daily till reconciliationjoulesresourcecentre.co.uk/lib/doc/cash management...daily till...
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• Ensure that the till float
has been removed from the
till
• Print a Current Report
• Print a Product Sales Report
• Commence End of Day
declaration on the till
• Sort the contents of the till
into the following
categories:
– £50.00 till float – this
should be placed in the till
float bag for the relevant
till
– Coin and notes
– Merchant Receipts
– Redeemed Gift Vouchers
– Coupons
– Refund Details Till Receipt
– Sales Receipts
– No Sale Till Receipts
– Paid Out Till Receipts
– Paid In Till Receipts
Daily Till Reconciliation
1. Remove the till float and print reports 2. Sort the contents of the till drawer
• Obtain the Daily Till Cash
Contents Listing that was
created at the start of the
day
• Sort the notes into
denominations
• Sort the coin into
denominations
• Count the total value of £50
notes that are present
• Write the total value of £50
notes present in the ‘Daily
Takings’ column on Daily
Till Cash Contents Listing
• Repeat the above steps for
all denominations of coin
and notes
• When all denominations of
coin and note have been
counted and recorded on
the Daily Till Cash
Contents Listing
• Use a calculator to add
together the total value of
coin and notes present
• Write the total value of
coin and notes present on
the Daily Till Cash
Contents Listing
Daily Till Reconciliation
3. Calculate are record the value of coin and notes 4. Calculate are record the value of coin and notes
• Obtain the Float/ Cash Log
for the current week
• Write the total value of
coin and notes present on
the Float/ Cash Log in the
‘Till X Cash’ box for the
relevant till where
– X = the Till number
• Enter the total value of
coin and notes physically
counted into the till
• Print a PDQ X Report
• If American Express
transactions have been
processed you should circle
the American Express
(Amex) total
• Obtain all Merchant
Receipts
• Use a calculator to add
together the total value of
the Merchant Receipts
• Write the total value of
Merchant Receipts
excluding American
Express (Amex) at the
bottom of the PDQ X
Report
Daily Till Reconciliation
5. Record the total on the Float/ Cash Log 6. Review Credit/ Debit & Amex tender information
• Enter the total value of
Credit/ Debit Card
transactions counted
(EXCLUDING AMERICAN
EXPRESS (Amex)
transactions) into the till
• Enter the total value of
American Express (Amex)
transactions into the till
• Perform end of day on the
PDQ Machine
• A PDQ Z Report will be
printed
• Obtain all redeemed Gift
Vouchers
• Sort the Gift Vouchers into
denominations (ie £5, £10,
£20, £50)
• Check that all Gift
Vouchers have been
endorsed by the member
of Staff who accepted
them as tender
Daily Till Reconciliation
7. Perform ‘end of day’ on the PDQ machine 8. Calculate and verify Gift Vouchers tender
• Obtain all redeemed
Coupons
• Sort the Coupons by type
• Use a calculator to add
together the total value of
all Gift Vouchers and
Coupons
• Enter the total value of all
Gift Vouchers and Coupons
redeemed into the till
NB. Occasionally ‘virtual’
Coupons may be presented
(for example on a mobile
phone)
As there is no physical Coupon
to be reconciled in these
instances the total Coupon
figure should be declared to
the till as that detailed on the
Current Report
Daily Till Reconciliation
9. Record Gift Voucher tender 10. Review and enter Gift Voucher/ Coupons tender
• Obtain the Gift Voucher
Daily Log
• Record the following
information in the relevant
day/ denomination in the
‘Redeemed’ column on the
Gift Voucher Daily Log
• The serial number of each
redeemed Gift Voucher
NB: If an Area Manager has
authorised the issue of a good
will Gift Voucher which has
not been processed through
the till you should record the
letters AMA next to the serial
number
When all tenders have been
counted and declared to the
till
• The End of Day Report will
be printed
• Obtain the Gift Voucher
books for all
denominations
• Obtain the current week
Gift Voucher Daily Log
• Obtain the Product Sales
Report
Daily Till Reconciliation
11. Obtain the ‘End of Day’ report from the till 12. Review Gift Voucher sales and issues
• If the serial number of the
‘Start’ Voucher does not
match the serial number of
the ‘Finish’ Voucher
• Compare the number and
value of Gift Vouchers sold
on the Product Sales Report
against the difference
between the start and
finish Gift Voucher figures
shown on the Gift Voucher
Daily Log
• Record the following
information in the relevant
day/ denomination in the
‘Sold’ column on the Gift
Voucher Daily Log
– The serial number of each
sold Gift Voucher
• If the difference between
the ‘Start’ Voucher and
‘Finish’ Voucher does not
equal the information given
on the Product Sales Report
you must investigate
• Obtain the Refund Log
• Obtain all Refund Detail
Till Receipts
Daily Till Reconciliation
13. Record Gift Voucher Sales and issues 14. Check and verify refunds
• Check the Refund Detail
Receipt Slips to ensure:
– They have been signed by a
member of the
management team AND
– They have a valid Till
Receipt from the original
sale attached OR
– The original Till Receipt
number is written on the
Refund Details Till Receipt
OR
– The words ‘NO RECEIPT’ are
written on the Refund
Details Till Receipt
– The word ‘EXCHANGE’ is
written on the Refund
Details Till Receipt
• Use a calculator to add
together the total units
and value of all refunds
• Record the following
information in the relevant
day on the Refund Log:
– The expected number of
items refunded listed on
the End of Day Report
– The expected value of
items refunded listed on
the End of Day Report
– The number of items
refunded that you have
calculated from the Refund
Detail Till Receipts
– The value of items
refunded that you have
calculated from the Refund
Detail Till Receipts
Daily Till Reconciliation
15. Check original sale evidence 16. Record refund details
• Record the number of
refunds where
management signatures are
present AND proof of the
original sale is recorded in
the ‘Valid (No.)’ column
If you identify any refunds
where management signatures
are NOT present and/ or proof
of the original sale is not
present
• Record any relevant
comments (ie missing/
unsigned Refund Details Till
Receipt)
Daily Till Reconciliation
17. Investigate any refund issues 18. Review and record Paid Out/ In’s
• Obtain the current Period
Petty Cash Declaration
• Obtain all Paid Out Till
Receipts
• Obtain all Paid In Till
Receipts
• Obtain all Sales Receipts
for Petty Cash purchases
• Attach all Sales Receipts to
the relevant Paid Out Till
Receipts and Paid In Till
Receipts
• Check the Paid Out Till
Receipts, Paid In Till
Receipts and Sales Receipts
to ensure:
– The value of the Petty Cash
expenditure matches the
net value of the relevant
Paid Out Till Receipts and
Paid In Till Receipts
– They have been signed by
the member of staff AND a
member of the
management team
– The total value of all Paid
Out Till Receipts and Paid
In Till receipts matches the
total shown on the End of
Day Report
Daily Till Reconciliation
19. Review the Petty Cash information 20. Record the Petty Cash expenditure
• Record the following
information for the
expenditure on the Period
Petty Cash Declaration:
– The date on the Sales
Receipt
– The name of the Shop/
Supplier from whom the
product or service was
purchased (eg Sainsbury’s)
– A brief description of the
expense (Tea and Milk)
– Sales Receipt number
– The relevant Paid Out Till
Receipt and Paid In Till
Receipt (if applicable)
numbers
– The value (£) of VAT that is
shown on the Sales Receipt
– The expense value (£)
shown on the Sales Receipt
EXCLUDING VAT
– Any comments relating to
the expense
• Obtain the No Sale Log
• Obtain all No Sale Till
Receipts
• Check the No Sale Till
Receipts to ensure:
– They have been signed by
the member of staff AND a
member of the
management team
– They have a valid reason
written on them
• Add together the total
number of all No Sales
Daily Till Reconciliation
21. Review No Sales 22. Record No Sale details
• Record the following
information in the relevant
day on the No Sale Log:
– The expected number of
No Sales listed on the End
of Day Report
– The number of No Sale Till
Receipts present
– Indicate whether
management signatures
are present
– Record the number of No
Sale Till Receipts where
management signatures
are present in the ‘Valid
(No.)’ column
• Place all coin and notes in a
G4S Inner Bag – DO NOT
Seal the Bag until coin and
notes from all tills have
been placed into it
• Write the following
information on the G4S
Inner Bag
– “Cash Tender”
– Till Number (s)
– Date
Daily Till Reconciliation
23. Place monies in G4S Inner Bag 24. Place all documents in an envelope
• Place the following
documents into a
‘document’ envelope
– Merchant Receipts
– No Sale Till Receipts
– Redeemed Gift Vouchers
– Coupons
– Refund Detail Till Receipts
– Paid Out Till Receipts
– Paid In Till Receipts
– PDQ X Report
– PDQ Z Report
– Product Sales Report
– Current Report
– Leave the till drawer open
– Repeat the above
procedure for all tills that
have been used during the
trading day
When end of day has been
completed on all Tills
• Seal the G4S Inner bag
• Record the G4S Inner bag
serial number on the Float/
Cash Log for the relevant
day
• Visit the store ‘master’ till
– (in single till stores this
will be your only till)
• Print a Daily Report
• Place the Daily Report into
the ‘document’ envelope
Daily Till Reconciliation
25. Seal the G4S Inner Bag 26. Record the G4S Inner Bag number
• Obtain the Float/ Cash Log
• Calculate the total value
of coin and notes that have
been collected from all
tills
• Write the total value of
coin and notes that have
been collected from all
tills on the Float Cash Log
in the ‘Total Cash’ box
• Add the Total Cash value
to the Safe Cash figure
recorded for the previous
day
• NB: If banking has been
completed during the day
the previous days Safe
Cash figure should be zero
• Visit the store office
• Unlock and open the store
safe
• Place the G4S Inner Bag in
the store safe
• Close and lock the store
safe
Daily Till Reconciliation
27. Deposit monies into store safe 28. File documents
• Empty the ‘document’
envelope onto the work
surface
• File the documents as
detailed in the Paperwork
section of this procedure