces

Loaned officers are assigned to work with the FBI Joint Terrorism Task Force and the High Intensity Drug Trafficking (HIDTA) task force.

PS17 Completed Ensure Loaned Officers Report Regularly

Ensure that the loaned officers report back to the department regularly.

PS18 Completed Retain the court liaison position. Retain the court liaison position.

PS19 Completed Assign Emergency Response to Public Safety

Realign responsibilities to make the Public Safety Department responsible for the development of the Authority’s emergency management plans in the event of a major natural disaster or act of terrorism.

PS20 Completed Assign Public Safety COP Incident Commander Role

Designate the Chief of Police, or his designee, as the “Incident Commander” in the event of a major unusual occurrence, and make Public Safety responsible for developing a comprehensive response plan, interacting with other law enforcement agencies, and directing the unified response of all involved Authority resources.


3

PS21 Completed Assign Homeland Security Department Roles

Assign to the Homeland Security Department the gathering of intelligence information from federal, state and local law enforcement agencies throughout the country, disseminating that information to the appropriate entity(s) within the Authority, pursuing various funding sources and grants to support the Authority’s emergency preparedness efforts.

PS22 Completed Designate Public Safety Homeland Security Coordinator

Designate one of its two administrative Lieutenants as the department’s “Homeland Security” coordinator.

PS23 Completed Establish Interdepartmental Reporting System

Establish a mandatory reporting system wherein the Chief of Police, as well as the Director, Homeland Security be required to interact routinely, either in person or by way of written report, with the Deputy CEO, or his designee. After the draft report was prepared, the Director, Homeland Security retired, resolving the issue.

PS24 Completed Continue Staffing to the Current Deployment Report

The current staffing strategy should be re-assessed to ensure that it incorporates all current information. The Deployment Report should be updated on a regular basis.

IS6 Completed Adopt a Change Control Process

Adopt a formal process for system change control and configuration management.

IS7 Completed Continue Desktop Computer Refresh


4

Proceed with the planned desktop computer refresh on an annual basis to eliminate reported performance issues with older desktop computers.

IS8 Completed Focus on Process Improvement

Place focus on process improvement of current IT processes so that the processes are documented, consistent and repeatable.

IS9 Completed Update IS Procedures

Update the IS Standard Operating Procedures to make them current.

IS13 Completed Permit IS Staff to Travel for Training

Permit IS staff to undertake technical training that requires travel, if the training is necessary to provide adequate internal support for a specific technology.

OIG2 Completed Continue OIG Procedure Documentation

Continue to develop and document Standard Operating Procedures for the Office of the Inspector General, particularly the investigations function. Update Internal Audit Procedures Manual to reflect changes or include Internal Audit procedures in the new OIG SOPs.

GR3 Completed Track Grant Funding

Develop and implement government funding tracking to show the grants applied for, received and expended by project by quarter. Set annual targets for government funding of the DRPA and PATCO projects.

ENG1 Completed Measure Engineering Staff Performance

Immediate attention should be paid to measuring and analyzing staff utilization, productivity, and performance, even though the extent to which


5

this can be done may be limited by the current paper-based processes.

ENG2 Completed Improve Engineering Project Controls

Project scope, cost and schedule control should be initiated for internal Engineering management purposes, in addition to the annual budgeting and monthly reporting used to control project expenditure within annual budgets. Baselines for each project should be established at the conclusion of preliminary engineering and used for control throughout the project.


6

MUST DO – 8

COM2 Must Do Develop Communications Plan

Corporate Communications should develop a communications plan as part of or in concert with the Strategic Plan. The plan should have both internal and external components.

COM3 Must Do Prepare Crisis Communications Plan

Corporate Communications should lead a formal planning process for crisis management communications, develop standard procedures, and conduct drills on the resulting crisis management plan.

IS14 Must Do Implement Document/Record Management System

Implement a Document and Record Management System as a priority. A related recommendation is GC3 which calls for a document management system for the General Counsel.

GC3 Must Do Acquire a Document Management System

Study the feasibility of acquiring and implementing a document management system at least for the General Counsel’s office and possibly all of the Authority.

IS12 Must Do Develop Retention Policy for Electronic Files

Develop a retention policy for electronic files.

SA3 Must Do Utilize Progressive Employee Disciplinary Processes for Safety Violations

Encourage managers and supervisors to follow the established progressive disciplinary process for employees who violate safety rules.


7

HRS3 Must Do Review Pay Differentials

Through Compensation Committee sponsorship, review the pay differential between first line supervisors and represented employees. Consider the findings from the compensation survey reported in this report and other data. Assess risks arising from compensation compression and create or adjust policies accordingly.

CA1 Must Do Track Claims and Payments

Develop summary claim and payment tracking information and report it at least quarterly.


8

IN PROGRESS - 16

GD2 In Progress Adjust Strategic Plan Timetables

Strategic Goals and Objectives need not be updated annually in the Strategic Plan. Strategic Approaches and Initial Tasks should be incorporated into formal project plans that are updated quarterly.

GD3 In Progress Incorporate Customer/User Requirements

Document customer/user requirements as integral to the planning process. Use surveys, Citizens Advisory Committee inputs, complaints/compliments, and public meeting inputs. Set priorities for the requirements.

GD5 In Progress/Budgetary Impact Expand Lean Government Approaches

Define and employ project management approaches when applicable to implement audit recommendations and Strategic Plan approaches.

LG2 In Process Use the Lean Government Process More Broadly

Candidates for further improvement include:

- To support appropriate audit recommendation implementation and strategic projects.

- Processes that are candidates for automation or workflow solutions. Pursuit of new enterprise technologies will force process changes.

- Other parts of DRPA and PATCO should review their operations for candidate projects.

LG4 In Process Provide Board Level Tracking of Projects

Report regularly – at least twice a year – to the Board on the progress and successes and challenges in implementing Lean Government projects.


9

GR1 In Progress Tie Government Relations Plan to Strategic Plan

Develop a government relations plan that is a component of or is consistent with the strategic plan.

FIN1 In Progress Continue Lean Government Initiatives

Continue to implement Lean Government process improvement recommendations.

PS8 In Progress Generate Project Plans for Public Safety Technologies

Use a proactive approach to the development of automated systems and participate in the recommended DRPA-wide Information Services Strategic Planning project and the recommended electronic document and records management system project. Written project plans should also be developed for each technology project undertaken by the Public Safety Department.

IS4 In Progress Develop IT Strategic Plan

Develop an IT Strategic Plan to proactively identify projects required over the next 3 to 5 years.

IS10 In Progress Fill Needed Business Analyst Positions

Fill the planned Business Analyst position as soon as possible, and recruit additional Business Analysts if Information Services adopts the necessary role of assisting all departments and the enterprise to improve business processes.

OIG1 In Progress Increase OIG staff

The OIG has many current responsibilities that will expand if the recommendations in this and other audits are implemented. The skills and


10

numbers added should be coordinated with the development of priorities and plans to address those priorities.

ENG7 In Progress Continue Use of Construction Project Contractors

Balanced with an appropriate increase in staff for essential staff roles, the increased use of outside GEC’s and PMA’s should be continued to deliver the projects planned for the next five years.

HRS8 In Progress Increase Awareness of Training Programs

Consider taking steps to increase employee awareness of Authority-sponsored education and training opportunities.

HRS7 In Progress Approve Software Applications

Pursue software applications for automating hiring processes.

FIN4 In Progress Pursue Process Automation

Pursue purchase-to-pay, inventory management, time recording, and accounting software and take any interim, cost-effective steps to improve access to information and eliminate duplicate data entry.

PS9 In Progress Complete the Planned Radio System Upgrade

Complete the planned improvements to standardize on 800 MHz radios.

IG3 In Progress Start & Maintain an Annual Audit Program

Develop and document a comprehensive annual Audit Program including a Risk Assessment. Implement the Audit Program once approved by the Audit Committee/ Board. The review of the v.0.1 draft indicates a plan has been developed. (Doc 508)


11

HRS2 In Progress Continue to Implement Performance Metrics System

Continue implementing the Workstream Performance System. Use metrics instead of DPRA’s corporate values as measurements. Change the performance measurements to individual job specifications and duties instead of corporate values. Provide managers, supervisors and chiefs with a unified view of all their talent management information.


12

BUDGETARY IMPACT - 16

GD1 Budgetary Impact Use Project Management Practices

Use project management standard processes to execute audit Recommendations and strategic approaches in Strategic Plans.

IS5 Budgetary Impact Develop IT Project Management Structure

Develop a formal structure for project management.

LCC1 Budgetary Impact Establish Labor Relations Function

Consider designating a DRPA Labor Relations function with broad responsibility, authority and Accountability for labor relations. Development of the function should address the role of the Labor Contract Compliance department.

ENG6 Budgetary Impact Maintain Engineering Project Dashboard Internally

The processing of the monthly dashboard, currently done by an outside contractor, should be brought in-house.

RM1 Budgetary Impact Implement an ERM Function

Design and implement an Enterprise Risk Management (ERM) function. This would be an executive management level function with a Commission subcommittee counterpart that would extend beyond traditional insurance to the consideration of the risk of major issues and initiatives.

PS6 Budgetary Impact If Accreditation is Pursued, Acquire Outside Resource


13

Appoint a full time civilian employee or outside contractor with a background in the CALEA accreditation process to assist with CALEA accreditation.

GC2 Budgetary Impact Establish a Labor Relations Function

Establish a DRPA labor relations function.

IS11 Budgetary Impact Implement Drawing Management System

Implement a Drawing Management System as a priority.

OIG4 Budgetary Impact Track Audit Recommendation Status

Develop and implement formal tracking procedures for the implementation of audit recommendations.

RM2 Budgetary Impact Track Risk Management Total Cost

Consolidate risk management related costs into a “total cost” report at least quarterly. This report should guide the DRPA in making adjustments over time to minimize the total cost of risk related costs.

EEO1 Budgetary Impact Shorten EEO Training Intervals

Reduce the two year gap that exists for Equal Employment Opportunity training when someone is hired and after the training cycle is complete. This would require more frequent training sessions.

BA1 Budgetary Impact Focus on Key Position Turnover

With HRS, formally assess the risk in turnover in key positions. Use a range of assumptions to better quantify the Authority’s exposure. Prepare


14

appropriate prevention and mitigation plans and include them in an overall succession plan.

HRS1 Budgetary Impact Flowchart HRS Processes

Develop a clear and comprehensive set of flowcharts for key personnel processes. This is a first step to assuring that these critical processes are well designed and have performance parameters that can be used for monitoring and controlling the process.

FIN2 Budgetary Impact Address Finance Policies

Clarify, revise, and document policies for DRPA and PATCO cost sharing, payroll policies regarding time entry, use of project codes, and employee benefits, as well as policies for Revenue Audit E-Z Pass and special request processing.

FIN3 Budgetary Impact Update Standard Operating Procedures

Update SOPs for General Ledger, Fixed Assets, Payroll, Revenue Audit, E-Z Pass, A/P, A/R, Bid Security, and the new Budgeting Process using a standard format.

PS10 Budgetary Impact Minimize Fare Violators Escort Activity

Investigate alternatives, such as making cash available through ATM machines, to the practice of escorting fare violators back to New Jersey.


15

FURTHER ANALYSIS NEEDED – 29

IS2 Further Analysis Needed Establish a Formal IT Governance Structure

Put in place a formal IT Governance structure in order to direct priorities across the organization for investments in Information Technology.

COM1 Further Analysis Needed Assign Communications Responsibility

The Corporate Communications Department should be given clear responsibility and authority for developing and defending the DRPA’s brands and image. This should include brand management and the oversight of all external and internal communications.

ENG3 Further Analysis Needed Establish Engineering Program Office

A central function or Program Office should be set up under the auspices of the Office of the Chief Engineer within the Engineering Department to attend to common issues across all projects. As this is an essential prerequisite for significant improvements in the Department, outside consultants should be employed until suitable replacement employees are recruited or assigned. At least three suitable staff will be required in the Engineering Program Office.

SA5 Further Analysis Needed Include Safety in Risk Management Function

Consider DRPA Safety organizational reporting in the event an Enterprise Risk Management (ERM) function is established.

CSCR1 Further Analysis Needed Realign Customer Service/Community Relations

Realign Customer Service and Community Relations as part of the Corporate Communications function to enhance the Authority’s ability to


16

communicate effectively with its publics, to build its brands, and to manage its image.

FIN7 Further Analysis Needed Reduce the Cost of Producing Purchase Orders

The cost of producing purchase orders appears to be higher than at comparable organizations. This finding needs to be confirmed by analysis of cost data on all the functions of the purchasing section and, if confirmed, staffing levels need to be adjusted.

PS1 Further Analysis Needed Retain Current Public Safety Functions

The DRPA should retain a police department and should not consider outsourcing the functions currently carried out by the Department of Public Safety to the New Jersey and Pennsylvania State police departments.

PS2 Further Analysis Needed Retain Transit Patrol

The Authority should retain the Transit Unit to patrol the PATCO High Speed line.

PS3 Further Analysis Needed Undertake a Pilot Program for Non-Sworn Officers

The Public Safety Department should undertake a pilot program to evaluate the feasibility of incorporating non-sworn officers into their transit unit policing strategy. If successful, the current number of Public Safety sworn officers impacted by civilianization should be either reassigned or reduced through attrition.


17

PS4 Further Analysis Needed Establish a Single Field Personnel Reporting Relationship

The current organization and reporting structure is not fully effective. The Public Safety Department should change its structure and assign all field personnel under the line supervision of a single commanding officer.

PS5 Further Analysis Needed Provide Additional IS Department Support

Use the DRPA Information Services Department to do the process analysis and technical development work needed to maintain current systems and provide new systems. Appoint a full time civilian employee with a background in computer technology to liaise with the DRPA Information Services group, manage the introduction of new technology within the Public Safety Department and act as front line support for the department’s technology-based systems.

PS7 Further Analysis Needed Create a Senior Dispatcher Supervisory Role

Designate the senior dispatcher as the shift supervisor with responsibility for the dispatch center in the event of a major public safety incident.

FIN5 Further Analysis Needed Raise Approval Levels

Approval levels should be raised, in multiple steps if necessary, as the Board feels the Authority is becoming more transparent, efficient, and accountable.

FIN6 Further Analysis Needed Eliminate the Necessity to Bid All Contracts

Low value contracts should not always require a bid.

FIN8 Further Analysis Needed Reduce Unnecessary Requirements


18

Eliminate contracting requirements for low value, high cost demands on contractors that are currently built into the Authority’s requirements, for example, insurance requirements.

IS3 Further Analysis Needed Review ITIL Practices

Review the Information Technology Infrastructure Library as a blueprint for generally accepted good practices and plan to obtain training in the framework for IT staff.

SA1 Further Analysis Needed Establish Annual Cascading Safety Targets

Set annual DRPA-wide goal for safety performance with complementary appropriate cascading goals to individual divisions and work units. Work units with greater risk exposure would have higher targets than less dangerous work units.

SA2 Further Analysis Needed Integrate Cascading Safety Targets into Employee Performance Plans

Integrate the achievement of the relevant targeted safety improvement into employee performance plans for each executive, manager and supervisor. Base a significant portion of the employee’s evaluation on whether or not targeted safety performance is achieved.

EEO2 Further Analysis needed Test Employee Satisfaction Levels

Include in the employee satisfaction survey, a question to female employees to gauge their satisfaction levels.

BA2 Further Analysis Needed Selectively Restore Benefits


19

Use cost benefit analysis to decide which benefits to reinstate and new ones that are required. Provide analysis to the Board for consideration.

BA3 Further Analysis Needed Track Employee Inquiry Handling Service

Establish quantitative goals for a response time level of service for e-mail responses to be provided to fellow employees. Measure and track actual response time and compare against what employees require the objective.

HRS5 Further Analysis Needed Implement Employee Quantitative Survey

Implement an internal HRS quantitative satisfaction survey.

GC1 Further Analysis Needed Implement Department Chargebacks

Implement (division or work center level) charge backs from the shared and support services including outside counsel fees and claims and Settlements paid.

GC4 Further Analysis Needed Purge Unnecessary Contract Requirements

Support Lean Government projects to remove overly complex and restrictive requirements from contracts and related documents. For Reform Resolutions consider assigning responsibility to designated senior managers who are overseeing the implementation of the resolutions.

CA2 Further Analysis Needed Assign Costs to Departments

Charge claim payments back to the unit that caused the cost.

PS11 Further Analysis Needed Develop an Alternative for Daily Delivery of Logs


20

Investigate alternatives, such as electronic transmission or sealed pouches, to the practice of transporting and hand delivering daily logs.

PS12 Further Analysis Needed Develop Alternatives for Construction-Related Traffic Control

The Public Safety Department should work with the Engineering Department to identify alternatives for the policing of construction projects on the four bridges. One alternative which is used successfully in other municipalities is to make the contractor responsible for construction related traffic duties.

PS13 Further Analysis Needed Abandon Current Accreditation Effort

Abandon the current effort at accreditation and allow the three year period to lapse.

PS14 Further Analysis Needed Reapply for Certification after New Commitment

Reapply for CALEA certification when substantial progress is being made against the plan for CALEA accreditation and the progress against the plan indicates an estimate to complete that is substantially within the accreditation window.


21

DISAGREE - 7

PM1 Disagree Implement the Dual Operating System Approach

Use the Dual Operating System described along with project management standards to implement audit recommendations and other improvement projects.

OIG5 Disagree Provide OIG Support for Other Initiatives

Include the OIG staff in the planning and, as warranted, the execution of Strategic Plan and Lean Government projects. OIG contributions will also be necessary to support major systems efforts like ERP.

CA3 Disagree Change Claims Administration Reporting

Consider transferring Claims Administration to the Risk Management function, particularly if an Enterprise Risk Management unit is formed.

SA4 Disagree Charge Safety Related Cost to Departments

Charge the costs of employee injuries back to the work unit responsible for the employee injured.

CSCR2 Disagree Coordinate Master Plan Reporting

Consider the needs of the Customer Service/Community Relations department in addressing upgrades of Master Plan reporting.

HRS4 Disagree Document Salary Freeze Policies

Document policies regarding the salary freeze. CGR has not received a document that established the policy. Conditions for exceptions and ending the freeze should be established.


22

HRS6 Disagree Charge Out Employee Service Expenses (ESE)

Charge out Employee Service Expenses assigned to HRS to the user cost centers.

YELLOWBOOK MANAGEMENT AUDIT RECOMMENDATIONSSTRATEGICPLANNINGCOMMITTEE - FEBRUARY2013

1

SUMMARY OF RECOMMENDATIONS (104 TOTAL)

Rec # Recommendation Brief Explanation Completed In Progress BudgetaryImpact

FurtherAnalysisNeeded

Disagree Must Do

GOVERNING DOCUMENTS (See page 21 of Audit Report)

GD1Use Project ManagementPractices

Use project management standard processes to execute audit Recommendations and strategic approaches in Strategic Plans.

X

GD2 Adjust Strategic Plan Timetables

Strategic Goals and Objectives need not be updated annually in the Strategic Plan. Strategic Approaches and Initial Tasks should be incorporated into formal project plans that are updated quarterly.

X

GD3IncorporateCustomer/UserRequirements

Document customer/user requirements as integral to the planning process. Use surveys, Citizens Advisory Committeeinputs, complaints/compliments, and public meeting inputs. Set priorities for the requirements.

X X

GD4 Address Master Plan Deficiencies

Clarify the needs of the audiences for the Master Plan, necessary content, and accountability for the producing and maintaining Master Plans.

X

GD5Expand Lean GovernmentApproaches

Define and employ project management approaches when applicable to implement audit recommendations and Strategic Plan approaches.

X X


2



Disagree Must Do

LEAN GOVERNMENT (See page 31 of Audit Report)

LG1Formalize Project DeliverableAlternatives

Assure that no project is started without a commitment to implement justified recommendations.

X

LG2

Use the Lean GovernmentProcess More Broadly

Candidates for further improvement include: - To support appropriate audit recommendation implementation and strategic projects. - Processes that are candidates for automation or workflow solutions. Pursuit of new enterprise technologies will force process changes. -Other parts of DRPA and PATCO should review their operations for candidate projects.

X

LG3Manage Capacity for Delivering Project Results

Restrict the number of authorized projects to the Authority s capacity to implementthem.

X

LG4Provide Board Level Tracking of Projects

Report regularly at least twice a year to the Board on the progress and successes and challenges in implementing Lean Government projects.

X X

INFORMATION SYSTEMS (See page 36 of Audit Report)

IS1 Increase IS Department s Role

Assign IS to provide expert counsel and services related to information technology to each department and across all departments.

X


3



Disagree Must Do

IS2Establish a Formal IT Governance Structure

Put in place a formal IT Governance structure in order to direct priorities acrossthe organization for investments in Information Technology.

X

IS3 Review ITIL Practices

Review the Information Technology Infrastructure Library as a blueprint for generally accepted good practices and plan to obtain training in the framework for IT staff.

X

IS4 Develop IT Strategic Plan

Develop an IT Strategic Plan to proactively identify projects required over the next 3 to 5 years.

X X

IS5Develop IT Project ManagementStructure

Develop a formal structure for project management. X

IS6 Adopt a Change Control Process

Adopt a formal process for system change control and configuration management. X

IS7 Continue Desktop Computer Refresh

Proceed with the planned desktop computer refresh on an annual basis to eliminate reported performance issues with older desktop computers.

X

IS8 Focus on Process Improvement

Place focus on process improvement of current IT processes so that the processes are documented, consistent and repeatable.

X

IS9 Update IS Procedures

Update the IS Standard Operating Procedures to make them current. X


4



Disagree Must Do

IS10Fill Needed Business Analyst Positions

Fill the planned Business Analyst position as soon as possible, and recruit additional Business Analysts if Information Services adopts the necessary role of assisting all departments and the enterprise to improve business processes.

X X

IS11

ImplementDrawingManagementSystem

Implement a Drawing Management System as a priority. X

IS12Develop Retention Policy for Electronic Files

Develop a retention policy for electronic files. X

IS13 Permit IS Staff to Travel for Training

Permit IS staff to undertake technical training that requires travel, if the training is necessary to provide adequate internal support for a specific technology.

X

IS14

ImplementDocument/RecordManagementSystem

Implement a Document and Record Management System as a priority. A related recommendation is GC3 which calls for a document management system for the General Counsel.

X


5



Disagree Must Do

INSPECTOR GENERAL / INTERNAL AUDIT (See page 52 of Audit Report)

OIG1 Increase OIG staff

The OIG has many current responsibilities that will expand if the recommendations in this and other audits are implemented. The skills and numbers added should be coordinated with the development of priorities and plans to address those priorities.

X

OIG2Continue OIG ProcedureDocumentation

Continue to develop and document Standard Operating Procedures for the Office of the Inspector General, particularly the investigations function.Update Internal Audit Procedures Manual to reflect changes or include Internal Audit procedures in the new OIG SOPs.

X

OIG3Start & Maintain an Annual Audit Program

Develop and document a comprehensive annual Audit Program including a Risk Assessment. Implement the Audit Program once approved by the Audit Committee/ Board. The review of the v.0.1 draft indicates a plan has been developed. (Doc 508)

X

OIG4Track Audit RecommendationStatus

Develop and implement formal tracking procedures for the implementation of audit recommendations.

X


6



Disagree Must Do

OIG5Provide OIG Support for Other Initiatives

Include the OIG staff in the planning and, as warranted, the execution of Strategic Plan and Lean Government projects. OIG contributions will also be necessary to support major systems efforts like ERP.

X

GOVERNMENT RELATIONS (See page 58 of Audit Report)

GR1Tie Government Relations Plan to Strategic Plan

Develop a government relations plan that is a component of or is consistent with the strategic plan.

X

GR2Increase Grant AdministrationStaffing

Restore the appropriate Grant Administration resource level to fully capitalize on grant opportunities.

X

GR3 Track Grant Funding

Develop and implement government funding tracking to show the grantsapplied for, received and expended by project by quarter. Set annual targets for government funding of the DRPA and PATCO projects.

X

LABOR CONTRACT COMPLIANCE (See page 62 of Audit Report)

LCC1 Establish Labor Relations Function

Consider designating a DRPA Labor Relations function with broad responsibility, authority and Accountability for labor relations. Development of the function should address the role of the Labor Contract Compliance department.

X


7



Disagree Must Do

CORPORATE COMMUNICATIONS (See page 65 of Audit Report)

COM1AssignCommunicationsResponsibility

The Corporate Communications Department should be given clear responsibility and authority for developing and defending the DRPA s brands andimage. This should include brand management and the oversight of all external and internal communications

X X

COM2DevelopCommunicationsPlan

Corporate Communications should develop a communications plan as part of or in concert with the Strategic Plan. The plan should have both internal and external components.

X

COM3Prepare Crisis CommunicationsPlan

Corporate Communications should lead a formal planning process for crisis management communications, develop standard procedures, and conduct drills on the resulting crisis management plan.

X

ENGINEERING (See page 69 of Audit Report)

ENG1MeasureEngineering Staff Performance

Immediate attention should be paid to measuring and analyzing staff utilization, productivity, and Performance, even though the extent to which this can be done may be limited by the current paper-based processes.

X X


8



Disagree Must Do

ENG2ImproveEngineeringProject Controls

Project scope, cost and schedule control should be initiated for internal Engineering management purposes, in addition to the annual budgeting and monthly reporting used to control project expenditure within annual budgets. Baselines for each projectshould be established at the conclusion of preliminary engineering and used for control throughout the project.

X

ENG3EstablishEngineeringProgram Office

A central function or Program Office should be set up under the auspices of the Office of the Chief Engineer within the Engineering Department to attend to common issues across all projects. As this is an essential prerequisite for significant improvements in the Department, outside consultants should be employed until suitable replacement employees are recruited or assigned.At least three suitable staff will be required in the Engineering Program Office.

X

ENG4Continue to Recruit TechnicalStaff

Recruiting, already initiated, to replace retiring staff and fill open positions should be continued without waiting for the Engineering Department Strategic Plan. X


9



Disagree Must Do

ENG5Provide Technical Career Path for Engineers

The organization of the Departmentshould be reviewed with an eye to providing a professional engineering career path to the highest grades, without the necessity for professional engineers to take a management position

X

ENG6

MaintainEngineeringProject Dashboard Internally

The processing of the monthly dashboard, currently done by an outside contractor, should be brought in-house.

X

ENG7

Continue Use of ConstructionProjectContractors

Balanced with an appropriate increase in staff for essential staff roles, the increaseduse of outside GEC s and PMA s shouldbe continued to deliver the projects planned for the next five years.

X

SAFETY (See Page 94 of Audit Report)

SA1Establish Annual Cascading Safety Targets

Set annual DRPA-wide goal for safety performance with complementary appropriate cascading goals to individual divisions and work units. Work units with greater risk exposure would have higher targets than less dangerous work units.

X


10



Disagree Must Do

SA2

IntegrateCascading Safety Targets intoEmployeePerformancePlans

Integrate the achievement of the relevant targeted safety improvement into employee performance plans for each executive, manager and supervisor. Base a significant portion of the employee sevaluation on whether or not targeted safety performance is achieved.

X

SA3

Utilize Progressive EmployeeDisciplinaryProcesses for Safety Violations

Encourage managers and supervisors to follow the established progressive disciplinary process for employees who violate safety rules.

X

SA4Charge SafetyRelated Cost to Departments

Charge the costs of employee injuries back to the work unit responsible for the employee injured.

X

SA5Include Safety in Risk Management Function

Consider DRPA Safety organizational reporting in the event an Enterprise RiskManagement (ERM) function isestablished.

X

RISK MANAGEMENT (See page 101 of Audit Report)

RM1 Implement an ERM Function

Design and implement an Enterprise Risk Management (ERM) function. This would be an executive management level function with a Commission subcommittee counterpart that would extend beyond traditional insurance to the consideration of the risk of major issues and initiatives.

X


11



Disagree Must Do

RM2Track Risk Management Total Cost

Consolidate risk management related costs into a total cost report at leastquarterly. This report should guide the DRPA in making adjustments over time to minimize the total cost of risk related costs.

X

OFFICE OF BUSINESS DEVELOPMENT AND EQUAL OPPORTUNITY (See page 107 of Audit Report)

EEO1 Shorten EEO Training Intervals

Reduce the two year gap that exists for Equal Employment Opportunity training when someone is hired and after the training cycle is complete. This would require more frequent training sessions.

X

EEO2 Test Employee Satisfaction Levels

Include in the employee satisfaction survey, a question to female employees to gauge their satisfaction levels.

X

BENEFITS ADMINISTRATION (See page 111 of Audit Report)

BA1 Focus on Key Position Turnover

With HRS, formally assess the risk in turnover in key positions. Use a range of assumptions to better quantify the Authority s exposure. Prepare appropriateprevention and mitigation plans and include them in an overall succession plan.

X

BA2 SelectivelyRestore Benefits

Use cost benefit analysis to decide which benefits to reinstate and new ones that are required. Provide analysis to the Board for consideration.

X


12



Disagree Must Do

BA3Track Employee Inquiry Handling Service

Establish quantitative goals for a response time level of service for e-mail responses to be provided to fellow employees. Measure and track actual response time and compare against what employees require the objective.

X

CUSTOMER SERVICE / COMMUNITY RELATIONS (See page 118 of Audit Report)

CSCR1

Realign Customer Service/Community Relations

Realign Customer Service and Community Relations as part of the Corporate Communications function to enhance the Authority s ability tocommunicate effectively with its publics, to build its brands, and to manage its image.

X

CSCR2

Coordinate Master Plan Reporting

Consider the needs of the Customer Service/Community Relations department in addressing upgrades of Master Plan reporting.

X

HUMAN RESOURCE SERVICES (See page 123 of Audit Report)

HRS1 Flowchart HRS Processes

Develop a clear and comprehensive set of flowcharts for key personnel processes. This is a first step to assuring that these critical processes are well designed and have performance parameters that can be used for monitoring and controlling the process.

X


13



Disagree Must Do

HRS2

Continue to ImplementPerformanceMetricsSystem

Continue implementing the Workstream Performance System. Use metrics instead of DPRA s corporate values asmeasurements. Change the performance measurements to individual job specifications and duties instead of corporate values. Provide managers, supervisors and chiefs with a unified view of all their talent management information

X

HRS3 Review Pay Differentials

Through Compensation Committee sponsorship, review the pay differential between first line supervisors andrepresented employees. Consider the findings from the compensation survey reported in this report and other data. Assess risks arising from compensation compression and create or adjust policies accordingly.

X

HRS4 Document Salary Freeze Policies

Document policies regarding the salary freeze. CGR has not received a document that established the policy. Conditions for exceptions and ending the freeze should be established.

X

HRS5

ImplementEmployeeQuantitativeSurvey

Implement an internal HRS quantitative satisfaction survey. X


14



Disagree Must Do

HRS6Charge Out Employee Service Expenses (ESE)

Charge out Employee Service Expenses assigned to HRS to the user cost centers. X

HRS7 Approve Software Applications

Pursue software applications for automating hiring processes. X

HRS8IncreaseAwareness of Training Programs

Consider taking steps to increase employee awareness of Authority-sponsored education and training opportunities.

X

Office of General Counsel/Corporate Secretary (See page 131 of Audit Report)

GC1ImplementDepartmentChargebacks

Implement (division or work center level) charge backs from the shared and support services including outside counsel fees and claims and Settlements paid.

X

GC2 Establish a Labor Relations Function Establish a DRPA labor relations function. X

GC3

Acquire a DocumentManagementSystem

Study the feasibility of acquiring and implementing a document management system at least for the General Counsel soffice and possibly all of the Authority.

X


15



Disagree Must Do

GC4

PurgeUnnecessaryContractRequirements

Support Lean Government projects to remove overly complex and restrictive requirements from contracts and related documents. For Reform Resolutions consider assigning responsibility to designated senior managers who are overseeing the implementation of theresolutions.

X

CLAIMS ADMINISTRATION (See page 134 of Audit Report)

CA1 Track Claims and Payments

Develop summary claim and payment tracking information and report it at least quarterly.

X

CA2 Assign Costs to Departments

Charge claim payments back to the unit that caused the cost. X

CA3Change Claims AdministrationReporting

Consider transferring Claims Administration to the Risk Management function, particularly if an Enterprise Risk Management unit is formed.

X

FINANCE DIVISION (See page 138 of Audit Report)

FIN1Continue Lean GovernmentInitiatives

Continue to implement Lean Government process improvement recommendations X


16



Disagree Must Do

FIN2 Address FinancePolicies

Clarify, revise, and document policies for DRPA and PATCO cost sharing, payroll policies regarding time entry, use of project codes, and employee benefits, as well as policies for Revenue Audit E-ZPass and special request processing.

X X X

FIN3Update Standard OperatingProcedures

Update SOPs for General Ledger, Fixed Assets, Payroll, Revenue Audit, E-Z Pass, A/P, A/R, Bid Security, and the new Budgeting Process using a standard format.

X X X

FIN4 Pursue Process Automation

Pursue purchase-to-pay, inventory management, time recording, and accounting software and take any interim, cost-effective steps to improve access to information and eliminate duplicate data entry.

X

FIN5 Raise Approval Levels

Approval levels should be raised, inmultiple steps if necessary, as the Board feels the Authority is becoming more transparent, efficient, and accountable.

X

FIN6Eliminate the Necessity to Bid All Contracts

Low value contracts should not always require a bid. X


17



Disagree Must Do

FIN7Reduce the Cost of Producing Purchase Orders

The cost of producing purchase orders appears to be higher than at comparable organizations. This finding needs to be confirmed by analysis of cost data on all the functions of the purchasing section and, if confirmed, staffing levels need to be adjusted.

X

FIN8ReduceUnnecessaryRequirements

Eliminate contracting requirements for low value, high cost demands on contractors that are currently built into the Authority srequirements, for example, insurance requirements.

X

PUBLIC SAFETY (See page 163 of Audit Report)

PS1Retain Current Public Safety Functions

The DRPA should retain a police department and should not consider outsourcing the functions currently carried out by the Department of Public Safety tothe New Jersey and Pennsylvania State police departments.

X

PS2 Retain Transit Patrol

The Authority should retain the Transit Unit to patrol the PATCO High Speed line. X


18



Disagree Must Do

PS3

Undertake a Pilot Program for Non-SwornOfficers

The Public Safety Department should undertake a pilot program to evaluate the feasibility of incorporating non-swornofficers into their transit unit policing strategy. If successful, the current number of Public Safety sworn officers impacted by civilianization should be eitherreassigned or reduced through attrition.

X

PS4

Establish a Single Field Personnel ReportingRelationship

The current organization and reporting structure is not fully effective. The Public Safety Department should change its structure and assign all field personnel under the line supervision of a single commanding officer.

X

PS5Provide Additional IS Department Support

Use the DRPA Information Services Department to do the process analysis and technical development work needed to maintain current systems and provide new systems. Appoint a full time civilian employee with a background in computer technology to liaise with the DRPA Information Services group, manage the introduction of new technology within the Public Safety Department and act as front line support for the department stechnology-based systems.

X X


19



Disagree Must Do

PS6

If Accreditation is Pursued, Acquire OutsideResource

Appoint a full time civilian employee or outside contractor with a background in the CALEA accreditation process to assistwith CALEA accreditation.

X

PS7Create a Senior DispatcherSupervisory Role

Designate the senior dispatcher as the shift supervisor with responsibility for the dispatch center in the event of a major public safety incident.

X

PS8

Generate ProjectPlans for Public SafetyTechnologies

Use a proactive approach to the development of automated systems and participate in the recommended DRPA-wide Information Services Strategic Planning project and the recommended electronic document and records management system project. Written project plans should also be developed for each technology project undertaken by the Public Safety Department.

X

PS9Complete the Planned Radio System Upgrade

Complete the planned improvements to standardize on 800 MHz radios. X

PS10Minimize Fare Violators Escort Activity

Investigate alternatives, such as making cash available through ATM machines, to the practice of escorting fare violators back to New Jersey. X


20



Disagree Must Do

PS11

Develop an Alternative for Daily Delivery ofLogs

Investigate alternatives, such as electronic transmission or sealed pouches, to the practice of transporting and hand delivering daily logs.

X

PS12

DevelopAlternatives for Construction-RelatedTraffic Control

The Public Safety Department should work with the Engineering Department to identify alternatives for the policing of construction projects on the four bridges. One alternative which is used successfully in other municipalities is to make the contractor responsible for constructionrelated traffic duties.

X

PS13 Abandon Current Accreditation Effort

Abandon the current effort at accreditation and allow the three year period to lapse. X

PS14

Reapply for Certification after NewCommitment

Reapply for CALEA certification whensubstantial progress is being made against the plan for CALEA accreditation and the progress against the plan indicates an estimate to complete that is substantially within the accreditation window.

X

PS15 Retain All of the Special Units Retain All of the Special Units. X

PS16Continue to loan officers to the two task forces

Loaned officer are assigned to work with the FBI Joint Terrorism Task Force and the High Intensity Drug Trafficking (HIDTA) task force.

X


21



Disagree Must Do

PS17Ensure Loaned Officers Report Regularly

Ensure that the loaned officers report back to the department regularly. X

PS18 Retain the court liaison position. Retain the court liaison position. X

PS19Assign Emergency Response to Public Safety

Realign responsibilities to make the Public Safety Department responsible for the development of the Authority s emergencymanagement plans in the event of a major natural disaster or act of terrorism.

X

PS20

Assign Public Safety COP IncidentCommanderRole

Designate the Chief of Police, or his designee, as the Incident Commander inthe event of a major unusual occurrence, and make Public Safety responsible for developing a comprehensive response plan, interacting with other law enforcement agencies, and directing the unified response of all involved Authority resources.

X


22



Disagree Must Do

PS21Assign Homeland SecurityDepartment Roles

Assign to the Homeland Security Department the gathering of intelligence information from federal, state and local law enforcement agencies throughout thecountry, disseminating that information to the appropriate entity(s) within the Authority, pursuing various funding sources and grants to support the Authority s emergency preparednessefforts.

X

PS22

Designate Public Safety Homeland SecurityCoordinator

Designate one of its two administrative Lieutenants as the department sHomeland Security coordinator.

X

PS23EstablishInterdepartmentalReporting System

Establish a mandatory reporting system wherein the Chief of Police, as well as the Director, Homeland Security be required to interact routinely, either in person or by way of written report, with the Deputy CEO, or his designee. After the draft report was prepared, the Director, Homeland Security retired, resolving the issue.

X

PS24

Continue Staffing to the Current DeploymentReport

The current staffing strategy should be re-assessed to ensure that it incorporates all current information. The Deployment Report should be updated on a regular basis.

X


23



Disagree Must Do

IMPLEMENTATION OF AUDIT RECOMMENDATIONS PROJECT MANAGEMENT STANDARDS (See page 209 of Audit Report)

PM1Implement the Dual Operating System Approach

Use the Dual Operating System described along with project management standards to implement audit recommendations and other improvement projects.

X

Delaware River Port Authority Operations & Maintenance Committee Meeting Minutes

March 6, 2013-8:00 a.m.

Attendance:

Committee Members: William Sasso, Chairman Andrew Reilly (via telephone) Joanna Cruz (via telephone) Joann Bell (via telephone) Richard Sweeney Charles Fentress E. Frank DiAntonio

Others Present: Kerstin Sundstrom (designee), NJ Governor's Authority Unit (via telephone) John Matheussen, Chief Executive Officer Michael Conallen, Deputy Chief Executive Officer Danielle McNichol, General Counsel and Corporate Secretary Michael Venuto, Chief Engineer John Rink, PATCO, General Manager Elizabeth McGee, Administrative Secretary Tom Raftery, Inspector General Tim Ireland, Director, Corporate Communications Kevin Schmidt, Deputy General Counsel, Pennsylvania

Chairman Sasso called the meeting to order and asked for the roll to be called. The Corporate Secretary called the roll and stated that there was a quorum. Chairman Sasso presided and stated that there were five items relating to the March 6, 2013 meeting.

Contract No. CB-24-2012, Commodore Barry Bridge, Roof Replacements

Mr. Venuto stated the project was publically advertised and bid documents were offered to the public beginning on December 8, 2012 with a bid opening date of January 23, 2013. Eight (8) sets of documents were sold. A total of one (1) bid was received.

Mr. Venuto stated the Authority received only one bid. Other roofing companies said they could not make the bid requirements with the bond requirement.

Chairman Sasso inquired if the Authority is in a position to change the requirements for bids?

Mrs. McNichol stated affirmative. The Authority could change the requirements and then rebid the project.

Page 1 of4

Chairman Sasso inquired if the issues with the roof were serious that the repairs could not wait to rebid.

Mr. Venuto stated negative. Maintenance has been repairing the roof as needed.

Chairman Sasso stated if there are no objections we will move forward with rebidding the project. No vote was taken and item referred for rebid to have competition.

Contract No. PATC0-50-2012, Construction Monitoring Services, Phase I Repairs of PATCO Ventilation Vaults

On motion duly made and seconded, the following Resolution was approved and IS

recommended to the Board for adoption:

Contract No. PATC0-50-2012, Construction Monitoring Services, Phase I of PATCO Ventilation Vaults

Contract No. G-26-2013, Pavement Markings Replacement at the Betsy Ross, Benjamin Franklin and Walt Whitman Bridges




PATCO Automated Fare Collection System-EV1 Upgrade

Chairman Sasso inquired is this the type of card SEPTA uses?

Mr. Rink replied he wasn't sure what SEPTA uses. This is an update to the P ATCO Freedom Card to have industry standard protection for card protection.

Chairman Sasso indicated that SEPTA has been negotiating with Xerox and it could be a positive initiative to integrate with them.




Page 2 of4

Capital Project Contract Modifications

The Authority is presently undertaking several capital projects previously approved by the Board. During the course of the project(s) Engineering has determined that conditions affecting each project require contract modification adjusting the scope of work/contract items, compensation, and/or the time to perform the contract work as set forth in the attachment.

This is to be discussed further in Executive Session.

Chairman Sasso called for a motion to go into Executive Session. He said that the decisions made in Executive Session will be made public when the issues are resolved. Upon motion duly made and seconded, the Committee moved into Executive Session.

After discussions in Executive Session, on motion duly made and seconded, the following Resolution was approved and is recommended to the Board for adoption:


General Discussion- Non-Voting Items Change Order/Supplement Update

Contract No. PPC-22-2012 Camden Ferry Terminal Pile Cluster Repair

Mr. Venuto stated Camden Ferry Terminal Piles replaced six (6) piles and could reuse three (3). The other three (3) piles had extensive damage and could not be reused. Mr. Venuto continued that the project is finished. The project finished in the negative ($13K).

Spending Tracking

Mr. Venuto stated at this time they do not have the figures in for the current spending and will have finished projections for the April meeting.

Quarterly Board Update -Benjamin Franklin Bridge Bike Ramp Concepts

Mr. Venuto stated that there are three different types of ramps. Charts displaying the different types were presented. A meeting with stake holders and then a public hearing to weigh in on different alternatives will be held at a later date. Mr. Venuto continued by introducing Senior Engineer, Dan Cosgrove who will give an update on the progress of the Ben Franklin Bridge South Causeway.

Mr. Cosgrove stated Engineering has been moving forward with the design consultant and seven sub-consultants. We have completed the survey and concept plans. Mr. Cosgrove continued that all the structures are independent of the bridge. Design 1 and 2 are switch back ramps and design 3 is an extension of the existing walkway. Mr. Cosgrove continued that design 1 is the longest structure but has the least substructure elements. Design 2 is the lowest cost. Design 3 is a lesser grade and ends at the 5th street area. Mr. Cosgrove continued that all ramps are about 500 to 600

Page 3 of4

feet long. The cost is around $3.1 to $3.7 million dollars. Mr. Cosgrove continued that all facets are being considered and that we are moving forward with the design phase and want to complete the project by the end of the year.

Discussions included assurances of modem standards and safety with the Commissioners and staff.

It was determined that additional renderings would be done to evaluate other conditions discussed prior to moving to the public comment phase.

There being no further business, on motion duly made and seconded, the meeting was adjourned.

Page 4 of4

SUMMARY STATEMENT

ITEM NO.: DRPA-13-035 SUBJECT: Construction Monitoring Services for Contract No. PATC0-50-2012, Phase I Repairs ofPATCO Ventilation Vaults

COMMITTEE: Operations and Maintenance

COMMITTEE MEETING DATE: March 6, 2013

BOARD ACTION DATE: March 20, 2013

PROPOSAL:

PURPOSE:

That the Board authorizes staff to negotiate an agreement with STV Incorporated to provide Construction Monitoring Services for Contract No. PATC0-50-2012, Phase I Repairs of PATCO Ventilation Vaults.

Amount:

Consultant:

Other Consultants:

Engineers Estimate:

$176,601.00

STV Incorporated 1818 Market Street, 14th Floor Philadelphia, PA 19103

Burns Group HAKS SYSTRA Consulting URS Corporation

$275,000.00

To provide full-time, on-site construction inspection and monitoring services for Contract No. PATC0-50-2012, Phase I Repairs of P A TCO Ventilation Vaults. The services will include a full-time Resident Engineer and support inspection staff for inspecting all contract field activities and monitoring the contractor's compliance with the plans and specifications.

BACKGROUND: The work to be completed under Contract No. PATC0-50-2012 consists of replacement of the existing ventilation vault sidewalk grates and frames at the P ATCO station in Philadelphia and Camden.

The Authority publicly advertised its intent to retain a consultant and invited interested firms to submit Statements of Qualifications. Nine (9) firms responded with Statements of Qualifications on March 16, 2012. Seven (7) firms were deemed qualified and were sent a formal

SUMMARY STATEMENT O&M 3/6/2013

Construction Monitoring Services for Contract No. PATC0-20-2012,

Phase I Repairs of P ATCO Ventilation Vaults

SUMMARY:

Request for Proposal. A review committee of four ( 4) staff engineers evaluated the Proposals on the basis of Technical merit.

STV Incorporated was one of the highest technically ranked firms. The proposed Project Manager has previous experience with rehabilitation projects and has been very responsive on past DRP A projects. STV Incorporated's Inspection Team has experience in inspecting sidewalk repairs similar to those required for this contract. Overall, the team assembled by STV Incorporated was found to possess the necessary experience and qualifications to successfully complete the project.

In accordance with the Delaware River Port Authority's qualification based selection procedure, the Price Proposal was evaluated against the Engineer's Estimate and that of other recommended firms. Based on this evaluation and subsequent negotiation, STV Incorporated's price was determined to be fair and reasonable.

It is recommended that an engineering services agreement be negotiated with STV Incorporated for the costs and associated fees not to exceed $176,601.00 to provide engineering services in accordance with the Request for Proposal.

Amount: Source of Funds:

Capital Project#: Operating Budget: Master Plan Status: Other Fund Sources: Duration of Contract: Other Parties Involved: Estimated Number of Jobs Supported:

$176,601.00 General Fund Subject to Future Bond Proceeds PD0909 N/A N/A N/A 365 days N/A

1

DRPA-13-035 Operations & Maintenance Committee: March 6, 2013

Board Date: March 20,2013 Construction Monitoring Services for

Contract No. PATC0-50-2012, Phase I Repairs of PAT CO Ventilation Vaults

RESOLUTION

RESOLVED: That the Board of Commissioners of the Delaware River Port Authority accepts the Proposal of STV Incorporated to provide Construction Monitoring Services for Contract No. PATC0-50-2012, Phase I Repairs of P A TCO Ventilation Vaults and that the proper officers of the Authority be and hereby are authorized to negotiate an Agreement with STV Incorporated for an amount not to exceed $176,601.00, as per the attached Summary Statement; and be it further

RESOLVED: The Chairman, Vice Chairman and the Chief Executive Officer must approve and are hereby authorized to approve and execute all necessary agreements, contracts, or other documents on behalf of the DRP A. If such agreements, contracts, or other documents have been approved by the Chairman, Vice Chairman and Chief Executive Officer and if thereafter either the Chairman or Vice Chairman is absent or unavailable, the remaining Officer may execute the said document(s) on behalf of DRPA along with the Chief Executive Officer. If both the Chairman and Vice Chairman are absent or unavailable, and if it is necessary to execute the said document(s) while they are absent or unavailable, then the Chief Executive Officer shall execute such documents on behalf of DRP A.

SUMMARY: Amount: Source of Funds: Capital Project#: Operating Budget: Master Plan Status: Other Fund Sources: Duration of Contract: Other Parties Involved: Estimated Number of Jobs Supported:

$176,601.00 General Fund Subject to Future Bond Proceeds PD0909 N/A N/A N/A 365 days N/A

1

MEMORANDUM

DELAWARE RIVER PORT AUTHORITY of Pennsylvania & New Jersey

TO: O&M Committee Members

FROM: Michael P. Venuto, Director ofEngineering/ChiefEngineer, Engineering

SUBJECT: Professional Service Selection for Construction Monitoring Services for DRPA Contract No. PATC0-50-2012 Phase I Repairs of P ATCO Ventilation Vaults Technical Proposal Evaluation, Findings and Recommendation Report

DATE: March 6, 2013

The Request for Qualifications (RFQs), which was posted on the Authority's web-site, invited consultants to submit Statements of Qualifications (SOQs ). Nine (9) firms submitted SOQs on March 16, 2012.

Policy 303a outlines the procedure for Request for Proposal selection of consultants by the Engineering Department. The SOQ evaluation serves as a method for developing a "short list" of firms to receive a Request for Proposal (RFP). The Review Committee evaluated the SOQ's and recommended soliciting Technical and sealed Price Proposals from the top ranked firms: Birdsall Services Group; Bums Group; HAKS; STV Incorporated; SYSTRA Consulting, Inc.; Urban Engineers; and URS.

The short listed firms were sent a RFP on June 5, 2012. The Technical Proposals and separate sealed Price Proposals were received on July 5, 2012 from Bums Group; HAKS; STV Incorporated; SYSTRA Consulting, Inc. and URS. The Review Committee, consisting of four (4) staff engineers, reviewed and evaluated the Technical Proposals.

STV Incorporated was one of the highest technically ranked firms. The proposed Project Manager has previous experience with rehabilitation projects and has been very responsive on past DRPA projects. STV Incorporated's Inspection Team has experience in inspecting sidewalk repairs similar to those required for this contract. Overall, the team assembled by STV Incorporated was found to possess the necessary experience and qualifications to successfully complete the project.

The Review Committee recommended that the Price Proposal be opened and negotiations commence using other recommended firm's Price Proposals and the Engineer's Estimate in the amount of$275,000.00, as a guide. Price Proposals were opened on July 20,2012.

Below are the Technical Proposal rankings, proposed hours and fees of these firms, along with the Engineer's estimate of hours.

Rank Firm Hours Original Price

Proposal Engineer's Estimate 2,400 $275,000.00

1 Bums Group 3,068 $464,724.00 2 STV Incorporated 1,660 $176,601.00

The Price Proposal from the second highest technically ranked firm, STV, dated July 5, 2012 was reviewed by Engineering Department staff. It was observed to be 36% lower than the Engineer's Estimate. The number of hours for the Resident Engineer in STY's Price Proposal was underestimated, and therefore was adjusted and increased to 1,820 hours. Negotiations commenced which resulted in a final Price Proposal in an amount of $176,601.00. Based on the Review Committee's findings the Price Proposal of $176,601.00 has been determined to be fair and reasonable and therefore the committee recommends that an Engineering Services Agreement be issued to the second highest technically ranked firm, STV.

Based on a review of the Review Committee's evaluation and supporting documentation, I concur with the recommendation to engage STV Incorporated of Philadelphia, P A, in the amount of $176,601.00 for this Agreement.

:ala

SUMMARY STATEMENT

ITEM NO.: DRPA-13-036 SUBJECT: Capital Project Contract Modifications

COMMITTEE: Operations & Maintenance



PROPOSAL: That the Board authorize the execution of contract modifications to certain contracts for Authority capital project and that the Board amend the 2013 Capital Budget to include the increase in contract amount being requested in this Resolution.

PURPOSE: To approve contract modifications in the amounts and times set forth herein for the identified Authority capital projects and to assure that the 2013 Capital Budget reflects the actual Board approved project costs.

BACKGROUND: The Authority is presently undertaking several capital projects previously approved by the Board. During the course of the project(s) identified in the Attachment (attached hereto and made a part hereof), Engineering has determined that conditions affecting each project require contract modification adjusting the scope of work/contract items, compensation, and/or the time to perform the contract work as set forth in the attachment.

SUMMARY:

Engineering staff has evaluated the contract modifications identified in the Attachment and any supporting documentation and has determined the contract adjustments as proposed are fair and reasonable and meets the needs of the Authority.


Capital Project #: Operating Budget: Master Plan Status: Other Fund Sources: Duration of Contract: Other Parties Involved:

See Attachment General Fund/Subject to Reimbursement from Future Bond Proceeds See Attachment N/A N/A N/A See Attachment N/A


Board Date: March 20, 2013 Capital Project Contract Modifications

RESOLUTION

RESOLVED: That the Board authorizes the execution of contract modifications to the contracts identified in the Attachment in such amounts and/or times set forth therein; and be it further

RESOLVED: The Chair, Vice Chair and the Chief Executive Officer must approve and are hereby authorized to approve and execute all necessary agreements, contracts, or other documents on behalf of the DRP A. If such agreements, contracts, or other documents have been approved by the Chair, Vice Chair and Chief Executive Officer and if thereafter either the Chair or Vice Chair is absent or unavailable, the remaining Officer may execute the said document(s) on behalf of the DRP A along with the Chief Executive Officer. If both the Chair and Vice Chair are absent or unavailable, and if it is necessary to execute the said document(s) while they are absent or unavailable, then the Chief Executive Officer shall execute such documents on behalf of the DRP A.

RESOLVED: That the 2013 Capital Budget be and hereby is amended to increase the line item amounts allocated for DRP A Project Number as indicated in the attached chart.

SUMMARY: Amount: Source of Funds:

Capital Project#: Operating Budget: Master Plan Status: Other Fund Sources: Duration of Contract: Other Parties Involved:

See Attachment General Fund/Subject to Reimbursement from Future Bond Proceeds See Attachment N/A N/A N/A See Attachment N/A

ATTACHMENT

March 20, 2013

Summary of Supplemental Agreement and Change Orders

Current Adjusted Capital Contract/ Chg Order Contract Project Contract Consultant/ Agreement Supplemental Agreement Number Number Title Contractor Amount Amount Amount

Duration

PF0909 35-C PATCO Lindenwold Yard HNTB $329,224.76 $47,500.00 $376,724.76 N/A Diamond Rehabilitation

PD0910 12-H PATCO Accessibility Burns-Group $496,870.00 $98,536.00 $595,406.00 N/A Improvements

PD0905 10-G PATCO Power Cable and Burns-Group $2,509,539.81 $159,003.58 $2,668,543.39 N/A Pole Line Replacement

SUMMARY STATEMENT

ITEM NO.: DRP A-13-037 SUBJECT: Contract No. G-26-2013, Pavement Markings Replacement at the Betsy Ross, Benjamin Franklin and Walt Whitman Bridges

COMMITTEE: Operations & Maintenance


BOARD ACTION DATE: March 20,2013

PROPOSAL: That the Board authorizes staff to negotiate a construction contract with the firm of Zone Striping, Inc. to perform the removal and replacement of pavement markings at the Betsy Ross, Benjamin Franklin, and Walt Whitman Bridges.

Amount:

Contractor:

Other Bidders:

$287,333.77

Zone Striping, Inc. · 501 New Jersey Avenue

Glassboro, NJ 08028

Interstate Road Management Corp. (Non-Responsive)

Engineers Estimate: $229,000.00

$234,845.28

PURPOSE: To perform all work required to remove and replace the existing pavement markings on the roadway surface of the Betsy Ross, Benjamin Franklin, and Walt Whitman Bridges.

BACKGROUND: The pavement markings on the roadway surfaces at the bridges become deteriorated over time. As a result they need to be periodically removed and replaced to provide a safe environment for the travelling public. The existing pavement markings on the roadway surfaces at the Betsy Ross, Benjamin Franklin, and Walt Whitman Bridge are in need of replacement.

The project was publicly advertised and bid documents were offered to the public beginning on December 26, 2012 with a bid opening date of January 31, 2013. Three (3) sets of documents were sold. A total of two (2) bids were received. The low responsive and responsible bid was submitted by Zone Striping, Inc. in the amount of$287,333.77.


Contract No. G-26-2013, Pavement Markings Replacement

at the Betsy Ross, Benjamin Franklin and Walt Whitman Bridges

SUMMARY:

Staff has completed the evaluation of bids and recommends that the contract be awarded to Zone Striping, Inc., in the amount of $287,333.77as the low responsive and responsible bidder.

Amount: Source of Funds: Capital Project #: Master Plan Status: Other Fund Sources: Duration of Contract: Other Parties Involved: Estimated Number of Jobs Supported:

$287,333.77 Revenue Funds N/A N/A N/A 45 Calendar Days N/A

4


Board Date: March 20, 2013 Contract No. G-26-2013, Payment Markings Replacement at the Betsy Ross,

Benjamin Franklin and Walt Whitman Bridges

RESOLUTION

RESOLVED: That the Board of Commissioners of the Delaware River Port Authority accepts the bid of $287,333.77 to remove and replace the existing pavement markings on the roadway surface of the Betsy Ross, Benjamin Franklin, and Walt Whitman Bridges, and that the proper officers of the Authority be and hereby are authorized to negotiate a contract with Zone Striping, Inc. for the required work in an amount not to exceed $287,333.77, as per the attached Summary Statement; and be it further

RESOLVED: The Chairman, Vice Chairman and the Chief Executive Officer must approve and are hereby authorized to approve and execute all necessary agreements, contracts, or other documents on behalf of the DRP A. If such agreements, contracts, or other documents have been approved by the Chairman, Vice Chairman and Chief Executive Officer and if thereafter either the Chairman or Vice Chairman is absent or unavailable, the remaining Officer may execute the said document(s) on behalf of DRPA along with the Chief Executive Officer. If both the Chairman and Vice Chairman are absent or unavailable, and if it is necessary to execute the said document(s) while they are absent or unavailable, then the Chief Executive Officer shall execute such documents on behalf of DRP A.

SUMMARY: Amount: Source of Funds: Capital Project#: Master Plan Status: Other Fund Sources: Duration of Contract: Other Parties Involved: Estimated Number of Jobs Supported:

$287,333.77 Revenue Funds N/A N/A N/A 45 Calendar Days N/A

4

SUMMARY STATEMENT ITEM NO.: DRPA-13-040 SUBJECT: Professional Services for 2013

Inspection of the Benjamin Franklin Bridge

COMMITTEE: Operations and Maintenance COMMITTEE MEETING DATE: March 6, 2013 BOARD ACTION DATE: March 20, 2013 PROPOSAL: That the Board authorizes staff to negotiate an agreement with WSP

Sells, Inc. to provide engineering services required to perform ongoing inspection of the Benjamin Franklin Bridge.

Amount: $100,000.00 Consultant: WSP Sells, Inc.

2445 Kuser Road Suite 100 Hamilton, NJ 08690

PURPOSE: To provide consulting engineering services for ongoing inspection of the

Benjamin Franklin Bridge. BACKGROUND: Under the Delaware River Port Authority’s (DRPA) Bond Indentures

dated 1995, 1998 and 1999, the DRPA is obligated to inspect all DRPA facilities every second calendar year; the Indenture further states that an inspection report be submitted on or before October 1 of every second calendar year. As approved by the Board of Commissioners, the most recent biennial inspection of the Benjamin Franklin Bridge facility occurred in the Summer of 2012 by WSP Sells, Inc. Based on ongoing deterioration, increased future track demand and delays in planned capital improvements, ongoing inspection is necessary to monitor conditions on the facility. Since WSP Sells, Inc. performed the 2012 Biennial, they are most familiar with the current conditions and critical areas.

Engineering staff has evaluated the proposal submitted by WSP Sells, Inc. for supplemental inspection efforts. Based on this evaluation, WSP Sells Inc.’s price was determined to be fair and reasonable.

SUMMARY STATEMENT Professional Services for O&M 3/6/2013 2013 Inspection of the Benjamin Franklin Bridge ______________________________________________________________________________ SUMMARY: Amount: $100,000.00

Source of Funds: General Fund/Subject to Reimbursement from Future Bond Proceeds

Capital Project #: N/A Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: 12 Months Other Parties Involved: N/A Estimated Number of Jobs Supported: 2

DRPA-13-040 Operations & Maintenance Committee: March 6, 2013 Board Date: March 20, 2013

Professional Services for 2013 Inspection of the Benjamin Franklin Bridge

RESOLUTION RESOLVED: That the Board of Commissioners of the Delaware River Port Authority

accepts the Proposal of WSP Sells, Inc. to provide Professional Services for 2013 Inspection of the Benjamin Franklin Bridge and that the proper officers of the Authority be and hereby are authorized to negotiate an Agreement with WSP Sells, Inc. for an amount not to exceed $100,000.00, as per the attached Summary Statement; and be it further

RESOLVED: The Chairman, Vice Chairman and the Chief Executive Officer must approve

and are hereby authorized to approve and execute all necessary agreements, contracts, or other documents on behalf of the DRPA. If such agreements, contracts, or other documents have been approved by the Chairman, Vice Chairman and Chief Executive Officer and if thereafter either the Chairman or Vice Chairman is absent or unavailable, the remaining Officer may execute the said document(s) on behalf of DRPA along with the Chief Executive Officer. If both the Chairman and Vice Chairman are absent or unavailable, and if it is necessary to execute the said document(s) while they are absent or unavailable, then the Chief Executive Officer shall execute such documents on behalf of DRPA.

SUMMARY: Amount: $100,000.00

Source of Funds: General Fund/Subject to Reimbursement from Future Bond Proceeds Capital Project #: N/A Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: 12 Months Other Parties Involved: N/A Estimated Number of Jobs Supported: 2

SUMMARY STATEMENT ITEM NO.: DRPA-13-041 SUBJECT: Professional Services for 2013

Inspection of PATCO COMMITTEE: Operations and Maintenance COMMITTEE MEETING DATE: March 6, 2013 BOARD ACTION DATE: March 20, 2013 PROPOSAL: That the Board authorizes staff to negotiate an agreement with

TranSystems Corporation to provide engineering services required to perform ongoing inspection of the PATCO facilities.

Amount: $126,805.29 Consultant: TranSystems Corporation

One Oxford Valley Suite 818 Langhorne, PA 19047

PURPOSE: To provide consulting engineering services for ongoing inspection of the

PATCO facilities. BACKGROUND: Under the Delaware River Port Authority’s (DRPA) Bond Indentures

dated 1995, 1998 and 1999, the DRPA is obligated to inspect all DRPA facilities every second calendar year; the Indenture further states that an inspection report be submitted on or before October 1 of every second calendar year. As approved by the Board of Commissioners, the most recent biennial inspection of the PATCO facilities occurred in the Summer of 2012 by TranSystems Corporation. Based on ongoing deterioration, increased future track demand and delays in planned capital improvements, ongoing inspection is necessary to monitor conditions on the facilities. Since TranSystems Corporation performed the 2012 Biennial, they are most familiar with the current conditions and critical areas.

Engineering staff has evaluated the proposal submitted by TranSystems Corporation for supplemental inspection efforts. Based on this evaluation, TranSystems Corporation’s price was determined to be fair and reasonable.

SUMMARY STATEMENT Professional Services for 2013 O&M 3/6/13 Inspection of PATCO ______________________________________________________________________________ SUMMARY: Amount: $126,805.29


Capital Project #: N/A Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: 12 Months Other Parties Involved: N/A Estimated Number of Jobs Supported: 2

DRPA-13-041 Operations & Maintenance Committee: March 6, 2013 Board Date: March 20, 2013

Professional Services for 2013 Biennial Inspection of PATCO

RESOLUTION RESOLVED: That the Board of Commissioners of the Delaware River Port Authority

accepts the Proposal of TranSystems Corporation to provide Professional Services for 2013 Inspection of PATCO and that the proper officers of the Authority be and hereby are authorized to negotiate an Agreement with TranSystems Corporation for an amount not to exceed $126,805.29, as per the attached Summary Statement; and be it further

RESOLVED: The Chairman, Vice Chairman and the Chief Executive Officer must approve

and are hereby authorized to approve and execute all necessary agreements, contracts, or other documents on behalf of the DRPA. If such agreements, contracts, or other documents have been approved by the Chairman, Vice Chairman and Chief Executive Officer and if thereafter either the Chairman or Vice Chairman is absent or unavailable, the remaining Officer may execute the said document(s) on behalf of DRPA along with the Chief Executive Officer. If both the Chairman and Vice Chairman are absent or unavailable, and if it is necessary to execute the said document(s) while they are absent or unavailable, then the Chief Executive Officer shall execute such documents on behalf of DRPA.

SUMMARY: Amount: $126,805.29

Source of Funds: General Fund/Subject to Reimbursement from Future Bond Proceeds Capital Project #: N/A Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: 12 Months Other Parties Involved: N/A Estimated Number of Jobs Supported: 2

SUMMARY STATEMENT ITEM NO.: DRPA-13-042 SUBJECT: Capital Project Contract

Modifications 2 COMMITTEE: New Business COMMITTEE MEETING DATE: March 20, 2013 BOARD ACTION DATE: March 20, 2013 PROPOSAL: That the Board authorize the execution of contract modifications to

certain contracts for Authority capital project and that the Board amend the 2013 Capital Budget to include the increase in contract amount being requested in this Resolution.

PURPOSE: To approve contract modifications in the amounts and times set forth

herein for the identified Authority capital projects and to assure that the 2013 Capital Budget reflects the actual Board approved project costs.

BACKGROUND: The Authority is presently undertaking several capital projects

previously approved by the Board. During the course of the project(s) identified in the Attachment (attached hereto and made a part hereof), Engineering has determined that conditions affecting each project require contract modification adjusting the scope of work/contract items, compensation, and/or the time to perform the contract work as set forth in the attachment.

Engineering staff has evaluated the contract modifications identified in the Attachment and any supporting documentation and has determined the contract adjustments as proposed are fair and reasonable and meets the needs of the Authority.

SUMMARY: Amount: See Attachment


Capital Project #: See Attachment Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: See Attachment Other Parties Involved: N/A

DRPA-13-042 New Business: March 20, 2013 Board Date: March 20, 2013

Capital Project Contract Modifications 2

RESOLUTION

RESOLVED: That the Board authorizes the execution of contract modifications to the

contracts identified in the Attachment in such amounts and/or times set forth therein; and be it further

RESOLVED: The Chair, Vice Chair and the Chief Executive Officer must approve and are

hereby authorized to approve and execute all necessary agreements, contracts, or other documents on behalf of the DRPA. If such agreements, contracts, or other documents have been approved by the Chair, Vice Chair and Chief Executive Officer and if thereafter either the Chair or Vice Chair is absent or unavailable, the remaining Officer may execute the said document(s) on behalf of the DRPA along with the Chief Executive Officer. If both the Chair and Vice Chair are absent or unavailable, and if it is necessary to execute the said document(s) while they are absent or unavailable, then the Chief Executive Officer shall execute such documents on behalf of the DRPA.

RESOLVED: That the 2013 Capital Budget be and hereby is amended to increase the line

item amounts allocated for DRPA Project Number as indicated in the attached chart.

SUMMARY: Amount: See Attachment


Capital Project #: See Attachment Operating Budget: N/A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: See Attachment Other Parties Involved: N/A

ATTACHMENT

March 20, 2013

Summary of Supplemental Agreement and Change Orders

Current Adjusted Capital Contract/ Chg Order Contract Project Contract Consultant/ Agreement Supplemental Agreement Number Number Title Contractor Amount Amount Amount

Duration PF0909 35-C PATCO Lindenwold Yard Railroad Construction Co, $1,641,067.50 $500,000.00 $2,141,067.50 18 Months Diamond Rehabilitation of South Jersey, Inc. BF1004 BF-31-2010 BFB Structural Cornell & Co. $10,631,333.56 $500,000.00 $11,131,333.56 18 Months Improvements

Delaware River Port Authority Finance Committee Meeting Minutes

March 6, 2013-9:30 A.M.

Committee Members: Jeffrey Nash (Committee Chair) David Simon, Esquire (Committee Vice Chair) E. Frank DiAntonio Denise Mason Rick Taylor Christopher Craig (McCord) (via telephone) Charles Fentress Walter D' Alessio (via telephone) Joann Bell (via telephone) Charles Fentress

Others Present: John Matheussen, Chief Executive Officer Michael Conallen, Deputy Chief Executive Officer John Hanson, Chief Financial Officer Danielle McNichol, General Counsel and Corporate Secretary Toni Brown, Chief Administrative Officer John Rink, P ATCO General Manager Tom Raftery, Inspector General Tim Ireland, Director of Communications James White, Director of Finance Val Bradford, Bridge Director BFB William Shanahan, Director of Government Relations Elizabeth McGee, Administrative Secretary

Chairman Nash called the meeting to order. He asked the Corporate Secretary to call the roll. It was announced by the Corporate Secretary that there was a quorum. Chairman Nash presided.

Financial Update

Mr. Hanson stated that the year to year traffic was 1.18% below 2012 traffic; revenues were up 0.56% from 2012 revenues. He stated that actuals were just under $3.7 million in traffic for January. Mr. Hanson stated that revenues are up by 1.6% and average toll is up by 1.7%. He continued that PATCO ridership is up almost 22,000 riders and revenue is up almost $18,000 for the month. He stated that budget vs. actual tolls are over budget and P ATCO ridership is up 4.8%. Mr. Hanson continued that Operating Expenses were $2 million under for January reflective of a slow start, but that he expects we will catch up. We have $7 million in the budget vs. $5 million actual expenses. PATCO has $3.8 million in budget expenses. Authority wide $10.8 million in budget and $2.7 million spent.

Page 1 of3

Mr. Hanson stated with respect to the Capital Expenditures for 2012, the Expenditures were $102 million and balance in this account is at zero, with us now borrowing from the General Fund. The current cash balance in the General Fund is $271 million which is about $2 million less than last month. The Authority spent $4 million on capital expenses. In total $44.5 million is owed to the General Fund from the Capital Fund. Mr. Hanson continued that the Bond Debt has not changed from the last report. Mr. Hanson stated that the Letter of Credit (LOC) process is underway. Briefly, we have provided the termination letter language to our working group and are working on the replacement documentation now. It is expected that this will save us $4 million annually.

P ATCO Scheduling Software - Purchase from Trapeze under State Contract

Mr. Rink stated that currently P A TCO utilizes Excel spreadsheets to perform scheduling tasks. While Excel is a good tool, it is not an efficient means for performing scheduling and is very limited in its ability. The Trapeze Scheduling Software offers P A TCO the flexibility needed to effectively plan for future modifications to service, more efficient utilization of personnel, equipment, and resources, and eventual app development for the Authority's customers. Mr. Rink continued that the scheduling software provides the first step in being able to provide apps for the Authority's customers in that it generates the required data for developers. Apps would provide real-time or static schedule and service data, service alert, etc., to the Authority's customers via smartphones or websites. Both NJ Transit and SEPT A utilize Trapeze Scheduling Software which could allow a developer to create one app that could integrate three systems. Once the first step of procuring and implementing the scheduling software is completed, we can move forward with the second step of app development.

Chairman Simon stated he has been backing this initiative. It would be a benefit to the Authority to get these apps in place to get real time information on the !-Phone or Android of the Authority's customers for delays and schedules.

Chairman Simon inquired if the references have been researched for SHI.

Mr. Rink responded affirmative. Mr. Rink continued that Trapeze has modules we can purchase to create the apps internally.



PATCO Scheduling Software -Purchase from Trapeze under State Contract

DRP A Excess Workers' Compensation & Employers' Liability Policy- Increase in Limits

Ms. Brown stated the Authority's self-insured employers purchase Excess Worker's Compensation insurance as stop-loss to protect them against catastrophic or long-term claims

Page 2 of3

that eventually exceed their retentions. All Worker's Compensation claims at the Authority are self-insured up to the first $1 million. Claims that exceed $1 million are payable under the Authority's Excess Worker's Compensation and Employers' Liability insurance policy. The policy provides a specific loss limit of $5 million per occurrence above a $1 million self-insured retention. Mr. Brown continued that the Authority does have some outstanding claims and that our current excess limits are not where they need to be for current needs. One concern is that medical claims can be reopened and could lead to extensive claims. Aon suggested to the Authority to add an additional coverage layer for excess requirements. The policy would be prorated to the end of the term of 12/31/2013.

Ms. McNichol advised that excess coverage limits of $25 million are industry standard and she would recommend the additional coverage protection for the limited premium cost.

On motion duly made and seconded, the following Resolution was approved and is recommended to the Board for adoption:

DRPA Excess Workers' Compensation & Employers' Liability Policy -Increase in Limits

Chairman Nash called for a motion to go into Executive Session. He said that the decisions made in Executive Session will be made public when the issues are resolved. Upon motion duly made and seconded, the Committee moved into Executive Session.


Page 3 of3

SUMMARY STATEMENT

ITEM NO.: DRPA-13-038 SUBJECT: DRPA Excess Workers' Compensation & Employers' Liability Policy - Increase in Limits

COMMITTEE: Finance



PROPOSAL: That the Board authorizes staff to accept the recommendation from Aon Risk Solutions to increase the current limits of the DRP A Excess Workers' Compensation insurance policy from $5,000,000 per occurrence to $20,000,000, bringing the total per occurrence limit to $25,000,000. The estimated annual additional premium for the increased limits would be $12,801 (to be pro-rated until the expiration date of 12131/2013). The DRP A's existing Excess Workers' Compensation policy expires on 12/31/2013.

PURPOSE: Major accidents or illnesses during the scope of employment can result in substantial medical bills and this policy provides statutory benefits for DRP A employees who work in Pennsylvania and New Jersey. The Excess Workers' Compensation policy is designed to reduce DRP A's exposure for catastrophic incidents excess of the $1 million Self-Insured Retention each accident.

BACKGROUND: Self-insured employers purchase Excess Workers' Compensation insurance as stop-loss to protect them against catastrophic or long-term claims that eventually exceed their retentions. On November 21, 2012, the Board authorized staff to renew the DRPA Excess Workers' Compensation insurance policy with Safety National Casualty Corporation. The policy term is December 31, 2012-December 31,2013.

All Workers' Compensation claims at DRP A are self-insured up to the first $1 million. Claims that exceed $1 million are payable under DRP A's Excess Workers' Compensation & Employers' Liability insurance policy. The policy provides a specific loss limit of $5 million per occurrence above a $1 million self-insured retention.

At the time the renewal recommendation was presented to the Board, staff was authorized to seek additional limit proposals from Aon. The alternative quote secured by Aon provides an additional $20 million in limits for a total limit of$25 million per occurrence. The annual premium for the additional limits is estimated to be $12,801 (to be pro-rated until the expiration date of 12/31/2013). Our broker recommends that we accept the additional limits quote offered by incumbent, Safety National.

S~YSTATEMENT

Finance 03/06/2013 -2- DRPAExcess

Workers' Compensation & & Employers' Liability Policy - Increase in Limits-

S~Y:

To date there have been no claims that have exceeded the existing $5 million per occurrence limit. In a January 2013 edition of the Business Insurance periodical, Safety National Casualty Corporation was quoted in an article entitled, Stand-alone Excess Comp. In that article, employers were advised that issues such as prescribing pain medications for pain management, federal Medicare set-aside demands, medical cost inflation, an aging workforce, obesity and increased comorbidities among injured workers are driving increases in claim severities. In the event of a catastrophic loss exceeding $5 million Aon suggests that the DRP A consider the "worst case scenario" with no additional limits in place and to ask the following question retrospectively: "In tlze wake of a catastrophic loss exceeding $5,000,000 would tlze DRPA want $20,000,000 excess of $5,000,000 for (an estimated) $12,801 (additional) annual premium?"

Staff recommends that we accept the additional limit quote of $20,000,000 recommended by Aon for the estimated annual premium of $12,801 (to be pro-rated until the expiration date of 12/31/2013) for the existing Excess Workers' Compensation & Employers' Liability policy term.

Amount: Source of Funds: Capital Project #: Operating Budget: Master Plan Status: Other Fund Sources:

Approximately $12,801 Revenue N/A DRP A Risk Mgt. C/E #8 N/A N/A

Duration of Contract: December 31, 2012- December 31, 2013 Other Parties Involved: Aon Risk Services and Safety National

Casualty Corporation

DRPA-13-038 Finance Committee: March 6, 2013

Board Date: March 20, 2013 DRP A Excess Workers' Compensation & Employers' Liability Policy- Increase in Limits

RESOLUTION

RESOLVED: That the Board authorizes staff to accept the recommendation from Aon Risk Solutions to increase the current limits of the DRPA Excess Workers' Compensation insurance policy from $5,000,000 per occurrence to $20,000,000, bringing the total per occurrence limit to $25,000,000; and be it further

RESOLVED: That the estimated annual premium for the increased limits would be $12,801 (to be pro-rated until the expiration date of 12/3112013); and be it further

RESOLVED: That the Chairman, Vice Chairman and the Chief Executive Officer must approve and are hereby authorized to approve and execute all necessary agreements, contracts, or other documents on behalf of the DRP A. If such agreements, contracts, or other documents have been approved by the Chairman, Vice Chairman and Chief Executive Officer and if thereafter either the Chairman or Vice Chairman is absent or unavailable, the remaining Officer may execute the said document(s) on behalf ofDRP A along with the Chief Executive Officer. If both the Chairman and Vice Chairman are absent or unavailable, and if it is necessary to execute the said document(s) while they are absent or unavailable, then the Chief Executive Officer shall execute such documents on behalf ofDRP A.

SUMMARY: Amount: Source of Funds: Capital Project #: Operating Budget: Master Plan Status: Other Fund Sources: Duration of Contract: Other Parties Involved:

Approximately $12,801 Revenue N/A DRP A Risk Mgt. C/E #8 N/A N/A December 31,2012- December 31,2013 Aon Risk Services and Safety National Casualty Corporation

Delaware River Port Authority Audit Committee Meeting Minutes

March 6, 2013 - 9:30 A.M.

Attendance:

Committee Members: Eugene DePasquale, Chairman Rick Taylor, Vice Chair David Simon, Esquire Denise Mason Joanna Cruz Richard Sweeney

Others Present: John Matheussen, Chief Executive Officer Michael Conallen, Deputy Chief Executive Officer Danielle McNichol, General Counsel and Corporate Secretary Torn Raftery, Inspector General Timothy Ireland, Director, Corp. Cornrn. Elizabeth McGee, Administrative Secretary

Chairman DePasquale called the meeting to order and asked the Corporate Secretary to call the roll. The Corporate Secretary called the roll and announced that there was a quorum. Chairman DePasquale presided.

Citizens Advisory Committee (CAC) Expense Policy

Mr. Raftery stated this was added as a request of the CEO. Mr. Raftery continued that a policy was formulated per the request of the CAC. Recently one of the CAC members requested reimbursement for attending a board meeting.

Mr. Matheussen stated that it is the policy that CAC members will not be reimbursed for bridge tolls, P ATCO fare, etc. However, in fairness we should reconsider this because it is an extra expense for these members to attend the Authority meetings. Mr. Matheussen continued that a CAC member recently has requested reimbursement of expenses. The Authority is asking that we reimburse them for a very limited amount for attending P A TCO/DRP A meetings.

Chairman DePasquale inquired the amount of the reimbursement. Ms. McNichol stated 10 to 15 dollars.

Page 1 of2

Mr. Matheussen stated he thinks it is reasonable request and that this individual does participate.

Commissioner Taylor stated it shows we are working with the CAC to attend our meetings.

There was also a discussion on the issue of parking being excluded. Mrs. McNichol stated that we will have several meetings off site and in some instances parking will have to be paid to attend these meetings. While we will try to have parking included in the venues, this may not always happen. On motion duly made and seconded, the following Resolution was approved and is recommended to the Board for adoption

Proposed Ethics Policy

Mr. Raftery stated this is a holdover from the reform initiative in 2012. The policy, as drafted, needs input from the Audit committee. Mr. Raftery continued that the group he is working with pushed for the establishment of an ethics committee Mr. Raftery continued that he is looking for in-sight from the Commissioners on which direction to go. This is the last of the reforms to be resolved.

Chairman DePasquale stated that it will be discussed further in the Executive Session and then presented publically after the issue had been finalize, with a draft ready for Board passage.

Chairman DePasquale called for a motion to go into Executive Session to discuss personnel issues relating to the vacancies and other audit related issues. He said the decisions made in Executive Session will be made public when the issues are resolved. Upon motion duly made and seconded, the Audit Committee moved into Executive Session.


Page 2 of2

SUMMARY STATEMENT

ITEM NO.: DRPA-13-039 SUBJECT: Consideration of Pending DRP A Contracts (Between $25,000 and $100,000)

COMMITTEE: New Business

COMMITTEE MEETING DATE: N/A


PROPOSAL: That the Board consider authorizing staff to enter into contracts as shown on the Attachment to this Resolution.

PURPOSE: To permit staff to continue and maintain DRP A operations in a safe and orderly manner.

BACKGROUND: At the Meeting held August 18, 2010 the DRP A Commission adopted Resolution 10-046 providing that all DRP A contracts must be adopted at an open meeting of the DRP A Board. The Board proposed modifications to that Resolution at its meeting of September 15, 2010; specifically that all contracts between $25,000 and $100,000 be brought to the Board for approval. The contracts are listed on the Attachment hereto with the understanding that the Board may be willing to consider all of these contracts at one time, but if any member of the Board wishes to remove any one or more items from the list for separate consideration, each member will have that privilege.

SUMMARY: Amount: Source of Funds: Capital Project#: Operating Budget: Master Plan Status: Other Fund Sources: Duration of Contract: Other Parties Involved:

N/A See Attached List N/A N/A N/A N/A N/A N/A

RESOLVED:

SUMMARY:

DRPA-13-039 New Business: March 20, 2013

Board Date: March 20, 2013 Consideration of Pending DRP A Contracts

(Between $25,000 and $100,000)

RESOLUTION

That the Board authorizes and directs that subject to approval by counsel and the Chief Executive Officer, staff proceed to negotiate and enter into the contracts listed on the Attachment hereto.

Amount: N/A Source of Funds: See Attached List Capital Project#: N/A Operating Budget: N/ A Master Plan Status: N/ A Other Fund Sources: N/A Duration of Contract: N/ A Other Parties Involved: N/A

CONSIDERATION OF PENDING DRPA CONTRACTS (BETWEEN $25,000- $100,000) MARCH 20,2013

Bid Item# Vendor/Contractor Description Amount Procurement Method Bids Received Amounts Source of Funds

1 Verizon Wireless/ 1-Year Cell Phone Service $45,000.00 In accordance with New Jersey State 1. Verizon Wireless/ $45,000.00 Revenue Fund (DRPA) Cellco Partnership Contract for DRPA/PATCO. Contract T-216A. Cellco Partnership General Fund (PATCO) Basking Ridge, NJ Basking Ridge, NJ

2 SHIInternational Purchase represents annual $59,723.99 In accordance with New Jersey State 1 . SHIInternational $59,723.99 Revenue Fund Somerset, NJ renewal and upgrade of the Contract #M-0003. Somerset, NJ

Authority's Web and Email Filtering Systems.

3 Whitmoyer Ford Purchase 2013 Fleet Operation $92,801.64 In accordance with CommonweaHh of 1. Whitmoyer Ford $92,801.64 General Fund MountJoy, PA Vehicles, as outlined below: Pennsylvania Co-Stars Contract #025- Mount Joy, PA

1. One (1) 2013 Ford F-150 162. Crew Cab Truck Cost: $27,033.02 2. One (1) 2013 Ford F-150 Regular Cab Truck Cost: $23,387.47 3. One (1) 2013 Ford E-150 Econoline Cargo Van Cost: $19,059.96 4. One (1) 2013 Ford E-350 Regular Cargo Van Cost: $23,321.19

4 DFFLM Purchase two (2) 2013 Ford $68,502.00 In accordance with New Jersey State 1. DFFLM $68,502.00 General Fund Flemington, NJ F350 Pick-Up Trucks, 4-WD for Contract #T-21 01. Flemington, NJ

Fleet Operations.

5 DFFLM Purchase one (1) 2013 Ford $46,593.00 In accordance with New Jersey State 1. DFFLM $46,593.00 General Fund Flemington, NJ F550 Super Duty Bucket Truck for Contract #T-2789. Flemington, NJ

Fleet Operations.


& PORT AUTHORITY TRANSIT CORP.

March 20, 2013 Board Meeting

Wednesday, March 20, 2013 One Port Center

BoardRoom Camden, NJ

9:00am

John J. Matheussen, Chief Executive Officer

PORT AUTHORITY TRANSIT CORPORATION BOARD MEETING

Wednesday, March 20, 2013 ORDER OF BUSINESS

1. Roll Call

2. Report of General Manager

3. Approval of February 20,2013 PATCO Board Meeting Minutes (previously mailed)

4. Balance Sheet & Equity Statement- Dated January 31, 2012

5. Monthly List of Payments - Covering the Month of February 2013

6. Monthly List of Purchase Orders and Contracts- Covering the Month of February 2013

7. Approval of Operations & Maintenance Committee Report of March 6, 2013

8. Adopt Resolutions Approved by PATCO Operations & Maintenance Committee of March 6, 2013

PATC0-13-005 PATCO Automated Fare Collection System-EV1 Upgrade

9. Approval of Finance Committee Report of March 6, 2013

10. Adopt Resolutions Approved by Finance Committee of March 6, 2013

P ATC0-13-006

PATC0-13-007

P ATC0-13-008

11. Unfinished Business

12. New Business

P ATC0-13-009

13. Adjournment

Purchase of Transit Scheduling Software

Sole/Single Source Vendors for Replacement Parts for PATCO-CY2013

Approval of Purchase Settlement Agreements

Consideration of Pending PATCO Contracts (Between $25,000 and $1 00,000)

TC: REPORT OF THE GENERAL MANAGER

March 20, 2013

Port Authority Transit Corporation Administration Offices & Maintenance Facility PO Box 4262 Lindenwold, NJ 08021-0218

To the Commissioners:

The following is a summary of recent PATCO activities, with supplemental information attached.

HIGHLIGHTS

PATCO's 22"d Annual Valentine Food Drive- PATCO customers and employees donated 350 pounds of non-perishable food to the Food Bank of South Jersey through PATCO's Valentine Food Drive. We appreciate the continued dedication and community spirit of all who contributed to this annual endeavor.

PATCO'S Satellite FREEDOM Card Service Center- The FREEDOM Card Service Center at our Broadway Station has served our customers on weekdays between 7 a.m. and 7 p.m. since the inception of our new fare collection system. In 2012, we opened a satellite office at our Woodcrest Station, primarily to offer an additional site once a month to customers who wish to enroll in our Reduced Fare Program for Medicare Card holders, seniors, and the disabled. This option has become so popular that the satellite office now serves our customers every Tuesday. During January, we served 104 customers and in February 125.

FINANCE

PATCO Income year to date (through 1/31/13} amounted to $2,326,623, compared with a Budget Anticipated Income of $2,218,549, a favorable variance of $108,074 or 4.87%.

Operating expenses during January 2013 amounted to $3,090,931 compared with a Budget Anticipated Expense of $3,807,619, a favorable variance of $716,688 or 18.82%.

During the month of January 2013, PATCO experienced a Net Operating Loss (excluding rental and nonrecurring charges} of $764,308. Total Cumulative Loss year to date (including Lease Rental charges} equaled $1,274,471.

Net Transit Loss (including lease expense} for the month ending 1/31/13 was $1,274,471.

General Manager's Report- February- for March 20, 2013 Board Meeting

The passenger count for the month of January 2013 totaled 903,744, an increase of 21,665 (+2.46%) when compared to January 2012.

Through January 31, 2013 Income Expenses Operating Ratio

Passengers Car Miles

PERSONNEL TRANSACTIONS

2013 Budget

$2,218,549 $3,807,619

.5827

868,393 405,075

2013 Actual

$2,326,623 $3,090,931

.7527

903,744 416,502

Variance

$108,074 $716,688

35,351 11,427

F F

F u

The following personnel transactions occurred in February 2013:

NAME POSITION

APPOINTMENT (S)

Michael Bennett Custodian James Cox Custodian

Brian Spence Custodian Dwayne Stevenson Custodian Beth Pratt Dispatcher Trainee

APPOINTMENT($)- TEMPORARY- None

PROMOTION($}- None

TEMPORARY ASSIGNMENT TO HIGHER CLASSIFICATION

Fred Linett

William Shaw

TRANSFER(S) - None

RESIGNATION($}- None

RETIREMENT($}- None

From: Electrical Foreman To: Acting Manager, Power Signals & Communications

From: Technical Supervisor, Electrical Systems

To: Acting Director

- 2-

DEPT.

Equipment Way& Power Way& Power Way& Power Transit Services

Way& Power

Way & Power

Way & Power Way & Power

DATE

2/11/13 2/11/13 2/11/13 2/11/13 2/11/13

1/25/13 - 2/04/13

1/28/13- 2/04/13


PURCHASING & MATERIAl MANAGEMENT

During the month of February, 122 purchase orders were issued with a total value of $178,815. Of the $33,664 in monthly purchases where minority vendors could have served PATCO needs, $448 was awarded to MBEs and $8,635 to WBEs. The $9,083 total MBE/WBE purchases represent 5.1% of the total spent and 27% of the purchases available to MBE/WBEs. The storeroom completed 2,969 transactions in February; book value of inventory on hand at the end of February was $6,346,643.

TRANSIT SERVICES

The on-time performance for the 5,143 scheduled trips for the month of February was 97.29%.

MAINTENANCE

The following significant maintenance items were progressed in February:

• Car Overhaul • The first car under production at Alstom has most undercar control groups in place; pneumatic

piping is largely installed; console and cab partitions have been started. • First Article Inspections were completed for communications components, incorporating the

PA, radio, and automated announcement system, exterior and interior passenger information displays, interior video cameras/recorder and video display screens.

• All cars have been cleaned and abated. • Ten (10) cars have had structural inspections completed.

• Three (3) cars have floors installed. • Shop Annex Building

• The masonry work is largely complete and the roof is in place.

• The gas main is in place. • Interior partitioning has begun.

• Pit lighting in the existing shop building is being replaced.

• Sixteen (16) traction motors were changed out. • Two (2) trucks were overhauled. The journal housing repair procedure has been approved, and

assembly of wheelsets has resumed. • Interior heavy cleaning was performed on twenty (20) cars. • Sixty (60) exterior washes were performed this month; the cold weather in February limited this

activity. • Support services were provided as required for the following projects:

• Infrared Camera Installation in Philadelphia (started this month)

• Design of Track Rehab across Ben Franklin Bridge • PATCO and Ben Franklin Bridge Biennial Inspections (completed this month)

• Ben Franklin Bridge maintenance activities • Pole Line and Cable Replacement • Lindenwold Yard "Diamond" Crossover Replacement

• Lindenwold Yard Rehab

- 3-


• Lindenwold Shop Annex Building • Accessibility Improvements (Elevators) at 9th/10th/Locust and Ferry Avenue Stations • Replacement of Escalators at Woodcrest, 12th/13th and 15th/16th

• Transformer Replacement, Phase I (completed this month) • Repaving Parking Lots at Westmont and Lindenwold Stations

• Testing of relays at interlockings and substations continued. • Relamping of stations, subway tunnels, and parking lots continued.

• Replacement of wood ties and timbers continued in Lindenwold Yard as well as tamping of mainline switches and insulated joints.

• Rail replacement continued in various locations in the subway. • Subway fire alarm operational inspections continued.

SAFETY

The monthly report of the Safety Department is enclosed with this report.

KEY PERFORMANCE INDICATORS (KPI's)

As part of an overall effort to manage the organization utilizing quantifiable measures, PATCO has identified several categories of Key Performance Indicators (KPI's). As an example, recognizing the importance of escalators and elevators to our customers, PATCO is tracking availability of this equipment, as shown below:

Operational Percentage- February, 2013

Equipment Target Actual Variance Favorable I Unfavorable

Escalators* 90% 90.01% +.01% F Elevators 97% 98.66% +1.66% F

* The escalator at gth/Market South was out of service for the entire month. An inadequate supply of spare parts from Japan is the primary cause of the extended outage. We are hoping to develop alternate sources for the stair treads which frequently break; these pieces are an essential safety feature.

The availability of all escalators, exclusive of the gth/Market South unit, was 97.045% in February.

Respectfully submitted,

John D. Rink General Manager

-4-

INCOME Operao!ing l>lon..Opemting Tot-ill fThOOme.-?d Total l1100me-YID Total Oper.lnc.-Pci: Total OperJnc.-YTD

EXPENSE Way&Power Equipment Transportation AdmmistraOOn Purcllased PIJ'ne!" lns&Cia&ns

Sub-Totai-Pd Sub-Total-Yl1J

Of'EB Aoorua!-PD Of'EB Accrua!-YTD Rent-DRPA-PU Rent-DRPA-YTD Total Expenses-f'd Total Expen:ses-YTD

Pa:ssengers-PD Pa:sseooers-YTD

Car Miles-Pi:! CarMiles-YTD Oper Rev. !CM..PD O£!!;f Rev. tc:M-YTD

jAvg. Rev. lf'ass

PORT AUTHORITY TRANSIT CORPORATION COl~PARATI\IE STATEMENT OF REVENUE AND EXPENSES

2013

3fl!20t3 1:45PM

1ST AlP 2ND A!F' 3RD A!F' 4TH AlP 5TH AlP 6TH AlP 7TH NP STH NP BTH AlP 10TH AJP 11TH AlP 12TH A.'P 1!3112013 212812013 3!31l2013 ~13 5J31l2U13 6f3fl.t2ll13 7.f3112U13 813U21l13 9131l!2013 10!31t2fl13 11130/2013 12J31!21l13

2:,2.95,.147 31,476

2:,::126,623

2.2:95.147

711,393 464,252

l,t09,435 <11UG'4 l!l7,518 100,659

3,001l,93t

(I

!itll,Ul3

a,601.nll4

903,744

2.5300

3 .. 42It1

4H!,502:

5.5105

7.421:2

2.5744

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Income Gross Pa.sseng>erRevenue Sma'li Card Sales Less: Transfers Net Pass;enger Re11e;nue

Ad•11ertising Parlcirlf) Leases & Rentals Interest Misoelilaneous

Total ln=m.e

.Passerlf)ers

Port Authority Transit Corporation Analysis of BudgetediA.cluallncome -Year .2013

1st Accounting Pmod Ending J.anuary 31,. 2!l13

2013 Current Year-TO-Date Budget Budget Acluaf Variance Budget Actual variance

$24,:894.230 $2,084J!64 $:2,215,373 $130,7{)'J 6.27% F $2.004,664 $2.215,373 $-130,709 6.27% F 91,000 $7,583 7,940 357 4.71% F $7,58:3 7,940 $357 4.71% F

:554,540 4.567 4,993 (426} ~ Ll 4.567 4.003 (426) ~u $'24,930,6ll0 $2,087,6&0 $:2,218,320 $130,640 6.26% F $2,087,6&1 $2.2113.320 $-130,640 6.26% F

$681,860 $33,344 $:29,041 f,$4,303} -'12.:90% u $33,344 $21l,041 {$4,303} -12.:90% u 336,&19 71.'623 76,821 5,204 7.27% F 7·1,623 76,827 5.204 7.27% F

303,700 25,308 0 (25,308} -100·J00% u 25,3{}8 0 (25.,308) -101100% u 2,500 21.2 238 26 12.26% F 21:2 238 .26 12.26% F

~ ~ .u2Z. ~ ~F 1a2. UllZ ~ ~F

$26.787.359 $2.218.549 $2.326.623 ~ ~ F S2 2H! 549 $2 32§ 623 ~ ~F

1lJ,370,000 868,393 00'3,744 35,.351 4.07% F 008,393 003,744 35,351 4.07% F

31712[}13

Gross Passenger Revenue Smart Card Sales LEss: Transfers Net PaSSI!!nger Reveooe

Other

Talallnoome

Way & f"cwe; Dept Equipment !Dept. Transportation Dept. Arlminisiratian Dept Insurance & Claims PU!dlasel:l Power

Sub-Tala!

Rent-IJRPA Reserl,oe, Accrual fur Of.'her Post Empl01jll1efrt Benetils

Tala! Expenses

Tmnslti..Dss

Port Atriborlty Transit Cor:pora1ion c:omparative AnalySis- 201.3

Budget lActuaHncome & Depar:tmental Expenses foc the Month Ending

January 31, 2013

2013 Cmrnnt Year-To-Date BUDGET BUDGET AcnJAL VARJANCE BUDGET ACTUAL VAR!AHCE

$24,81d4.230 'S2;!JM,fill4 $2,215,373 $130,7Qg fi.3%F $2;084.fill4 $2,215,373 $130,709 !L3%F 91,000 7,5!!3 7.940 2157 4.7% F 7,583 7,941} 357 4.7%F 54.540 4.567 4,Qga {426) -9.3% u 4.567 4.003 (428} -9~3% u

24,il30,600 2;1JS7J!80 2;218.320 130,f:4[) tt3% F 2,0B7.,68Cl 2,218,32[) 130,1.!40 6;3%F

U!ES,6ll9 130,Se9 108.3!l3 {22.566) -17:2% u 130,869 100.303 ~ -17.2% u

$26.787.359 $2;21;8,549 :52.326.62:3 ~ ~ F $221254\l :sz~l!~a ~ :IZ&F

$1'1,442,949 $9BB,7a7 $711.3ga $277.344 28.1% F ${11$2,737 $711.393 $277,344 28.1% F 6,921.1l5B 551,71$2 464,252 87,536 15c9% F 551,788 41l4,252 87,536 1!Hl%-F

16,844,554 1,283,540 1,109,435 174,105 13.6% F 1,283,54[) 1,100,435 174,105 13:6%F 5,42rl,455 435,152 317,674 118,478 27:2%F 438,152 317,674 118,478 272%F 1,638,407 136,534 1.00,659 35.875 26.3% F 138,534 100,659 35,875 2B.3%F 4.364.675 411l.BBB 387,518 23,215[) ~F 410,868 31$7,51-8 23,350· ~F

$4fl.;ll41,008 $3,807,819 $3,000;931 $716,688 18JS% F $3,807,619 $3,090,931 S716JlSB 18.8%F

6,122,,000 510,163 510,163 !} Oil% F !itO, 183 510,163 0 OJ:l"Ai F .Q .Q Q Q O.O%F Q !! Q [)J}%-F

$52.783,008 $4,317.782 $3.601.0!:14 $716.,688 16.6% F $4.317,782 ~,6rH,004 S7l6.tl8B 1&6% F

($25.978,639) ($2,;000,232) {$1,274,471) $824.761 ~% F ($2.000,23.2) ($1;274,471) $824,761 3B.3"Ai F

3171.2013

MEN10RANDUM

PORT AUTHORITY TRANSIT CORPORATION of Pennsylvania & New Jersey

To: John Rink PFITCO FROM:

SUBJECT:

DATE:

David Fullerton

Monthly Report: Safety Department- February 2013

March 5, 2013

1. Staff was involved in the following activities concerning Contractor Safety:

• Conducted Contractor's Safety Briefings and created the necessary follow-up reports of safety briefings as shown below:

DATE CONTRACTOR PATCO

PROJECT /WORK AREA ·NUMBER

CONTRACT .·· ATTENDING

02/04/13 JPC Group 49-2011 PATO Shop Annex Bldg. 1

02/04/13 JPC/E.B. O'Reilly 49-2011 PATO Shop Annex Bldg. 6

02/04/13 JPC Group/RCC 49-2011 PATO Shop Annex Bldg. 4

02/04/13 Ironworkers Local 399 Lindenwold 2

02/04/13 JPC/General Masonry 49-2011 PATO Shop Annex Bldg. 2

02/04/13 AP Construction 12-H PATCO Accessibility 9/10th

1 Locust & Ferry Ave

02/11/13 JPC/General Masonry 49-2011 PATO Shop Annex Bldg. 1

02/11/13 Ironworkers Local399 Lindenwold 3

02/11/13 PATCO New Hires Transit

Dispatcher Trainee 1 Services

02/11/13 PATCO New Hires Equipment Custodian 1

02/11/13 PATCO New Hires Way& Power Custodians 3

02/11/13 Burns Engineering 10-G Power Cable & Pole Line 2

02/11/13 Daidone/Henkels &

10-G Power Cable & Pole Line 1 McCoy

02/11/13 HNTB/Miller Brothers 35-C Lindenwold Diamond 1

02/11/13 Jacobs Engineering 47-2010 PATCO Transformers 1

02/11/13 JPC Group/RCC 49-2011 PATO Shop Annex Bldg. 3

Progress Report: Safety Department February 2013 {Cont'd) Page 2

DATE CONTRACTOR PATCO

CONTRACT

02/19/13 JPC/Union Roofing 49-2011

02/19/13 GMH Associates RFB 12-0019

02/19/13 AP/A & S Sprinkler 12-H

02/19/13 AP/Federal Elevator 12-H

02/19/13 Burns Engineering 10-G


10-G McCoy

02/19/13 JPC Group/RCC 49-2011

09/19/13 DRPA IS

02/19/13 PATCO Way & Power

02/23/13 Crown Pipeline Site Specific

02/23/13 South Jersey Gas Site Specific

02/25/13 Shelby/VFC Lightning 49-2011

02/25/13 Burns Engineering 10-G


10-G McCoy

02/25/13 JPC/General Masonry 49-2011

2/25/13 AP/Schindler Elevator 48-2011

02/25/13 Titan/a2bTechnologies

02/25/13 Titan/SMS Building Sys

02/25/13 JPC Group/RCC 49-2011

02/25/13 Schneider Electric

FEB SAFETY DAY PASSES

PROJECT/WORK AREA NUMBER

ATTENDING

PATO Shop Annex Bldg. 8

Repairs to Overhead 4

Crane PATCO Accessibility 9/10th Locust & Ferry 1 Ave PATCO Accessibility 9/10th Locust & Ferry 1 Ave Power Cable & Pole

1 & 5 QSP Line

Power Cable & Pole 2&QSP

Line

PATO Shop Annex Bldg. 2 & 1 QSP

Various Contracts 1QSP

Various Contracts 1 QSP

Install New Gas Main 5

Install New Gas Main 1


Power Cable & Pole 1

Line

Power Cable & Pole 1

Line


Escalators Woodcrest, 3

12/13 & 15/16 Locust

Station Advertising 4

Station Advertising 1


Security Camera Project 2

Various Contracts 2

Progress Report: Safety Department February 2013 (Cont'd) Page 3

Drug & Alcohol Tests -for February, 2013 Random Drug only 10 Random Alcohol 2 Post Accident Drugs 0 Post Accident Alcohol _Q TOTAL TESTS COMPLETED 12

2. Staff was involved with the following activities concerning Employee Health and Safety: • Participated in meeting with safety vendor to discuss new safety items. • Conducted four (4) environmental audits. • Participated in meeting with Fall Proof concerning "Competent Person" training.

3. Internal PATCO Safety Activities: • Conducted and participated in monthly Joint Workplace Committee meeting.

• Participated in monthly SACC meeting. • Participated in planning meeting for 2013 Emergency Drill

4. Involvement in Authority Activities: • Participated in Central Safety & Health Meeting. • Participated in 800 MHz Radio Expansion Progress Meeting. • Participated in Incident/Accident Subcommittee

5. Outside Agency Involvement • Participated in Rail Safety Program At Middlesex County Fire Academy in Sayerville, NJ. • Met with community leaders concerning PATCO's 2013 Emergency Drill.


ASSETS

BALANCE SHEET January 31, 2013

December 31, 2012

Cash (Includes $107,460 in Station Escrow Funds) Investments (Note 1) Accounts Receivable Inventory at lower of cost (first-in, first-out) or market Prepaid Expenses Work Orders in Progress

LIABILITIES AND EQUITY Liabilities:

Accounts Payable: Trade Delaware River Port Authority (Note 2)

Accrued Liabilities: Reserve for Other Post Employment Benefits (Note 4) Deferred Revenue (Note 5) Wages Payroll taxes Pension and Other Sick Leave Benefits Reserve for Unused Vacation Reserve for contingent liabilities (Note 3)

Equity: Advances :from Delaware River Port Authority Deficit

$572,179 2,654,919

529,421 6,395,086

385,872 539,038

$11,076,515

$2,017,976 238,608,000

14,261,340 3,244,502

628,836 58,442

384,857 544,436 313,820

4,978,051 $ 265,040,260

343,360,196 ($ 597323,941)

$ 11,076,515

January 31, 2013

$1,787,812 2,655,157

255,654 6,365,162 1,060,917

506,079

$12,630,781

$1,373,167 239,118,163

14,261,340 3,265,689

546,721 33,126

431,055 544,436 313,820

5,016,251 $ 264,903,768

346,325,423 ($ 598,598A10)

$ 12,630,781

PORT AUTHORITY TRANSIT CORPORATION (A Wholly Owned Subsidiary Of Delaware River Port Authority)

STATEMENT OF REVENUES AND EXPENSES AND DEFICIT FOR THE PERIOD INDICATED

Operating Revenues: Passenger fares Passenger parking Passenger - other

Advertising Telecommunications Rental Income Miscellaneous Interest Income From Investments

Operating Expenses: Maintenance of Way and Power Maintenance ofEquipment Purchased Power Transportation General Insurance Superintendence and General Office

Rent of Rapid Transit System Facilities (Note 2) Other Post Employment Benefits Accrual (Note 4)

Net Income (loss)

Deficit, December 31, 2011

Deficit, January 31,2013

Year to date ended

1/31/2013

$2,208,524 76,827

9,796

29,041 0

2,197 238

$2,326,623

711,393 464,252 387,518

1,109,435 100,659 317,674

3,090,931 510,163

0 $3,601,094

( $ l ,274,47!)

($ 597,679,609)

~~- -qg 954 () 0 ()) \'V ) ... ,. - , 0

See Notes To Financial Statements

Month ended

1/31/2013

$2,208,524 76,827

9,796

29,041 0

2,197 238

$2,326,623

711,393 . 464,252

387,518 1,109,435

100,659 317,674

3,090,931 510,163

0 $3,601,094

( $ 1,274,471)

1. Investments:

PORT AUTHORITY TRANSIT CORPORATION (A Wholly Owned Subsidiary of the Delaware River Port Authority)

January 31, 2013

NOTES TO FINANCIAL STATEMENTS

The Corporation has set aside $2,655,000. par value Treasury Bill due 5-30-13 to partially fund its liability for self-insurance with the following limits:

(a) Totally self-insured for Voluntary Workers Compensation.

(b) Comprehensive General Liability from the first dollar to $5,000,000 per occurrence.

2. Rent of transit system facilities:

All rapid transit system facilities used by the Corporation are leased from the Delaware River Port Authority, under terms of an agreement dated April 18, 1969 and amended June 3, 1974. The lease requires the Corporation to operate and maintain the Locust-Lindenwold line.

The terms of the amended agreement, which was made retroactive to January 1, 1974, and which is to continue from year to year, provide that the Corporation pay a minimum annual rental of $6,122,000, which approximates the sum of the annual interest expense to the Delaware River Port Authority for that portion of its indebtedness attributable to the construction and equipping of the leased facilities plus the provision for depreciation of the rapid transit facilities as recorded by the Authority. In addition, the lease requires the Corporation to pay to the Authority any net earnings from operations for the Locust-Lindenwold line less a reasonable amount to be retained for working capital and operating reserves.

The rent is payable semi-annually on June 30 and December 31. The Corporation is in default of this agreement as payments totaling $239,118,163 from January 1, 1974 through January 31, 2013 have not been made to the Authority.

3. Reserves for Contingent Liabilities:

Pursuant to a policy of self-insurance, the Corporation has reserved $3,520,000 for Comprehensive General Liability and $1,496,251 for Workers' Compensation.

4. Other Post-Employment Benefits:

The Government Accounting Standards Board (GASB) has issued Statement No. 45, "Accounting and Financial Reporting by Employers for Post-Employment Benefits Other than Pensions (OPEB)," which addresses the accountability and disclosure of the costs and obligations, that are associated with postemployment health care and other non-pension benefits to current and future retirees, by governmental entities. Pursuant to this requirement, the Corporation adopted its reporting requirements during the 2007 fiscal year. The OPEB accrual, in recognition of the costs and obligations associated with postemployment health care, represents an actuarial determined amount upon an unfunded assumption under a 30-year amortization period at a discount rate of 5%.

5. Deferred Revenue:

Deferred revenue consists of the prepayment of fares related to the unearned values on passengers' smart cards for unused trips.

Vendor Name Kaeser And Blair Incorporated Spectrum Marketing & Communications Inc.

Cubic Transportation Systems

Acadaca

Dunbar Armored Inc.

Robert Traver

New Penn Motor Express

City Of Philadelphia

Harris Communications Inc. Motorola Inc. Tele-Source Ind. Inc.

Atlantic City Electric Hess Corporation PECO Energy PSE&G Co.

AARP Health Care Options NJ Dept of Labor & Workforce Development Div Standard Insurance Company Teamsters Health & Welfare Funds Teamsters Pension Fund UnitedHealthcare

Treasury Direct

AFLAC NEW YORK Commonwealth Of Pennsylvania lNG National Drive PATCO- Flexible Spending Account South Jersey Federal Credit Union State Of New Jersey GITAX Teamsters Local Union 676 United Way Of Camden County

lntemal Revenue Service Pa Dept Of Revenue

DIRECTV Business Service Center South Jersey Welding Supply Company

Otis Elevator Company

Frederick C Linett Jr Robert L Kruckowski

Federal Express Corp.

ISO Bunkers, LLC. South Jersey Gas Company

Borough of Collingswood

Qual-Lynx

Contemporary Machinery & Engineering

Port Authority Transit Corporation Monthly List Of Payments 02/01/13 through 02/28/13

Meeting Date 03/20/13

Advertising Advertising Advertising Total

Item Description

AFC Customer Service Center AFC Customer Service Center Total AFC IS System Administration Support AFC IS System Administration Support Total Armored Car Services-Revenue Transport Armored Car Services-Revenue Transport Total Car Overhaul Project Travel Expenses Car Overhaul Project Travel Expenses Total Car Overhaul, Preparation costs for car shipment Car Overhaul, Preparation costs for car shipment Total City Wage Tax City Wage Tax Total Communications Communications Communications Communications Total Electric Power Electric Power Electric Power Electric Power Electric Power Total Employee Benefits Employee Benefits Employee Benefits Employee Benefits Employee Benefits Employee Benefits Employee Benefits Total Employee Deduction U.S. Savings Bonds Employee Deduction U.S. Savings Bonds Total Employee Payroll Deductions Employee Payroll Deductions Employee Payroll Deductions Employee Payroll Deductions Employee Payroll Deductions Employee Payroll Deductions Employee Payroll Deductions Employee Payroll Deductions Employee Payroll Deductions Employee Payroll DeduCtions Total Employee Withholding Tax Deposits Employee Withholding Tax Deposits Employee Withholding Tax Deposits Total Equipment Rental Equipment Rental Equipment Re.ntal Total Escalator/Elevator Maintenance Contract Escalator/Elevator Maintenance Contract Total Fees & Permits Fees & Permits Fees & Permits Total Freight Charges Freight Charges Total Fuel Expenses Fuel Expenses Fuel Expenses Total Installation of Bird Control Netting Installation of Bird Control Netting Total Insurance and Claims Insurance and Claims Total Inventory

Resolution # Amount 25K Threshold $290.00 25K Threshold $3,500.00

$3,790.00 PATC0-12-014 $20,791.25

$20,791.25 PATC0-09-002 $7,865.20

$7,865.20 DRPA-09-055 $874.18

$874.18 25K Threshold $212.71

$212.71 25K Threshold $288.59

$288.59 PATC0-09-004 $3,155.39

$3,155.39 25K Threshold $856.00 25K Threshold $45.60 25K Threshold $314.80

$1,216.40 Utility $25.19 Utility $252,108.09 Utility $58,812.76 Utility $29,515.04

$340,461.08 DRPA-12-096 $39,734.06

$6,919.13 PATC0-10-005 $22,656.73 PATC0-08-002 $270,170.64 PATC0-08-002 $91,342.00 DRPA-12-089 $180,994.71

$611,817.27 $100.00 $100.00

$9,730.69 $29,000.31 $35,112.64

$8.00 $3,327.44

$98,594.17 $38,088.56 $11,574.00

$85.12 $225,520.93 $417,276.61

$6,274.83 $423,551.44

25K Threshold $42.99 25K Threshold $35.13

$78.12 PATC0-10-001 $19,558.26

$19,558.26 25K Threshold $18.00 25K Threshold $18.00

$36.00 25K Threshold $218.25

$218.25 DRPA-12-047 $55,696.69

Utility $5,389.33 $61,086.02

25K Threshold $1,377.00 $1,377.00

DRPA-12-006 $4,334.05 $4,334.05

25K Threshold $1,762.57

Page lofS

Allen Sales & Service Ansaldo STS USA, Inc. United Laboratories

Vendor Name

W E Timmerman Co Inc

C.L. Presser Company Harsco Track Technologies Hilti Inc Patriot Marine Travers Tool Co., Inc. Tri-State Industrial Distributors of NJ, Inc. Uline Winchester Industries Inc.

503 Corporation Allied Electronics, Inc. Cooper Electric Supply Co. Electronics Connections, Inc. Fotronic CorporationfTest Equipment Depot Franklin Electric Co. Knopp Inc Lindley Electric Supply Marlac Electronics, a Div.of Syscom Tech, LLC Newark lnOne Pemberton Electrical Supply Company

CO I NCO Captech, Inc.

BDF Industrial Fasteners C.L. Presser Company Industrial Distribution Group Louis P Canuso Inc. United Refrigeration Inc Wharton Hardware & Supply

Ansaldo STS USA, Inc. Newark lnOne

Ansaldo STS USA. Inc. Bartuk Hose & Hydraulics Billows Electric Supply Co. Inc. C.L Presser Company Cole-Parmer GKY Industries Helwig Carbon Products, Inc. lndusco, Ltd Ohmite Manufacturing Precision Flow LLC Rowland Company Shamong Mfg. Co. The Briggs Company Vapor Stone Rail Systems

BioChem Systems Inc. Camden Bag & Paper Company INDCO Inc. Nexgen

A & L Septic Services Almond Glass Works Inc. Billows Electric Supply Co. Inc. Cintas Corp Conroy's Comer Franklin Electric Co.


Meeting Date 03/20113

Item Description Inventory Total Inventory - Buildings and Grounds Inventory- Buildings and Grounds Inventory - Buildings and Grounds Inventory - Buildings and Grounds Inventory- Buildings and Grounds Total Inventory - Tools Inventory - Tools Inventory - Tools Inventory - Tools Inventory - Tools Inventory - Tools Inventory - Tools Inventory - Tools Inventory- Tools Total Inventory-Electrical/Electronic Supplies Inventory-Electrical/Electronic Supplies Inventory-Electrical/Electronic Supplies Inventory-Electrical/Electronic Supplies Inventory-Electrical/Electronic Supplies Inventory-Electrical/Electronic Supplies lnventory"Eiectricai/Eiectronic Supplies Inventory-Electrical/Electronic Supplies Inventory-Electrical/Electronic Supplies Inventory-Electrical/Electronic Supplies Inventory-Electrical/Electronic Supplies Inventory-Electrical/Electronic Supplies Total Inventory-Fare Collection Material Inventory-Fare Collection Material Inventory-Fare Collection Material Total Inventory-Hardware Inventory-Hardware Inventory-Hardware Inventory-Hardware Inventory-Hardware Inventory-Hardware Inventory-Hardware Total Inventory-Track and Signal Inventory-Track and Signal Inventory-Track and Signal Total Inventory-Transit Vehicle Material Inventory-Transit Vehicle Material Inventory-Transit Vehicle Material Inventory-Transit Vehicle Material Inventory-Transit Vehicle Material Inventory-Transit Vehicle Material Inventory-Transit Vehicle Material Inventory-Transit Vehicle Material Inventory-Transit Vehicle Material Inventory-Transit Vehicle Material Inventory-Transit Vehicle Material Inventory-Transit Vehicle Material Inventory-Transit Vehicle Material Inventory-Transit Vehicle Material Inventory-Transit Vehicle Material Total Janitorial Supplies Janitorial Supplies Janitorial Supplies Janitorial Supplies Janitorial Supplies Total Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds

Resolution # Amount $1,762.57

25K Threshold $186.83 25K Threshold $2.493.47 25K Threshold $367.91 25K Threshold $176.38

$3,224.59 25K Threshold $204.00 25K Threshold $63.82 25K Threshold $242.47 25K Threshold $30.79 25K Threshold $68.33 25K Threshold $602.12 25K Threshold $64.89 25K Threshold $2,183.50

$3,459.92 25K Threshold $823.82 25K Threshold $155.53 25K Threshold $688.00 25K Threshold $1,584.34 25K Threshold $88.00 25K Threshold $12,196.80 25K Threshold $2,040.00 25K Threshold $347.10 25K Threshold $1,122.93 25K Threshold $215.15 25K Threshold $201.60

$19,463.27 25K Threshold $289.77 25K Threshold $147.50

$437.27 25K Threshold $131.35 25K Threshold $14.00 25K Threshold $151.10 25K Threshold $40.51 25K Threshold $174.43 25K Threshold $255.75

$767.14

25K Threshold $109.45 25K Threshold $4.479.41

$4,588.86 25K Threshold $845.87 25K Threshold $452.84 25K Threshold $900.00 25K Threshold $190.50 25K Threshold $500.86 25K Threshold $215.60 25K Threshold $17,031.01 25K Threshold $1,359.39 25K Threshold $599.98 25K Threshold $142.38 25K Threshold $2,040.28 25K Threshold $241.04 25K Threshold $1,810.81 25K Threshold $31.00

$26,361.56 25K Threshold $658.31 25K Threshold $2,303.00 25K Threshold $312.50 25K Threshold $2,011.67

$5,285.48 25K Threshold $600.00 25K Threshold $1,042.00 25K Threshold $518.20 25K Threshold $1,304.40 25K Threshold $289.79 25K Threshold $1,550.00

Page 2 of 5

Grainger Haddon Locksmith Home Depot Johnstone Supply Joseph Fazzio Inc. Nexgen

Vendor Name

Prime Group Associates Inc. QC Inc. SignA Rama SimplexGrinnell LP South Jersey Welding Supply Company Stanley Security Solutions, Inc. Willier Electric Company

Al's Auto Parts Altec Industries, Inc. American Auto Glass Blaese's Tire Service Inc. Dejana Truck & Utility Equipment Co. Inc. Echelon Ford Elkins Chevrolet Inc HA DeHart & Son Hough Petroleum Joseph Fazzio Inc. Posh Car Wash & Express Lube Tire Corral

Pitney Bowes Inc

Schneider Electric

Schiavone Electronic Labs, Inc. Simco Electronics Superior Scale & Instrument Corporation

WORKNET Occ Med

WORKNET Occ Med

Nestle Waters North America Inc.

Allied Printing Resources COW Government, Inc. G A Blanco & Sons Inc. Lowe's Commercial Services Perfect Image Cartridge Solutions, Inc. Philip L Spinelli V.E. Ralph & Sons, Inc. W.B. Mason Co., Inc.

PATCO- Payroll Account

PNC BANK

Stevens & Lee

ALLDATA Beyond Trust I eEye Digital Security SHI International Corporation SunGard Availability Services LP. Unisys Corporation

Archer & Greiner, A Professional Corp. KLJ Transcription Services



Item Description Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds Maintenance Of Buildings and Grounds Total Maintenance Of Highway Vehicles Maintenance Of Highway Vehicles Maintenance Of Highway Vehicles Maintenance Of Highway Vehicles Maintenance Of Highway Vehicles Maintenance Of Highway Vehicles Maintenance Of Highway Vehicles Maintenance Of Highway Vehicles Maintenance Of Highway Vehicles Maintenance Of Highway Vehicles Maintenance Of Highway Vehicles Maintenance Of Highway Vehicles Maintenance Of Highway Vehicies Total Maintenance Of Office Equipment Maintenance Of Office Equipment Total Maintenance of Security Equipment Maintenance of Security Equipment Total Maintenance Of Shop Equipment Maintenance Of Shop Equipment Maintenance Of Shop Equipment Maintenance Of Shop Equipment Total Medical-Drug and Alcohol Testing Medical-Drug and Alcohol Testing Total Medical-Physical Exam Medical-Physical Exam Total Office Expense Office Expense Total Office Supplies And Equipment Office Supplies And Equipment Office Supplies And Equipment Office Supplies And Equipment Office Supplies And Equipment Office Supplies And Equipment Office Supplies And Equipment Office Supplies And Equipment Office Supplies And Equipment Total Payroll For Accounting Period Payroll For Accounting Period Total P-Card Purchases P-Card Purchases Total Professional Ser. - Labor Relations Professional Ser. - Labor Relations Total Professional Ser. Information Systems Professional Ser. Information Systems Professional Ser. Information Systems Professional Ser. Information Systems Professional Ser. Information Systems Professional Ser. Information Systems Total Professional Services - Legal Professional Services - Legal Professional Services- Legal Total

Resolution # Amount 25K Threshold $1,385.33 25K Threshold $132.00 25K Threshold $579.38 25K Threshold $464.29 25K Threshold $672.99 25K Threshold $785.18 25K Threshold $3,400.00 25K Threshold $679.00 25K Threshold $1,682.00 25K Threshold $4,899.25 25K Threshold $152.72 25K Threshold $130.52 25K Threshold $1,670.00

$21,937.05 DRPA-12-038 $3,002.98 25K Threshold $319.67 25K Threshold $235.00 25K Threshold $443.00 25K Threshold $164.35 25K Threshold $1,261.35 25K Threshold $77.82 25K Threshold $74.61 25K Threshold $1,429.50 25K Threshold $359.17 25K Threshold $84.50 25K Threshold $251.17

$7,703.12 25K Threshold $180.00

$180.00 PATC0-12-016 $8,079.00

$8,079.00 25K Threshold $295.00 25K Threshold $128.00 25K Threshold $1,750.00

$2,173.00 PATC0-11-003 $1,421.00

$1,421.00 PATC0-11-003 $257.00

$257.00 25K Threshold $726.79

$726.79 25K Threshold $3,280.86 25K Threshold $50.00 25K Threshold $1,625.00 25K Threshold $37.98 25K Threshold $208.00 25K Threshold $31.79 25K Threshold $850.00 DRPA-11-115 $9,736.96

$15,820.59 $939,206.40 $939,206.40

25K Threshold $1,281.95 $1,281.95

DRPA-12-020 $3,735.00 $3,735.00

25K Threshold $1,200.00 25K Threshold $1,615.00 25K Threshold $16,488.20 DRPA-10-135 $1,655.00 25K Threshold $15,980.00

$36,938.20 DRPA-12-020 $31,331.20 DRPA-12-020 $150.00

$31,481.20

Page 3 ofS

Brendan Gallagher Chad Sentell Joseph McElroy Joseph Porco Trena Wise Yevgeniya Yelkina

Vendor Name

M.L.Ruberton Construction Co., Inc.

A & A Glove & Safety Co. Airgas Safety, Inc. Arbill Industries Inc Eye land Irvine Fire & Safety Pendergast Safety Equipment Co

LexisNexis Risk Solutions, Inc.

Freehold Pest Control Inc.

Republic Services Waste Management of New Jersey, Inc.

Tab Inc.

Treasurer, State of NJ

Borough Of Lindenwold Sewer Utility NJ-American Water Co. Township Of Voorhees Water Revenue Bureau City of Philadelphia

A & B Wiper Supply Inc Billows Electric Supply Co. Inc. Engineered Hydraulics Inc. Eutectic Corp Fuchs Lubricants, Co. Lawson Products Me Master-Carr Supply Co Muenz Engineered Sales Co. Reit Lubricants Shelterlogic Sherwin-Williams Co., Woodbury, NJ Tri State Industrial Supply Tri-State Industrial Distributors of NJ, Inc. UZ Engineered Products

ISACA WTS

Verizon

MIT Products Inc.

SEPTA

Albert J. Profico Sr. John A. DiReigo John J. Shea, Jr. Sheraton Phoenix Downtown Hotel

Hugh P. Mcintyre

A & A Glove & Safety Co. Keystone Uniform Cap Inc



Refunds Refunds Refunds Refunds Refunds Refunds Refunds Total

Item Description

Replace PATCO Right-of-Way Fencing Replace PATCO Right-of-Way Fencing Total Safety Expenses Safety Expenses Safety Expenses Safety Expenses Safety Expenses Safety Expenses Safety Expenses Total Security/Law Enforcement Costs Security/Law Enforcement Costs Total Service Contract - Pest Control Service Contract- Pest Control Total Service Contract- Trash Removal Service Contract- Trash Removal Service Contract- Trash Removal Total Service Contracts Service Contracts Total Settlement Of Claim Settlement Of Claim Total Sewer Water Charges Sewer Water Charges Sewer Water Charges Sewer Water Charges Sewer Water Charges Total Shop Supplies Shop Supplies Shop Supplies Shop Supplies Shop Supplies Shop Supplies Shop Supplies Shop Supplies Shop Supplies Shop Supplies Shop Supplies Shop Supplies Shop Supplies Shop Supplies Shop Supplies Total Subscriptions & Memberships Subscriptions & Memberships Subscriptions & Memberships Total Telephone Expenses Telephone Expenses Total Track & Signal Material Track & Signal Material Total Transfer Payments Transfer Payments Total Travel Expenses Travel Expenses Travel Expenses Travel Expenses Travel Expenses Total Tuition Reimbursement Tuition Reimbursement Total Uniform Purchases Uniform Purchases

Resolution# Amount 25K Threshold $80.00 25K Threshold $14.00 25K Threshold $19.00 25K Threshold $20.00 25K Threshold $20.00 25K Threshold $17.00

$170.00 PATC0-09-004 $46,089.00

$46,089.00

25K Threshold $325.37 25K Threshold $1,048.63 25K Threshold $1,504.93 25K Threshold $1,080.00 25K Threshold $1,835.90 25K Threshold $670.43

$6,465.26 25K Threshold $338.25

$338.25 25K Threshold $385.00

$385.00 PATC0-11-015 $350.65 PATC0-12-004 $1,240.00

$1,590.65 25K Threshold $150.00

$150.00 25K Threshold $400.00

$400.00 Utility $2,344.28 Utility $857.29 Utility $120.00 Utility $149.99

$3,471.56 25K Threshold $1,015.50 25K Threshold $131.25 25K Threshold $126.27 25K Threshold $2,092.47 25K Threshold $1,042.50 25K Threshold $1,008.46 25K Threshold $323.59 25K Threshold $588.38 25K Threshold $4,260.00 25K Threshold $253.99 25K Threshold $138.27 25K Threshold $236.47 25K Threshold $369.09 25K Threshold $265.20

$11,851.44

25K Threshold $430.00 25K Threshold $225.00

$655.00

Utility $1,138.08 $1,138.08

25K Threshold $858.62 $858.62

PATC0-95-002 $95,289.75 $95,289.75

25K Threshold $83.86 25K Threshold $217.56 25K Threshold $62.68 25K Threshold $642.24

$1,006.34 25K Threshold $1,125.00

$1,125.00

25K Threshold $60.00 25K Threshold $1,666.00

Page 4 ofS

Port Authority Transit Corporation Monthly List Of Payments 02101/13 through 02128/13


Vendor Name

UniFirst Corporation

COW Government, Inc.

Damon K. Lacey, Court Officer Expertpay Child Support Higher Education Student Assistance Auth. Internal Revenue Service Isabel C. Balboa, Trustee NEW JERSEY FAMILY SUPPORT PAYMENT CENTER Superior Court of NJ, Special Civil Part

Qual-Lynx

Item Description Uniform Purchases Total Uniform Rental & Cleaning Uniform Rental & Cleaning Total Upgrade Power Feed for Lindenwold Yard Upgrade Power Feed for Lindenwold Yard Total Wage Attachments Wage Attachments Wage Attachments Wage Attachments Wage Attachments Wage Attachments Wage Attachments Wage Attachments Total Workers Compensation Costs Workers Compensation Costs Total Grand Total

Resolution #

PATC0-12-011

25K Threshold

25K Threshold 25K Threshold 25K Threshold 25K Threshold 25K Threshold 25K Threshold 25K Threshold

DRPA-12-098

Amount $1,726.00 $3,704.67 $3,704.67

$178.00 $178.00 $545.00

$10,357.71 $388.00 $192.00 $435.72

$1,200.00 $443.84

$13,562.27 $122,698.25 $122,698.25

$3,175,476.24

Page 5 ofS

PATCO MONTHLY LIST OF PURCHASE ORDER CONTRACTS- FEBRUARY 2013.xlsx

A & A GLOVE & SAFETY CO. Stores Inventory- Lindenwold 132548 $330.00 25KTHRES

A.C. RADIO SUPPLY, INC. Maint-Public Address System 132533 $270.00 25KTHRES

AAF International Stores Inventory- Lindenwold 132440 $103.20 25KTHRES

Airgas Safety, Inc. Stores Inventory- Lindenwold 132476 $237.08 25KTHRES

AJ Images Advertising 132439 $1,875.00 25KTHRES

ALLIED ELECTRONICS, INC. Stores Inventory- Lindenwold 132552 $98.64 25KTHRES

Amerallnternationallnc. Stores Inventory- Lindenwold 132523 $24.80 25KTHRES

Ansaldo STS USA, Inc. Stores Inventory- Lindenwold 132449 $651.36 25KTHRES

ARAMSCO Stores Inventory- Lindenwold 132462 $550.00 25KTHRES

ARB ILL INDUSTRIES INC Stores Inventory- Lindenwold 132471 $2,175.75 25KTHRES

ARB ILL INDUSTRIES INC Stores Inventory- Lindenwold 132549 $512.00 25KTHRES

ARBILL INDUSTRIES INC Stores Inventory- Lindenwold 132553 $501.61 25KTHRES

BDF INDUSTRIAL FASTENERS Stores Inventory- Lindenwold 132538 $169.86 25KTHRES

Bergen Auto Upholstery Co., Inc. Stores Inventory- Lindenwold 132469 $110.00 25KTHRES

BILLOWS ELECTRIC SUPPLY CO. INC. Stores Inventory- Lindenwold 132542 $635.28 25KTHRES

BILLOWS ELECTRIC SUPPLY CO. INC.

Brandywine Packaging

BURLINGTON SAFETY LAB INC

Burroughs Payment Systems, Inc.

C.L. PRESSER COMPANY

C.L. PRESSER COMPANY

CHERRY VALLEY TRACTOR

CHESTNUT RIDGE FOAM, INC.

CHICKS BLOCK CO.

Cooper Electric Supply Co.

Cooper Electric Supply Co.

Criterion Laboratories, Inc.





DELL MARKETING L.P.

DENNY SEPTIC SERVICE & PORTABLE TOILETS

DENNY SEPTIC SERVICE & PORTABLE TOILETS

DIG I-KEY CORP.

EAST COAST FLAG & BANNER COMPANY

ECHELON FORD

EHMKE MANUFACTURING CO., INC.

Electronics Connections, Inc.

ELECTRONICS EXCHANGE

Entek Systems

EVELAND

FASTENAL COMPANY

Franklin Electric Co.




FRANKLIN FIBRE-LAMITEX CORP.

FUSES UNLIMITED

G A BLANCO & SONS INC.

G A BLANCO & SONS INC.

Grainger

Grainger

Graybar Electric Co. Inc.

G-TEL Enterprises, Inc.

Buildings-elect.-maint. 132519 $249.93 25KTHRES

Stores Inventory- Lindenwold 132530 $202.80 25KTHRES

Stores Inventory- Lindenwold 83485 $1,264.00 25KTHRES

Stationary Forms, Print 132459 $243.40 25KTHRES



Snow & Ice Removal 132452 $1,065.00 25KTHRES


Stores Inventory- Lindenwold, 132485 $265.20 25KTHRES



Prof. Services-safety 132535 $135.00 25KTHRES





Maintenance 301203 $9,808.62 25KTHRES

Buildings-plumb.-maint. 132534 $250.00 25KTHRES




Auto-materials, Oil,& Repairs 132546 $307.29 25KTHRES





SAFETY 301204 $1,000.00 25KTHRES





Buildings-elect.-maint. 132528 $129.00 25KTHRES










HOUGH PETROLEUM

HOUGH PETROLEUM

INDCO INC.

INDCO INC.

INDCO INC.

lnvensys Rail Corp.

JAYMAR PRECISION INC.

JOHNSTONE SUPPLY

Kaman Industrial Technologies Corp.

KEYSTONE FIRE PROTECTION CO.

LINDLEY ELECTRIC SUPPLY

LOUIS P CANUSO INC.

MAC Products Inc

Matheson Tri-Gas, Inc.

MCMASTER-CARR SUPPLY CO

MCMASTER-CARR SUPPLY CO

MERCHANTVILLE OVERHEAD DOOR CO., INC.

Motorola Solutions, Inc.



NATIONAL BATIERY

NEW PENN MOTOR EXPRESS

NEW PIG CORP

OHMITE MANUFACTURING

PAPER MART INC.

Pemberton Electrical Supply Company

Pemberton Electrical Supply Company

PENDERGAST SAFETY EQUIPMENT CO

Penn Machine Company

PERFECT IMAGE CARTRIDGE SOLUTIONS, INC.

Performance Dodge Inc.

Peripheral Resources

Philadelphia Sound Production Inc.

POM, Inc.

REPCO, Inc.

RSE INC.

S/H Technical Parts

Security and Data Technologies, Inc.

Sherwin-Williams Co., Woodbury, NJ

SimplexGrinnell LP

Smalley Steel Ring Company

Smith Supply

SNAP-ON INDUSTRIAL

Sosmetal Products Inc.

SOUTH JERSEY WELDING SUPPLY COMPANY

SOUTH JERSEY WELDING SUPPLY COMPANY

TAB INC.

Team One Repair, Inc.

Team One Repair, Inc.

Tire Corral

Tire Corral

Travers Tool Co., Inc.

TRECOINCORPORATED

TRI- DIM FILTER CORP

Stores Inventory- Lindenwold 132492 $271.20

Stores Inventory- Lindenwold




Replace Diamond Crossover in

Lindwld Yd.


Building H.V.A.C.






Welding Equipment



Station Doors





Car Overhaul (prep cars for

shipment)



Public Relations



Stores Inventory - Lindenwold

Gear Unit Ge 7ga56b1


Auto-materials, Oil,& Repairs


Communications





SAFETY




.Buildings-plumb.-maint.

Auto Equipment


Welding Equipment


Trash Removal-contract



Auto- TIRES

Auto- TIRES




132442

132536

132493

132483

132513

132470

132518

132495

132502

132444

132506

132514

132512

132545

132526

132441

83496

132501

132479

132455

301205

132457

132482

301201

132443

132473

132547

132453

132498

132489

132486

132456

132521

132505

83499

132464

301202

132508

132461

132522

132474

132484

132527

132458

132511

301200

132468

132550

132510

132472

132529

132460

132507

$58.25

$2,925.65

$1,349.10

$265.20

$15,597.76

$1,500.00

$769.09

$1,478.10

$124.20

$1,001.15

$68.52

$576.60

$2,532.20

$626.09

$276.22

$151.00

$1,848.91

$666.00

$21.85

$464.00

$2,500.00

$577.61

$1,944.16

$5,000.00

$934.68

$788.40

$1,033.36

$496.66

$1,860.00

$555.20

$900.00

$1,000.00

$1,640.00

$675.00

$120.00

$486.00

$8,500.00

$143.64

$36.00

$2,450.50

$2,631.68

$1,547.11

$1,043.88

$289.00

$169.24

$1,800.00

$170.00

$56.00

$914.50

$399.98

$57.00

$468.90

$359.88

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES

25KTHRES


TRI- DIM FILTER CORP

Tri County Appliance Service Company, Inc.

TRI-STATE INDUSTRIAL DISTRIBUTORS OF NJ, INC.



Uline

VAN- AIR & HYDRAULICS, INC.

Vertical Transportation Excellence

Vossloh Track Material Inc.



Waste Management of New Jersey, Inc.

WESTFLEET

WHARTON HARDWARE & SUPPLY

Wireless Electronics Inc.

Y-Pers, Inc.


Building H.a.v.c.




Postage


Prof. Services-safety



Highway Vehicles Repair & lnsp

Trash Removal-contract





132447

132537

132524

132544

132488

132477

301206

132496

132497

132438

301207

132503

132539

83484

132487

$1,120.00 25KTHRES

$2,296.72 25KTHRES

$847.44 25KTHRES

$181.65 25KTHRES

$68.00 25KTHRES

$74.44 25KTHRES

$48,420.00 PATC0-12-032

$1,626.00 25KTHRES

$275.74 25KTHRES

$101.73 25KTHRES

$1,872.00 25KTHRES

$279.80 25KTHRES

$352.98 25KTHRES

$50.00 25KTHRES

$1,717.00 25KTHRES

Delaware River Port Authority Operations & Maintenance Committee Meeting Minutes

March 6, 2013- 8:00a.m.

Attendance:

Committee Members: William Sasso, Chairman Andrew Reilly (via telephone) Joanna Cruz (via telephone) Joann Bell (via telephone) Richard Sweeney Charles Fen tress E. Frank DiAntonio

Others Present: Kerstin Sundstrom (designee), NJ Governor's Authority Unit (via telephone) John Matheus sen, Chief Executive Officer Michael Conallen, Deputy Chief Executive Officer Danielle McNichol, General Counsel and Corporate Secretary Michael Venuto, Chief Engineer John Rink, PATCO, General Manager Elizabeth McGee, Administrative Secretary Tom Raftery, Inspector General Tim Ireland, Director, Corporate Communications Kevin Schmidt, Deputy General Counsel, Pennsylvania

Chairman Sasso called the meeting to order and asked for the roll to be called. The Corporate Secretary called the roll and stated that there was a quorum. Chairman Sasso presided and stated that there were five items relating to the March 6, 2013 meeting.

Contract No. CB-24-2012, Commodore Barry Bridge, Roof Replacements

Mr. Venuto stated the project was publically advertised and bid documents were offered to the public beginning on December 8, 2012 with a bid opening date of January 23, 2013. Eight (8) sets of documents were sold. A total of one (1) bid was received.

Mr. Venuto stated the Authority received only one bid. Other roofing companies said they could not make the bid requirements with the bond requirement.

Chairman Sasso inquired if the Authority is in a position to change the requirements for bids?

Mrs. McNichol stated affirmative. The Authority could change the requirements and then rebid the project.

Page 1 of4

Chairman Sasso inquired if the issues with the roof were serious that the repairs could not wait to rebid.

Mr. Venuto stated negative. Maintenance has been repairing the roof as needed.

Chairman Sasso stated if there are no objections we will move forward with rebidding the project. No vote was taken and item referred for rebid to have competition.

Contract No. PATC0-50-2012, Construction Monitoring Services, Phase I Repairs of PATCO Ventilation Vaults



Contract No. PATC0-50-2012, Construction Monitoring Services, Phase I of PATCO Ventilation Vaults






Chairman Sasso inquired is this the type of card SEPTA uses?

Mr. Rink replied he wasn't sure what SEPTA uses. This is an update to the PATCO Freedom Card to have industry standard protection for card protection.

Chairman Sasso indicated that SEPT A has been negotiating with Xerox and it could be a positive initiative to integrate with them.




Page 2 of4


The Authority is presently undertaking several capital projects previously approved by the Board. During the course of the project(s) Engineering has determined that conditions affecting each project require contract modification adjusting the scope of work/contract items, compensation, and/or the time to perform the contract work as set forth in the attachment.

This is to be discussed further in Executive Session.

Chairman Sasso called for a motion to go into Executive Session. He said that the decisions made in Executive Session will be made public when the issues are resolved. Upon motion duly made and seconded, the Committee moved into Executive Session.

After discussions in Executive Session, on motion duly made and seconded, the following Resolution was approved and is recommended to the Board for adoption:


General Discussion- Non-Voting Items Change Order/Supplement Update

Contract No. PPC-22-2012 Camden Ferry Terminal Pile Cluster Repair

Mr. Venuto stated Camden Ferry Terminal Piles replaced six (6) piles and could reuse three (3). The other three (3) piles had extensive damage and could not be reused. Mr. Venuto continued that the project is finished. The project finished in the negative ($13K).

Spending Tracking

Mr. Venuto stated at this time they do not have the figures in for the current spending and will have finished projections for the April meeting.

Quarterly Board Update -Benjamin Franklin Bridge Bike Ramp Concepts

Mr. Venuto stated that there are three different types of ramps. Charts displaying the different types were presented. A meeting with stake holders and then a public hearing to weigh in on different alternatives will be held at a later date. Mr. Venuto continued by introducing Senior Engineer, Dan Cosgrove who will give an update on the progress of the Ben Franklin Bridge South Causeway.

Mr. Cosgrove stated Engineering has been moving forward with the design consultant and seven sub-consultants. We have completed the survey and concept plans. Mr. Cosgrove continued that all the structures are independent of the bridge. Design 1 and 2 are switch back ramps and design 3 is an extension of the existing walkway. Mr. Cosgrove continued that design 1 is the longest structure but has the least substructure elements. Design 2 is the lowest cost. Design 3 is a lesser grade and ends at the 5th street area. Mr. Cosgrove continued that all ramps are about 500 to 600

Page 3 of4

feet long. The cost is around $3.1 to $3.7 million dollars. Mr. Cosgrove continued that all facets are being considered and that we are moving forward with the design phase and want to complete the project by the end of the year.

Discussions included assurances of modem standards and safety with the Commissioners and staff.

It was determined that additional renderings would be done to evaluate other conditions discussed prior to moving to the public comment phase.


Page 4 of4

SUMMARY STATEMENT

ITEM NO.: PATC0-13-005 SUBJECT: PATCO Automated Fare Collection System-EV1 Upgrade

COMMITTEE: Operations and Maintenance



PROPOSAL: That the Board authorizes staff to negotiate a contract with Cubic Transportation Systems, Inc. to allow the ability to read/write to the MIF ARE DESFire EV1 microchip in the Automated Fare Collection (AFC) System.

Amount:

Firm:

$168,240

Cubic Transportation Systems, Inc. San Diego, CA

PURPOSE: Contract with Cubic Transportation Systems, Inc. to upgrade the current AFC system to allow the ability to read/write to the MIF ARE DESFire EV1 microchip and allow backward system compatibility as to allow the current MIFARE DESFire microchip in the FREEDOM cards to be accepted concurrently with new microchip.

BACKGROUND: PATCOs Automated Fare Collection (AFC) System Card Interface Devices were originally designed to read and write to the MIFARE DESFire microchips embedded in PATCO's Freedom Cards. The MIF ARE DESFire uses the Triple Data Encryption Standard with 4 KB of storage.

In 2010, NXP Semiconductor announced the discontinuation of the MIFARE DESFire chip. PATCO was able to obtain a large final order ofMIFARE DESFire chips in 2011 to allow time for PATCO's AFC system integrator to design an upgraded interface which would allow acceptance of a chip with a higher encryption standard.

The upgrade proposed by Cubic would allow the Card Interface Devices to read and write to the MIFARE DESFire EV1 chip. The EV1 chip uses Advanced Encryption Standard which supersedes the Triple Data Encryption Standard. The upgrade will support the backward compatibility of the chip and allow both types of chips to be used in the P ATCO system. The chip has 4 KB of memory and is compliant with the ISO/IEC 14443.4 standard.


--2- P A TCO Automated Fare Collection System-EV1 Upgrade

SUMMARY:

The upgrade will include all Card Interface Devices in the AFC system (Fare Gates, Ticket Vending Machines, Parking Gates, Ticket Office Terminals) and includes the new serial number conversion function to support the manufacturer code.

Cubic Transportation Systems is the current manufacturer/integrator ofPATCO's AFC system. The software and device components are proprietary to Cubic.


Capital Project#: Master Plan Status: Other Fund Sources: Duration of Contract: Other Parties Involved:

$168,240 General Fund- Subject to Reimbursement by Future Bod proceeds TE1307 N/A N/A 1 year N/A

RESOLVED:

RESOLVED

SUMMARY:

KFI!jdr

P ATC0-13-005 P ATCO Operations & Maintenance: March 6, 2013

Board Date: March 20, 2013 PATCO Automated Fare Collection System-EV1 Upgrade

RESOLUTION

That the Board of Commissioners authorizes the proper officers of the Port Authority Transit Corporation (PATCO) to negotiate a contract with Cubic Transportation Systems whereby Cubic will upgrade PATCO's Automated Fare Collection System to allow acceptance of the MIFARE DESFire EV1 chip in the amount of $168,240 per the attached Summary Statement; and be it further

The Chair, Vice Chair and the President must approve and are hereby authorized to approve and execute all necessary agreements, contracts, or other documents on behalf of P A TCO. If such agreements, contracts, or other documents have been approved by the Chair, Vice Chair and President and if thereafter either the Chair of Vice Chair is absent or unavailable, the remaining Officer may execute the said document(s) on behalf of PATCO along with the President. If both the Chair and Vice Chair are absent or unavailable, and if it is necessary to execute the said document(s) while they are absent or unavailable, then the President shall execute such documents on behalf of P ATCO.


Capital Project#: Master Plan Status: Other Fund Sources: Duration of Contract: Other Parties Involved:

$168,240 General Fund- Subject to Reimbursement by Future Bod proceeds TE1307 N/A N/A 1 year N/A

Delaware River Port Authority Finance Committee Meeting Minutes

March 6, 2013 - 9:30 A.M.

Committee Members: Jeffrey Nash (Committee Chair) David Simon, Esquire (Committee Vice Chair) E. Frank DiAntonio Denise Mason Rick Taylor Christopher Craig (McCord) (via telephone) Charles Fentress Walter D' Alessio (via telephone) Joann Bell (via telephone) Charles Fentress

Others Present: John Matheussen, Chief Executive Officer Michael Conallen, Deputy Chief Executive Officer John Hanson, Chief Financial Officer Danielle McNichol, General Counsel and Corporate Secretary Toni Brown, Chief Administrative Officer John Rink, P A TCO General Manager Tom Raftery, Inspector General Tim Ireland, Director of Communications James White, Director of Finance Val Bradford, Bridge Director BFB William Shanahan, Director of Government Relations Elizabeth McGee, Administrative Secretary

Chairman Nash called the meeting to order. He asked the Corporate Secretary to call the roll. It was announced by the Corporate Secretary that there was a quorum. Chairman Nash presided.

Financial Update

Mr. Hanson stated that the year to year traffic was 1.18% below 2012 traffic; revenues were up 0.56% from 2012 revenues. He stated that actuals were just under $3.7 million in traffic for January. Mr. Hanson stated that revenues are up by 1.6% and average toll is up by 1.7%. He continued that P ATCO ridership is up almost 22,000 riders and revenue is up almost $18,000 for the month. He stated that budget vs. actual tolls are over budget and P A TCO ridership is up 4.8%. Mr. Hanson continued that Operating Expenses were $2 million under for January reflective of a slow start, but that he expects we will catch up. We have $7 million in the budget vs. $5 million actual expenses. PATCO has $3.8 million in budget expenses. Authority wide $10.8 million in budget and $2.7 million spent.

Page 1 of3

Mr. Hanson stated with respect to the Capital Expenditures for 2012, the Expenditures were $102 million and balance in this account is at zero, with us now borrowing from the General Fund. The current cash balance in the General Fund is $271 million which is about $2 million less than last month. The Authority spent $4 million on capital expenses. In total $44.5 million is owed to the General Fund from the Capital Fund. Mr. Hanson continued that the Bond Debt has not changed from the last report. Mr. Hanson stated that the Letter of Credit (LOC) process is underway. Briefly, we have provided the termination letter language to our working group and are working on the replacement documentation now. It is expected that this will save us $4 million annually.

PATCO Scheduling Software- Purchase from Trapeze under State Contract

Mr. Rink stated that currently P ATCO utilizes Excel spreadsheets to perform scheduling tasks. While Excel is a good tool, it is not an efficient means for performing scheduling and is very limited in its ability. The Trapeze Scheduling Software offers P A TCO the flexibility needed to effectively plan for future modifications to service, more efficient utilization of personnel, equipment, and resources, and eventual app development for the Authority's customers. Mr. Rink continued that the scheduling software provides the first step in being able to provide apps for the Authority's customers in that it generates the required data for developers. Apps would provide real-time or static schedule and service data, service alert, etc., to the Authority's customers via smartphones or websites. Both NJ Transit and SEPTA utilize Trapeze Scheduling Software which could allow a developer to create one app that could integrate three systems. Once the first step of procuring and implementing the scheduling software is completed, we can move forward with the second step of app development.

Chairman Simon stated he has been backing this initiative. It would be a benefit to the Authority to get these apps in place to get real time information on the 1-Phone or Android of the Authority's customers for delays and schedules.

Chairman Simon inquired if the references have been researched for SHI.

Mr. Rink responded affirmative. Mr. Rink continued that Trapeze has modules we can purchase to create the apps internally.



PATCO Scheduling Software -Purchase from Trapeze under State Contract

DRP A Excess Workers' Compensation & Employers' Liability Policy -Increase in Limits

Ms. Brown stated the Authority's self-insured employers purchase Excess Worker's Compensation insurance as stop-loss to protect them against catastrophic or long-term claims

Page 2 of3

that eventually exceed their retentions. All Worker's Compensation claims at the Authority are self-insured up to the first $1 million. Claims that exceed $1 million are payable under the Authority's Excess Worker's Compensation and Employers' Liability insurance policy. The policy provides a specific loss limit of $5 million per occurrence above a $1 million self-insured retention. Mr. Brown continued that the Authority does have some outstanding claims and that our current excess limits are not where they need to be for current needs. One concern is that medical claims can be reopened and could lead to extensive claims. Aon suggested to the Authority to add an additional coverage layer for excess requirements. The policy would be prorated to the end ofthe term of 12/31/2013.

Ms. McNichol advised that excess coverage limits of $25 million are industry standard and she would recommend the additional coverage protection for the limited premium cost.



DRPA Excess Workers' Compensation & Employers' Liability Policy -Increase in Limits

Chairman Nash called for a motion to go into Executive Session. He said that the decisions made in Executive Session will be made public when the issues are resolved. Upon motion duly made and seconded, the Committee moved into Executive Session.


Page 3 of3

SUMMARY STATEMENT

ITEM NO.: PATC0-13-006 SUBJECT: Purchase of Transit Scheduling Software

COMMITTEE: Finance



PROPOSAL: That the Board of Commissioners authorizes staff to negotiate an agreement with SHI, Inc., Somerset, NJ for the purchase of Trapeze Scheduling Software described below. The software would be purchased under NJ Software State Contract #77560.

Amount: $179,489.03*

*Includes Year 1 maintenance agreement ($16,064.29)

Vendor: SHI, Inc. 290 Davidson A venue Somerset, NJ

PURPOSE: Scheduling software is an important tool in the transit industry. It serves many useful purposes. Some of the key components are writing more efficient train schedules, which improve throughput of the system and more efficient utilization of equipment, allocating personnel more efficiently so as to increase productivity, facilitating more efficient planning of track outages for track work, and planning for "what if' scenarios. Software features will help reduce operating costs through more efficient resource allocation.

BACKGROUND: Currently, PATCO utilizes Excel spreadsheets to perform scheduling tasks. While Excel is a good tool, it is not an efficient means for performing scheduling and is very limited in its ability. The Trapeze Scheduling Software offers P A TCO the flexibility needed to effectively plan for future modifications to service, more efficient utilization of personnel, equipment, and resources, and eventual app development for our customers.

Scheduling software provides the first step in being able to provide apps for our customers in that it generates the required data for developers. Apps would provide real-time or static schedule and service data, service alerts, etc., to our customers via smartphones or websites. Both NJ Transit and SEPT A utilize Trapeze Scheduling Software which could allow a developer to create one app that could

SUMMARY STATEMENT Finance 03/06/2013

-2- Purchase of Transit Scheduling Software

SUMMARY:

integrate all three systems. Once the first step of procuring and implementing the scheduling software is completed, we can move forward with the second step of app development.

The required funds to purchase the software are listed in the year 2013 capital budget as "Project #T13005 Scheduling Software".

Amount Source of Funds: Capital Project: Master Plan Status: Operating Budget: Other Fund Sources: Duration of Contract: Other Parties:

$179,489.03 General Fund Project #T13005 Scheduling Software N/A N/A N/A N/A N/A

RESOLVED:

RESOLVED:

SUMMARY:

JDR PATCO

P ATC0-13-006 Finance Committee: March 6, 2013

Board Date: March 20, 2013 Purchase of Transit Scheduling

Software

RESOLUTION

That the Board of Commissioners authorizes the proper officers of Port Authority Transit Corporation to negotiate a contract to purchase Trapeze Scheduling Software through SHI, Inc., Somerset, NJ, under NJ Software State Contract #77560, for a total cost not to exceed $179,489.03; and be it further

That the Chair, Vice Chair and the President must approve and are hereby authorized to approve and execute all necessary agreements, contracts, or other documents on behalf of the P ATCO, after review and approval by Office of General Counsel. If such agreements, contracts, or other documents have been approved by the Chair, Vice Chair and President and if thereafter either the Chair or Vice Chair is absent or unavailable, the remaining Officer may execute the said document(s) on behalf ofPATCO. If both the Chair and Vice Chair are absent or unavailable, and any agreement or agreements need to be executed during their absence, then the President may execute on behalf of P ATCO.

Amount Source of Funds: Capital Project: Master Plan Status: Operating Budget: Other Fund Sources: Duration of Contract: Other Parties:

$179,489.03 General Fund Project #T13005 Scheduling Software N/A N/A N/A N/A N/A

SUMMARY STATEMENT ITEM NO. PATCO-13-007 SUBJECT: Sole/Single Source Vendors

for Replacement Parts for PATCO – CY 2013

COMMITTEE: Finance COMMITTEE MEETING DATE: March 6, 2013 BOARD ACTION DATE: March 20, 2013 PROPOSAL: That the Board of Commissioners authorizes staff to enter into sole or

single source procurement contracts for the purchase of materials from approved vendors set forth in Exhibit A to support PATCO’s critical operations.

Amount: See Attached Exhibit A Period: Calendar Year 2013 PURPOSE: With the aging infrastructure, PATCO is requesting approval of sole

source justification for replacement parts from original equipment manufacturers (OEMs). Staff has recognized an opportunity to improve procurement efficiencies, streamline work processes and reduce approval redundancies through an annual sole source justification of components and parts critical to PATCO’s operation. The items to be procured are indexed in the Exhibit A attachment. Based on a thorough review of these items, PATCO procurement has determined that there is only one provider for these particular parts and that they have negotiated the best possible pricing for these items. This approach is consistent with the Lean Government initiatives and philosophies to improve the effectiveness and efficiency of PATCO procurement functions and increase transparency.

BACKGROUND: Currently, with the aging infrastructure utilized at PATCO, much of

the equipment being maintained and serviced comes from sole or single source vendors. These sole or single source vendors generally have proprietary control over the manufacture of parts, components for PATCO equipment. PATCO’s equipment is capital intensive, long-lived and if properly maintained, can operate safely for decades. However, particular rail rolling stock and equipment are manufactured by a relatively small number of industrial producers, often using proprietary designs to meet the particular performance requirements and physical environment of transit systems and railroads. In general, most parts and equipment are not mass-produced, but manufactured to order or are only available from the

SUMMARY STATEMENT -2- Sole/Single Source Vendors for Finance 03/06/2013 Replacement Parts for PATCO – CY 2013

original equipment manufacturer (OEM), or a successor company with proprietary rights to the original design. These OEM parts or components are needed to repair and maintain rolling stock and other equipment specifically designed by the OEM manufacturer, where available technical data does not assure that a part or component supplied by another vendor will adequately perform the same function it replaces.

Attached Exhibit A is the limited list of sole/single source vendors and

the product list that can be ordered from each vendor at a not to exceed cost. While Board approval is being requested to allow for sole/single source procurement on the attached list for purchases over one hundred thousand dollars ($100,000), there have been additional procedural checks and balances incorporated into the process. For these purchases, documentation shall be prepared by PATCO purchasing outlining the item being purchased, the cost of the purchase, and the total payment to be made by PATCO for goods provided. This document shall be reviewed and approved by PATCO General Manager and the Chief Financial Officer.

All items purchased on a sole or single source basis are subject to a cost analysis to ensure the reasonableness of the prices quoted. In order to ensure efficient and continuous provisioning of PATCO’s maintenance operation, we are seeking the Board’s authorization. This process follows similar sole/single source processes of like agencies, such as SEPTA and NJ Transit.

SUMMARY: Amount See Attached Exhibit A Source of Funds: PATCO Operating and Capital Budgets Period: Calendar Year 2013 Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties: N/A

PATCO-13-007

Finance Committee: March 6, 2013 Board Date: March 20, 2013

Sole/Single Source Vendors for Replacement Parts for PATCO – CY 2013

RESOLUTION

RESOLVED: That the Board of Commissioners authorizes staff to enter into sole or single source procurement for the limited purpose of acquiring those specific items outlined in Exhibit A to support PATCO’s aging infrastructure and OEM needs and be it further

RESOLVED: That the Chair, Vice Chair and the President must approve and are

hereby authorized to approve and execute all necessary agreements, contracts, or other documents on behalf of the PATCO, after review and approval by Office of General Counsel. If such agreements, contracts, or other documents have been approved by the Chair, Vice Chair and President and if thereafter either the Chair or Vice Chair is absent or unavailable, the remaining Officer may execute the said document(s) on behalf of PATCO. If both the Chair and Vice Chair are absent or unavailable, and any agreement or agreements need to be executed during their absence, then the President may execute on behalf of PATCO.

SUMMARY: Amount See Attached Exhibit A

Source of Funds: PATCO Operating and Capital Budgets Period: Calendar Year 2013 Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties: N/A

JDR PATCO

EXHIBIT A SOLE/SINGLE SOURCE VENDORS FOR PATCO ‐ CY2013

VENDOR NAME PART TYPE NOT TO EXCEED

COST


Cubic Transportation Systems is the current vendor of PATCO’s Automated Fare Collection System. The fare collection gates and vending machines were manufactured by Cubic with the majority of the parts unique to these types of devices. Since the TVM and gate parts are modular and in‐house staff performs limited bench repairs, the modules are sent to Cubic for repair. The repair price is dependent on the severity of the issue and submitted to PATCO for approval before repairs commence. Some of the major components submitted for repair are:

Motor Gear Assembly (fare gate)

Tri‐Reader 2 (fare gate & Ticket Vending Machine)

Single Board Computer (mother board for gate and vending machine)

Coin Acceptor (vending machine)

Bill Handling Unit (vending machine)

Ticket Transport (fare gate) At times, if the parts are found to be non‐repairable, a replacement part will be ordered from Cubic for stock.

$110,000

UKM Transit Products UKM manufactures a number of transit car gearbox components, including the quill, which is the hollow component that allows the bull gear to attach to the train axle. These OEM components were originally furnished by GE Transit Systems Business Division. UKM reverse engineered these components and they have proven satisfactory in service.

$125,000

Jamaica Bearings Inc Jamaica Bearings is the regional distributor for Timken Bearings. Timken was the OEM supplier for journal (wheel) bearings and many of the larger bearings used in the gearbox and traction motors. A significant portion of these bearings are unique designs or have special characteristics such as tighter tolerances than standard.

$200,000

ITT Enidine Inc. ITT Enidine provides shock absorbers and related hardware for the maintenance of PATCO Transit Cars. ITT Enidine or its predecessor companies are the Original Equipment Manufacturer (OEM); since the transit cars were new, only ITT Enidine has supplied these parts. These shock absorbers are designed to fit a specific bolt pattern on the bolster. We do not know of any other

$225,000

supplier of this type of rotary hydraulic shock absorber. These shock absorbers are used to damp motion in the truck and bolster, and they are critical safety components.

WABTEC Global Services

WABTEC Corp. recently purchased the transit spare parts operation of the General Electric Company and assigned the name WABTEC Global to the division. This division supplies PATCO with propulsion, ATO, and a portion of other control systems for the transit cars. Since our cars’ propulsion system was produced in relatively small numbers, there are no other sources for much of this OEM material. The fact that much of this equipment incorporates safety features has also limited the entry of new suppliers for this OEM material.

$240,000

WABTEC WABTEC is the OEM supplier for all of the friction and blended braking equipment on the PATCO transit cars. As is common in the transit industry, there is no interchangeability among manufacturers of brake equipment. As the OEM, WABTEC supplies all the rebuilt kits for valves, air brake cylinders and compressors. PATCO does the rebuilding in its shop. Due to the limited market for this material and the potential safety liabilities, there are no alternate producers of these OEM components.

$275,000

SUMMARY STATEMENT ITEM NO.: PATCO-13-008 SUBJECT: Approval of Purchasing

Settlement Agreements COMMITTEE: Finance COMMITTEE MEETING DATE: March 6, 2013 BOARD ACTION DATE: March 20, 2013 PROPOSAL: That the Board of Commissioners authorizes staff to enter into

settlement agreements in order to satisfy claims arising from parts, materials and repair services supplied or otherwise delivered by the vendors set forth in Exhibit A in furtherance of PATCO’s critical operations.

Amount: See Attached Exhibit A Period: October 1, 2012 through February 28, 2013 PURPOSE: PATCO is requesting authority to enter into settlement and release

agreements in order to resolve claims brought by vendors who provided parts, materials and repairs services crucial to the maintenance and operation of PATCO rail systems and other facilities during the period between October 1, 2012, and February 28, 2013. The invoices supporting the individual settlement amounts are indexed and attached hereto as Exhibit A.

BACKGROUND: Currently, much of the equipment being maintained and serviced by

PATCO comes from sole or single source vendors, and/or specific to the rail industry so that there are few vendors have the requisite experience and expertise to perform the work or services. The involved vendors performed repair services and/or parts needed to repair and maintain rolling stock and other equipment.

The settlement and release agreements are listed on Exhibit A with

the understanding that the Board may be willing to consider all of these agreements at one time, but if any member of the Board wishes to remove any one or more of the agreements from the list for separate consideration, each member will have that privilege.

SUMMARY: Amount See Exhibit A Source of Funds: PATCO Operating and Capital Budgets Period: September 1, 2012 through February 28, 2013 Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties: N/A

PATCO-13-008 Finance Committee: March 6, 2013

Board Date: March 20, 2013 Approval of Purchasing Settlement Agreements

RESOLUTION

RESOLVED: That the Board of Commissioners authorizes staff to enter into settlement and release agreements with the vendors and for the amounts set forth in Exhibit A; and be it further

RESOLVED: That the Chair, Vice Chair and the President must approve and are hereby

authorized to approve and execute all necessary agreements, contracts, or other documents on behalf of the PATCO, after review and approval by Office of General Counsel. If such agreements, contracts, or other documents have been approved by the Chair, Vice Chair and President and if thereafter either the Chair or Vice Chair is absent or unavailable, the remaining Officer may execute the said document(s) on behalf of PATCO. If both the Chair and Vice Chair are absent or unavailable, and any agreement or agreements need to be executed during their absence, then the President may execute on behalf of PATCO.

SUMMARY: Amount See Attached Exhibit A

Source of Funds: PATCO Operating and Capital Budgets Period: Calendar Year 2013 Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties: N/A

JDR PATCO

Vendor Name 3/15 total Reason being heldEverson Tesla, Inc. $34,248.85 Repairs over 25K

ITT Enidine Inc. $64,906.37 No Sole Source approval over $25K for yearPerry Resources $28,413.89 Over 25K for year - Temporary ServicesSherwood Electromotion Inc. $120,415.12 Over 25K for year - motor repairsSwiger Coil Systems Inc $69,406.00 Over 25K for year - motor repairs

WABTEC $110,021.70 Over 25K for year No Sole Source approval

Wabtec Global Services $30,367.37 Over 25K for year No Sole Source approvalWalco Electric Co. $29,653.60 Over 25K for year - motor repairs

Total $487,432.90

PATCO Payments being held as of 3/15/2013

SUMMARY STATEMENT

ITEM NO.: PATC0-13-009

COMMITTEE:

COMMITTEE MEETING DATE:

BOARD ACTION DATE:

SUBJECT: Consideration of Pending PATCO Contracts (Between $25,000 and $100,000)

New Business

N/A

March 20, 2013

PROPOSAL: That the Board consider authorizing staff to enter into contracts as shown on the Attachment to this Resolution.

PURPOSE: To permit staff to continue and maintain PATCO operations in a safe and orderly manner.

BACKGROUND: At the Meeting held August 18, 2010 the PATCO Commission adopted Resolution 10-046 providing that all PATCO contracts must be adopted at an open meeting of the PATCO Board. The Board proposed modifications to that Resolution at its meeting of September 15, 2010; specifically that all contracts between $25,000 and $100,000 be brought to the Board for approval. The contracts are listed on the Attachment hereto with the understanding that the Board may be willing to consider all of these contracts at one time, but if any member of the Board wishes to remove any one or more items from the list for separate consideration, each member will have that privilege.

SUMMARY: Amount: Source of Funds: Capital Project#: Operating Budget: Master Plan Status: Other Fund Sources: Duration of Contract: Other Parties Involved:

N/A See Attached List N/A N/A N/A N/A N/A N/A

RESOLVED:

SUMMARY:

P ATC0-13-009 New Business: March 20,2013

Board Date: March 20, 2013 Consideration of Pending P ATCO Contracts

(Between $25,000 and $1 00,000)

RESOLUTION

That the Board authorizes and directs that subject to approval by counsel and the Chief Executive Officer, staff proceed to negotiate and enter into the contracts listed on the Attachment hereto.

Amount: N/A Source of Funds: See Attached List Capital Project#: N/A Operating Budget: N/ A Master Plan Status: N/A Other Fund Sources: N/A Duration of Contract: N/A Other Parties Involved: N/A

CONSIDERATION OF PENDING PATCO CONTRACTS (BETWEEN $25,000- $100,000) MARCH 20, 2013

Item# Vendor/Contractor Description Amount Procurement Method Bids Received Bid Amounts Source of Funds 1 Helwig Carbon Products Purchase rolling stock inventory of $75,000.00 (N.T.E.) Sole Source Provider, see attached 1. Helwig Carbon Products $75,000.00 (N.T.E.) General Fund

Milwaukee, WI carbon brushes for DC traction Sole Source Justification Memo Milwaukee, WI motors for PATCO Operations .. marked as "Exhibit 1"

2 Bombardier Mass Transit Purchase rolling stock inventory of $40,000.00 (N.T.E.) Sole Source Provider, see attached 1. Bombardier Mass Transit $40,000.00 (N.T.E.) General Fund Plattburgh, NY suspension system components Sole Source Justification Memo Plattburgh, NY

for PATCO Operations. marked as "Exhibit 2"

3 Home Products Purchase rolling stock inventory of $30,000.00 (N.T.E.) Sole Source Provider, see attached 1. Horne Products $30,000.00 (N.T.E.) General Fund E. Farmingdale, NY third rail fuses and fuse boxes for Sole Source Justification Memo E. Farmingdale, NY

PATCO Operations. marked as "Exhibit 3"

4 Vapor Stone Rail Systems Purchase rolling stock inventory of $30,000.00 (N.T.E.) Sole Source Provider, see attached 1. Vapor Stone Rail Systems $30,000.00 (N.T.E.) General Fund St. Laurent, QU relays and control devices for Sole Source Justification Memo St Laurent QU

train car door systems and HVAC marked as "Exhibit4" controls for PATCO Operations.

5 American Foundry Group Purchase rolling stock inventory of $30,000.00 (N.T.E.) Sole Source Provider, see attached 1. American Foundry Group $30,000.00 (N.T.E.) General Fund Bixby, OK third rail train car shoes for Sole Source Justification Memo Bixby, OK

PATCO Operations. marked as "Exhibit 5"

6 Barber Spring Company Purchase rolling stock inventory $60,000.00 (N.T.E.) Sole Source Provider, see attached 1. Barber Spring Company $60,000.00 (N.T.E.) General Fund Greensberg, PA of side bearing rubber shock Sole Source Justification Memo Greensberg, PA

pads for PATCO Operations. marked as "Exhibit 6"

7 Bergen Upholstery Purchase rolling stock inventory $30,000.00 (N.T.E.) Sole Source Provider, see attached 1. Bergen Upholstery Company $30,000.00 (N.T.E.) General Fund Teterboro, NJ of seat covers for PA TCO Sole Source Justification Memo Teterboro, NJ

Operations. marked as "Exhibit 7"

MEMORANDUM

PORT AUTHORITY TRANSIT CORPORATION i;Jf Fenr.s;fllOrmJ 8i J\'1!1'.• .re=v

To! John Rink, G~l Mal'lil~

FRoM: Jotm Shea, O(reaorof Equlpmer~t

~B.II::G'r: Sale Source Vendor Apprcval - HI!! wig Carbon Product:; - CY 2013

DATE: FtibrUIIry 28, l:OU

In oonforma ncl!! with F>ATCO Procu renlen L Proc:edurcs, thl& role sourre appro!Ja I will be forth e p u r(ll<~se of brtlshes for trilction motors. fmm Helwig CCJ.-ba n fl'rnoa uw;; for (V 10~- Caroo 11

brushes ar~ used on tP,e t.-ain car's DC traction motors. Bru:sll grades and manufacturers cannot be mixed with out !iafety i m plit;~tion!i al'ld perham<~ n tx: lss.ues.

Th~e (;Omponenti t~re swr<ilroom ln~ntory ami ~re- ~~ithd r.;:w,•rt wllen required w m:<~ke ;o rep;;~ir. Once the inventory C<Jllflt roeil~;hes, 8 minimum quantity, 8 re-ordii!r is placed with the lteJ'U:lu.- and the rom p-om;ntlo procured.

\" This appr(IV::i I will be for a n ot-to-eKoeeiJ cost of $75,000.00 for CY' 2013, fo( pu rch~.se of lml:!ihe:o; 1or tJ<~-r..tiOil ml;;tvr.;; from Helwig Ct~roon Products In order to maintain PATCO'& .equipment.

/ . ,,• l~- -<i{ J h Sh Dl f E ' t • tfl.fkfh) f ;i(i (-•" o n ea, rettcro q\.l,pment~ ····~·,__,_,cL;.~-"'~ ... ~·~--~·-~-·-···~=~·-·

John Rl nk.. Gener<tJ M:o n<~Ber of PAlCO

·I:};.H II~ n I

MEMORANDUM

PoRT AUtHORITY TRANSIT CORPORATION PRTC:C

ojf'eflf!S!J'Mlf1IO & Nf!W Jersey

Tr.1: Jafu'l Rink,. G@!tleral Manager

F~aM: John Shea, Dln!!rtor af Equlpmt~nt

SuwEtT'; SQCe :S~;~un;e Venl;iar A.ppn:nrill - Bamll:.rdler Mas!!: Tr-ansit Col"p.- CY 2.013

DAn;: r:~bruary ~a, 2.013

In canft~rmam:12 with PATCO !Prcn::urnme:nt fl'roc~dures, this soli! s.<IU!'OO :~ppro\l'al wllll:lu1crthe purd'J;i!SI! oftraln $U~pen:slon components fiom Bombtudler MilSS Tran~lt c~rporatl•::m fur cv 2013. 8oml:lardlerl.:Jouehtthe right& tr;~ PATCO'i !;iir de~ign -frorn The Budd C:c1J1p<Jnv ami i5 th~;ir 5 ua:e>!>Qr ;as OEM. CQmponents: purchased ftcm Eklmba.rd ler are el::tstomerlc bumpers and ;nubber:. fQrth~; ~ar'!!. 5.usp&msion Sj's.tem; they are ~::rltical :safMy oomponc:ms..

Tile!:e- camporv~nts ai'IC storeroom hwentory and are withdrawn wh-en r!lf1Uired to milke <1

repair. 001c:e the lm•entofy count read1es;; mininn~.Jm quantity, ;l re.-crd12r i:s pli!4;>ii!d with the llf:lldor ami the componeflts prt)~ur-ed.

This ~pptt)val will b~ fur a nat-ro-exooed cost {If $40,000.00 for CY 201:!, for p1.1rc:hi!se of !.U.:!perHian compone~tll from flombilrdler Mtm Tf:an5it Corpcratlon In order to milinuin PATOO's equipment.

John Rink, G2neral M;mager of PATCO

John H~nson, DEIPA/PATCO 00 ---~-x,

EXIliBi:'I 2

MEMORANDUM

PORT AUTHORITY TRANSIT CORPO RA.nON

To; John Rink. Gtm~m~l Manlit~er

Fl!OMl Jl)hn Shea, Ditector uf Equipment

SuliJEc;r: Sot a Sourc:e V&n dor Apf:irov111 • Home l>roducts - C'l 201:J

DAIT: Fl!hru;ary28, :21lB

In r;onfi;Jnnartce with PATCO Pr~r;:l.lrernel'lol Pro.:edur-e:;;, thl:> :;ole so1.1rcr;- ilpproval will be for the purdlasl! ofthird rail fus~s and fu.se box~!l frotli Hom~ Produt::J:~;. Horne PrCiduct~ pnJIITdes thrn;l rallw&os:, fuse hoxc:> ;md ~~~oclatcd h<mjw;~ro \l.itilch :m:: d ~sig11c:-d to flt Into sJlec:lfk b.ott p-ii'tt-ern~ .:;111 d•e tr;;in c<Jr':> trucks. Tltere ilre no altemate suppliers. or so1.1ro~t;. J:no\!11) ror lhese material:<::.

These- .compooents <1 rn .stof!toom lnv.!ntory .and are withd f<lwn when ft! q ui.-ed to make a rep;alr. Onc-e the ln¥>er1torv rount reaches a minimum qu;mtlty, a re-order Is pl;~cC!<l wltll the vendqr and the componelltsprocl,lred.

Thl:s a~proval will b'll fot iJ nul-lo-ex.ceeLi ~.:tlst. uf S30,aoo.oo for CV 2GB, fl;lf" pu rch~5e of third roll fus.e, fus~ boxe-s ar.d asStOCiat>!!d h.ardwam from Horn~ f>rodLIClS in on:lerto mairrtain 1'1\TCO'~ e-t~l,lipment.

John Rink, Gen(!f<ll M<ln.:!gN or PATCO

John Ha.nson, OR.PA/Pt>.TCO CfO

/

MEMORANDUM

PORT AUn-tOf<lTY TRANSIT CORPORATION PF1TC:O fl/ l'rrtlflsyi'.'Gflia & Ni!LII ~r'$1:"/

l'o: J1Jhn Rink. Genet"al Man;~ger

Fltl!IJ: Jofln Sh~EI, Dir~:etor of Eq ulpm-:rlt

Suli.Je:cr; Sole Source VendCf Apprawl· vapcr Stone RJillll SV!Uims- CV lll1:3-

DAT£: february 28, 201.3

-In qmfomlanc~ with PATCO l>rocur.eO'Ient llrm;erfur~s, thi!l sole ,o;~urce ::~pprnval will t>e fur th~ p.u N:h:J.se af r-elays .and contr~l d e~o"lces from Vapor St'Qne ll.ai I Systerns.l10r Cl( 2013. V;~pQr Stone J;~ll Sy~tcms prn-..ide5 reillY.!! and 'ontrol d~vlcc::~ for the trilln car door ~y.stem!;. ;and H'IIAC 'on trois. Thesi! oornpr:ments are designed to fit Into .spl!cifk sockets In the~e :s'pls.tem&, flnd tnere ilrP.IlO alternate s;upplisrs or sourr:es for these materials.

These oomponents are ~larl!rcorn Inventory and ilr.e withdrawn when tequired to make- a r<ilpi.llr. Once the inve11tory oount reach-eo> a mi~l~mum ql.l<mt"rt'f', ;1 re-order is; pl;~~::ed with the ~rendq,r and th-e cornportent:s procw red.

This appro,..al will b~ f.or a nnt-ta-E>X<:eed co;t m ~30,000.00 fo-r C.Y :1:[)13, for purehase of~lavs 11nd control devic~~ from \J'.apor stone Rail S'p'~tems: in ard~rto malntaifl PATCO's equ1pme.-.t.

~;XllDI'I 4

MEMORANDUM

PORT AUTHORITY TRANSIT CoRPORATION PFITCC

To: John Rlnk, G~eral Ma11<1ger

FR.OM: Jctln Stu;~ Oir~ctor en EquipmGnt

Sururcr: Sole Soo rei!! Vendor Apprawl - Amer1cE'ln f01.1ndry Group - .CV iOH

DAK: l="el:uuarv U, 1013

'n co11klrm;;nce with PATCO f'rocur~Joment Proc~u.-.es, thlsscle saurt:e ;appmvai 'ollli~l be f<Jrth~ purt";ha~e of third ~ail shoe~ from American Foun\lry Groop for CV 2013. Arneri~:~n Fot,mdry pro'.lid(."S third mil shoes for train car!i. The shoe~ nr-e ma(le from cast :;teclln a proprletarv mold/P'attern, n()t 0\\111ecl by PATCO. Th~ third rail snoe.:; <Jre criti~;;;;l $i;lfety oompoonBlts oftfle train car.

These ct:~mponcnts are storer-oom inventory and are withdrawn when r(!quirl!d tu make~ rep<Jir. Once tile lmr~mto~v count reache!; ~ m[nimum quantity, 8' re-Qrder is place-d wlth th~ ve nQ'f~" ;;~nd the OCim p.on1,1nts procur12d.

'fhls ap!)roYal will be for~ not-ttl-e:<ceetl cost of .$.30,000.00 for 0' 201.3, fut purchas:e mthin:l r<'lllshoes from American Foundry Group in orde-r ~o mail'ltilin f'ATCO's .equ•p-rn2nt.

KXH r:=tr.T 5

MEMORANDUM

PORT AUntORITYTRANSIT CORPORATION

To: .lohn JUnk, Genaral Mana(er

F=ROI\ll: Jchn .$h~, Pir~ af Equipment

su SJEcr; SOh!! source va:!hdot Apoprowl • Boiirber Sprl tl.Jl: Company- C'J' lOiS

P,iliTE! Fel;mmry 2~, 2011

In contl}rmanc:e with i!'ATCO ProcuremEnt Procedures, this sole :sour.::~ ap-pro'll:il Will be for the purch;~o.e of side beating rubber pad!> from a.arbet:S~rlng Comjl<lM\1' farCY :wn. Barber Sprl11g supplies side 1M:! a r1ng rubbl! r pads for the troln car' 5 truck. B-arber Sp..-Jns re~rs.e-englneere,;J the;e pads ami manufa~tured a replac;ement, whl.:;h hils prt.l'l'efl to b<! ~perioc in ocer.,.ice_

The:;e r;omp.;~nents are stcreroom in'o'eni:ary and are withdrawn when rn(Juil'l::d to tn<:~k-r: ::l

rE!p.air. Dm:l! th<1 invE!£1lory oounL raachas a minimum quantltv, a ~~e-order Is plared wftl1 the v~n dor and- the compotlellts pr()(ured-

,. This <IPPft.l,.<J1 will be kir a ncHQ-EW.;~~d cost ~;~f $6D,OOO.Q{I for CY ZDB, for purcha:!i~ chide bearing rub-ber pads fro-m Barb~r S~r'iM.!l company In order w m:a~1ltaln PATCO's; equipment.

)

John Hans:oo, DRPA/PATCO CfO ---

Jotm Mathevssen, PATOO P..-es.ident

MEMORANDUM

PORT AUTHORITY TRANSIT CORPORATJON PATC:O of i'Prlnspl\tcJ.,i~:~ .!l r>/ew f('r>CY

To; Jol'ln Rink, General Manager

FIWM: Jotm Sheil, Direct« ot Equlprnent

suu;t:n Sole S!llui'O! Vehdor App!"O"Wiil - B.e~n Auto Upnalrterv Cam!J"'ny ~ CY 2.013;

fl.a.TE: FP-br~~ ~8. :11)13;

In confolmam:e with PATCO Procurement Procedures. th.ls .sole source llJJflroval wfll be for the f>l,m:hase ot seilt covers; r<;>r tr;ain epr~ frnm Bergen A urn Upholstery C~;~mpan'{ tor C'f 2fl13. BergE!n Uphals.tel'\' pro'llides pattems forth~ .S(!'!Ietal tv!l'es ofseatl ll.sed on PATCOtrain cats. These paltems nef!-d to mal<:h LhE! exlstlnr, se.;:~t OO'!Je~ to provld!l! unlformlty. B<!!rgcn suppll.-.!i th« labor and facilities to s~ the s.e~t covers. as PATCO supplllls ttJ.e fabri-c.

These a:HTlponerlf:s are storeroom in•tentcry and a.-e witndrawn wf-ien roqui~d to;~ mak.e a

repair. one~ the Inventory count reaches a minimum quantlt•;, a re-ord£r Is pla~@d wlth tl'l!< vend~r ;<nd the componenn !lnlC«roo.

This. appr<;I'IT.ijol wi IJ b-e ro r " rmt;-tl:l-e:.:ceed CQSI: of $30,0013.00 fer CY ~0 13, for purthot:se cf se;~t ~C111ei"S from B.ergen Auto Upt.olstel'!( Comp<'ll'l'l' It\ -ord~t tCI tnalntain. PA.TCD's equipment.

John M atheu ssen, P'A. TCO President "'

t.I{UHIT 7

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