darwin city council corporate & economic … · invitations declined by the lord mayor for...

OPEN SECTION PAGE CORP3/1

OPEN SECTION PAGE CORP3/

Reports, recommendations and supporting documentation can be accessed via the Darwin City Council Website at www.darwin.nt.gov.au, at Council Public Libraries or contact Linda Elmer on (08) 89300 685.

DARWIN CITY COUNCIL CORPORATE & ECONOMIC DEVELOPMENT COMMITTEE MEMBERS: Member K M Moir (Chairman); The Right Worshipful, The Lord Mayor,

Mr G R Sawyer; Member J D Bailey; Member H I Galton; Member G A Lambert.

OFFICERS: Chief Executive Officer, Mr B P Dowd; Acting General Manager

Corporate Services, Mr L Carroll; Acting Manager Employee Relations , Mr G Raddatz; Manager Library Services, Ms K Conway; Manager Information Technology, Mr R Iap; Manager Finance, Ms C Taylor; Manager Corporate Information, Ms L Hempsall, Acting Committee Administrator, Ms Linda Elmer.

Enquiries and/or Apologies: Linda Elmer

E-mail [email protected] - PH: 89300 685 OR Phone Committee Room 1, for Late Apologies - PH: 89300 519

Committee's Responsibilities * City Centre Management * Property Services * Financial Services * Records Management * Human Resources Management * Risk Management * Management Information Systems * Tourism * * * I N D E X * * * PAGE 1 MEETING DECLARED OPEN......................................................................3 2 APOLOGIES AND LEAVE OF ABSENCE...................................................3 3 DECLARATION OF INTEREST OF ELECTED MEMBERS ........................3 4 CONFIDENTIAL ITEMS ...............................................................................3 5 WITHDRAWAL OF ITEMS FOR DISCUSSION ...........................................4

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OPEN SECTION PAGE CORP3/2


Reports, recommendations and supporting documentation can be accessed via the Darwin City Council Website at www.darwin.nt.gov.au, at Council Public Libraries or contact Linda Elmer on (08) 89300 685.

6 CONFIRMATION OF MINUTES PERTAINING TO THE PREVIOUS CORPORATE & ECONOMIC DEVELOPMENT COMMITTEE MEETING ..............................................................................4 7 BUSINESS ARISING FROM THE MINUTES PERTAINING TO

THE PREVIOUS CORPORATE & ECONOMIC DEVELOPMENT COMMITTEE MEETING ..............................................................................4 8 INFORMATION ITEMS................................................................................5 9 ACTIONS ITEMS.........................................................................................5 10 OFFICERS REPORTS 10.1 February 2009 - Corporate Services Directorate Monthly Report ................6 10.2 Invitations Accepted or Declined by the Lord Mayor during February 2009 ..............................................................................................7 10.3 Listing of Cheques /EFT Payments February 2009....................................10 10.4 February 2009 - Financial Report to Council..............................................23 10.5 Minutes of Audit Committee Meeting held on 20 February 2009................26 10.6 Monthly On-Street and Off-Street Parking Statistics November 2008........41 10.7 Monthly On-Street and Off-Street Parking Statistics December 2008........47 10.8 Monthly On-Street and Off-Street Parking Statistics January 2009 ...........53 10.9 Monthly On-Street and Off-Street Parking Statistics February 2009.........59 10.10 Fees and Charges 2009/2010 ....................................................................65 10.11 Fees and Charges – CBD Car Parking Fees............................................128 10.12 Sale of Lot 7839 Darwin, Shadforth Lane Carpark...................................131 10.13 Amendment to Lease Seawash Pty Ltd T/A Pee Wees...........................133 10.14 Request to Reduce Mall Out-Traders Fees in the Wet Season ...............135 11 GENERAL BUSINESS 11.1 Outstanding Items......................................................................................147

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OPEN SECTION PAGE CORP3/ Corporate & Economic Development Committee Meeting – Tuesday, 24 March, 2009


1 MEETING DECLARED OPEN 2 APOLOGIES AND LEAVE OF ABSENCE 2.1 Apologies 2.2 Leave of Absence Granted Nil 3 DECLARATION OF INTEREST OF ELECTED MEMBERS 4 CONFIDENTIAL ITEMS COMMITTEE’S DECISION THAT pursuant to Section 65 (2) of the Local Government Act and Regulation 8 of the Local Government (Administration) Regulations the meeting be closed to the public to consider the following Items:

Item Regulation Reason C16.1 8(c)(iii) Information that would, if publicly disclosed, be

likely to prejudice the security of the council, its members or staff.

DECISION NO.20\() (24/03/09)

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5 WITHDRAWAL OF ITEMS FOR DISCUSSION COMMITTEE’S DECISION THAT the Committee resolve under delegated authority that all Information Items and Officers Reports to the Corporate & Economic Development Committee Meeting held on Tuesday, 24 March, 2009, be received and all recommendations contained therein be adopted by general consent with the exception of Item Number ...... DECISION NO.20\() (24/03/09) 6 CONFIRMATION OF MINUTES PERTAINING TO THE PREVIOUS

CORPORATE & ECONOMIC DEVELOPMENT COMMITTEE MEETING COMMITTEE’S DECISION THAT the Committee resolve that the minutes of the previous Corporate & Economic Development Committee Meeting held on Tuesday, 17 February, 2009, tabled by the Chairman, be confirmed as a true and correct record of the proceedings of that meeting. DECISION NO.20\() (24/03/09) 7 BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE

PREVIOUS CORPORATE & ECONOMIC DEVELOPMENT COMMITTEE MEETING

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8 INFORMATION ITEMS Nil 9 ACTION ITEMS Nil

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10 OFFICERS REPORTS 10.1 February 2009 - Corporate Services Directorate Monthly Report Report No.09A0053 (10/03/09) Common No.339108 Report Number 09A0053 has been distributed separately with the Business Papers.

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ENCL: YES DARWIN CITY COUNCIL

DATE: 17/03/09REPORT

TO: CORPORATE AND ECONOMIC

DEVELOPMENT COMMITTEE/OPEN

APPROVED: BD

FROM: CHIEF EXECUTIVE OFFICER REPORT NO:

09TC0011 BD:fm

COMMON NO:

381402

SUBJECT: INVITATIONS ACCEPTED OR DECLINED BY THE LORD MAYOR

DURING FEBRUARY 2009 ITEM NO : 10.2 SYNOPSIS: The Corporate and Economic Development Committee have requested a monthly report providing details of invitations accepted or declined by the Lord Mayor or a representative. GENERAL: Attached (Attachment A) is a list of invitations/events that the Lord Mayor or representative accepted or declined during February 2009. RECOMMENDATIONS: THAT it be a recommendation to Council:- THAT Report Number 09TC0011 entitled, Invitations Accepted or Declined by the Lord Mayor during February 2009, be received and noted. BRENDAN DOWD CHIEF EXECUTIVE OFFICER Any queries on this report may be directed to Fiona Murphy on 89300517.

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INVITATIONS ATTENDED BY THE LORD MAYOR OR REPRESENTATIVE FOR FEBRUARY 2009 Function Date/Time Invitee/Company Function Venue Attendee

04/02/09 5.30 pm RAAF Larrakeyah Officer Mess & Defence Reserve Support NT/K

Larrakeyah Officer Mess Larrakeyah Barracks

05/02/09 11am Commissioner of Police Mr Paul White APM Police Recruit Squad 97/2008

Darwin Basketball Stadium Marrara Lord Mayor

05/02/09 2-5pm National Trust of Aust

Commemoration of arrival of Surveyor –General GW Goyder 05/02/1869 Deck Chari foreshore Lord Mayor

06/02/09 5pm-6,30 Cridlands MB 50th Year Celebration Darwin Convention Centre Lord Mayor

06/02/09 7pm Sydney Travelling Film Festival 2009 opening night Darwin BCC Cinema Lord Mayor

07/02/09 7.05pm AFL NT Qantas Indigenous All Stars vs Adelaide Football Club TIO Stadium Lord Mayor

09/02/09 Manager Library Services Opening of Casuarina Library Casuarina Library All Elected Members

10/02/09 9.40am Hon Jane Aagaard MLA Opening of the first Session of Parliament of 2009 Parliament House Lord Mayor

13/02/09 5.30 – 7.30 Marion Scrymgour MLA 2008 Student Awards Presentation Ceremony Main Hall Parliament House Ald Allen Mitchell

13/02/09 10am NT Stolen Generations Aboriginal Corporation Honour national day of healing

St Mary’s Social Club Abala Rd Marrara Ald Allen Mitchell

18/02/09 4 – 6pm Property Council of Aust Bein’ Green – What Does it Take?

Crowne Plaza Darwin, Signatures Room Lord Mayor

19/02/09 8.40am Aust-American Assoc of NT 67th Anniversary of BOD

USS Peary Gun, The Esplanade Lord Mayor

19/02/09 9.30-10.30 DCC 67th Anniversary of BOD Cenotaph Lord Mayor

19/02/09 Chief Minister 67th Anniversary of BOD Main Hall l - Parliament House Lord Mayor

27/02/09 5.30-7pm CDU Council Reception to welcome new Vice-Chancellor

CDU mal Nairn Auditorium Foyer Lord Mayor

26/02/09 7pm SCTV Darwin Nadine Jones

Launch of Southern Cross Television Program 2009 Studio Theatre DEC Lord Mayor

27/02/03 5.30pm CDU Reception to welcome new Vice-Chancellor of CDU

Mal Nairn Auditorium Foyer Casuarina Campus Lord Mayor

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INVITATIONS DECLINED BY THE LORD MAYOR FOR FEBRUARY 2009 Function Date/Time Invitee/Company Function Venue Reason for Decline

5-6 February European Cities Against Drugs 16th ECAD Mayors Conference Gothenburg

Lord mayor unavailable

13 February TIO NAB Cup 2009 Western Bulldogs vs Essendon Marrara

LM interstate / A/LM unavailable

23/02/09 5.30 – 7pm Chief Minister Paul Henderson

Welcome home for Tahnee Afuhaamango

Strangers Lounge Level 4 Parliament House

A/Lord Mayor – extraordinary council mtg

28/08/09 7pm NT Hockey Association Territory Pearls vs WA Diamonds

Marrara Hockey Centre Corporate

Attending - 108th Army Birthday Cocktail Party. No Alderman available

28/02/09 6 - 8pm Brigadier Michael G Krause ADC

108th Army Birthday Cocktail Party

1st Brigade Officer mess Robertson Barracks Lord Mayor

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ENCL: YES

DARWIN CITY COUNCIL DATE: 03/03/09

REPORT TO: CORPORATE AND ECONOMIC

DEVELOPMENT COMMITTEE/OPENA APPROVED: FC

FROM: ACTING GENERAL MANAGER

CORPORATE SERVICES APPROVED: CT

REPORT NO:

09A0046

COMMON NO:

339125

SUBJECT: LISTING OF CHEQUES / EFT PAYMENTS FEBRUARY 2009

ITEM NO.: 10.3 SYNOPSIS: This report provides Council with a listing of all payments made during February 2009. GENERAL: The following amounts were paid during the month:- 1. General Fund Payments

Cheque numbers 911234 to 911300 for the month of February 2009 totalling $83,954.83. EFT/Payment Transactions Batch number 5004 to 5032 for the month of February 2009 totalling $10,489,045.86.

2. Trust Fund Cheque Payments

Cheque numbers 602445 to 602458 for the month of February 2009 totalling $2,895.00.

A detailed listing of payees and amounts supporting the total for cheques / EFT payments paid is tabled.

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PAGE: 2 REPORT NO: 09A0046 SUBJECT: LISTING OF CHEQUES & EFT’S FEBRUARY 2009 If Alderman wish to query a particular payment, a simple call to the Finance Department should be able to answer their query, otherwise the query could be taken on notice. RECOMMENDATIONS THAT it be a recommendation to Council - THAT Report Number 09A0046 entitled, Listing of Cheques/EFT Payments, February 2009, be received and noted. LIAM CARROLL CLAIRE TAYLOR A/GENERAL MANAGER CORPORATE SERVICES FINANCE MANAGER Any queries on this report be directed to Vicki Nurton on extension 89300697.

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ENCL: YES

DARWIN CITY COUNCIL DATE: 03/03/09

REPORT TO: CORPORATE & ECONOMIC

DEVELOPMENT COMMITTEE/OPEN A APPROVED: FC

FROM: GENERAL MANAGER CORPORATE

SERVICES APPROVED: CT

REPORT NO:

09A0048 CT:md

COMMON NO.:

339122

SUBJECT: FEBRUARY 2009 - FINANCIAL REPORT TO COUNCIL

ITEM NO: 10.4 GENERAL: This report provides a comparison of income and expenditure against budget for the month ended 28 February 2009. Accrual Financial Statements The report contains a set of accrual financial statements comparing YTD Budgets and YTD Actuals at each function level. The following statements are included – • Statement of Financial Performance - Council’s Operational Revenue &

Expenses, • Capital Funding Statement - Council’s expenditure on capital works and

Sources of funding, • Appropriation Statement - Council’s transfers to and from

reserves and accumulated surplus. • Statement of Financial Position - Council’s Assets, Liabilities and Equity. Variance Report Due to the timing of Committee meetings the variance report each month will be for the preceding month. The monthly variance report requires Managers to comment on any variations greater than 10% or $10,000. This variation amount is based on each programs Year to Date Budget compared to Year to Date Actual expenditure.

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PAGE: 2 DOCUMENT REF NO: 09A0048 SUBJECT: FEBRUARY 2009 - FINANCIAL REPORT TO COUNCIL SYNOPSIS: The Local Government (Accounting) Regulation 15 requires that a statement detailing all actual and forecast income and expenditure together with a statement detailing all cash held and investments is to be presented to Council each month. GENERAL: For the purpose of Part VI, Allocation of Moneys by Council, of the Local Government (Accounting) Regulations, expenditure is interpreted to include capital payments and income is interpreted to include capital receipts. A summary of income and expenditure as at 28th February 2009, is attached. ACTION PLAN IMPLICATIONS: 3.2 Financial Management Goal: To manage Council affairs based on a comprehensive financial strategy. Strategies/Actions: Maintain effective period financial reporting systems for Management and the Council. LEGAL IMPLICATIONS: Regulation 15 states:- 1. The clerk shall cause to be prepared and laid before each ordinary meeting of the

council a statement, in a form approved by the council, setting out –

(a) The actual income and expenditure of the council for the period from the commencement of the financial year to and including the end of the immediately preceding month; and

(b) The forecast income and expenditure for the whole of the financial year, so that the council can consider and compare both sets of figures.

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PAGE: 3 DOCUMENT REF NO: 09A0048 SUBJECT: FEBRUARY 2009 - FINANCIAL REPORT TO COUNCIL The statement laid before the council must detail –

a) All cash and investments held by the Council (including its Trust Fund moneys); and

b) Such other information required by the Council. Delegation of the task of considering the financial reports is consistent with the role and terms of reference of the Corporate & Economic Development Committee. RECOMMENDATIONS: THAT it be a recommendation to Council:- THAT Report Number 09A0048 entitled, February 2009 - Financial Report to Council, be received and noted. LIAM CARROLL CLAIRE TAYLOR A/GENERAL MANAGER CORPORATE SERVICES FINANCE MANAGER Any queries on this report should be directed to Claire Taylor on 89300523.

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ENCL: YES

DARWIN CITY COUNCIL DATE:23/02/09

REPORT TO: CORPORATE & ECONOMIC

DEVELOPMENT COMMITTEE/OPEN A

APPROVED: FC

FROM: GENERAL MANAGER

CORPORATE SERVICES APPROVED:

REPORT NO:

09A0042 APPROVED:

COMMON NO:

353196

SUBJECT: MINUTES OF AUDIT COMMITTEE MEETING HELD ON 20 FEBRUARY

2009

ITEM NO: 10.5 SYNOPSIS: The Audit Committee held its meeting on the 20th February, 2009. Attached for the Alderman’s information is a copy of the Executive Summary. (Attachment A) and minutes (Attachment B). GENERAL: The recommendations contained in the Minutes are presented for consideration by the Council. FINANCIAL IMPLICATIONS: Nil

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PAGE: 2 REPORT NO: 09A0042 SUBJECT: MINUTES OF THE AUDIT COMMITTEE HELD ON 20 FEBRUARY 2009 STRATEGIC PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:- Goal 7 Demonstrate Effective, Open and Responsible Governance Outcome 7.1 Effective governance Key Strategies 7.1.2 Minimise exposure of Council through effective risk management practices LEGAL IMPLICATIONS: Nil ENVIRONMENTAL IMPLICATIONS: Nil PUBLIC RELATIONS IMPLICATIONS: Nil COMMUNITY SAFETY IMPLICATIONS: Nil DELEGATION: Nil CONSULTATION: Nil PROPOSED PUBLIC CONSULTATION PROCESS: Nil

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PAGE: 3 REPORT NO: 09A0042 SUBJECT: MINUTES OF THE AUDIT COMMITTEE HELD ON 20 FEBRUARY 2009 APPROPRIATE SIGNAGE Nil RECOMMENDATIONS: THAT it be a recommendation to Council:- A. THAT Report Number 09A0042 entitled, Executive Summary and Minutes of

the Audit Committee meeting held on 20 February, 2009, be received and noted.

B. THAT Council endorse the Internal Audit Plan 2009-2011, contained in the 20th

February 2009 Audit Committee Business Papers which was circulated to the Elected Members on 13th February 2009.

C. THAT Council seek tenders for the appointment of External Auditors. D. THAT the following Item No’s. from the Audit Closing Report for Year Ended

30th June 2008, be included in the Outstanding Issues Register:-

i) 2 Revaluation of Infrastructure ii) 3. Inability to obtain information from Controlled Entity iii) 4. Fixed Asset Register needs Improvement iv) 5. Incorrect accounting treatment for Disposal Assets v) 6. Supporting evidence for Disposal of Assets vi) 7. Long Outstanding Payables

E. THAT a further report containing management responses for the Audit –

Review of Existing Systems and Processes for Impounding Stray Animals, be brought back to the Audit Committee meeting to be held 29 May 2009.

F. THAT a further report be provided to the Audit Committee identifying which

recommendations from the Physical and Staff Security Audit have been actioned and which recommendations are intended to be actioned.

G. THAT Council undertake the Annual Performance Review of the Audit

Committee. FRANK CRAWLEY GENERAL MANAGER CORPORATE SERVICES Any queries on this report may be directed to F.Crawley on 8930 0539.

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ATTACHMENT A

OPEN SECTION AUD02\4 Audit Committee Meeting – Friday, 20 February, 2009

Executive Summary

Audit Committee Meeting Held 20 February 2009 The Committee were presented with the revised draft Internal Audit Plan for 2009-2011 and update reports on a number of outstanding audit issues. The new Internal Audit Plan for 2009-11 signals a shift toward a more strategic approach to internal audit. It recognises that Council have achieved compliance with internal control systems and procedures and that Council will continue to monitor compliance through the introduction of a control self assessment process (CSA) using existing staff. External assistance will be redirected toward more value adding operational and performance related areas. Some of these areas are financial sustainability, complaint management, fleet management, community engagement and consultation, environmental performance monitoring, project governance and asset management. The Committee recommended the plan as now presented be approved, noting that across the three year period it does achieve a balance of internal audit effort across management processes and the achievement of policy outcomes. The Committee considers that the Board of the Darwin Entertainment Centre needs to exercise its authority to ensure adequate resources are available to meet the financial reporting requirements of Darwin City Council. The Committee advised that the appointment of an external auditor for a period commencing with the year ending 30 June 2009 be conducted through public tender. The Committee agreed on the basis of information provided that a number of audit findings for Human Resource management and IT controls had been resolved, and congratulated the relevant management personnel involved. Iain Summers Chairman Audit Committee

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ATTACHMENT B OPEN SECTION AUD02\5 Audit Committee Meeting – Friday, 20 February, 2009

DARWIN CITY COUNCIL AUDIT COMMITTEE MINUTES

Meeting held on Friday 20 February at 9.00 a.m. Committee Meeting Room 1 at Darwin City Council,

Civic Centre

MEMBERS Mr Iain Summers (Chairman) Alderman Helen Galton Alderman John Bailey OFFICERS Mr Brendan Dowd (Chief Executive Officer) Mr Frank Crawley (General Manager Corporate Services) Ms Claire Taylor (Finance Manager) Ms Margaret Dermody (Executive Secretary Corporate Services) ___________________________________________________________________ * * * I N D E X * * * PAGE 1. MEETING DECLARED OPEN 2. APOLOGIES 3. DECLARATION OF INTEREST OF ELECTED MEMBERS 4. CONFIDENTIAL ITEMS 5. ACCEPTANCE OF MINUTES OF PREVIOUS MEETING 5.1 Report to Council – Minutes of meeting 31st October 2008 including

Executive Summary, Council Decision 6. BUSINESS ARISING FROM PREVIOUS MINUTES 7. INFORMATION ITEMS

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ATTACHMENT B

OPEN SECTION AUD02\6 Audit Committee Meeting – Friday, 20 February, 2009 8. ACTION ITEMS Nil 9. OFFICERS REPORTS 9.1 Internal Audit Plan 2009-2011 9.2 Status of Appointment of External Auditors 9.3 Management Responses to Internal Control Findings included in Audit Closing

Report from Year Ended 30th June 2008 9.4 Update Report on Review Existing Systems and Processes for Impounding

Stray Animals 9.5 Update Report on Physical and Staff Security 9.6 Update Report Outstanding Audit Issue 105, 2.5 & 2.6 – HR Management

Policy and Procedure Framework Review 9.7 Outstanding Audit Issue 105 – 2.3 Recruitment & Staff Retention 9.8 Outstanding Audit Issue 105 – 2.2 & 2.3(2), Workforce Planning & Exit

Interviews 9.9 Outstanding Audit Issue 108 – 2.1 Physical Security of IT Server Room 9.10 Outstanding Audit Issue 1.7 – 2.1 Authority User Access Management & 2.2

Informix Database – User Account Access of the Payroll Application Controls Audit

9.11 Outstanding Audit Issues 95.1 – Compliance with LG (Admin) Regulations & 103 – 2.2(1), 2.4(1) Records Management Review

10. GENERAL BUSINESS 10.1 Review of Outstanding Issues Register

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ATTACHMENT B

OPEN SECTION AUD02\7 Audit Committee Meeting – Friday, 20 February, 2009

DARWIN CITY COUNCIL AUDIT COMMITTEE MINUTES

1 MEETING DECLARED OPEN The Chairman declared the meeting open at: 9:03am 2 APOLOGIES AND LEAVE OF ABSENCE

A. THAT it be noted that Alderman K M Moir is an apology due to Leave of Absence being previously granted.

B. THAT it be noted that Craig Spencer is an apology.

2.2 Leave of Absence Granted 3. DECLARATION OF INTEREST OF MEMBERS Nil 4 CONFIDENTIAL ITEMS (Ald Galton/Ald Bailey) COMMITTEE’S DECISION THAT the Committee resolve under delegated authority that pursuant to Part 6.3, Section 65 (2) of the Local Government Act and the Local Government (Administration) Regulations the meeting be closed to the public to consider the following Item Numbers:- C12.1 Review of Confidential Outstanding Issues Register

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ATTACHMENT B

OPEN SECTION AUD02\8 Audit Committee Meeting – Friday, 20 February, 2009 5.1 CONFIRMATION OF MINUTES PERTAINING TO THE PREVIOUS AUDIT

COMMITTEE MEETING (Iain Summers/ Ald Galton) COMMITTEE’S DECISION THAT the Committee resolve that the minutes, report to Council of Audit Committee minutes and Council’s decision of the previous Audit Committee meeting held Friday 31st October, 2009, tabled by the Chairman, be confirmed. 6 BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE PREVIOUS

AUDIT COMMITTEE MEETING

Item 9.7 Meeting dates for 2009 THAT the scheduled meeting date 23rd October be clarified. Item 9.4 (D) Darwin Entertainment Centre The Committee expressed the view that, the Darwin Entertainment Centre Board needed to exercise its authority to ensure adequate resources are available to meet the financial reporting requirements of Darwin City Council. Item 9.6 Internal Audit Plan 2008/09 – 2010/11 A report has been included in the 20 February 2009 Agenda including the reviewed Internal Audit Plan 2008/09 – 2010/11. Please refer to item 9.1 of the minutes. Item 9.4 (C) Audit Closing Report – (THAT it was noted that the current external contract period is now complete and that tenders will be called shortly for the next audit period.) A status report has been included in the 20 February 2009 Agenda. Please refer to item 9.2 of the minutes. 7 INFORMATION ITEMS Nil 8.0 ACTION ITEMS Nil

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ATTACHMENT B

OPEN SECTION AUD02\9 Audit Committee Meeting – Friday, 20 February, 2009 9. OFFICERS REPORTS 9.1 Internal Audit Plan 2009-2011 Report No. 09A0031 (20/02/09) Common No. 1471788 (Ald Galton/Ald Bailey) The Committee discussed the need to balance internal audit effort across management processes and achievement of policy outcomes. The committee recognised that this is scheduled to occur across the 3 year program. THAT it be a recommendation to Council:- A. THAT Report Number 09A0031 entitled Internal Audit Plan 2009-2011, be

received and noted. B. THAT the Internal Audit Plan 2009-2011 be endorsed. 9.2 Status of Appointment of External Auditors Report No. 09A0032 (20/02/09) Common No. 312654 (Ald Galton/Ald Bailey) The committee discussed the benefits for re-tendering particularly in the context of Council’s procurement policies. THAT it be a recommendation to Council:- A. THAT Report Number 09A0032 entitled Status of Appointment of External

Auditors, be received and noted. B. THAT Council seek tenders for the appointment of External Auditors.

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ATTACHMENT B

OPEN SECTION AUD02\10 Audit Committee Meeting – Friday, 20 February, 2009 9.3 Management Responses to Internal Control Findings included in Audit

Closing Report from Year Ended 30th June 2008 Report No. 09A0033 (20/02/09) Common No. 1027675 (Ald Galton/ Ald Bailey) COMMITTEE’S RECOMMENDATION THAT it be a recommendation to Council:- A. THAT Report Number 09A0033 entitled Management Responses to Internal

Control Findings included in Audit Closing Report for Year Ended 30th June 2008, be received and noted.

B. THAT the following Item No’s. from the Audit Closing Report for Year Ended

30th June 2008, be included in the Outstanding Issues Register:-

2. Revaluation of Infrastructure 3. Inability to obtain information from Controlled Entity 4. Fixed asset Register Needs Improvement 5. Incorrect Accounting Treatment for Disposal Assets 6 Supporting Evidence for Disposal of Assets 7 Long Outstanding Payables

9.4 Update Report on Review Existing Systems and Processes for

Impounding Stray Animals Report No. 09A0034 (20/02/09) Common No. 1338799 (Ald Galton/ Ald Bailey) COMMITTEE’S RECOMMENDATION THAT it be a recommendation to Council:- A. THAT Report Number 09A0034 entitled Update report on Review of Existing

Systems and Processes for Impounding Stray Animals, be received and noted. B. THAT a further report containing management responses be brought back to

the Audit Committee meeting to be held 29 May 2009.

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ATTACHMENT B

OPEN SECTION AUD02\11 Audit Committee Meeting – Friday, 20 February, 2009 9.5 Update Report on Physical and Staff Security Report No. 09A0035 (20/02/09) Common No. 1393500 (Ald Galton/ Ald Bailey) COMMITTEE’S RECOMMENDATION THAT it be a recommendation to Council:- A. THAT Report Number 09A0035 entitled Update Report on Physical and Staff

Security, be received and noted. B. THAT a further report be provided to the Audit Committee identifying; out of the

full list of recommendations from the audit, which recommendations have been actioned and which recommendations are intended to be actioned.

9.6 Update Report Outstanding Audit Issue 105, 2.5 & 2.6 – HR Management

Policy and Procedure Framework Review Report No. 09A0018 (20/02/09) Common No. 1375967 (Ald Galton/ Ald Bailey) COMMITTEE’S RECOMMENDATION THAT it be recommendation to Council:-

A. THAT Report Number 09A0018 entitled Update Report Outstanding Audit

Issue105, 2.5 & 2.6 - HR Management Policy and Procedure Framework Review be received and noted.

B. THAT a status report be provided to the 28 August, 2009 Audit Committee

meeting.

C. THAT Outstanding Audit Issue 105, 2.5 & 2.6 - HR Management Policy and Procedure Framework Review, completion date be amended from December 2008 to November 2009.

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ATTACHMENT B

OPEN SECTION AUD02\12 Audit Committee Meeting – Friday, 20 February, 2009 9.7 Outstanding Audit Issue 105 – 2.3 Recruitment & Staff Retention Report No. 09A0019 (20/02/09) Common No. 1375967 (Ald Galton/ Ald Bailey) COMMITTEE’S RECOMMENDATION THAT it be recommendation to Council:- A. THAT Report Number 09A0019 entitled Outstanding Audit Issue 105 – 2.3

Recruitment & Staff Retention, be received and noted. B. THAT Outstanding Audit Issue 105, 2.3(3) Recruitment & Staff Retention be

transferred to the Completed Issues Register. 9.8 Outstanding Audit Issue 105 – 2.2 & 2.3(2), Workforce Planning & Exit

Interviews Report No. 09A0020 (20/02/09) Common No. 1375967 (Ald Galton/ Ald Bailey) COMMITTEE’S RECOMMENDATION THAT it be a recommendation to Council:- A. THAT Report Number 09A0020 entitled Outstanding Audit Issue 105 – 2.2 &

2.3(2), Workforce Planning & Exit Interviews - Update, be received and noted. B. THAT Outstanding Audit Issue 105 - 2.2 Workforce Planning & 2.3(2)

Recruitment & Staff Retention from the Audit Committee be transferred to the Completed Issues Register.

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ATTACHMENT B

OPEN SECTION AUD02\13 Audit Committee Meeting – Friday, 20 February, 2009 9.9 Outstanding Audit Issue 108 – 2.1 Physical Security of IT Server Room Report No. 09A0036 (20/02/09) Common No. 353196 (Ald Galton/ Ald Bailey) COMMITTEE’S RECOMMENDATION THAT it be a recommendation to Council:- A. THAT Report Number 09A0036 entitled Outstanding Audit Issue 108 - 2.1

Physical Security of the IT Server Room, be received and noted. B. THAT Outstanding Audit Issue 108 - 2.1 Physical Security of the IT Server

Room, be transferred to the completed issues register. 9.10 Outstanding Audit Issue 1.7 – 2.1 Authority User Access Management

&2.2 Informix Database – User Account Access of the Payroll Application Controls Audit Outstanding Audit Issues 95.1 – Compliance with LG (Admin) Regulations & 103 – 2.2(1), 2.4(1) Records Management Review

Report No. 09A0021 (20/02/09) Common No. 1194178 (Ald Galton/ Ald Bailey) COMMITTEE’S RECOMMENDATION THAT it be a recommendation to Council:- A. THAT Report Number 09A0021 entitled Outstanding Audit Issue 107 - 2.1

Authority User Access Management & 2.2 Informix Database - User Account Access Of The Payroll Application Controls Audit, be received and noted.

B. THAT Outstanding Audit Issue 107 - 2.1 Authority User Access Management &

2.2 Informix Database User Account Access of the Payroll Application Controls Audit be transferred to the completed issues register.

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ATTACHMENT B

OPEN SECTION AUD02\14 Audit Committee Meeting – Friday, 20 February, 2009 9.11 Outstanding Audit Issues 95.1 – Compliance with Local Government

(Admin) Regulations & 103 2.2(1), 2.4(1) Records Management Review Report No. 09A0013 (20/02/09) Common No. 1466330 (Ald Galton/ Ald Bailey) COMMITTEE’S RECOMMENDATION THAT it be a recommendation to Council:- A. THAT report no 09A0013 Outstanding Audit Issues 95.1 – Compliance With

Local Government (Admin) Regulations & 103: 2.1(1), 2.1(2), 2.2(1), 2.3(3), 2.3(4), 2.3(5), 2.4(1) Records Management Review, be received and noted.

10. General Business 10.1 Review of Outstanding Issues Register Common Number 422690 (20/02/09) (Ald Galton/Ald Bailey) COMMITTEE’S DECISION The committee resolve under delegated authority:- A. THAT the Register of Outstanding Issues be received and noted. B. THAT Outstanding Audit Issues 105 2.5 & 2.6 HR Management Policy &

Procedure Framework Review completion date be amended to November 2009 C. THAT Outstanding Audit Issue 105 – 2.2 Workforce Planning, 2.3(2) & (3)

Recruitment & Staff Retention be transferred to the completed audit issues register.

D. THAT Outstanding Audit Issue 108 – 2.1 Physical Security of IT Server Room be

transferred to the completed audit issues register. E. THAT Outstanding Audit Issue 107 – 2.1 Authority User Access Management &

2.2 Informix Database User Account Access of the Payroll Application Controls be transferred to the completed audit issues register.

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ATTACHMENT B

OPEN SECTION AUD02\15 Audit Committee Meeting – Friday, 20 February, 2009 10. General Business 10.2 Audit Committee Performance Review (Ald Galton/ Ald Bailey) COMMITTEE’S RECOMMENDATION THAT it be a recommendation to Council:- A. THAT the Committee requests that Management arrange for the performance

review of the Audit Committee to be conducted. The meeting moved into the Confidential section at 11: 20 a.m

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TO: CORPORATE & ECONOMIC


APPROVED: LC

FROM: ACTING GENERAL MANAGER CORPORATE

SERVICES APPROVED: FC

REPORT NO:

08A0240

COMMON NO:

376351

SUBJECT: MONTHLY ON-STREET AND OFF-STREET PARKING STATISTICS

NOVEMBER 2008

ITEM NO: 10.6 SYNOPSIS: This report provides statistical information for the month of November 2008 for the Car Parking Meters and Off-Street car parks in the Darwin Central Business District (CBD). GENERAL: ON-STREET PARKING METERS Tabled below is the revenue collected from car parking meters for the month of November 2008. The total net amount collected from the car parking meters in all the zones in November 2008 is $119,706. The total net cumulative amount collected for the 2008/2009 financial year from the car parking meters in all the zones is $644,861. The total occupancy for all the zones in November 2008 is an average of 39%.

Number of Bays Occupancy

Net Amount Collected for November

2008


2007

Year to Date for 2008/2009 Financial Year


Zone A 672 *44% *$68,440 $73,596 $374,871 $403,945 Zone B 620 *26% *$24,974 $30,011 $133,830 $132,640 Zone C 545 47% $26,292 $35,708 $136,160 $151,226 Total 1837 *39% *$119,706 $139,315 $644,861 $687,811

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PAGE: 2 REPORT NUMBER: 08A0240NF SUBJECT: MONTHLY ON-STREET AND OFF-STREET PARKING STATISTICS

NOVEMBER 2008 * As the monies collected in Zone A for 26, 27 & 28 November 2008 inclusive and

monies collected in Zone B for 28 November 2008 inclusive were not banked in November 2008, the Zone A and Zone B, monthly totals, year to date totals incomes for Zones A and B and average occupancies for these Zones in the month of November 2008 in the table above are lower than their true values. The non-banking matter continues to be addressed with the cash collection Contractor and the CBA.

Other factors that may affect on-street parking income levels month by month are lower tourist numbers, construction activity across any Zone, a shift in parkers from on-road to off-street facilities and non-compliance by parkers. Attached is a table showing the monthly revenue from parking meters in the CBD for the 2008/2009 financial year (Attachment A). OFF-STREET CAR PARKS Tabled below is the revenue collected from the Off-Street car parks in the CBD for the month of November 2008. The total net cumulative amount collected from the Off-Street car parks in November 2008 is $248,349. The total net amount collected for the 2008/2009 financial year from the Off-Street car parks is $1,040,149. The total occupancy of all car parks combined in November 2008 is an average of

97%.

Total

Number of Bays

Number of Short-term bays

Occupancy


2008


2007

Year to Date for

2008/2009 Financial

Year


West Lane 444 171 84% $93,561 $31,111 $456,505 $327,834 Cavenagh Street 387 304 105% $37,827 $21,393 $161,602 $146,242 McLachlan Street 90 59 95% $8,842 $5,089 $35,087 $33,702 McMinn Street 215 215 130% $15,870 $9,030 $61,776 $46,318 Mitchell\Daly 102 96 98% $9,503 $4,347 $31,007 $22,847 Nichols Place 164 119 111% $17,993 $8,096 $60,107 $45,967 Chinatown Car Park

498 298 45% $47,127 $7,891 $172,382 $63,855

Stott Lane 42 1 98% $7,582 $382 $21,353 $12,582 Darwin Oval 74 56 105% $8,123 $4,344 $28,753 $24,275 Woods Street Off Street Machines (1518 & 1519)

56 0 $109 $244 $756 $1,295

Mitchell Street Off Street Machine (416)

39 0 $1,812 $1,663 $10,818 $9,499

Total 2111 1319 97% $248,349 $93,590 $1,040,146 $734,416

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NOVEMBER 2008 Note: The calculated monthly occupancies are a function of the number of working

days for the month and short-term monthly income, number of unreserved bays and daily charge rate for each off-street car park. Months with public holidays affect calculated occupancies.

Occupancies of over 100% are possible due to the combination of turnover within any particular off-street facility during charging hours and the set parking fee within that facility. Attached is a table showing the 2008/2009 financial year income from Off-Street car parks in the CBD (Attachment B). PARKING MACHINE CASH COLLECTION AND MACHINE MAINTENANCE CONTRACTS Monthly meetings continue to be held with Cash Handling Systems (CHS) and ISS Security Pty Ltd, to ensure that the level of performance of the Contractors performing the parking machine maintenance and cash-collection contracts meets Council’s requirements. These meetings will continue for the remainder of the parking machine maintenance and cash collection contracts. The average number of complaints relating to the on-street parking meters per day for the month of November 2008 was 6 and the figure for November 2007 was 7. An ongoing trial of the 6 new parking meters installed within the Cavenagh Street car park will continue over several years, with a view to determining which brand of machine performs best under tropical conditions over the longer term. This will give Council a greater level of confidence when making decisions on which machines to select in the next tender for on-street parking meters in 2009/10. FINANCIAL IMPLICATIONS: As noted in the body of the report. ACTION PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Action Plan of the Darwin City Council 2004 - 2008: 4 INFRASTRUCTURE MANAGEMENT 4.4 Car Parking Goal: To provide adequate and appropriate parking facilities in a timely manner.

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NOVEMBER 2008 LEGAL IMPLICATIONS: Nil. ENVIRONMENTAL IMPLICATIONS: Nil. PUBLIC RELATIONS IMPLICATIONS: Nil. COMMUNITY SAFETY IMPLICATIONS: Nil. DELEGATION: Nil. CONSULTATION: Carparks Co-ordinator Cash Handling Systems PROPOSED PUBLIC CONSULTATION PROCESS: Nil. APPROPRIATE SIGNAGE Nil. RECOMMENDATIONS: THAT it be a recommendation to Council:- THAT Report Number 08A0240 entitled, Monthly On-Street and Off-Street Parking Statistics November 2008, be received and noted. LIAM CARROL ACTING GENERAL MANAGER CORPORATE SERVICES

Any queries on this report may be directed to Liam Carroll on 89300559.

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APPROVED: LC



REPORT NO:

09A0038 NF

COMMON NO:

376351


DECEMBER 2008

ITEM NO: 10.7 SYNOPSIS: This report provides statistical information for the month of December 2008 for the Car Parking Meters and Off-Street car parks in the Darwin Central Business District (CBD). GENERAL: ON-STREET PARKING METERS Tabled below is the revenue collected from car parking meters for the month of December 2008. The total net amount collected from the car parking meters in all the zones in December 2008 is $119,361. The total net cumulative amount collected for the 2008/2009 financial year from the car parking meters in all the zones is $764,222. The total occupancy for all the zones in December 2008 is an average of 34%.


Net Amount Collected for December

2008


2007



Zone A 672 42% *$74,460 $71,456 $449,331 $475,401 Zone B 620 26% *$22,312 $17,888 $156,142 $150,528 Zone C 545 35% *$22,589 $21,778 $158,749 $173,004 Total 1837 34% *$119,361 $111,122 $764,222 $798,933

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PAGE: 2 REPORT NUMBER: 09A0038 NF SUBJECT: MONTHLY ON-STREET AND OFF-STREET PARKING STATISTICS

DECEMBER 2008 * As the monies collected in Zone A, B and C for 29, 30 & 31 December 2008

inclusive were not banked in December 2008, the Zone A, B and C monthly totals, year to date totals incomes and average occupancies for these Zones in the month of December 2008 in the table above are lower than their true values. The non-banking matter continues to be addressed with the cash collection Contractor and the CBA.

Other factors that may affect on-street parking income levels month by month are lower tourist numbers, construction activity across any Zone, a shift in parkers from on-road to off-street facilities and non-compliance by parkers. Attached is a table showing the monthly revenue from parking meters in the CBD for the 2008/2009 financial year (Attachment A). OFF-STREET CAR PARKS Tabled below is the revenue collected from the Off-Street car parks in the CBD for the month of December 2008. The total net cumulative amount collected from the Off-Street car parks in December 2008 is $73,340. The total net amount collected for the 2008/2009 financial year from the Off-Street car parks is $1,128,935. The total occupancy of all car parks combined in December 2008 is an average of

92%.

Total

Number of Bays


Occupancy


2008


2007

Year to Date for

2008/2009 Financial

Year



498 298 44% $11,597 $34,280 $184,146 $98,135

Stott Lane 42 1 98% $2,345 $6,600 $23,319 $19,182 Darwin Oval 74 56 101% $3,027 $6,776 $32,159 $31,051 Woods Street Off Street Machines (1518 & 1519)

56 0 $13 $253 $769 $1,548


39 0 $1266 $1,095 $12,085 $10,593

Total 2111 1319 92% $73,340 $215,652 $1,128,935 $950,068

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DECEMBER 2008 Note: The calculated monthly occupancies are a function of the number of working


Occupancies of over 100% are possible due to the combination of turnover within any particular off-street facility during charging hours and the set parking fee within that facility. Attached is a table showing the 2008/2009 financial year income from Off-Street car parks in the CBD (Attachment B). PARKING MACHINE CASH COLLECTION AND MACHINE MAINTENANCE CONTRACTS Monthly meetings continue to be held with Cash Handling Systems (CHS) and ISS Security Pty Ltd, to ensure that the level of performance of the Contractors performing the parking machine maintenance and cash-collection contracts meets Council’s requirements. These meetings will continue for the remainder of the parking machine maintenance and cash collection contracts. The average number of complaints relating to the on-street parking meters per day for the month of December 2008 was 13 and the figure for December 2007 was 4. The complaints are higher than last year due to the wet weather. An ongoing trial of the 6 new parking meters installed within the Cavenagh Street car park will continue over several years, with a view to determining which brand of machine performs best under tropical conditions over the longer term. This will give Council a greater level of confidence when making decisions on which machines to select in the next tender for on-street parking meters in 2009/10. FINANCIAL IMPLICATIONS: As noted in the body of the report. ACTION PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Action Plan of the Darwin City Council 2004 - 2008: 4 INFRASTRUCTURE MANAGEMENT 4.4 Car Parking Goal: To provide adequate and appropriate parking facilities in a timely manner.

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DECEMBER 2008 LEGAL IMPLICATIONS: Nil. ENVIRONMENTAL IMPLICATIONS: Nil. PUBLIC RELATIONS IMPLICATIONS: Nil. COMMUNITY SAFETY IMPLICATIONS: Nil. DELEGATION: Nil. CONSULTATION: Carparks Co-ordinator Cash Handling Systems PROPOSED PUBLIC CONSULTATION PROCESS: Nil. APPROPRIATE SIGNAGE Nil. RECOMMENDATIONS: THAT it be a recommendation to Council:- THAT Report Number 09A0038 entitled Monthly On-Street and Off-Street Parking Statistics December 2008, be received and noted. LIAM CARROL ACTING GENERAL MANAGER CORPORATE SERVICES Any queries on this report may be directed to Liam Carroll on 89300559.

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APPROVED: LC



REPORT NO:

09A0050 NF

COMMON NO:

376351


JANUARY 2009

ITEM NO: 10.8 SYNOPSIS: This report provides statistical information for the month of January 2009 for the Car Parking Meters and Off-Street car parks in the Darwin Central Business District (CBD). GENERAL: ON-STREET PARKING METERS Tabled below is the revenue collected from car parking meters for the month of January 2009. The total net amount collected from the car parking meters in all the zones in January 2009 is $100,823. The total net cumulative amount collected for the 2008/2009 financial year from the car parking meters in all the zones is $865,044. The total occupancy for all the zones in January 2009 is an average of 37%.


Net Amount Collected for January 2009

Net Amount Collected for January 2008



Zone A 672 43% *$56,957 $61,131 $506,288 $536,531 Zone B 620 24% *$17,275 *$18,560 $173,417 $169,088 Zone C 545 44% $26,590 *$19,561 $185,339 $192,565 Total 1837 37% $100,822 *$99,252 $865,044 $898,184

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JANUARY 2009 * As the monies collected in Zone A for 28th, 29th and 30th January 2009 and Zone B

for 30th for January 2009 inclusive were not banked in January 2009, the Zone A and B monthly totals, year to date totals incomes and average occupancies for these Zones in the month of January 2009 in the table above are lower than their true values. The non-banking matter continues to be addressed with the cash collection Contractor and the CBA.

Other factors that may affect on-street parking income levels month by month are lower tourist numbers, construction activity across any Zone, a shift in parkers from on-road to off-street facilities and non-compliance by parkers. Attached is a table showing the monthly revenue from parking meters in the CBD for the 2008/2009 financial year (Attachment A). OFF-STREET CAR PARKS Tabled below is the revenue collected from the Off-Street car parks in the CBD for the month of January 2009. The total net cumulative amount collected from the Off-Street car parks in January 2009 is $75,032. The total net amount collected for the 2008/2009 financial year from the Off-Street car parks is $1,188,522. The total occupancy of all car parks combined in January 2009 is an average of

94%.

Total

Number of Bays


Occupancy

Net Amount Collected for

January 2009


January 2008

Year to Date for

2008/2009 Financial

Year


West Lane 444 171 84% $20,241 $27,070 $494,976 $441,044 Cavenagh Street 387 304 105% $18,226 $18,901 $196,189 $201,817 McLachlan Street 90 59 95% $3,845 $3,179 $42,198 $50,946 McMinn Street 215 215 116% $6,014 $10,171 $78,004 $64,854 Mitchell\Daly 120 96 99% $4,768 $3,264 $37,292 $31,463 Nichols Place 164 119 101% $5,844 $6,292 $71,456 $68,312 Chinatown 498 298 47% $10,202 $2,144 $194,181 $100,279 Stott Lane 42 1 98% $125 $2,875 $23,824 $22,057 Darwin Oval 76 56 105% $3,946 $3,951 $35,726 $35,003 Woods Street Off Street Machines (1518 & 1519)

56 0 $218 $106 $987 $1,654


39 0 $1,602 $619 $13,686 $11,212

Total 2131 1319 94% $75,032 $78,572 $1,188,519 $1,028,641

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JANUARY 2009 Note: The calculated monthly occupancies are a function of the number of working


Occupancies of over 100% are possible due to the combination of turnover within any particular off-street facility during charging hours and the set parking fee within that facility. Attached is a table showing the 2008/2009 financial year income from Off-Street car parks in the CBD (Attachment B). PARKING MACHINE CASH COLLECTION AND MACHINE MAINTENANCE CONTRACTS Monthly meetings continue to be held with Cash Handling Systems (CHS) and ISS Security Pty Ltd, to ensure that the level of performance of the Contractors performing the parking machine maintenance and cash-collection contracts meets Council’s requirements. These meetings will continue for the remainder of the parking machine maintenance and cash collection contracts. The average number of complaints relating to the on-street parking meters per day for the month of January 2009 was 8 and the figure for January 2008 was 8. An ongoing trial of the 6 new parking meters installed within the Cavenagh Street car park will continue over several years, with a view to determining which brand of machine performs best under tropical conditions over the longer term. This will give Council a greater level of confidence when making decisions on which machines to select in the next tender for on-street parking meters in 2009/10. FINANCIAL IMPLICATIONS: As noted in the body of the report. ACTION PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Action Plan of the Darwin City Council 2004 - 2008: 4 INFRASTRUCTURE MANAGEMENT 4.4 Car Parking Goal: To provide adequate and appropriate parking facilities in a timely manner. LEGAL IMPLICATIONS: Nil.

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JANUARY 2009 ENVIRONMENTAL IMPLICATIONS: Nil. PUBLIC RELATIONS IMPLICATIONS: Nil. COMMUNITY SAFETY IMPLICATIONS: Nil. DELEGATION: Nil. CONSULTATION: Carparks Co-ordinator Cash Handling Systems PROPOSED PUBLIC CONSULTATION PROCESS: Nil. APPROPRIATE SIGNAGE Nil. RECOMMENDATIONS: THAT it be a recommendation to Council:- THAT Report Number 09A0050 entitled Monthly On-Street and Off-Street Parking Statistics January 2009, be received and noted. LIAM CARROLL ACTING GENERAL MANAGER CORPORATE SERVICES Any queries on this report may be directed to Liam Carroll on 89300559.

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APPROVED: LC



REPORT NO:

09A0051 NF

COMMON NO:

376351


FEBRUARY 2009

ITEM NO: 10.9 SYNOPSIS: This report provides statistical information for the month of February 2009 for the Car Parking Meters and Off-Street car parks in the Darwin Central Business District (CBD). GENERAL: ON-STREET PARKING METERS Tabled below is the revenue collected from car parking meters for the month of February 2009. The total net amount collected from the car parking meters in all the zones in February 2009 is $115,725 The total net cumulative amount collected for the 2008/2009 financial year from the car parking meters in all the zones is $980,769 The total occupancy for all the zones in February 2009 is an average of 39%.



February 2009


February 2008



Zone A 672 42% *$65,415 $70,767 $571,703 $607,298 Zone B 620 21% *$20,060 $23,605 $193,477 $192,693 Zone C 545 54% $30,249 *$31,457 $215,588 $224,023 Total 1837 39% *$115,725 *$125,829 $980,769 $1,024,014

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FEBRUARY 2009 * As the monies collected in Zone A for 25th, 26th & 27th and Zone B for 27th

February 2009 inclusive were not banked in February 2009, the Zone A and B monthly totals, year to date totals incomes and average occupancies for these Zones in the month of February 2009 in the table above are lower than their true values. The non-banking matter continues to be addressed with the cash collection Contractor and the CBA.

Other factors that may affect on-street parking income levels month by month are lower tourist numbers, construction activity across any Zone, a shift in parkers from on-road to off-street facilities and non-compliance by parkers. Attached is a table showing the monthly revenue from parking meters in the CBD for the 2008/2009 financial year (Attachment A). OFF-STREET CAR PARKS Tabled below is the revenue collected from the Off-Street car parks in the CBD for the month of February 2009. The total net cumulative amount collected from the Off-Street car parks in February 2009 is $89,908. The total net amount collected for the 2008/2009 financial year from the Off-Street car parks is $1,278,430. The total occupancy of all car parks combined in February 2009 is an average of

94%.

Total

Number of Bays


Occupancy


February 2009


February 2008

Year to Date for

2008/2009 Financial

Year



498 298 47% $11,895 $8,848 $206,076 $109,128

Stott Lane 42 1 98% $2,291 $55 $26,115 $22,111 Darwin Oval 74 56 105% $3,566 $4,167 $39,292 $39,170 Woods Street Off Street Machines (1518 & 1519)

56 0 $152 $143 $1,139 $1,797


39 0 $1084 $1,751 $14,770 $12,963

Total 2111 1319 94% $89,908 $110,850 $1,278,430 $1,139,491

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FEBRUARY 2009 Note: The calculated monthly occupancies are a function of the number of working


Occupancies of over 100% are possible due to the combination of turnover within any particular off-street facility during charging hours and the set parking fee within that facility. Attached is a table showing the 2008/2009 financial year income from Off-Street car parks in the CBD (Attachment B). PARKING MACHINE CASH COLLECTION AND MACHINE MAINTENANCE CONTRACTS Monthly meetings continue to be held with Cash Handling Systems (CHS) and ISS Security Pty Ltd, to ensure that the level of performance of the Contractors performing the parking machine maintenance and cash-collection contracts meets Council’s requirements. These meetings will continue for the remainder of the parking machine maintenance and cash collection contracts. The average number of complaints relating to the on-street parking meters per day for the month of February 2009 was 15 and the figure for February 2008 was 13. The complaints are higher than last year due to the wet weather. An ongoing trial of the 6 new parking meters installed within the Cavenagh Street car park will continue over several years, with a view to determining which brand of machine performs best under tropical conditions over the longer term. This will give Council a greater level of confidence when making decisions on which machines to select in the next tender for on-street parking meters in 2009/10. FINANCIAL IMPLICATIONS: As noted in the body of the report. ACTION PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Action Plan of the Darwin City Council 2004 - 2008: 4 INFRASTRUCTURE MANAGEMENT 4.4 Car Parking Goal: To provide adequate and appropriate parking facilities in a timely manner.

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FEBRUARY 2009 LEGAL IMPLICATIONS: Nil. ENVIRONMENTAL IMPLICATIONS: Nil. PUBLIC RELATIONS IMPLICATIONS: Nil. COMMUNITY SAFETY IMPLICATIONS: Nil. DELEGATION: Nil. CONSULTATION: Carparks Co-ordinator Cash Handling Systems PROPOSED PUBLIC CONSULTATION PROCESS: Nil. APPROPRIATE SIGNAGE Nil. RECOMMENDATIONS: THAT it be a recommendation to Council:- THAT Report Number 09A0051 entitled, Monthly On-Street and Off-Street Parking Statistics February 2009, be received and noted. LIAM CARROL ACTING GENERAL MANAGER CORPORATE SERVICES Any queries on this report may be directed to Liam Carroll on 89300559.

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TO: CORPORATE AND ECONOMIC

DEVELOPMENT/OPEN A

APPROVED: LC

FROM: A/GENERLA MANAGER CORPORATE

SERVICES APPROVED: CT

REPORT NO:

09A0047.eng APPROVED: ENG

COMMON NO:

1137056

SUBJECT: FEES AND CHARGES 2009/2010

ITEM NO: 10.10 SYNOPSIS: Council is required to adopt Fees and Charges for the 2009/2010 year. This report provides a summary of the suggested changes and proposed fees for 2009/2010. GENERAL: Proposed changes to fees and charges for 2009/2010 reflect a general increase of 4.6%, in line with the latest average of the Consumer Price Index and Tender Price Index figures. Some items have been retained at 2008/2009 levels and there have been some minor additions/deletions to other items to reflect community needs. Line items that do not indicate a proposed change are considered to be currently set at adequate levels commensurate with pricing for risk and/or usage levels. Individual items have been rounded upwards or downwards in order to rationalise the resultant price in line with the original price structure or in consideration of the use of coin operated collection methods. Items listed in BOLD in the Fees and Charges booklet (Attachment A) indicate the item attracts GST and that the fee is inclusive of GST. Accordingly Council remits 1/11th of the collected fee to the Australian Taxation Office.

Items listed with a symbol indicate the item is exempt from GST per Australian Taxation Division 81 determination. The numeric code preceded by a “T” in the DCC Code column refers to an internal administrative code to ensure that receipted fees are processed to the correct General Ledger account.

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PAGE: 2 REPORT NUMBER: 09A0047.eng SUBJECT: FEES AND CHARGES 2009 /2010 Charges for waste disposal are to be reviewed by the Environment and Infrastructure Committee, prior to 30 June 2009. Proposed charges are included in the booklet at this stage for information purposes only. The draft Fees and Charges Booklet is attached as (Attachment A). FINANCIAL IMPLICATIONS: Given the small percentage increase with some charges, the financial impact on revenue is expected to be negligible. The dollar increases to individual charges are shown in the attached schedule. EVOLVING DARWIN IMPLICATIONS The issues addressed in this Report are in accordance with the following Goals/Outcomes of the Evolving Darwin Strategic Plan of the Darwin City Council 2008 - 2012: Goal Demonstrate effective, open and responsible governance. Outcome Effective governance. Key Strategies 7.1.3 Manage Council’s affairs based on a sustainable financial strategy LEGAL IMPLICATIONS: Nil ENVIRONMENTAL IMPLICATIONS: Nil PUBLIC RELATIONS IMPLICATIONS: It is anticipated that due to the minimal increase of fees, a low level of reaction would be received for most changes. COMMUNITY SAFETY IMPLICATIONS: Nil CONSULTATION: Appropriate officers responsible for fees and charges in each department have been consulted. The Chief Officers Group has discussed the proposed fees and charges.

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PAGE: 3 REPORT NUMBER: 09A0047.eng SUBJECT: FEES AND CHARGES 2009 /2010 PROPOSED PUBLIC CONSULTATION PROCESS: Nil APPROPRIATE SIGNAGE Signage not applicable RECOMMENDATIONS: THAT it be a recommendation to Council:- A. THAT Report Number 09A0047 entitled, Fees and Charges 2009/2010, be

received and noted. B. THAT Council adopts the proposed Fees and Charges for the 2009/2010

financial year, effective from July 1 2009, with the exception of fees and charges for waste disposal at the Shoal Bay Waste Disposal facility.

EWAN GRENENGER LIAM CARROLL TEAM LEADER REVENUE ACTING GENERAL MANAGER CORPORATE SERVICES Any queries on this report may be directed to Ewan Grenenger on 8930 0576.

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DDAARRWWIINN CCIITTYY CCOOUUNNCCIILL

FFEEEESS AANNDD CCHHAARRGGEESS 22000099//22001100

((EEffffeeccttiivvee:: 11 JJuullyy 22000099))

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= Item is exempt from GST per ATO Division 81. 2

CONTENTS

ADMINISTRATION FEES................................................................................................................................... 5-7

ADVERTISING SIGNS............................................................................................................................................8

BINS -ADDITIONAL DOMESTIC MANUAL SERVICE........................................................................................10

CAR PARKING AREAS - ALTERNATIVE USES ................................................................................................14

CAR PARKS.................................................................................................................................................... 11-13

CAR PARKING - ON STREET....................................………………………..…………………………………….15

CEMETERY CHARGES ................................................................................................................................. 16-17

CIVIC CENTRE.....................................................................................................................................................18

COMMUNITY CENTRE CHARGES............................................................................................................... 19-21

COURT COSTS....................................................................................................................................................44

DOG/CAT FEES & CHARGES....................................................................................................................... 22-23

GARDENS AMPHITHEATRE......................................................................................................................... 24-25

GENERAL CONDITIONS................................................................................................................................... 3-4

HOARDING PERMIT FEES..................................................................................................................................26

INDEMNITY.............................................................................................................................................................3

LIBRARIES...................................................................................................................................................... 27-31

MINDIL CARNIVAL AREA ......................................................................................................................................9

MISCELLANEOUS PERMIT FEES ................................................................................................................ 33-38

NON PROFIT ORGANISATIONS .........................................................................................................................3

PARKS...................................................................................................................................................................39

PENSIONER CONCESSIONS................................... ……………………………………………………………… 3

PUBLIC SWIMMING POOLS ......................................................................................................................... 40-42

REGULATORY SERVICES FEES & CHARGES ................................................................................................43

RESPONSIBILITY FOR DAMAGE TO COUNCIL PROPERTY............................................................................4

ROAD OPENING PERMIT FEES, SUPERVISION & CHARGES................................................................. 45-47

SPORTING OVALS ........................................................................................................................................ 48-49

STAGING ..............................................................................................................................................................50

TENNIS COURTS.................................................................................................................................................51

THE MALL.............................................................................................................................................................32

TREES, SHRUBS ETC.........................................................................................................................................52

WASTE DISPOSAL – SHOAL BAY……… …………………………………...53

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3 Amounts in BOLD indicate GST is applicable and has been included


The following General Conditions apply to ALL Council Fees & Charges. GENERAL CONDITIONS Fees Council decision 16\7003 (30/04/96) Facility hire, within this document, states three levels of fees. These are:- • the full fee payable, • the concessional fee for regular weekday use by non-profit community organisations, and • a concessional fee for either one-off events on Friday evenings or weekends, or events which span

more than the sessional use specified. Non-profit organisations requesting concession fees to be negotiated will need to put their request in writing. Non Profit Organisations Council decision 16\7003 (30/04/96) The definition for eligibility for concession fees is:- A self-help group (not operated by commercial interests and stated as non-profit by statutory declaration), or a non-profit community organisation (incorporated under the Associations Incorporations Act). Pension Concessions Some fees and charges within this document allow a concession for pensioners. All people seeking such concession must provide appropriate proof of eligibility, i.e. –A Commonwealth Health Care Card, or a Northern Territory Pensioner Concession Card. Indemnity Organisations hiring Council facilities are required to have public liability insurance cover. Groups and individuals without their own public liability insurance must be aware that Darwin City Council will not be held liable for any accident occurring through the actions or negligence of group members or guests.

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GENERAL CONDITIONS (contd.) Responsibility for Damage to Council Property The cost of damage to Council property will be recovered from the party responsible. In the case of hire of Council property the hirer will be held responsible and in the case of a permit/licence holder the holder will be held responsible. The cost of repairs will be calculated as the:

Actual invoiced cost to Council of materials and services used Cost of Council labour, plant and stores used including overheads Sub Total Add 15% to Sub-Total = Total Cost that will be recovered.

Seasonal Oval Allocations Council ovals are made available for sporting organisations to use for Wet and Dry seasons competition, training and pre-season use. Seasons: Wet Season 1 October to 31 March Dry Season 1 April to 30 September In the first instance Council allocates ovals through peak sporting bodies so that they may then arrange club fixtures. The definition of a peak sporting body is –

“An organisation representing the interests of those involved in the nominated sport and one affiliated with a national body that recognises the peak body for the sport in the NT. A peak body will also be registered as an incorporated body with NT Office of Business Affairs or Department of Justice and hold a current public liability insurance policy.”

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ADMINISTRATION FEES Rate Book Inspection Fee Pursuant to Section 152(4) the Local Government Act any person is entitled, when the Council office is open to the public, to inspect the Rate Book free of charge. Rate Book Inspection Fee 2008/2009

Including GST 2009/2010

Including GST DCC Code

$ $ Rate Book Inspection

Free Free

Fees for Written Confirmation A charge of $41.00, ($82.00 for an urgent request) for each property will be levied for the furnishing of written information of details from the Rate Book. This information will only be supplied upon receipt of the required sum together with the written request in the required format. Fees for Written Confirmation 2008/2009



$ $ Rate Search Fee • 1 Business Day Prior Notice • Urgent Same Day Request

39.00 78.00

41.00 82.00

T150 T150

Reprint of Rate Notice • Per copy

Current Rating Year Prior Rating Years

12.00 17.00

13.00 18.00

T151 T151

Provision of Written Confirmation by Facsimile or Post

12.00 13.00 T151

Sale of Council's Municipal Plan Annual Financial Statements

2008/2009 Including GST


DCC Code

$ $ Sale of Municipal Plan Free upon request

(Limited to 1 per ratepayer)

Free upon request (Limited to 1 per

ratepayer)

T152

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72



ADMINISTRATION FEES (contd.) Dishonoured Cheque/Direct Debit Fees 2008/2009



$ $ Ist Presentation – administration fee

30.00 31.00 T153

2nd Presentation – administration fee

30.00 31.00 T154

Tender Document Fees 2008/2009



$ $ Standard Documents No Charge

No Charge

T155

Documents with specifications & quantities No Charge No Charge T156 Documents with detailed drawings & plans No Charge No Charge T157 Preparation of Licence & Agreement Conditions



DCC Code

$ $ Prepared by External Solicitor Solicitors costs

+ GST

Solicitors costs +

GST

T158

Prepared In-house 266.00 278.00 T159 Research and/or Retrieval of Council Records 2008/2009



$ $ To conduct research of Council records where due to the nature of the research and/or staff time involved other published charges are inadequate, charge is on a per staffmember/ hour charge or part thereof. Archive retrieval costs are additional.

100.00 100.00 T162

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73



ADMINISTRATION FEES (contd.) Sale of Council Minutes 2008/2009



$ $ Hard Copies (for 1 month) 33.00 35.00 T160 APPLICATIONS UNDER FREEDOM OF INFORMATION Personal Information 2008/2009



$ $ Application Fee Free Free Supervised Inspection

• First 2 hours • Per hour thereafter

Free 25.00

Free 25.00

T162

Copies of Documentation Per page of A4 paper, or otherwise the actual cost (including other format/delivery/postage)

New 0.20 T162

Non-Personal Information 2008/2009



$ $ Application Fee 30.00 30.00 T162 Processing Fee, per hour Includes: • Searching • Consultation • Decision Making Supervised Inspection

25.00 25.00 T162

Copies of Documentation Per page of A4 paper, or otherwise the actual cost (including other format/delivery/postage)

0.20 0.20 T162

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74



ADVERTISING SIGNS Sign Permit Fees 2008/2009



$ $ Gardens Oval Site p/week • Commercial • Non-profit organisation

133.00 30.00

139.00 31.50

T200 T201

Other Road Banner Sites Permit Fee per week • Commercial • Non-profit organisation Release fee for unauthorised banners (Bylaw 202)

133.00 30.00

103.00

139.00 31.50

110.00

T213 T214 T215

Knuckey Street Site • Hire & Erection p/week • Each Consecutive week after

388.00 195.00

405.00 205.00

T202 T203

Street Light Banners – Per Banner/week Plus costs incurred to erect, maintain and remove

6.00 6.50 T212

Temporary Advertising Balloons (duration of not more than 2 weeks)

58.00 60.00 T206

Westlane Car Park Lift • Per A4 Sheet per week

7.50

No longer available

T207

• Larger sizes are negotiable as per Council decision

No longer available

T208

Signs on Private or Public Land That Require A Permit



DCC Code

$ $ Application Fee 120.00 125.00 T209 Blue Finger Signs per year 120.00 125.00 T205 Real Estate Temporary Sign per year 120.00 125.00 T204 Removal, custody and release fee for unauthorised movable signs (Bylaw 202)

103.00 110.00

Removal, custody and release fee for unauthorised fixed sign – Minimum Fee $100.00

Cost + 15% Cost + 15%

Public Land minimum rate per year OR

120.00 125.00 T210

Rate per square metre (which ever is greater) per year 48.00 50.00 T211 Note Specifications and requirements available from the Technical Services Department as per Darwin City

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Council Sign Code 2. MINDIL CARNIVAL AREA The Carnival area is a specific section of the reserve at Mindil Beach. 2008/2009



$ $ Mindil Beach Flood Lights 30.00 30.00 T663 Mindil Beach per day 570.00 600.00 T230 Security Deposit

500.00 500.00 T231

Cleaning Deposit (the hirer is responsible for the daily collection and disposal of all litter in the area, if the area is not clean and tidy each morning, Council will arrange for cleaning and charge accordingly)

500.00

500.00

T232

Note Security and Cleaning Deposit shall be lodged with the Darwin City Council at least 14 days in advance of the day of hire. Car Parking To be supervised by hirer. Electricity To be paid in accordance with metered usage. Note Council Decision No. 16\6518 The Mindil Beach carnival area is not available for one-off hire on Thursday and Sunday afternoons and nights. Hire of the site by circuses will only be agreed to after consideration of alternative venues and consultation between Council, the hirer and the Mindil Beach Sunset Markets. Please note the conditions of hire for circuses which take into account minimising the effect on the leased area and the parking requirements of the markets on Thursday nights. 96C/0044 TVB: at 25/1/98

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76



BINS – ADDITIONAL DOMESTIC MANUAL SERVICE 2008/2009



$ $ 240 litre Garbage Bin – per annum 330.00 345.00 240 litre Recycling Bin – per annum 219.00 229.00 1,100 litre Garbage Bin – per annum 1,410.00 1,475.00 1,100 litre Recycling Bin – per annum 1,124.00 1,176.00 Note: Additional services costs will be invoiced annually directly to the owner (for non-strata titled units) or the Body Corporate (for strata titled units). The Body Corporate will distribute additional waste service expenses equally among all owners of a development through the Body Corporate fees.

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77



CAR PARKS West Lane Car Park Casual Parking 2008/2009



$

$

Up to First Hour

1.20

1.20

T240

1 – 7 Hours per hour, pro rata 1.20

1.20 T240

7 Hours and thereafter to closing time (maximum daily charge)

8.40 8.40 T240

Early Bird Park & pay before 9.00am

6.60 per day

6.60 per day

T240 Saturdays (7.00 a.m. – 6.00 p.m.) Free

Free

Thursday (4.00 p.m. – closing at 8.00 p.m.) Free

Free

Friday (4.00 p.m. – closing at 8.00 p.m.) Free

Free

Other Charges

Monthly Lease 132.00

132.00 T241

6 Monthly Lease 756.00

756.00 T241

Annual Lease 1,440.00

1,440.00 T241

Motorcycles level 1 within designated bays Free

Free T241

Release of Vehicle 68.00

68.00 T242

Motorcycle Parking – Off Street Car Parks 2008/2009



$

$

Within Designated Bays – All Off-Street Car Parks Other Than West Lane

Free

Free

78

78



CAR PARKS (contd.) Smith Street, Cavenagh Street, Nichols Place, McLachlan Street, Stott Lane and Darwin Oval



DCC Code

$ $ Entrance Fee (Applicable 7.00a.m. – 4.00 p.m. free parking available other times

3.60 3.60

Permit Parking per annum 648.00 648.00 T249 Stott T250 Dwn T243 Smith T244 Cv/Nic T247 McLac

Permit Parking 6 month period 360.00 360.00 McMinn, Daly and Mitchell Street Car Park 2008/2009



$ $ Entrance Fee (Applicable 7.00a.m. – 4.00 p.m. free parking available other times)

2.20

2.20

Permit Parking per annum 372.00 372.00

Permit Parking 6 month period 192.00 192.00

T248 McM T246

Dly/Mit Permit Parking 1 month period 38.00 38.00 Chinatown Car Park Casual Parking Opening Hours 7.00 a.m. to 8.00 p.m. Sunday to Thursday (inclusive) & 7.00 a.m. to 10.00 p.m. Friday and Saturday



DCC Code

$

$

1 – 7 Hours – per hour, pro rata.

1.20

1.20

T240

7 Hours and thereafter to closing time (maximum daily charge)

8.40

8.40 T240

Early Bird Before 9.00am Monday to Friday (inclusive)

6.60 per day

6.60 per day

T240 Saturdays (7.00 a.m. – closing at 10.00 p.m.) Free

Free

Sundays (7.00 a.m. – closing at 8.00 p.m.) Free

Free

79

79



CAR PARKS (contd.) Other Charges

Overnight Parking (8.00 p.m. Sunday – 8.00 a.m. Monday)

6.60 6.60

Overnight Parking (5.00 p.m. – 8.00 a.m. the following day – Monday to Thursday inclusive)

6.60 6.60

Monthly Lease – per bay 100.00

100.00 T241

6 Monthly Lease – per bay 550.00

550.00 T241

Annual Lease – per bay 1,000.00

1,000.00 T241

Motorcycles – in designated bays Free

Free T241

Release of Vehicle for non-permit holders 68.00

68.00 T242

Conditions of Parking 1. All vehicles are parked at the risk of the person parking the same and in respect of vehicles parked

in this carpark, no employee or agent of the Council is liable for any loss or damage, whether occasioned by negligence or otherwise.

2. No person employed by the Darwin City Council has authority to accept vehicles or articles for

safekeeping. 3. The Common Law as to bailment of goods does not apply in respect of the parking of a vehicle

with its contents in this carpark. 4. The Manager or any person having the authority of the Darwin City Council has authority to enter

any vehicle in this carpark and move or drive it to another place. 5. The Manager or any person having the authority of the Darwin City Council, may deliver a vehicle

to any person offering evidence of ownership or authority to receive the vehicle and may refuse to deliver a vehicle unless he or she is so satisfied and no servant or agent of the Council shall be liable for such delivery detention or failure to deliver.

6. No person has authority to vary these conditions.

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80



CAR PARKING AREAS - ALTERNATIVE USES Council will determine a hiring rate for commercial or non-profit users. Westlane Carpark is unavailable for alternate use. Persons hiring Carparks for alternative use shall pay to Council all costs associated with Council providing carpark attendants and supervisors and other necessary expenses such as electricity occasioned by the alternative use. The Director Corporate Services shall provide estimates to the person requiring alternative use prior to approval for the alternative use being granted. These persons shall abide by and follow all the requirements and directions of the Director Corporate Services or his representative in the use of the car park. The area required for the alternative use shall be left in a condition equal to that before the use was approved (i.e. in a clean and tidy condition). The person requiring alternative use shall be made aware that water or any liquid cannot be used in cleaning the area approved. Persons requiring this use shall make arrangements for their own electrical supply where portable generators are used, these generators shall be adequately silenced. Hirers shall make arrangements for toilet facilities outside of normal working hours and shall make contact with and follow the requirements of the Department of Health and Community Services for the alternative use.

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81



CAR PARKING – ON STREET Metered parking is available within the CBD area, which is divided into three (3) separate zones for charging purposes. Details of the zone boundaries are available at the Civic Centre during opening hours. A number of bays are available at no charge with a 15 minute time limit. These bays are individually signposted. Motorcycles may park at no charge within designated motorcycle parking bays. Motorcycles parking within metered bays must pay the applicable charge. Vehicles displaying a Disabled Persons Parking Permit may park at no charge for twice the time indicated on signage within metered bays in Zones A and B. These vehicles may park all day at no charge within Zone C. Vehicles must have the Disabled Persons Parking Permit prominently displayed. Metered On-Street Car Parking Within CBD 2008/2009



$ $ Zone A - Per hour per bay 8:00am to 5:00pm Monday to Friday, excluding public holidays

1.20 1.20 T252

Zone B - Per hour per bay 8:00am to 5:00pm Monday to Friday, excluding public holidays

0.80 0.80

T253

Zone C - Per hour per bay 8:00am to 5:00pm Monday to Friday, excluding public holidays. Maximum daily charge.

0.60

3.60

0.60

3.60

T254

All Zones all day Public Holidays and Weekends

Free Free

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82



CEMETERY CHARGES Darwin General Cemetery 2008/2009



$ $ Reserved Graves (Excluding AIMB prior to 1/1/97) 1st Interment - (excavation fee only) 2nd Interment - (excavation fee only)

1,405.00 1,167.00

1,470.00 1,220.00

T261 T265

All Sections 1st Interment - (includes excavation and ground maintenance) 2nd Interment - (Includes excavation and ground maintenance)

3,400.00

2,095.00

3,560.00

2,200.00

T266

T267

Extra Depth – in addition to cost for interment 180.00 190.00 T262

Interment of Ashes 250.00 260.00 T258

Issue of Exclusive Right of 2nd Interment Certificate plus Administration Fee

10.00

+ 282.00

10.00

+ 295.00

T257

Transfer of Exclusive Right Certificate/Reservation (administration fee)

68.00 70.00 T257

Exhumation Fee of Remains Plus Exhumation Overseer Cost

1,468.00 +

582.00

1,535.00 +

610.00

T256

Rock Breaker Charge – when required

Cost of Contractor + GST + 10%

administration fee

Cost of Contractor + GST + 10%

administration fee

T255

Erection of Memorial • Permit Fee • Erection of plaque on Standard site

105.00

105.00

110.00

110.00

T263 T264

Concrete Head Beam (Headstone Foundation) 105.00 110.00 T260

Undertakers’ Annual Permit Fee 590.00 620.00 T296

Miscellaneous Labour Rate per hour 105.00 110.00 T606

Commission Paid to Funeral Directors for Burial and Cremation Services

67.00 ex GST

70.00 ex GST

After hours surcharge (after 4.00pm weekdays and weekends, public holidays)

354.00 370.00

T606

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83



CEMETERY CHARGES (contd.) Ministerial Approved Burials at Darwin General Cemetery



DCC Code

(Council Decision 13\2425) $ $ Second Interment Where upper surface of coffin is below 750mm from ground level (includes excavation and ground maintenance)

2,170.00

2,270.00

T600

Third & Subsequent Interment Where upper surface of coffin is 500mm from ground level (includes excavation and ground maintenance)

2,170.00

2,270.00

T601

Concrete Seal 895.00 940.00 T602

Grave Investigation To ascertain depth and compliance with Legislation

585.00

615.00

T603

Administration Charge 100.00 105.00 T604

Subsidy to Thorak Cemetery

310.00 325.00 T605

Casual Labour Hire Rate Per person, per hour

52.00

55.00

T606

Casual Backhoe Hire Rate Per hour

88.00

92.00

T607

Note Overtime rates will apply if burials are carried out on a weekend, or on a public holiday. Charges are subject to change dependent on contract variation. Extra charge for rock breaker if required, will be cost of contractor plus 10% administration charge + GST. Installation of Plaques and Headstones does not include supply of memorial. After Hours surcharge applies for services at 4.00pm or later. Exhumations to coffin depth only. All fees are inclusive of GST, except where otherwise indicated by symbol.

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84



CIVIC CENTRE Civic Centre Meeting Rooms 2008/2009



$ $ Function Room – Full day Includes room set up, tea/coffee facilities etc

300.00 315.00 T300

Meeting Room 1 • Full day

150.00

160.00

T301

• ½ day or less

75.00

80.00

T302

85

85



COMMUNITY CENTRE CHARGES Council has community centres at Nightcliff and Malak available for general hire by the public and by non-profit organisations, groups and organisations working in the community sector. The Centres are available for hire on a full day or hourly rate from 6am to Midnight daily. . Malak Community Centre 2008/2009



$ $ Private functions, one off (Entire Centre), Friday, Saturday and Sunday evenings from 6:00 pm. Plus • Cleaning & Security Deposit; and • Key Deposit

278.00

220.00 60.00

291.00

230.00 65.00

T320

T330 T331

Large Area Hire • 2 hour minimum charge • Per hour thereafter • All day any day until 5:00 pm. Plus • Cleaning & Security Deposit; and • Key Deposit

16.50 8.50 51.50

220.00 60.00

18.00 9.00

54.00 230.00 65.00

T322 T322 T322 T330 T331

Small Area Hire • 2 hour minimum charge • Per hour thereafter • All day any day until 5:00 pm. Plus • Cleaning & Security Deposit; and • Key Deposit

13.00 7.00 41.50

216.50 57.00

14.00 7.50

43.50 225.00 60.00

T326 T326 T326 T330 T331

Storage Area (per annum) payable in advance 1 July each year. (Quarterly pro rata or part thereof)

48.50 51.00 T329

Note Friday, Saturday and Sunday evenings from 6:00 pm, hire of the large area for private functions includes the use of the small area. This is to provide access to the kitchen, therefore the small area is unavailable for hire Friday to Sunday evenings. Time booked needs to include allocation for setting up and cleaning after use. Where Councils’ contracted security firm is called out, or additional cleaning or replacement of keys is require (after use of the Centre) Council will recover the cost incurred.

86

86



COMMUNITY CENTRE CHARGES (contd.) Nightcliff Community Centre The rooms in Nightcliff Community Centre are not available for private party use, and the selling or consuming of alcohol on the premises is not permitted. 2008/2009



$ $ Hall Hire All day any day

144.50

150.00

T332 2008/2009



$ $ Meeting Room Hire (Air Conditioning Included) • 2 hour minimum charge • Per hour thereafter • All day any day until 5:00 pm

21.00 10.50 64.00

22.00 11.00 67.00

T343 T343 T343

2008/2009



$ $ Outdoor Area Hire 2 hour minimum charge Per hour thereafter

12.50 7.00

13.00 7.50

T352 T352

Nightcliff Community Centre provides office space for non-profit organisations only. All office hirers pay their own cleaning & power costs. Separate electricity meters exist in each tenancy. 2008/2009



$ $ Office Tenancies Office Rental per annum 103/m² 103/m² Use of meeting room for office users 21% of total

annual rental 21% of total annual

rental

87

87



COMMUNITY CENTRE CHARGES (contd.) Nightcliff Community Centre (contd.) 2008/2009



$ $ Cleaning & Security Deposit 110.00 115.00 T348 Key Deposit 60.00 65.00 T349 Storage Cages per financial year payable in advance 1 July each year. (Quarterly pro rata or part thereof)

48.50 51.00 T350

Storage Rooms per m² per annum 48.50 51.00 T350 Note Time booked needs to include allocation for cleaning after use. The meeting room can be partitioned into two rooms

88

88



DOG/CAT FEES & CHARGES Registration Fees 2008/2009



$ $ Entire Dog 75.00 80.00 De-sexed Dog 20.00 20.00 Declared Dog Category 1 200.00 210.00 Declared Dog Category 2 150.00 160.00 Declared Dog Category 3 100.00 105.00 Entire Cat 75.00 80.00 De-sexed Cat 5.00 5.00 Concessions 2008/2009



$ $ Guide Dog (Entire & De-sexed) 3.00 3.00 Pensioners (Age / Invalid only) Entire Dog

50.00

55.00

De-sexed Dog 15.00 15.00 Entire Cat 50.00 55.00 De-sexed Cat 5.00 5.00 NACA Members Entire Dog (Registration)

50.00 55.00

Licence Fees 2008/2009



$ $ Licence to keep more than 2 dogs Plus registration fees for each dog

100.00 105.00

T365

Licence to keep more than 2 cats Plus registration fees for each cat

20.00 20.00

T375

89

89



DOG/CAT FEES & CHARGES (contd.) Tag Replacement Fee 2008/2009



$ $ Tag Replacement Fee

5.00 5.50

T7

Registration is transferable on application if the registered dog dies and the owner acquires a replacement animal. Impounding Fees & Charges 2008/2009



$ $ Registered Dogs Release Fee 80.00 85.00 T367 Unregistered Dogs Release Fee 200.00 210.00 T368 Additional Fee if Dog is Impounded Outside of Council Hours

60.00 65.00

T369

Seizure fee for unregistered dogs 200.00 210.00 Registered Cat Release Fee 80.00 85.00 T372 Unregistered Cat Release Fee 200.00 210.00 T373 Additional Fee if Cat Impounded Outside of Council Hours

60.00 65.00 T374

Seizure Fee for Unregistered Cat 200.00 210.00 Note 1. All dogs & cats released from or purchased at the Pound must be registered. Dangerous Dog Identification Collar 2008/2009



$ $ Small Collar 16.95 32.00 T377 Medium Collar 19.95 36.00 T377 Large Collar 23.95 40.00 T377

90

90



GARDENS AMPHITHEATRE Basic Hire Charges 2008/2009



(No charges for bump in or bump out days) $ $ Booking Fee – per day/ night Non Profit Organisations • Performance • Rehearsal

220.00 55.00

220.00 55.00

T400

Commercial Operations • Rehearsal • First Performance Night/ Day • Sequential Performance Nights/ Days

250.00 1,375.00 1,000.00

250.00 1,375.00 1,000.00

T401 T401

Wedding Receptions/Ceremonies/Private Functions

220.00 220.00 T400

Local Hirers Fee – Audiences < 500 persons 440.00 440.00 T412 Cancellation Fee

220.00 220.00 T400

Security Deposit • Non Profit Organisation

420.00

420.00

T408

• Commercial Operations

830.00

830.00

T406

Key Deposit • Non Profit Organisation

85.00

85.00

T405 • Commercial

165.00

165.00

T406

Electricity in advance deposit (unused balance is refundable to hirer) Note actual charge is calculated on units used + GST

350.00

350.00

T407

Cleaning Deposit • Non Profit and commercial organisation

420.00

420.00

T408

91

91



GARDENS AMPHITHEATRE (contd.) Removal of Litter

If at Council Expense 2008/2009



• Weekdays – per man hour (min 4 hours) • Plus Supervisor – per man hour (min 4

hours)

40.00

55.00

45.00

60.00

T409

• Saturdays – per man hour (min 4 hours) • Plus Supervisor – per man hour (min 4

hours)

60.00

85.00

65.00

90.00

T410

• Sundays – per man hour (min 4 hours) • Plus Supervisor – per man hour (min 4

hours)

60.00

85.00

65.00

90.00

T411

After Hours Callout • For callout of Council staff – per hour (min

3 hours)

85.00

90.00

T666

Supervisor A supervisor is required on all cleaning jobs. Electricity $350.00 deposit per day, in advance, for electricity usage. Electricity charge will be calculated after the event based on actual usage + GST, as determined from meter readings prior and subsequent to the event. The unused balance of the deposit will be refunded to the hirer. Car Parking Car Parking must be supervised. If Council staff are used, the Council shall be reimbursed the actual cost involved + GST. Removal of Litter The hirer is responsible for the removal of all rubbish and litter and shall lodge $420.00 as a security deposit against this work being done to be paid by way of a bank cheque at least 14 days prior to day of hire. Should the hirer NOT leave the area in a clean and tidy condition, the hirer shall pay the cost of Council labour at the rate stated above. The area MUST be cleaned by 12.00 noon on the day following an evening function. Note The hirer shall be responsible for any damage to buildings, gardens, lawns and anything within the area of hire during the period of hire and shall reimburse Council for any repairs or replacements. A booking will not be confirmed until all relevant fees and charges have been paid.

92

92



HOARDING PERMIT FEES Permit Fees 2008/2009



$ $ Within verge area – per M² per week 2.10 2.20

Security Deposit per day

To Be Assessed

To Be Assessed T423

Note: In addition to the above charges the applicant is liable for the hire of any parking bays at the current hire rate. The applicant will also be responsible for the cost of erecting the appropriate signs.

93

93



LIBRARIES Casuarina & the City Libraries have available a meeting room and theatrette for general hire by the public, organisations and groups. Library Meeting Rooms



DCC Code

$ $ Non Profit/Community Organisations Hourly rate (up to 3 hours) – Min Charge 2 hours

10.00 per hour Min Charge 2

Hours

10.00 per hour Min Charge 2

Hours

Non Profit/Community Organisations Full day (8 Hours))

65.00 65.00

Commercial Use hourly rate (up to 3 hours)

25.00 per hour 25.00 per hour

Commercial Use full day (8 hours)

162.00 162.00

Cleaning Security Deposit

108.00 108.00

Loss of Keys deposit 57.00 57.00

Hire of TV & Video 6.00 6.00 Inter Library Loan Charges 2008/2009



$ $ Standard Inter-library loan

13.20 13.20

Journal Articles • Up to 30 pages

13.20

13.20

• Each additional 30 pages

3.30

3.30

94

94



LIBRARIES (contd.) Australian Interlibrary Resource Sharing Code Recommended Schedule of Charges (as at 7.2.2006.) Fast Track Rates 2008/2009



$ $ Priority in addition to core service (48 hours)

6.60 6.60

Express in addition to core service (2 hours) 26.40 26.40 Fax Transmission Costs of Journal Articles 2008/2009



$ $ First 10 pages • Local

No Charge

No Charge

• STD

No Charge

No Charge

Additional 10 pages

3.30 3.30

Replacement of Lost or Damaged Items The following schedule of fees are charged for lost and damaged items.

95

95



LIBRARIES (contd.) Replacement of Lost or Damaged Items 2008/2009



$ $ If original purchase price of item is available. Purchase Price

+ GST Purchase

Price + GST

If no cost available, the following charges apply:

Adult Fiction Paperback 25.00 27.00

Adult Fiction Hardcover 45.00 45.00 Adult Non-fiction Paperback Adult Non-fiction Hardback

30.00 45.00

30.00 50.00

Adult Video Adult DVD

25.00 34.00

25.00 35.00

Junior Fiction Paperback 15.95 17.00 Junior Fiction Hard cover 25.00

27.00

Junior Picture Book 25.00 25.00 Junior Non-fiction Paperback 25.00

27.00

Junior Non-fiction Hardcover

35.00 37.00

Junior Graphic Novel 37.00 37.00 Junior Video Junior DVD

20.00 25.00

15.00 27.00

Large print Hard Cover 45.00 50.00 Large print book – Paperback 30.00 35.00 Spoken Word (Per Cassette)

(Per CD) Complete spoken word CD

11.50 15.00

New Item

11.50 15.00

150.00

Music Audio CD 30.00 30.00 CD/DVD Lockable Security Case 1.00 1.00 e-Books

Electronic reader + 16mb memory card Leather cover Carry bag Stylus Adapter Battery charger

110.00 66.00 38.50 7.50 66.00 66.00

110.00 66.00 38.50 7.50 66.00 66.00

96

96



LIBRARIES (contd.) Replacement of Lost or Damaged Items



DCC Code

Original purchase price plus GST applies. If no cost available, the following charges apply $ $ World Languages Books 35.00 35.00

World Languages Newspaper (or accept donation of another World Languages newspaper)

6.00 6.00

Magazines Cover Price Cover Price

Where an Inter-library loan item is lost or damaged:- Search/Processing Fee

Replacement Cost

+

60.00

Replacement Cost +

60.00

Invoice fee for overdue loans – Processing fee

5.50

5.50

Use of Word Processor per hour

3.00 3.00

Print Products from personal computers 0.20 per page 0.20 per page Photocopying – Black & White A4 0.20 per page 0.20 per page Photocopying – Black & White A3 0.40 per page 0.40 per page Photocopying – Colour A4 1.00 per page 1.00 per page Photocopying – Colour A3 2.00 per page 2.00 per page Public E-mail / Internet per 30 minutes (members) 3.00 for ½ hour 3.00 for ½ hour Internet Use per 15 minutes – (Non Members) New Item 1.50 for 15 min Temporary Library Membership



DCC Code

Per Council Decision 19\2800 (26/04/06) Temporary Library Membership is available to new Darwin Residents/Visitors upon payment of a refundable security deposit, subject to Council’s Temporary Library Membership Policy.

$ $ Temporary Library Membership Security Deposit Fully refundable upon presentation of Temporary Library Membership Card and personal identification. Plus administration fee (non-refundable)

50.00

New Item

50.00

+

10.00

97

97



LIBRARIES (contd.) Note 1: Director Community Services has delegated authority to reduce/waive fees in particular circumstances for unfunded charitable organisations and other associations closely affiliated with the Libraries objectives and functions. Note 2: Where the security firm is called out, or additional cleaning or replacement of keys is required (after use of the room) Council will recover the cost incurred. Inter-Library Loan Charges The Darwin City Council Libraries will charge the following fees in the following instances. 1. No more than two items are requested on interstate inter-library loan for any one borrower at a

time. Customers requesting more than two items will be charged according to the Australian Interlibrary Resource Sharing Code recommended schedule for each additional item.

2. There needs to be a six months gap before the Library inter-library loans the same title for the

same person. The Library will only process this inter-library loan request within the six months if the patron is prepared to pay for any inter-library loan charge incurred.

3. Customers requesting urgently required inter-library loans will be charged at the recommended

Australian Interlibrary Resource Sharing Code rates for fast track service. 4. Any cost incurred in obtaining information from specialised service suppliers will be passed on to

customers.

98

98



MALL

[Tourism Top End issue Mall permits Telephone : 89421856] Mall Permits 2008/2009



$ $ Commercial Displays • Per day

465.00

465.00

T500

• Per week

1,156.00

1,156.00

T501

Shopkeepers Trestles • Per day

20.00

20.00

T502

• Per week

60.00

60.00

T503

Stall holders Permit • Per day

30.50

30.50

T504

• Per day – concession rate non profit

organisations

19.50

19.50

T505

Entertainment Buskers per day Note: Permit is now issued on a daily basis.

2.50 per day

2.50 per day

T506

Access to Power in Public Place • Per day

13.00

13.00

T507

Information Kiosk (Non-Commercial Use Only) 2008/2009



$ $ • Per day- Not currently available – Tenanted. Subject to

Council Decision

Subject to Council Decision

T508

99

99



MISCELLANEOUS PERMIT FEES Plan/Subdivision Approval Fee 2008/2009



$ $ Plan Approval Fee (Verandah’s Awnings, Balconies, Stormwater & Vehicle access)

91.00

95.00

T520

Building Amendment Approval 91.00 95.00 T521 Perusal of plans for construction of verandah’s, awnings, balconies & other Council Infrastructure

91.00

95.00

T522

Plan Approval Fee (of the estimated infrastructure value)

0.5% 0.5%

T524

Handover Fee (of the estimated infrastructure value)

0.5% 0.5%

T525

Plan Variation Approval Fee 91.00 95.00

T526

Scaffolding on Road Reserve, Erection of Building, Fences, Stairs, Cable Laying, Erection Posts, Bridges, Footpaths, Dig / Remove Soil or Any Other Structure within Public Place. 2008/2009



$ $ 1 day or less 42.00 45.00

T527

Up to 1 week 73.00 76.00 T528 Additional Week 61.00 64.00

T529

Ladder per day 21.00 22.00 T530 Cherry Pickers 2008/2009



$ $ Per day 42.00 45.00

T531

Up to 1 week 73.00 76.00 T532 Additional Week 61.00 64.00 T533

100

100



MISCELLANEOUS PERMIT FEES (contd.) Private Work on Road Reserves 2008/2009



$ $ Permit fee 18.00 19.00

T534

Inspection Fee per visit 91.00 95.00 T535 Mobile Crane Operating Permits 2008/2009



$ $ Annual Permit Fee 500.00 525.00 T536 Per day 65.00 70.00 T536 Per Additional Day 30.00 31.00 T537 Wide load Permits 2008/2009



$ $ Permit fee 91.00 95.00

T538

Escort Fee – Minimum Charge + hourly charge for time over 4 hrs + plant hire

362.00 91.00

380.00 95.00

T539 T540

Parking Permits 2008/2009



$ $ Parking Permit for Totally & Permanently Incapacitated Soldier Association Members for 5 years

10.00

10.00

T544

Parking Permit for Disabled Persons for 3 yrs (Renewal of existing Permit free of charge per Council Decision 18\4797 25/03/03.)

10.00 10.00 T544

Tourist Coach Per Week, otherwise than on zone provider

40.00 42.00 T545

Tourist Coach per year

1,214.00

1,270.00

T546

101

101



MISCELLANEOUS PERMIT FEES (contd.) Tree Lopping Contractors



DCC Code

$ $ Annual Permit Fee 500.00 525.00

Conduct Business in a Public Place – Per Day (Includes stalls and Filming in a Public Place)



DCC Code

$ $ Commercial Vendor 30.00 50.00

T547

Non profit Organisation 19.50 32.00 T548 Sidewalk Cafes – Per table per week 2008/2009



$ $ Within CBD per table per week 11.00 11.00 T549 Outside CBD per table per week 6.00 6.00 T550 Short Term Market Rental – per square metre/market day Minimum Charge – per market Day

0.15 per sqm

71.00

0.15 per sqm

71.00

T551

T552

Mobile Food Stall – Foreshore 2008/2009



$ $ Per day 30.00 32.00

T553

Per month 220.00 231.00 T554 Per Quarter 655.00 688.00

T555

Per Annum 2,550.00 2,678.00 T556

102

102



MISCELLANEOUS PERMIT FEES (contd.)

Parking Exemption Permit 2008/2009



$ $ Per day 27.00 28.00 T557 Per week 118.00 125.00 T558 Permitted Vehicle – See Note below 530.00 556.00 T559 Car Bay Hire for Construction/Service Repair Purposes



DCC Code

$ $ Hire of Car Bay CBD From 1 week (7 days) up to 3 calendar months – Per Week

118.00 125.00

Additional Hire per bay beyond 3 months – Per week

86.00 90.00 T519

Temporary use of Car Bay (All Zones) for Service/Construction Vehicles (12 calendar month permit per vehicle)

530.00 555.00

Hire of Car Bay per day (up to one week) 27.00 28.00 Private Waste Bins on Road Reserve & Temporary Obstructions on Verge Private The maximum period of use is 4 days



DCC Code

$ $ Residential Areas 17.00 18.00

T560

Industrial & Business Areas Outside CBD 23.00 24.00 T561 Areas within the CBD – plus hire of carparking bay 34.00 35.00

T562

Container on Road Reserve (4 days) 26.00 27.00 Note. Parking Exemption Permit for Permitted Vehicle – This fee equates to $2.22 per day over a 50 week period per annum (2 weeks subtracted for Public Holidays).

103

103



MISCELLANEOUS PERMIT FEES (contd.) Use of Council Road Reserve (Commercial) 2008/2009



Exclusive use of each section of the road reserve which lies between road intersections

$ $

Per 24 hour period for up to 100 linear metres (Minimum Charge)

720.00

750.00

T583

Per linear metre thereafter for areas in excess of 100 metres

7.00 7.50 T584

Display Goods on Public Land (Commercial) 2008/2009



Annual Fee $ $ Per square metre 44.00 46.00 Minimum Charge 111.00 116.00 Mini Bus Locations & Fees per bay per week 2008/2009



$ $ Knuckey Street – Raintree Park All day 37.00 39.00 T563 Bennett Street – Paspaley Pearls 8 p.m. to 6 a.m. 12.50 13.00 T564 Cavenagh Street – Lot 5457 8 p.m. to 6 a.m. 12.50 13.00 T565 Mitchell Street – Transit Centre 8 p.m. to 6 a.m. 37.00 39.00 T566 Mitchell Street – Near Daly Street – All Day

37.00 39.00 T567

Marina Blvd – Lot 6391 All Day

12.50 13.00 T568

Parap Rd – Lot 3464 All Day

12.50 13.00 T569

Vickers St – Bus Stop Saturdays only

FREE FREE

Fannie Bay Place – Carpark All Day

12.50 13.00 T570

Nightcliff Shops – Lot 542 All Day

12.50 13.00 T571

Rapid Creek Shops – Lot 1836 All Day

12.50 13.00 T572

Moil Shops – Near Public Telephone All Day

12.50 13.00 T573

Signage Costs (Payable on application, non-recurring)

245.00 255.00 T574

104

104



MISCELLANEOUS PERMIT FEES (contd.) Miscellaneous Permit Fees 2008/2009



$ $ Card Players Permit 110.00 115.00

T575

Bin Rental per week 55.00 80.00 T576 Authorised Parking Zone • Per week

28.50

28.50

T577 • Per annum

850.00

850.00

T578

Street Parade Permit 30.00 32.00

T579

Handbill Poster Permit per day 11.50 12.00 T580 Handbill Security Deposit 105.00 110.00 T581 Road Closure 30.00 32.00 T582 Hire Rates for Road Closure Equipment 2008/2009



$ $ Barricades per day 3.00 3.20 T585 Misc Equipment Hire – per item per day. Ie. Signs, Star Pickets etc, not otherwise covered.

3.00 3.20 T595

Stands per day 10.00 10.50 T586 Traffic Cones per day 3.00 3.20 T587 Flashing lights per day 7.50 7.80 T588 Delivery fee 205.00 215.00 T590 Inspection Fee 91.00 95.00 T593 Security Deposit To be assessed To be assessed

T594

Note: All permits, which require an inspection of site/area by Council officers, will be charged a fee at a rate of $95.00 per inspection. If the work is not to the satisfaction of the Council officer, additional inspections may be required. A security deposit will be charged. This deposit will be assessed by the Council officer and based upon the scope of the work involved. Inspection fee and other costs will be deducted from this deposit at the completion of the work.

105

105



PARKS Parks hire charge is based on the number of people expected to attend the function. Charges for additional levels of service (e.g. mowing, watering, cleaning, wear and tear) is subject to Council determination. Charges for Commercial Use Only 2008/2009



$ $ Small park 76.00

100.00

T660

Medium Park 113.00 150.00 T661 Large Park 162.00 200.00 T662 Access to Power in a Public Place • Minimum fee

13.00

13.00

T663 Security Deposit • Commercial Use • Non-Commercial Use

432.00 To be Assessed

450.00

To be Assessed

T664

Cleaning Deposit • Commercial Use • Non-Commercial Use

324.00 To be Assessed

350.00

To be Assessed

T665

Council Rates for Clearing Away Rubbish 2008/2009



$ $ Weekdays per man/hr (min 4 hours) Plus Supervisor – per man/hr (min 4 hours)

42.00 57.00

44.00 60.00

T666

Saturdays per man/hr (min 4 hours) Plus Supervisor – per man/hr (min 4 hours)

63.00 89.00

66.00 93.00

T667

Sundays per man /hr (min 4 hours) Plus Supervisor – per man/hr (min 4 hours)

63.00 89.00

66.00 93.00

T668

Council Rates for After Hours Callouts 2008/2009



$ $ Per hour (min 3 hours) 89.00

93.00

T666

Note: Cost of use of electricity will be recovered at Cost to Council plus 15% + GST, subject to $13 minimum fee. A supervisor is required on all cleaning jobs.

106

106



PUBLIC SWIMMING POOLS Council Operated Public Pools 2008/2009



$ $ Public Sessions • Adults (18 years & over)

3.30

3.50

• Children (Secondary students will require photographic identification)

• Children under 4 years (Must be supervised in the water by a paying adult)

1.60

FREE

1.70

FREE

• Concession (Full time NT tertiary students, Commonwealth Health Care Card, Northern Territory Pensioner and Carer Card. Photographic ID must be presented)

1.60 1.70

• Seniors Card Holders (Must present Seniors Card)

2.90 3.00

• Family Concession 2 Adults / 2 children

7.70 8.00

• Spectators

FREE FREE

30 Swim Card • Adult (12 months) • Seniors Card Holders

65.00 59.00

68.00 62.00

• Concession (12 months)

32.50 34.00

Yearly Ticket • Adult • Seniors Card Holders

325.00 292.00

340.00 305.00

• Concession

187.00 195.00

Half Yearly Ticket • Adult • Seniors Card Holders

187.00 169.00

195.00 177.00

• Concession 98.00 102.00 Replacement Yearly & Half Yearly Ticket To replace a lost pool pass

New Fee

5.50

School Swim concession (per head Mon to Fri) 1.00 1.10 Commercial Pool Lane Hire Fee per lane/hour (Maximum of 4 lanes at a time. Applies in opening hours only and participants must pay entry fees.)

10.50 11.00

107

107



PUBLIC SWIMMING POOLS (contd.) General Hire 2008/2009



$ $ Casuarina Pool – Use of half learners pool per hour (participants must pay entry fees)

5.50 6.00

During public opening hours. Monday to Friday per day (exclusive use of the pool).

735.00

770.00

During public opening hours. Monday to Friday per hour (exclusive use of the pool).

93.00 97.00

During public opening hours. Saturday, Sunday & Public Holidays per day (exclusive use of the pool).

770.00 805.00

During public opening hours. Saturday, Sunday & Public Holidays per hour (exclusive use of the pool).

130.00 135.00

Outside public opening hours, (earliest booking time 5:00am, latest booking time 12:00 midnight) – per hour.

103.00 110.00

Risk Management Fee (after hours only) (This fee is for one-off events and is for individuals only. Cover will not be provided to any group, association or organisation.)

38.00 40.00 T694

Security Deposit 540.00 550.00 T695 Water Sports Associations



DCC Code

(Any non-profit water sporting, school, life-saving or learn-to-swim organisation utilising the pool for aquatic activities (excluding social fund-raising events) other than those with specific agreements with Council.

$ $ Water Sports Association per lane per hour (in opening hours only and participants must pay entry fees)

5.05 5.50 T688

Any day during non-public opening times per hour (exclusive use of the pool). Hire of Half of the Pool per hour.

38.00

22.00

40.00

25.00

T689

Any day during public opening times – per hour or part thereof (exclusive use of the pool).

63.00 70.00 T690

Any day for any over-run on booked time per hour or part thereof (exclusive use of the pool).

87.00 90.00 T691

108

108



PUBLIC SWIMMING POOLS (contd.) Inflatable Pool Toy



DCC Code

For use of the inflatable pool toy, The Challenger. The pool toy is available at Casuarina Public Swimming Pool for individual use or group hire.

$ $ Per child for 2 hour block toy is available 3.00 3.50 Party/Group hire per hour 95.00 100.00

Royal Life Saving Society Lane Use: • Total number of participants divided by 20 x $4.00 • Use of half the learners’ pool at Casuarina - $5.50 per hour The above fees for the Royal Life Saving Society are inclusive of GST. Note: Council public swimming pools fees and charges, allow concession entry fees for children, full-time secondary & tertiary students, and holders of a Commonwealth Health Care Card. Council requires all people seeking concession entry fees to the public swimming pools to provide appropriate proof of eligibility, i.e. - • A Commonwealth Health Care Card, or a Northern Territory Pensioner Concession Card. • Seniors Card. • Secondary school students will require photographic identification to access concessional entry rates

at any of the Council public swimming pools. Student photographic identification can be purchased through schools.

• Tertiary students will require photographic student identification.

POOL MANAGERS DO NOT ALLOW STUDENT CONCESSIONS FOR THE POOLS WITHOUT PHOTOGRAPHIC IDENTIFICATION

Hirers are required to provide supervision by individuals with life guard qualifications as stated in the conditions of hire.

FOR CONDITIONS OF HIRE OF COUNCIL SWIMMING POOLS CONTACT POOL MANAGEMENT

PARAP (89 812 662), CASUARINA (89 279 091), NIGHTCLIFF (89 851 682)

109

109



REGULATORY SERVICES FEES & CHARGES Long Grass 2008/2009



$ $ Long Grass Clearance Costs

Cost + 15%

Cost + 15 % T710

Long Grass Allotments Inspection 105.00 170.00 T711 Miscellaneous 2008/2009



$ $ Feral Animal Traps FREE FREE

Deposit (refundable)

60.00 60.00

T720

Pool Search Fee – copy of Pool Registration Certificate

35.00 37.00 T719

Loading Zone Permit 120.00 126.00 T721 General Permit Fee (various) Includes Horse and Carriage Tours Operated from the Mall. Weekly Permit Fee

11.50 12.00

T722

Shopping Trolley Release fee (left in public place) Vehicle Impounding Release fee for standard sized vehicle (sedan, s/wagon, van etc) that will fit on a standard sized tilt tray. If heavier tow vehicle is require for a larger vehicle (bus etc), price will be adjusted accordingly. Plus cost of any advertisement in NT News

55.00

140.00 (plus advertising

costs)

110.00

240.00 (plus advertising

costs)

T723

T724

110

110



COURT COSTS

Complaint and Summons Council decision 18\1175 (30/01/01) Should the payment for an infringement notice have expired, and the person named on the Complaint does not wish the matter heard in the Court of Summary Jurisdiction, the following fees (as applicable) may be applied to directly recover the costs incurred by Council: 2008/2009



$ $ Motor Vehicle Registry (118) certificate (Proof of Ownership)

12.00

12.00

Lodgement of the Complaint and Summons with the Court of Summary Jurisdiction

15.00

15.00

Administration 47.00

50.00

Other direct costs to Council determined as necessary.

111

111



ROAD OPENING PERMIT FEES, SUPERVISION & CHARGES A – Permit Fees 2008/2009



$ $ Basic Permit Fee 1 day or less (includes 1 inspection)

88.00 92.00

T750

Basic Road Opening • 1 week (includes 1 inspection)

125.00

130.00

T751

• Additional week

88.00

92.00

T752

Additional Inspection Fee each site visit 88.00 92.00 T753 Security Deposit - Minimum 1,000.00 1,000.00 T783 B –Reinstatement and Construction Charges (including excavation)



DCC Code

$ $ Carriageways bituminous concrete 100 deep • Per sqm

144.00

150.00

T754

• Minimum Charge

196.00

205.00

T755

Vehicle access 50 mm bituminous concrete • Per sqm

125.00

130.00

T756

• Minimum Charge

196.00

205.00

T757

Vehicle access 100 mm deep concrete • Per sqm

67.00

70.00

T774 (Construction)

T758 (Reinstate)

• Minimum charge

196.00

205.00

T759

Vehicle access 150 mm deep reinforced concrete • Per sqm

85.00

90.00

T760

• Minimum charge

196.00

205.00

T761

112

112



ROAD OPENING PERMIT FEES, SUPERVISION & CHARGES (contd.) B – Road Reinstatement and Construction Charges (including excavation contd.)



DCC Code

$ $ Footpaths 25 mm deep bituminous concrete • Per sqms

45.00

47.00

T762

• Minimum charge

196.00

205.00

T763

Footpaths 75 mm deep concrete • Per sqm

62.00

65.00

T764

• Minimum Charge

196.00

205.00

T765

Footpaths brick paving - Reinstatement • Per sqm

86.00

90.00

T765 • Minimum charge

196.00

205.00

T767

Reinstate disused crossover 348.00 365.00 T784 Diamond saw cutting • Per Linear Metre

20.00

21.00

T769 • Minimum Charge

120.00

125.00

T770

Excavation in rock - Per Cubic Metre

220.00 / M³

230.00 / M³

T771

Works greater than 100 sqm or $10,000 Per Quote Per Quote

113

113



ROAD OPENING PERMIT FEES, SUPERVISION & CHARGES (contd.) C – Road Reinstatement & Construction Charges



DCC Code

$ $ Construction new concrete kerb/crossover per lineal metre – Includes transition length

120.00

125.00

T772

Exposed aggregate concrete (Min 3 sqm) • 75 mm deep per sqm

74.00

77.00

T776 • 100 mm deep per sqm

79.00

83.00

T777

Barrier Kerb only (Min 3m) • Per Linear Metre

53.00

55.00

T778 Kerb and Gutter (Barrier Kerb – Min 3m) • Per Linear Metre

79.00

83.00

T780 Works Greater than 100 sqm or $10,000 Per quote Per quote

114

114



SPORTING OVALS Sporting Grounds, Ovals Council's sporting ovals are allocated to Peak Sporting Organisations for seasonal and casual usage, in the first instance Seasonal usage includes pre-season use and will be arranged so that any overlapping use, especially with regard to finals, is avoided. Seasonal charges are payable immediately at the beginning of each season. Wet Season: 1 October to 31 March Dry Season: 1 April to 30 September Gardens Oval Building Hire Including Hunter Harrison Grandstand office space/kiosk for rental/lease (per annum) – As determined by Council. Gardens Oval Complex (for sporting use only)



DCC Code

Special Events (Outside seasonal Usage) $ $ Sporting Organisations Or Territory & National Championships. Per day.

410.00 430.00 T850

Fund Raising / Community Events. Per day 770.00 805.00 T851

Commercial Events (admission ticket charge @ 0.50 / head) per day

2,560.00 2,675.00 T852

Seasonal User Group Allocations (training and competition) • Per Annum Seasonal Usage • Per Annum Signage

1,710.00 550.00

1,790.00 575.00

T874 T875

Casual Hire Gardens Oval Training

Oval No. 1 – 1 Session per week 330.00 355.00 T856 Oval No. 2 – 1 Session per week 330.00 345.00 T857 Casual training – per session 39.00 45.00 T858 Oval No. 2 Casual use (e.g. social football match) per day

67.00 70.00 T859

Gardens Oval Security Deposits Cleaning & Security

780.00

780.00

T860

Deposit on keys 95.00 95.00 T861

115

115



SPORTING OVALS (contd.) Other Oval Charges



DCC Code

Seasonal Competition & Training Use $ $ Training for 1 night per week • Seniors

335.00

345.00

T862

• Juniors

168.00

175.00

T862 • Combined Junior & Senior Training Use 1

night per week 487.00 505.00

T863 Multiple Training Use • Seniors

665.00

695.00

T862

• Juniors

335.00

350.00

T864 • Combined Junior & Senior Multiple

Training Use 920.00 960.00

T865 Competition Use Only • Seniors

665.00

695.00

T866 • Juniors

335.00

345.00

T866 • Combined Junior & Senior Competition

Use 920.00 960.00

T867 Competition and Training use • Seniors

770.00

805.00

T868 • Juniors

440.00

460.00

T868

• Combined Junior & Senior Competition & training use

1,100.00 1,160.00 T869

Key Deposits 55.00 55.00 T871 Casual Hire • Casual training per Session

42.00

45.00

T872

• Charge per Day

67.00

70.00

T873

116

116



STAGING Green Staging (10 sections)



DCC Code

$ $ Hire staging – trailer unit

248.50

260.00

T900

Additional Charge per section

38.05 40.00 T901

Security Deposit

335.00 350.00

T902

Aluminium Staging (10 sections) 2008/2009

Including GST

2009/2010 Base Charge

Including GST

DCC Code

$ $ Hire staging – per section

49.00 51.00 T903

Security Deposit

232.00 245.00

T904

117

117



TENNIS COURTS • Parap – Free of Charge • Aralia Street – Free of Charge • Chrisp Street – Free of Charge

Tennis Courts are available for use by social players during daylight hours.

No bookings required - all courts to operate on first come first served basis.

118

118


TREES, SHRUBS ETC Valuation of stolen/damaged trees, shrubs etc as follows - 2008/2009



$ $ Street trees & trees in parks

Current Value + GST

Current Value + GST

T980

Shrubs

Current Value + GST

Current Value + GST

T981

Palms, Cycads Current Value + GST

Current Value + GST

T982

Unscheduled Tree Pruning or removal works on Council property – per hour

162.00 169.00

Street Trees & Trees in Parks Assessed at current local nursery prices + replacement cost and administration + 20% or where trees are mature an evaluation using Australian Draft Tree Evaluation Standard AAA Shrubs Assessed at current local nursery prices + replacement cost and administration + 20% for each. Palms, Cycads Assessed at current local nursery prices + replacement cost and administration + 20% for each. In all cases GST will be added to the cost of replacement.

119

119


WASTE DISPOSAL – SHOAL BAY Domestic – Darwin Users 2008/2009



$ $ Cars, panel vans, stationwagons and motorcycles. Utilities up to 1 tonne capacity. Single axle trailers being towed by any of the above

Free

Free

Lost or misplaced domestic access tags 4.50 10.00 T113 Domestic – Non Darwin Users 2008/2009



$ $ Cars, panel vans, stationwagons and motorcycles. Utilities up to 1 tonne capacity. Single axle trailers being towed by any of the above

11.00

12.65

Non-Darwin domestic users Annual Access Fee (including tag)

26.00 29.90 T114

Commercial 2008/2009



$ $ Uncontaminated truckloads of foliage (per tonne) 30.50 35.07 Unshredded tyres (per tonne) 177.00 203.55 Commercial garbage (other vehicles per tonne) 42.50 48.87 MINIMUM fee for Commercial vehicles 8.00 9.20 Liquid Waste (per tonne) Generally not accepted or charged as Special Waste

Generally not accepted or charged

as Special Waste

Generally not accepted or charged

as Special Waste

Car bodies (per body or part thereof) 119.00 136.00 Special Waste (per tonne) 119.00 136.00 MINIMUM fee for Special Waste 117.00 134.00 Clean Fill (by arrangement) Free Free Recyclables (per tonne) 119.00 148.75

120

120

INDEX A Access to Power in a Public Place (parks) Pg39 Access to Power in Public Place (mall) Pg 32 Administration Charge (Darwin general cemetery) Pg 16 Administration Fees Pg 5-7 Advertising Signs Pg 8 All Sections (Darwin general cemetery) Pg 16 All Zones Car Parking Pg 15 Aluminium Staging Pg 50 Applications Under Freedom of Information (personal/nonpersonal) Pg 7 Authorised Parking Zone Pg 38 B Barricades Pg 38 Barrier Kerb Only Pg 47 Bins – Additional Domestic Manual Service Pg 10 Bin Rental Pg 38 Blue Finger Signs Pg 8 Booking Fee (gardens amphitheatre) Pg 24 Building Amendment Approval Pg 33 Building Hire (Gardens Oval) Pg 48 Burial Certificate (Darwin general cemetery) Pg 16 Buskers Permit Pg 32 C Cable Laying Pg 33 Cancellation Fee (Gardens Amphitheatre Pg 24 Car Bay Hire for Construction/Service Repair Purpose Pg 36 Car Parking (gardens amphitheatre) Pg 25 Car Parking Areas – Alternative Uses Pg 14 Car Parks Pg 11-13 Card Players Permit Pg 38 Carriageways Bituminous Concrete 100 Deep Pg 45 Casual Backhoe Rate Darwin General Cemetery Pg 17 Casual Labour Hire Rate Pg 17 Casuarina Pool Pg 41 Cat Fees Pg 22-23 Cavenagh Street Car Park Pg 12 Cemetery Charges Pg 16-17 Charges for Commercial use only (parks) Pg 39 Cherry Pickers Pg 33 Civic Centre Meeting Rooms Pg 18 Cleaning Deposit (parks) Pg 39 Commercial Displays (mall) Pg 32 Commercial Events (Gardens Oval) Pg 48 Commercial Pool Lane Hire Pg 40 Commercial Waste Disposal Pg 53 Community Centre Charges Pg 19-21 Competition and Training Use (ovals) Pg 49 Competition Use Only (ovals) Pg 49 Complaint and Summons Pg 44 Concrete Head Beam Pg 16 Concrete Seal Pg 17 Conduct Business in a Public Place Pg 35 Council Minutes Pg 7 Council Rates for Cleaning Away Rubbish Pg 39

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Council Records Pg 7 Court Costs Pg 44 Crane Operating Pg 34 Cycads Pg 52 D Daly Street Car Park Pg 12 Dangerous Dog Identification Pg 23 Darwin General Cemetery Pg 16 Darwin Oval Car Park Pg 12 De-Sexed Dog/Cat Pg 22 Diamond Saw Cutting Pg 46 Direct Debit Dishonoured Fees Pg 6 Dishonoured Cheque Fee Pg 6 Display Goods on Public Land (commercial) Pg 37 Dog/Cat Licence Fee Pg 22 Dog/Cat Registration Fees Pg 22-23 Domestic Waste Disposal Pg 53 Domestic Access Tags Pg 53 E Electricity (gardens amphitheatre) Pg 25 Entire Dog/Cat Pg 22 Erection of Memorial (Darwin general cemetery) Pg 16 Erection of Building, fences, stairs, bridges, footpaths Pg 33 Exclusive Right of Burial Certificate (Darwin general cemetery) Pg 16 Exhumation Fee of Remains (Darwin general cemetery) Pg 16 Exposed Aggregate Concrete Pg 47 Extra Depth (Darwin general cemetery) Pg 16 F Fast Track Rates (Libraries) Pg 28 Fax Transmission Costs of Journal Articles Pg 28 Feral Animal Traps Deposit Pg 43 Feral Animal Traps Pg 43 Flashing Lights per day Pg 38 Footpaths 25 mm Deep Bituminous Concrete Pg 46 Footpaths 75mm Deep Concrete Pg 46 Footpaths Brick paving – Reinstatement Pg 46 Fund Raising/Community Events (Gardens Oval) Pg 48

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G Gardens Amphitheatre Pg 24-25 Gardens Oval Site P/Week (Advertising signs) Pg 8 Gardens Oval Training Pg 48 General Hire (swimming pools) Pg 41 Grave Investigation (Darwin general cemetery) Pg 17 Green Staging Pg 50 Guide Dog Registration Pg 22 H Handbill Poster Pg 38 Handbill Security Deposit Pg 38 Handover Fee (council infrastructure) Pg 33 Hire of car Bay CBD Pg 36 Hire Rates for Road Closure Equipment Pg 38 Hoarding Permit Fees Pg 26 Horse & Carriage Tours (Permits) Pg 43 I Impounding Fees & Charges Pg 23 Information Kiosk (non-commercial use only) Pg 32 Inspection Fee Pg 38 Inter Library Loan Charges Pg 27 Interment of Ashes (Darwin general cemetery) Pg 16 Items Purchased by the NT Library – Adult Fiction Pg 29 Items Purchased by the NT Library – Adult Non-Fiction Pg 29 Items Purchased by the NT Library – Adult Video Pg 29 Items Purchased by the NT Library – Junior Fiction Pg 29 Items Purchased by the NT Library – Junior Graphic Novel Pg 29 Items Purchased by the NT Library – Junior Non-Fiction Pg 29 Items Purchased by the NT Library – Junior Picture Book Pg 29 Items Purchased by the NT Library – Junior Video Pg 29 Items Purchased by the NT Library – Large Print Book Paperback Pg 29 Items Purchased by the NT Library – Large Print Hard Cover Pg 29 Items Purchased by the NT Library – Less Than 12 months old Pg 29 Items Purchased by the NT Library – More than 12 months old Pg 29 Items Purchased by the NT Library – Music Audio CD Pg 29 Items Purchased by the NT Library – Spoken Word Pg 29 Items Purchased by the NT Library Pg 29 J K Kerb and Gutter (barrier kerb) Pg 47 Knuckey Street Site (Advertising signs) Pg 8

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L Large Park Hire Pg 39 Libraries Pg 27-31 Library Meeting Rooms Pg 27 Licence & Agreement Conditions Pg 6 Loading Zone Permit Pg 43 Local Hires Fee (gardens amphitheatre) Pg 24 Long Grass Allotments Inspection Pg 43 Long Grass Clearance Pg 43 M Malak Community Centre Pg 19 Mall Permits Pg 32 McLachlan Street Car Park Pg 12 McMinn Street Car Park Pg 12 Medium Park Hire Pg 39 Metered On Street Car Parking Within CBD Pg 15 Mindil Beach Car Parking Pg 9 Mindil Beach Carnival Area Pg 9 Mindil Beach Cleaning Pg 9 Mindil Beach Electricity Pg 9 Mindil Beach Security Pg 9 Mindil Beach Pg 9 Mini Bus Locations Pg 37 Ministerial Approved Burials at Darwin General Cemetery Pg 17 Miscellaneous Equipment Hire (signs, star pickets Etc) Pg 38 Miscellaneous Permit Fees Pg 33-38 Mitchell Street Car Park Pg 12 Mobile Crane Operating Permits Pg 34 Mobile Food Stall – Foreshore Pg 35 Multiple Training (ovals) Pg 49 N NACA Members Entire Dog Pg 22 Nichols Place Car Park Pg 12 Nightcliff Community Centre Pg 20-21 O On Street Car Parking Pg 15 Other Charges for West Lane Car Park Pg 11 Other Oval Charges Pg 49 Oval Allocations Pg 4

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P Palms Pg 52 Parking Exemption Permit Pg 36 Parking Permit Pg 34 Parks Pg 39 Permit Fees (road opening permit fees, supervision, charges) Pg 45 Plan Approval Fee Pg 33 Plan Variation Approval Fee Pg 33 Pool Search Fee – Pool Registration Certificate Pg 43 Pools – 30 Swim Card Adult Pg 40 Pools – 30 Swim Card Concession Pg 40 Pools – 30 Swim Card Pg 40 Pools – Adult Yearly Ticket Pg 40 Pools – Adults Pg 40 Pools – Children Under 4 Yrs Pg 40 Pools – Children Pg 40 Pools – Concession Yearly Ticket Pg 40 Pools – Concession Pg 40 Pools – Family Concession Pg 40 Pools – Half Yearly Ticket Adult Pg 40 Pools – Half Yearly Ticket Concession Pg 40 Pools – School Swim Concession Pg 40 Pools – Spectators Pg 40 Preparation of Licence & Agreement Conditions Pg 6 Private Waste Bins on Road Reserve & Temporary Obstruction Pg 36 Private Work on Road Reserves Pg 34 Public Swimming Pools Pg 40-42 Q R Rate Book Inspection Fee Pg 5 Rate Notice Reprint Fee Pg 5 Rates Search Fee Pg 5 Real Estate Temporary Sign Pg 8 Regulatory Services Fees & Charges Pg 43 Reinstatement and Construction Charges Pg 45 Removal of Litter (gardens amphitheatre) Pg 25 Remove Soil or structure in public place Pg 33 Replacement of Lost or Damaged Items (libraries) Pg 30 Research and/or Retrieval of Council Records Pg 7 Reserved Graves (Darwin general cemetery) Pg 16 Responsibility for Damage to Council Property Pg 4 Road Closure Pg 38 Road Opening Permit Fees, Supervision & Charges Pg 45-47 Rock Breaker Charge (Darwin general cemetery) Pg 16 Royal Life Saving Society Public Pool Lane Use Pg 42

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S Sale of Council Minutes Pg 7 Sale of Council’s Business Plan Annual Financial Statements Pg 5 Scaffolding on Road Reserve, Erection of Building, Fences, Stairs, Pg 33

Cable Laying, Erection Posts, Bridges, Footpaths, Dig/Remove Soil or Any Other Structure within Public Place

Seasonal Oval Allocations Pg 4 Seasonal User Group Allocations (Gardens Oval) Pg 48 Second Interment (Darwin general cemetery) Pg 17 Security Deposit (gardens oval) Pg 48 Security Deposit (parks) Pg 39 Security Deposit (road closure equipment) Pg 38 Security Service Charges (Civic Centre Meeting Rooms) Pg 18 Shoal Bay Pg 53 Shopkeepers Trestles Pg 32 Shopping Trolley Release Fee Pg 43 Shrubs Pg 52 Sidewalk Cafés Pg 35 Sign Permit Fees Pg 8 Signs on Private or Public Land That Require a Permit Pg 8 Small Park Hire Pg 39 Smith Street Car Park Pg 12 Special Events (Gardens Oval Pg 48 Sporting Grounds Pg 48 Sporting Organisations or Territory & National Championships Pg 48 Sporting Ovals Pg 48-49 Stall Holders Permit Pg 32 Stands per day Pg 38 Stott Lane Car Park Pg 12 Street Light Banners Pg 8 Street Parade Pg 38 Street Trees & Trees in Parks Pg 52 Subdivision Approval Fee Pg 33 Subsidy to Thorak Cemetery Pg 17 T Tag Replacements Pg 23 Temporary Advertising Balloons Pg 8 Tender Document Fees Pg 6 Tennis Courts Pg 51 Third Interment (Darwin general cemetery) Pg 17 Traffic Cones per day Pg 38 Training (ovals) Pg 49 Transfer of Exclusive Rights/Reservation (admin fee) Pg 16 Tree Lopping Annual Permit Fee Pg 35 U Undertaker’s Annual Permit Pg 16 Use of Council Road Reserve (commercial) Pg 37

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V Valuation of Stolen/Damaged Trees, Shrubs etc Pg 52 Vehicle Access 100mm Bituminous Concrete Pg 45 Vehicle Access 150mm Deep Reinforced Concrete Pg 45 Vehicle Access 50mm Bituminous Concrete Pg 45 Vehicle Impounding Fee Pg 43 W Waste Disposal Pg 53 Water Sports Associations (Public Pool Hire) Pg 41 West Lane Car Park Casual Parking Pg 11 West Lane Car Park Lift (Advertising) Pg 8 Wide Load Permits Pg 34 Written Confirmation Pg 5 X Y Z Zone A Car Parking Pg 15 Zone B Car Parking Pg 15 Zone C Car Parking Pg 15

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ENCL: NO DARWIN CITY COUNCIL



DEVELOPMENT MEETING/OPEN

APPROVED: FC

FROM: A/GENERAL MANAGER

CORPORATE SERVICES APPROVED: LC

REPORT NO:

09A0044 APPROVED:

COMMON NO:

1137056

SUBJECT: FEES AND CHARGES – CBD CAR PARKING FEES

ITEM NO: 10.11 SYNOPSIS: This report recommends no increase to the on and off street car parking fees in the Central Business District for the year ended 30 June 2010. GENERAL: Council last increased its fees for on street car parking by 50% in 2007/8 as follows

2006/7 Per Hour

2007/8 Per Hour

Increase

Zone A $0.80 $1.20 50% Zone B $0.50 $0.80 60% Zone C $0.40 $0.60 50%

Council’s car parking model provides the next increase in fees in 2014, to be increased by 10% in real terms (10% increase plus CPI adjustments over that period). Westlane car park was last increased in 2007/8 by 20% from $1.00 to $1.20 per hour. The “early bird” increased from $5.50 to $6.60. Councils nine off street car parks were last increased in 2007/8 as follows:

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PAGE: 2 REPORT NUMBER: 09A0044 SUBJECT: FEES AND CHARGES – CBD CAR PARKING FEES

Smith / Cavenagh / Nichols / McLachlan / Stott / Darwin Oval from $3.00 to $3.60 (20%) McMinn / Daly / Mitchell from $1.80 to $2.20 (22%)

REPLACEMENT OF ON STREET MACHINES The replacement of the on street car parking machines is scheduled to be completed within the next 18 months at a budgeted cost of $2.5 million. Council may consider reviewing its fee structure at this time. POLICY Councils Policy Business Zone Parking No 358, Statement No. 8 states:

Maintain a pricing structure for on and off-street parking which is economically viable and fosters good economic development in the best interest of the city, having regard for all issues relating to the supply and demand of car parking in the Darwin Central Business Zone. Charges in respect of both on and off-street facilities should be increased, in real terms, every few years in accordance with pre-determined parking strategies. Council should strive to ensure that, at the very least; charges keep pace with inflation at other times.

STRATEGIC PLAN IMPLICATIONS Goal 3 Assist Individuals and the Community Stay Connected with the Darwin Region Outcome 3.2 Enhance transport systems Key Strategies 3.2.1 Review transport and parking needs PUBLIC RELATIONS IMPLICATIONS: Potentially significant

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PAGE: 3 REPORT NUMBER: 09A0044 SUBJECT: FEES AND CHARGES – CBD CAR PARKING FEES COMMUNITY SAFETY IMPLICATIONS: Nil DELEGATION: Nil CONSULTATION: Chief Officers Group PROPOSED PUBLIC CONSULTATION PROCESS: Nil APPROPRIATE SIGNAGE Nil RECOMMENDATIONS: THAT it be a recommendation to Council:- A. THAT Report Number 09A0044 entitled, Fees and Charges – CBD Car Parking

Fees, be received and noted. B. THAT there be no increase in CBD car parking fees for the financial year ended

30 June 2009. LIAM CARROLL A/GENERAL MANAGER CORPORATE SERVICES Any queries on this report may be directed to Liam Carroll on 8930 0559.

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APPROVED: LC


SERVICES APPROVED: AB

REPORT NO:

09A0056 APPROVED:

COMMON NO:

99647

SUBJECT: SALE OF LOT 7839 DARWIN, SHADFORTH LANE CARPARK

ITEM NO: 10.12 SYNOPSIS: Section 26 (2) of the Local Government Act 2008 requires that the affixing of the common seal to a document must be authorised or ratified by resolution of the Council; and must be attested by the signatures of the CEO and at least one member of the Council. This Report calls for approval to the signing and sealing of the Application to Register Statutory Vesting Form to enable a title to issue over the land in favour of Darwin City Council. GENERAL: In January 2007, the owner of AFS Realty & Business Brokers put a proposal to Council to purchase and develop the Shadforth Lane carpark adjoining their hotel on Lot 3751, the Wisdom Bar. In June 2007, Council approved the proposal to dispose of the land subject to an open public process by way of Registration of Interest. Prior to any disposal the carpark (road reserve) must first be converted to freehold title in favour of Darwin City Council. The road closure process has now been completed, and the car park area has been numbered Lot 7839 Town of Darwin. In order for a title to issue to Darwin City Council over the land, it is necessary for a Statutory Vesting Form to be signed and sealed. A further report will be brought back to Council in relation to the outcome of the “Registration of Interest” process.

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PAGE: 2 REPORT NUMBER: 09A0056 SUBJECT: SALE OF LOT 7839 DARWIN, SHADFORTH LANE CARPARK RECOMMENDATIONS: THAT it be recommendation to Council: A. THAT Report Number 09A0056 entitled, Sale of Lot 7839 Darwin, Shadforth

Lane Carpark ,be received and noted. B. THAT Council endorses the signing under Council’s Common Seal of the

Shadforth Lane Carpark Statutory Vesting Form, and all other documentation associated with the sale of Lot 7839 Town of Darwin.

LIAM CARROLL ACTING GENERAL MANAGER CORPORATE SERVICES Any queries on this report may be directed to Liam Carroll on 89300559.

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APPROVED: FC


SERVICES APPROVED: LC

REPORT NO:

09A0058 APPROVED: AB

COMMON NO:

188273

SUBJECT: AMENDMENT TO LEASE SEAWASH PTY LTD T/A PEE WEES

ITEM NO: 10.13 SYNOPSIS: Section 26 (2) of the Local Government Act 2008 requires that the affixing of the Common Seal to a document must be authorised or ratified by resolution of the Council; and must be attested by the signatures of the CEO and at least one member of the Council. This Report calls for approval to the signing and sealing of the amendment to the lease to issue to Seawash Pty Ltd. GENERAL: The original lease to Seawash Pty Ltd was issued on 1 September 1996 for a term of 11 years with 2 options of 10 years. In July 2006 Council resolved: C20.2 Pee Wees – Lease Option and Rent Review Report No. 06A0123 (27/06/06) Common No.1042613 (Ald Fox/Elix) A. THAT Report Number 06A0123 entitled Pee Wees Lease option and rent

review be received and noted B. THAT Council advise Seawash Pty Ltd that transfer of the lease would be

subject to new lessees passing a due diligence review, to be paid for by Seawash Pty Ltd and approved by Council.

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PAGE: 2 REPORT NUMBER: 09A0058 SUBJECT: AMENDMENT TO LEASE - SEAWASH PTY LTD T/A PEE WEES C. THAT Council reduce the rental of the property to $35,000 commencing from

the 1st September 2007 to be reviewed annually thereafter as per the terms of the lease agreement i.e. CPI.

D. THAT Council advise Seawash Pty Ltd that it agrees to the 2x 10 year renewal

options as per renewal licence (1) and (3) of the Memorandum of Lease subject to all other conditions of the lease being met.

DECISION NO.19\3166 (11/07/06) Carried The following amendments have been made to the lease:

1. The term is renewed for 10 years pursuant to the first option contained in the lease; 2. The rent is reduced from $45,000 to $35,000 3. The amount of public liability insurance is increased from $10m to $20m 4. The guarantors are changed. 5 The lessee must pay the associated legal costs.

RECOMMENDATIONS: THAT it be recommendation to Council: A. THAT Report Number 09A0058 entitled, Amendment To Lease Seawash Pty

Ltd T/A Pee Wees be received and noted. B. THAT Council endorses the signing under Council’s Common Seal of the new

Lease to issue to Seawash Pty Ltd and all associated documentation. LIAM CARROLL A/GENERAL MANAGER CORPORATE SERVICES Any queries on this report may be directed to Liam Carroll on 89300559.

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TO: TO CORPORATE & ECONOMIC/OPEN

APPROVED: FC


SERVICES APPROVED: LC

REPORT NO:

09A0059 APPROVED: AB

COMMON NO:

1524863

SUBJECT: REQUEST TO REDUCE MALL OUT-TRADERS FEES IN THE WET

SEASON

ITEM NO: 10.14 SYNOPSIS: This report deals with correspondence received from a Mall Trader, Ms Veronica Stanfield owner of T-Shirt World. Ms Stanfield is seeking a reduction in fees for out-trading in the Mall and has also queried the legitimacy of another Mall trader to out-trade in the Mall, Mr Peter Paroulakis who sells t-shirts adjacent to the Centrepoint Building. This report does not support a reduction in out-trading fees and provides information in relation to the status of Mr Peter Paroulakis. GENERAL: Ms Veronica Stanfield owner of T-Shirt World in The Mall, has requested that the permit fees for out-trading be reduced during the wet season, please see the attached correspondence. Ms Stanfield states that she and other traders consider that the fee of $60 is unreasonable when they are unable to trade full time during the wet season and that some businesses struggle to cover their costs. Council’s current policy permits businesses that occupy leased premises with direct frontage to the Mall to display goods for sale on tables and racks outside the premises. Council charges a daily rate of $20.00 or a weekly rate of $60.00 for traders to do so. Council has been charging a weekly fee of $50.00 since the early 1990’s and last reviewed the weekly rate in 2007 and 2008 to its current level.

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PAGE: 2 REPORT NUMBER: 09A0059 SUBJECT: REQUEST TO REDUCE MALL OUT-TRADERS FEES IN THE WET SEASON Ms Stanfield has also sought clarification in relation to the legitimacy of one of the Mall traders, Mr Peter Paroulakis trading as Jolly Swagman in the Mall. Mr Harley Paroulakis, Manager of the Centrepoint Building, has confirmed that Peter Paroulakis is the lessee of the Jolly Swagman premises at Centrepoint – Tenancy MO7A. A copy of the lease was provided by Harley Paroulakis which is attached. Mr Peter Paroulakis has advised that they have been renting premises continuously at Centrepoint building for over 10 years and have been in the current location for nearly one year and in the Mall for 17 years. Council policy in relation to out-trading states the following:

Mall traders be permitted to set up tables and racks of goods for sale or display in the Mall as ancillary to their business in accordance with the following guidelines:- (a) Mall traders are defined as shops with direct Mall frontage or shops in arcades

with direct Mall frontage. Arcade traders are those traders whose store is situated in an arcade adjacent to the Mall. In each case the trader must have occupied the said premises for a period of six months or have a registered lease for the premises prior to seeking permission to trade out.

STRATEGIC PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:- Goal 1 Achieve Effective Partnerships and Engage in Collaborative Relationships Outcome 1.2 Effectively engage with community Key Strategies 1.2.1 Increase involvement of the Business Community for developing solutions to

local issues

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PAGE: 3 REPORT NUMBER: 09A0059 SUBJECT: REQUEST TO REDUCE MALL OUT-TRADERS FEES IN THE WET SEASON LEGAL IMPLICATIONS: Should Council decide not to allow Mr Peter Paroulakis to trade in the Mall, it is recommended that legal advice be sought. ENVIRONMENTAL IMPLICATIONS: Nil PUBLIC RELATIONS IMPLICATIONS: Nil COMMUNITY SAFETY IMPLICATIONS: Nil CONSULTATION: Customer Service Team Leader Tourism Top End RECOMMENDATIONS: THAT it be recommendation to Council: A. THAT Report Number 09A0059 entitled Request to Reduce Mall Out-Traders

Fees in the Wet Season be received and noted. B. THAT Council advise Ms Veronica Stanfield that it is satisfied with the current

levels of fees for out- trading in the Mall and decline the request to have them reviewed.

C. THAT Council advise Ms Stanfield it is satisfied that Mr Peter Paroulakis trading as the Jolly Swagman is entitled to out-trade in the Mall. LIAM CARROLL A/GENERAL MANAGER CORPORATE SERVICES Any queries on this report may be directed to Liam Carroll on 89300559.

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11 GENERAL BUSINESS 11.1 Outstanding Items

ITEM NO.

MEETING REQUESTED

SUBJECT MATTER

REASON FOR NON-SUBMISSION REMARKS

9.2. 20

Ordinary Council Meeting 30/09/08 20\1188

Review of Rating Options THAT a report be presented to the Corporate & Economic Development Committee detailing the terms of reference for a review of rating structures and anticipated fees.

A 2-hour open workshop forum to be held in August 2009.

9.2.8 Ordinary Council Meeting 28/10/08 20\0897

Licences to Operate Markets – Clause to Provide Space for Political Parties THAT a report be presented in relation to Council licences to operate Markets, with a view to including a clause in the licences to provide space on Market days for political parties during election lead-up.

Corporate and Economic Development Committee Decision at Item 10.6 at this meeting (17/02/09).

9.2.9 Ordinary Council Meeting 28/10/08 20\0898

Contractual Arrangements – Lease to Carolyn Reynolds T/A Help NT Doctors Gully Lot 5245 Town of Darwin THAT a report be presented in relation to the Contractual arrangements in relation to the Lease to Carolyn Reynolds trading as Help NT Doctors Gully Lot 5212 Town of Darwin.

Report pending - to be submitted at a later date

COMMITTEE’S DECISION THAT the Committee resolve under delegated authority that information contained in Item 11.1 be received and noted. DECISION NO.20\() (24/03/09)

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CONFIDENTIAL SECTION PAGE CFCORP3/1


DARWIN CITY COUNCIL

CONFIDENTIAL CORPORATE & ECONOMIC DEVELOPMENT COMMITTEE MEMBERS: Member K M Moir (Chairman); The Right Worshipful, The Lord Mayor,

Mr G R Sawyer; Member J D Bailey , Member H I Galton; Member G A Lambert.

OFFICERS: Chief Executive Officer, Mr B P Dowd; Acting General Manager

Corporate Services, Mr L Carroll; Acting Manager Employee Relations , Mr G Raddatz; Manager Library Services, Ms K Conway; Manager Information Technology, Mr R Iap; Manager Finance, Ms C Taylor; Manager Corporate Information, Ms L Hempsall, Acting Committee Administrator, Ms Linda Elmer.

* * * I N D E X * * * PAGE C12 WITHDRAWAL OF ITEMS FOR DISCUSSION ........................................149 C13 CONFIRMATION OF MINUTES PERTAINING TO THE PREVIOUS CONFIDENTIAL CORPORATE & ECONOMIC DEVELOPMENT COMMITTEE MEETING................................................149 C14 BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE PREVIOUS CONFIDENTIAL CORPORATE & ECONOMIC DEVELOPMENT COMMITTEE MEETING ...........................149 C15 INFORMATION ITEMS..............................................................................149 C16 OFFICERS REPORTS C16.1 Confidential Minutes of Audit Committee Meeting held on 20 February 2009. .....................................................................................150 C17 GENERAL BUSINESS ..............................................................................155

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CONFIDENTIAL SECTION PAGE CFCORP3/2 Corporate & Economic Development Committee Meeting – Tuesday, 17 March, 2009


C12 WITHDRAWAL OF ITEMS FOR DISCUSSION COMMITTEE’S DECISION THAT the Committee resolve under delegated authority that all Confidential Information Items and Officers Reports to the Corporate & Economic Development Committee Meeting held on Tuesday 17 February 2009, be received and all recommendations contained there in be adopted by general consent with the exception of Item Number ...... DECISION NO.20\() (23/03/09) C13 CONFIRMATION OF MINUTES PERTAINING TO THE PREVIOUS

CONFIDENTIAL CORPORATE & ECONOMIC DEVELOPMENT COMMITTEE MEETING

COMMITTEE’S DECISION THAT the Committee resolve that the minutes of the previous Confidential Corporate & Economic Development Committee Meeting held on Tuesday, 18 November, 2008, tabled by the Chairman, be confirmed as a true and correct record of the proceedings of that meeting. DECISION NO.20\() (23/03/09) C14 BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE

PREVIOUS CONFIDENTIAL CORPORATE & ECONOMIC DEVELOPMENT COMMITTEE MEETING

C15 INFORMATION ITEMS Nil

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DATE:23/02/09REPORT


DEVELOPMENT COMMITTEE/CONF A

APPROVED: FC

FROM: DIRECTOR CORPORATE SERVICES APPROVED: REPORT NO:

09A0054 APPROVED:

COMMON NO:

353196

SUBJECT: CONFIDENTIAL MINUTES OF AUDIT COMMITTEE MEETING HELD

ON 20 FEBRUARY 2009.

ITEM NO: C16.1 SYNOPSIS: The Audit Committee held its meeting on the 20 February, 2009. Attached for the Alderman’s information is a copy of the confidential minutes (Attachment A). GENERAL: The recommendations contained in the Minutes are presented for consideration by the Council. FINANCIAL IMPLICATIONS: Nil

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PAGE: 2 REPORT NO: 09A0054 SUBJECT: CONFIDENTIAL MINUTES OF THE AUDIT COMMITTEE HELD ON 20

FEBRUARY 2009 STRATEGIC PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:- Goal 7 Demonstrate Effective, Open and Responsible Governance Outcome 7.1 Effective governance Key Strategies 7.1.2 Minimise exposure of Council through effective risk management practices LEGAL IMPLICATIONS: THAT pursuant to Section 19 of the Local Government Act and Regulation 13 of the Local Government (Administration) regulations for the meeting to be closed to the public to consider the following items: Item Regulation Reason C11.1 13(1)(k) The receipt of or discussion of, or a motion

of both relating to, matters affecting the Security of Council, its members, officers for employees or property.

C11.2 13(1) (a) Receipt or discussion, or a motion both

relating to, personnel matters concerning particular individuals.

C11.3 13(1) (a) Receipt or discussion, or a motion both

relating to, personnel matters concerning particular individuals.

ENVIRONMENTAL IMPLICATIONS: Nil PUBLIC RELATIONS IMPLICATIONS: Nil

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PAGE: 3 REPORT NO: 09A0054 SUBJECT: CONFIDENTIAL MINUTES OF THE AUDIT COMMITTEE HELD ON 20

FEBRUARY 2009 COMMUNITY SAFETY IMPLICATIONS: Nil DELEGATION: Nil CONSULTATION: Nil PROPOSED PUBLIC CONSULTATION PROCESS: Nil APPROPRIATE SIGNAGE Nil RECOMMENDATIONS: THAT it be a recommendation to council:- THAT Report Number 09A0054 entitled, Confidential Minutes of the Audit Committee held on 20 February 2009, be received and noted. FRANK CRAWLEY DIRECTOR CORPORATE SERVICES Any queries on this report may be directed to F. Crawley on 8930 0539.

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ATTACHMENT A

CONFIDENTIAL SECTION AUD02\4 Audit Committee Meeting – Friday, 20 February, 2009

DARWIN CITY COUNCIL AUDIT COMMITTEE

CONFIDENTIAL MINUTES Meeting held on Friday 20 February, 2009 at 9.00 a.m.

Committee Meeting Room 1 at Darwin City Council, Civic Centre

MEMBERS Mr Iain Summers (Chairman) Alderman John Bailey Alderman Helen Galton Mr Craig Spencer OFFICERS Mr Brendan Dowd (Chief Executive Officer) Mr Frank Crawley (Director Corporate Services) Ms Claire Taylor (Finance Manager) Ms Margaret Dermody (Corporate Services Secretary) ___________________________________________________________________ * * * I N D E X * * * PAGE C.11 OFFICERS REPORT Nil C12. GENERAL BUSINESS 12.1 Review of Confidential Outstanding Issues Register

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ATTACHMENT A

CONFIDENTIAL SECTION AUD02\5 Audit Committee Meeting – Friday, 20 February, 2009 C12. GENERAL BUSINESS 12.1 Review of Outstanding Issues Register Common Number 422690 (20/02/09) (Ald Galton/Bailey) COMMITTEE’S DECISION The committee resolve under delegated authority:- A. THAT the Confidential Outstanding Audit Issues Register be received and noted. The Chairman declared the meeting closed: 11:36am

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CONFIDENTIAL SECTION PAGE CFCORP3/4 Corporate & Economic Development Committee Meeting – Tuesday, 17 March, 2009


C17 GENERAL BUSINESS

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