DALLAS COUNTY JUVENILE BOA ?· DALLAS COUNTY JUVENILE BOA Monday, October ... Judge Gracie Lewis Judge…

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  • DALLAS COUNTY JUVENILE BOA Monday, October 26,2009

    5:00 p.m. 305 '~ District Court Master / Referee Courtroom, Rm. A332, 3rd Floor

    Henry Wade Juvenile Justice Center, 2600 Lone Star Dr., Dallas, TX 75212

    I. Call to Order

    11. Approval of Minutes

    111. Public Comment (Limited to 3 minutes per individual or organization)*

    IV. Discussion Items - Juvenile Department A. Director's Report

    V. Action Items - Juvenile Department B. Policy Approvals

    1. Records Retention 2. Abuse, Neglect, & Exploitation

    C. JJAEP FY 20 10 Budget Adjustment D. Residential Services Rate Structure Revision E. Novation Agreement for Residential Services F. Ratification of Audit Letter of Engagement for TJPC Audit

    VI. Discussion Items - Charter School G. Charter School Update

    VII. Action Items - Charter School H. Ratification of Audit Letter of Engagement for TEA Audit I. Budget Amendment #3-Title 11, Part D ARRA funds

    VIII. Executive Session - Juvenile Department For Purposes Permitted by Chapter 55 1, Open Meetings, Texas Government Code, Section 5 5 1.07 1 through Section 55 1.076 Subjects: - Litigation

    - Personnel - Security

    Notes: * Itzdividuals Wishing to Speak during the Public Coinment Period must register With the Director's OfJice

    (214/698-2224) By 4:OOp.m. on the Business Day Prior to the Date of the Board Meeting.

    Agenda Items are assigned numerically and alphabetically for ease of reference ot~ly, aizd do tzot tz ecessarily Reflect the order of their consideratiott by the Board

    Chairman Dallas County Juvenile Board

  • AGENDA

  • MINUTES OF MEETING DALLAS COUNW JUVENILE BOARD

    MEMBERS PRESENT:

    MEMBERS ABSENT:

    DATE: TIME:

    PLACE:

    September 28,2809 5:00 pm

    30sTH District Court MasterlReferee Courtroom, Room A332, 3rd FI. Henry Wade Juvenile Justice Center 2600 Lone Star Drive Dallas, Texas 7521 2

    Judge Cheryl Lee-Shannon, Chairman Judge William Mazur Judge Gracie Lewis Judge Lori Hockett Vivian Lawrence, VSAB Chairperson

    Commissioner John Wiley Price, Vice-Chairman County Judge Jim Foster Judge Robert Burns Judge Lorraine Waggio

    The Dallas Coi~nty Juvenile Board met for its regularly scheduled Meeting on September 28, 2009, at the Henry Wade Juvenile Justice Center. Judge Cheryl Lee-Shannon, Juvenile Board Chairman, called the Meeting to order at 5:01 pm noting that a quorum was not present, but asked Mr. Griffiths to present only the discussion items on the Agenda while specifying that no action items would be considered until and unless a quorum of Board Members was present. Judge Cheryl Lee-Shannon noted that there were no speakers signed up for Public Comment.

    Mr. Griffiths announced that the Juvenile Department was once again the recipient of a Dallas Mavericks Grant, which will provide for renovation of the gym for the Detention Center. Mr. Griffiths expressed the excitement of the Juvenile Department about this endeavor.

    Next, Mr. Griffiths discussed that the Legislative Budget Board (LBB) would be visiting the Juvenile Department during the week of October 12-16, 2009. Mr. Griffiths reminded Board Members that the LBB was here on a visit a year ago and subsequently decided to return to the Juvenile Department to do an analysis of the availability of behavioral health services in juvenile justice. Mr. Griffiths added that the LBB will also be reviewing those services that were provided to youth certified to stand trial as an adult.

    Mr. Griffiths then indicated that the Juvenile Department currently has a number of unfilled beds in the residential programs operated by the Department. Mr. Griffiths asserted that in response to the unfilled beds consideration was being given to contracting with other Juvenile Departments, especially Tarrant County, to meet their treatment needs, but cautioned that no formal action will be taken in this regard until and unless approved by the Juvenile Board.

    Judge Cheryl Lee-Shannon voiced her hesitation with the approval of such a plan without having detailed information regarding how the Juvenile Department was going to be impacted by the requirements as set forth by the Texas Juvenile Probation Commission (TJPC) under the auspices of TYC commitment reduction plan (Grant C). Judge Cheryl Lee-Shannon requested information related to the Juvenile Department's capacity to meet the needs of the youth under supervision. Judge William Mazur added that his preference is take a cautious stance and to wait and evaluate

    2600 Lsgae Star Drive, Box 5 Dallas, TX 75212 (214) 698-2200

  • Juvenile Board Minutes of 09.26.09 Met ing Page 2

    circumstances.

    Desiree' Kilcrease-Fleming, Ph.D., Deputy Director of Administrative 23 Educational Services, added that the Juvenile Department may be assisted by the new Post-Adjudication secure rate structure that will go into effect in January, 2010. Dr. Kilcrease-Fleming specified that post-adjudication facilities will be eligible for a third level of care, Intensive Level, and will be able to recoup additional funding for services provided to youth requiring this level of care. It was noted that reimbursement at this higher level of care rate would result in additional revenue.

    Mr. Griffiths then reported that the Juvenile Department held its annual "Back to School Night" on August 20, 2009. Mr. Griffiths reported that all participants received a backpack with supplies and were motivated by speeches from various community leaders, who emphasized the importance of school attendance and academic excellence.

    Mr. Griffiths added that on September 10, 2009, the Dallas County Juvenile Charter School hosted a Teen Involvement Summit at David W. Carter High School. Mr. Griffiths also reported that on September 12, 2009, the Juvenile Department participated in the S.T.O.P. Juvenile Forum sponsored by the Dallas NAACP Youth Council, which featured an informative dialogue on the juvenile justice system and prevention programs.

    According to Mr. Griffiths, the PREP (Patience, Responsibility, Empathy and Partnership) Program, which is an animal-assisted therapy program at the Youth Village, celebrated its first graduation class with six residents and their dogs participating in the event. Mr. Griffiths shared that two of the four dogs were already adopted.

    Mr. Griffiths announced the promotion of Probation Officer, Cinderella Murray, to Assistant Supervisor in the Sex OffenderlSpecial Needs Unit.

    Mr. Griffiths reported that the Dallas County Juvenile Justice Alternative Education Program (JJAEP) has been experiencing some significant budget challenges due to lower enrollments. Mr. Griffiths reported that Dr. Kilcrease-Fleming and staff have been working on solutions to balance the projected revenues and expenditures of the JJAEP budget. Mr. Griffiths specified that a detailed plan would be presented during the October Juvenile Board Meeting for approval. Mr. Griffiths shared that less youth were being referred to the JJAEP by the respective districts, as the Independent School Districts have similar budget challenges as does Dallas County. Nevertheless, Mr. Griffiths denoted that the challenges have been identified early in the year, as opposed to later in the year.

    Mr. Griffiths detailed that a Child Psychiatrist has been hired by Parkland Health and Hospital Systems. According to Mr. Griffiths, Dr. Mohammad Sarfaraz Ali Kan is from Minnesota, but had training at the University of Texas Southwestern Medical Center. Mr. Griffiths added that the child psychiatrist previously met with John Pita, Ph.D., Chief Psychologist, Dallas County Juvenile Department, to see the work area and to interface with staff.

    Finally, Mr. Griffiths shared that Ms. Sheryl Eagleton, Superintendent of the Letot Center, presented the program concept, levels of care, and statistical data to support building a Residential Treatment Facility for females to the Letot Capital Foundation Board. Mr. Griffiths reminded Board Members that the County had purchased the land and that the Letot Capital Foundation may want to meet with members of the Commissioners Court to strategize on ways to fund the project.

    Judge Cheryl Lee-Shannon noted that a quorum was achieved at 5:15 p.m. and then presented the Minutes from the August 24, 2009, Meeting for approval.

  • Juvenile Board Minutes of 09.26.09 Meef"ing Page 3

    3 A Motion was made by Judge William Mazur and Seconded by Judge Gracie Lewis to approve the Minutes of the August 24, 2009, Juvenile Board Meeting. The Motion was unanimously approved.

    Judge Cheryl Lee-Shannon then asked Mr. Griffiths to present those Agenda items requiring Board action. Mr. Griffiths then sought Juvenile Board adoption of the written Policies and Procedures for the Detention Center and the Lyle B. Medlock Residential Treatment Center, as mandated by the Texas Juvenile Probation Commission standards. Mr. Griffiths reported that there were no new policies in the Policy and Procedures Manual since its approval by the Juvenile Board in September, 2008. However, Mr. Griffiths shared that procedural changes were approved by the Juvenile Board in July, 2009, to amend the strip search procedures to meet Texas Juvenile Probation Commission revised standards.

    3 A Motion was made by Judge William Mazur and Seconded by Ms. Vivian Lawrence that the Dallas County Juvenile Board approve the 2009 Juvenile Detention Center and Lyle B. Medlock Residential Treatment Center Policies and Procedures and that the Director of Juvenile Services or designee be authorized to modify any policy and procedure as needed, pending approval by the Juvenile Board at the next regularly scheduled Meeting. The Motion was unanimously approved.

    Next, Mr. Griffiths requested annual Juvenile Board's approval of the allocation of $5,000 from the Juror Funds to the Juvenile Department to defray the costs of GED preparation and testing of youth served by the Juvenile Department. According to Mr. Griffiths, the negotiated rate for GED testing is $65 per test and $20 per re-test. Discussion followed to clarify that the approval being sought included GED testing and re-testing, and that the number of test funded by this request would vary depending on the on the number of youth who needing to take the GED test and/or re-tests.

    P A Motion was made by Judge William Mazur and Seconded by Ms. Vivian Lawrence that the Dallas County Juvenile Board approve the Juvenile Department's and the Youth Services Advisory Board's request for $5,000 to fund GED preparation and testing for youth served by Dallas County Juvenile Department. The Motion was unanimously approved.

    Mr. Griffiths then recommended that the Dallas County Juvenile Board approve Amendment Number One to the 2010-201 1 Biennium State Financial Assistance Contract with the Texas Juvenile Probation Commission and authorize the Chairman of the Juvenile Board to execute on its behalf Amendment Number One. Mr. Griffiths also requested that the Juvenile Board authorize the submission of a Quality Assurance Administrator position to the Dallas County Human Resources Department for evaluation of pay grade and classification and that the position be filled as soon as approved by the Dallas County Human Resources Department. Mr. Griffiths shared that the new Commitment Reduction Program Grant is for $2,299,500 with the maximum funding not exceeding the per diem rate of $140 per juvenile diverted from the Texas Youth Commission (TYC) or $51,000 annually. Mr. Griffiths indicated that the acceptance of these funds requires that the Dallas County Juvenile Department agree to reduce baseline TYC commitments by 45 youth, leaving the Juvenile Department with a cap of 162 youth.

    Mr. Griffiths detailed that to date five youth had been committed to the Texas Youth Commission for the month of September with ten youth pending court with six of those having a secondary order to seek placement matches. Staff noted that only three of these ten youth recommended for TYC commitment were scheduled for disposition hearings before the end of the month. Mr. Griffiths asserted his confidence in complying with the target commitment cap. With the additional information provided Judge William Mazur reported being satisfied with the data shared.

  • Juvenile Board Minutes of 09.26.09 Meeting Page 4

    Judge Cheryl Lee-Shannon questioned if the Juvenile Department had previously been asked to provide data on the number of youth committed to the Texas Youth Commission. Mr. Griffiths responded that the Juvenile Department is poised to provide such information, as Pernilla Johansson, Ph.D., Manager of Statistics and Research, analyzes this data on a weekly basis.

    > A Motion was made by Judge William Mazur and Seconded by Judge Lori Hockett that the Juvenile Board of Dallas County approve Amendment Number One to the 2010-201 1 Biennium State Financial Assistance Contract with the Texas Juvenile Probation Commission and authorizes the Chairman of the Juvenile Board to execute on its behalf Amendment Number One to the 2010- 201 1 Biennium State Financial Assistance Contract, and to authorize the submission of the above noted position and job description to the Dallas County Human Resources Department for evaluation of pay grade and classification with a recommendation that the position be filled as soon as approved by the Dallas County. The Motion was unanimously approved.

    Mr. Griffiths then invited Juvenile Board members to an event to be held on Thursday, October 1, 2009, beginning at 11:30 am whereby staff will provide detailed information about the expansion programs that were created associated with the funding from Grant C, TYC Commitment Reduction Program. Mr. Griffiths stated that the luncheon's intended audience will be staff, district attorneys, and defense attorneys while adding that the .program has been approved for the provision of continuing legal education credits.

    Next, Mr. Griffiths recommended that the Dallas County Juvenile Board review and ratify the Juvenile Board Resolution, Exhibit "M", for Amendment Number Twelve to the 2008-2009 Biennium State Financial Assistance Contract with the Texas Juvenile Probation Commission. As a result of this amendment, Mr. Griffiths shared that TJPC is awarding Dallas County Juvenile Department an additional $74,565 for FY2009. According to Mr. Griffiths, the initial funding awarded to the Juvenile Department under Grant H was $1,575,320.00 with additional funding of $74,565 under Grant H bringing the total funding to $1,649,885.00.

    > A Motion was made by Judge William Mazur and Seconded by Judge Lori Hockett that the Juvenile Board of Dallas County adopts the Resolution to Amendment Number Twelve of the State Financial Assistance Contract for the 2008-2009 Biennium with the Texas Juvenile Probation Commission. The Motion was unanimously approved.

    Next, Mr. Griffiths sought authorization to participate by serving as a data collection site for a groundbreaking research study of the presence of five prototypic subtypes of adolescent male sex offe...

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