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S2K Enhancement List Release 5.4

Vormittag Associates, Inc.

VORMITTAG ASSOCIATES, INC. Business Information/Authorized Use

Copyright © 1996, 2002, 2004, 2008 by Vormittag Associates, Inc.

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All rights reserved. Vormittag Associates, Inc. is the sole owner of this manual. Information in this manual is subject to change without notice. No part of this publication may be reproduced in any form, by any means, electronic or mechanical, including photocopying, recording or by any other information storage and retrieval system, or distributed without prior written authorization of an executive officer of Vormittag Associates, Inc. While every precaution has been taken in the preparation of this manual, Vormittag Associates, Inc. assumes no responsibility for errors or omissions.

This software is designed for use with the IBM i family operating system and the IBM Power SystemsTM server. IBM i family operating system and IBM Power SystemsTM are registered trademarks of International Business Machines Corporation (IBM®).

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1. Who May Use - Only licensees and current employees of Vormittag Associates, Inc. may possess and use this manual. 2. Purpose of Use - This manual may only be used in connection with or in support of Vormittag Associates, Inc. licensees, authorized

users, or the company's internal use.

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Credits

Editor

Elaine Cereola, Director of Documentation Services

Technical Writers

Elaine Cereola, Director of Documentation Services Al Sheremeta, Technical Writer Susan Licata, Technical Writer Richard Schreiber, Director of Quality/Training Manager

Additional technical information provided by Larry Murphy – Vice President of Research & Development, Gary Unger – Development Engineer, Kevin Dick – Development Engineer, Purnadip Mukherjee – Programmer/Analyst (3rd Party Integration), Rajeev Naidu – Programmer/Analyst, Beth Steadman – Administrations Manager: Help Desk Support, Richard Schreiber – Director of Quality/Training Manager, Bob Moloney – Programmer/Analyst (EDI Segment) and the Programming Staff of VAI.

The Organization

Robert Vormittag, President

Russ Cereola, Vice President

Robert Giustino, Vice President of Operations

Larry Murphy, Vice President of Research & Development

Joe Scioscia, Vice President of Marketing Publication Date October 9, 2014

Vormittag Associates, Inc.

About Documentation

S2K Enterprise documentation, including but not limited to, systems manuals, user guides, workbooks, online help text, installation guides, demo installation guide and documentation posted at www.vai.net is written in accordance with the S2K Enterprise Software base package. Custom modifications required for individual S2K Enterprise users will not be reflected in S2K Enterprise documentation unless the modification has been incorporated into the S2K Enterprise Software base package.

Illustrations, screen captures, flowcharts, report samples, worksheets, etc. are for illustrative purposes only and may not reflect the software version currently in use by individual users.

S2K Enterpr ise Enhancement Guide

Vormittag Associates, Inc. I

Table of Contents:

Overview ......................................................................................................................................................................................... 1 Release 5.4 ..................................................................................................................................................................................... 2

Accounts Payable: ...................................................................................................................................................................... 2 Accounts Receivable: ................................................................................................................................................................. 4 Cross Applications: ..................................................................................................................................................................... 6 Customer Orders: ..................................................................................................................................................................... 11 Customer Relationship Management: ....................................................................................................................................... 13 General Ledger: ........................................................................................................................................................................ 14 Inventory: .................................................................................................................................................................................. 17 Manufacturing Work Orders: ..................................................................................................................................................... 17 Purchasing: ............................................................................................................................................................................... 18 Retail Point of Sale: .................................................................................................................................................................. 20 Sales Analysis: ......................................................................................................................................................................... 21 Service Billing: .......................................................................................................................................................................... 22 Warehouse Management:......................................................................................................................................................... 23

10/9/2014 EMC S2K54_Only.doc


Vormittag Associates, Inc. 1

Overview

Since its inception, S2K Enterprise (formally System 2000) has offered the most robust, feature rich, flexible software solution available in the marketplace. This powerful customer driven software solution continues today. Literally hundreds of customer suggested features are incorporated into VAIs family of software products each year. In addition, new and emerging technologies are continually integrated into the latest VAI software offerings, helping our customers compete in a very demanding global environment.

This guide has been designed as an overview of the features and enhancements that were incorporated into S2K Enterprise Version 4 for Release 5.



Release 5.4

The following product enhancements were added to the S2K Enterprise software solution for S2K Enterprise Release 5.4.

Accounts Payable:

1. Currency Rates Rounding Buffer. The Rounding Buffer field has been added to the Currency Rates Master File so that the user may define the rounding buffer when converting from foreign to domestic currency. Entry in this field is not required; however, it is recommended to insure accurate reporting. Entry of a value in the ‘Rounding Buffer’ field in the Currency Rates Master File allows for control over the buffer that will be allowed when converting from foreign to domestic currency and variances occur in the detail calculations versus the summary calculations due to rounding issues. The system default is .03, indicating a buffer of -.03 up to .03 is an acceptable range. A warning message will display if a change is made to the currency rate and the rounding buffer is zero (.00). The warning will indicate to the user that the buffer should not be zero to insure accurate reporting.

2. Accrual Adjustments – Process by Vendor. Accrual Adjustments can be created to write off minor differences caused by rounding issues or to write off an invoice for reasons determined by your organization. Using the PROCESS BY VENDOR function on the Accrual Adjustment Maintenance prompt window provides the ability to create a mass adjustment by vendor when multiple purchase orders are being adjusted for a single vendor.

3. ‘From’ and ‘To’ Bank range added to Cash Disbursements Journal. The Cash Disbursements Journal option on the S2K Enterprise Accounts Payable Reports menu can now be filtered using a ‘From’ and ‘To’ Bank code range.

4. Company selection added to Accounts Payable Utilities. The List Posting Periods of Unposted Transactions, Print Unposted Transaction Details for a Period, Compare (VAPTRAN) File with (VAPPAYB) File, and the Compare (VAPPAYB) File with (VAPTRAN) File options on the S2K Enterprise Accounts Payable Utilities menu can now be generated for a specific company. The user will be restricted to the companies to which they have authority when running these options.

5. Copy Recurring Voucher Comments. If comments are entered on a recurring voucher they will be copied to a new voucher when the Recurring Voucher batch is added to Regular Voucher Entry via the Add Recurring Vouchers to Regular Voucher Entry option on the S2K Enterprise Accounts Payable Daily Transaction Processing Vouchers Recurring Vouchers menu. Once the batch is released the comments will be visible in the Voucher Inquiry.

6. Print Cash Requirements Report. The number of checks to be printed has been added to the non-EDI Cash Requirements Report (domestic). This report can be run by using the Print Cash Requirements option on the S2K Enterprise Accounts Payable Daily Transaction Processing Check Processing Computer Checks menu.

7. Customer Number prints on AP Check. When using MarkMagic® checks, the customer number, assigned by the vendor to your organization, and stored in the Vendor Master File (if applicable) will print on the check. This is the customer number that uniquely defines you to the vendor.

8. ‘From’ and ‘To’ selections added to AP File Listings options. The following options can now generated using additional filtering selections:

a. State – ‘From’ and ‘To’ State

b. Payment Terms – ‘From’ and ‘To’ Payment Terms

c. Foreign Currency – ‘From’ and ‘To’ Currency Code



9. Miscellaneous Charges/Discounts in AP Landed Cost Price Verification. Miscellaneous charges/discounts can now be entered on the Landed Cost Invoice Entry/Update summary window during Landed Cost Price Verification. Landed Cost Price Verification allows for up to three miscellaneous charges and two discounts per invoice. This allows the user to enter amounts included on the invoice that are above/beyond the landed cost amounts accrued and to account for discounts/credits on the landed cost charges. Additionally, the user will enter the General Ledger Account Number to which the miscellaneous charges/discounts will be posted. The Landed Cost Invoice Entry Update summary window will display the ‘Applied to Landed Charges’ value; this indicates the amount applied to the landed cost charges; calculated as follows: Invoice Amount – Miscellaneous Charges + Discounts. If the ‘Applied to Landed Charges’ value does not equal the ‘Open Accrual’ value, and the user attempts to release the invoice to Open Payables, the difference will be allocated back to the Landed Costs and a variance is created for the over/under amount.

10. Print Proof List in AP Landed Cost Price Verification. A PRINT PROOF LIST function has been added to the Landed Cost Invoice Entry/Update summary window which allows the user to print the proof list during Landed Cost Entry/Update.

11. Increased Control Number field length in Miscellaneous Disbursements. The control number field has been increased to 25 alphanumeric characters. Control numbers are user determined and uniquely identify the disbursement transaction (e.g, reference code shown on the bank statement). Control numbers entered during Miscellaneous Disbursements will display during Bank Reconciliation, General Ledger Accounts Inquiry, General Ledger Memo Accounts Inquiry, and will print on the General Ledger, Bank Reconciliation and Miscellaneous Disbursements Journal reports.



Accounts Receivable:

1. Generate Location G/L Posting Records from the Division/Class File. The GENERATE function in the Location G/L Posting File streamlines the process of generating Location G/L Posting records using the general ledger account number information maintained in the Division/Class Master File.

2. Generate Customer Class G/L Posting Records from the Division/Class File. The GENERATE function, accessed via the Customer Class Search window, streamlines the process of generating Customer Class G/L Posting records using the general ledger account number information maintained in the Division/Class Master File.

3. Mass Generate Customer Class/Division/Class records from a single Customer Class record. The GENERATE function, on the Customer Class Maintenance window, can be used to instruct the system to generate a customer class/division/class record, for each division/class code maintained in the system, using the general ledger account number information maintained on the Customer Class Maintenance window. Once the generate process has completed, all Customer Class/Division/Class records will display on the Customer Class Search window. Each of these records will have identical general ledger account numbers as those maintained on the Customer Class Maintenance window from which they were generated and can then be edited as necessary.

4. Added ability to record Salesman/Customer/Item Commissions. The Salesman/Customer/Item Commissions file provides the flexibility to record commission percentages for your sales force based on the customer and the items the customer buys. If your sales force sells to different customer types; for instance, retail and wholesale customers, this file will allow you to record multiple commission rates for the salesman based on the customer they are selling to and the item the customer is buying. Additionally, within your product categories, some items may yield a higher or lower commission for the salesman; this file will allow you to record the varying commission percentages by item when sold to a specific customer.

During the Order Entry process the system will check the Salesman/Customer/Item Commissions file to determine the salesman commission percentage based on the customer and detail line item entered on the order. If a match is found, the commission percentage entered in the Salesman/Customer/Item Commissions file will override the commission percentage maintained in the Salesman Master File and displayed on the Order Entry/Update header window (on the Additional Info panel), the override percentage will display in the ‘Salesman %’ field on the Order Entry/Update detail window for each line item entered, if applicable.

Salesman/Customer/Item Commission overrides are active in the S2K Enterprise Customer Order Entry, Future Order Entry, Copy Order, Standing Order Entry, Retail Order Entry, and Internet Order Entry programs.

5. Salesman/Customer/Item Commissions File Listing. The Salesman/Customer/Item Commission Listing details the data maintained in the Salesman/Customer/Item Commissions file. This listing will include the salesman number and name, customer number and name, item number and description 1 (as maintained in the Item Master File), and commission percentage. Additionally, this listing will include the number of active records in the Salesman/Customer/Item Commissions file, work station ID on which the listing was run, and the user ID of the person that ran the listing. Based on selection criteria entered on the listing prompt window the user can run the listing for a single company, salesman, customer and item or a range of the aforementioned.

6. Shipping Terms and Price Matrix added to S2K Enterprise Accounts Receivable File Maintenance menu. Shipping Terms and Price Matrix Files have been added to the Accounts Receivable File Maintenance menu.

7. Bank Inquiry added to AR, AP and GL Inquiry menus. The Bank Inquiry provides the user with bank transaction details including the opening balance, currency code, date and period on which transactions were processed, deposits, withdrawals, and running balance information for the Bank specified on the Bank Search window.

8. Access to Global Customer Aging Inquiry added to Company Inquiry. During Company Inquiry the user can access the Global Customer Aging Inquiry by clicking on the GLOBAL AGING function. A/R Aging data for all customer accounts, to which the current User ID and credit manager code are authorized, will display.



9. Access to disputed invoice comments added to the Customer A/R Inquiry. During Customer Inquiry the user can access disputed invoice comments by using the INVOICE COMMENTS function, with the cursor positioned on a disputed invoice detail line, on the Open A/R Inquiry and A/R History Inquiry windows. Disputed invoice comments can be accessed for invoices currently in dispute or invoices that have been removed from dispute.

10. Print Statement function added to Customer A/R – Open A/R Inquiry. During Customer Inquiry the user can print a parent or customer statement via the PRINT STATEMENT function on the Open A/R Inquiry window.

11. Display Write Offs for Open A/R and A/R History in Customer Inquiry. Debit, Credit, or Tax Write Offs, entered during Cash Receipt Entry, will display on the Additional Information line, on the Open A/R Inquiry and A/R History Inquiry windows, accessed via the OPEN A/R and the A/R HISTORY functions in the Customer Inquiry.

12. From/To Location parameters added to Daily Deposits Report. The Daily Deposits Report on the S2K Enterprise Accounts Receivable Reports Deposits menu now includes ‘From Location’ – ‘To Location’ parameters on the report prompt window which allows the report to be run by location (this is the location on the Order Entry/Update header window of the order).

13. Copy Zip Code Records added to Utilities menu. The Copy Zip Code option has been added to the S2K Enterprise Accounts Receivable Utilities menu. Selecting Copy Zip Codes from the S2K Enterprise Accounts Receivable Utilities menu provides the option to copy Zip Code records from one company within your organization to another company.



Cross Applications:

1. Multi-Language capable applications. The following S2K Enterprise applications are now multi-language capable:

a. Service Billing

b. Accounts Receivable

c. Accounts Payable

d. General Ledger

e. Purchasing

f. Inventory

2. Selections and sorting added to User Search window. Entering a user name, or a string of characters within a user name, in the ‘Selection’ field, on the User Search window, and clicking on the ‘ENTER’ icon will return only those users that meet the name/characters specified. Additionally, the User Search window can be sorted in ascending/descending alphanumeric order by User ID, First Name, or Last Name, by clicking on the column headings.

3. Accounts Receivable Interface – new flag to auto-generate customer number when adding a customer to the Customer Master File. Selecting the ‘Auto generate customer numbers upon add’ check box in the Cross Applications Accounts Receivable Interface instructs the system to auto-generate a customer number when adding a new customer to the Customer Master File, VARCUST. Auto-generated customer numbers may not be edited by the user. Once the customer number has been generated the ‘Customer’ field will be protected on the Customer File Maintenance window. When auto-generating customer numbers the system checks to make sure the number does not already exist in VARCUST, if it does, the system will skip to the next number; this is in the event the customer number had been manually created at some other time. If this check box is unselected (blank) for NO, manual entry of a customer number will be required when adding a customer to the Customer Master File, VARCUST.

4. Accounts Payable Interface – new flag to auto-generate vendor number when adding a vendor to the Vendor Master File. Selecting the ‘Auto generate vendor number upon add’ check box in the Cross Applications Accounts Payable Interface instructs the system to auto-generate a vendor number when adding a new vendor to the Vendor Master File, VAPVEND. Auto-generated vendor numbers may not be edited by the user. Once the vendor number has been generated the ‘Vendor’ field will be protected on the Vendor File Maintenance window. When auto-generating vendor numbers the system checks to make sure the number does not already exist in VAPVEND, if it does, the system will skip to the next number; this is in the event the vendor number had been manually created at some other time. If this check box is unselected (blank) for NO, manual entry of a vendor number will be required when adding a vendor to the Vendor Master File, VAPVEND.

5. Display Price and Extension on Pack Slip option has been added to Customer/Ship-To Defaults in Template Master File Defaults. The setting established in the Interface in the ‘Display Price & Ext on Pack Slip’ will default to the Customer Master File when establishing a new customer. This setting determines whether or not the price, discount and extension values will print on packing slips that will accompany a shipment to the customer. The system default value in this check box is unselected (blank) for NO, indicating that the system will suppress the price, discount and extension values from printing on packing slips generated for a customer. This price protection flag applies to packing slips printed from both the Customer Orders and Warehouse Management modules. If you require the price, discount and price extension to print on the packing slips for a customer, select (check) this check box for YES.

6. Customer Orders Interface – Miscellaneous Defaults – Order Placed By: The selection in the ‘Order Entry: Order Requested By’ check box determines whether or not entry in the ‘Order Placed By’ field will be mandatory or optional during Order Entry, Future Order Entry, and Standing Order Entry. Entry in the ‘Order Placed By’ field (on the Order Entry/Update header, Future Orders header and the Standing Orders header windows) is informational and provides a record of the name of the person that has called, emailed, etc. and has requested the order to be placed. The name entered in the ‘Order Placed By’ field (during Order Entry) will display on the Order/Invoice Inquiry header window when accessing the order in the Detail Sales Inquiry.



7. Service Billing Interface:

a. New flag to print Problem and Resolution codes. The ‘Print problem/resolution codes on invoice’ flag has been added to the Cross Applications Service Billing Interface. If selected (checked) for YES, Problem and Resolution codes and descriptions entered during Service Call Entry/Edit will print on the Service Contract and on the Service/Repair Invoice.

b. Scheduled call back response time and Warning/Critical values. Using the ‘Scheduled call back response time’ maintained in the Service Contract File and/or the Cross Applications Service Billing Interface and the ‘Unscheduled call response time: Warning and Critical’ values, maintained in the Cross Applications Service Billing Interface, the system determines which calls have reached a warning or critical response time. These calls are displayed on the Service Call Selection window, calls that have reached a warning level will display in Yellow; calls that have reached a critical response time will display in Red on the Service Call Selection window.

8. User Defaults Interface new Search Type options. Default cursor positioning for the A/R Manager and the A/P Manager have been added to the User Defaults Interface via the SEARCH TYPE function. Selection in the ‘Starting Cursor Position for A/R Manager’ and ‘Starting Cursor Position for A/P Manager’ fields will determine the position of the cursor for individual users when navigating the A/R and A/P Manager Inquiries.

9. User Defaults Interface – Miscellaneous Defaults – Accounts Payable: Allow User to Open a Closed Month. This setting determines whether or not a specified user will be permitted to make entries to Accounts Payable in a previously closed month. The permitted, the user can post to any closed period within the current fiscal year, in which case that specific month’s general ledger will have to be ‘re-closed’, provided the General Ledger was interfaced to Accounts Payable.

10. User Defaults Interface – Miscellaneous Defaults – General Ledger.

a. If the ‘Allow override of converted amount in Memo J/E’ check box is selected (checked) for YES the OVERRIDE CONV AMT function will display on the General Journal Entry/Update Memo Accounts detail window when the window is in ‘Update’ mode. Selecting the OVERRIDE CONV AMT function on the General Journal Entry/Update Memo Accounts entry window during memo account journal entry will display the Override Converted Amount window and allow the user to enter an override amount. This gives the user the ability to override the system-calculated automatic adjustment amount in order to accurately record a foreign currency translation.

b. If the ‘Allow user to open a closed month’ check box is selected (checked) for YES the ability to re-open a closed month will be permitted for the user specified; the user will have the ability to make entries into a previously closed month; in which case the general ledger will have to be re-closed for that month. Users can post to any closed period in the current fiscal year only. If the specified user will be prohibited from re-opening a closed month, the ‘Allow user to open a closed month’ check box can be left unselected (blank) for NO, this will prevent a user from making entries into S2K Enterprise for any month for which the general ledger end-of-month closing has already been run.

11. User Defaults Interface – Miscellaneous Defaults – Purchasing: Allowed to receive PO in a different location. This setting determines whether or not a specified user will be authorized to change the PO receiving location during the PO Receiving process and receive the PO to another location; this function is available in the Purchasing and Warehouse Management modules.

12. User Defaults Interface – Miscellaneous Defaults – Warehouse Management: Allowed to Update Moves / Allowed to Cancel Move. These setting determine whether or not a specified user will be authorized to update move records and/or cancel move records using functions on the Move Ticket Inquiry window.

13. User Defaults and Security Interface – Menu Security confirmation. A confirmation prompt has been added to Menu Security. Selecting the GIVE AUTHORITY or REMOVE AUTHORITY functions in both the User Defaults Interface and the Security Interface via the MENU SECURITY task button now prompts the display of a confirmation window. This gives the user the opportunity to confirm that they are granting or removing authority to the selected user or group profile.



14. User Defaults Interface – C/O Defaults – new option allows user to access Order Entry Program from Order Inquiry. The selection in the ‘Allow O/E from Bill Sel/Inq’ drop down selection box, accessed via the C/O DEFAULTS function in the User Defaults Interface, determines whether or not the selected user will have access to the Order Entry program during Billing Selection and from the Detail Sales Inquiry. Valid selections are BILLING SELECTION, INQUIRY, BOTH or NEITHER.

Selecting BILLING SELECTION from the ‘Allow O/E from Bill Sel/Inq’ drop down selection box activates the ORDER ENTRY task button on the Order Billing Selection window. This function allows the user to proceed directly to the Order Entry program from the Order Billing Selection window accessed via the Order Billing Selection option on the S2K Enterprise Customer Orders Daily Transaction Processing Confirmation menu.

Selecting INQUIRY from the ‘Allow O/E from Bill Sel/Inq’ drop down selection box activates the ORDER ENTRY task button on the Detail Sales Inquiry window and the drill down to the Order/Invoice Inquiry window. This function allows the user to proceed directly to the Order Entry program from the Detail Sales Inquiry and Order/Invoice Inquiry windows accessed via the Detail Sales option on the S2K Enterprise Customer Orders Inquiry menu.

Selecting BOTH from the ‘Allow O/E from Bill Sel/Inq’ drop down selection box provides the selected user with access to the Order Entry program from both Order Billing Selection and the Detail Sales Inquiry.

Selecting NEITHER from the ‘Allow O/E from Bill Sel/Inq’ drop down selection box prohibits the user from accessing the Order Entry program from Order Billing Selection and the Detail Sales Inquiry. If NEITHER is selected the ORDER ENTRY task button will be suppressed on the Order Billing Selection window and on the Detail Sales Inquiry and Order/Invoice Inquiry windows.

15. User Defaults Interface and Security Interface – C/O Defaults – new option to set field positioning for item and quantity on the Order Entry/Update detail window. This setting defines the user’s preference for Item and Quantity field positions on the detail window during Order Entry, Future Order Entry, Standing Order Entry and Rapid Order Entry. If the user prefers to enter item quantity and then item number select QTY/ITEM from the drop down selection box; if the user prefers to enter item number first and then quantity select ITEM/QTY from the drop down selection box.

16. User Defaults Interface and Security Interface – C/O Defaults – new options to change terms, invoice number and invoice date during Customer Order Entry.

a. Selection in ‘Override Terms in O/E’ check box determines whether or not the user will have authority to override terms during Customer Order Entry. If this check box is unselected (blank) for NO the ‘Terms’ field on the Order Entry/Update header window will be protected and the user will not be able to change the terms code on the order. If this check box is selected (checked) for YES the ‘Terms’ field will be active on the Order Entry/Update header window and the user will have authority to override the terms code on the order.

b. Selection in ‘Override Invoice Info in O/E’ check box determines whether or not the user will have authority to override the invoice date and invoice number during Customer Order Entry. If this check box is unselected (blank) for NO the ‘Override Invoice Date’ and ‘Override Invoice Number’ fields on the Order Entry/Update header (Additional Info) window will be protected and the user will not be able to change the invoice number and date. If this check box is selected (checked) for YES the ‘Override Invoice Date’ and ‘Override Invoice Number’ fields will be active on the Order Entry/Update header (Additional Info) window and the user will have authority to override the invoice number and date.

17. New Work Flow Alert – CMTODOADD. A new Work Flow Alert trigger has been added to the Cross Applications Work Flow Alerts – CMTODOADD. The email will be sent when a To-Do Entry is created for a Salesman. The hierarchy which determines the email address to which the alert will be sent is as follows: The system will send the alert based on the User ID and email address maintained in the Salesman Master File; if no email address is found in the Salesman Master File the system will use the email address maintained in the Cross Applications User Defaults Interface via the CONTACT function; if an email address is not found in the User Defaults Interface the system will use the email address maintained in the Cross Applications Email Support Defaults Interface.



18. General Ledger Interface – COGNOS configured to the G/L. If the ‘Do you have COGNOS configured to G/L’ check box is selected (checked) for YES in the Cross Applications General Ledger Interface, an additional field will be available in the Chart of Accounts Master File. Entry in the G/L Financial Category field in the Chart of Accounts Master File will determine to which G/L category and reporting sequence general ledger account numbers will be assigned when generating Statements using IBMs Cognos Business Intelligence Query and Reporting tool.

Additionally, if the ‘Do you have COGNOS configured to G/L’ check box is selected (checked) for YES, the ‘Financial Type’ field in the Chart of Accounts Master File will have search capability. This will allow the user edit, inactivate, and activate capabilities for Financial Types (A – Asset, L – Liability, N – Net Worth, R – Revenue, or E – Expense) via the Type Search window.

19. New flags in Inventory Interface.

a. Update Item/Item Balance changes to S2K Enterprise Portal. The ‘Running S2K Enterprise Portal’ flag has been added to the Cross Applications Inventory Interface. When utilizing S2K Enterprise Portal technology, selecting the ‘Running S2K Enterprise Portal’ check box instructs the system to update the Portal as any changes are made to the Item/Item Balance Files.

b. Allow multiple UPC for an item U/M. The setting in the ‘Allow multiple UPC for an item U/M’ check box determines whether multiple UPC numbers can be entered for each of the unit of measure codes established for an item in the Item Master File. If the ‘Allow multiple UPC for an item U/M’ check box is selected, (checked) for YES, the user will be able to enter multiple UPC/GTIN numbers in the Item Master File via the GLOBAL ITEM # task button on the Item File Maintenance window. Selecting the GLOBAL ITEM # task button during Item File Maintenance will display the Global Trade Item # Maintenance window; the user will be able to enter as many UPC/GTIN numbers as needed for the items specified units of measure. Once the window is exited the system will store the numbers sorted by UOM description and then by UPC/Global Trade Item Number. If necessary, UPC numbers can be deleted on the Global Trade Item # Maintenance window by removing the UOM description, next to the UPC/Global Trade Item Number to be deleted, and clicking on the ‘ENTER’ icon.

If the ‘Allow multiple UPC for an item U/M’ check box is unselected, (blank) for NO, during Item File Maintenance, the Global Trade Item Number Maintenance window will allow for the entry of only a single UPC/GTIN for each of the unit of measure codes established for an item in the Item Master File.

c. Copy Usage Sales Rank Behavior. When inactivating an item in the Item Master File the user will be prompted to copy item usage information. The selection in this field determines how A,B,C ranking will be updated when copying item usage data. When copying usage from the ‘From’ item to the ‘To’ item, in the Item Master File, the Sales Rank and Rank Expire Date for the ‘To’ item will be determined as follows:

Selecting YES to copy the usage information from the inactivated or deleted Item Number to the Replacement Item will prompt the display of the Sales Rank Override window provided ASK is selected from the ‘Copy Usage Sales Rank Behavior’ drop down selection box in the Cross Applications Inventory Management Interface the user will be prompted to select the Rank code on the Sales Rank Override window; the default rank will be the Item Rank code of the ‘To’ item.

If HIGH is selected from the ‘Copy Usage Sales Rank Behavior’ drop down selection box in the Cross Applications Inventory Management Interface the sales rank will be set to the higher of the two ranks (From/To Item) and the rank expire date will be today’s date plus the number of months maintained in the ‘# of months to calculate A,B,C Ranking’ in the Cross Applications Inventory Management Interface.

If LOW is selected from the ‘Copy Usage Sales Rank Behavior’ drop down selection box in the Cross Applications Inventory Management Interface the sales rank will be set to the lower of the two ranks (From/To Item) and the rank expire date will be today’s date plus the number of months maintained in the ‘# of months to calculate A,B,C Ranking’ in the Cross Applications Inventory Management Interface.

The End of Day process for calculating A,B,C Ranking will not update an item if the Rank Expire Date has not yet passed. The item rank will be updated for all items with an expired Rank Expire Date.



20. Purge Processing added to Service Billing Interface. Clicking on the PURGE PARAMETERS button, from the Service Billing Interface Setup window, displays the Service Billing Interface Setup – Purge Parameters window, allowing the user to enter information indicating the number of days that expired contracts, completed service calls, and quotes should be maintained in the various files. The values entered in this file will be used during Service Billing End of Period Purge Processing to determine which records to purge.

21. Store Sales Analysis records by Store. A new option to store sales analysis records for Retail Stores in the VSAANAL file has been added to the Sales Analysis Interface. Retail Store Sales Analysis data can be accessed via the Summary Sales option on the S2K Enterprise Sales Analysis Inquiry menu.

22. Location key has been added to the Company Calendar (working/non-working days). The Company Calendar is used to maintain working and non-working days and is now both company and location specific. Calendars can be maintained for multiple years using this Company Calendar. Calendars created in this file are used by the Service Billing and Rental Billing applications as well as the suggested purchasing programs.

23. Reset Backup In Use Flag added to Cross Applications Utilities menu. The Reset Back-up In Use Flag on the S2K Enterprise Cross Applications Utilities menu provides the option to reset the backup control record in the Constants File.

24. Number of years to keep historical data added to General Ledger Interface. Entry in the ‘Number of years to keep historical data’ field in the Cross Applications General Ledger Interface indicates the number of years of General Ledger history that will be maintained in the system. This entry will determine the data that will be purged on a company by company basis during the General Ledger final year end close. An entry of 00 (system default) indicates NO General Ledger data will be purged during Final Year End Close. For any other value, the system will perform the purge calculated as follows:

Current Year (as established in the Cross Applications Company Setup Interface) – Number of years to keep historical data (as established in the Cross Applications General Ledger Interface).

For example, if the current year is 2012, the year being closed is 2011, the value for the ‘Number of years to keep historical data’ is 02, then 2012-2 = 2010, 2010-1 = 2009; all data prior to 2009 is purged from the system leaving 2 years of historical data (2010 and 2011) since the current year (2012) is not historical.

The final year end close is processed by selecting the Close Year option on the S2K Enterprise General Ledger End of Period Processing Year menu. The following files will be purged:

VGLABAT VGLDETL VGLJRNL VGLMABAT VGLMDETL

VGLMJRNL VGLMSTDA VGLMSTHA VWFJRNL VWFMJRNL

VGLJRNH VGLMJRNH VGLEXPL VGLEXPH VGLMEXPL

VGLMEXPH VWFEXPL VWFMEXPL



Customer Orders:

1. Customer File Maintenance. Display Price and Extension on Pack Slip flag has been added to the Customer Master File. The default setting in the ‘Display Price and Extension on Pack Slip’ check box is unselected, (blank), for NO. Leaving it unselected instructs the system to suppress the price, discount and extension values from printing on packing slips generated for the customer specified. This price protection flag applies to packing slips printed from both the Customer Orders and Warehouse Management modules. If you require the price, discount and price extension to print on the packing slips for a specified customer, the ‘Display Price and Extension on Pack Slip’ check box should be checked for YES.

2. Rapid Entry added to Order Entry program. A RAPID ENTRY function has been added to the Order Entry/Update detail window. Selecting RAPID ENTRY prompts the display of the Rapid Order Entry window; this window allows the user to enter multiple line items at once. The system will display a running total of the quantity, value and weight as items are entered on the Rapid Order Entry window. These values will update for the order quantity and the quantity that is available to ship. Items with unavailable quantity to fulfill the order will not be included in the totals and the text ‘Out of Stock’ will display in the message column. Entering multiple line items on the Rapid Order Entry window and clicking on the END RAPID ENTRY task button will return all items entered to the Order Entry/Update detail window.

3. Order Placed By added to Order Entry program. The ‘Order Placed By’ field has been added to the Order Entry/Update header 1 window. During the Order Entry process entry in this field is conditional based on settings in the Cross Applications Customer Orders Interface via the MISC function. If the ‘Order Entry: Order Placed By’ check box is unselected (blank) for NO, in the Interface, entry will be optional. If the ‘Order Entry: Order Placed By’ check box is selected (checked) for YES, in the Interface, entry in the ‘Order Placed By’ field will be mandatory. Entry in this field is informational and allows your order taker to record the name of the person that has called, emailed, etc. to request the order. The name entered in the ‘Order Placed By’ field will display on the Order/Invoice Inquiry header window when accessing the order in the Detail Sales Inquiry.

4. Access to Return/Credit Number from Sales History during Order Entry. The VIEW RETURN button, on the Sales History Detail Search Selection window, prompts the display of the Return Order Number window; if a return exists on the selected order the user can view the R/A or Credit Memo number on which the product was returned.

5. User determined Gross Profit % functionality added to Order Entry, Future Order Entry, and Standing Order Entry. Changing the default value in ‘Gross Profit %’ field and clicking on the ‘ENTER’ icon instructs the system to recalculate the selling price of the item. Price, net price, and gross profit values will be adjusted based on the percentage entered. Changing the gross profit percentage for a detail line item writes a ‘Detail Price’ record to the Order Entry Changes Inquiry. Accessing the Order Entry Changes Inquiry on the S2K Enterprise Customer Orders Inquiry menu will display the ‘Detail Price’ change record on the Customer Order Change Inquiry window.

6. Fax/Print/Email Future Order Confirmation. Clicking on the CONFIRMATION button on the Future Orders summary window displays the display of the Fax/Email/Print Future Order Confirmation window allowing the user to fax, e-mail or print an order confirmation by selecting the appropriate function from the ‘Fax, Email, or Print’ drop down selection box. When printing a confirmation, entering *VIEW in the ‘Output Queue’ field, on the Fax/Email/Print Future Order Confirmation window, and clicking on the ‘ENTER’ icon will launch Adobe Reader® and display the confirmation as a PDF image (provided this application is available on the current user’s PC).

7. Filtering function added to Shopping List window during Order Entry. The FILTER function has been added to the Shopping List window. The FILTER function allows the user to limit the results displayed on the Shopping List window based on selections for location, manufacturing number, item description, vendor, division and/or class made on the Selection Filter window.

8. Customer/Item Pricing Inquiry. A function to toggle between foreign and domestic currency equivalents has been added to the Customer/Item Pricing Inquiry. This function is only available when accessing a customer with a currency other than that of the currency established for the company for which the inquiry is being performed.



9. Location has been added to Customer Orders Route/Stop Entry program. The Route/Stop Entry function provides a utility to review current orders for the company, location, and route specified on the Route/Stop Entry prompt window. Orders for which a pick ticket has been printed (P status – Pick Ticket Printed), orders for which scanning is in progress (T status – Scanning in Progress), and orders that have been scanned for shipping (S status – Scanning Complete) during the Order Verification process will display during Route/Stop Entry. During Route/Stop Entry the user can confirm or reassign the truck route, stop, and/or driver for the order.

10. Hold Reason Code – Credit Hold Status. An additional column labeled ‘Credit’ has been added to the Hold Reason Code search window. A hold reason code with a value of ‘Yes’ in the ‘Credit’ column indicates the ‘Prevent Release in O/E’ check box is selected (checked) for YES on the Hold Reason Code Maintenance window. This indicates to the user that these are credit reason holds. During the Order Entry process when an order is placed on hold using a Hold Reason code marked as ‘Yes’ the user will be prevented from releasing the order from hold. Orders with these hold reason codes can only be released from hold via the A/R Manager (Held Orders) window or from the Credit Inquiry via the HELD ORDERS task button.

11. Detail Sales – Order/Invoice Inquiry. The following enhancements have been added to the Order/Invoice Inquiry in the Detail Sales Inquiry.

a. In addition to the ‘Line No’ field an ‘Item’ and ‘Description’ field have been added to the Order/Invoice Inquiry window which can be used to position the display to the requested item/item description when multiple pages exist.

b. A program function has been added to the Order/Invoice Inquiry window which allows the user to access the Picking Inquiry for the selected order. Selecting the P/I function prompts the display of the Picking Inquiry which provides an audit history for all picking transactions performed by the RF devices within the warehouse, displaying the batch, order/transfer number, order line, kit item sequence number, location, item number, pallet and full pallet requirements, quantity needed for the order, quantity picked and verified, warehouse area, zone and path and original bin.

c. A program function has been added to the Order/Invoice Inquiry window which allows the user to access the Bin Inquiry for a detail line item. The Bin Analysis Inquiry provides drill down capability to bin, commitment, pallet and scanner inquiries.



Customer Relationship Management:

1. Access to Summary Sales Inquiry added to CRM Dashboard. Selecting the SALES task button on the CRM Master Inquiry window gives the user access to various Sales Analysis inquiry windows for analyzing profit and/or loss for the current year and prior year for the company and salesmen to which the user has been granted authority.

2. New Filtering capability added to CRM Master Inquiry (Customer) window. Clicking on the FILTER button, from the CRM Master Inquiry (Customer) window, prompts the display of the Filter Results window. This function is only available when accessing the CRM Master Inquiry window via the CUSTOMER button on the ‘Accounts’ folder tab. The Filter function provides an additional level of filtering the results displayed on the CRM Master Inquiry (Customer) window by allowing the user to enter in item and sales life-to-date filtering criteria.

3. Account Type and Dealer added to CRM Contact Management File Maintenance and File Listings.

a. Account Type codes are user specified and are typically used to classify leads and/or accounts into a specified category; i.e., your organization may have account types that distinguish business partners, trade shows, etc. Account Type codes can be used as a filter when analyzing marketing effectiveness in the Lead Analysis Inquiry.

b. Dealer codes are user specified and are typically used to specify the dealers that buy and sell your merchandise; traders, merchants, wholesalers, etc.

4. Account Type and Dealer fields added to the Account Master File. An Account Type and Dealer code can now be specified in the Account Master File.

5. New Calls by Salesman Inquiry. The Calls by Salesman #1 Inquiry provides a snapshot of daily, weekly, monthly and yearly call activity, by salesman, which can assist the Sales Manager or Supervisor in determining a salesman’s performance and activity level. In addition to call activity the total number of prospects/leads, customers and opportunities that have been generated for each salesman is provided in the inquiry.



General Ledger:

1. Statement Formatting removed from S2K Enterprise. All options for Statement Formatting on the File Maintenance, Reports, File Listings, and Utilities menus; as well as any references in the Cross Applications General Ledger Interface have been moved to the S2K Enterprise General Ledger Utilities Statement Formatting Options menu.

2. Add Recurring Journal Entries to Regular J/E. The ability to specify ‘From’ and ‘To’ batch parameters has been added to the Add Recurring Journal Entries to Regular J/E option on the S2K Enterprise General Ledger Daily Transaction Processing Recurring Journal Entries menu. Additionally, Recurring Journal Entries can be added to regular General Ledger Journal Entries multiple times within a posting period in the current year or a future year.

3. Post Batch through to the Ledger – Offline Journal, Regular Journal and Memo Journal Entries. When posting Offline Journal, Regular Journal and Memo Journal Entries the user will prompted with an additional confirmation window which will allow them to post the Batch through to the Ledger without having to wait for the next End of Day or End of Month to run; the batch will post immediately provided there are no errors for the period in the Monthly Postings File. Additionally, this function can be performed using the Update options on the S2K Enterprise Offline Journal Entries and Journal Entries menus (Regular and Memo Update options).

4. Override Conversion Amount function added to Enter/Update Memo Journal Entries. The OVERRIDE CONV AMT function has been added to the Enter/Update Memo Journal Entries option on the S2K Enterprise General Ledger Daily Transaction processing Journal Entries menu. This function is only available in ‘Update’ mode and is based on user authority established in the Cross Applications User Defaults Interface via the MISC DEFAULTS function. Clicking on the OVERRIDE CONV AMT button, on the General Journal Entry/Update Memo Accounts entry window, will display the Override Converted Amount window and allow the user to enter an override amount. This gives the user the ability to override the system calculated automatic adjustment amount in order to accurately record a foreign currency translation.

5. Enhancements to the Chart of Accounts – Type Listing. The Chart of Accounts - Type Listing will print a list of all ledger accounts as maintained in the Chart of Accounts Master File, displaying the company, account number, account status (active, inactive), and account description. Additionally, the listing indicates the normal balance of the account – Debit or Credit, if the account is a Profit & Loss or Balance Sheet account, account type (asset, liability, revenue, expense, net worth or equity), whether or not the account is a control account, the currency conversion type (current, average or historical), whether or not the account is a job cost control account, and the master group to which the account has been assigned. The listing can be run for a single company and a range of groups (master groups). Additionally, the listing can include deleted accounts and can be sorted by account number or master group based on user preferences entered on the listing prompt window.

6. Additional parameters added to Chart of Accounts – Type File Listing. The Chart of Accounts – Type File Listing now includes ‘From and To Account Type’ parameters, providing the ability to run the listing for a single account type or a range of account types (Asset, Expense, Liability, Net Worth, Revenue). Additionally, the listing can be generated for P&L accounts, Balance Sheet Accounts, or both based on selections made on the listing prompt window.

7. Additional parameters added to Folio Master File Listing. The Folio Master File Listing now includes ‘From and To Folio Type’ parameters, providing the ability to run the listing for a single folio type or a range of folio types.

8. Functionality changed in Financial Type field in Chart of Accounts File. Entry in the ‘Financial Type’ field in the Chart of Accounts Master File is required and indicates the type of General Ledger account. The functionality available in this field is conditional based on the ‘Do you have COGNOS configured to G/L’ check box in the Cross Applications General Ledger Interface. If the ‘Do you have COGNOS configured to G/L’ check box is selected (checked) for YES, this field will have search capability which will then allow the user access to edit, inactivate, and activate capabilities via the Type Search window by clicking on the ‘SEARCH’ icon. Additionally, if the ‘Do you have COGNOS configured to G/L’ check box is selected (checked) for YES, valid entries in this field are: A – Asset, L – Liability, N – Net Worth, R – Revenue, or E – Expense.

If the ‘Do you have COGNOS configured to G/L’ check box is unselected (blank) for NO, in the Cross Applications General Ledger Interface, search capabilities within this field will be suppressed and the user can select the appropriate ‘Financial Type’ from the drop down selection box; valid selections are ASSET, LIABILITY, NET WORTH, REVENUE or EXPENSE



9. G/L Financial Category field added to Chart of Accounts File, used in conjunction with IBMs Cognos Business Intelligence Query and Reporting tool. The ‘G/L Financial Category’ field will display provided the ‘Do you have COGNOS configured to G/L’ check box is selected (checked) for YES in the Cross Applications General Ledger Interface. Entry in this field indicates the G/L Financial Category and reporting sequence to which the selected general ledger account number is assigned when generating statements utilizing IBMs Cognos Business Intelligence Query and Reporting tool.

10. G/L Financial Category tables added to the S2K Enterprise General Ledger File Maintenance menu. The codes maintained in this file can be used when generating statements utilizing IBMs Cognos Business Intelligence Query and Reporting tool. The G/L Financial Categories defined in this file will be used when determining where, within the statement, activities will be placed and should include the following four main categories: Financing Activities, Operating Activities, Investment Activities, and an additional category for changes due to currency fluctuations.

11. G/L Financial Category Listing added to the S2K Enterprise General Ledger File Listings menu. The G/L Financial Category Listing provides a list of all codes maintained in the G/L Financial Category Master File. This listing will include the G/L Financial Category code and description, and the status of the code (A – Active, I – Inactive). This listing will print all codes for the company range entered on the listing prompt window. Additionally, the date and time the listing was generated, the number of total active records, as well as the workstation ID where the listing was printed and the user ID of the person that generated the listing will be included.

12. End of Period Processing – Post Month/Period. Running the General Ledger Month End Close will also post sub-ledger and general ledger transactions to the General Ledger in a future year prior to performing the Preliminary Year End Close for the current year. Data from the sub-ledgers and general ledger for a future period/year will be posted to the General Ledger in a future period/year ONLY by running the General Ledger Post Month/Period option.

The ‘Allow user to post to a closed period’ check box in the Cross Applications General Ledger Interface, or the override in the User Defaults Interface via the MISC button, must be selected (checked) for YES to allow closing of the remaining current year periods when applicable, as well as additional postings to the future year when necessary.

Data may be posted to any period within the next year; it should be noted that the future period/year to which the data will be posted must have already been setup in the Closing Dates File (accessed via the Accounts Payable or Accounts Receivable File Maintenance menus).

When running the Post Month/Period option for a future period/year the user will receive a warning message, “Warning: Period Selected is for a future year. Press enter to continue”; this is just a warning message and processing may continue.

Posted data is available for review in the General Ledger Account, General Ledger Journal Entries, General Ledger Memo Accounts, and Memo Journal Entries inquiries. Both the General Ledger and Trial Balance Reports can be run for the future period/year and will include any future year posted transactions.

13. Report Writer Field Definition Enhancements.

a. Search capability added to the ‘Edit Code’ field on the Field Definition window.

b. When using a Prefix or Suffix, as defined on the Field Definition window, for a Repeating Line the user has the option of applying the ‘Prefix’ or ‘Suffix’ to all lines, by entering a Y for Yes in the ‘All Lines’ field on the Field Definition window. Entering an N for No indicates the ‘Prefix’ or ‘Suffix’ will apply to only the first line of the repeating line.



14. Two new options added to the S2K Enterprise General Ledger Utilities menu.

a. G/L Type File Maintenance. G/L Types are preloaded in S2K Enterprise and are used to define the type of general ledger account; Asset, Expense, Liability, Net Worth, and Revenue. These preloaded G/L Types can be maintained using the G/L Type File Maintenance option on the S2K Enterprise General Ledger Utilities menu. G/L Financial types are assigned to general ledger account numbers in the Chart of Accounts Master File.

b. G/L Type File Listing. The G/L Type File Listing provides a list of all codes maintained in the G/L Type Master File. This listing will include the G/L Type code and description, and the status of the code (A – Active, I – Inactive). This listing will print all codes for the company range entered on the listing prompt window. Additionally, the date and time the listing was generated, the number of total active records, as well as the workstation ID where the listing was printed and the user ID of the person that generated the listing will be included.

15. Detail Explanation line added to all Journal Entry Edit/Update screens. The Journal Entry programs (Offline Journal Entries, Journal Entries, Memo Journal Entries, Recurring Journal Entries, End of Year Adjustments and End of year Memo Adjustments) now include the ability to add a detail explanation for each detail line on all Journal Entry Edit/Update screens. All proof lists and update reports associated with these programs will print the detail explanations provided they have been defined during entry. Additionally, the following inquiries, found on the S2K Enterprise General Ledger Inquiry menu, will display the detailed explanations provided they have been defined during entry; General Ledger Account Inquiry, Journal Entries Inquiry, Group Account Inquiry, and the Memo Journal Entries Inquiry.

16. Running Balance function added to the General Ledger Account Inquiry and the General Ledger Memo Account Inquiry. The RUNNING BALANCE function can be used to toggle the Monthly Activity Inquiry window and the Memo Account Monthly Activity Inquiry window to show the ending balance per monthly period for the current year. This function toggles with the YEARLY ACTIVITY button which returns the display to the default view showing three years of data by monthly period.

17. General Ledger Account Inquiry and General Ledger Memo Account Inquiry. Additional drill down capabilities are available in the General Ledger Inquiry and the General Ledger Memo Account Inquiry for Accounts Receivable and Accounts Payable transactions; drilling into a folio posting from AR or AP sub-ledgers will allow the user to see the offset posting account for the transaction. Drills down capabilities are available for the following folios.

Accounts Receivable Accounts Payable

SB Sales Journal PJ Purchase Journal

CR Cash Receipts CD Cash Disbursements

AJ Adjustment Journal MD Miscellaneous Disbursements

SA Sales Journal Offset



Inventory:

1. Division File Maintenance. Several fields in the Division Master File that impact Suggested Purchasing have been removed from the Division File Maintenance window and moved to the Suggested Purchase Order Setup (Division Overrides) window accessed via the SUGGESTED PO function on the Division File Maintenance window.

2. Program Function added to Item Usage Maintenance. Clicking on the CONS USAGE task button will display usage data for the consolidated locations. Clicking on the STOCKING USAGE task button returns the display to its default values; displaying usage for the stocking location and item selected from the Item Search window. The CONS USAGE task button is active for Buying Locations provided CONSOLIDATED has been selected from the ‘Consolidated Purchasing Method’ drop down selection box in the Cross Applications Purchasing Interface via the SUGGESTED PO task button. If ROLL-UP is selected in the Interface the CONS USAGE task button is suppressed and will not display on the Maintain Item Usage Adjustment window.

3. Item Inquiry (Inventory Control). Access to the Item Changes Inquiry has been added to the Miscellaneous Options menu accessed via the MISCELLANEOUS function on the Item Inquiry (Inventory Control) window.

4. Costed Bill of Material Report. A ‘From’ and ‘To’ Class selection range has been added to the Costed Bill of Material report. Additionally, the user can select the cost to use when generating the report; Interface, Average, Last, Other, or Standard.

INTERFACE: The system default is INTERFACE indicating the costing method established in either the Cross Applications Company Setup Interface via the INTERFACES task button or in the Cross Applications Customer Orders Interface will determine the costing method used when generating the report. Specifically, this means if the ‘Use Std Costing’ check box is selected in the Cross Applications Company Setup Interface via the INTERFACES task button the report will be generated using standard cost. If standard costing is not in use the system will check the order cost type in the Cross Applications Customer Orders Interface and generate the report using that value (Last, Average, or Other).

AVERAGE, LAST, OTHER or STANDARD: If any of these costing methods are selected the system will generate the report based on the selection regardless of any costing methods established in the Interfaces.

Manufacturing Work Orders:

1. MO Adjustments. Any errors that exist within an MO Adjustment batch will print on the M/O Adjustment Transaction Proof List.



Purchasing:

1. Vendor Landed Cost Groups and Ship Via Landed Cost Groups added to S2K Enterprise Purchasing File Maintenance Landed Cost menu. The Vendor Landed Cost Groups and Ship Via Landed Cost Groups options can be used to assign a Landed Cost Group Code to a Vendor or Ship Via code without having to access the Vendor or Ship Via Master File. Landed Cost Group Code maintained in the Landed Cost Group Code Master File can be associated with the vendor or ship via selected from the appropriate search window and can then be used to subset data when processing Landed Cost Invoice Verification.

2. Copy PO function added to Purchase Order Entry. The COPY PO function on the Purchase Order Entry/Update detail allows the user to copy an existing purchase order or detail lines from the order to the current purchase order.

3. PO Receiving – Change PO Receiving Location. Based on settings in the Cross Applications User Defaults Interface via the MISC DEFAULTS function a user can be given authority to receive a purchase order at a different location during the PO Receiving process.

4. Cargo Tracking Entry/Update – allow POs for vendors of different currencies on the same cargo record. Clicking on the ADDITIONAL INFO button displays an additional level of detail on the Cargo Tracking Entry/Update Summary window indicating the currency in which values display. S2K Enterprise allows for purchase orders of mixed vendor currencies to be placed on a cargo record. The top line (displayed in black) on the Cargo Tracking Entry/Update Summary window will display in domestic currency based on the company for which the cargo record is being entered. Selecting the ADDITIONAL INFO button will display domestic and foreign currency equivalents.

5. Receiving Manager. The S2K Enterprise Receiving Manager centralizes open purchase orders and allows for the receipt of purchase orders at the truck bay/receiving dock. This program has been designed to receive the purchase order at the truck bay without the use of the RF device. At this point of receipt the user can enter freight document information, completely or partially receive the purchase order, create a move (which generates a move record to the RF device for later processing), cancel a move, create a receipt adjustment and generate a Receiver Report and a Purchase Order Receiving Update Register.

6. Enhanced processing of Sales Tax during PO Price Verification. For both single and multiple taxing jurisdictions, entering a value in the ‘Tax Paid Amount’ field, on the Invoice Entry/Update – Additional Charges window, that is equal to the value in the ‘Tax Remain’ field, and clicking on the ‘ENTER’ icon instructs the system to automatically update the tax ‘Amount to Pay’ for the taxing jurisdiction(s), the Invoice Entry – Tax Data window will be bypassed and the Invoice Totals summary window will automatically display. If a single taxing jurisdiction is involved, and the value entered in the ‘Tax Paid Amount’ field is less than the value in the ‘Tax Remain’ field, clicking on the ‘ENTER’ icon instructs the system to automatically update the tax ‘Amount to Pay’ for the taxing jurisdiction, the Invoice Entry – Tax Data window will be bypassed and the Invoice Totals summary window will display. If necessary, the user can return to the Invoice Entry/Update – Additional Charges window to view and/or edit the tax amount by clicking on the SALES TAX task button.

If however, multiple taxing jurisdictions are involved, and the value entered in the ‘Tax Remain’ field is less than the value in the ‘Tax Remain’ field, clicking on the ‘ENTER’ icon instructs the system to automatically display the Invoice Entry – Tax Data window which permits the user to view the jurisdictions to which the tax applies and amend the tax amounts (if necessary).

The value entered in the ‘Tax Allowance Amount’ field on the Invoice Entry/Update – Additional Charges window represents any difference between the system calculated tax amount, on the purchase order, and the tax amount actually charged on the vendor’s invoice (provided the amount on the vendor’s invoice is less than the system calculated tax amount). If however, the tax calculated by the vendor is greater than the system calculated tax the difference should be entered in one of the ‘Miscellaneous Charges’ fields, the difference will then be applied to the general ledger account number specified in the ‘Miscellaneous Charges General Ledger Number’ field.

7. Access to Notes and Vendor Inquiry added to PO Price Verification program. Access to the Internal Purchase Order Notes and Vendor Inquiry programs has been added to the Invoice Entry/Update window in PO Price Verification. These functions allow the user to enter/review internal purchase order notes and review vendor information during the PO Price Verification process.



8. New PO Inquiry. A new enhanced Purchase Order Inquiry replaces the old Purchase Orders/Receipts Inquiry on Purchasing and Customer Orders Inquiry menus. This comprehensive function provides the user with the ability to view active, printed, received, cancelled and completed POs; POs that have been created from blanket purchase orders; drill down to review all PO header, detail and summary information; search for a PO by due date, order date, buyer code, type, vendor, item number, customer order number or manufacturing order number; and many other valuable features.

9. Purchase Order History Tracking. A history tracking feature has been added to the Purchase Order Inquiry (ORDER HISTORY on the Purchase Order Inquiry summary window) and the Purchase Order Entry (HISTORY on the Purchase Order Entry/Update header window) programs. The Purchase Order History Tracking window provides an audit trail of all transactions that affected the purchase order; the date and time the transaction occurred, any receipts on the purchase order, type of transaction (PO created, edited, receiving, etc.), the user ID of the person that processed the transaction and the program that processed the transaction will display.

10. Reset Cargo in Receiving Status. A menu option has been added to the S2K Enterprise Purchasing Utilities menu that will allow the user to reset the status of a cargo receipt in the event the receipt becomes unavailable due to a system interruption during the Cargo Receiving process.

11. Copy comments to PO Return during Received Goods Test Entry. The SAVE AND POST TO PO function accessed via the COMMENTS function on the Test Results Entry window saves the comments entered and posts them to the PO Header so they can be tracked with the PO Return via the ORDER COMMENTS function. This function saves the comments to the PO Header provided the item failed the test and the Disposition Code selected/entered on the Test Results Entry window is marked to auto create a PO Return when the item fails a test; i.e., the ‘Auto create PO Return’ check box is selected (checked) for YES in the Disposition Code Master File.

12. Vendor Returns Dashboard added to the S2K Enterprise Purchasing Daily Transaction Processing Returns menu. The Vendor Returns Dashboard option on the S2K Enterprise Purchasing Daily Transaction Processing Returns menu provides purchasing personnel with a snapshot of all vendor returns being processed in the system. The PO Vendor Returns Dashboard lists, in ascending order, all vendor returns by location, PO number, vendor number and name, return date, RGA#, ship date, status and customer order number. From the PO Vendor Returns Dashboard the user can enter the vendor RGA (return goods authorization) number provided from the vendor, access the PO and Detail Sales Inquiry systems, print the vendor return and release the return to the warehouse for processing and shipment.

13. Additional Enhanced Suggested Purchasing features:

Targets in Min/Max both "On-the-fly" and at Suggestion Creation

Pallets and layers as a Min / Incremental order quantity

Definable Lead time Hierarchy

Scheduled Order Dates

Refined Trend Calculation

Credits affect usage moved to Credit Reason File

Automatic Usage adjustment for Shipping vs Selling location

Max Stock Days added at Interface Level

New Flag if suggestion increased above a Percentage to Meet Min Order Quantity

New Flag for Zero Average Usage (Addition of True Average Usage)

Company Calendar changed to be location specific

Cognos integration

EOD and Rebuild performance enhancements



Retail Point of Sale:

1. Utilities menu has been added to the S2K Enterprise Retail Point of Sale menu. A new Utilities menu has been added to the S2K Retail Point of Sale menu. Utilities menus provide easy access to performance utilities for various applications within the S2K Enterprise Management Software Solution.

2. Copy Zip Code Records added to Utilities menu. The Copy Zip Code option has been added to the new S2K Enterprise Retail Point of Sale Utilities menu. Selecting Copy Zip Codes from the S2K Enterprise Accounts Receivable Utilities menu prompts the display of the following Copy Zip Code Records window, providing the option of copying the Zip Code records from one company within your organization to another company.



Sales Analysis:

1. Lost Sales added to the S2K Enterprise Sales Analysis Reports menu. Two new reports, the Lost Sales by Item and the Lost Sales by Customer / Invoice Report provide information on orders that were unable to be shipped to a customer and deemed as a lost sale. For instance, a customer places an order and the requested item is backordered (quantity requested is not in stock). However, the Customer requesting the item will not allow a backorder condition on an order; i.e., the ‘Backorders’ check box in the Customer Master File is unselected (blank) for NO; therefore, the sale becomes a lost sale. These reports have been added to the S2K Enterprise Sales Analysis Reports Lost Sales menu.

2. Sales Analysis Salesman Reports can be restricted by Salesman. Sales Analysis reports that can be run by salesman can be restricted based on the Supervisor setting in the Salesman Master File. Reports that can be restricted by Salesman include the Salesman Report on the S2K Enterprise Sales Analysis Reports menu and all options on the S2K Enterprise Sales Analysis Reports Summary Reports Salesman menu.

3. Retail Store added to the Summary Sales Inquiry. Retail Store year-to-date and month-to-date Profit Analysis by store, for the selected company, is now available in the Sales Analysis Inquiry. This information includes year-to-date sales and cost, profit in dollars and profit percentage and change totals for each store displayed. Additionally, sales, cost, number of units, profit, gross profit percentage, change and change percentage for each period within the fiscal years selected will display. This inquiry can be viewed in expanded or condensed format based on settings in the Cross Applications User Defaults Interface via the MISC DEFAULTS task button.

4. Order Source added to the Summary Sales Inquiry. Order Source year-to-date and month-to-date Profit Analysis by order source, for the selected company, is now available in the Sales Analysis Inquiry. This information includes year-to-date sales and cost, profit in dollars and profit percentage and change totals for each order source code displayed. Additionally, sales, cost, number of units, profit, gross profit percentage, change and change percentage for each period within the fiscal years selected will display. This inquiry can be viewed in expanded or condensed format based on settings in the Cross Applications User Defaults Interface via the MISC DEFAULTS task button.



Service Billing:

1. Call Status Code sequence. A sequence field has been added to Call Status Code File Maintenance which can be used to indicate the order in which calls will display on the Service Call Selection window during Service Call Entry/Edit.

2. Service Call Entry/Edit. An enhanced split screen design has been added to the Service Call Parts Maintenance and Service Call Labor Maintenance windows.

3. Service Call Entry/Edit – Service Call Selection window. An enhancement has been added to the Service Call Selection window which color codes service calls based on the ‘Scheduled call back response time’ maintained in the Service Contract File and/or the Cross Applications Service Billing Interface. The system uses the ‘Unscheduled call response time: Warning and Critical’ values, maintained in the Cross Applications Service Billing Interface, to calculate based off of the ‘Scheduled call back response time’, which calls on the Service Call Selection window will be flagged with a warning (calls will display in Yellow on the Service Call Selection window) or have reached a critical response time (calls will display in Red on the Service Call Selection window).

4. Service Call Expired Contract Override. When adding an item to a call when a contract has expired will prompt the user to override the expired contract condition. A warning message indicating “The service contract for this item has expired.” will display, at this point the user will have the option to: 1) Continue the Service Call Under Contract: this will allow the user to continue with the service call keeping the contract number and expired date on the service call while honoring the terms of the contract. For example, the contract may have expired the day before service is required on the item, but your organization has a policy in place to honor the contract terms in this case. Selecting to continue the service call under contract will display the message “Expired – Overridden” in the ‘Contract Number’ field on the Service Call Item/Equipment Maintenance window; this message will also display when navigating the Service History Inquiry. 2) Continue Service Call not under Contract: This allows the user to continue with the service call without keeping the contract number or expired date on the service call and without honoring the terms of the expired contract. 3) View Contract: This allows the user to display the Contract Header Inquiry window containing details of the contract for the specified item and customer.

5. Process Closed Service Calls to Order Entry. ‘From/To Technician’ parameters have been added to the Process Closed Service Calls to Order Entry program. This program is a batch process that will scan service calls that are at the proper billing level, and generate the related invoices for parts and labor for the associated repairs.

6. New Create Contract Invoices menu options. New Create Contract Invoices menu options are as follows:

a. Select Contracts to Invoice. Allows the user to run the report to create a work file for a specific company. The work file can then be generated for an ‘as of date’, range of locations, and contract type (Preventative Maintenance or Service Contract or Both).

b. Contract Invoice Maintenance. Review and edit work file.

c. Contract Invoice Proof List. Run a proof list to review work file prior to creating contract invoices.

d. Void Contract Selection. Void any contract selections that were generated to the work file and upon review it was determined that they should not be invoiced at this time.

e. Create Contract Invoices. Generates the invoices.

7. Service Contracts Due to Expire Report. This report now includes an option to print Preventative Maintenance Contracts, Service Contracts, or Both.

8. Purge Processing added to S2K Enterprise Service Billing End of Period Processing menu. The Purge Processing option will purge expired contracts, completed service calls, and quotes based on purge parameters defined in the Cross Applications Service Billing Interface via the PURGE PARAMETERS function.

9. Options added to the S2K Enterprise Service Billing File Listings menu. Customer, Item, Item Balance and Zip Code options have been added to the S2K Enterprise Service Billing File Listings menu.



Warehouse Management:

1. New File Maintenance tables added for the WMS Truck Routing system.

a. Chamber: A chamber represents a particular section within a trailer where different types of merchandise may be loaded for transport and/or stored. Chamber records can be assigned to a trailer type in the Trailer Type Master File once they have been defined in the Chamber Master File. The Trailer Type Master File maintains the maximum cubic measurement, maximum weight and maximum number of pallets and pallet type for each chamber within the Trailer.

b. Truck. A truck can be defined as any of the various forms of vehicles used to carry goods and materials. This file is used to store the truck types used by your organization; for instance, if your organization uses tractor-trailers this file may be used to define the tractor component; e.g., single axle, tandem axle, forward axle, setback axle, etc.

c. Trailer. A Trailer can be defined as a vehicle hauled by a tractor unit (truck); e.g., a tractor-trailer. This file is used to store the trailer characteristics of the trailers used by your organization; this includes characteristics such as lift gate, side door, bob tail, piggy back, flat bed, etc.

d. Trailer Type. The S2K Enterprise Trailer Type Master File permits the entry of codes that identify the type of trailer used for storage or transportation of merchandise. The Trailer Type file is used to record the Load Capacity for chambers within the trailer; maximum chamber cubic measurement, weight, pallets, and cubic pallet measurement and pallet type along with warning values for cubic and weight measurements are defined in this file.

2. Customer Returns Dashboard added to the S2K Enterprise Warehouse Management Daily Transaction Processing menu. The Customer Returns option on the S2K Enterprise Warehouse Management Daily Transaction Processing menu provides warehouse personnel with a snapshot of all return authorizations being processed in the system. The Customer Returns (RGA) Dashboard lists, in ascending order, all return authorizations and the current status of the return. From the Customer Returns (RGA) Dashboard the user can produce a Customer Returns (RGA) Report and access the Detail Sales Inquiry system where additional return authorization information can be reviewed.

3. Vendor Returns added to the S2K Enterprise Warehouse Management Daily Transaction Processing menu. The Vendor Returns option on the S2K Enterprise Warehouse Management Daily Transaction Processing menu provides warehouse personnel with a snapshot of all vendor returns being processed in the system. The PO Vendor Returns Dashboard lists, in ascending order, all vendor returns and the current status of the return. From the PO Vendor Returns Dashboard the user can enter the Vendor Return Authorization number (RGA), access the Detail Sales and PO Inquiry systems, print the Vendor Return, and release the return to the warehouse for processing.

4. New Route Management System. Users now have the option to use the standard Route Management system or the enhanced Route Manager based on settings in the Cross Applications Customer Orders Interface via the TRUCK ROUTE function. The enhanced Route Manager is a new menu option on the S2K Enterprise Warehouse Management Daily Transaction Processing Shipping menu. The Route Management system efficiently manages all aspects of moving goods from the warehouse to the truck route. Routes can be created, updated, split, shuffled, and merged all from the Route Manager dashboard. Additional features of the Route Management system:

a. Automatic order verification based on interface setting

b. Unit of Work processing

c. Picking Status

d. Access Picking Inquiry

e. Access Route Change Inquiry

f. Route Management Item Type Inquiry



5. Additional features added to Move Record Inquiry.

a. Filter move records by Manufacturing Order Number. The ‘MO#’ field has been added to the Move Ticket Inquiry window which allows the user to filter the records displayed to a specific manufacturing order number.

b. Update Ticket / Cancel Ticket. Based on interface settings in the Cross Applications User Defaults Interface via the MISC DEFAULTS function users can be authorized to update move records and/or cancel move records using functions on the Move Ticket Inquiry window.

6. Retail menu added to RF Hand Held menu. A new Retail menu has been added to the S2K Enterprise Warehouse Management Daily Transaction Processing R.F. Menu – R.F. Hand Held menu. This menu provides access to Item Inquiry, Bin Cycle Counting and Inventory Inquiry.

a. The Item Inquiry will display the item number and description, selling unit of measure, selling price, and available quantity on the hand held device. The price of the item is determined by the price level assigned to the default walk-in customer attached to the store/location. The quantity available is the location on hand quantity less the location quantity committed. Additionally, the Item Inquiry gives the user the ability to print item shelf labels.

b. The Bin Cycle Count option allows the user to enter a count of the items in a specific bin. Bin quantities can be scanned by Item or Pallet.

c. The Inventory Inquiry allows access to item/pallet/bin/lot availability information.



Notes:

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