Dairy farm Controlling System

Abstract

The project entitled “Dairy Farm controlling System” is developed

for all companies undergoing dairy product process. Dairy products

comprise a major part of our diet. This project maintains the activities

taken place in dairy industry. In this, attempt is made to design coding

that can maintain huge data regarding dairy breed details, agent details,

item details, stock details, employee details, processing details, sales

details and billing details. This major work involves maintaining the

details regarding the production of various items in each day which

involves milk, butter, cheese, curd, ice creams, and yogurt. Then the

Dairy breed’s production of milk in each day, number of employees

involving, steps of processing milk to produce milk-products and other

sales details etc. Their main objective is to produce good quality of

milks and milk products and then to earn good name among customers.

The software has the facility to input data through user-friendly input

forms which facilitates the easy entry of data. The major outputs are the

final reports.

2. SYSTEM SPECIFICATION

2.1 HARDWARE SPECIFICATION

PROCESSOR : PENTIUM IV

MEMORY SIZE : 256 MB RAM

HARD DISC : 40 GB

FDD : 1.44 MB

DISPLAY : 15” SVGA MONITOR

KEYBOARD : Samsung 104 KEYS

2.2 SOFTWARE SPECIFICATION

OPERATING SYSTEM : WINDOWS XP

FRONT END : Visual Basic.NET

BACK END : MS-ACCESS

3.1 EXISTING SYSTEM

In the existing system the transactions were carried out manually. The

details about dairy breeds and their milk stock details were noted down in papers

and registers. It is very difficult to trace a particular detail regarding a cow and

milk made products processing history of particular item during previous year.

Existing system is maintained manually.

Company maintains lots of hand written registers.

Inefficient in taking decisions.

The work done by the existing system is separate and tedious to maintain.

Drawbacks of Existing system

The Maintenance of large registers is very tedious.

It involves less security and loss of data may possible.

The existing system is time consuming.

The existing system is difficult to maintain.

Queries are difficult to handle.

3.2 PROPOSED SYSTEM

Computers play a vital role in this technological world where speed and

accuracy are the basic requirements in order to satisfy the customer needs. Then

systems can make maximum utilization of value of information and intelligence

within organization itself. Timely information is important to reduce the

uncertainty in decision-making. The Accounts section so far maintaining various

accounts manually. As it has many disadvantages the concept of this new system

evolved.

Proposed system advantages

Large volume of data can be stored with case.

Records stored are updated now and then.

Accurate calculations are made.

Maintenances of file are flexible.

Stored data and procedures can be easily edited.

4. Module Description

1. Dairy breeds details

The details of variety of cows involving in the dairy farm industry and

milk producing capacity are maintained in this module. This module

maintains the details like dairy breed name, color, quantity of milk, current

date and other required information.

2. Agent details

This module keeps track of various agents who buying milk and milk

products from our industry.

3. Item details

This involves various milk product details like item name, quantity,

and cost per item and other related information.

4. Stock details

This module keeps track of gallons of milk, quantity of cheese, yogurt

and ice cream and their rate details are maintained.

5. Employee details

The details of farmers working for the dairy farm and their personal

profile are maintained by this module. This module maintains farmer name,

address and contact information.

6. Sales details

The details of milk and milk products issued to the customers and their

payment details are done in this module.

Data Flow Diagram

Employee det

Stock det

Dairy breed details

Item det

Sales det

Billing det

Collecting the milk involves employees

Manufacturing process

Production of milk products

Sales the item process

Billing process

Report

DAIRY BREEDS

DATABASE DESIGN

DAIRY BREED DETAILS

AGENT DETAILS

ITEM DETAILS

STOCK DETAILS

EMPLOYEE DETAILS

SALES DETAILS

SAMPLE SCREEN SHOTS