darwin city council community & cultural services ... · that pursuant to section 65 (2) of the...

OPEN SECTION PAGE CSC4\1


Reports, recommendations and supporting documentation can be accessed via the Darwin City Council Website at www.darwin.nt.gov.au, at Council Public Libraries or contact Linda Elmer on (08) 89300 670.

DARWIN CITY COUNCIL COMMUNITY & CULTURAL SERVICES COMMITTEE

MONDAY, 12 APRIL 2010 MEMBERS: Member R Lesley (Chairman); The Right Worshipful, The Lord Mayor, Mr

G R Sawyer; Member R T Dee; Member G A Lambert, Member A R Mitchell.

OFFICERS: Chief Executive Officer, Mr B Dowd; General Manager Community &

Cultural Services, Mr J Banks; Acting Assistant Committee Administrator, Mrs A Smit.

GUEST: Sergeant Erik Cleak from NT Police will be in attendance at 12:15 p.m. to

brief the Committee on Community Patrols and Strategic Directions for 2010.

Enquiries and/or Apologies: Arweena Smit

E-mail: [email protected] - PH: 89300 685 Committee's Responsibilities * Recreation & Leisure * Animal Management * Children & Youth * Inspectorial Services * Arts and Culture * Parking Control * Community Services & Support * Public Libraries * Human Services * Recreation * Community Use of Halls, Ovals, * Social Planning and Advocacy

Playing Fields, Public Pools * Darwin Entertainment Centre and other Council Facilities

* Sister Cities Management Community Committee’s * * * I N D E X * * * PAGE 1 MEETING DECLARED OPEN ....................................................................... 2 APOLOGIES AND LEAVE OF ABSENCE .................................................... 3 ELECTED MEMBERS CONFLICT OF INTEREST DECLARATION .............

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4 CONFIDENTIAL ITEMS ...............................................................................4 5 WITHDRAWAL OF ITEMS FOR DISCUSSION ...........................................5 6 CONFIRMATION OF MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES MEETING ...................................5 7 BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE PREVIOUS COMMUNITY & CULTURAL SERVICES MEETING........5 8 INFORMATION ITEMS 8.1 NT Licensing Commissions Public Restricted Areas ....................................6 9 OFFICERS REPORTS 9.1 Community & Cultural Services Team Report – March 2010......................11 9.2 Libraries Information Update for March 2010 .............................................23 9.3 Regulatory Services Monthly Update – March 2010...................................27 9.4 Youth Advisory Group Minutes 3 March 2010, Appointment of New Members & Resignations....................................................................30 9.5 Update on Further Sites for Community use of Fireworks on Territory Day...............................................................................................37 9.6 Overview of The Concepts and Viability of The Development of a Pet Park in Darwin ......................................................................................40 9.7 Update on Status of Council's Gardens Amphitheatre and Recommendation to Proceed to an Expression of Interest for the Purpose of it’s Management .......................................................................48 9.8 Alternatives to Illegal Camping in Darwin....................................................53

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10 SISTER CITIES COMMUNITY COMMITTEE ITEMS 10.1 INFORMATION ITEMS...............................................................................64 10.2 OFFICER’S REPORTS 10.2.1 Kalymnos Sister City Community Committee Minutes 23 March 2010 & Budgetary Recommendations ........................65 10.2.2 Dili Sister City Community Committee Minutes 23 March 2010 & Project Proposals ...........................................69 11. GENERAL BUSINESS 11.1 Outstanding Items.......................................................................................74

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OPEN SECTION PAGE CSC4\4 Community & Cultural Services Committee Meeting – Monday, 12 April, 2010


1 MEETING DECLARED OPEN 2 APOLOGIES AND LEAVE OF ABSENCE 2.1 Apologies 2.2 Leave of Absence Granted Nil 3 ELECTED MEMBERS CONFLICT OF INTEREST DECLARATION

4 CONFIDENTIAL ITEMS

COMMITTEE’S DECISION THAT pursuant to Section 65 (2) of the Local Government Act and Regulation 8 of the Local Government (Administration) Regulations the meeting be closed to the public to consider the following Items:

Item Regulation Reason C14.1 8(e) Information provided to the council on condition

that it be kept confidential. DECISION NO.20\() (12/04/10)

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5 WITHDRAWAL OF ITEMS FOR DISCUSSION COMMITTEE’S DECISION THAT the Committee resolve under delegated authority that all Information Items and Officers Reports to the Community & Cultural Services Committee Meeting held on Monday, 12 March, 2010, be received and all recommendations contained therein be adopted by general consent with the exception of Item Number ...... DECISION NO.20\() (12/04/10) 6 CONFIRMATION OF MINUTES PERTAINING TO THE PREVIOUS

COMMUNITY & CULTURAL SERVICES MEETING COMMITTEE’S DECISION THAT the Committee resolve that the minutes of the previous Community & Cultural Services Committee Meeting held on Monday, 15 March, 2010 tabled by the Chairman, be received and confirmed as a true and correct record of the proceedings of that meeting. DECISION NO.20\() (12/04/10) 7 BUSINESS ARISING FROM THE MINUTES PERTAINING TO THE

PREVIOUS COMMUNITY & CULTURAL SERVICES MEETING

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8 INFORMATION ITEMS 8.1 NT Licensing Commissions Public Restricted Areas Common Number. 1062006 COMMITTEE’S RECOMMENDATION THAT it be a recommendation to Council:- THAT the incoming letter from the Northern Territory Licensing Commission , Acting Executive Officer Ms Karyn Ellis dated 26 February 2010, regarding the Commission’s Decision on the Review of the Declaration of Bicentenial Park, The Rapid Creek and Nightcliff Foreshores and Areas of Coconut Grove as Public Restricted Areas, Document Number 1750301, be received and noted. 8.2 Community Patrols and Strategic Directions for 2010 Sergeant Erik Cleak from NT Police will be in attendance at 12:15 p.m. to brief the Committee on Community Patrols and Strategic Directions for 2010. COMMITTEE’S RECOMMENDATION THAT it be a recommendation to Council:- THAT the presentation from Sergeant Erik Cleak from the NT Police regarding Community Patrols and Strategic Directions for 2010, be received and noted.

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ENCL: NO DARWIN CITY COUNCIL

DATE: 1/4/2010REPORT

TO: COMMUNITY & CULTURAL SERVICES

COMMITTEE/OPEN A APPROVED: JB

FROM: GENERAL MANAGER COMMUNITY &

CULTURAL SERVICES APPROVED: KH

REPORT NO:

10C0044 KH:es

COMMON NO:

1733166

SUBJECT: COMMUNITY & CULTURAL SERVICES TEAM REPORT – MARCH

2010 ITEM NO: 9.1 This report provides Council with an update of activities undertaken within the Community Development program during March 2010 and is presented for Council’s information. GENERAL: This report provides an update of activities within the Cultural & Community Services portfolio and selected projects. Each Officer within the Community Development Team has prepared their own sections to appraise Council of operational activities during March 2010. REPORT: COMMUNITY SERVICES MANAGEMENT Human Resources The Sister Cities Program Coordinator concluded with Council in March and recruitment will be undertaken for this position in mid April. The Sister City Community Committee meetings are continuing as scheduled and are attended by the Manager Community Services. Much of the team’s work in the pre Dry and early Dry season period is focussed on Council’s community events program, which is most active in the first part of the year. A temporary Project Worker (and former GRIND and YAG participant) has been employed on a casual basis to assist with Homeless Connect and National Youth Week preparation – as both events are within a few days of each other in April.

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PAGE: 2 REPORT NUMBER: 10C0044 KH:es SUBJECT: COMMUNITY & CULTURAL SERVICES TEAM REPORT – MARCH 2010 Homeless Connect The past month has seen substantial work directed towards Homeless Connect preparations and planning. At the time of preparing this report, a total of 45 agencies, government departments and community groups have partnered with Council and a number of volunteers have registered their intention to assist with the day. Local businesses have also donated goods, supporting the catering and service response. As part of the event preparation process, Council staff have engaged directly with clients of St Vincent de Paul who have generously given of their time to help shape the event format and content. Although a lengthy process, such an approach remains key to ensuring Council is positioned to provide the most sensitive and responsive event possible. The draft event program (although not exhaustive) currently includes the provision of hair cuts, pedicures, massages, dental and health checks, vaccinations, first aid demonstrations, mini make over’s, interactive arts, Fun Bus, children’s activities, jumping castles, face painting, story telling, numerous local artists and bands, arts and crafts, email facilities, Arts in the grass, photography and complimentary portrait postcards, street swags, Op shop, t-shirt painting and a seated dining area in which several agencies have worked closely with St Vincent de Paul’s Chef in an effort to deliver a hot meal and sweet treats on the day. In addition a large number of agencies will have information stalls and workers onsite available to engage directly with guests. Several agencies are supporting the event with a range of transport options and the Northern Territory Government has announced that anyone wanting to attend the event may travel on Darwin bus services free of charge, by advising the driver on boarding that they are attending the event. Homeless Connect is an initiative of the Council Capital City Lord Mayors and 2010 is the first year in which Darwin has hosted the event. Homeless Connect will take place on World Health Day on Wednesday April 7th 2010 from 10am-1pm. NT Government Tobacco Reforms Community & Cultural Services continues to engage with the NT Government’s Department of Health and Families in relation to tobacco reforms in particular issues topical to local government.

In accordance with the March meeting decision for the tobacco reform report to “lay on the table”, Community & Cultural Services General Manager met with the Australian Hotels Association and one of its members to discuss the reforms in relation to Council’s Outdoor Dining Policy. Bombing of Darwin Community & Cultural Services convened and participated in a workshop with Advisory Committee members conducted by Creative Territory to explore the direction, breadth and structure of future development and events relating to the Bombing of Darwin, in particular linked to the 70th anniversary in 2012.

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PAGE: 3 REPORT NUMBER: 10C0044 KH:es SUBJECT: COMMUNITY & CULTURAL SERVICES TEAM REPORT – MARCH 2010 Illegal Camping in Darwin Community & Cultural Services met with representatives from the camping and caravan park industry as well as Tourism Top End to progress the development of solutions to illegal camping in Darwin. Secure Taxi Rank Project The funding of the secure taxi rank remains unresolved. Council has received correspondence from the NT Government prompting Council to develop a submission in conjunction with licensees in relation to a levy on licensed premises to fund the rank. Community & Cultural Services General Manager will continue to progress this matter. Council and the Australian Hotels Association continue to fund the rank’s concierge service. Alcohol Management Community & Cultural Services continues to meet with the Executive Director of the NT Government’s Licensing, Regulation and Alcohol Strategy and his staff and City of Palmerston to progress the development of an Alcohol Management Plan. The Casuarina Business District stakeholder group has received advice from the Australian Competition and Consumer Commission that it will consider that alcohol restrictions can be considered via negotiations between the group and Coles and Woolworths subject to public comment upon a draft determination. Interagency Tasking Coordination and Community Safety Working Group Community & Cultural Services attended ITCG and CSWG meetings in March.

Darwin Entertainment Centre (DEC) NTG tasks related to funding agreement for the 2009-10 financial year and subsequent funding are almost complete. Council’s Assets Manager has commenced facilitation of the DEC asset register via 50% contribution from Project Control Group tied funding and the development of the DEC constitution remains in progress. East Point Military Museum Community & Cultural Services continues to participate in the East Point Museum Re-development Advisory Committee. Parking Infringement Increases The process for endorsement of the increase to parking infringements has been delayed and is likely to resume in April or May. Abandoned Vehicle Legislation Council will meet with the Departments of Lands and Planning in April or May to progress the request for changes to the Abandoned Vehicle Legislation to expedite the removal of abandoned vehicles.

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PAGE: 4 REPORT NUMBER: 10C0044 KH:es SUBJECT: COMMUNITY & CULTURAL SERVICES TEAM REPORT – MARCH 2010 Homelessness Community & Cultural Services attended a Federal and Territory Government convened Homeless Service Quality Framework, a consultation with the “field” in relation to homelessness provider models of service provision.

Community & Cultural Services attended the NT Government-convened NT Homelessness Working Group to progress solutions to homelessness in the Darwin municipality. External stakeholders Community & Cultural Services met with representatives from Centrelink to discuss mutual issues of interest in relation to community safety and the provision of services and support to vulnerable community members.

Community & Cultural Services met with staff from Larrakia Nation Aboriginal Corporation to discuss models of community renewal drawn from the work of the Victorian Government with public housing tenants with a view to the addition of these frameworks to the cross-government work undertaken by the ITCG. COMMUNITY SERVICES (CSO) Disability Advisory Committee (DAC) The Planning/Parking sub-committee of the Disability Advisory Committee met on 15 March 2010. Part of the discussion at the meeting centred on the need for clearer signage at major bus interchanges which would assist people with visual impairment and also people with intellectual disability. The minutes from the meeting will be presented to the next Disability Advisory Committee meeting which is scheduled for 29 April 2010. Community Grants Program Darwin City Council’s Community Grants Program provides up to $100,000 of funding per year for projects or events that directly benefit the Darwin community. The funds are distributed bi-annually in July and January each year. Submissions are currently being invited for funding of projects occurring in the second half of 2010 (1 July 2010 – 31 December 2010) through the first round of the 2010/2011 Community Grants Program. Applications close on Friday 9 April. International Women’s Day Walk and Morning Tea Council sponsored the annual International Women's Day Walk and morning tea on 7 March 2010 which was jointly facilitated by the United Nations Association of Australia NT, the Multicultural Council of the Northern Territory Inc and Council staff. The Lord Mayor and the Honourable Margaret Reynolds led the walk from the Darwin GPO to the Civic Centre. Morning tea was served in the Function Room where the guest speaker was the Hon. Margaret Reynolds, former Senator and Minister for Local Government and the Status of Women 1987-1990. The event was attended by approximately 70 people.

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PAGE: 5 REPORT NUMBER: 10C0044 KH:es SUBJECT: COMMUNITY & CULTURAL SERVICES TEAM REPORT – MARCH 2010 Inter-agency Networks Deaf NT - CSO met with Deaf NT Coordinator to learn about the programs currently provided and to view memorabilia from the Deaf Olympics 2005 which it is hoped will be put on public display in the near future. ARTS & CULTURAL DEVELOPMENT ACDAC’s second meeting for 2010 is scheduled for 8 April 2010. Issues under discussion include the accessibility of Council infrastructure for arts usage and the City Public Art Master Plan being developed by Positive Solutions. Live Music @ Your Library The live music program at Casuarina and City libraries continues to prove popular with library goers and to feature a variety of music by local and visiting performers. Traveller’s Walk Mosaic Installation of the repaired section of the Traveller’s Walk mosaic has been delayed due to roadworks near the site impeding vehicle access. Installation will occur as soon as possible and is now scheduled for May / June 2010. Restoration work on the mosaic will also be undertaken at this time. Public Art – Smith St Mall Positive Solutions are the public art consultants on The Mall revitalisation project and will present a curatorial rationale and framework for Public Art opportunities in The Mall along with concept designs by artists at a Special Council Meeting scheduled for 20 April 2010. City Planning for Public Art in the CBD The Arts and Cultural Development Advisory Committee have recommended that Positive Solutions be invited to deliver a workshop to the committee to discuss the implementation of the 2 per cent Public Art fund and the draft Master Plan for Public Art in Darwin. This will tie in with the City Public Art Master Plan currently being developed. Cultural Village Symbolic Poles A report is being prepared for Council on the Cultural Village NT’s preferred site for the Cultural Village Symbolic Poles. Tract consultants are assisting with development of a site plan at the CVNT’s preferred site for consideration by Council. Art Exhibitions in Council Facilities From April 2010 the Civic Centre will host monthly exhibitions of artwork by local artists, schools and community groups. The first exhibition, which runs throughout April, is of work created by Anula Primary School’s Visual Arts Program. HMS Beagle Ship Bell Chime Now playing every day of the week, the current musical program is available from Customer Services and on Council’s website.

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PAGE: 6 REPORT NUMBER: 10C0044 KH:es SUBJECT: COMMUNITY & CULTURAL SERVICES TEAM REPORT – MARCH 2010 Casuarina Library Temporary Art Project The Casuarina Library Temporary Art Project will be readvertised to Charles Darwin University students in 2010. Recycled Art Festival Council is partnering with Darwin Community Arts and other organisations to deliver a Recycled Art Festival in November, in conjunction with National Recycling Week 8-14 November 2010. External funding is being sought for projects associated with the Recycled Art Festival, including a Wearable Arts Workshop series with practitioners from Alice Springs, Community Open Day and Wearable Arts and Op-Shop Fashion Parade. Homeless Connect 2010 Homeless Connect 2010 features a number of arts activities including live music by local acts Shellie Morris and The Young Guns, T-shirt painting and cardboard box decoration making. YOUTH PROJECTS GRIND GRIND continues to meet regularly. The GRIND website can be viewed at www.grindonline.com.au The website was very well accessed through March with over 1,200 page views and 400 visits, an average of 14 visits per day. Visits to GRIND increased significantly with the return of the program in late February. Of the visits to GRIND 61% are new visits, which points to the success of the direct promotional campaign launched by Youth Services via school presentations. 37.25% of the visits are direct traffic, meaning the name and address of GRIND is becoming known and accessed directly by viewers. GRIND elected their new editorial team for 2010 and have begun significant work in the promotion of National Youth Week and Council’s The BIG GIG. Youth Advisory Group (YAG) The Youth Advisory Group had its second meeting for 2010 and welcomed three potential members. YAG representation includes members from a diverse range of backgrounds, including culturally and linguistically diverse backgrounds, Indigenous youth, a variety of Darwin schools; Middle, Senior and Tertiary, and working young people. Considerable work has been undertaken by YAG in preparation for National Youth Week 2010. YAG presenting the traditional BIG GIG, coupled with members of YAG who are heavily involved in the organising and presentation of EPIC CENTRAL, a collaboration between Council and Corrugated Iron Youth Arts. Members of YAG are active and central members of EPIC CENTRAL’s steering committee. This project will see the creation of a youth specific gathering point for young people in the CDB for the duration of National Youth Week. As well as offering young people a place to just “hang out”, there will be a number of free workshops and events.

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PAGE: 7 REPORT NUMBER: 10C0044 KH:es SUBJECT: COMMUNITY & CULTURAL SERVICES TEAM REPORT – MARCH 2010 The event culminates with Council’s The BIG GIG, which returns with a touring national band, four local bands, free food, free WiFi, information stalls and recreation activities in Civic Park. The event has been organised and will be staffed by youth volunteers and industry professionals, offering real world experiences for the participants in event management, stage, sound and light production. YAG also began working with Council’s Dili Sister Committee to organise a fundraiser quiz night for Fundasaun Hafoun Rai Timor. This cooperative effort originated and is being driven by the young people in YAG. It is hoped that the fundraiser will be held in early June this year. Youth Services Trainee The new Youth Services Trainee, Cj Fraser-Bell started in February and will stay with Council’s Youth Services until February 2011. The traineeship in Certificate III Community Services is provided through Charles Darwin University, commencing in the April intake. Cj brings 5 years of experience as a GRIND member. Community Networks Youth Services staff attended the March Darwin and Rural Workers With Youth Network (DARWWYN) meeting. FAMILY & CHILDREN’S SERVICES The Family & Children’s Services Coordinator (FCSC) manages Council’s Community and Child Care Centres, the Fun Bus, Fun in the Parks, a range of community information tools, special projects and facilitates school visits to Council. Community Centres Nightcliff Community Centre (NCC) continues to operate at capacity under the effective management of user groups and tenants in partnership with Council. The internal building of Nightcliff Community Centre is being painted in May 2010. Currently Malak Community Centre (MCC) is not fully utilised due to being a non air-conditioned venue. Community consultation activities with centre users at Malak Community Centre have been undertaken to determine the priority for capital works and is the subject of a separate report currently before Council. Child Care Centres Council sponsors seven Child Care Centres in the provision and maintenance of the buildings. Council also assists the Child Care Centres in obtaining grants from the NT Government, Commonwealth Government and project manages the works when applicable. Council will support the application on the basis that all works completed comply with all relevant legislation to meet building board, licensing and any other statutory bodies’ requirements/standards.

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PAGE: 8 REPORT NUMBER: 10C0044 KH:es SUBJECT: COMMUNITY & CULTURAL SERVICES TEAM REPORT – MARCH 2010 Council has completed minor works at most Centres and is continuing with grant funded building related works including capital works. Ongoing maintenance costs required to meet licensing and other statutory changes and requirements has substantially increased in the past six months. The internal of Nightcliff, Parap and Stuart Park Child Care Centres are being painted within the next two months. FCSC provided Parap Family Centre with a support letter for their funding application to the NT Department of Justice to install a vegetable garden, grass the outdoor area for the 3-5 year olds and grass the outdoor area for the toddlers and babies. Macutex provided a property condition audit report on each of the childcare centres and the Australian Valuation Office Darwin, completed a valuation on the land and building on each of the Child Care Centre’s. Fun Bus The Fun Bus continues to provide high quality mobile play group services for children 0 to 5 years, their parents and carers. Operating weekday 9.30am to 11.30am in parks and reserves for a total of 40 weeks each year.

• Monday - Bagot Community • Tuesday - Old McMillans Park Coconut Grove • Wednesday - Water Gardens Jingili • Thursday - Malak Caravan Park Malak • Friday - Civic Park Darwin

The Fun Bus Wet season program ended at the Malak Community Centre on the 19 March and commenced in the Parks from Monday the 22 March. The Fun Bus Performance Report for 1 July to 31 December 2009 was submitted to the Department of Health and Community Services as per the Service Agreement. The Fun Bus celebrated Harmony Day on Friday the 19 March in collaboration with Early Childhood Australia – NT Branch and Territory Childcare Group (Darwin Family Day Care) at Malak Community Centre.. Fun in the Parks Council’s Fun in the Parks is a school holiday program focused on primary school age. Fun in the Parks is held at various ovals and parks around Darwin, so children can attend a location close to where they live. The program operates from 10am to 12.30pm every Monday, Wednesday and Friday of school holidays. School Civic Visits Council facilitates school civic visits for primary school as well as middle school students to assist teachers meet curriculum requirements in the area of governance. Various Council staff attend as ‘guest speakers’. Two school visits with Gray Primary School were provided this month with approximately 50 children in attendance. This session included a 15 minute presentation from the Asset Manager on Cyclones.

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PAGE: 9 REPORT NUMBER: 10C0044 KH:es SUBJECT: COMMUNITY & CULTURAL SERVICES TEAM REPORT – MARCH 2010 RECREATION SERVICES Activate NT Darwin Activate NT is “ready to roll” for another year with a fantastic program full of activities, information sessions, special events and cooking classes. There has already been very positive feedback from program partners and suppliers which indicates that 2010 will be a fantastic year. In 2010 the program will be introduced to:

• Power and Water through their industrial health nurses; • Defence personnel and partners through Defence Housing and the

Department of Veterans Affairs; and • Residents at risk of chronic disease through GP’s, Danila Dilba and other

health professionals. Activate NT will be advertised heavily over the coming weeks through the use of TV ads, radio and newspaper. The program will be officially launched on Thursday 8 April and registrations are now open. A registration day will be held on Sunday 11 April at Casuarina Square and the program commences on Monday 12 April. Cycle Storage and Water Bubblers A number of bike parking racks have been ordered to place in high use areas throughout the municipality. The racks will be placed in groups of 3 to 4 in areas such as Nightcliff Foreshore and Mindil Beach Locations for 16 new water bubblers along cycle paths have been determined. This project is funded through the Federal Stimulus package and will provide an increased number of hydration points for cyclists and walkers across the municipality. Casuarina Pool Feasibility Study Strategic Leisure has been engaged to produce a feasibility study on the Casuarina Pool. This study will provide information on:

• The life expectancy of the pool • Ongoing feasibility of the pool in relation to the introduction of additional

aquatics facilities in the Darwin area • Identification of the considerations and operations involved if the pool is

recommended for closure Key stakeholder consultation has occurred and a report is expected to be presented to Council by April 2010.

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PAGE: 10 REPORT NUMBER: 10C0044 KH:es SUBJECT: COMMUNITY & CULTURAL SERVICES TEAM REPORT – MARCH 2010 Parap Master Plan Strategic Leisure has been engaged to commence work on a Master Plan of the Parap site including the netball and tennis courts, club rooms, swimming pool area and the vacant block adjacent to the pool. Council and the Department of Sport and Recreation have each committed funding ($32,500) to the project. A Council workshop was held in February to finalise the community consultation plan. Consultation will commence in April. Casuarina Regional Playground Draft concept plans have been produced by Cloustons in consultation with Council’s Parks, Recreation Services, Children’s Services and Disability/Seniors Services staff and Parks and Wildlife (NTG). Minor adjustments will be made to the drawings in preparation for their presentation to the Richardson Ward Aldermen. Community consultation will commence for this project in April and it is expected that construction will commence in August 2010. FINANCIAL IMPLICATIONS: Nil pertinent to this report. STRATEGIC PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:- Goal Achieve Effective Partnerships and Engage in Collaborative

Relationships Outcome Effectively engage with community Key Strategies Develop ways in which Council can enhance relationships and work collaboratively with Community Groups Goal Facilitate and Maintain a Cohesive Community Outcome Facilitate community access and inclusion Key Strategies 5.1.1 Create more opportunities for the community to access services and

facilities 5.1.2 Encourage employment opportunities within the Council for

marginalised members of the community 5.1.3 Improve access for people with disabilities 5.1.5 Improve coordination with residents and other service providers

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PAGE: 11 REPORT NUMBER: 10C0044 KH:es SUBJECT: COMMUNITY & CULTURAL SERVICES TEAM REPORT – MARCH 2010 Goal Facilitate and Maintain a Cohesive Community Outcome Promote Darwin’s culture Key Strategies 5.2.1 Promote and support activities and programs that celebrate cultural

diversity 5.2.2 Create opportunities for the expression of cultural diversity through art 5.3 Support harmony within the community 5.3.2.1.1 Develop and support programs to promote community spirit, cohesion

and safety Goal Promote Brand Darwin Outcome Promote our Darwin city Key Strategies 6.2.4 Strengthen international relationships through Sister Cities and other

activities LEGAL IMPLICATIONS: Nil pertinent to this report. ENVIRONMENTAL IMPLICATIONS: Nil. PUBLIC RELATIONS IMPLICATIONS: No immediate public relations implications have been identified in respect to this report however there is potential media interest in any Council activity. Council's Chief Officers Group review all reports and potential issues or media interest is brought to the attention of the General Manager, Community and Cultural Services. COMMUNITY SAFETY IMPLICATIONS: Nil. This report is informational. DELEGATION: This report is presented for information only. CONSULTATION: Each Community Development Team Officer has contributed to this report.

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PAGE: 12 REPORT NUMBER: 10C0044 KH:es SUBJECT: COMMUNITY & CULTURAL SERVICES TEAM REPORT – MARCH 2010 PROPOSED PUBLIC CONSULTATION PROCESS: Not pertinent to this report. APPROPRIATE SIGNAGE Not pertinent to this report. RECOMMENDATIONS: That it be a recommendation to Council:- THAT Report Number 10C0044 KH:es entitled Community & Cultural Services Team Report – March 2010, be received and noted. KATIE HEARN JOHN BANKSMANAGER COMMUNITY DEVELOPMENT

GENERAL MANAGER COMMUNITY & CULTURAL SERVICES

Any queries on this report may be directed to Ms Katie Hearn on 89300560 or [email protected]

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DATE: 1/4/10REPORT


COMMITTEE/OPEN A

APPROVED: JB


CULTURAL SERVICES APPROVED: KC

REPORT NO:

10P0004 KC:kl

COMMON NO:

1732523

SUBJECT: LIBRARIES INFORMATION UPDATE FOR MARCH 2010

ITEM NO: 9.2 SYNOPSIS: This report is the result of a request for a monthly report detailing events and comments relating to Darwin City Council Libraries (DCCL) to be presented to each Community Services Committee meeting. GENERAL: Casuarina Library manager resigned and her last day was Friday 12 March. Emma Darby has been appointed to the position and will commence on Monday 12 April. Stacey Britton part-time staff Library Assistant at Karama Library completed her Certificate III in Library Studies (studying online with Capra Ryan) within the year long time frame and is commended on her commitment and time management skills. Library trainee, Patricia Seden, began studying certificate II in Library and Information studies at Charles Darwin University this month. Charles Darwin University student completed a three week workplace at the Casuarina library. A group of (8 students) indigenous from Nemulinga College at Casuarina made an impromptu visit to Casuarina library. Their ages ranged from a teenager to adults we gave them a tour of the library and then they became members and borrowed books. The group were interested in all they saw and presented the library with a copy of a book titled 'We are Aboriginal" a history about Ngukurr in Arnhem Land where they come from. The book has been added to the libraries collection with a note they donated it .

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PAGE: 2 REPORT NUMBER: 10P0004 KC:kl SUBJECT: LIBRARIES INFORMATION UPDATE FOR MARCH 2010 March is the deadline for the expenditure of the library resources allocation (LRA) funds from Northern Territory Library. Collection development staff have committed all funds and ordered 920 new titles totalling $45,450, consisting of 191 in Large Print titles, 195 Spoken Word and 630 fiction and non-fiction titles. Any requests for new titles from now until the new financial year will be purchased using Darwin City Council funds. The Lord Mayors office has donated some books which will be added to the libraries collection. Manager library services attended the Northern region Primary Schools Principal’s meeting to promote our library resources and services to local schools. Introductory training session in eBay were held at Casuarina library on Wednesday evenings both were well attended. A new lease agreement is being finalised for Karama Library. The owner of Karama Shopping Centre has extensive renovations planned for the centre, including a new air conditioning system, replacement of the entire roof and an upgrade of the public amenities and that there will be no disruption to the library operations while the work is being undertaken. We have been advised that Coles Supermarket will be vacating the centre in August 2010, and currently, it seems that Woolworths will not be opening until February 2011. We had the presentation of the Library Lovers Sonnet competition on 19 March at Casuarina Library. All the entrants attended, 28 entries were received. Winner Steve Holliday received a 'Romantic Escape' accommodation and dinner donated by Holiday Inn, the runner up received a book voucher for $50. Live Music every Friday at lunchtimes at Casuarina and the City Libraries continues to be well attended and there is no shortage of local musicians willing to come and play. Harmony Day on Saturday 21 March was celebrated at all our libraries. A story time was conducted by special guests with a multicultural theme a total of 94 cchildren and families attended. At Karama a small, but enthusiastic group of 11 children and 7 adults listened to our guest storyteller was Ernest Ukaebu, a Nigerian national who has come to Australia to further his education. Ernest dressed in a national costume and was a fantastic storyteller, adding his own observations during the stories. It was good to be able to celebrate this important day in such a manner. CHILDREN & YOUTH SERVICES: The Panda Club returned to Casuarina library for Mandarin story time at Casuarina on Sunday afternoons after a 3 week break. The City library had a special storytime with the author of Terrific Toddler Mel Hyde. Mel read stories and gave the parents a presentation on child behaviour speech.

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PAGE: 3 REPORT NUMBER: 10P0004 KC:kl SUBJECT: LIBRARIES INFORMATION UPDATE FOR MARCH 2010 All libraries hosted visiting Australian Children's storyteller Annie Stewart. Annie presented three stories at each session, all children and youth services staff also attended the sessions to gain valuable tips and ideas on how to tell stories rather than read them from a book. Everyone enjoyed the experience. The Easter bunny attended story time at all libraries in March. In keeping to traditional tunes and story books the Easter storytime sessions were lots of fun. Sam's performance as the Easter Bunny was terrific making sure each child got a Easter egg and hug if they wanted, the kids just loved him and were eager to collect their Easter egg from him. Finishing with a Easter egg stamp on their hands, followed by the colouring activity.

The junior book clubs continued in March, this month the children were asked to assist library staff in choosing new books to add to our collections. The Children were asked to look through two boxes of books on spec from a local bookshop, a total of 15 recommendations were made. DISPLAYS: Darwin Patchworkers and Quilters club have an exhibition of small quilts in the display cabinets at Casuarina library. The exhibition is titled "Judging a book by its cover" the quilts represent book titles both real and imaginary, eg Discworld, No1 Ladies Detective agency, little red riding hood and one in Japanese to name a few. Youth Week Multicultural Easter Earth Hour Australian Animals KROC Awards (Kids Reading Oz Choice) A Journey Through Food (travel and cookery) STAFF TRAINING: Library staff recently attended a training session on using the Commonwealth and the Northern Territory’s interpreter services. Procedures are written up for using these services so library staff can access these services if they need too. Virtua catalogue Catalogue refresher Dataworks Recruitment processing of invoices ordering on Virtua ordering collection maintenance materials. INFORMATION TECHNOLOGY/VIRTUA: Twitter account for Darwin City Council Libraries has been created, Official ‘launch’ of the Twitter will coincide with the launch of the new Council website.

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PAGE: 4 REPORT NUMBER: 10P0004 KC:kl SUBJECT: LIBRARIES INFORMATION UPDATE FOR MARCH 2010 STRATEGIC PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:- Goal Enhance Darwin’s active, positive and flexible lifestyle Outcome Increase recreational, leisure and heritage experiences Key Strategies 2.2.1 Enhance library facilities Goal Enhance Darwin’s active, positive and flexible lifestyle Outcome Promote family friendly & healthy activities Key Strategies 2.3.3 Provide facilities and programs which encourage healthy lifestyle

choices Goal Facilitate and Maintain a Cohesive Community Outcome Facilitate community access and inclusion Key Strategies 5.1.1 Create more opportunities for the community to access services and

facilities RECOMMENDATIONS: THAT it be a recommendation to Council:- A. THAT Report Number 10P0004 KC:kl entitled, Libraries Information Update

for March 2010, be received and noted. KAREN CONWAY JOHN BANKSMANAGER LIBRARY SERVICES GENERAL MANAGER

COMMUNITY & CULTURAL SERVICES Any queries on this report may be directed to Karen Conway on 8930 0210 or [email protected]

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DATE: 1/4/2010 REPORT


COMMITTEE/OPEN A

APPROVED: JB


CULTURAL SERVICES APPROVED: DN

REPORT NO:

10C0043 DN:mh

COMMON NO:

1330602

SUBJECT: REGULATORY SERVICES UPDATE MARCH 2010

ITEM NO: 9.3 SYNOPSIS: This report provides Council with an update of activities undertaken within the Regulatory Services section during March 2010. GENERAL: CBD Parking During the month of March regulation of CBD parking was carried out by seven Rangers regulating all areas of on street CBD parking and off street Council car parks. Rangers actively patrolled the Mall to ensure there were no breaches of the By-Laws. Suburban Parking The regulation of suburban parking was carried out by a dedicated Ranger who conducted daily suburban enforcement patrols of Nightcliff, Casuarina, Parap, Cullen Bay, Fannie Bay, Alawa, Hibiscus, Karama, Rapid Creek and Stuart Park. The Suburban Ranger regulated all disabled bays, timed zones and responded to complaints received by the public. People who had vehicles for sale in a public place were asked to move their vehicles or risk being issued with an infringement. Council places a public notice advertisement in the Northern Territory News every six weeks advising the general public of the offence under By Law 101 (which relates to vehicles for sale in public places).

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PAGE: 2 REPORT NUMBER: 10C0043 DN:mh SUBJECT: REGULATORY SERVICES UPDATE MARCH 2010 Waterfront Precinct Two Rangers have continued to regulate parking at the Waterfront Precinct on weekends. On request Rangers regulate the area Monday to Friday. Generals Generals Rangers actioned notices for abandoned vehicles, long grass complaints and litter complaints. Regulatory Services is continuing to work with the Manager of Infrastructure in relation to long grass complaints by ensuring contractors are available to conduct works on a property if an owner does not comply with a long grass notice. Rapid Creek, Parap and Nightcliff Markets continue to be patrolled every weekend. Patrol hours are between 9.00am and 1pm noon on Saturdays and Sundays. Public Places Public Places Rangers continued to patrol such areas as Mindil Beach East Point and Vesteys Beach for illegal camping, a large number of campers have already been spoken to and notices have been issued. Information sheets have also been distributed to hostels and campervan hire companies within the City and in person to all campers at Mindil Beach, Vesteys and East Point Reserve informing them of Council By-Laws. In conjunction with this, all information has also been published on various Travel internet sites. The aim of the public places program is to minimise breaches of By Law 103, in particular persons camping/sleeping in public places and the obstruction of public facilities. Rangers also work in conjunction with Police to keep the problem of anti social behaviour in the municipality to a minimum. Co-ordinators for the HEAL program gave a presentation recently to all Council Rangers. Reasons for the presentation included:

o Familiarisation with other services that provide support (e.g. LNAC – LITS, IRO, Health Centres) for relationships and knowledge.

o Deepen understanding of causes and process of homelessness through knowing HEAL staff/sharing information about long term clients in the long grass.

o Exposure to innovative programs that build relationships (e.g. Arts in the Grass), Tuesdays and Thursdays.

Council Rangers will continue to work closely with the HEAL program and with other relevant organisations including First Response and Night Patrol.

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PAGE: 3 REPORT NUMBER: 10C0043 DN:mh SUBJECT: REGULATORY SERVICES UPDATE MARCH 2010 Animal Management Dog activity in public areas increased during the month and as a result there was an increase in the number of dogs impounded during the period. Cat impound figures however remained low during the March period. Although there were no serious dog attacks reported, Council Rangers did deal with a significant number of low level dog attacks. As a result inadequate fence letters were issued to several properties for the immediate containment of their animals. With the Council Registrations Officer active in the northern suburbs there has been an increase in licence and registration applications. This has also assisted in updating Council’s database with pet owners notifying Council of deceased or departed animals. Further inhouse training continues to be provided to Council Rangers including skills in the execution of seizure warrants and advance techniques used in investigating dog attacks. Education Council’s Animal Education Officer (AEO) continued working as part of the Top End Pet Expo Inc Committee to assist in the planning of the next Darwin Pet Expo, to be held at Marrara Indoor Stadium Sunday 18 April 2010. Council’s AEO has begun liaising with dog owners as part of a new process to manage barking issues. Owners of dogs with long-term barking issues are given one-on-one training and advice. It is envisaged that with the provision of this additional assistance from Council, a barking nuisance can be reduced considerably quicker and to an extent that the dog’s behaviour is no longer disturbing immediate neighbours. RECOMMENDATIONS: THAT it be a recommendation to Council that Report Number 10C0043 DN:mh entitled Regulatory Services Update March 2010 be received and noted. DAVE NEALL JOHN BANKSMANAGER REGULARTORY SERVICES


Any queries on this report may be directed to Dave Neall on 89300421 or [email protected]

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ENCL: YES DARWIN CITY COUNCIL



COMMITTEE/OPEN A APPROVED: JB



REPORT NO:

10C0046 KL:es APPROVED: KL

COMMON NO:

1747277

SUBJECT: YOUTH ADVISORY GROUP MINUTES 3 MARCH 2010,

APPOINTMENT OF NEW MEMBERS & RESIGNATIONS ITEM NO: 9.4 SYNOPSIS: Minutes of the Youth Advisory Group (YAG) meeting held on the 3 March, 2010 are presented for Council’s consideration. This report provides a summary of YAG and Council’s involvement in National Youth Week 2010. The meeting welcomed three potential new members and thanked three retiring members. GENERAL: PREVIOUS DECISION NO. 19/1648 (15/06/05) B. THAT Council continue to support youth participation opportunities that

emerge through the work of the GRIND youth newspaper team and the Youth Advisory Group

PREVIOUS DECISION NO 20/0505 (29/07/08) D. THAT young people be involved and consulted at all stages of the

development of any proposed youth facility of which Council has carriage of. E. THAT the Youth Advisory Group be appraised of any development pertaining

to the proposed youth facility and that their views be actively sought and considered.

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PAGE: 2 REPORT NUMBER: 10C0046 KL:es SUBJECT: YOUTH ADVISORY GROUP MINUTES 3 MARCH 2010, APPOINTMENT

OF NEW MEMBERS & RESIGNATIONS REPORT The March meeting of the Youth Advisory Group (YAG) welcomed three potential new members, Olivier Hasan-Fourcard, Joel Lawton and David Quested. Current members and those whose appointment is pending, are aged between 12 and 20 years, span both tertiary and secondary education sectors and several are employed either in a casual, part time or full time capacity. The group is diverse in ethnicity and indigenous youth are also represented. An increase in young male membership ensures a greater gender balance and is a result of proactive and dedicated recruitment by the responsible officers and the YAG membership themselves. Project coordinators Jane Tonkin, from Corrugated Iron Youth Arts, and Callum Poole attended the meeting to provide feedback and seek input into our National Youth Week 2010 activities. This year is a very exciting one for YAG and Council as we are participating in the facilitation of a special week long youth specific venue in the CBD, EPIC CENTRAL at Brown’s Mart. This project is a direct response to an idea from the YAG group to encourage a diverse range of activities and events in one central location for the duration of National Youth Week. YAG has been working closely with Corrugated Iron to realise this idea and funding has been obtained by Council from youth beyond blue and by Corrugated Iron from the NT Government representing over $34,000 in extra funding. As well as presenting the traditional BIG GIG, YAG’s involvement in EPIC CENTRAL includes membership of the steering committee, promotion and volunteer staffing. The event opens on Sunday 11 April and culminates with the BIG GIG on Saturday 17 April. The meeting also saw preliminary work begin on a joint fundraising event with Council’s Dili Sister Committee to raise funds for Fundasaun Hafoun Rai Timor (FHRT). A quiz night will be held during the coming dry season and will be organised by members of YAG and the Dili Sister City Committee. FINANCIAL IMPLICATIONS: There are no financial implications pertaining to this report STRATEGIC PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:- 5 FACILITATE AND MAINTAIN A COHESIVE COMMUNITY 5.1 Facilitate community access and inclusion Key Strategies: 5.1.4 Encourage and recognise volunteers

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OF NEW MEMBERS & RESIGNATIONS LEGAL IMPLICATIONS: The Youth Advisory Group (YAG) is an advisory committee established under Section 54 of the NT Local Government Act 2008. ENVIRONMENTAL IMPLICATIONS: Not relevant to this report. PUBLIC RELATIONS IMPLICATIONS: No immediate public relations implications have been identified in respect to this report however there is potential media interest in any Council activity. Council's Chief Officers Group review all reports and potential issues or media interest is brought to the attention of the General Manager, Cultural & Community Services. COMMUNITY SAFETY IMPLICATIONS: Nil DELEGATION: Nil. CONSULTATION: Youth Advisory Group membership

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OF NEW MEMBERS & RESIGNATIONS RECOMMENDATIONS: THAT it be a recommendation to Council:- A. THAT Report Number 10C0046 KL:es entitled Youth Advisory Group Minutes 3

March 2010, Appointment of New Members and resignations, be received and noted.

B. THAT Council appoint Olivier Hasan-Fourcard, Joel Lawton and David Quested

as members of the Youth Advisory Group for a 3 year term from 30 April 2010 to 29 April 2013 in accordance with Section 54 of the NT Local Government Act 2008.

C. THAT Council receive the resignations of Shana Stringer, Tom Wickham and Candy Wang.

KIN LEONG JOHN BANKSYOUTH SERVICES OFFICER GENERAL MANAGER

COMMUNITY & CULTURAL SERVICESAny queries on this report may be directed to Mr Kin Leong on 89300635 or [email protected]

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COMMITTEE/OPEN A

APPROVED: JB


CULTURAL SERVICES APPROVED: AF

REPORT NO:

10C0045 AF:kl

COMMON NO:

1176862

SUBJECT: UPDATE ON FURTHER SITES FOR COMMUNITY USE OF

FIREWORKS ON TERRITORY DAY

ITEM NO: 9.5 SYNOPSIS: This report provides an update on the prospect of identifying further sites where the community could be encouraged to utilise fireworks on Territory Day. GENERAL: At Council’s 2nd Ordinary meeting in February 2010, Council determined - That a further report be prepared that identifies possible sites where the community could be encouraged to utilise fireworks on Territory Day. In view of Council’s current resource commitment to the management and resourcing of the Mindil Beach exclusion zone, it is not currently viable, in terms of funding or the deployment of personnel, to consider this prospect for 2010. Council could consider the matter of sites for community use of fireworks on Territory Day in the future. FINANCIAL IMPLICATIONS: Nil STRATEGIC PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:-

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PAGE: 2 REPORT NUMBER: 10c0045 AF:kl SUBJECT: UPDATE ON FURTHER SITES FOR COMMUNITY USE OF FIREWORKS

ON TERRITORY DAY Goal 7 Demonstrate Effective, Open and Responsible Governance Outcome 7.1 Effective governance Key Strategies 7.1.1 Continuously review service delivery to meet the communities’ needs and

expectations Goal 7 Demonstrate Effective, Open and Responsible Governance Outcome 7.1 Effective governance Key Strategies 7.1.3 Manage Council’s affairs based on a sustainable financial strategy Goal 7 Demonstrate Effective, Open and Responsible Governance Outcome 7.2 Display strong and effective leadership, within Council and across

Government Key Strategies 7.2.1 Display contemporary leadership and management practices within Council LEGAL IMPLICATIONS: Nil ENVIRONMENTAL IMPLICATIONS: Nil PUBLIC RELATIONS IMPLICATIONS: It is likely that the public will view Council’s commitment to the fireworks exclusion zone at Mindil Beach as positive in and of itself. The lack of capacity to extend the exclusion zones is unlikely to result in unfavourable public relations. COMMUNITY SAFETY IMPLICATIONS: Whilst further exclusion zones may be optimal, Council has contributed to community safety as a result of the managing and resourcing of the fireworks exclusion zone at Mindil Beach.

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PAGE: 3 REPORT NUMBER: 10c0045 AF:kl SUBJECT: UPDATE ON FURTHER SITES FOR COMMUNITY USE OF FIREWORKS

ON TERRITORY DAY DELEGATION: Nil CONSULTATION: Nil PROPOSED PUBLIC CONSULTATION PROCESS: Nil APPROPRIATE SIGNAGE Nil RECOMMENDATIONS: That it be a recommendation to Council:- A. THAT Report Number 10C0045 entitled Update on Further Sites for

Community Use of Fireworks on Territory Day, be received and noted. ANNIE FARRELL JOHN BANKSPRINCIPAL POLICY OFFICER GENERAL MANAGER

COMMUNITY & CULTURALSERVICES Any queries on this report may be directed to Annie Farrell on 89300404 or [email protected]

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COMMITTEE/OPEN A

APPROVED: JB



REPORT NO:

10C0036 AF:kl

COMMON NO:

1701432

SUBJECT: OVERVIEW OF THE CONCEPTS AND VIABILITY OF THE

DEVELOPMENT OF A PET PARK IN DARWIN

ITEM NO: 9.6 SYNOPSIS: This report provides an overview of the concept of pet parks including a “How to Create a Pet Park” Manual to guide the considerations required to develop this type of facility. GENERAL: Previous Decision – 20\2309 (24/11/09) That a report be prepared in respect to the potential development of a Pet Park within Darwin Municipality. REPORT REGULATORY ENVIRONMENT Drawn from Council’s Animal Management Plan, the following information summarises the regulatory environment in relation to dog ownership in order to contextualise the concept of pet parks - Council recognises that pet owners need suitable areas to exercise their dogs safely. Equally, others must be able to use our wonderful open spaces without fear of harassment by uncontrolled dogs. All public parks and beaches controlled by Darwin City Council are dog off-lead areas. If a dog is off-lead in these areas, you must maintain effective control of your dog and carry a lead.

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PAGE: 2 REPORT NUMBER: 10C0036 AF:kl SUBJECT: OVERVIEW OF THE CONCEPTS RELATING TO AND VIABILTY OF THE

DEVELOPMENT OF A PET PARK IN DARWIN. What is effective control? Council requires you, the owner, to have effective control of your dog in an off-lead area by ensuring: • your dog is responsive to your command and is close to you • you can see your dog • your dog is on a lead when it exits the exercise area • you do not allow your dog to fight with other dogs • you do not allow your dog to rush up to other park or beach users and • you do not allow your dog to chase bike riders. Bicycle and walking paths In Darwin we have a lengthy and well maintained network of cycle and pedestrian paths. Most of these paths are for shared use, with many people using these facilities with their dogs. You can walk your pet on the path if you are in control and it is on a lead. If your pet is not on a lead, it must be clear of the path. Enforcement Council’s Regulatory Services Officers routinely patrol off-lead areas. If your dog is not under effective control in an off-lead area, you may be issued with a notice or fine. If your pet is on a path and it is not on a lead, you may be issued with a notice or fined under the By-Law (67 (1) Dog or cat at large). PET PARK CONCEPT Whilst there are no precise figures in relation to the number of pet parks across Australia, they appear to be an emerging and popular community facility provided by many local councils. The following is an overview of the principles, concepts, advantages and disadvantages of pet parks compiled by Council’s Animal Education Officer: Pet parks may be considered beneficial venues for the following reasons:

• socialising dogs, especially ‘only-child dogs’’ • socialising dog owners 1 • exercising dogs within a safe, enclosed area, away from traffic • exercising owners • non-territorial dog meeting places • to allow people with low mobility to have their dog run in a safe area and

return safely • to allow dogs to have contact with people who want to be near dogs • to allow people who like dogs but do not own any, to have contact with them • to educate dog owners via signage, flyers, Ranger visits

1 Socialised and exercised dogs are considered less likely to display unacceptable behaviours at home, including aggression and barking.

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DEVELOPMENT OF A PET PARK IN DARWIN.

• for events such as micro-chipping days and educative expos, etc • added opportunity for community members to connect with each other in

relation to shared interests and values adding to the “social capital” of a community.

Dedicated pet parks require planning, built structures, plantings and maintenance including:

• secure, purpose-built fencing (black) • secure child-proof gates (crescent latch) with, optimally, double-entry • water in suitable containers • adequate parking • shade • a variety of suitable substrates including lawn • paths • rubbish bins • poop bags/dispensers • rain shelters • seating • equipment – pipes, jumps, slalom • signage (instructional and educational) • lighting, if feasible, to facilitate late evening and night usage in view of, at

times, Darwin’s prohibitive tropical climate • dog wash tap with shower head

Potential drawbacks of pet parks are:

• potential vandalism of structures • reduced access to areas previously used for other activities • encouragement of irresponsible dog owners to frequent the area, resulting in

unwanted behaviours such as dog fighting • undesirable aesthetic • risks associated with poorly maintenance • if it is too small to allow plenty of dogs to use at a time • if faeces is not removed • if dogs bark excessively • if close to children’s playground • if its presence then results in restrictions to off-leash dog walking in

surrounding areas • costs associated with the provision and maintenance of structures and

services • community concern that all public areas should be for everyone

Palmerston City Council’s (PCC) pet park was developed, in conjunction with sponsors, in 2000 at Marlow’s Lagoon and is used regularly and frequently by many community members. Its features include obstacles for agility and behaviour training

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DEVELOPMENT OF A PET PARK IN DARWIN. and access to the lagoon for dog swimming. It has many of the infrastructural facilities and features described above and is considered by dog owners to be an effective and desirable facility in which to exercise, socialise and train dogs. The park is lit from 7pm to 11pm every evening and is accessible 24 hours, seven days per week.2 PCC’s web-site informs the public about its pet park in the following way, providing an insight into the scale of the facility: Marlow Lagoon Pet Park The pet park has been developed by Palmerston City Council in conjunction with Pedigree pet foods and various other sponsors for use by dogs with their owners.

The park consists of 8 obstacles located at the western end of Marlow Lagoon Reserve and is available for use by everyone 7 days a week, 24 hours a day. For health and safety reasons please do not jump your dog if it is not yet fully mature (ie. Under 12months of age, this age varies according to the breed of your dog) as this may cause permanent damage to immature joints. When first using the park we advise keeping your dog on lead. Do not attempt the jumps off lead unless your dog is under control. Show your dog each jump before attempting it.

2 Per PCC’s Gordon Boettcher, Team Leader, Rangers, on December 15 2009.

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DEVELOPMENT OF A PET PARK IN DARWIN. Your dog needs to be under control at all times. You will also need to carry your lead at all times to enable you to quickly clip it on your dog should you need to. Please use only a leather or webbing collar on your dog to avoid neck and spinal injuries. Bitches in season are not permitted. Pick up after yourself and your pet (pet poo bags are available from the dispenser on site). Keep the gate to the car park shut at all times to avoid accidents. Give consideration to other park users, do not allow your dog to interfere or cause a nuisance to others. Avoid your dog overheating by giving him/her plenty of rest and a cool drink of water. The splash trough provides a great place for your dog to get in and cool off. Your dog will enjoy using this park the most if you give him/her lots of encouragement and praise as you use the obstacles.3 Other Councils Gold Coast City Council provides many off-leash areas for dogs including agility equipment in a number of those areas. It draws a clear link between healthy, socialised and exercised dogs and enhanced and communities in terms of safety and amenity.4 The City of Salisbury provides 9 “dog friendly parks” and describes them as “fenced parks (which) have been designed to provide interesting recreational environments including obstacle courses, lawned areas and seating for owners and their dogs. Doggy litter bags, taps and bowls are provided on site.”5 The City of Mitcham in South Australia developed a discussion paper about dog parks in 2007 and, after Council endorsement to proceed to create the facility, a comprehensive Dedicated Dog Park Manual (partially attached) was then developed in 2009 providing a template of concepts for consideration. 6 The manual’s content includes ideas on:

• how to get started • locations for suitable for a dog park • criteria to be used • is there a need to develop a dog park? • who should be involved • costs and funds • public consultation • design

3 http://www.palmerston.nt.gov.au/site/page.cfm?u=356 4 http://www.goldcoast.qld.gov.au/t_standard2.aspx?pid=7011 5 http://cweb.salisbury.sa.gov.au/manifest/servlet/page?pg=9760&stypen=html 6 http://www.mitchamcouncil.sa.gov.au/webdata/resources/files/cc_hood_reserve_discussion_paper

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DEVELOPMENT OF A PET PARK IN DARWIN. In summary, it is a significant trend for local governments to create pet parks as part of their animal management plans and to enhance the amenity of and breadth of facilities within the locale. Preliminary and approximate costing of a 4 hectare pet park in Darwin is as follows:

• lighting - approximately $300 000 • fencing for approximately 20 000 square metres (800 lineal metres) at $60/

lineal metre = $48 000 + $10 000 contingencies = $58 000 • 2 x gates for person and dog access - $1000 • 1 x gate for vehicle/tractor access - $1000 TOTAL CAPITAL COSTS = $360 000 • maintenance

o mowing - $200/ week = $10 400/annum o plant - $240/week (2 officers) = $12 480/annum o water rates - $700/annum o infrastructure maintenance - $15 000/annum o rubbish bins - $10 per empty x 5 bins x 2 empties / week = $100 /

week = $5200/annum o water tap installation – 1x 50 metres from main line and 1 x 150

metres from main line @ $50 /metres = $2 500 + $7 500 = $10 000 o bench chairs x 5 (units + concrete slab) = $5 000 o poo bags + dispenser @ $50 / week = $2 600/annum

TOTAL MAINTENANCE PER ANNUM (approximate) = $61 380

Council officers have identified two potential sites for a pet park in Darwin:

• adjacent to the Fannie Bay oval in Fannie Bay • the Lake Alexander end of East Point Reserve

Given the very substantial capital and maintenance expenditure required for a pet park of this type and in view of the popularity of the concept, one approach to the provision of this type of facility is for a land owner to seek financial support from Council to develop and conduct such a facility. FINANCIAL IMPLICATIONS: Significant in terms of infrastructure, particularly the installation of lights (as above).

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DEVELOPMENT OF A PET PARK IN DARWIN. STRATEGIC PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:- Goal 2 Enhance Darwin’s Active, Positive and Flexible Lifestyle Outcome 2.1 Improve urban enhancement around Darwin Key Strategies 2.1.1 Manage and maintain the municipal landscaping and infrastructure to a

standard that meets community needs Key Strategies 2.1.5 Participate and partner in activities that contribute to a safer Darwin Goal 2 Enhance Darwin’s Active, Positive and Flexible Lifestyle Outcome 2.2 Increase recreational, cultural and heritage experiences Key Strategies 3.1.1 Enhance public spaces and encourage greater use by the community LEGAL IMPLICATIONS: Nil ENVIRONMENTAL IMPLICATIONS: Nil PUBLIC RELATIONS IMPLICATIONS: Nil at this stage although, should a pet park proceed, Council could be viewed positively as a result of the provision of a further community service. COMMUNITY SAFETY IMPLICATIONS: Nil at this stage DELEGATION: Nil

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DEVELOPMENT OF A PET PARK IN DARWIN. CONSULTATION:

• Council’s Animal Management Education Officer • Palmerston City Council (including on-site pet park visit ) • City of Mitcham • City of Salisbury • Gold Coast City Council

PROPOSED PUBLIC CONSULTATION PROCESS: Nil at this stage APPROPRIATE SIGNAGE Nil at this stage RECOMMENDATIONS: That it be a recommendation to Council:-

A. THAT the Report Number 10C0036 AF:kl entitled Overview of the Concepts and Viability of the Development of a Pet Park in Darwin be received and noted.

B. THAT Council refers $25,000 ($20,000 operational and $5,000 equipment) to

2010/2011 budget for a specific grant scheme for the purpose of funding a dog training and off-lead exercise area.

ANNIE FARRELL JOHN BANKSPRINCIPAL POLICY OFFICER GENERAL MANAGER COMMUNITY &

CULTURAL SERVICES Any queries on this report may be directed to Annie Farrell on 89300404 or [email protected]

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COMMITTEE/OPEN A

APPROVED: JB



REPORT NO:

10C0013 AF:kl

COMMON NO:

1770510

SUBJECT: UPDATE ON STATUS OF COUNCIL'S GARDENS AMPHITHEATRE

AND RECOMMENDATION TO PROCEED TO AN EXPRESSION OF INTEREST FOR THE PURPOSE OF ITS MANAGEMENT

ITEM NO: 9.7 SYNOPSIS: This report provides Council with an update on the current status of the Amphitheatre and a recommendation to proceed to an Expression of Interest for the purpose of its external management. GENERAL: Background The Amphitheatre is a 7000 patron capacity non-smoking venue owned by Council with a recent history of external management by Jamitt Productions and reverting to internal management in 2004. Bookings, etc, are currently managed by Customer Services and maintenance is undertaken by the Infrastructure Department. In 1996 a $400,000 refurbishment resourced jointly by Council and the NT Government resulted in the renovation of the soundshell, the extension of the stage, upgrade of power, realignment and repair of the fence-line to close access via Geranium Street and the construction of a new toilet facility. This refurbishment addressed minimum requirements rather than the more comprehensive undertaking which, according to a commissioned report, was required to optimise the Amphitheatre in order to compete to attract local, interstate and international promoters. In 2005/06 a further upgrade of the facility was undertaken including the renovation of the stage area, the installation of roof trusses, the erection of a ticketing purchase point and the provision of power to the lawned area.

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PAGE: 2 REPORT NUMBER: 10C0013 AF:kl SUBJECT: UPDATE ON STATUS OF COUNCIL'S AMPHITHEATRE AND

RECOMMENDATION TO PROCEDD TO AN EXPRESSION OF INTEREST FOR THE PURPOSE OF ITS MANAGEMENT.

Significant infrastructural shortfalls remain, however, including:

• the poor condition of the perimeter fence which requires remedying on each occasion of usage (including the requirement to hire added security to patrol the area)

• the lack of office space and dressing rooms which requires the temporary erection of marquees and demountables on each occasion of usage

It is proposed, for the purpose of efficiency and enhanced benefit to the community (including greater expertise in relation to performance venue management including an understanding of economies of scale to attract acts that may not otherwise be viable, the facility to foster local acts and keen insights into local, national and international performance artists) that the management of the Amphitheatre is undertaken by an external organisation via an Expression of Interest process. Council responsibilities

• Setting of fee structure • Partial venue promotion via an allocation of $1500 • Ground and building maintenance • Approval of hire contracts and conditions

The broad operational mandate for managing the venue will include accounting for the locale of the Amphitheatre in terms of its proximity to residents, the facilitation of local acts and the maintaining of the current threshold of usage (that is, approximately ten to twelve acts comprised of approximately four festival events, three to four “rock” concerts and four symphony-like performances) per annum. Management responsibilities

• Administration and bookings including the collection and disbursement of all Council fees, charges and security deposits associated with the hire of the venue.

• Pre and post event site inspections including electricity meter readings. • Adherence to the “Amphitheatre Hirers Agreement” and “Amphitheatre Hiring

Guidelines and Requirements” schedules detailing prospective hirers’ responsibilities for security, insurance, food and beverage, conditions upon the provision of alcohol, noise curfews, parking and any other operational matters as required.

• Advice to Council of bookings with sufficient notice to ensure Council is able to prepare the venue.

• Notify and liaise with Darwin Botanical Gardens staff of all hires scheduled to occur at the venue.

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Requirements for Expressions of Interest Expressions of Interest will require the following information to be provided:

• Name and contact details of applicant • Experience in managing and promoting outdoor or other venues • Particular interest in managing the Amphitheatre • Proposal for how the venue will be managed and used • Incorporation of the expectations of Council as the owner of the venue • Proposed promotional activities both local and national • How local community groups and traditional users will be accommodated at

the venue • Proposed length of management contract • Proposed financial arrangements via management fee or cost or profit-sharing

model The Expression of Interest brief requires the development of criteria to assess applications which should include cost and capacity factors. FINANCIAL IMPLICATIONS: The Amphitheatre is currently managed via internal Council resources and it is anticipated that there will be a resource gain in the transition to external management. STRATEGIC PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:- Goal 7 Demonstrate Effective, Open and Responsible Governance Outcome 7.1 Effective governance Key Strategies 7.1.1 Continuously review service delivery to meet communities’ needs and

expectations

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Goal 7 Demonstrate Effective, Open and Responsible Governance Outcome 7.1 Effective governance Key Strategies 7.1.4 Apply a total asset management approach to Council assets LEGAL IMPLICATIONS: Nil ENVIRONMENTAL IMPLICATIONS: Nil PUBLIC RELATIONS IMPLICATIONS: Nil at this stage COMMUNITY SAFETY IMPLICATIONS: Nil DELEGATION: General Manager, Community and Cultural Services CONSULTATION: Nil PROPOSED PUBLIC CONSULTATION PROCESS: Per requirements of Council’s Expression of Interest procedures. APPROPRIATE SIGNAGE Nil

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RECOMMENDATIONS: THAT it be a recommendation to Council:- A. THAT Report Number 10C0013 AF:kl entitled Update on Status of Council's

Gardens Amphitheatre and Recommendation to Proceed to an Expression of Interest for the Purpose of its Management., be received and noted.

B. THAT Council proceeds to an Expression of Interest process for the purposes

of external management of Garden’s Amphitheatre using the following criteria:

• Experience in managing and promoting outdoor or other venues • Particular interest in managing the Amphitheatre • Proposal for how the venue will be managed and used • Incorporation of the expectations of Council as the owner of the venue • Proposed promotional activities both local and national • How local community groups and traditional users will be

accommodated at the venue • Proposed length of management contract • Proposed financial arrangements via management fee or cost or profit-

sharing model C. THAT Darwin City Council pursuant to Section 32 (2) of the Local

Government Act 2008 hereby delegates to the Chief Executive Officer or his delegate for the time being, the power to proceed to an Expression of Interest process regarding the management of Gardens Amphitheatre.

ANNIE FARRELL JOHN BANKSPRINCIPAL POLICY OFFICER GENERAL MANAGER COMMUNITY &

CULTURAL SERVICES Any queries on this report may be directed to Annie Farrell on 89300404 or [email protected]

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DATE: 1/4/2010 REPORT


COMMITTEE/OPEN A

APPROVED: JB



REPORT NO:

10C0042 AF:kl

COMMON NO:

1601021

SUBJECT: ALTERNATIVES TO ILLEGAL CAMPING IN DARWIN

ITEM NO: 9.8 SYNOPSIS: This report updates Council on possible alternatives to illegal camping in Darwin including models drawn from other jurisdictions which experience similar issues of concern. GENERAL: At Council’s 2nd Ordinary meeting in August 2009, the following decisions were determined: B. THAT Council invites representatives of the caravan park industry and Tourism

Top End to meet with Council to discuss the issue of illegal campers.

C. THAT a further report be prepared to advise Council of the benefits and implications of seeking an amendment to the NT Planning Scheme to allow for the use of car parks for traveller mobile home usage.

REPORT Consultation with Industry In accordance with these decisions, in March 2010 Council’s General Manager (GM) of Community and Cultural Services (CCS) met with representatives from a cross-section of the caravan park industry and the General Manager of Tourism Top End and the following points were expressed:

• There is generally a 3 to 6 week annual period in which existing parks cannot cater for demand and an “overflow” occurs.

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PAGE: 2 REPORT NUMBER: 10C0042 AF:kl SUBJECT: ALTERNATIVES TO ILLEGAL CAMPING IN DARWIN

• Operators do not currently have policy or procedure by which backpackers are turned away from parks.

• That any further facility should be comparable to the high standard of existing parks to uphold Darwin’s reputation as a quality destination.

• Concern that the development of a further facility could undermine exiting operators and is therefore roundly opposed.

• That there is probably a trend of some travellers seeking minimal accommodations costs not linked to their income.

• There is strong support for Council to continue to enforce breaches of By-laws in relation to illegal camping.

• That some campers require greater supervision and oversight than others. Planning Advice In relation to seeking amendments to the NT Planning Scheme, the following advice was provided by the Department of Lands and Planning to Council’s Strategic Planner: Roads are controlled by the zone on the land nearby. Council might wish to develop a dry season caravan park at some place preferably with showers and toilets. If Council decides on a specific location we could discuss an amendment to the Planning Scheme. The Robbie Robbins reserve at Berrimah has approval to operate as a caravan park. See below. The caravan park will need to be registered in terms of the NT Public Health (Shops, Boarding Houses, Hostels and Hotels) Regulations. NORTHERN TERRITORY OF AUSTRALIA Planning Act - section 40 EXCEPTIONAL DEVELOPMENT PERMIT EDP07/0011 DESCRIPTION OF LAND THE SUBJECT OF THE PERMIT Portion 02265 Section 04273 Hundred of Bagot 762 STUART HWY, BERRIMAH 762 STUART HWY, BERRIMAH APPROVED PURPOSE To use and develop the land for the purpose of the operation of a caravan park, in accordance with the attached schedule of conditions and the endorsed plans.

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PAGE: 3 REPORT NUMBER: 10C0042 AF:kl SUBJECT: ALTERNATIVES TO ILLEGAL CAMPING IN DARWIN BASE PERIOD OF THE PERMIT This permit will lapse two years from the date of issue. RIGHT OF APPEAL There is no right of appeal against a determination by the Minister in relation to the grant or variation of an Exceptional Development Permit. DELIA PHOEBE LAWRIE Minister for Planning and Lands Page 1 of 5 / /2007 Page 2 of 5 EXCEPTIONAL DEVELOPMENT PERMIT EDP07/0011 SCHEDULE OF CONDITIONS

1. Works carried out under this permit shall be in accordance with drawings numbered 287-SK01Aand 287/SK01B endorsed as forming part of this permit.

2. No more than 28 caravans that are not involved with an equestrian event may

be accommodated on the Robbie Robbins Reserve and these visitors may not stay for a period exceeding 3 months. Camping in tents is not permitted.

3. On those occasions when there are equestrian events requiring exclusive use

of the site for competitor accommodation, there will be no caravan sites available other than for people involved with the equestrian event. Camping in association with equestrian events is permitted.

4. Any developments on or adjacent to any easements on site shall be carried

out to the requirements of the relevant service authority to the satisfaction of the consent authority.

5. No polluted and/or sediment laden run-off is to be discharged directly or

indirectly into the Department of Planning and Infrastructure drains or to any watercourse.

6. The owner is to provide documentary evidence to the satisfaction of the

consent authority upon the advice of the Department of Health and Community Services that the existing effluent disposal system is of sufficient capacity to cope with the projected increased loading.

7. All areas of the site that are used for the parking of caravans or for facilities

for visitors in caravans shall be maintained in a condition so they will not cause detriment to the amenity of the locality by reason of appearance or the emission of dust.

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8. Provision must be made on the land for the storage and collection of garbage and other solid waste. This area must be screened from public view to the satisfaction of the consent authority.

9. Electrical and Water reticulation to the site is to be provided to the

requirements and satisfaction of Power and Water Corporation at no cost to that Corporation.

NOTE The caravan park will need to be registered in terms of the NT Public Health (Shops, Boarding Houses, Hostels and Hotels) Regulations. Page 3 of 5 DELIA PHOEBE LAWRIE Minister for Planning and Lands / /2007Page 4 of 5 NORTHERN TERRITORY OF AUSTRALIA Planning Act - Section 41 EXCEPTIONAL DEVELOPMENT PERMIT EDP07/0011 REASONS FOR THE DECISION

1. The proposed development of the site as a caravan park is unlikely to negatively impact on the amenity of the area subject to appropriate management in accordance with the conditions of the Exceptional Development Permit and will not prejudice the ongoing use of the site to provide equestrian event facilities.

2. In this instance, it is preferable to issue an exceptional development permit

than to amend the Northern Territory Planning Scheme on the basis that the principal use of the land will remain for equestrian events and the use of the land for a caravan park can be accommodated without adverse environmental impact.

3. Amendment of the proposal without further exhibition to include Section 4273,

Hundred of Bagot is considered appropriate and practical as the land is included within the fenced Robbie Robbins Reserve and is maintained by the Board of Trustees responsible for the Robbie Robbins Reserve (Portion 2265).1

Regulatory Approach – Enforcement of By-law 103 Per Council’s Manager of Regulatory Services, an increase in Regulatory enforcement occurred during the period 1 May 09 and 01 October 09 when the tourist season was at its peak (based on data recorded during the course of regular patrols conducted by Council Rangers).

1 Advice provided by Strategic Lands Planning, NT Department of Lands and Planning on February 11 2010.

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PAGE: 5 REPORT NUMBER: 10C0042 AF:kl SUBJECT: ALTERNATIVES TO ILLEGAL CAMPING IN DARWIN Public Place patrols operate Monday-Friday commencing at 6am, concluding at approximately 7pm with rostered patrols also being performed on the weekend. During the 2009 tourist season there was a focus on regulating areas that were identified as being popular camping areas amongst overseas travellers including East Point Reserve, Mindil Beach and the Darwin Esplanade. Council Rangers conducted out of hours patrols in conjunction with the NT Police through identified areas to address the issue of travellers choosing to camp in public areas. Methods to address illegal camping practices included:

• Information brochures being supplied to all backpacker accommodation businesses and bars located within the CBD precinct explaining Council By-laws in relation to illegal camping

• Selected tourist websites being provided with information pertaining to illegal camping laws within the Darwin municipality

• 4am starts involving up to 10 Rangers • Late night patrols being conducted in an effort to provide information on illegal

camping to those who were considered 'potential' campers • Patrols being conducted during the weekend both during the early morning

and late afternoon • Infringements being issued to all persons found camping in public places

including those sleeping on beaches These strategies will be replicated in the lead-in to and during the 2010 tourist season. Strategies in Other Jurisdictions Broome A number of years ago Broome Shire Council developed partnerships with three community groups (PCYC, Broome Pistol Club and the Seventh Day Adventist Church) to co-manage a number of overflow facilities on crown land to cater for the travellers to Broome who cannot be accommodated in existing facilities during the peak tourism season. The Shire has developed an Overflow Caravan Park policy which provides Council with an exemplar of the objectives, legislative requirements and principles informing a well-developed and robust approach to illegal camping, as follows: Objective: To provide overflow caravan park facilities in the Shire that will accommodate additional numbers of tourists stays when existing caravan parks are operating at or near capacity. This policy will ensure that the operation of overflow caravan parks within the Shire of Broome complies with legislative requirements.

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PAGE: 6 REPORT NUMBER: 10C0042 AF:kl SUBJECT: ALTERNATIVES TO ILLEGAL CAMPING IN DARWIN Ensure that there is a consistency of regulation so that all overflow caravan parks operate and meet the same standard. Ensure that the operation of overflow caravan parks does not impact on the viability of permanent caravan parks. Legislative Requirements: The legislative base for the overflow caravan parks will be in accordance with the Caravan Parks and Camping Grounds Act and Regulations. Policy:

1. This policy applies to the following approved overflow caravan parks, these are:

Broome Police and Citizens Youth Club (PCYC), Broome Pistol Club Seventh Day Adventist Church Broome Speedway

2. The overflow caravan parks will only be opened upon direction from the Shire

of Broome, once an inspection by an Environmental Health Officer has been conducted and the overflow caravan park meets legislative requirements (Caravan Parks and Camping Grounds Regulations 1997). They will be opened in the following order:

Broome Police and Citizens Youth Club (PCYC), Broome Pistol Club Seventh Day Adventist Church. Broome Speedway

The opening dates for the approved overflow caravan parks will be determined by the Shire of Broome and formal advice will be provided to the overflow caravan park operator. A written licence will be provided for the time that the overflow caravan park is operating. The expiry date on the licence is an approximate closing date. Direction will be given in writing when the overflow caravan park is to close. The Shire will determine opening and closing times based on advice from the permanent caravan parks as to the number of sites left, Broome Visitor Centre enquiries and any other advice that comes to hand about the tourist numbers requiring caravan accommodation.

3. The Shire of Broome is responsible for and will monitor the legislative and

licence conditions. Overflow caravan parks must comply with these requirements whilst the overflow caravan park is in operation.

The Shire of Broome has the right to revoke the licence at any time.

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4. A maximum of seven nights stay within any 3 month period at the overflow caravan park will apply. People are permitted to stay for a total of seven days, but these days do not have to be consecutive. Overflow caravan park operators are to provide weekly, a copy of the register list to the Shire of Broome Health Services.

5. Overflow caravan park operators are to inform the Broome Visitors Centre

twice daily, once in the morning at 10.30am and once in the afternoon at 3.30pm of their occupancy status.

6. It is up to the discretion of the overflow caravan park operator if they wish to

accept animals, including dogs. If, an overflow caravan park does accept animals, then there are legislative requirements contained in the Caravan Parks and Camping Grounds Regulations 1997 that must be met.

7. Patrons are not permitted to conduct commercial or profit making business

activities within an overflow caravan park.

8. Advertising for overflow caravan parks is not permitted other than through the Broome Visitors Centre. Direction signage is allowed, as long as it complies with the Town Planning requirements.

9. Waste disposal including, sullage and refuse, is the responsibility of the

overflow caravan park operator.

10. A caretaker is allowed to reside at the overflow caravan park for the term of the temporary licence upon request and written approval from the Shire of Broome. If additional caretakers are required, a request must be made in writing to the Shire of Broome.

11. Application may be made to the Shire of Broome for the approval to store

caravans at the overflow caravan park. A request can be made in writing to the Shire of Broome. Approval will be assessed on the total number and the length of time that un-occupied caravans are to be parked on-site.

Overflow Sites Within a Permanent Caravan Park Policy:

1. The Shire of Broome will no longer specify in a licence for a permanent facility, an area of the facility as an overflow area.

2. The reduced rate for overflow sites within a permanent caravan park will no

longer be applied to a licence.

3. The caravan park operator is to determine what sites of the permanent caravan park are to be used and when. 2

2 Per Dimity Hargrave, Manager Health Services, Broome Shire Council, on March 19 2010

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PAGE: 8 REPORT NUMBER: 10C0042 AF:kl SUBJECT: ALTERNATIVES TO ILLEGAL CAMPING IN DARWIN Kununurra According to the Kununurra Visitor Centre, the agricultural grounds which were previously used for the purpose of a temporary overflow facility have been transformed into a tourist park. This additional facility has resulted in all travellers who are prepared to pay for their accommodation being catered for for all but two days or so in the peak season. There remains in Kununurra, however, travellers who camp illegally notwithstanding the capacity to be accommodated at facilities as a result of their “decision” to avoid payment if at all possible.3 Cairns According to the Cairns and Tropical North Visitors Information Centre, there are no overflow facilities in Cairns and existing traveller parks have sufficient capacity to cater for demand in the peak tourist season. Whilst there is sporadic illegal camping in the municipality, there is little evidence of the issue being pervasive. According to the Cairns City Council there are free camping facilities on the outskirts of Cairns in which travellers can stay for up to 48 hours and return to each of them in a rotating manner. These facilities aim to, in part, cater for travellers who cannot afford or choose not to pay for accommodation. There is a significant number of illegal campers throughout the year which the Council remediates primarily via a regime of enforcement. That is, every day of the year a regime of officers patrol the municipality according to “intell” gleaned from various sources. The first step of the enforcement process is for a notice to be issued (see attached) and further non-compliance results in a $500 fine. The Council’s “local laws” (By-laws) allow for the confiscation of the vehicles of illegal campers and the Federal police are often engaged by Council to interview the campers as added leverage to discourage the activity. There is evidence that, as a result of this enforcement regime, the number of illegal campers has fallen.4 Affordable Housing Context Significantly, it has been established anecdotally that a number of illegal campers in the Darwin municipality are employees of the hospitality industry who are adversely impacted as a result of the lack of affordable rental housing in Darwin. To this end, and whilst there should be every endeavour by Council to address the issue of illegal camping in Darwin, the possibility that underlying factors including prohibitive affordable housing policies and limited investment in this type of housing contribute to this matter and should be addressed by the NT Government.

3 Per Narelle Brook, General Manager, Kununurra Visitors Centre, on March 22 2010 4 Per the Local Laws Compliance Officer, Cairns City Council on March 22 2010

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PAGE: 9 REPORT NUMBER: 10C0042 AF:kl SUBJECT: ALTERNATIVES TO ILLEGAL CAMPING IN DARWIN As Sylvia Wolf, President of Tourism Top End recently said about the issue of illegal camping, “The good thing about Darwin is (illegal campers) know there's work and when you look at the situation if they weren't here, you know there's people pulling beer, washing cars, they're out on the boats they're making beds in hotels, so really if we didn't have them here this year we'd be in trouble.5 FINANCIAL IMPLICATIONS: Nil at this stage STRATEGIC PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:- Goal 1 Achieve Effective Partnerships and Engage in Collaborative Relationships Outcome 1.1 Improve relations with all levels of Government Key Strategies 1.1.5 Influence Government and developers to develop sustainable projects which

reflect Darwin’s lifestyle Outcome 1.2 Effectively engage with community Key Strategies 1.2.1 Increase involvement of the Business Community for developing solutions to

local issues Goal 2 Enhance Darwin’s Active, Positive and Flexible Lifestyle Outcome 2.1 Improve urban enhancement around Darwin Key Strategies 2.1.4 Provide a clean and liveable municipality LEGAL IMPLICATIONS: Nil 5 http://www.abc.net.au/stateline/nt/content/2006/s2670323.htm viewed on March 22 2010

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PAGE: 10 REPORT NUMBER: 10C0042 AF:kl SUBJECT: ALTERNATIVES TO ILLEGAL CAMPING IN DARWIN ENVIRONMENTAL IMPLICATIONS: Nil PUBLIC RELATIONS IMPLICATIONS: Potentially positive insofar as the report demonstrates Council’s commitment to identifying solutions to the issue of illegal camping in Darwin. COMMUNITY SAFETY IMPLICATIONS: Potentially positive should solutions to illegal camping be identified and developed. DELEGATION: Nil CONSULTATION:

• NT Department of Lands and Planning • Tourism Top End • Representatives from Darwin’s caravan park industry excluding south of

Howard Springs • Broome Shire Council • Kununurra Visitors Centre • Cairns City Council • Cairns and Tropical North Visitors Information Centre • Manager, Regulatory Services

PROPOSED PUBLIC CONSULTATION PROCESS: Nil APPROPRIATE SIGNAGE Nil

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PAGE: 11 REPORT NUMBER: 10C0042 AF:kl SUBJECT: ALTERNATIVES TO ILLEGAL CAMPING IN DARWIN RECOMMENDATIONS: That it be a recommendation to Council:- A. THAT Report Number 10C0042 AF:kl titled Alternatives to Illegal Camping in

Darwin, be received and noted. B. THAT Council commences the exploration of potential sites for the purpose of

the development of an overflow facility to cater for travellers.

C. THAT Council erects additional signage at the Esplanade, Vestey’s Beach, East Point, Mindil Beach and other locations, as required, indicating the illegality of camping in universal pictorials and multiple languages.

D. THAT Council promotes the enforcement of By-law 103 associated with illegal

camping in the Darwin municipality. ANNIE FARRELL JOHN BANKSPRINCIPAL POLICY OFFICER GENERAL MANAGER

COMMUNITY & CULTURAL SERVICES Any queries on this report may be directed to Annie Farrell on 89300404 or [email protected]

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10 SISTER CITIES COMMUNITY COMMITTEE ITEMS 10.1 INFORMATION ITEMS Nil

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COMMITTEE/OPEN A

APPROVED: JB



REPORT NO:

10C0047 KH:mrg

COMMON NO:

1763370

SUBJECT: KALYMNOS SISTER CITY COMMUNITY COMMITTEE MINUTES 23

MARCH 2010 & BUDGETARY RECOMMENDATIONS ITEM NO: 10.2.1 SYNOPSIS: The minutes of the 23 March 2010 Kalymnos Sister City Community Committee meeting are presented for Council’s information. This report seeks Council’s endorsement of the Committee’s proposed budgetary expenditure of its 2009/2010 allocation for the Collecting Kalymnos initiative. GENERAL: The minutes of the 23 March 2010 Kalymnos Sister City Community Committee meeting are presented for Council’s consideration of the Committee’s recommendations for budgetary expenditure this financial year. PREVIOUS DECISION DECISION NO.20\2279 (24/11/09) B. THAT Council match the funds raised by the Kalymnos Sister City Community

Committee as per the Community Committee Projects Funding Policy to the amount of $892.37.

REPORT: The Kalymnos Sister Cities Community Committee met on March 23rd 2010 and identified its priority project(s) for the remainder of this financial year. For a number of years the Kalymnos Sister City Community Committee has programmed the Collecting Kalymnos initiative within its Action Plan, however it is yet to be completed. This project has involved the collection of a large range of memorabilia that is currently held in storage in a number of locations and has yet to be finalized

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PAGE: 2 REPORT NUMBER: 10C0047 KH:mrg SUBJECT: KALYMNOS SISTER CITY COMMUNITY COMMITTEE MINUTES 23 MARCH 2010

MEETING & BUDGETARY RECOMMENDATIONS on account of a lack of suitable showcasing facilities and the absence of a designated home for the collection. The Committee discussed at length their keenness to see this project to fruition and identified the need for quality movable showcase cabinets that would enable the Collecting Kalymnos collection to be displayed. Although the locations are yet to be finalized, should Council resolve to support the Committee’s recommendations, the membership will actively secure its preferred location for the display. Possibilities at this stage include Charles Darwin University, the Kalymnian Brotherhood and the Civic Centre. The Committee acknowledged the requirement of quality cabinets for display purposes and identified the need for sturdy moveable and secure showcase(s). Depending on cost, the cabinets may be either custom built or ready made and once the cabinets are ready and the display assembled, the Committee would like to host a launch function and promote the Collecting Kalymnos exhibition. FINANCIAL IMPLICATIONS: Budget Item Number 05/224001/300 (WO1584) On account of previous fundraising efforts undertaken by the Committee, Council’s dollar for dollar fundraising match (capped at $1000) coupled with its unexpended budget allocation of $4000, the Committee has at its disposal, $6930.19 for committee projects that must be expended by 30 June 2010. STRATEGIC PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:- Goal 6 Promote Brand Darwin Outcome 6.2 Promote our Darwin city Key Strategies 6.2.4 Strengthen international relationships through Sister Cities and other activities LEGAL IMPLICATIONS: Nil. ENVIRONMENTAL IMPLICATIONS: Nil pertinent to this report.

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MEETING & BUDGETARY RECOMMENDATIONS PUBLIC RELATIONS IMPLICATIONS: The launch and ongoing display of the Collecting Kalymnos project presents a positive opportunity for Council to illustrate its colourful and historic linkages with its Sister City, Kalymnos and further provides opportunity to favourably profile aspects of the work undertaken by Council’s Sister City Community Committees. As there is potential media interest in any Council activity, Council’s Chief Officers Group review all reports and potential issues or media interest is brought to the attention of the General Manager, Cultural & Community Services. COMMUNITY SAFETY IMPLICATIONS: Not applicable to this report. DELEGATION: The recommendations contained within this report require a determination by the full Council. CONSULTATION: This report is informed by the Kalymnos Community Committee membership. PROPOSED PUBLIC CONSULTATION PROCESS: Nil. APPROPRIATE SIGNAGE The Collecting Kalymnos exhibition if endorsed by Council, will provide numerous opportunities for exposure of Council’s Sister City relationship with Kalymnos.

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MEETING & BUDGETARY RECOMMENDATIONS RECOMMENDATIONS: THAT it be a recommendation to Council:- A. THAT Report Number 10C0047 KH:mrg entitled, Kalymnos Sister City

Community Committee Minutes 23 March 2010 and Budgetary Recommendations be received and noted.

B. THAT up to $6000 from the Kalymnos Sister City Community Committee budget be allocated to finalising the Collecting Kalymnos display project by purchasing moveable display cabinets and that the remaining funds (approximately $930.19) be allocated to the promotion and launch of the Collecting Kalymnos initiative.

KATIE HEARN JOHN BANKSMANAGER COMMUNITY SERVICES GENERAL MANAGER

COMMUNITY & CULTURAL SERVICES Any queries on this report may be directed to Katie Hearn on 89300560 or [email protected]

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COMMITTEE/OPEN A

APPROVED: JB



REPORT NO:

10C0048 KH:kl

COMMON NO:

1765459

SUBJECT: DILI SISTER CITY COMMUNITY COMMITTEE MINUTES 23 MARCH

2010 & PROJECT PROPOSALS ITEM NO: 10.2.2 SYNOPSIS: The minutes of the March 23rd 2010 Dili Sister City Community Committee meeting are presented for Council’s information. This report presents 2 project proposals developed by the Committee for implementation this financial year should Council consider the projects favourably. REPORT: This report presents the minutes of the Dili Sister City Community Committee, held on March 23rd 2010. The committee discussed a range of items with a deliberate focus on prioritising project proposals recommended for expenditure this financial year. Continuing its commitment to youth identified projects and support for Fundasaun Hafoun Rai Timor (FHRT), 3 priority projects are presented for Council’s consideration. Each project is complementary of the Committee’s Action Plan, falls within current budget allocations and if endorsed can be implemented by June 30th 2010. Project 1 Seeding Funds for Establish of Internet Café & Computer

Replacement – FHRT Council through the work of the Dili Sister City Community Committee and as a follow on from the delegation to Dili in 2009, has formed a strong relationship with FHRT and remains committed to supporting the small English teaching school in the most sustainable way possible.

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PAGE: 2 REPORT NUMBER: 10C0048 KH:kl SUBJECT: DILI SISTER CITY COMMUNITY COMMITTEE MINUTES OF MARCH 2010

MEETING & PROJECT PROPOSALS In December of last year the school was badly affected by poor weather conditions resulting in water damage to the building coupled with a burglary that followed resulting in the loss of several computers and basic school furniture. FHRT repaired the school facilities and managed to get 7 computers operational again, however their need for improved computer facilities for several hundred students remains outstanding. Following several meetings and communications between staff, committee members and FHRT students, the Committee has resolved to support the establishment of an internet café at the school which would provide an enormous boost to resources whilst enabling FHRT the capacity to develop an income stream via computer/internet hire. Project 2 – Sewing machines for the Canossian Convent Orphanage The Canossian Convent and the work of Sr Guilhermina is an area of keen and long term interest to the Committee and was visited during the 2009 delegation. It was evident that very special work is undertaken at the Orphanage on limited resources. The Committee, in consultation with Sr Guilhermina has identified that the addition of a quality sewing machine(s) would be of tremendous benefit to the Orphanage as it would allow clothing to be made, would be used for life skill lessons whilst also providing a tool for potential income. Recommendation The Dili Sister City Community Committee requests endorsement for the project priorities as follows: i. Fundasaun Hafoun Rai Timor Foundation (FHRT) - Internet cafe establishment and computer replacement program – Budget allocation 05/224001 $2245.00.

ii. Canossian Convent Orphanage – provision and freight of sewing machines -

Budget allocation 05/224001 $3000.00. Sister City Garden concept The Committee briefly discussed the concept of the Sister City garden as proposed by the Haikou Sister City Committee who have modified the Chinese Garden proposal to that of a Sister City Garden that would be located at the Civic Centre and would house a tree and plaque symbolic of each of Council’s Sister Cities. The Committee acknowledged the project however remain committed to the priority areas contained within its Action Plan 2008/2010.

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MEETING & PROJECT PROPOSALS Recommendation THAT the Dili Sister City Community Committee has committed its funds for community development programs however raises no objection to the development of a Sister Cities garden, and recommends that establishment costs be sought external to committee budget allocations. Dili Community Committee & Youth Advisory Group, Quiz night Fundraiser Following the delegation to Timor Leste in 2009, and brief meetings between FHRT representatives and Youth Advisory Group members in Darwin, the Youth Advisory Group are motivated to support the efforts of their young counterparts at FHRT and have agreed to host a quiz night with the intention of raising funds for FHRT. Dili Community Committee members have partnered with the Youth Advisory Group to develop the fundraising project to support FHRT by resourcing its internet connection, allowing for much greater English speaking and exchange opportunities for FHRT students. Council should note that current charges for internet services in Dili are cost prohibitive for FHRT without initial support or at least until revenue can be generated by a fee for service model that offers internet use to the local community. Recommendation THAT the Dili Sister City Community Committee, in partnership with the Youth Advisory Group conduct a quiz night to raise funds for Fundasaun Hafoun Rai Timor internet connection project and request that Council note this event as a Committee project in which application will be made for dollar for dollar matching of funds raised up to $1000. FINANCIAL IMPLICATIONS: Budget Item Number 05/224001/300 (Work Order 1583) The Dili Sister City Community Committee has a current budget of $5245.40, comprising $4000 in annual project funds and $1245.40 from fundraising activities and Council’s dollar for dollar match. STRATEGIC PLAN IMPLICATIONS: The issues addressed in this Report are in accordance with the following Goals/Strategies of the Darwin City Council 2008 – 2012 as outlined in the ‘Evolving Darwin Strategic Directions: Towards 2020 and Beyond’:-

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MEETING & PROJECT PROPOSALS Goal 6 Promote Brand Darwin Outcome 6.2 Promote our Darwin city Key Strategies 6.2.4 Strengthen international relationships through Sister Cities and other activities LEGAL IMPLICATIONS: Nil. ENVIRONMENTAL IMPLICATIONS: Not pertinent to this report. PUBLIC RELATIONS IMPLICATIONS: Practical and financial support for Fundasaun Hafoun Rai Timor internet café (seeding funds and computer replacement) initiative and the supply of sewing machine(s) for the Canossian Convent Orphanage in Dili presents a very positive opportunity for Council to showcase the work of the Dili Community Committee whilst highlighting the potential influence Sister City relationships can achieve across the globe. There is potential media interest in any Council activity and Council’s Chief Officers Group review all reports. Potential issues or any media interest is brought to the attention of the General Manager, Cultural & Community Services. COMMUNITY SAFETY IMPLICATIONS: Not applicable to this report. DELEGATION: The matters contained within this report require determination by the full Council. CONSULTATION: This report is informed by the membership of the Dili Sister City Community Committee and through meetings with the Director Fundasaun Hafoun Rai Timor. PROPOSED PUBLIC CONSULTATION PROCESS: None required for this report. APPROPRIATE SIGNAGE Nil RECOMMENDATIONS:

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MEETING & PROJECT PROPOSALS THAT it be a recommendation to Council:- A. THAT Report Number 10C0048 KH:kl entitled Dili Sister City Community

Committee Minutes 23 March 2010 and Project Proposals be received and noted.

B. THAT the Dili Sister City Community Committee has committed its funds for

community development programs however raises no objection to the development of a Sister Cities garden, and recommends that establishment costs be sought external to committee budget allocations.

C. THAT the Dili Sister City Community Committee recommend that $4000 in annual project funds, coupled with the fundraising dollar match, totalling $5245.40 for 2009/10 from Budget Item 05/224001be expended as follows:

i. Fundasaun Hafoun Rai Timor Foundation (FHRT) Internet cafe seed funding and computer replacement program - $2245.00.

ii. Canossian Convent Orphanage – provision and freight of sewing machine(s) - $3000.00.

D. THAT the Dili Sister City Community Committee, in partnership with the Youth Advisory Group conduct a quiz night to raise funds for Fundasaun Hafoun Rai Timor internet connection project and request that Council note this event as a Committee project in which application will be made for dollar for dollar matching of funds raised up to $1000. KATIE HEARN JOHN BANKSMANAGER COMMUNITY DEVELOPMENT


Any queries on this report may be directed to Katie Hearn on 89300560 or [email protected]

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11 GENERAL BUSINESS 11.1 Outstanding Items

ITEM NO.

MEETING REQUESTED

MEETING REQUIRED

SUBJECT MATTER

REASON FOR NON-SUBMISSION REMARKS

13.3 Ordinary Council Meeting 16/03/10

Not Stated Overview of NT Government Tobacco Legislative Reform and it’s Implications for Council’s Outdoor Dining Policy Common Number. 370508

THAT this matter lay on the table until Council receives a submission from the NT Branch of the Australian Hotel Association (AHA). Decision No. 20\2544


Not Stated Community Garden – Lakeside Drive Common Number. 1464827

THAT Concil fund and undertake community consultation in respect to the proposal to establish a community gatden on Lot 8640 and 8712. Decision No. 20\2545

14.1.7 Ordinary Council Meeting 23/02/10

Not Stated Libraries Bombing of Darwin Collection Common Number. 1732519

B. THAT a further report be prepared on the cost of digitising the Bombing of Darwin Collection be presented to Council and that the report include the feasibility of including a library facility in the proposed Cavenagh Street development Decision No. 20\2458


Not Stated Involvement of Darwin City Council in Golden Gurus Program Common Number. 1660483

This matter lay on the table pending further information Decision No. 20\2471

(Continued on next page…)

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11 GENERAL BUSINESS 11.1 Outstanding Items (…Continued from previous page)


Not Stated Steve Abala Role Model Project – Resolution on Status of Project January 2010 Common Number. 1378819

This matter lay on the table pending the outcome of the NT Government Cabinet Submission. Decision No. 20\2473


Not Stated Sister Cities Community Committee Minutes for Meetings held in November 2009 and Sister Cities Calendar of Events January – March 2010 Common Number. 1733771

This matter lay on the table pending further information. Decision No. 20\2474


Not Stated Acknowledgement of Centenary of the Naming of Darwin Common Number. 1373706

THAT a report be prepared in regards the Acknowledging the Centenary of the Naming of Darwin in 2011 Decision No. 20\2508


Not Stated Pet Park THAT report be prepared in respect to the potential development of a Pet Park within the Municipality. Decision No. 20\2309

COMMITTEE’S DECISION THAT the Committee resolve under delegated authority that information contained in Item 11.1 be received and noted. DECISION NO.20\() (12/04/10)

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