daily task binder
TRANSCRIPT
Rev 10/16
Daily Task Binder
Rev 10/16
Daily Task
Table of Contents
Day 1 ...................................... Van Day
Day 2 ...................................... Safety Day/Maintenance Day
Day 3 ...................................... Playground Day
Day 4 ...................................... Fire / Weather Emergency Drill Day
Day 5 ...................................... Kitchen Day
Day 6 ...................................... Deep Cleaning Day
Day 7 ...................................... Emergency Board/Parent Board Day
Day 8 ...................................... Children's Files Day
Day 9 ...................................... Employee's Files Day
Day 10 .................................... Procare Day
Day 11 .................................... Staff Meeting Day
Day 12 .................................... State Day
Day 13 .................................... Spruce Up Outside Day
Day 14 .................................... Infant/Ones Day
Day 15 .................................... Toddler Day
Day 16 .................................... Koala Day
Day 17 .................................... Preschool Day
Day 18 .................................... Pre-K Day
Day 19 .................................... School Age Day
Day 20 .................................... Center Fun Day
Day 21 .................................... Medication Day
Day 22 .................................... Camera Review Day
Day 23......................................Door Greeter Binder Day
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Day 1 VAN DAY
Vans must be clean out
Check First Aid Kit in van
Review Van Training with all van drivers (see attached)
Check Transportation Binder (see contents below) Transportation Binder The transportation binder is broken up into the following sections:
1. Attendance – Attendance must be taken each time the children get onto the van and get off of the van. Attendance sheets can be printed off your Procare system.
2. Daily Vehicle Inspection Report– Each day before driving the van, the van driver must fill out the daily inspection log sheet in the transportation log. Each week a vehicle emergency exit drill must be performed and documented in the transportation log.
3. Weekly Vehicle Inspection Report – Each Monday before driving the van, the van driver must fill out the weekly inspection log sheet in the transportation log.
4. Vehicle Inspection Report - This inspection is to be conducted annually on the prescribed state form by an automotive service excellence (ASE) certified mechanic.
5. Transported Children's ETA's – A current copy of each child's medical/health enrollment information must be in the transportation binder.
6. Transported Children's Permission to Transport – A current copy of each child's permission to transport on a routine trip must be in the transportation binder.
7. Child/Medical/Physical Care Plan – A current copy of the medical/physical care plan must be in the transportation binder for any child that has a health condition.
Van In-Service Training for All Van Drivers and Adult Passengers
1. Passengers are not to exceed limitation set by the manufacturer. 2. All persons must have a lap seat belt on. 3. All passengers must remain seated when the vehicle is moving. 4. Each driver of the van is trained in CPR, first aid, communicable disease, ODJFS Van
Driver Training and YLA procedures. 5. Drivers are responsible for the first aid and emergency information for passengers. 6. Refueling of the van must take place while the children are not in the van.
Driving Requirements
1. Drivers must travel 5 to 10 miles under the speed limit at all times. 2. Turn signals must be on at least 100 yards prior to turning. 3. Van must be at least 2 car lengths from the car in front of them. 4. * No driver may speed, weave in and out of traffic or commit any traffic violations or YLA
policy while driving the van.
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5. You are responsible for any tickets or citations you receive while driving the van if you cause the citation.
6. Each day before driving the van you must check the following: 1. fluid levels 2. lights 3. tires 4. windshield and wiper condition 5. emergency flashers 6. horn 7. brakes 8. mirrors
7. Before backing the van, the driver must look in the three mirrors and physically turn
around and look before slowly backing up the van. Having another teacher direct you out of the area would be best.
8. Before loading the children into the van, the van must be at a complete stop with someone assisting the children into the van, helping them get seated and making sure they all have seat belts on. When unloading, the van must be at a complete stop with someone assisting in opening the door and helping the children out of the van.
9. After unloading the van, a safety sweep of the van must be performed after each destination to ensure all children and their belongings are not left on the van. The driver must physically walk up and down the aisles and check all areas of the van.
10. In case of a van breakdown, passenger illness, or emergency the van driver is to remain calm and assess the situation. Contact your center director immediately, so she can call for help if necessary.
11. All students are trained in proper van behavior and any student disobeying rules will not be allowed to ride the vans.
I, _________________________________ have read the Van In-Service Training. I understand all the rules and policies which are outlined herein. Any and all questions have been answered for me. Signed:__________________________________ Date: __________________________
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VAN TRAINING CORPORATE VERIFICATION
This form must be faxed to the Corporate Office
Each van driver must sign that they received YLA Van Training for the month ________________________________ _________________ Employee Signature Date ________________________________ _________________ Employee Signature Date ________________________________ _________________ Employee Signature Date ________________________________ _________________ Employee Signature Date
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DAY 2 SAFETY / MAINTENANCE DAY
Review all safety information with staff from staff training packets (see attached)
Complete SAFETY CHECKLIST (see attached)
Look for potential safety issues in your center
The safety checklist must be sent to the office
All staff must sign off that they have received a review of the training packets. This form is sent to the office.
Walk through each room in your facility to complete the maintenance check list after completing the safety checklist (see attached)
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Maintenance Request Form: Area Description Complete
Infant Room
Infant 2 Room
Ones Room
Toddler Room
Koala Room
Preschool Room
Pre K
Busy City
Playground
Kitchen
Halls
Staff Bathroom
Grizzly or School Bound
Schoolage
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DAY 3 PLAYGROUND DAY
Complete PLAYGROUND CHECKLIST (see attached)
All employees participate in cleanup of the playground
Sidewalks swept
Trash and debris removed
Playground schedule posted or assigned on classrooms daily schedule with times
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DAY 4 FIRE DRILL DAY
Complete monthly fire drill form located on your cork board in the office
Walk through facility and check that all emergency exit lights and back up lights work properly.
In infant and ones rooms check that fire drill cribs are labeled and in proper condition
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Fire Drill
Month
Year:
Date/Time Length # of Children # of Staff Total Involved
January
February
March
April
May
June
July
August
September
October
November
December
Weather Emergency Drill
Months
Year:
Date/Time Length # of Children # of Staff Total Involved
March
April
May
June
July
August
September
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DAY 5 KITCHEN DAY
Go through your kitchen with your cook and make sure everything is labeled and organized, check cleanliness, complete inventory list, make sure all sinks are labeled correctly.
Complete the Kitchen Walk Thru list
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KITCHEN WALK THRU CHECKLIST: ____ Pantry is organized and labeled; all food items are kept off of the floor ____ All food is properly stored in closed containers and dated ____ Kitchen cabinets are clean and organized ____ Sinks are labeled with WASH, RINSE, and DISINFECT ____ Hand-washing sink is labeled and is ONLY used for these procedures
Soap and paper towels are stocked ____ Refrigerator & Freezer are clean and organized
One shelf is organized for staff's personal food
Meats/Eggs are stored on the bottom shelf of the refrigerator & freezer
Thermometers are in all refrigerators & freezers and are reading the correct temperatures
____ Any open food is labeled with tape the date the item was opened
Check all expiration dates of opened and unopened items stored ____ Trash can is clean and has a lid for sanitation purposes ____ Dust pan is clean and broom is stored for proper sanitation purposes ____ An allergy list is posted in the kitchen ____ The oven is clean ____ The cook is completing the daily and weekly cleaning checklists ____ The menu is being followed and a space is provided in the center for the food of the
month. ____ Complete an inventory of all food and non-food items in your kitchen.
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DAY 6 DEEP CLEANING DAY
_ Complete the Deep Cleaning Check list
DEEP CLEANING CHECKLIST
To Be Done: Completed:
Wipe down all door knobs and door frames
Wipe down all chair legs and table legs
Clean and disinfect all cribs and mattresses
Disinfect all cots
Wipe down all shelves
Soak and clean all toys
De-junk all classrooms
Wipe down walls in all classrooms
Clean office
Clean all vents in center
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DAY 7
PARENT / EMERGENCY BOARD DAY
Update your entire center's Parent Boards for the season.
Lesson Plans are current and posted
Daily schedule is posted
Monthly calendar of events is posted with center fun days
An area for information to parents is available for any notes or notifications
Update all your center's Emergency Boards
Medical, Dental and General Emergency Plan is posted (JFS 01242) ◦ All new hires have been trained on these procedures and have signed off
on the top portion of the Employee Policy Statement (JFS 01246) ◦ All current staff are listed under the training for CPR/FA/CD
Dental First Aid is posted (JFS 01201)
Fire and Tornado routes are posted and outlined for routes 1 & 2
Required Staff/Child Ratios are posted (JFS 01310)
Children with health conditions who need assistance during emergency evacuations have a plan on file and teachers are aware of the procedures
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DAY 8
CHILDREN'S FILE DAY
Go through all children's files using the checklist form (see attached)
Update any upcoming medicals/ ETA's that are expiring on your wipe off board
All out of compliance files should be pulled and placed in the back of your children's files drawer
Review all new children's files for compliance prior to filing
Send out reminders to parents for 30 and 60 day updates for medicals and ETA's
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Child Name ETA Expiration Date
Medical Exp. Date Pages 1-3 of ETA completed
Emergency Contacts listed
Parent Handbook Signatures on file
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DAY 9 EMPLOYEE'S FILE DAY
Go through all employee's files using the checklist form (see attached)
Update any upcoming in-service trainings on your staff board
Remove any employee with incomplete paperwork from your schedule and provide them with a time line to have all proper documents on file
Review all new employee's files for compliance prior to filing
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Employee Date of Hire
Hours
ED
MedDate
NCS 1Yr.
BCII 4Yr.
FBI 4 Yr.
Orientation Training
Complete
FA (2)
Exp.
CPR (2)
Exp.
CD (3) Exp.
CA (3)
Exp.
Child Dev. Hrs
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DAY 10 PROCARE DAY
Go through Procare and make sure all children enrolled in your facility are entered in the system.
Match up Procare parent fees with the parent fees on your class list.
Use the Procare checklist (see attached)
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Procare Checklist: Completed By:
All children listed on the master attendance are on the classlist and in ProCare
Make sure all families are in “Family Data and Accounting” section
All inactive families are hidden and their account is sent to Tracie for collections
Classroom assignments are correct and the primary teacher is listed on the roll call sheets
Billing is correct and matched to the classlist and ECC Provider Portal
HCJFS/BCJFS voucher cut off forms are completed for any families that left your center with a balance (See Dawnie if you have questions on this process)
Payment plans are completed with families who are PAST due on their account (see attached)
All accounts have at least one emergency contact listed under the designated area in procare
A working phone number is available for all parents and a system is in place to ensure accounts are updated
Enter all current employee's in the “Employee Data” section
All inactive employees are hidden and the last day of employment is entered
Enter all staff classes and expiration under the employee log
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Pay rates are listed and updated annually
Employee assignments are listed (Teacher, Teacher Aid, Cook, Management, ect...)
Time sheets are discarded daily if in use and times are entered into Paycor
DAY 11 STAFF MEETING
Plan a staff meeting for relative topics
An after-hours meeting must be performed quarterly
Monthly meeting notes must be signed by staff and placed in their HR file for future reference
See attached sample meeting agenda
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DAY 12 STATE DAY
Go through the State Checklist and correct any actions that need to be taken, (see attached-ODJFS Checklist)
http://emanuals.odjfs.state.oh.us/emanuals/GetDocument is the website for ODJFS Child Care Center Rules
http://www.lrc.ky.gov/kar/922/002/110.htm is the website of Kentucky's Child Care Provider Requirements
http://www.lrc.ky.gov/kar/922/002/120.htm is the website for Kentucky's Child Care Center Health and Safety Standards.
https://www.flrules.org/gateway/chapterhome.asp?chapter=65C-22 is the website for the Florida's Child Care Standards
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ODJFS State Checklist
Date: ______________
Administrative:
License is posted
Licensing reports are available for parents to review
License Capacity
Infants:________Under 2 ½ years old _______Over 2 ½ years old________Preschool_________
Schoolage_________ Total Capacity_________
Number of Children enrolled:
Infants ____, Toddlers _____, Preschool _____, Schoolage ______
Number of Staff for Infants_____, Toddlers_____, Preschool_____, Schoolage_____
Fire and Health Inspection Report is posted, Expiration Date:__________
Food Service License is posted, Expiration Date:__________
No Smoking Sign Posted
Directors Hours Posted with conference times
Director has a named designee in charge of the building in her absence
Communicable Disease Chart is posted
Firearm sign is posted on front door or in front window
Outdoor Play Area:
The “Child Care Playground Inspection Report” has been filled out once every month.
A schedule of use is posted
Shade is provided
Water is provided
Teachers are actively supervising the children
Fence is in good condition
“S” Hooks are closed so gap is less than .04 inches in thickness (compare to a dime)
Free of trash
All “S” hooks are closed so that there are no gaps
Equipment is in good condition
Equipment is not rusted
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Equipment doesn't have any openings that are between 3½ and 9 inches
Sandboxes are covered when not in use
Gates are NOT padlocked
Gates cannot be easily opened by children
No nails or screws are protruding
Wood equipment has smooth surfaces and is not splintering
There aren't any holes in equipment
There aren't any cracks in the equipment
No sharp points or edges
No chipped or peeling paint
There aren't any tripping hazards on the playground
Fall surfaces are covered in mulch
Grass is at an appropriate height and free of weeds
Safe and Sanitary Equipment and Environment:
The prescribed cleaning schedule is being followed
Temperature is between 65-85 degrees
No broken or unsafe equipment
No hazardous conditions
No toys are small enough to swallow
Cleaning supplies are labeled and stored out of child’s reach
Electrical outlets are covered if not safety outlets
Written approval has been obtained for space heaters
Toilet and sinks are the suitable height or a stool is in use and is clean
- Toilets have bolt caps at base of the toilet
- Teachers are reminding children of proper procedures of flushing and hand-washing
Mats are used under indoor gross motor equipment
Equipment straps are used properly
No spray aerosols
Equipment is being used safely
Towels, soap, and toilet tissue is provided in each restroom
Proper hand washing is being followed throughout the facility
Facility and equipment is sanitary and kept in good condition
Mouthed toys are disinfected daily
Blankets and sheets are washed weekly
Cots, mats or pads are cleaned weekly
Trash is out of reach of the children and the can has a lid
Cords are not hanging nor at reach to pull
Programming:
Daily program schedule is posted and being followed
Indoor gross motor play is available
Materials are visible and arranged in an orderly manner and readily accessible to the children
Child initiated activities
A quiet area other than the library is available
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Personal belongings are stored out of the child's reach
There is a balance of quiet and active play, maximum 30 min screen time per week.
Infants Toddlers Preschool Schoolage
Art Supplies
Blocks
Language Arts/Auditory
Dramatic Play
Gross Motor
Manipulative
Music Equipment
Science/Nature
Sensory Motor
Transportation
Transportation/Field Trip Safety:
Driver has passed a drug screening
Weekly vehicle inspections are complete
Weekly fire drills are complete
“Bus Empty”/ “Transporting Children” is visible to outsiders
First Aid Kits are stocked
Attendance is taken upon getting on and off of the bus
Permission to Transport are in the bus
Person trained in Van Training by ODJFS, CPR, First Aid & Communicable Disease are on the
bus
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- A copy of all driver’s license are valid and in binder on bus
Emergency Transportation Authorization is in the bus (ETA, pages 1, 2, and 3)
Health Care Plan and Medication Forms are on the bus if necessary
A second adult is available (may be by cell phone)
Safety Belts are in use
No smoking in bus
Annual safety check of the bus is in binder; (copy must be in office for verification if bus is on
runs)
Cots:
A cot is available for each toddler and preschool child enrolled
Number of Cots _______Number of Toddlers & Preschoolers enrolled ________
Cots are assigned to each individual child with a cot chart or label
Cots are in good condition
Adequate lighting is provided at nap time
A clear path is provided to evacuation routes & evacuation routes are not blocked
Children are offered an activity on their cot after 20 minutes of trying to rest if not asleep
Employee & Staff Requirements:
All staff files shall contain the following for ODJFS:
Complete Medical on file for all new hires effective 09/29/11
Staff medicals are no longer required every 3 years. The medical is now required to be
completed within 12 months of the date of hire and not again after that.
Most recent JFS 01296-.
Employees must receive the Pertussis vaccine by January 1, 2017.
Statement of Non-conviction with back, valid for 1 year and must be updated annually
Online ODJFS Staff Orientation completed and form on file within 90 days
The top portion must be filled out prior to the first day of employment
The bottom portion must be filled out within 90 days of hire date
ODJFS uses hire date as original BCII results on file
High School Diplomas or GED
BCII and FBI (must be received no later than 30 days after employment)
BCII has to be updated every 4 years (Not the FBI)
Employee may not be left alone if results aren't on file
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Opening Staff & Closing Staff have:
First Aid
CPR
Communicable Disease
Child Abuse Recognition
In-Service Training:
Employees within 1 year of employment have 15 in-service hours
Employees within 2 years of employment have 30 in-service hours
Employees within 3 years of employment have 45 in-service hours
At least 20 of the required 45 hours are in child development for any staff member
No more than 10 hours are electronic media
Staff/Child Ratios:
Number of child care staff members needed to meet current enrollment: _____________
Number of child care staff members employed: ______________
Ratios are being observed
A child care staff member is assigned to each group
Continuity of care is being met
Employee Record chart is on file at the center
Substitute is available
Children are in organized groups
Attendance:
Child's full name and date of birth
Recorded upon arrival and departure
Caregivers names and dates are on the top of the attendance
Counts are known at all times by teachers and attendance matches accurately
Transitioning Children:
Written agreement on file for each transitioning child
Care & Nurturing:
Staff observed meeting basic needs
Staff observed interacting with children during daily routines
A balance of quiet, child initiative, and teacher initiative are offered
Children are protected from unsafe conditions
Appropriate language and adult language
Child Guidance & Management:
Appropriate management techniques used
Appropriate management of unacceptable behavior observed
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Time out is used as a last resort and is only used at one minute per year of the child’s age if
redirection is not working
Administration of Medication, modified diets, and food supplements:
Written instructions are on file on the prescribed medication form
Health care plans are on file and signed by trainer, parent, teachers, and management for
health conditions, see page 2 of ETA if unsure.
If the child moves classrooms, ensure the new teachers are aware and sign off on form.
Individuals designated to administer medication have First Aid
There is a separate form for each medication
Forms are kept on file for one year
Medication is labeled and in its original container with prescribed label if not age appropriate
First Aid Supplies/Procedures:
There is one complete kit for every 75 children enrolled
Stored safely in unlocked container
Available for field trips and routine trips
First Aid Kits Contains:
Rounded end scissors
Tweezers
Alcohol Swabs for Thermometers
Assorted sterile adhesive bandages individually packaged
Assorted sterile gauze squares individually packaged
Hypoallergenic First Aid Tape
Gauze Roller Bandage
Instant Cold Pack or a statement informing where the “ICE” is located in the center
Disposable vinyl gloves
Pocket mask or Face Shield for CPR administration
Working Flashlight
Sealable plastic bags (assorted sizes)
Triangular bandage
Tooth preservation system approved by the American Academy of Pediatric Dentistry or a
statement informing that chilled milk is used with its storage location.
Soap (or waterless sanitizer- Field Trips/Van Only)
Bottled water (Field Trips/Van Only)
Medical, Dental & General Emergency Plan:
Plans posted in each classroom
Child car safety seat is available or an alternate plan is in use (Emergency Transportation)
Plan is up to date and complete with current staff trained
Plan is on file for children who need assistance in an emergency (IEP, Special Needs, ect... if
they need individualized help during evacuations)
Fire/weather alert plan posted in each classroom with a diagram of the center
Monthly fire drills are conducted and documented
Care of Children with Health Conditions:
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Written care plan is on file with medication form if medicine is required
Written special procedures plan complete
Special procedures are done by a trained staff member who also has First Aid?
Trained individuals have signed the plan
Administrator has signed the plan ___ Trainer has signed ____ Parent has signed _____ (Parent
and Trainer may be the same person.)
Plan is revised annually
Children’s Records: Child Medical Statement:
Complete for all children (except kindergarten and above) on the prescribed form
Medicals are updated annually
Children’s Enrollment/Health Records:
Enrollment/health record complete for each child and updated annually
Emergency Transportation Attendance Form (ETA):
Complete for each child on the state prescribed form, pages 1, 2, and 3.
All forms are updated annually
Incident/Injury Report:
Provided to parent/guardian or adult picking up the child on the day of the injury
Records kept on file for one year
ODJFS is contacted by phone, fax, or email within 24 hours of incident if medical treatment was
required, CPS was involved (Neglect or Abuse), or child left unattended. A copy of the report
must be faxed or mailed over within 48 hours. (513-551-1950).
Meals & Snacks Food Provided by the Center:
A current copy of the weekly menu is posted with dates
Breakfast served to children
Breakfast contains milk plus 2 food groups
Lunch served to children
Lunch containing milk plus 3 food groups
Lunch contains one-thirds daily requirements
Snack contains 2 food groups
Safe and Sanitary Food Service:
Each child eats off of a plate and not on a bare table
High chairs are washed and sanitized after each use
Safety belts are used in all feeding tables and highchairs
Hand Washing is taking place before all meals
Server is wearing gloves while preparing lunch
Infant Daily Program/Caregiver:
Play space is separated from the crib area
Daily written record provided to parents and includes “Look what I did today”
Primary caregivers assigned to a group
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Appropriate activities are observed
Formula & Food:
Infants are held for feedings or fed sitting up
Hand washing facilities are not used for formula/food prep
Sinks are labeled for Hand-Washing Only and Food Service Only
Bottles are labeled with the child’s name and date
Bottles are refrigerated upon arrival
Formula & Breast Milk are heated separately in two different heating devices
Cribs:
Sufficient number of cribs in safe condition
Infants observed while sleeping in cribs
Infants placed on their backs to sleep
Infants placed on their belly or side have a physician’s signature on infant sleep waivers form on
file
All infants can be seen at all times in their cribs
Cribs are at least 2 feet apart when infants are in cribs
All cribs are labeled and assigned to each child
Bibs and pacifier ties are not on children when they are in the cribs
Hand washing & Diapering:
Staff must wash their hands upon arrival at the center, after each diaper change, after assisting a child
with toileting, after any contact with bodily secretions, after cleaning, after toileting, before preparing or
eating food, before feeding any child, and before and after handling medicine and completing a medical
procedure
Items are gathered prior to placing child on changing table (Diapers, Wipes, Ointments,
Separation Material, and Vinyl Gloves)
Disposable separation material on changing surface
Disposable gloves are available
Surface is disinfected after each diaper change
Plastic lined, foot activated/other container with cover is available
Container is emptied, cleaned and disinfected daily
Out of Compliance's:
1.
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2.
3.
4.
5.
CONTACT CORPORATE OFFICE IMMEDIATELY IF MORE THAN 5 OUT OF
COMPLIANCE'S ARE IN YOUR CENTER!
Completed By:______________________________ Title:__________________________ DAY 13
OUTSIDE SPRUCE UP DAY
Go around your building and pick up any trash, pull weeds, plant flowers, make the front of your building look inviting.
Spruce Up Outside Day: Completed By:
Sweep sidewalks in front entry and surrounding areas of the property
Pick up all trash in parking lot and surrounding area of property
Rubber mats are clean and placed in front of front door
Dumpster flaps are closed
Dumpster doors are closed and all trash is inside of dumpster
If dumpster is gated: Doors are closed
Trees have hanging decorations and wind chimes
Seasonal decorations are available
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DAY 14
INFANT / ONES DAY
Spent at least one to two hours in the infant room
Look for what systems are working in the classroom, does the staff follow YLA policies (daily charts, cribs checks, teacher interaction observed, everything labeled with each child's name, etc...)
Make a list of where improvements need to be made, and make a plan of action. Also list what you liked about working with the partnering teacher
Coaching tasks are reviewed and teachers have signed off on the procedures reviewed
and inviting
Windows are clean and enclosed with screens
Front door is wiped down inside and out
Entry key pad is wiped and sanitized
Lighting is available and working for evening hours
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DAY 15 TODDLER DAY
Spent at least one to two hours in the Toddler room
Look for what systems are working in the classroom, does the staff follow YLA policies (daily charts, cot charts, teacher interaction observed, curriculum being followed, classroom management observed, proper diaper changes and hand-washing performed, and everything labeled with each child's name, etc...)
Make a list of where improvements need to be made, and make a plan of action. Also list what you liked about working with the partnering teacher
Coaching tasks are reviewed and teachers have signed off on the procedures reviewed
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DAY 16 KOALA DAY
Spent at least one to two hours in the Koala room
Look for what systems are working in the classroom, does the staff follow YLA policies (daily charts, cot charts, teacher interaction observed, curriculum being followed, classroom management observed, and everything labeled with each child's name, etc...)
Make a list of where improvements need to be made, and make a plan of action. Also list what you liked about working with the partnering teacher
Coaching tasks are reviewed and teachers have signed off on the procedures reviewed
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DAY 17 PRESCHOOL DAY
Spend at least one to two hours in the Preschool room.
Look for what systems are working in the classroom, does the staff follow YLA policies (daily charts, cot charts, daily schedules, teacher interaction observed, age appropriate activities, classroom management, appropriate discipline techniques, etc...)
Make a list of where improvements need to be made, and make a plan of action. Also list what you liked about working with the partnering teacher.
Coaching tasks are reviewed and teachers have signed off on the procedures reviewed
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DAY 18 PRE-K DAY
Spend at least one to two hours in the Pre-K room.
Look for what systems are working in the classroom, does the staff follow YLA policies (daily charts, cot charts, daily schedules, teacher interaction observed, age appropriate activities, classroom management, appropriate discipline techniques, etc...)
Make a list of where improvements need to be made, and make a plan of action. Also list what you liked about working with the partnering teacher.
Coaching tasks are reviewed and teachers have signed off on the procedures reviewed
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DAY 19 SCHOOL AGE DAY
Spend at least one to two hours in the School Age room.
Look for what systems are working in the classroom, does the staff follow YLA policies (daily charts, daily schedules, teacher interaction observed, age appropriate activities, classroom management, appropriate discipline techniques, etc...)
Make a list of where improvements need to be made, and make a plan of action. Also list what you liked about working with the partnering teacher.
Coaching tasks are reviewed and teachers have signed off on the procedures reviewed
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DAY 20 CENTER FUN DAY
Meet with staff to plan events that the entire center can participate in; Pajama Day, breakfast on the go day, theme day (backwards day, Cincinnati Reds day, parent's night out, have a Luau, etc...)
You can also network with the other YLA center directors for new ideas!!!
Parent Newsletter: each month a parent newsletter or calendar is posted for parents to review or take home
Send an email to [email protected] with a list of events to post on the center calendars on the website
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DAY 21 MEDICATION DAY
Verify that all medication is in an enclosed medication box in a central location (ie: Director's Office, Kitchen). The box cannot be within reach of children.
Ensure that all medication on the premises has an up to date permission to administer form on file and is labeled correctly.
Any forms or medication that have expired need to be given back to the parent as well as a new form filled out by the parent and/or physician.
Health Care Plans are on file for any medication that requires specialized training procedures, (If unsure, see page 2 of the child's ETA)
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Name Medication Exp. Date Permission to
Administer
Exp. Date
Health Care Plan
Form Exp
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Completed By: ________________________________ Date: _____________
DAY 22 CAMERA REVIEW DAY
For those centers that have the video surveillance systems, bring each teacher into observe their actions on video
Pick days/times and review actions they did correct as well as those that need improvements. This is a great opportunity to have a conversation regarding work habits and offer constructive feedback on their job performance
If your center doesn't have a video surveillance system, contact your regional director for an assigned task, (Opening or Closing observation at another location, ProCare audit, voucher hour audit, etc...)
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DAY 23 DOOR GREETER BINDER DAY
Review and update your centers Door Greeter Binder using the provided checklist (See attached)
Door Greeter Checklist: Completed By:
Review all tabs and ensure the binder is complete with all required information
Review communication log and
Rev 10/16
discard all notes that have been resolved
Review tour logs and call back any tours that haven't enrolled, discard all logs who have enrolled
Update employee phone number list if it isn't current
Emergency phone numbers are available and updated
Master attendance is up to date
A copy of other YLA's phone numbers and addresses are available
Pricing information is available for prospective parents, tours, or phone calls
All incident reports are in office and parents have been contacted ahead of time by management
Enrollment Packets, Employment Applications, Incident Reports, Medication Forms and Child Medical Statements are available
A plan of action is posted for all emergency situations with a map outlined of all safety destinations
ANNUAL
PARENT TEACHER CONFERENCES
In October and April of each year, a child development checklist is to be completed by the teacher.
The developmental checklist is attached for each group in your facility. (see attached)
These forms are to be used for parent/teacher conferences.
Rev 10/16
Parent Pleasers One item from this list must be completed each month.
Breakfast in the morning: Have a small breakfast for parents in the morning. Have ready to go items like muffins, granola bars, donuts, coffee cake, juice boxes, coffee, and cups with lids. It will give them a little lift and let them know you are thinking about them. Special lunch: While not all parents can participate, those who will – will LOVE IT!! Have the child/classrooms make special invitations inviting their parents to lunch one day. Classrooms can make special centerpieces, table clothes, etc. You can serve a special lunch, or the regular menu...either way parents will be very impressed that they are being included in something at the school.
Rev 10/16
Treat basket: In your office, set out a treat basked (stickers, small toys, small candies). Use it during the day as a treasure box for good behavior and good deeds. In the evening, children can pick something when their parents come. This is a GREAT time to chat with parents – even if for a few seconds while their child is busy digging through the treasure chest. It almost ensures that parents and children will see you before they leave for the night. Sign In/Out: Set out a little basket of individual wrapped crackers (goldfish work really well) for parents signing in or out. It's just another small way to show you care. Thank you notes: A recent study completed at Wayne State University on an international company concluded that a Thank You note generated 43% increase in sales after 6 months. A hand written note is a simple and cost effective way to demonstrate appreciation. A hand written note communicates the message that you care about your customers. Invest 10 minutes a day to write a few notes of appreciation to those loyal customers. It's one of the smallest investments you can make to a customer. At the end of a tour write a “thank you for stopping by” note, if a parent just had a baby – drop a congratulations card in the mail. If a child has been out sick for a while, send a short get well soon note.