cutting edge developments from georgia
DESCRIPTION
Topics to be covered include consolidation, Complete College Georgia, predictive analytics, student success, massive open online course (MOOC) maturity model, MOOC experiments and results, and statewide technology frameworks that enable transformation. Our intent is to show what worked, what did not, lessons learned, and ongoing experiments and plansTRANSCRIPT
“Creating A More Educated Georgia”
Cutting Edge Developments from Georgia
Shelley C. Nickel Timothy M. Renick Curtis A. Carver Jr.
Vice Chancellor for Planning Vice President for Enrollment Management and Student Success and Vice Provost
Vice Chancellor and CIO
Board of Regents for University System of Georgia
Georgia State University Board of Regents for University System of Georgia
“Creating A More Educated Georgia”
Agenda
• Strategic Overview
• Case Study: A Georgia State Perspective
• Technical Enablers
• Questions, Comments, a Conversation
“Creating A More Educated Georgia”
USG Strategic Imperatives
• Academic Excellence and Degree Completion
• Economic Development and World Class Research
• Accountability, Efficiency and Innovation
“Creating A More Educated Georgia”
University System of Georgia’s Strategic Initiatives
• Complete College Georgia• Student Affordability (Control Cost of Tuition, Fees and Textbooks)• Alternative Delivery Methods (Online Education and MOOCs) • Enrollment Challenges (Projections and Enrollment Management)• Military Outreach• Performance-Based Funding (Formula Review and Implementation)• Economic Development• Teacher Preparation• System Efficiencies and Savings:
– Consolidation– Academic Program Review – Shared Services (Payroll and Benefits, Financial Aid and Procurement)
• Capital Needs:– Space Utilization and Facility Needs– Repair and Renovation vs. Building New– Public-Private Partnerships and Privatized Housing (Limit Debt) 4
“Creating A More Educated Georgia”
University System of Georgia’s Strategic Initiatives
• Complete College Georgia• Student Affordability (Control Cost of Tuition, Fees and Textbooks)• Alternative Delivery Methods (Online Education and MOOCs) • Enrollment Challenges (Projections and Enrollment Management)• Military Outreach• Financial Challenges (Institutional Priorities)• Performance-Based Funding (Formula Review and Implementation)• Economic Development• Teacher Preparation• System Efficiencies and Savings:
– Consolidation– Academic Program Review – Shared Services (Payroll and Benefits, Financial Aid and Procurement)
• Capital Needs:– Space Utilization and Facility Needs– Repair and Renovation vs. Building New– Public-Private Partnerships and Privatized Housing (Limit Debt) 5
“Creating A More Educated Georgia”
The University System of Georgia’s Commitment to
the Completion Initiative
6
“Creating A More Educated Georgia”7
In The Global Economy of the 21st Century, 90 Percent of the
Fastest-Growing Jobs Will Require Postsecondary
Education.
In The Global Economy of the 21st Century, 90 Percent of the
Fastest-Growing Jobs Will Require Postsecondary
Education.
“Creating A More Educated Georgia”
Education, Employment, & Earnings
8
“Creating A More Educated Georgia”9
More individuals getting more meaningful degrees and obtaining them at a higher rate than today.
(Based on data from Georgetown CWD, IPEDS, American Community Survey, and System data)
20252012
“Creating A More Educated Georgia”10
(adapted from Complete College America; Data source: NCHEMS – “Student Pipeline - Transition and Completion Rates from 9th Grade to College” 2002 HS data, 2006 IPEDS)
“Creating A More Educated Georgia”
Complete College GeorgiaAreas of Emphasis
• Partnerships with K-12 for College Readiness• Commitment to Collegiate Access,
Affordability, & Value• Development of New and Flexible Pathways
for Degree Completion• Ensure Student Support for At-risk Student
Populations• Maintain and Improve the Quality of Teaching
and Learning11
“Creating A More Educated Georgia”12
The Completion Agenda in the Context of USG Enrollment Trends
“Creating A More Educated Georgia”13
Total Headcount Enrollment Fall Semester 2003-2013
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
240,000
250,000
260,000
270,000
280,000
290,000
300,000
310,000
320,000
Fall Semester
Num
ber o
f Stu
dent
s
“Creating A More Educated Georgia”14
Policy Changes
“Creating A More Educated Georgia”15
Policy Changes (cont.)
“Creating A More Educated Georgia”16
Total Credit Enrollment and FTE (Full Time Equivalent)
“Creating A More Educated Georgia”17
Number of Ga. HS Graduates and First-time Fall USG Students
2003 2004 2005 2006 2007 2008 2009 2010 2011 201235000
45000
55000
65000
75000
85000
95000
Ga. HS Grad-uates
First-Time, Full-Time Fall USG Students
Year
Num
ber o
f Stu
dent
s
“Creating A More Educated Georgia”18
1999-00
2000-01
2001-02
2002-03
2003-04
2004-05
2005-06
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
2012-13
2013-14
2014-15
2015-16
2016-17
2017-18
2018-19
2019-20
2020-21
2021-22
2022-23
2023-24
2024-25
2025-26
2026-27
2027-28
50,000
60,000
70,000
80,000
90,000
100,000
110,000
120,000
Number of Georgia High School Graduates Actual and Projected
Actual Public Plus Private (GOSA and NCES)
WICHE Projected Public and PrivateNum
ber
of S
tude
nts
“Creating A More Educated Georgia”19
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 20140
500
1,000
1,500
2,000
2,500
Tuition Fees
State College Tuition and Fees
“Creating A More Educated Georgia”20
National Decline in Grants to Low-Income Students
“Creating A More Educated Georgia”21
GA Household Median Income (2000-2012)
*Adjusted for inflation
2000 2005 2010 2012 -
10,000
20,000
30,000
40,000
50,000
60,000
$56,576$53,612 $53,227
$47,209
“Creating A More Educated Georgia”22
2010 2020 20300.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
Black White Hispanic Other
Source: Governor's Office of Planning and Budget, Series 2012
Georgia Residential Population Projections by Race as a Percentage of the Total
Population
“Creating A More Educated Georgia”23
USG Enrollment Actual and Projected (CVIOG)
150,000
170,000
190,000
210,000
230,000
250,000
270,000
290,000
310,000
330,000
350,000
26,474 additional students; 8.55% growth
“Creating A More Educated Georgia”24
Bottom Line on Enrollment
• Enrollment is driven by many factors• We have control over some of those factors• Managing enrollment is a top priority• Focus in budget hearings• Financial aid task force• CCG Plans targeting non-completers• Marketing plans
“Creating A More Educated Georgia”25
USG Consolidations
“Creating A More Educated Georgia”
Objective
The University System of Georgia is preparing students for the 21st century economy and citizenship. Today the System must look internally to ensure that it has a 21st century structure, providing a network of institutions offering the proper range of degrees and opportunities in research and service to students and faculty.
The purpose of campus consolidation is to increase the system’s overall effectiveness in creating a more educated Georgia.
26
“Creating A More Educated Georgia”
Guiding Principles
The following principles guided the consolidation analysis; each principle was considered equally in this analysis:
1. Increase opportunities to raise education attainment levels.
2. Improve accessibility, regional identity, and compatibility.
3. Avoid duplication of academic programs while optimizing access to instruction.
4. Create significant potential for economies of scale and scope.
5. Enhance regional economic development.
6. Streamline administrative services while maintaining or improving service level and quality.
27
“Creating A More Educated Georgia”
Implementation Principles
• Principles– Leadership – A clear, unified leadership structure shall be
established and maintained.– Simplicity – Consolidated institutions will merge functions and
merge leadership positions; inefficient and complex reporting relationships will be avoided.
– Oversight –The Regents’ Special Committee on Consolidation shall oversee consolidation efforts and results.
– Transparency – Consolidation results will be monitored and presented to interested parties. Lessons learned will be actively shared with all participating institutions.
– Maximize use of distance education.
28
“Creating A More Educated Georgia”
Initial Steps
• Initial Steps– Create Steering Committee for Implementation (for
merged institutions)• Key stakeholders to include faculty, staff, students,
alumni, foundation, community leaders• Cabinet Members• USO Point of Contact
– Designate implementation leader• President
– Establish Reporting Format / Key Indicators
29
“Creating A More Educated Georgia”30
Phase One – 8 institutions into 4University of North GeorgiaSouth Georgia CollegeMiddle Georgia State CollegeGeorgia Regents UniversityPhase Two – 2 into 1Kennesaw State University
“Creating A More Educated Georgia”
Lessons Learned
• Leadership Matters• Communicate, communicate, communicate• Takes a lot of time and effort• Culture is the hardest to change• Different versions and modifications to
technology slow it down
31
USING PREDICTIVE ANALYTICS TO ENHANCE STUDENT SUCCESS
Timothy M. RenickVice President for Enrollment Management and Student Success
Vice Provost
ACE MEETING, ATLANTAJUNE 1, 2014
0.00
0.10
0.20
0.30
0.40
0.50
0.60
0.70
0.80
0.90
Bach
elor
's D
egre
e A
ttai
nmen
t Rat
e(m
ovin
g 3-
yer a
vera
ge)
Bottom Income Quartile
Second Income Quartile
Third Income Quartile
Top Income Quartile
82.4%
40.2%
14.9%
36.1%
16.5%
10.9%
6.2% 8.3%
Baccalaureate Degree Attainment by Age 24 by Family Income Quartile
1970 to Present
Source: New York Times, “The Reproduction of Privilege,” March 12, 2012
THE CHALLENGE IN FRONT OF US
33
34
Fall 2007 Fall 2008 Fall 2009 Fall 2010 Fall 2011 Fall 2012 Fall 201320%
25%
30%
35%
40%
45%
50%
55%
60%
31% 32%
40%
48%51%
56% 58%Pell
New Freshmen
CHANGING DEMOGRAPHICS
35
TARGETED PROGRAMS
Structured Interventions
Data based
Pilot Programs. Revise.
Revise again
Promote successful programs to donors and funders
Scale up to maximize impact
36
36
Supplemental Instruction (SI)
1
2
3
4
2.41 2.60 2.68 2.55
2.15 2.06 1.89
2.82
3.24 2.93
2.74 2.64 2.73
2.26
BIOL POLS PHIL CHEM ACCT PHYS CRJU
No SI
SI No SI
SI No SI
SI No SI
SI No SI
SI No SI
SI No SI
SI
MAXIMIZING EXISTING RESOURCES
Average course GPA
Non SI: 2.41
SI: 2.91
One-Year Retention
No SI: 83.5%
SI: 91.2%
Students Benefitted 2012-13:
9,700
37
College Algebra Prior to Change: DFW rates were 43%
Fall 2012: DFW rate of 21% Number of Students enrolled in courses taught
through the MILE, 2012-13: 7,500+ Additional passing grades: 1,650
COURSE REDESIGN
38
38
Panther Retention Grants
Provide emergency funds to students who are registered for classes but who are dropped for non-payment
As little as $300 has meant the difference between a student dropping out and being able to continue on the path to a college degree
Grants Awarded:
Fall 2011: 41
Spring 2011: 132
2012-2013 AY: 2,600
TARGETED FINANCIAL HELP
39
Georgia State’s Web-Based
GPS Advising System
A collaboration with the EducationAdvisory Board and four other schools
Based on 10 years of RPG data at Georgia State and 2.5 million grades
Live, nightly feeds from Banner and daily alerts to advisors if students have missed any of the markers
Predictive analytics for each student’s success in individual majors and courses
Tracks 700+ alerts for risk factors
ADVISEMENT
40
Graduation Rate in Major by Introductory Course
Grade
The Difference Between Satisfying a Requirement and Being on Track
ALERTS BASED ON HISTORICAL DATA
41
STUDENT HISTORIES
42
MAJOR MATCHING
Predictive Analytics for Courses and Majors
43
• University Advisement Center student visits in first 12 months: 33,979
• Pre-Term Registration Corrections: 2,000+
• Required Advising for Major Changes: 6,536
PRELIMINARY RESULTS
45
PRELIMINARY RESULTS
46
GROWING NATIONAL ATTENTION
THE WALL STREET JOURNAL
47
Georgia State Degree Conferrals
07-08
08-09 09-10
10-11 11-12 12-13 5-Yr
Change
5,857 6,188 6,419 6,901 7,365 7,590 +30%
MAKING A DIFFERENCE
48
MAKING A DIFFERENCE
20% 30% 40% 50% 60%0%
10%
20%
30%
40%
50%
60%
GRADUATION AND pELL rATES OF uRBAN rESEARCH univer-
sities
Pell Rate
Gra
du
ati
on
R
ate
Georgia State
49
White African American Hispanic15
30
45
60
75
90
31.6% 25.6% 22%
50.8% 55.2% 66.4%76.9% 75.8%
95.2%
Ten Years Ago Today Today, with Clearinghouse Data Added
MAKING A DIFFERENCE
Graduation + Retention + National Student Clearinghouse Data
50
Top 100 Degree Producers2012 Bachelor's Degrees Conferred to African Americans
Nationally
Total%
Grads %Chg
Institutions State 2010-2011
1Georgia State University GA 1262 31% 17%2FAMU FL 1224 94% 5%3North Carolina A & T State University NC 1172 90% -6%4Jackson State University MS 966 94% 4%5Howard University D.C. 953 93% -10%6University of Central Florida FL 939 9% 10%7University of Memphis TN 862 32% 0%8Troy University AL 859 32% 4%9University of Florida FL 859 10% 11%
10University of South Florida-Main Campus FL 845 12% 6%11University of North Texas TX 835 13% 11%12Temple University PA 831 15% -5%13University of Maryland-University College MD 809 25% 11%14Florida Atlantic University FL 808 18% -3%15Virginia Commonwealth University VA 805 19% 13%
Source: Diverse Issues in Higher Education
MAKING A DIFFERENCE
Cutting Edge Developments from Georgia
Dr. Curtis A. Carver Jr.Vice Chancellor and CIO
Board of Regents
Technical Enablers1. Private Cloud2. Virtual Library System3. Learning Management
System4. Student Information
System5. Student Advising
System
6. Predictive Analytics7. IT Contract
Management8. Collaboratives9. Transfer Articulation
Private Cloud: PeachNetPeachNet: A 2,700 mile private cloud providing a suite of services that:
– Provide virtually unlimited bandwidth for academic use to USG institutions.
– All but one institution dual homed– Campus focused services such as:
• storage as a service;• backup as a service; and,• virtual data centers as a service that cost 40% less than Amazon;
PeachNet In FY15Governor Deal and Chancellor Huckaby are investing in PeachNet:
– Affects 189 K-12 school districts, 6,000 schools, and 1.6 million students;
– Increases each school’s bandwidth as provided by DOE by a factor of 33; and,
– Creates the technical infrastructure to offer 300 degrees and 9,000 college courses through GeorgiaONmyLINE regardless of where they are in the state.
Virtual Library SystemGALILEO:
– Georgia’s virtual library serving over 2,000 institutions;– GALILEO Interconnected Libraries, the library
management system for more than 14 million holdings; – Digital Library of Georgia, online gateway to Georgia's
history and culture• 452,416,154 searches;• 30,666,340 articles downloaded;• $22,871,532 projected 2013 savings to duplicate GALILEO.
GALILEO in FY15Affordable Resources:
– Lower the student cost of education by creating free textbooks for the 50 most popular courses;
– Start with eCore, our popular online courses cover the first two years of the student experience; and,
– Incentivize institution and faculty involvement through grants and venture funding.
Learning Management SystemGeorgiaView: Desire2Learn (D2L) learning management system (LMS) on our private cloud. Some metrics:
– Largest D2L private cloud implementation in the world.– 250,000 students log in daily
(increasingly using mobile devices);– 50,000,000 hits a day (and growing) on a private cloud
platform that simply always works; – 87,024 active courses in Fall 2013.
This is a 44% increase from previous semesters.
Example: My Georgia State Class• 214 course components
(links, presentations, documents);• 55 YouTube movies I authored:
– 10,926 views and – 37,513 minutes of consumed content;
• Competency-based assessment: six quizzes, midterm and final all of which can be completed online and when the student is ready;
• Max Instructor ratings (5.0/5.0) from the students for the last two years.
GeorgiaView in FY15• 7 predictive analytics pilots
• Learning management system maturity model
• Added 50 new third-party solutions in the first year thus increasing rate of innovation adoption by a factor of 75.
Student Information System
GeorgiaBest: Common student information system for all 31 USG and 28 TCSG institutions
– Optional system hosting with 8 institutions participating
– 69% cost savings compared to public cloud offerings from Ellucian or more than $1 million a year;
– More than $2 million in annual savings through centrally developed common modules;
GeorgiaBest in FY15Task: Accelerate the integration between the LMS and SIS so that the institutions have greater agility in offering new courses or sections of existing courses based on student demand.• Current System: Daily.• New Basic Cable: Several times a
day with no additional funding.• Premium Cable: Transfers
information every 15 minutes. Currently available but very expensive.
Student Advising System
DegreeWorks: Common student information system for all 31 USG and 28 TCSG institution
– 13 institutions hosted centrally• 51% cost savings compared to public cloud offerings
from Ellucian or, • $425,000 in institutional savings each year.• Lowering institutional hosting costs by an additional
$5,000 from $65,000 to $60,000 per year in FY15 to create additional institutional savings.
DegreeWorks in FY15Goal: intrusive advising
– Allow advisors to block schedule classes while within the advising system;
– Harvest the projected class schedules to predict faculty and course loads;
– Block students from viewing courses that will not count for their degree.
Predictive Analytics
• 7 Educational Advisory Board implementations • 7 Desire2Learn pilots• 2 Oracle OBIEE pilots• Leverage points:
– Administration– Faculty
Predictive Analytics in FY15
Given that there are sixteen institutions in predictive analytics pilots or implementations, there exists the potential to explore offering EAB and D2L analytics to all institutions so as to empower operational and tactical innovation.
IT Contract ManagementThe Point: USG’s single point-of-contact for contract management and software store that saves our institutions tens of millions annually. Saved Georgia taxpayers tens of millions of dollars annually through 2014 initiatives such as:
– Adobe: This unlimited license contract saved the system $38 million compared to large company discount pricing, or more than $10 million based on academic pricing.
– Blackboard: Negotiated a 72% increase in scope (18 to 31 institutions) at same annual cost AND no annual escalators for five years.
– LANDesk: Has been sold to fewer than half our 31 institutions to date, but has already resulted in a savings of $793,000.
The Point in FY15• Strengthen social
collaboration components
• Strengthen strategic partner engagement:– Strategic vendor days– Conferences
• Explore external contract review
CollaborativesINGRESS (Intra-Georgia Registration Sharing System): USG’s uniquely innovative multi-institution registration tool, facilitating multi-institution collaborative course offerings.
– Helped 28,055 students graduate faster by leveraging the educational capabilities of the entire state;
– Twenty institutions currently use – two more are scheduled to join this fall;
– Explore greater adoption of eCore for student success.
What is GATRACS?The Georgia Transfer Articulation Cooperative Services (GATRACS) is a partnership between the following:
• University System of Georgia (USG)• Technical College System of Georgia (TCSG)• Georgia Independent College Association (GICA)• Georgia Department of Education (GADOE)• Georgia Student Finance Commission (GSFC)
How does GATRACS help Georgia students?It provides students transferring within these system with a step-by-step process to determine course transfer credits between institutions, statewide.
Participating Institutions:USG = 31
TCSG = 25
GICA = 17
Total institutions = 73
Over 18,000 students have used the GATRACS Portal as of May 2014.
“Creating A More Educated Georgia”
Questions, Comments, a Conversation
Shelley Nickel Timothy M. Renick Curtis A. Carver Jr.
Vice Chancellor for Planning Vice President for Enrollment Management and Student Success and Vice Provost
Vice Chancellor and CIO
Board of Regents for University System of Georgia
Georgia State University Board of Regents for University System of Georgia