decisions of the board of regents - university of the … · 2019. 1. 18. · 1336th bor meeting 1...

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GAZETTE

The University of the Philippines

VOLUME XLVIII NUMBER 5 ISSN No. 0115-7450

DECISIONS OF THE BOARD OF REGENTS 1336th MEETING, 1 AUGUST 2018

Table of Contents

I. MATTERS ARISING FROM THE MINUTES OF PREVIOUS MEETINGS

A. 1335th BOR Meeting, 31 May 2018

1. Proposed Civic Engagement Policy in response to the IRR of UNIFAST …….

2. Establishment of a UP Campus in Qatar ………………………………………..

3. Update on the status of unfinished construction projects, including status of UP Diliman NCGG building and UPLB Math building ……………………………

4. Review of Admission Rules ……………………………………………………

B. 1334th BOR Meeting, 6 April 2018

1. Criteria and Process for the Selection of Professor Emeritus, including the

Composition of the Selection Committees ……………………………………..

2. Appeal from the AUPAEU and AUPWU to release 2017 Professional Development Grant (PDG) to UP contractual employees whose salaries are

charged to Revolving Funds (RF) and Trust Funds (TF)……………………….

II. MATTERS APPROVED BY THE BOARD

A. GENERAL GOVERNANCE

1. Appointment of University Officials……………………………………………

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B. ACADEMIC MATTERS

1. Proposed Rationalization of the UP Diliman Organizational Structure ………..

2. Proposed Institution of the Professional Master in Data Science (Analytics) Program ………………………………………………………………………...

3. Proposed Institution of the Dual PhD Degree Program in Meteorology in UP Diliman (with the University of Reading, United Kingdom) …………………..

4. Proposed Revision of the Guidelines for the International Publication Awards..

5. Requests for waiver of rules governing graduation with honors, as endorsed by the UP Diliman University Council Committee on Student Admissions,

Progress, and Graduation……………………………………………………….

8. Request for waiver of one-year residency rule immediately prior to graduation in favor of

as endorsed by the UP Diliman University Council Committee

on Student Admissions, Progress, and Graduation……………………………..

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C. FISCAL MATTERS

1. Draft Memorandum of Agreement between the University of the Philippines and the Bases Conversion and Development Authority (BCDA) for a 3-hectare

UP Satellite Campus at New Clark City ……………………………………….

2. Deed of Donation by/and between the University of the Philippines and the Family of Dean Bartolome S. Carale, represented by Atty. Benjamin R. Carale

3. BAC Resolutions (BAC3-2018-27, BAC3-2018-26, and BAC3-2018-24) for the Procurement of Supplies for the National Institutes of Health (NIH), UP

Manila…………………………………………………………………………..

4. Request for waiver of financial obligation of and Reiteration of his offer to render four years of Return Service Obligations for

his Study Leave with Pay for the period

5. Request for waiver of financial obligation of for her Special Detail with Pay to

6. Recognition of the final settlement of financial obligation to the University of the Philippines of …………………………….…………………………………

7. Reprogramming of UP System Administration’s Unexpended Balances of Prior Years’ Obligations in the amount of Seventy Million Pesos Only

(PhP70,000,000.00)…………………………………………………………….

8. Reprogramming of UP Diliman’s Unexpended Balances amounting to Seventy Million Pesos Only (PhP70,000,000.00)……………………………………….

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9. Programming of UP Diliman’s CY 2017 Excess Income amounting to Seven Million Nine Hundred Seventy Thousand Ninety-Nine Pesos & 63/100

(PhP7,970,099.63)……………………………………………………………...

10. Reprogramming of UP Manila’s Unexpended Balances from Prior Years Obligations from the General Fund in the amount of Sixty Nine Million Pesos

Only (PhP69,000,000.00)………………………………………………………

11. Programming of UP Visayas’ Excess Income from the Revolving Fund in the amount of Three Million One Hundred Five Thousand Three Hundred Nine

Pesos Only (PhP3,105,309.00)…………………………………………………

12. Realignment of UP Visayas’ Income from the Revolving Fund in the amount of One Million Ninety Eight Thousand Eight Hundred Sixty Three Pesos Only

(PhP1,098,863.00)……………………………………………………………...

D. ADMINISTRATIVE MATTERS

1. Request for Temporary Waiver of Faculty Tenure Rules in favor of the various faculty members………………………………………………………………..

2. Appointment of Faculty: Transfer to Permanent Status………………………..

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III. MATTERS CONFIRMED BY THE BOARD

A. ACADMIC MATTERS

1. Confirmation of the approval of the UP President of the graduation of students

from the following Constituent Universities who have completed all the

requirements for their respective degrees/titles as of the end of Second

Semester, or as the end of term specified, AY 2017-2018, as recommended by

their respective University Councils (Approval authority was granted to the UP

President by the Board of Regents at its 1335th meeting held on 31 May 2018,

for Second Semester/Second Trimester AY 2015-2016) ………………………….

UP Diliman

UP Los Baños

UP Manila

UP Visayas

UP Open University

UP Mindanao

UP Baguio

UP Cebu

2. Confirmation of the approval of the UP President of the additional one hundred fifty-six (156) slots admitted through the Varsity Athletic Admission System

(VAAS) for Academic Year 2018-2019……………………………………….

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B. CONTRACTS/AGREEMENTS

1. Memorandum of Agreement between the University of the Philippines and the

Metropolitan Works and Sewerage System (MWSS) …………………………

2. Memorandum of Agreement between the University of the Philippines and Pag-

Ibig Fund (Home Development Mutual Fund) …………………………………

3. Contract of Lease between the University of the Philippines (Lessor) and Citibank, N.A. (Philippine Branch), (Lessee) ………………………………….

4. Memorandum of Agreement between the University of the Philippines Diliman and the Commission on Higher Education (CHED) …………………………..

5. Grant Agreement between the University of the Philippines Diliman through the College of Arts and Letters and the Commission on Higher Education

(CHED) ………………………………………………………………………..

6. Grant Agreement between the University of the Philippines Diliman through the College of Social Work and Community Development and the Commission

on Higher Education (CHED) ………………………………………………….

7. Grant Agreement between the University of the Philippines Diliman through the College of Architecture and the Commission on Higher Education (CHED)

8. Memorandum of Agreement between the University of the Philippines Visayas and the Commission on Higher Education (CHED) approving the requested

assistance from CHED in the amount of PhP 6,400,000.00 for the research

project, “Where Water Flows: Characterizing Domestic Water and

Institutional Arrangements for Provisioning and Access in Two Visayas Island-

Settings”………………………………………………………………………..

9. Research Proposal Applications from UP Los Baños on:………………………

a. Recycling of Water Rubber via Biological Desulfurization and Mechano-Chemical Devulcanization; and

b. Modeling Epidemic Diarrhea in Swines.

10. Grant Agreement between the University of the Philippines Diliman and the Commission on Higher Education (CHED) for the implementation of the

Continuing Professional Education Grant in the amount of PhP804, 885.59…..

11. Grant Agreement between the University of the Philippines Diliman through the

School of Library and Information Studies (SLIS) and the Commission on

Higher Education (CHED) for Continuing Professional Education Program in

the amount of PhP 781,760.20………………………………………………….

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IV. MATTERS FOR INFORMATION OF THE BOARD

A. ACADEMIC MATTERS

1. Memorandum No. PDLC 18-29 dated 16 July 2018 on the Definition of “Government Subsidy for Medical Education” for Purposes of Implementing

the Return Service Obligation Program (RSOP) of the College of Medicine

(UPCM) ………………………………………………………………………..

B. CONTRACTS/AGREEMENTS

UP System

1. Construction Agreement and Notice to Proceed between the University of the Philippines and the Joint Venture of Silver Dragon Construction & Lumber &

Glass Supply and Micro-Asia Builders Corporation…………………………...

2. Memorandum of Agreement between the University of the Philippines and the National Museum ……………………………………………………………...

UP Diliman

1. Memorandum of Agreement between the University of the Philippines Diliman

and the Department of Trade and Industry-Region Ill (DTI-Region III)…………..

2. Memorandum of Agreement between the University of the Philippines Diliman and the Metropolitan Museum of Manila Foundation, Inc. ……………………….

3. Memorandum of Agreement among the University of the Philippines Diliman, Bureau of Treasury (BTr), and the Department of Budget and Management

(DBM) …………………………………………………………………………

4. Artwork Loan and Exhibition Agreement between the University of the Philippines Diliman and the Metropolitan Museum of Manila Foundation, Inc.

(MMMFI) ……………………………………………………………………...

5. Memorandum of Understanding between the University of the Philippines Diliman and the University of Reading, United Kingdom …………………….

6. Variation Order No. 3 for the Design and Build of the Proposed U.P. Tourism Heritage Complex………………………………………………………………

7. Deferment of the implementation of the Archaeological Excavation Memorandum of Agreement between the Philippines Diliman and the

Municipality of Guinsiliban, Province of Camiguin …………………………..

8. Construction Agreement between the University of the Philippines Diliman and Paul G. Marquez, doing business under the name and style of PGM

Construction and Plumbing Services …………………………………………..

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9. Construction Agreement between the University of the Philippines Diliman and Paul G. Marquez, doing business under the name and style of PGM

Construction and Plumbing Services …………………………………………..

10. Memorandum of Agreement between the University of the Philippines Diliman and the Office of the Ombudsman (OMB) …………………………..

11. Memorandum of Agreement between the University of the Philippines Diliman and Humanitarian Leadership Academy-Philippine Academy Center

(HLA-PAC) ……………………………………………………………………

12. Memorandum of Agreement between the University of the Philippines Diliman and the Philippine Council for Industries, Energy and Emerging

Technology Research and Development (PCIEERD) …………………………

UP Mindanao

1. Memorandum Understanding between the University of the Philippines Mindanao and the Indigenous Peoples Belonging to the Obu Manuvu Tribe….

UP Baguio

1. Memorandum Understanding between the University of the Philippines Baguio and National Dong Hwa University, Taiwan, R.O.C. ………………….

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V. OTHER MATTERS

1. Draft FOI Manual of the University of the Philippines…………………………….

2. Announcement of the approval by the Board of the Conferment of Doctor of Laws, honoris causa, upon DOST Secretary Fortunato T. de la Peña……………………..

3. Queries of Regent Farolan on NSTP………………………………………………..

4. Update on BOR Meeting in UP Visayas Iloilo on 30 August 2018 and Investiture of Chancellor Ricardo P. Babaran on 31 August 2018……………………………..

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DECISIONS OF THE BOARD OF REGENTS

1336h MEETING, 1 August 2018

I. MATTERS ARISING FROM THE MINUTES OF PREVIOUS MEETINGS

A. 1335th BOR Meeting, 31 May 2018

1. Proposed Civic Engagement Policy in response to the IRR of UNIFAST

Board Action: APPROVED

1.1 The Chair of the Technical Working Group (TWG) on Return Service System and former CSSP Dean, Prof. Grace Aguiling-Dalisay presented the revised proposal on

the UP Student Civic Engagement Program, which incorporated the inputs and

suggestions of the members of the Board from its initial discussion at the last

meeting held on 31 May 2018, and during the special briefing of the members of the

BOR held on 30 July 2018.

1.2 Regent Jimenez sought clarification on whether foreign and graduate students are required to render return service. Prof. Dalisay replied that only qualified grantees

of the free tuition law, hence Filipinos and undergraduate students only, are required

to render return service.

1.3 Regent Jimenez suggested including in the final proposal a regular review and evaluation of the program so that it will be a dynamic civic engagement program. It

could be done after the first year of implementation and then every two years

thereafter. Prof. Dalisay replied that she will bring this up with the TWG.

1.4 Regent Farolan thanked the TWG for incorporating the inputs and suggestions of the members of the Board during the special briefing held on 30 July 2018.

However, he noted that there was one matter that was discussed at the last meeting

that was not tackled in the new presentation--the distortion of benefits for UP

dependents because of the free tuition law. He said that the children of UP

employees enjoy free tuition and certain privileges. With the implementation of free

tuition law, everyone in UP gets to enjoy free UP education which has supplanted

the free tuition privilege provided for dependents of UP employees.

1.5 In response to Regent Farolan, President Concepcion clarified that the free tuition enjoyed by dependents of UP employees is a privilege of UP employees and not of

their children. The privilege of the parents cannot be transferred to the children.

However, the return service is an obligation of a student who availed of free tuition

under the free tuition law. That is why UP dependents are still encouraged to render

return service. President Concepcion clarified however that the University will look

for an equivalent benefit for UP employees to replace the lost benefit mentioned by

Regent Farolan.

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I. MATTERS ARISING FROM THE MINUTES… (cont’d)

A. 1335th BOR Meeting, 31 May 2018 (cont’d) . . .

1. Proposed Civic Engagement Policy in response to the IRR of UNIFAST (cont’d) . . .

1.6 Regent Farolan recommended including the UP Alumni Association or the UPAA- accredited organizations in the SCEP Task Force of the System or CU. Prof. Dalisay

confirmed that the TWG recognizes social, civic work and UPAA activities in same

way that it recognizes student organizations and their activities.

1.7 Regent Oliquino said that there is a wide range of student organizations and student activities in the University that can be considered as forms of return service. She

inquired as to the extent of supervision by a faculty adviser of the return service

activities. Prof. Dalisay told the Board that the TWG will recommend different ways

of supervising the work of students by a faculty in the operationalization of the

program to ensure that there are safeguards for safety and security of students and

faculty adviser.

1.8 Regent Jimenez suggested that the leadership of the University or College Student Councils as well as the Philippine Collegian be considered possible avenues for

return service. Moreover, since there are many UP students who are children of

migrants and who spend vacations abroad, he also suggested partnering with the

different Overseas Workers Welfare Administration (OWWA) projects for

volunteer work as a form of return service. Prof. Dalisay said that having the return

service during the mid-year term is also being considered by the TWG. She took

note of Regent Jimenez’s suggestion.

1.9 Prof. Dalisay pointed out that the Pahinungod offices in the CUs and the TWG System level will be managing the administration of the UP Student Civic

Engagement Program. Since the TWG recognizes that there are different types of

student organizations in the University, Prof. Dalisay said that they will have to ask

the CU offices or task forces to design the screening process based on the guidelines

that will be approved by the Board.

1.10 President Concepcion suggested inclusion in the IRR of the consequences if a student who initially opted out of the return service obligation suddenly changed his

mind and decided to render return service instead, and then requests for a refund.

1.11 After a long deliberation on the matter, and there being no objection to the motion duly made and seconded, the Board approved the proposed UP Student Civic

Engagement Program.

1.12 Chair De Vera thanked Prof. Dalisay, asked her to incorporate the additional inputs of

the members of the Board and requested a presentation of the final proposal to the

workshop that will be hosted by CHED. He wanted UP to take a leadership role in the

conceptualization of the return service program of public universities. He said to

incorporate all the comments of the members of the Board particularly the issue of

benefits to the dependents because that is also present in other SUCs. If UP will adopt

a principle that will address this matter then other SUCs can also take that into

consideration when they formulate their return service system.

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1. Proposed Civic Engagement Policy in response to the IRR of UNIFAST (cont’d) . . .

1.13 The Chair added that other service providers like the Red Cross will be also invited to the said workshop in provide a range of options that SUCs can adopt for their

own return service agreement.

1.14 Regent Farolan, as a member of the UP Vanguard Incorporated (UPVI), put on record that he submitted and presented to the members of the Board of Regents

during the special briefing, a conceptual plan of the UPVI on how to operationalize

the return service program of the University. He requested the Secretariat to share

the presentation with the Technical Working Group.

2. Establishment of a UP Campus in Qatar

Board Action: NOTED

2.1 Chair De Vera requested the matter to be included in the agenda because CHED received a document that there is an intention to create a UP campus in Qatar. He

wanted to clarify the position of the University on the matter.

2.2 President Concepcion clarified that the communication was received by the University from the Philippine Embassy in Doha, Qatar in 2015, signed by the

Assistant Secretary Julius Torres. It was for the purpose of exploring an education

cooperation agreement with the University of the Philippines, and to tie up this

proposal with an initiative to establish an accredited UP Alumni Association Qatar

Chapter. Hence, there is no proposal for the creation of a UP campus in Qatar.

2.3 In light of the clarification made by President Concepcion, the Board decided to just note the matter.

3. Update on the status of unfinished construction projects, including status of UP Diliman NCGG building and UPLB Math building

Board Action: The Board directed the Chancellor of UP Diliman

to order the Office of the Campus Architect to

report to the Board on the NCGG building

project.

3.1 The Dean of the National College of Public Administration and Governance (NCPAG), Dr. Ma. Fe V. Mendoza, reported to the Board the timeline of events

regarding the status of the unfinished National Center on Good Governance

(NCGG) building at the NCPAG site.

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3. Update on the status of unfinished construction projects… (cont’d) . . .

3.2 Dean Mendoza explained that the proposed four-storey NCGG building was estimated to cost P50 Million, which was to be sourced from the senators at that

time. But only P20 Million of the P50 Million budget was given in 2008. The Office

of the Campus Architect (OCA) estimated at that time that the P20-million budget

could only accommodate a one-storey building. There was a redesign of the building

but the money was given only in 2009. In 2010, the design and build construction

project was awarded but it was only in May 2011 that construction started. In 2013,

the contract was cancelled due to significant work (i.e. negative) slippage on the

part of the contractor.

3.3 Chair De Vera inquired about provisions of the procurement law on contracts with negative slippage and what happened to the remaining money after the cancellation

of the contract. Dean Mendoza said that they requested the OCA for rebidding in

2014 but the money went back to the National Treasury in 2016, being part of the

Priority Development Assistance Fund (PDAF).

3.4 Chair De Vera pointed out that if the project had been rebidded immediately after cancellation then the remaining money would have been obligated before the

Supreme Court ruling. The contract was terminated in 2013 and there was no

rebidding, leaving the infrastructure unused and undeveloped from 2014-2018.

3.5 Chair De Vera moved that the Board direct the Chancellor of UP Diliman to order the Office of the Campus Architect to report to the Board and explain why no

immediate action was taken on a project that has been cancelled due to slippage, and

whether there are similar situations experienced by other units in the campus.

Regent Jimenez seconded the motion, with a request that the Office of the Vice

President for Development come up with a comprehensive recommendation for

efficient infrastructure development.

3.6 With regard to the UPLB Math building, President Concepcion informed the Board that UPLB already submitted a detailed report on the status of construction of the

Math building.

4. Review of Admission Rules

4.1 President Concepcion informed the Board that the review has not yet started in light of the ongoing submission of UPCAT applications. The deadline of submission of

UPCAT applications is on 10 August 2018.

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4. Review of Admission Rules (cont’d) . . .

4.2 Regent Escudero requested that the study include information on the carrying capacity of each constituent university, the per capita expenditure of UP for every

student and how often the admissions policies should be revised in light of the

Universal Access to Quality Tertiary Education Act. He noted that no

comprehensive study has really been made with respect to the carrying capacity of

UP, and why enrolment figures have remained constant despite the increase in

infrastructure.

4.3 President Concepcion took note of Regent Escudero’s comments, adding that the study will be started after the deadline for submission of UPCAT applications since

the persons in charge of admission will be the same persons that will be tapped to

do the study.

4.4 President Concepcion further explained that UP has so far received 167,000 applications for the UPCAT, but its present capacity for conducting the tests is only

at 110,000 applicants. He expects that among the major, potential problems with the

foregoing is the availability of testing sites to accommodate the applicants. One

possible solution being considered is to conduct a four (4)-day examination

schedule.

4.5 Chair De Vera inquired if it would be possible to make the whole application process online to avoid long queues. He said that the templates and interfaces for submission

of application forms and grades online should be made more user-friendly.

Application should not be a scan-accomplish-email process but should be directly

inputted on the template online. He knew that it is a massive effort on the part of

high school administrators but this is to avoid discriminating against students who

want to take the UPCAT. He shared that some schools allegedly restrict the number

and only allow the Top 10 students to take the UPCAT because of tedious work on

their part.

4.6 President Concepcion replied that the Chairman’s suggestion would be the ideal situation, but the problem is that some high schools do not have enough technical

facilities, or even just internet access.

4.7 Regent Laurel suggested regular online processing for those schools with technical capabilities, but to find a way to accommodate schools that do not have internet

capability.

4.8 Chair De Vera suggested that President Concepcion meet with the Secretary of the Department of Education to help solve the problem of the late submissions of

UPCAT requirements by private and public schools.

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4. Review of Admission Rules (cont’d)

. . .

4.9 Regent Escudero expressed his hope that an online application system can be pilot tested with the next batch of UPCAT applicants.

4.10 Regent Farolan asserted that what happened during the deadline for submission of UPCAT applications was a management issue. He recalled writing the Director of

the Office of Admissions a number of times at the height of complaints over the

release of the UPCAT 2018 precisely to know its plans and preparations for UPCAT

2019 based on its experiences in UPCAT 2018. He believes that there are a lot of

measures that should have been undertaken by the Office of Admissions, such as

talking to the different private school associations or the Department of Education.

In view of the foregoing, he requested the Office of Admissions to report to the

Board on UPCAT 2019, and to submit concrete plans for UPCAT 2020. He also

asked the management of UP to check whether the Board has the power to impose

its own screening system and to make recommendations on how it can be done.

4.11 On the first point, Chair De Vera said that admission policies (e.g., admission, retention, fees) are exclusively within the domain of the Board of Regents of all

SUCs, including UP. Even CHED cannot tell the public universities how they

should admit students. On the second point, Chair De Vera reiterated President

Concepcion’s decision to ask the Office of Admissions to review the admission rules

after processing this year’s UPCAT applications and include in the study the

determination of the carrying capacity per CU as requested by Regent Escudero, as

well as report to the Board about its process of updating and reviewing contents of

the UPCAT exam.


1. Criteria and Process for the Selection of Professor Emeritus, including the Composition of the Selection Committees

Board Action: The Board SUSPENDED the rules on the

composition of the System Professor Emeritus

Committee in the "Guidelines on the Selection

Criteria and Process of Professor Emeritus"

1.1 Vice President Bautista recalled that in the previous BOR meeting, Chair De Vera recommended a review of the selection criteria and process for selecting Professors

Emeritus. In the meantime that the review is being conducted, the Board is requested

to waive the provision in the guidelines on the composition of the System

Committee on Professor Emeritus.

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I. MATTERS ARISING FROM THE MINUTES… (cont’d) . . .


1.2 In the past, the selection of the System Committee for Professor Emeritus has always been delegated to the President. But this was changed in 2012 wherein the

composition of the committee included all the members of the CU Professor

Emeritus committee plus one extra member from the UP Diliman and three (3)

members-at-large who need not be Professors Emeriti.

1.3 The problems with the composition of the System Committee approved in 2012 are that, first, there is a potential a conflict of interest for the Vice Chancellors for

Academic Affairs and Research, who are also chairs of the Professor Emeritus

Committees of the CUs, when they have to recommend a candidate of their CU and

vote at the same time; and second, there is a need to include more senior members

of the faculty who may have a better appreciation of the body of works of the

candidate or nominee.

1.4 Chair De Vera inquired whether the issue about the System Committee and the Constituent Unit (CU) committees for Professor Emeritus has already been

resolved. Vice President Bautista explained that in the past, the CU committees are

part only of the deliberations. The change in the composition which happened in

2012 is that they are also the ones voting.

1.5 With regard to the appeal process raised by Chair De Vera before, Vice President Bautista said that the refinement of the appeals process would be part of the review.

1.6 Instead of waiving the rules, President Concepcion moved for the suspension of the provision on the composition of the System Committee on Professor Emeritus while

the review on the general guidelines is being undertaken. Regent Arinto seconded

the motion.

2. Appeal from the AUPAEU and AUPWU to release 2017 Professional Development Grant (PDG) to UP contractual employees whose salaries are

charged to Revolving Funds (RF) and Trust Funds (TF)


2.1 President Concepcion said that the appeal was endorsed by the Vice President for Administration, and the Vice President for Planning and Finance submitted his

recommendation in favor of granting the appeal.

2.2 Regent Fulvadora moved for the approval of the appeal of the UP Manila and UP-PGH employees the release of the Professional Development Grant charged to RF

and TF. Regent Farolan seconded the motion.

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II. MATTERS APPROVED BY THE BOARD

A. GENERAL GOVERNANCE

1. Appointment of University Officials

1.1 At this point, the Board went into an executive session.

1.2 The Board APPROVED the following appointments:

UP System

Assoc. Prof. JEANETTE L. YASOL-NAVAL as Director, UP Padayon Public

Service Office, Office of the Vice President for Public Affairs, UP System,

effective 1 August 2018 until 31 July 2019

UP Diliman

Prof. JOSE ERNIE C. LOPE as Vice Chancellor for Community Affairs, UP

Diliman, effective 1 August 2018 to serve at the pleasure of the Chancellor

UP Los Baños

Prof. ARNOLD R. ELEPAÑO as Dean, College of Engineering and Agro-

Industrial Technology, UP Los Baños, effective 24 November 2017 until 23

November 2020 (second term)

Assoc. Prof. ROLANDO T. BELLO as Dean, College of Public Affairs and

Development, UP Los Baños, effective 1 August 2018 until 31 July 2021

Prof. WILLIE P. ABASOLO as Dean, College of Forestry and Natural Resources,

effective 3 March 2018 until 2 March 2021 (second term)

Prof. JOSE V. CAMACHO, JR. as Dean, Graduate School, UP Los Baños,

effective 24 February 2018 until 23 February 2021 (third term)

Prof. DECIBEL F. ESLAVA as Dean of the School of Environmental Science and

Management, UP Los Baños, effective 28 May 2018 until 27 May 2021

(second term)

Prof. MERLYN S. MENDIORO, as Director, Institute of Biological Sciences, UP

Los Baños, effective 01 June 2018 until 31 May 2021 (second term)

UP Manila

Dr. FILEDITO D. TANDINCO as Dean, School of Health Sciences, UP Manila,


UP Baguio

Assoc. Prof. JIMMY B. FONG as Dean of the College of Arts and

Communication, UP Baguio, effective 01 August 2018 until 31 July 2021

Assoc. Prof. DYMPHNA D. NOLASCO-JAVIER as Dean, College of Science,

UP Baguio, effective 01 August 2018 until 31 July 2021

Assoc. Prof. ARELLANO A. COLONGON, JR. as Dean, College of Social

Sciences, UP Baguio, effective 01 August 2018 until 31 July 2021

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II. MATTERS APPROVED BY THE BOARD (cont’d)

B. ACADEMIC MATTERS

1. Proposed Rationalization of the UP Diliman Organizational Structure

Board Action: The Board REMANDED to UP Diliman the

proposal for the upgrading of certain offices,

with instructions to consider or include, if

necessary, the comments and inputs of the

members of the Board. The Board APPROVED

specific items in the proposal, as follows:

A. Upgrading of existing units/teams into offices:

Technology Transfer and Business Development Office (TTBDO)

B. Transfer/realignment of offices

a. Transfer of the Center for Ethnomusicology from OC to OVCRD

b. Transfer of the Institute for Small-Scale Industries from OC to OVCRD

C. Renaming of offices:

Under the OVCRD

1. From: Project Management and Resource Generation Office (PMRGO)

To: Research Management Office (RMO)

2. From: Research Dissemination and Utilization Office (RDUO) To: Research Dissemination Office (RDO)

Under the OVCSA

From: Office of Scholarships and Student Services (OSSS)

To: Office of Scholarships and Grants (OSG)

1.1 UP Diliman Chancellor Michael L. Tan and Vice Chancellor for Research and Development Fidel R. Nemenzo presented to the Board the proposed rationalization

of UP Diliman’s organizational structure. This agenda item was discussed during

the special briefing of the members of the Board on 30 July 2018.

1.2 Chancellor Tan said that this is the second phase of the rationalization of UP Diliman’s organizational structure, which was started last year with the Office of

the Vice Chancellor for Academic Affairs. His team tried to keep the organization

“lean and mean” as recommended by the System Executive Committee. The

proposed rationalization includes three (3) types of changes: renaming of offices,

transfer/realignment of offices, and upgrading of units/teams into offices.

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. . .

B. ACADEMIC MATTERS (cont’d)

1. Proposed Rationalization of the UP Diliman Organizational Structure (cont’d) . . .

1.3 Regent Jimenez noticed that there are offices at the CU level that have mirror offices at the System level. He inquired whether there is general supervision and/or control

by the System office over the mirror CU office for these types of offices. Chancellor

Tan responded that there are certain offices like the Office of the Vice Chancellor

for Academic Affairs that sit in the System Academic Affairs Committee for

discussion and consultation of issues that have systemwide implications.

1.4 Vice Chancellor Nemenzo added that the proposed Technology Transfer and Business

Development Office will be the mirror office in UP Diliman of the System TTBDO

which is under the Office of the Vice President for Academic Affairs. All the Heads of

the TTBDOs across CUs sit in the Executive Committee of the TTBDO which is under

the Vice President for Academic Affairs.

1.5 Chancellor Tan noted that there are crucial System offices, such as the Office of the Vice President for Planning and Development and the Office of the Vice President for

Public Affairs, that have no counterpart offices yet in UP Diliman. There is really a

need to rationalize the organizational structure in order to have seamless linkage and

coordination among System and CU offices.

1.6 Regent Farolan recalled from the discussion at the special briefing that UP Diliman will submit to the Board for review the individual proposal for each of the offices being

proposed specifying the rationale and the reason for the proposed change. Vice

Chancellor Nemenzo disclosed that the individual proposals of the units are available

but were not submitted to the Board. They will have to be revised because some of them

contain wish lists which include plantilla items required of a full blown office.

1.7 Chair De Vera inquired about the process undertaken by UP Diliman in coming up with the proposed rationalization and whether there was a procedure for engaging the

different units to reflect on their mandates, on their actual functions, and on their

achievements. The Board has to see what the boxes in the rationalized organizational

chart represent and do. Otherwise, the Board may end up converting ad hoc structures

into permanent structures.

1.8 Chair De Vera also commented that it is hard to identify the offices that are responsible for certain concerns. He shared his experience with the ongoing road construction at

Area 1 when his car was damaged. He did not know which office is responsible for the

monitoring and policing of all these road constructions. He eventually discovered that

it is the Public Safety and Security Office but he asked whether monitoring construction

works is really the task of this office.

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1.9 Regent Laurel commented that rationalizing an organizational structure may really require budget and plantilla items. Regardless of the recommendation to minimize the

plan’s budget requirements, it should come up with a proposal which shows how the

real plantilla would look like, including the items for new offices being proposed which,

as Chair of the BOR Finance Committee, he would like to see. He suggested not to start

an office if it will not have a real impact or accomplish a certain level of excellence due

to budget or plantilla constraints. Chancellor Tan told the Board that they removed the

big ticket items from the original proposal and presented only those that would not

require additional budget or staff items. But with the instructions from the Board, they

would map out the proposed rationalized UP Diliman administrative structure.

1.10 Regent Fulvadora reiterated the concern raised during the special briefing about having

a standard nomenclature for similar offices across the CUs. She inquired why UP

Diliman is renaming the Office of Scholarships and Student Services (OSSS) as the

Office of Scholarships and Grants (OSG) when other constituent units have similar

offices using the OSSS nomenclature. Vice Chancellor Nemenzo informed the Board

that he actually had a talk with the Chancellors of CUs with similar offices and they

advised him to start it in UP Diliman and they will follow. He said that the proposed

name reflects the true nature and scope of the functions of and services provided by that

office in UP Diliman.

1.11 Regent Jimenez commented that the Board looks at the entire university from the lens of the System and UP seems to look like a federalized system with lot of local

autonomy. He inquired if the proposed rationalized administrative structure of UP

Diliman has gone through the review of the President in terms of rational connection

from UP System down the CU level. This is not because the System wants to be a strong

executive but just to be effective in its decision making and to properly guide the Board

in policy decisions. On this note, he recommended that the Chancellor go back to the

Board with the general strategic direction for UP Diliman in light of the rationalization

because the Board would like to see the big picture, so it can strategize, prioritize, and

approach it at the level of the budget.

1.12 Regent Jimenez moved for a review of the Diliman rationalization proposal and asked the President to provide a more systemwide guidance to all reorganization proposals for

all campuses, check nomenclature issues and functions in general and see whether the

changes would achieve, at a certain level of capacity, the purpose of the office.

1.13 Chair De Vera proposed to have two (2) separate resolutions. The first is to remand the entire rationalization proposal to UP Diliman to incorporate the comments of the Board,

particularly regarding prioritization and fiscal implications, especially for upgrading

offices or creating new ones. The Board would like to know what offices really need to

be created, strengthened, or improved. The second resolution is to look at the

rationalization from a System perspective, asking the different campuses for comments

on the proposed changes, and standardizing the nomenclature across campuses.

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1.14 Vice President Bautista informed the Board that some of the units being proposed for upgrading are linked to the UP System. TTBDO is a case in point. It is being renamed

and upgraded to be aligned with the System and CU TTBDOs.

1.15 President Concepcion clarified that the proposed organizational rationalization will not require new plantilla items. The only financial requirements are the honoraria and

RATA for a Director of an office which will be upgraded from an existing team/unit

into an office, which will require the amount of P274, 272.00 per year per office.

1.16 Chair De Vera asserted that it should be clear to all the personnel in these offices that they will not get additional items. Vice Chancellor Nemenzo confirmed that

there will be no expectations from them because they are actually operating as de

facto offices.

1.17 Regent Arinto clarified that upgrading is different from renaming. In the case of a renaming, there is no change in the function and scope of the work of the office and

there may be no need to expand the number of personnel. She said she is not

comfortable looking at charts and boxes without specific proposals for each of the

offices being renamed or upgraded. She added that while she understands how it is

to negotiate with the System to establish even just one office, she also knows that it

is very difficult to avoid additional expenses.

1.18 On the proposed renaming of offices without upgrading, Vice Chancellor Nemenzo attested that there will be no financial impact on the part of the University. Chair De

Vera added a collatilla that it should be made clear to these offices that there will be

no additional plantilla items for them. After a long deliberation by the Board, the

Board approved specific items in the proposal under renaming of offices, as follows:

a. From: Project Management and Resource Generation Office (PMRGO) To: Research Management Office (RMO)

b. From: Research Dissemination and Utilization Office (RDUO) To: Research Dissemination Office (RDO)

c. From: Office of Scholarships and Student Services (OSSS) To: Office of Scholarships and Grants (OSG)

1.19 President Concepcion moved for approval of the proposed transfer/realignment of two (2) offices, namely, the Center for Ethnomusicology and the Institute for Small

Scale Industries, from the Office of the Chancellor (OC) to the Office of the Vice

Chancellor for Research and Development (OVCRD). There being no objection to

the motion duly made and seconded, the Board approved the proposed transfer of

the foregoing offices from OC to OVCRD.

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1.20 On the proposed upgrading of offices, President Concepcion concluded from the long discussion that the Board was not ready to make a decision yet, and moved for

the deferment of action on these items in the proposal. Regent Jimenez seconded the

motion with a clarification to incorporate the inputs of the Board in the final

proposal that will be brought back to the Board.

1.21 There being no objection to the motion duly made and seconded, the Board remanded to UP Diliman the proposal for the upgrading of certain offices, with

instructions to consider or include, if necessary, the comments and inputs of the

members of the Board.

1.22 Vice Chancellor Nemenzo appealed to the Board for reconsideration of its decision on the UP Diliman TTBDO because it is the unit that has the most number of staff

among the function-based units of the OVCRD. Chair De Vera moved that approval

of the upgrade of the TTBDO be done by referendum, with the appropriate

documents submitted to the members of the Board.

1.23 Regent Arinto reiterated that, as a matter of practice, the Board would like to have the full proposal for offices to be renamed or upgraded She said that she is inclined

to approve the proposed upgrade of the UP Diliman TTBDO if the proponent can

show supporting documents containing the rationale for the upgrade.

1.24 Before the end of the meeting, Regent Farolan called the attention of the Board to the document submitted by Vice Chancellor Nemenzo on the proposed UP Diliman

TTBDO. He recalled that it was agreed that if the proponent can submit the required

document to the satisfaction of the Board, the Board would approve the upgrading

of the TTBDO. He moved for the approval of the upgrading as provided in the

earlier briefing by UP Diliman. There being no objection to the motion made and

seconded, the Board approved the upgrading of the TTBDO into an office.

2. Proposed Institution of the Professional Master in Data Science (Analytics) Program


2.1 Dr. Erniel B. Barrios, former Dean of the School of Statistics, presented to the Board the proposed Professional Master in Data Science (Analytics) Program at the School

of Statistics. With him was the Director of the UP Diliman Interactive Learning

Center, Dr. Joseph Ryan Lansangan. This agenda item was part of the agenda of the

special briefing of the members of the Board held on 30 July 2018.

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. . .


2. Proposed Institution of the Professional Master in Data Science (cont’d) . . .

2.2 President Concepcion inquired whether the proposed program was already approved by the University Council and whether the thirty percent income allotted for

equipment and facilities already includes the rent to the Bonifacio Global City

(BGC) building. Dr. Barrios replied that the UP Diliman University Council

approved the proposal in its meeting in June 2018. He also confirmed that rental

fees are already covered by the 30% income allotment.

2.3 In response to Chair De Vera’s queries, Dr. Barrios replied that the School of Statistics has two (2) master’s degree programs: Master of Statistics (MOS) and

Master of Science (MS Statistics). A significant number of students enrolled in the

MOS program are faculty members of SUCs under the CHED Scholarship Program.

2.4 Chair De Vera asked about the target market for the proposed Professional Masters program. Dr. Barrios said that prospective students are data scientists in industry

with backgrounds either in statistics, mathematics, or computer science. But once

the program is running, there is a plan to collaborate with UP Manila on a

bioinformatics program which will include health professionals and policy makers

or with UP Los Baños for agriculture informatics.

2.5 Chair De Vera opined that it may be better for this new professional master’s program to be offered exclusively in BGC so that its branding will be different from

that of a regular program in UP Diliman. Dr. Barrios informed the Board that the

original intention was to offer it exclusively in BGC but based on the

recommendation of the President’s Advisory Council (PAC), they added a provision

“without prejudice to offering the program in UP Diliman”. Prospective students

preferred the BGC campus because their workplaces are within the area. Chair De

Vera suggested that the program be evaluated after one or two years and to see

whether there is a need to offer it in UP Diliman since branding of a program is

really important.

2.6 Regent Jimenez highlighted the need to focus on developing executive programs to cater to the needs of the industry as well as government. He said the new trend in

policy making is now evidence-based and this is where data analytics will be useful.

Dr. Barrios replied that there are many practicing data scientists in the Philippines,

but the problem is that software developers who develop expensive programs and

packages are limited to the data generating process that is available in the market.

He added that the intention of this proposed program is to train students to develop

their own programs and perform data analytics even if the data generating process

is limited. This will be the contribution of this program to the industry. On the

government side, there is a move now with the Philippine Statistics Authority to

capacitate various stakeholders in the generation of official statistics for them to

learn about analytics and data science.

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. . .


2. Proposed Institution of the Professional Master in Data Science (cont’d) . . .

2.7 Chair De Vera agreed that it is the industry that would benefit more from this program as the government has restrictions on data generation because the cost is

high and is not a priority. It is good that the Philippine Statistical Authority is

pushing for big data for official statistics.

2.8 In response to the query of Regent Jimenez, Dr. Barrios explained that the difference between the Master in Data Science Program of UP and that of the Asian Institute

of Management is the simulation of big data and the performance of analytics on

simulated data rather than obtaining difficult access to big data from industries, such

as Telecommunications. This will enable students to avoid data privacy issues, and

do analytics on simulated data.

2.9 Regent Jimenez was convinced that the proposed program has all the appearances of a flagship program for the University. He hopes that this program could be a

source of policy recommendations for the national government, take the lead in the

data analytics industry and become globally competitive. He suggested including

ethics and profiling in the future. Dr. Barrios said that one of the core subjects in the

program is knowledge discovery, which will include journalism, data privacy, and

ethics.

2.10 Regent Farolan expressed support for the program. He thanked the team for incorporating the inputs and comments raised during the special briefing. However,

in the proposed utilization for graduate tuition fee income that was just submitted

for approval, he noted that there is no provision for the benefit of administrative

staff, who play vital roles in any good academic program. He hoped that there would

be a way for tuition income to be used for the benefit of the administrative staff.

2.11 Regent Arinto noted that the proposal includes the appointment of a deputy director specifically for the program being proposed. She said that a program would usually

have a program coordinator. Dr. Barrios explained that the School of Statistics has

respective directors for its MS, MOS, and PhD programs and they need a deputy

director specifically for this program since it will be offered in BGC. Regent Arinto

suggested a nomenclature-check to see if it should be a deputy director or a program

coordinator.

2.12 Upon motion duly made and seconded, the proposed institution of the Institution of the Professional Master in Data Science was approved by the Board.

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. . .

3. Proposed Institution of the Dual PhD Degree Program in Meteorology in UP Diliman

(with the University of Reading, United Kingdom)


3.1 The Director of the Institute of Environmental Science and Meteorology (IESM), Dr. Lemnuel V. Aragones, presented to the Board the proposed Dual PhD Degree

Program in Meteorology, in partnership with the University of Reading in the

United Kingdom.

3.2 Chair De Vera inquired about the status of the proposed initiative of increasing the number of meteorology graduates by expanding the meteorology program across

public universities. Dr. Aragones said he is a member of a technical working group

in CHED that is working on the development of a BS Meteorology course to be

offered by several state universities and colleges (SUCs) by the coming school year.

3.3 Chair De Vera thought that the BS Meteorology program in SUCs had already been started three years ago. He was expecting that it could be the feeder program for

this Dual PhD in Meteorology Program. Dr. Aragones replied that the Committee

took time in developing the bachelor’s degree program. He said that the proposed

program would also benefit the faculty members who are pursuing PhD degrees in

Meteorology.

3.4 Chair De Vera inquired about the number of public and private universities in the country that offer a master’s degree program in meteorology. He said he supports

the proposal but he is concerned that the proposed Dual PhD Program in

Meteorology will not thrive without a strong master’s programs in meteorology

across the country which will serve as feeder schools to this proposed program. He

added that the recently-approved Dual PhD by Research in Agriculture will not have

any problem attracting students since agriculture is offered by so many institutions.

3.5 In response, Dr. Aragones replied that IESM has already graduated many MS and PhD students since its inception and they mainly go to various government agencies.

3.6 Upon motion duly made and seconded, the proposed institution of the Dual PhD Degree Program in Meteorology in UP Diliman was approved by the Board.

4. Proposed Revision of the Guidelines for the International Publication Awards


4.1 Vice President Bautista explained that the request for revision of the guidelines on the International Publication Award (IPA) was prompted by the following reasons:

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. . .

4. Proposed Revision of the Guidelines for the International Publication Awards (cont’d)

. . .

i) The existing guidelines stipulate that only articles in specifically indexed

Institute for Scientific Information (ISI) and Scopus journals are eligible for the

IPA. However, there are publications which are very limited and highly

specialized that are not indexed in the ISI. The proposed revision is to consider

such journals, on a case-to-case basis, as eligible for the IPA provided it is

evaluated by the IPA Committee to be of high quality owing to the reputation of

the Board of Directors and the track record.

ii) The Board approved a very restrictive provision that only books published in the

Socio-Economic and Natural Sciences of the Environment (SENSE) list and

tiered accordingly are eligible for the IPA. The SENSE list, while listing

reputable publishers may be an unreliable, inconsistent and ad hoc list if used as

the sole basis for granting an IPA for books and book chapters, particularly those

in the field of social sciences and humanities. The Committee at that time did

not know yet the provenance and the usefulness of the SENSE list;

iii) The existing guidelines exclude books in the literary world that are published by

small publishing houses —including academic publishers—that are not as

commercial as the big ones that are considered reputable. In this field, some of

the literary works of quality are published by such publishing houses; and,

iv) The existing guidelines stipulate that applications for publications applied for

more than 6 months after their publication are no longer eligible for the award.

A number of faculty members have appealed this timeframe. The committee that

was created to actually look at publication issues recommended that it should be

one (1) year because six (6) months is too stringent a time frame.

4.2 In response to Regent Jimenez’s query, Vice President Bautista explained that predatory journals are journals that make you pay to get published, which is a

business of publications.

4.3 There being no objection to the motion made by Regent Arinto and seconded by Regent Jimenez, the Board approved the proposed revision of the guidelines on the

International Publication Award.

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. . .

5. Requests for waiver of rules governing graduation with honors, as endorsed by the UP Diliman University Council Committee on Student Admissions, Progress, and

Graduation, as follows*:

Name of Student 6. CU Rule to be Waived

7. 8. UPD 9. 2-year residency rule prior to graduation

10. 11. UPD 12. 2-year residency rule prior to graduation (and Under loading)







6. Request for waiver of one-year residency rule immediately prior to graduation in

favor of

*, as endorsed by the UP Diliman University Council Committee on Student

Admissions, Progress, and Graduation


___________________ * REDACTED, in compliance with RA 10173 (Data Privacy Act of 2012)

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. . .

C. FISCAL MATTERS1

1. Draft Memorandum of Agreement between the University of the Philippines and the Bases Conversion and Development Authority (BCDA) for a 3-hectare UP Satellite

Campus at New Clark City


1.1 Chair De Vera recalled that there was an earlier Memorandum of Agreement that was signed between the University of the Philippines and the Bases Conversion and

Development Authority (BCDA) for the allocation of a 70-hectare land area in Clark

Green City for the use of the University.

1.2 President Concepcion explained that the proposed three (3)-hectare area located within the central business district of BCDA is in addition to the 70 hectares already

allocated by BCDA for UP. Regent Farolan said that the nature of the university

position is a usufruct arrangement.

1.3 President Concepcion informed the Board of the donation by BCDA amounting to P120 Million for the construction of a building within the 3-hectare area property.

2. Deed of Donation by/and between the University of the Philippines and the Family of Dean Bartolome S. Carale, represented by Atty. Benjamin R. Carale


3. BAC Resolutions (BAC3-2018-27, BAC3-2018-26, and BAC3-2018-24) for the Procurement of Supplies for the National Institutes of Health (NIH), UP Manila


4. Request for waiver of financial obligation of and

Reiteration of his offer to render four years of Return Service Obligations for his

Study Leave with Pay for the period *

Board Action: APPROVED. The Board to review the policy of

the University on reneging fellows.

___________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting and auditing laws, rules and regulations. *REDACTED, in compliance with RA 10173 (Data Privacy Act of 2012)

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. . . C. FISCAL MATTERS1

. . .

4. Request for waiver of financial obligation of … (cont’d)*

. . .

4.1 Vice President Bautista briefly explained the case of . His contract with UP required him to finish his graduate studies in Europe within

two years. However, he had to take an extra year at the because

the school did not recognize his UP degree as equivalent to that of the ,

the Philippines having less than 12 years of basic education prior to the

implementation of K to 12. In that extra year, the University offered

a PhD scholarship. Since he opted to pursue his PhD, his home department

decided not to renew him. When he was already working on his dissertation, he

decided to re-apply to his department and was accepted to teach starting SY 2017-

2018. However, because UP Diliman’s HRDO considered his failure to immediately

return to the Philippines as a breach of contract and classified him as Reneging

Fellow, he was asked to settle his financial obligation and his salary was not paid

for some months.

4.2 The recommendation of the administration is to waive his financial obligation since he returned to UP to serve even if his department no longer renewed him. Moreover,

the delay in his return to UP was due to his pursuit of a Phd under a

Fellowship.

4.3 Regent Arinto recalled that there was a previous Board approval of a revision of the guidelines on how reneging fellows can pay back their financial obligation to the

University. She sought clarification whether the recommendation is to

financial obligation or simply have him pay it back in kind as provided

for in the Board-approved guidelines.

4.4 Regent Jimenez said that he is not inclined to agree with labelling as a reneging fellow. Regent Arinto agreed that the label might be unfair but

some offices in the University insist on labelling him as such. She said that it is not

a corrective measure to simply tell these offices not to refer to him as a reneging

fellow henceforth.

4.5 President Concepcion agreed that if they only waive his penalty, he still remains a reneging fellow. Thus, he proposed that the Board waive the declaration that he is a

reneging fellow when he requested that the University allow him to pursue his PhD

on scholarship.

4.6 Chair de Vera said that the proper action is to first waive his financial obligation then the administration should review the policy of reneging fellows and look at the

bigger picture. He added that his case is an exception to the rule.


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. . .

C. FISCAL MATTERS1

. . .


. . .

4.7 Regent Arinto said the Board had already looked into the policy and previously approved guidelines on how the financial obligation of a reneging fellow can be

paid back. Whether the Board agrees with the faculty member’s home department,

she said that it is the purview of the department to decide whether to retain him as a

faculty member based on their knowledge of the person and the priorities of the unit.

Thus, she deems it better to merely waive his financial obligation rather than correct

his classification as reneging fellow.

4.8 Regent Jimenez said that while he understands the prerogative of the department, the Board can make an exception in his case because he does not deserve to be

labelled as a reneging fellow. Chair de Vera cautioned against untangling past

decisions of the department. He would however like to see first the bigger picture

on the issue of reneging fellows.

4.9 There being no objections, the Board approved the motion of the President to waive the financial obligation of . The Board also agreed that there

will be a review of the policy on reneging fellows.

5. Request for waiver of financial obligation of for her Special Detail with Pay to



5.1 Vice President Bautista informed the Board that is a Japanese national who served as faculty in the University for several years. She was

sent on a two-month fellowship at and then on a special detail

with pay at . Based on the rules, a fraction of a year is equivalent

to one year of return service.

5.2 Regent Arinto said that it was her understanding that should not be considered a reneging fellow since she was in fact not issued the contract to go

on special detail because UP Diliman belatedly realized that they could not sign

such a contract with her. However, by the time they realized this, she had already

completed her tour of duty, and she was being asked to settle the financial obligation

because she was considered to have reneged on the unsigned contract.


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. . .

C. FISCAL MATTERS1

. . .


. . .

5.3 Chair de Vera moved to approve the waiver of financial obligation for . He said that it has been about two or three years since he brought this case

to the attention of UP. Vice President Uy affirmed this and added that the matter

was elevated to the Office of the President after the Chancellor of UP Diliman

disagreed with the recommendation of Diliman Legal Office that

should pay the financial obligation.

5.4 There being no objections, the Board approved the waiver of financial obligation of . Chair de Vera suggested that there should also be a

letter of apology to .

6. Recognition of the final settlement of financial obligation to the University of the Philippines of *



6.1 Secretary Lara informed the Board that in , there was a Board resolution approving the request of to allow the donation of

as payment of his financial obligation in lieu of a return service, with the

condition that he submit to UP a Board resolution or Secretary’s Certificate from

that the donation was for the said purpose. He has submitted said Board

resolution and is now asking the Board to recognize that he has fully paid his

financial obligation.

6.2 Vice President Uy added that it is the HRDO that is asking for formal recognition by the Board that the condition it imposed has been complied with. President

Concepcion affirmed this and informed the Board that the HRDO does not want to

determine on its own whether

has complied with the condition.

6.3 With the assurance from the Office of the Vice President of Legal Affairs that the condition has been complied with, President Concepcion moved that the Board

recognize the final settlement of financial obligation of

to the University of the Philippines. The motion being seconded, the same was

approved.

___________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting and auditing laws, rules and regulations. *Note: REDACTED, in compliance with RA 10173 (Data Privacy Act of 2012)

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. . .

C. FISCAL MATTERS1

. . .

7. Reprogramming of UP System Administration’s Unexpended Balances of Prior Years’ Obligations in the amount of Seventy Million Pesos Only (PhP70,000,000.00)


8. Reprogramming of UP Diliman’s Unexpended Balances amounting to Seventy Million Pesos Only (PhP70,000,000.00)


9. Programming of UP Diliman’s CY 2017 Excess Income amounting to Seven Million Nine Hundred Seventy Thousand Ninety-Nine Pesos & 63/100 (PhP7,970,099.63)


10. Reprogramming of UP Manila’s Unexpended Balances from Prior Years Obligations from the General Fund in the amount of Sixty Nine Million Pesos Only

(PhP69,000,000.00)


11. Programming of UP Visayas’ Excess Income from the Revolving Fund in the amount of Three Million One Hundred Five Thousand Three Hundred Nine Pesos Only

(PhP3,105,309.00)


12. Realignment of UP Visayas’ Income from the Revolving Fund in the amount of One Million Ninety Eight Thousand Eight Hundred Sixty Three Pesos Only

(PhP1,098,863.00)


___________________ 1 In all resolutions involving the disbursement of funds, it is understood that the same must be subject to all existing government accounting and auditing laws, rules and regulations.

1336th BOR Meeting

1 August 2018

U.P. Gazette


UP Gazette


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. . .

D. ADMINISTRATIVE MATTERS1

1. Request for Temporary Waiver of Faculty Tenure Rules in favor of the following faculty members:

UP Diliman

BRYAN G. ALAMANI, Assistant Professor 1, College of Engineering, effective

1 August 2018 until 31 July 2019

WILFREDO P. AWITAN, Assistant Professor 1, College of Social Work and Community

Development, effective 1 August 2018 until 31 July 2019

GIZELLE A. BATOMALAQUE, Instructor 7, College of Science, effective 1 August

2018 until 31 July 2019

ROMINA B. BELTRAN-ALMAZAN, Assistant Professor 1, College of Education,


CECILE KLAUDINE C. CABIGAS, Instructor 7, College of Home Economics, effective


JAMEL ROMBO CAYAMODIN, Assistant Professor 3, Institute of Islamic Studies,


MA. IVY A. CLAUDIO, Instructor 2, College of Mass Communication, effective


PAUL JASON R. CO, Assistant Professor 3, College of Engineering, effective 1 August

2018 until 31 July 2019

JAYBIE A. DE GUZMAN, Instructor 7, College of Engineering, effective 1 August 2018

until 31 July 2019

JAMES C. DIAZ, Assistant Professor 1, College of Music, effective 1 August 2018 until

31 July 2019

EDGARDO P. FELIZMENIO, JR., Instructor 1, College of Engineering, effective


REYNALDO L. GARCIA, Professor 8, College of Science, effective 1 August 2018 until

31 July 2019

MANUEL KRISTOFFER C. GIRON, Assistant Professor 1, College of Arts and Letters,


BENJAMIN A. GONZALES, Instructor 4, College of Home Economics, effective


LERELEI C. GREPO, Assistant Professor 4, College of Engineering, effective 1 August

2018 until 31 July 2019

SOFIA G. GUILLERMO, Assistant Professor 1, College of Arts and Letters, effective


JOYCE A. IBANA, Associate Professor 3, College of Science, effective 1 August 2018

until 31 July 2019

JOEL C. JAVINIAR, Assistant Professor 3, College of Education, effective 1 August

2018 until 31 July 2019

RICO JOSSEL M. MAESTRO, Assistant Professor 1, College of Engineering, effective


1These appointments have gone through the standard University peer review process from the Department to the College, the Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.

1336th BOR Meeting

1 August 2018

U.P. Gazette


UP Gazette


25 | Page


. . .


1. Request for Temporary Waiver of Faculty Tenure Rules … (cont’d)

UP Diliman (cont’d)

. . .

MARIE JO-ANNE M. MENDOZA, Instructor 4, College of Engineering, effective


AUDREY ROSE G. MIRASOL, Instructor 5, College of Arts and Letters, effective


KRISTINE MARIE T. REYNALDO, Instructor 6, College of Arts and Letters, effective


FRANCISCO C. ROSARIO, JR., Assistant Professor 1, College of Social Sciences and

Philosophy, effective 1 August 2018 until 31 December 2018

LISA VICTORIA N. ROSEL, Instructor 4, College of Social Work and Community

Development, effective 1 August 2018 until 31 December 2018

LOUISE JASHIL R. SONIDO, Instructor 6, College of Arts and Letters, effective


ROBERTO S. SORIANO, Assistant Professor 6, College of Engineering, effective


SARAH F. LUMBA-TAJONERA, Assistant Professor 1, College of Arts and Letters,


MARIA CARMELA C. TAOB, Instructor 4, College of Home Economics, effective


LOUYZZA MARIA VICTORIA H. VASQUEZ, Instructor 2, College of Arts and

Letters, effective 1 August 2018 until 31 July 2019

MARIA CECILIA V. ZAMORA, Assistant Professor 1, College of Education, effective


UP Los Baños

KAREN-CHRISTIAN C. AGNO, Assistant Professor 1, College of Engineering and

Agro-Industrial Technology, effective 1 August 2018 until 31 December 2018

MAE JOANNE B. AGUILA, Associate Professor 1, College of Arts and Sciences,

effective 1 January 2018 until 31 July 2018

RODOLFO A. AGUIRRE, Assistant Professor 1, College of Engineering and Agro-

Industrial Technology, effective 1 August 2018 until 31 December 2018

LEANDRO T. DE CASTRO, Assistant Professor 1, College of Engineering and Agro-

Industrial Technology, effective 1 August 2018 until 31 December 2018

HERALD IAN C. GUIWA, Instructor 6, College of Arts and Sciences, effective 1 August

2018 until 31 July 2019

__________________ 2These appointments have gone through the standard University peer review process from the Department to the College, the Constituent Universities concerned, and the University System. In cases where there was doubt about the process followed or about the fairness of the recommendations, the papers were returned to the unit concerned for review and recommendation.

1336th BOR Meeting

1 August 2018

U.P. Gazette


UP Gazette


26 | Page


. . .


1. Request for Temporary Waiver of Faculty Tenure Rules … (cont’d)

UP Los Baños (cont’d)

. . .

DOMINI THERESA M. PECUNDO, Assistant Professor 1, College of Arts and Sciences,

effective 1 August 2018 until 31 December 2018

OM NARAYAN N. VELASCO, Instructor 3, College of Arts and Sciences, effective

1 June 2018 until 31 December 2018

UP Manila

HYGEIA GRACE C. AGOSTO, Assistant Professor 1, College of Public Health,

effective 30 May 2018 until 31 July 2019

CIARA CHRISTIANNE Y. LIM, Assistant Professor 1, College of Arts and Sciences,


EDWIN C. RUAMERO, Assistant Professor 1, College of Pharmacy, effective 1 August

2018 until 31 July 2019

UP Visayas

MA. RONA G. CORDA-PRADO, Assistant Professor 1, College of Management,


JOHN RAY A. HONTANAR, Instructor 1, College of Arts and Sciences, effective 1 June

2018 until 31 May 2019

FIONA L. PEDROSO, Assistant Professor 3, College of Fisheries and Ocean Sciences,


CHARMIE T. SALIGUMBA, Instructor 3, College of Arts and Sciences, effective

14 June 2018 until 31 May 2019

UP Mindanao

NELFA M. GLOVA, Assistant Professor 1, College of Humanities and Social Sciences,


MIGUEL CARLO S. GUILLERMO, Assistant Professor 1, College of Science and

Mathematics, effective 1 August 2018 until 31 July 2019

decisions of the board of regents - university of the … · 2019. 1. 18. · 1336th bor meeting 1...

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