DOCID: 3983914 Declassified and approved for release by NSA on 07-06-2012 pursuantto E .0. 1352a

... • 191' SECRET

10 November 1944

ARMY-NAVY COMMUNICATION IN1ELLIGENCE COORDI~ATING CQM.._I7TEE

GE!rnRAL INFORMATION - NO. 1

Note by the Secretaries

The following enclosures are transmitted to all members of the Army-Navy Communicat:Lon In1,elligence Coordinattng Com­mittee and Lts su.bcommittees:

Enclosure A: Organizatjon and Punctions.

Enclosure B: Subcommittee Functions.

Enclosure C: Army-Navy Communication Intelligence Coordinating Committee Roster.

Enclosure D: Army-Navy Communication Intelligence Coordinating Committee Subcomlllittee Roster.

Enclosure E: Schedule of Mee~ings and bubmission of Reports.

Lt. J. V. Connarton Capt. R. M. Smith ANCICC Secret~riat

DOCID: 3983914

eTOPSECIEf BNCLOSURE A

ARMY-NAVY COMMUNICATION I~?ELLIGE~CB COORDINATING COMMITTEE

Organization and Functions

Genercl and Memb&rsr.ip

1. The Army-Navy Communication Intelligence Coordinating Committee (ANCICC), under the direction of higher authorities, coordinates the communication intelligence activities of the armed forc&s. It consists of:

Deputy Chl.e.f, Military Intelligenc~ Service, U. 6. Army. Commanding Officer, Signal Security Agency. Assistant Directer of Naval Communications, Op-20-G. Officer-in-Charge, Naval Communications Ann~A• Assistant, Combat Intelligence, (COMINCB), U. b. Navy.

Dutx and Ji.uthori ty

2. It LS the duty of the Army-Navy Communication Int&lli5~ncL Coordinating Committee to determinf. th~ me.Jor policies ~nd to take such action as may be necessary to coordinat~ m~thods, procedures, operations, and equipment (incluaing r~comme:nda­tions for the coordination of rese~rch, d~vslo,m~nt, and allo­cation to meet operational needs) in all matte.rs involvmg communication mtelligence.

3. ANCICC has the cuthority to impl~ment i~s Gecision~ ~xcept on matt~rs of major ,policy which will requi~~ tne approval uf bl.ghe:r authority.

Duti~S Of the 8~CrLt~rJnt

I+· The wor~ of A.'l"ICICC is conductt:JG. by str..nding subcozrunitte.es. The Secre:tariat, consisting of a reprcsentativl :from i;he Na.val Communications .Annex and a reprcscntativo from th.t. Signal s~­curity Agency, is authorized to:

a~ At the direction of ANCICC, assign specific tasks to particula1• subcommi ttee.s.

b. Render reports airec"tly to AI,TCICC wncm subc.omniittc.e ac­tion appears unnecessary.

c, Ensure that matters pertaining to more than one suo­committe~ snn.11 be considerad by all subcommittee& concern~d, in parallel or Joint session rathor than in succ~ssion.

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d. Whenever practicable, set due dates for completion of subcommittee renorts and arrange ~ntertm meetings of sub~ommit­tees when urgent or emergency action is necessary.

e. Under the direction of ANCICC, define the functions of subcommittees in order to minimize the n~€d for formal cross­referencing from on~ subcommittee to another.

Agenda

5. The Agenda for meetings 0£ the Army-N~vy Communicdtion Intelligence Coordinating Committee Qnd its s11bcommitt~es shall constitute a continual inventory of all pending items. No itr;m appearing on an Agenda is to be removed therefrom until Lt has been considere.d and .J.cted upon. Items not origl.no.ting within the ANCICC s~ructure will be added to the Agtndd as soon as received.

Completion Dates

• 6. ANCICC has authorized its Secretariat to fix dates for the completion of reports and other Illcl.tters by A1~CICC subcom­mittees.

St~nding Subcommittees I

7. ANCICC is supported by various subconllllitteeb composed of members from G-2, ONI, SSA, and ~CA.

8. The duties of a subcommittee of ANCICC are to:

a. Make recommenu~tions to ANCICC concerning communica­tion intelligence policies.

b. Coordinate methods, procedures, operations, equipment (including recommendations for the coordination of research, development and alloc~tion to m~et operationul n~ed&) of the communication intelliganco activities within tho cognizance of the subcommitt~e.

c. Establish its own method of proc~dur~ in carrying out its duties.

d. Implem~nt its decisiono ~xc~pt vn matters of maJor policy ~J:uch will be referred to ANCICC.

e. Form committees from personnel of the Army and Nr...vy as required to assist' in its performance of its duties.

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DOCID: 3983914

-9. Each subcommitte'e of ANCICC may request other subcommittees for such information and assistance as may be required in con­nection with its duties.

Subcommittees and Their Composjtion

10. Each subcommittee is organized to study and report on problems arising in a designated sector of the communicctions intelligence field. Except as specifically authorized by ANCICC, the membership of subcommittees is limited to two representatives of the U. s. Navy and two representatives of the u. s. Army.

11. Membe:rs of the: subcommitt~es of ANCICC have b~en ch.os~n to reprcs~nt the in tu rest of t11.eir orgm11za tions and to con­tribute expert knowledge and expe:rience to the solution of mutual problems, No;mino.tions of membt:lrs l:.rc mad13 by the r~­spective: branch of the service to which tne individual belongs.

Implementation Dt Subcommittee Level

12. Subcommittees are authorized to implement their unanimous decisions in specific matters whl.ch 1nvol7e no question o~ policy or principle.

Meetings of Subcommittees

13. Regularly scheduled meetings will be held on or about the. third Wednesday of each month, but if the urgency of sub­committee work requires, additional meetings ~hould be held as often as necessary to enabld the subcommittues to compl~t~ their ~ork expeditiously.

C~irman

14. The chairman of each meeting of ANCICC subcommittees ~ill be the :Jenior o.fficer present of the host station .it wln.ch thl~ meeting is held. Subcommittees o.f .ANCICC will me:et altc.rnat1~ly at Signal Security Agency and Navdl Communications A..~nex on vl about the third Wednesday of each month.

Cr.airman's Duties

15. Th~ responsibility for expeditious action on mo.tt~rs re­ferr&d to a suocommittee, as well as the responsibility for th~ form, complet~noss and accuracy of its reports, rests upon the chairman of the subcommitt~e. It is lns duty to s~cure a unanimous agreed decision or a d~tailed minority r~port signed by th~ dissenting members or the senior member of the dissent­ing group.

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DOCID: 3983914 ---:IJQP SECF!m e MontnlY Report TOP S!eftff

16. a. The monthly report of the subcommittees will include (a) the agenda for the meeting; (b) minutes of the meeting; and (c) a brief resume of not more than two pages, double sp~ced, under three headings:

Important Important meeting. Questions ANCICC.

items discussed at the meeting. items to b~ discussed at th~ n6xt

involving policy to oe referred to

b. Two copies of the monthly r~port of each subcommittee will be sent to the Sccret~riat. Other copies will b~ fur­nished by the s~creta1-y of the subcommitt~e to the m~mb~rs of the subcommi tteo concerned, and to their resp\Jctive. conmm.nd.Lng officers as directed.

1-...bsences fron1 Committee Meetings

17. a. Any subcommittee meillber (or alternate), if un~ble to attend dn announced meeting, may authorize a representa~ive of his service to act on his behalf.

b. Failing such action, any subcommittee member lor alternate) who is absent from an announcea m~eting ir. consid­ered to hav~ agreed with E:.ny d.ecision t,~ken upon th1::: c.nnounced Agenda except whc::n an emergency prevents his att~nduncc. In the event of such an cmerg1:::nc7, n reque:.st for furtb....r c·cnsid-­eration must b~ given to thk> Se.cre:::tari~t ~t tb.t. barliest op­portun.1 ty.

Committe~ of Priwary Int~rest

18. ~he:n a tasK has oeen assignca ~ suocommittee, t:th:: sub­committee will be pr~sumed to ~vc primary inte1est in tne task and, will take all n~cessary st~ps to accom1lish it, in­C'luding specio.l meetings and coordination "~i th other appropri­ate subcommittees by Joint meeting& or oth.Lr~i~c to the end that th€. report on the tasK me.y be prt..ssnted to the Secre.t ... riat of ANCICC with the least practicable delay. If due uates can­not be met, report of reF-son for the delay should be submitted ~o the Secretariat cs soon ~s known but, at the latest, in time to be presented to ANCICC at its regular meeting. The repo1t should contain c:.. recommendation for u ne\v aue dute.

Working Couunittees

19. Subcommittees may designate wor!ang commlttees to aid them in comple~ing specific tasks. A worKing committee need not be composed solely of members of the sub~ommitteb concerned. The chairman of the working comnu.ttce ~ill s~lect the tim~ and place of its m~et1n5 and will notify tne memb~rs t~r~of.

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,

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I8P 8FJ8REl'i Expert Assistants e:JOP SRRB

20. Subcommittees may request the presence of speci~lly quali­fied persons, military or civilian, to a.id thcni in effectively accomplishing their work. Such persons may also serve on working committees.

Coordination

21. Complete coordination of all matters not involving policy must be effected r..t subcommitt&e level. Complt=te coordination requires:

a. Cons'Llltation by members of the subcommit"tee assigned primary in~er6st with other subcommitteGs having an ov~rlapping interest.

b. Consultation by thE. members of th~ subcommittee assigned primary interest with th&ir respective sE.rvic~ for ~dvic~. How­ever, subcommitte~s ar~ required to achi~ve solutions of tru:. problems presented after .full consider&tion of all pertin&nt factors.

me:dit.Lng of ~m™

22. Prompt completion of assigned t~sks is ~ssential to the effectiveness of ANCICC. Subcommitt~e m~mbers ur~ to give prompt attention to work ~ssigned to th~m. Whenever practica­ble, chairmen should appoint working committc~s to und~rt~ke solution of spocific problvms in advance of f orma.l considera­tion in subcommittee meetings.

Special Recommendations - Completed Staff Work

23. '!Nhe:re a .Cc.L tter considE..rE::d by ~ subcommi tt<:H::= is thb sub-ject of a racommendation to be forward~d for conslderation by .ANCICC, a report shall be prepar~d by the originating subcoll!mit­t&e and sent to the Secretariat. The paragraphs of each report should be numbered consecutively with Arab.LC num~~1ls. Thu report should be as brief as the naturL of the c~se permits and should be limited to two pag&s, double sp&ced, with additional materlal attached as appendic&s, annex~s, and t~bs ~s IDE..y be necessary. The special report containing a specific recomm~n­dation should contain:

a • .Hams of' the subcommittee. b. Date of report. c. Statement of the subJect mattur of the cas~ or

nature of the problem presented. d. Statement of facts beFLring on t:h.e cc:.se. e. Statement of thb conclusions of th£:: subcomzrjtt~b.

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DOC ID : 3 983914

'f 6P 8B8R!!li 191' SEGf1tl -

f. Recommendations of the subcomn1i ttee drafted in such manner tnat they include a directive, letter, or language suitable for promulgation by ANCICC. It must contain com­pleted staff work.

g. Affirmative statement that the matter ha5 been coordi­nated with other subcommittees (names) and the result of bUCh coordination. If no problem of coordination is involved, w1 affirmative statement that no coordination was dbemcd nec~ssary shall be made. -

h. Signatur~ of the chairman of the subcommittee. I

24. "Completed Staff Work" is the. presc.ntation by a staff officer or group of compl~ted action, leaving nothing to be done by his chit..f but to approve or disopprove it. ~riting a memorandum to hl.s chief does not constitute ncompleted Stn.ff Work", but writing a :ro.t..morandum for thE.. cbl.ef to S<:lnd to someone else does. The writer's views should b& in finul form so the chief can J:iake them his oVtn simply by signing.

Minority Reports

25. Where appropriate, minority opinions shall be prepared in the manner set forth in p~ragraph 22, but may refer spe­cifically to paragraphs of the .llll1.jority report without repe­tition of those parts. A minority report shall be signed by the minority mt::mbers or the benioi• moml:1~r of the minority group.

Effectiv~ Dates

26. In preparing th~ir recomm6ndations, subcommitt~cs should givC":: consideratl.on to the establishment of dates when their rbcommendations should become crfective, if adopted by AhCICC, and should includ~ recommended uffective dates in their reports. Recommendations as to ~ff~ctive dates should not be permitt~d to delay the submission of a conbiued &grE..ement, either by reason of disagr~emept as to th~ effective date or b~cause of the additional time requir~d for full coordination with oth~r subcoI:liilittees or authoriti~s outside i\NCICC.

' Jol.n,_t Applica~ion of Coordinated Matt~

27. If a subcoIJinitt~e disapproves any part of a r~port of another subcommittee, it shall prep~rb ~ further r~port r~­ferring specifically to parLgraphs of the original report without repetition of those p~rts. The repor~ of a revi~w-1ng committee shall be signbd by th6 chniI'1Ildll,

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IC! 8liQ~i'.T

TOP SRRET Reference to Hi_g_her Authoriti~s of Matters

on Which no Agreement is Possible

28. No measure is adopted by ANCICC or its subcommitteeb by a maJority ve>te. It is thE.. duty of ANCICC's subcommittees to secure a unanimous agreed d~cision or a d&t~ .. il~d minorLty re­port s~gned by the dissenting memb~rs or s~nior diss&nt~ng m~mber of the minority group. Wh~n disagre€m~nt occurs o~tweon Army and Navy memb&rs of ANCICC, a brief report st~ting tl~ points at issue ~nd t~ir implications will be forw~rd~d to lugher authorities. Subsequent action is thc..n ord~r~d by high~r authorities.

Security

29. Subcommittees ar~ authorized to divulge informP.~ion only to those individm:: .. ls and c.ge:ncic.::s a:::soci ..... ted with thb 1 ... rmbd Forces of thb United StatLb and th~ Armbd Forc~s of tho British Commonwealth that require ~uch informc~tion for the vXbCUtion of their military dutLes. bubcommittees should be guided by the following maxim.

"Association with the A~E..<l 6crvicc>s is not e mrrk of authority for an individucil to rLceivE inform1tion unless such information is rcquir~d in the cx~cution of rrl.s a.utJ.es "

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ISP SEeRET :rt 11 BEIOl\Ei

ENCLOSURE B

ARMY-NAVY COMMUNICATION INTELLIGENCE COORDINATING COMMITTEE

Subcommittee Functions

1. Intercept and~F~9..Rerations

This subcommitt&e will be responsible for coordinating the planning, establishment, operation, maintenanc~, m~thods and equipm~nt of th~ intErcept and D/F activiti~s.

2. Traffic .Analysis

rhl.s subcommittee will b~ responsible for coordinating traffic analysis m~thods, prop~dur~s and results.

3. C. I. Commupications

Thl..s subcommittee will b~ responsible for coordinating the operation of th~ communications systems.

4. Collateral Informe.tion

This subcoI:llll.ittue will be r~sponsible for coordineting the acquisition, compilation ann ~xchange of all background material othe.r than Communicction Intclligenc~, wh.J.ch rGd.Y be of value to the analysis, translation, or production of Com­munication Int&lligence.

5. Cryptanclrsis

This subcommittee Nill be responsible for coordin~ting the following functions:

a. Teclmiques of cryptc.nalysis in ell its phases, operd­tional and theoretical.

b. Theoretical and operational tecnniques for possible mechanization. '

c. Organizational and operational plans ~uitable for ef"f'icient attack on current or potential crJpt~naiytic t&sks.

d. The development and procurement of aids to cryptanalysis.

e. Means of crib finding.

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• :1IP SEeRET-6. Research

This subcommittee will bS responsible for coordin~ting research and development (as contrasted wlth oper~tions) in­volving cryptanalytic, emission 1Q£ntification, L/F, and intercept equipments.

7. Frequency Ailocation Coverage

This subcommittee will be responsible for ex~n...nging ~11 inforlllD.tion reg~rding enemy, neutraJ and clinctestine frequen­cies, and for coordinating the intercept operation,r, to obtc. l.IJ. optimum coverage of productive frequencies. -

s. Intelligence and Security

This subcom.mitte~ will be responsibl~ fer coordin~ting the compilation and dtsseminetton or Cou~nunicution Int~lli­g~nce and for est~bli&hing security ~c~sures essenti~l to itb protection.

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!eJP 8ilCPFT

ENCLOSURE C l8P SECREI ARMY-NAVY COMMUNICATION INTELLIGENCE COORDINATING ~OMM.ITTEE .

Committee Roster

Name Room No.

.>ARMY

Col. Carter W. Clarke ,Pentago~ Bldg. Rm. 2-E-?SO

Col. ~. Preston Cordel'!DBll ABS, Rm. 111 ' Hq, Bldg.

Capt. R. M. Smith ABS, Rm 117 Hq. Blug.

NAVY

Phone ?fo.

War Dept. 74195

Glebe 4300 Ext. 211

Glebe 4300 Ext. 223

Capt. J. N. Wenger NGA, Rm. 17103 Ordway 2600 E.xt. 2551

Capt. Philip R. Kinney NCA, Rm. 1107-1109 Ordway 2600 Ext. 3451

Capt. w. R. Smedberg, III Navy Dept.,Rm.3509 Republic 7400 :t.xt. 63319

Lt. J. V. Connarton NCA, Rm. 3302 Ordway 2600 Ext. 1871

DOCID: 3983914

ENC~OSURE D e TOP SEeREJ

ARMY-NhVY COMMUNICATION INTELLIGENCE COORDINA~ING eoMM.ITTEE -, -

Subcommittee Roster _

Room No. Phone No.I

~= INTERCEPT J..ND D/'!}., UQ!f1813HING ~~

Mr. Rob~rt M. Morris

.M.aJor E. N. Seider

1iE:ll.= Cdr. J. S. Crobs

Lt. c. E. Daniels

~=

Major R. T. Walker

Capt. R. J. McCartney

Major W. R. Perdue

Lt. R. N. Diggs (Alternate)

Navy:

Cdr. J. A. Williams

Lt. Cdr. c. R. Werner

AHS,.Rm.1056 - "A"

AHS,RI:l.2044 - "A"

NC.a., Rm. 1118

:NCA, Rm. 1118

TRAFFIC_.ANALYSIS

AHS,Rm.2028 - "B"

AHS,Rm.2200 - "B" Pentagon Bldg.

Rm. 2-D-832A Pen tag on Bldg.

Rm. 2-D-826

NCA, Hm. 17137

NC1"', Rm. 17137

C. I. COMMUNICATIONS ~=

Mr. Robert M. Morris

Capt~ C. J. Knorr

AHS,Rm.1056 - "A" ABS,Rm.1401 - "A"

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Glebc 4.300 Ext • .332

GJ_ebe 4300 Ext. 335

Ordway 2600 Ext. 3651

Ord~ay 2600 Ext. 3661

Glebe 4300 Ext. 341

Glebe J~.300 Ext. 323

War Dept. Ext. 7400.2

War Dept. Ext. 5945

Ord\\ay 2600 Fxt. 1641

Ordway ~600 Ext. 1641

Glebe 4300 I;xt. 332

Glebe 4300 Ext. 265

DOCI-D: 3 9-B-391-4--------~--

Room :No.

C. I. COMMUNICATIONS (Continued)

~=

Cdr. P. G. Stokes NCA, Rm. 1123

Lt. Cdr. F.C. Alexander NCA, Rm. 1124

ATIAY.: COLLATERAL INFORM.b.T!ON

Major J. H. Connor

, Lt. W. E. Titus

1lr. Henry W. Wrigby

Capt. J. W. O'Boyle {P.l terna te)

Navy:

Lt. Cdr, Q. E. Boone

Lt.(jg) E. ~. Austin

ABS, Rm. 1052 - "B"

Pentagon Bldg. Rm. l-D-826

Pentagon Bldg. Riil. 2-D-826

Pentagon Bldg. Rm. ~-E-689

N'CA, Rm. 3306

NCA, Rm. 3306

...

'f9P BREI Phone No.

Ordway 2600 Ext. 821

O:rdway 2600 Ext. 3502

Glebe 4300 Ext. 391

Republic 6700 l!.xt. 73910

War Dept. Ext. 6406

War lJept. Ext. 5053

Ordway 2600 Ext. 751

Or.dway 2600 Ext. 751

CRYPTAN.a.LYSIS & CROSS CRIBBING ~=

Lt. Col. s. Kull back ABS, Rm. 2040 - "B" Glebe 4.300 Ext. 321

Lt. Col. F. B. Rowlett .AHS, Rm. 1020 - "B" Glebe 4300 Ext. 315

~=

Cdr. C. A. Ford NCA, Rm. 1215 Ordway 2600 Ext. 1471

Lt. Cdr. F. A. Raven NQA, Rm. 17326 Ordway 2600 Ext. 2631

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DOCID: 3983914

Ar..!QI::

Col. H. G. Hayes

Mr. W. F. F'riedman

Ma.Jor L. Rosen

Navy:

Capt. J. N. Wenger

Cdr. H. T. Engstrom

Lt- Cdr. w. c. Norris

I -Room No.

RESEARC:ij

AHS,Rm.1C32 - "B"

AHS,F.m..116 - Hq.s.

ABS, Bm.1100 - ''B"

NC.A, Rm. 1106

1'JCA, Rm. 1122B

bCA~ RL1. 11;22C

FREQUENCY ALLOCATION AND COVERAGE ~=

.MaJor R. T. Walker

Lt.~n. H. Mendelsohn

~=

Cdr. R. S. Hayes

Cdr. J. A. Williams (Alternate)

Lt. W. T. Bandy

AHS,Bm.2028 - "B"

AHS,Rm.2026 - "B"

NC.A., Rm. 1139

UCA, Rm. 17137

NC.h., Rm. 1139

INTELLIGENCE ANID SECURITY Army:

Col. alfred McCormack ' Lt. Col. Sam McKee

MaJor W. B. Snow

li/ia.jor J. H. Connor

• Pentagon Bldg.

Rm. 2-E-768 Pentagon Blng.

Rm. 2-A-676 Pentagon Bldg.

Rm. 2-.b..-476 i:1.HS ,Rii'.1052 - "B"

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l&P SEBREJ Phone No.

Glebe 4300 bxt. 311

Glebe 4300 Ext. 215

Glebe 4300 ' Ext. 284

Ordway 2600 Ext. 2551

Ord\{ay 2600 ~xt. 3731

Ordway 2600 Ext. 2821

Glebe 4300 E.xt. 341

Glebe 4300 Ext. 380

Ordway 2600 Ext. 2401

Ordv~ay 2600 Ext .. 1641

Ordv.ay 2600 Ext. 2401

Republic 6'700 EJ....t. 5509

Republic 6700 Ext. 74801

~epublic 6700 I E.xt 2377 I •

Glebe 4300 Ext.. 391

DOC ID : 3983914

' ,

.. l!eP 8!18MI!

Navy:

Room No.

INTELLIGENCE AND SECURITY (ContinuedT-.

Capt. J. J. Rochefort NCA, Rm. 17201

Cdr. G. w. Daisley NC11., Rm. 17109A

Cdr. w. J. Sebald Navy Dept. Rm. 3402

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Phone No.

Ordway ~600 Ext. 1821

OrdY1u.y ;:>600 Ext. 1671

RE::public 7400 Ext. 3459

DOCID: 3983914 :l'Qi i6t' ilil'i

ENCLOSURE E

:--==JliOB!f~S~E~£~Rltll ~ARM= Y,....NAVY COMMUNICATION INTELLIGENCE c OORDINATING a OMNITTEE

Schedule of Meetings and Submission of Repo~ts*

19"-45

ANCICC

JJ!IDICC Subcommittees

.,

NOV DEC J ~..N FEB :t-1 .. \R J~ R 1 )JAY JUN•' JUL ,,,\UG 1''0V DEC Date of keeting l 20 l 21 21 lg 16 20 lg l 21 1 Place of bieet1ng of: 1• l¥~fi~ept & D/F Opera- NOA SSA NOA BSA SSA 2. raf:f'ic .mal sis 3. c. I. Communications 4. o lateral. Information 5. Research D. Frequency .Al ocation &

Cevera e 7.,. r tan sis S-. ntelli enoe &

(

*Date of meeting may be changed to suit the convenience of tho membera. Meetings will be held~ NCA and SSA alternately; senior officer of host station will be chairman •.

Suboommi ttee reports arc due on the fourth Wednesday of cA.oh month,, one week f'fter the da.tas scheduled above.