curriculum management training manual contents
TRANSCRIPT
Curriculum Management
Training and Procedure Manual
A Training Manual for University of Colorado Denver – Downtown Course Coordinators
Last Edited 4/13/2017
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Contents 1. Curriculum Management Rules and Contact Information…..page 1
2. How to Schedule a Class…..page 3 3. How to Schedule an Advertised Section or Independent Study‐Type Class…..page 11 4. How to Combine Classes…..page 19 5. Editing Scheduled Classes – Decision Flowcharts…..page 25 6. How to Cancel Classes…..page 28 7. How to Cancel and Reschedule (Rebuild) Classes…..page 35 8. How to Navigate Course Inventory (Course Catalog) in CU‐SIS…..page 36 9. How to Fill Out a Course Proposal Form…..page 45 10. How to Request CU‐SIS Access for New Faculty or TA…..page 61 11. How to Run a PS Query in CU‐SIS…..page 64 12. How to Run a Curriculum Management Report…..page 66
13. How to Enter Student‐specific Permission to Enroll…..page 73 14. Section Numbers…..page 75 15. Session Codes…..page 76 16. Understanding Requisites…..page 77
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Important Rules to Remember
While all the rules and procedures listed in this training document are important, many, and varied, those
identified below carry cross‐departmental and student impacts.*
1. New classes must always be scheduled in Schedule New Course (and never in Maintain Schedule of
Classes)
2. Never cancel combined classes. Instead, you may request the class be cancelled through a form on the
Curriculum Management Website.
3. Never re‐activate a cancelled class. Instead, leave it cancelled and if necessary create a new, unique
section in addition to the cancelled class.
4. Never delete classes (never use the minus sign in "Class Sections" on the Basic Data tab).
5. Enrollment capacity cannot exceed the capacity of the room.
6. Never permission students into a 900 section (only 901 or higher).
*Failure to follow the procedures in this training document may result in loss of system access. For support, questions,
or training, contact the Curriculum Manager in the Registrar's Office.
Contacts: A complete list of Curriculum Management staff and course coordinators is located on the Curriculum Management website: Ucdenver.edu/registrar under Faculty/Staff Resources>Curriculum Management Training documents are located on the Curriculum Management website: Ucdenver.edu/registrar under Faculty/Staff Resources>Curriculum Management
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Schedule a Class Action: Schedule a Class (not an advertised section or independent study‐type class)
CU‐SIS Location:
Main Menu > Curriculum Management > Schedule of Classes > Schedule New Course
******Never schedule new classes in Maintain Schedule of Classes 1. Look up the class 2. Identify if you need to add a row first before beginning. If the class number is "0" and the section number is blank, a new row isn't required:
If the class number is present, you will need to add a new row before beginning:
3. Schedule according to the procedure below. To schedule a unique class (either an advertised section, enrollment
section, or both), skip to the "Schedule an Independent Study/Thesis/Internship" section of this training manual.
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Tabs Used:
Fields Used:
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FIELD How to complete this field
SESSION
Choose the correct session using the Session Code Calendar, available on the Curriculum Management Website. DMV/DCV should only be used if your dates do not match any of the other session code dates and are the only session codes we are allowed to edit dates for. DCV requires a meeting pattern. If selecting an intensive session, edit the dates.
CLASS SECTION
Enter a section number that hasn't already been used for another section of this class this term. Section numbers must align with the Section Number Conventions listed on the CM website and must align with the campus and instruction mode.
COMPONENT
Enter the appropriate component (components are created and maintained in Course Inventory located at Curriculum Management>Course Catalog>Course Catalog. If you don't see the component you need when scheduling a class, contact the Curriculum Manager).
CLASS TYPE
Choose ENROLL unless scheduling a linked lecture+lab or similar set‐up. NON‐ENROLL is used for the lab/recitation when linked.
ASSOCIATED CLASS
Every section needs a unique number, unless it is a linked lecture+lab or similar set‐up. Linked classes must share the same number. *You will need to pay attention to this field because the system will always default to "1". "1" is fine to use if there is only one section of a class for a given term. For courses with more than one section, increase the number by 1 for each additional section.
CAMPUS
DC (Main Campus) or EXSTD (Extended Studies). This largely has to do with where the tuition goes. Most undergrad courses will be DC.
LOCATION
DC if meeting in person at the Main Campus or if online. DC for Extended Studies if meeting in person at the Main Campus or online, or choose the appropriate location from the table (available on the Curriculum Management Website).
INSTRUCTION MODE
Choose appropriate instruction mode. Make sure section number matches instruction mode. Section Number Conventions are listed on the CM website. If in doubt, ask.
START/END DATE
Will auto‐populate with the correct dates when selecting the SESSION. Do not change these dates unless using DMV or DCV session code.
SCHEDULE PRINT
Check the box to allow the class to appear in Class Search for easy enrollment. Leave unchecked if you don’t want it visible (hidden sections, thesis, dissertations, independent study).
STUDENT‐SPECIFIC PERMISSIONS
Check this box to enable student‐specific permissions to be used (you will be unable to issue permission numbers if this box is blank).
EXCLUDE TERM ROLL
For schools/colleges/units that participate in term roll, check this box to prevent the section from rolling (being copied) to next year's term (example, Spring 2016 copies to Spring 2017, Summer 2016 copies to Summer 2017, Fall 2016 copies to Fall 2017)
COURSE TOPIC ID
Only for “topics” courses or First‐year seminars. Select existing topic or submit a Class Section Form to create a new topic.
PRINT TOPIC IN SCHEDULE
This box defaults to checked. A blank box prevents the topic from appearing in class search/student's class schedule.
CLASS ATTRIBUTE
Add appropriate attributes as necessary (CU Succeed, Combined Section, etc.)
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FIELD How to complete this field FACILITY ID
Enter proprietary rooming info here. Refer to the Rooming Schedule before adding anything here. Approximately a month prior to registration opening, all rooming must be requested through the Rooming Coordinator (including proprietary rooms).
MEETING PATTERN
What day(s) does the class meet? Ex. MWF Use pre‐set pattern from magnifying glass whenever possible, otherwise manually select the days by checking the boxes. BLANK if online.
START/END DATE
What time of day does class start/end? For classes that do not have the same meeting pattern each week, you will need to add a row by clicking the plus (+) sign and create each pattern as separate rows *DMV/DCV session‐ Dates need to match/fall within the date range on the Basic Data tab.
INSTRUCTOR/TA
Enter instructor/TA's 9‐digit ID or find them by name by clicking the magnifying glass
INSTRUCTOR/TA ROLE
Select the appropriate role. Primary Instructor – Only 1 primary is allowed per section. Secondary Instructor TA
PRINT INSTRUCTOR IN CLASS SCHEDULE
Select the appropriate choice to show or hide the instructor/TA when students search for this class/enroll
GRADE ACCESS
Select the appropriate grade access Primary Instructor – Post Secondary Instructor – Grade TA – Grade or blank
INSTRUCTOR WORKLOAD %
One instructor= 100% Two or more instructors= appropriate percentage for each equaling 100% total TA's= 0%
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FIELD How to complete this field DEPARTMENT CONSENT TO REGISTER
Department consent prevents students from registering without permission
ROOM CAPACITY Enter appropriate room capacity based upon projected enrollment capacity
ENROLLMENT CAPACITY
Should always match the room capacity (except for MSU Pooled sections where 10% applies). Must not exceed the room capacity
WAITLIST CAPACITY
Enter a number if you would like a waitlist *MSU Pooled cannot have a waitlist
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FIELD How to complete this fieldNOTE NBR Select/enter a pre‐built note number
FREE FORMAT TEXT Enter additional information about this section Add a row if more than one note is needed. Cannot have both a Note Nbr and a Free Format Text on the same row.
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FIELD How to complete this fieldPROVIDER FOR AUTHENTICATION To turn Canvas access on, choose CANVAS
LMS EXTRACT FILE TYPE To turn Canvas access on, choose XML V1.1 (Canvas)
FYI's:
1) Variable credit classes: If you have a variable credit class that you need to set at a fixed amount of units, please submit a Class Section Form immediately before students enroll. If students enroll before the credits are fixed, the section has to be cancelled and the students have to re‐enroll. Examples of variable credit classes: Special Topics, Master's Thesis/Reports, Independent Study, etc.
2) Combined Sections: If you need to make any meeting pattern or instructor changes to combined sections, you
must use "Schedule Class Meetings" (Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings).
3) Never reactivate a cancelled class. Instead, leave it cancelled and if necessary create a new, unique section in
addition to the cancelled class.
4) Never delete classes (never use the minus sign in "Class Sections" on the Basic Data tab).
5) Enrollment capacity cannot exceed the capacity of the room.
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Schedule an Independent Study/Thesis/Internship or other similar class
Action:
Schedule a unique class (either an advertised section, enrollment section, or both)
CU‐SIS Location:
Main Menu > Curriculum Management > Schedule of Classes > Schedule New Course
1. Look up the class 2. Identify if you need to add a row first before beginning.
If the class number is "0" and the section number is blank, a new row isn't required:
If the class number is present, you will need to add a new row before beginning:
3. Schedule according to the procedure below.
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Tabs Used:
Fields Used:
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FIELD How to complete this field
SESSION
Choose the correct session using the Session Code Calendar, available on the Curriculum Management Website. DMV/DCV should only be used if your dates do not match any of the other session code dates and are the only session codes we are allowed to edit dates for. DCV requires a meeting pattern. If selecting an intensive session, edit the dates.
CLASS SECTION
Advertised Section: 900/950Enrollment Section: 901/951 or higher Enter a section number that hasn't already been used for another section of this class this term. Section numbers must align with the Section Number Conventions listed on the CM website and must align with the campus and instruction mode.
COMPONENT
Enter the appropriate component (components are created and maintained in Course Inventory located at Curriculum Management>Course Catalog>Course Catalog. If you don't see the component you need when scheduling a class, contact the Curriculum Manager).
CLASS TYPE Choose ENROLL unless scheduling a linked lecture+lab or similar set‐up. NON‐ENROLL is used for the lab/recitation when linked.
ASSOCIATED CLASS
Every section needs a unique number, unless it is a linked lecture+lab or similar set‐up. Linked classes must share the same number. *You will need to pay attention to this field because the system will always default to "1". "1" is fine to use if there is only one section of a class for a given term. For courses with more than one section, increase the number by 1 for each additional section.
CAMPUS DC (Main Campus) or EXSTD (Extended Studies). This largely has to do with where the tuition goes. Most undergrad courses will be DC.
LOCATION
Use INDIVIDUAL unless there is a set meeting pattern If there is a set meeting pattern: DC if meeting in person at the Main Campus or if online. DC for Extended Studies if meeting in person at the Main Campus or online, or choose the appropriate location from the table (available on the Curriculum Management Website).
INSTRUCTION MODE
IS (Independent Study) unless there is a set meeting pattern Make sure section number matches instruction mode. Section Number Conventions are listed on the CM website. If in doubt, ask.
START/END DATE Will auto‐populate with the correct dates when selecting the SESSION. Do not change these dates unless using DMV or DCV session code.
SCHEDULE PRINT
Check the box to allow the class to appear in Class Search for easy enrollment. Leave unchecked if you don’t want it visible (hidden sections, thesis, dissertations, independent study).
STUDENT‐SPECIFIC PERMISSIONS Check this box to enable student‐specific permissions to be used (you will be unable to issue permission numbers if this box is blank).
EXCLUDE TERM ROLL
For schools/colleges/units that participate in term roll, check this box to prevent the section from rolling (being copied) to next year's term (example, Spring 2016 copies to Spring 2017, Summer 2016 copies to Summer 2017, Fall 2016 copies to Fall 2017)
COURSE TOPIC ID Only for “topics” courses or First‐year seminars. Select existing topic or submit a Class Section Form to create a new topic.
PRINT TOPIC IN SCHEDULE This box defaults to checked. A blank box prevents the topic from appearing in class search/student's class schedule.
CLASS ATTRIBUTE Add appropriate attributes as necessary (CU Succeed, Combined Section, etc.)
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FIELD How to complete this field
FACILITY ID
Enter proprietary rooming info here. Refer to the Rooming Schedule before adding anything here. Approximately a month prior to registration opening, all rooming must be requested through the Rooming Coordinator (including proprietary rooms).
MEETING PATTERN
BLANK unless meeting in person or hybrid. What day(s) does the class meet? Ex. MWF Use pre‐set pattern from magnifying glass whenever possible, otherwise manually select the days by checking the boxes.
START/END DATE
What time of day does class start/end? For classes that do not have the same meeting pattern each week, you will need to add a row by clicking the plus (+) sign and create each pattern as separate rows *DMV/DCV session‐ Dates need to match/fall within the date range on the Basic Data tab.
INSTRUCTOR/TA Enter instructor/TA's 9‐digit ID or find them by name by clicking the magnifying glass
INSTRUCTOR/TA ROLE
Select the appropriate role. Primary Instructor – Only 1 primary is allowed per section. Secondary Instructor TA
PRINT INSTRUCTOR IN CLASS SCHEDULE Select the appropriate choice to show or hide the instructor/TA when students search for this class/enroll
GRADE ACCESS
Select the appropriate grade access Primary Instructor – Post Secondary Instructor – Grade TA – Grade or blank
INSTRUCTOR WORKLOAD %
One instructor= 100% Two or more instructors= appropriate percentage for each equaling 100% total TA's= 0%
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FIELD How to complete this field CLASS STATUS Active
ADD CONSENT
Advertised Section: Department Consent (prevents students from registering without permission) Enrollment Section: Department Consent (prevents students from registering without permission)
ROOM CAPACITY Enter appropriate room capacity based upon projected enrollment capacity
ENROLLMENT CAPACITY Advertised Section: 1 (best practice) Enrollment Section: Should always match the room capacity
WAITLIST CAPACITY Enter a number if you would like a waitlist
AUTO ENROLL FROM WAIT LIST Defaults to checked. If this box in blank, students will not roll in from the wait list
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FIELD How to complete this field NOTE NBR Select/enter a pre‐built note number
FREE FORMAT TEXT Enter additional information about this section
Add a row if more than one note is needed. Cannot have both a Note Nbr and a Free Format Text on the same row.
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FIELD How to complete this field
PROVIDER FOR AUTHENTICATION Advertised Section: BLANK Enrollment Section: To turn Canvas access on, choose CANVAS
LMS EXTRACT FILE TYPE Advertised Section: BLANK Enrollment Section: To turn Canvas access on, choose XML V1.1 (Canvas)
FYI's:
1) Variable credit classes: If you have a variable credit class that you need to set at a fixed amount of units, please submit a Class Section Form immediately before students enroll. If students enroll before the credits are fixed, the section has to be cancelled and the students have to re‐enroll. Examples of variable credit classes: Special Topics, Master's Thesis/Reports, Independent Study, etc.
2) Combined Sections: If you need to make any meeting pattern or instructor changes to combined sections, you must use "Schedule Class Meetings" (Main Menu > Curriculum Management > Schedule of Classes > Schedule Class Meetings).
3) Never reactivate a cancelled class. Instead, leave it cancelled and if necessary create a new, unique section in addition to the cancelled class.
4) Never delete classes (never use the minus sign in "Class Sections" on the Basic Data tab).
5) Enrollment capacity cannot exceed the capacity of the room.
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How to Combine Sections
A combined section is a combination of two or more classes taught in the same space with shared meeting pattern and
instructor(s).
Rules:
The course content/learning objectives should be identical. Usually, combined sections consist of cross‐listed
courses and/or topics courses which share identical topics.
Must be in the same session (session codes must match).
The room capacity needs to be the same for each combined class.
A sponsor class attribute is required. Only one of the classes can be the sponsor. All other classes must be non‐
sponsor classes. You must indicate this on the Basic Data tab for each class.
When combining with other schools/colleges, the Sponsor does the combining and course coordinators will
need to communicate clearly regarding enrollment capacity and instructors.
Step by step instructions:
1. Schedule the classes first, enter the COMB class attributes, and write down the 5‐digit class number (CRN).
Whenever possible, it is best to leave the Meetings Tab BLANK and add the information after combining the
sections.
2. Navigate to: Curriculum Management>Combined Sections>Combined Section Table
3. Enter the term and click "Search"
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4. Select the session code from the available options.
CU DENVER
Session Code Description Alt Description
DCA First Four Wks (Den Cont Ed) D‐CE1st 4
DCB Second Four Wks (Den Cont Ed) D‐CE 2nd 4
DCE First Five Wks (Den Cont Ed) D‐CE 1st 5
DCF Second Five Wks (Den Cont Ed) D‐CE 2nd 5
DCG Third Five Wks (Den Cont Ed) D‐CE 3rd 5
DCH First Eight Wks (Den Cont Ed) D‐CE 1st 8
DCI Second Eight Wks (Den Cont Ed) D‐CE 2nd 8
DCR Regular Semester (Den Cont Ed) D‐CE Reglr
DCV Intensive (Den Cont Ed) D‐CE Intsv
DCY Maymester (Den Cont Ed) D‐CE May
DMA First Four Wks (Den) D‐1st4 Wks
DMB Second Four Wks (Den) D‐2nd4 Wks
DME First Five Wks (Den) D‐1st 5
DMF Second Five Wks (Den) D‐2nd 5
DMG Third Five Wks (Den) D‐3rd 5
DMH First Eight Wks (Den) D‐1st 8
DMI Second Eight Wks (Den) D‐2nd 8
DMR Regular Semester (Den) D‐Regular
DMV Intensive (Den) D‐Intnsv
DMY Maymester (Den) D‐Maymstr
5. The table will appear. Click on the first "+" sign to create a new row.
6. A blank row will appear. It will already have a Combined Sections ID.
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7. Type in a Description and Short Description. The description must contain course information to identify the
combined classes.
Description Format: Subject Code, Course Number, and Section Number*
Short Description Format: School/College code and initials.*
*You may notice some formatted differently since classes copy over from term to term and since trainers may
have varied in the past, however please use this format.
8. Scroll all the way to the bottom of the screen and click "Save".
9. Locate the row you just created and click on "View Combined Sections".
10. Choose the combination type.
Cross Subject = the classes do not share the same subject code
Within Subject = the classes have the same subject code
Both = when at least two of the classes share a subject code and at least one does not
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11. Enter the room capacity (the same capacity that is listed on the individual classes).
12. Enter the enrollment capacity and waitlist capacity. The number entered here is what controls enrollment. Once
this cap is reached no additional students will be able to enroll, even if the individual class enrollment caps still
show available seats.
If you don't need to control enrollment for the individual classes, then the enrollment capacity can be
the same for each combined class, and that same number would be entered here.
If needing to control enrollment in the individual classes (maybe you want to limit the number of
undergraduate students permitted, for example), then unique enrollment capacities can be used for
each combined class, as long as they all total up to the number you enter here.
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13. Enter the 5‐digit class number (CRN) for each combined class, or search using the magnifying glass. Click "+" to
add each additional class.
14. Click "Save".
15. If everything went correctly, a "saved" message will temporarily appear in top right of the screen.
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If you receive an error message, it's because something on the meetings tabs of the individual classes does not
match. This happens when a class may have been scheduled earlier on and has something entered on the
meetings tabs which isn't matching up across all of the classes you are trying to combine.
The fastest and easiest way to fix this error:
Copy down your facility ID, meeting pattern (being sure to look for multiple meeting patterns), and all
instructor information, and then DELETE it from each class you're trying to combine. Be sure to "save"
after each class's meeting pattern information has been removed.
Exit out of the "Identify Combined Sections and then go back in again. Re‐enter the room capacity,
enrollment capacity, waitlist capacity, and class information, and "save".
Navigate to: Curriculum Management > Schedule of Classes > Schedule Class Meetings
Pull up one of the classes and add the meeting pattern information back in. Save.
This will update the meetings tab on all of the combined classes.
16. Navigate to: Curriculum Management > Schedule of Classes > Schedule Class Meetings
Pull up one of the classes and add the meeting pattern information in. Save.
This will update the meetings tab on all of the combined classes.
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Class Section Cancellation Guide
1. Confirm that the class isn’t part of a combined section.
*To check if a section is part of a combined section,
look the class up in
Curriculum Management > Schedule of Classes >
Maintain Schedule of Classes.
Then, locate the correct
section number (use
arrows if more than one
section is built).
If the class is combined, a
blue “Combined Section”
hyperlink will appear on
the Meetings Tab and the
Enrollment Control Tab.
The “Combined Section” text will only appear if a section is combined.
If the class is combined, you must submit a Class Section form for the Registrar’s Office to cancel the class.
If the class is not part of a combined section, proceed to Step 2.
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2. Identify if the class has a
DENPOOLMET class attribute.
In Curriculum Management >
Schedule of Classes > Maintain
Schedule of Classes on the Basic
Data Tab look for a DENPOOLMET
class attribute.
If more than 2 attributes exist, click
on View All.
If you see the DENPOOLMET
attribute, you will need to submit a
Cancelled Class Alert Form prior to
cancelling. Proceed to Step 3
before submitting the form.
3. Identify if the class has been roomed (prior to
optimization)
In Curriculum Management >
Schedule of Classes >
Maintain Schedule of Classes
on the Meetings Tab look for
a Facility ID.
Example of class that has been
roomed:
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Example of class that has NOT been
roomed:
If the field is populated (roomed)
and optimization hasn’t occurred
yet, you can proceed to the next
step.
If the field is populated and it is
past the optimization date (refer
to the Production Calendar on
the CM Website and/or the
Classroom Calendar from the
Rooming Coordinator), you will
need to submit a Cancelled Class
Alert Form prior to cancelling.
‐‐This will alert the Rooming
Coordinator that the room is available for use.
Proceed to Step 4.
4. If the class has a DENPOOLMET attribute AND/OR is roomed, complete this step.
Otherwise, skip and proceed to Step 5. Submit a Cancelled Class Alert Form, accessible at www.ucdenver.edu/registrar Faculty & Staff
> Curriculum Management > Forms.
Log in with your University Credentials.
See example on the next page.
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Use the sample below to fill out and submit the alert, then proceed to Step 5.
Cancelled
Class Alert
Form
Example:
This is what your email
confirmation will look like:
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5. Identify if students are enrolled. Pull up the Class Roster by going to Curriculum Management > Class Roster > Class Roster.
If students are enrolled, it
looks like this:
If there is no enrollment, it
looks like this:
If students are enrolled,
proceed to the next step.
If there is no enrollment, skip ahead to Step 7.
6. Notify Students. To notify students, pull up the Class Roster by going to Curriculum Management > Class Roster > Class Roster.
From the dropdown, you will notify Enrolled students and also Waiting students (screenshot below only
shows “enrolled” but if a student is waitlisted, then “waiting” is also be an option from the dropdown).
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NOTE: Do not choose “ALL” from the dropdown. Doing so would include students who have already
dropped the class. Dropped students do not need to be notified about the section being cancelled.
After making your selection, click on “Notify All Students” at the bottom of the screen.
This brings you to an email form.
Optional: Add the instructor/department chair to either the CC or BCC field
Put the class information in the Subject line
Add Message Text to alert students that the class is cancelled (and perhaps the reason why)
Then click “Send Notification” and
proceed to the next step.
A copy will automatically be sent to your University email address.
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7. Cancel the class. In Curriculum Management > Schedule of Classes > Maintain Schedule of Classes, go to the “Enrollment Control Tab.”
What a class looks like prior to cancelling:
A) If students are enrolled, check “Cancel if Student Enrolled”. If not, leave blank.
B) Change Class Status to “Cancelled Section” and change Enrollment Capacity
and Wait List Capacity to 0 (zero).
C) Click “Cancel Class” and wait until the button greys out. The cancel date will
appear.
You’re done! Congratulations!
Class Status
is ACTIVE
2 students
are enrolled
A
B
B
C
2 students are enrolled, so
select this box.
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Cancel and Rebuild a Class
If you have determined that a class needs to be cancelled and rebuilt, follow the procedure below (see the
"Decision Flowchart: I need to edit a scheduled class" section of this training manual).
1. Schedule the new section in CU‐SIS using the "How to Schedule a Class" procedure. Do not reactivate a
cancelled class or type over an existing class. You will need to add a new row so you do not lose the
history in CU‐SIS.
2. Use a unique section number.
3. Cancel the class using the "How to Cancel Classes in CU‐SIS" procedure.
4. Do not delete classes. This causes a class to be "orphaned" in the system and causes complex negative
impacts. If you accidentally delete a class, email the Curriculum Manager in the Registrar's Office.
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Navigating Course Inventory in CU‐SIS
Course Inventory is where the catalog of courses is stored and maintained. It is also known as "catalog‐level" (where the
schedule of classes pulls its data from), or just "course catalog".
To view courses in Course Inventory:
Navigate to: Curriculum Management > Course Catalog > Course Catalog
Always select "include history"
Search by subject code and catalog number, or by 6‐digit course ID
If more than one appears and the course ID matches on all, click on any of them to view the course
If more than one appears and there are different course ID's, choose the active course by clicking and returning
to search until you find the "active" course (identified by "status" on the Catalog Data tab)
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Pertinent Fields on "Catalog Data" tab:
Make sure you are viewing the correct row by effective date
Effective date really means "effective term", and are entered as follows:
01/01/YEAR = Spring Term 05/01/YEAR = Summer Term 08/01/YEAR = Fall Term
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(Continued on next page)
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(Continued on next page)
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(Continued on next page)
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Pertinent Fields on "Offerings" tab:
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Pertinent Fields on "Components" tab:
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Filling out a Course Proposal Form: A How To Guide
1. Access the form on the Curriculum Management website under "Forms":
https://ucdenverdata.formstack.com/forms/sso_reg_course_proposal_form
2. Log in using your Passport (Single Sign‐On) Username and Password.
3. Complete the rest of the form. The necessary fields will auto‐populate based upon your
selections. Items with a red asterisk are mandatory. See guide below.
4. Submit
5. You will receive a copy of your submission to your University email. NOTE: You are not finished
yet.
6. (optional step) Print to PDF and save a local copy.
7. Forward the email to the Associate Dean or Course Proposal Form "signature authority", not
exceeding 10 attachments per email.
8. Associate Dean or Course Proposal Form "signature authority" must forward the form with
"approval" in the body of the email to demonstrate their approval. NOTE: This is the only way
the form can be processed.
9. Curriculum Manager in the Office of the Registrar will reply when processed.
Page 1: Create a New Course
Page 10: Revise a Course
Page 19: Deactivate a Course
ACTION REQUEST: CREATE A NEW COURSE
School/College Information
Select the School/College/Program responsible for this course
You may only submit forms for your own school/college/program
Effective Term This is the first term the course is available for scheduling with the requested edits in place
Must be within 3 terms
Request Type
Create a New Course Request to create a new course in the student information system
Course numbers cannot be re‐used if active within the last 5 years and/or if ever part of a cross‐listed course. This policy also includes courses which were renumbered five or more years ago, but the current number
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remains active. Re‐using a previously cross‐listed course numbers or numbers historically attached to an active 6‐digit course ID is problematic for degree audit if the other cross‐listed variants remain active.
Is this a cross‐listed course?
A cross‐listed course is a course taught under more than one prefix. Students choose which prefix in which to enroll.
Cross‐listed courses must share identical titles, course descriptions, and credit hours.
Max Hours displayed for each cross‐listed class is the total number of hours allowed for all courses completed within a particular cross‐listed group.
The other courses in the cross‐listed group:
Select one:
Exist and need to be updated as part of this request
Are new and need to be created
Both choices will enable the appropriate fields to complete the task selected.
List all courses in this cross‐listed group
Provide the full list of all courses in the cross‐listed group.
Course Information
Subject/Prefix Enter the appropriate subject code within your designated Academic Unit/School/College
4‐Digit Course Number The course number of the new course. See below.
Course numbers cannot be re‐used if active within the last 5 years and/or if ever part of a cross‐listed course. This policy also includes courses which were renumbered five or more years ago, but the current number remains active. Re‐using a previously cross‐listed course numbers or numbers historically attached to an active 6‐digit course ID is problematic for degree audit if the other cross‐listed variants remain active.
Denver Reserved Numbers (see section below)
0001‐0999 Non‐Credit
1000‐1999 Freshman level
2000‐2999 Sophomore level
3000‐3999 Junior level course
4000‐4999 Senior level course
5000‐6999 First level graduate course and represents students working toward their Master’s Degree
7999‐8999 Second level graduate course and represents students working toward a Ph.D.
*Contact the department course coordinator to see if a number is available
Reserved Course Numbers for Specific Course Types
Course Type Reserved Numbers
First Year Experience/ 1111
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Freshman Seminar
Internship (ELC) 1939, 2939, 3939, 4939, 5939, 6939
Internship (Department) 1840‐1849, 2840‐2849, 3840‐3849, 4840‐4849,5840‐5849, 6840‐6849
Candidate for Degree 5940
Practicum or Field Experience/Study
1910‐1919, 2910‐2919, 3910‐3919, 4910‐4919, 5910‐5919, 6910‐6919
Reading Courses 5920‐5929, 6920‐6929, 7920‐7929, 8920‐8929
Thesis 5950‐5929, 6950‐6959, 7950‐7959
Project/Report 1960‐1969, 2960‐2969, 3960‐3969, 4960‐4969,5960‐5969, 6960‐6969, 7960‐7969
Dissertation 7990‐7999, 8990‐8999 Topics Courses Any other number not listed above as reserved
(varies by department)
Course Title (short) Limited to 29 characters, including spaces; will print on transcripts. The following guidelines apply:
Limited to 29 characters; will print on transcript
Article words should not be used (e.g. the, a, an)
Use roman numeral convention for sequential courses
Special Topics Courses must specify "Special Topics" in the title. Topics can be taught up to three times under the Special Topics course number before needing to be proposed as a permanent course.
1111 courses must be titled "First‐Year Seminar"
Course Title (long) Limited to 140 characters, including spaces. The following guidelines apply:
Limited to 140 characters
All words will be unabbreviated
Article, conjunctions and preposition words may be used
Course Description Please limit to approximately 40 words not including before requisites, cross‐listings, notes, etc. Should include an overview of the course content but not be as detailed as a course syllabus.
Credit Hours/CEU's:
Fixed credit = not editable at the section level Variable credit = editable at the section level within the min/max parameters prior to enrollment
Repeatability Identifies how many times a course can be repeated in a student’s career. Yes = authorizes students to enroll in a course more than once No= students may only successfully complete the course once
Allow multiple enrollment in the same term
Yes = permits students to register for more than one section of the course in the same term. Useful for special topics courses. No = students may repeat the course but not enroll in more than one section per term.
Total credit hours/CEU's allowed for all repeats
Enter the maximum cumulative credits/CEU's allowed for a course
Default Grading Method Letter = all undergraduate courses (A, A‐, B+, B, B‐, C+, C, C‐, D+, D, D‐, F)
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Pass/Fail = P grade is not included in the GPA; the F grade is included; students are only permitted a certain number pass/fail hours credited toward a bachelor’s degree. Study abroad and internships should be pass/fail. Consult with appropriate Associate Dean for specific school/college guidelines. Non‐Credit = indicates registration on a no‐credit basis (only assigned to non‐credit courses). Letter w/IP = In Progress (only assigned to thesis/dissertation at the graduate level).
Course Component(s)
May select one or more.
The default course type will auto‐populate when scheduling a class.
Contact hours must adhere to the CDHE policy:
BASE CONTACT HOUR. The faculty Base Contact Hour represents a standard measurement of consumption of faculty resources by students. It consists of the number of scheduled minutes of instructional activity involving direct contact of faculty with students in a given term utilizing a particular method of instruction. The standard measurement for a faculty Base Contact Hour except for the instructional activities listed in Table II is: Semester system term: One Base Contact Hour = a minimum of 750 minutes. This translates to a MINIMUM of fifteen 50‐minute hours per semester. See table below.
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Guidelines for selecting components:
Type Definition
Dissertation
A dissertation, an original investigation showing mature scholarship and critical judgment, demonstrating knowledge of research tools and methods, required for graduation at the doctoral degree level. Thesis and dissertation credits should correlate with the scope and level of research or written work
Field Studies Instructional activities conducted by faculty and designed to supplement individual course work
Independent Study
Student projects or other required activities with minimal faculty associated direction where a student is formally enrolledduring a period of independent study instruction in pursuit of a CCDE‐approved degree program.
Internships
Credit hours for placement in business and industry environments that offer degree‐seeking students professional level experience and responsibility. To qualify for state support, the internship should be well supervised and carefully structured (i.e., based on learning objectives that are related to the student’s academic discipline and established in cooperationwith the student, employer, and faculty advisor)
Laboratory Instructional activities conducted by faculty requiring student participation, experimentation, observation or practice
Lecture Formal presentation/communication by faculty
Main Lab section Stand alone lab focused on instructional activities conducted by faculty requiring student participation, experimentation, observation or practice
Practicum Private Instruction
Recitation Two‐way (student and faculty) communication of course materials
Research
Student projects or other required activities with minimal faculty associated direction where a student is formally enrolledduring a period of research in pursuit of a CCDE‐approved degree program.
Seminar
System‐Enforced Requisites
Requisites (prereq/co‐req/restrictions) may be placed on courses to systematically enforce enrollment requirements.
Course requisites are designed to ensure that students have the required minimum background for study of the course content.
Proposers should carefully consider which courses or requirements are logically and reasonably necessary for success in the course.
ALL requirements must be listed for the requisite to function properly.
For revisions to existing requisites, include ALL requirements (otherwise only the revisions you list on the form will be used).
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Prerequisite: A prerequisite is a system‐enforced course(s) that needs to be taken prior to registration for the next course in the designated sequence. Co‐requisite: A co‐requisite is a system‐enforced course(s) that needs to be taken simultaneously with another course. Restriction: A restriction is a system‐enforced condition restricting enrollment to a specific population.
• Example: Restricted to Graduate students only • Example: Restricted to Senior level or higher only • Example: Restricted to Undergrad Chemistry majors
Course Attribute Courses using Continuing Education Units instead of Credit Hours should have "CEU"
Default Enrollment Capacity
Identifies the enrollment capacity that will auto‐populate when scheduling a class. It may be increased or decreased when class sections are created. If left blank, the default enrollment capacity will be 30.
Do you want to add a topic now?
For topics courses only.
Enter the existing topic number or new Topic Title (max 30 characters, including spaces)
Topics may also be added later using a Class Section Form.
Topics can be taught up to three times under the Special Topics course number before needing to be proposed as a permanent course.
Auto‐update cross‐listed course(s)
If all cross‐listed courses belong to the same school/college/program, changes may be requested for all courses using one form.
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ACTION REQUEST: REVISE A COURSE
School/College Information
Select the School/College/Program responsible for this course
You may only submit forms for your own school/college/program
Effective Term This is the first term the course is available for scheduling with the requested edits in place
Must be within 3 terms
Request Type
Revise a Course Update an existing course/reactivate an existing course
Significant change to title and course description requires a new 4‐Digit Course Number
Is this a CU Denver Core course?
Changes to core courses require an acknowledgement (via checkbox) that the CCOC is already aware of the change(s). Do not submit the form unless the CCOC has already been notified.
Is this a cross‐listed course?
A cross‐listed course is a course taught under more than one prefix. Students choose which prefix in which to enroll.
Cross‐listed courses must share identical titles, course descriptions, and credit hours.
Max Hours displayed for each cross‐listed class is the total number of hours allowed for all courses completed within a particular cross‐listed group.
The other courses in the cross‐listed group:
Select one:
Exist and need to be updated as part of this request
Are new and need to be created
Both choices will enable the appropriate fields to complete the task selected.
List all courses in this cross‐listed group PRIOR
to revision
Provide the full list of all courses in the cross‐listed group. This will enable us to more easily track changes to cross‐listed groups.
Would you like to update all courses in this cross‐
listed group?
Changes to course title, course description, credit hours, and maximum hours (repeatability) must be consistent for all cross‐listed courses. Each school/college/unit is responsible for their own courses. If this cross‐listed group contains any courses outside of your school/college/unit, your form will be held until all have been received by the Office of the Registrar.
Yes = All cross‐listed courses will be updated with a single form. No = Depending on the type of revisions needed, forms may be held until requests have been submitted for all courses in a cross‐listed group.
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Course Being Changed
Current Subject/Prefix Enter the appropriate subject code within your designated Academic Unit/School/College
Current 4‐Digit Course Number
The course number of the existing course
What is changing? Select all changes.
Classes cannot be active/scheduled for the term the revision is requested. (Exceptions detailed below).
Type of Change Is this permitted without cancelling active classes for the effective term?
Course Title No
Course Description Yes, but only if no students are enrolled
Credit Hours/CEU's No
Repeatability Yes, but only if change will not further restrict repeatability
NOTE: A decrease in maximum repeat hours requires a new 4‐Digit Course Number
Add/Update a Requisite
Yes, but only if no students are enrolled or it doesn't further restrict enrollment
Remove a Requisite Yes
Add/Update a Cross‐listing
Yes, but only if no students are enrolled in any of the cross‐listed classes
Remove a Cross‐listing
Yes, but only if no students are enrolled in any of the cross‐listed classes
Subject/Prefix No
4‐Digit Course Number
No
Grading Method No
Component No
Add a Topic Yes
Reactivate N/A NOTE: Significant change to title and course
description requires a new 4‐Digit Course Number
Other Depends on the change.
Course Title (short)
Limited to 29 characters, including spaces; will print on transcripts. The following guidelines apply:
Limited to 29 characters; will print on transcript
Article words should not be used (e.g. the, a, an)
Use roman numeral convention for sequential courses
Special Topics Courses must specify "Special Topics" in the title. Topics can be taught up to three times under the Special Topics course number before needing to be proposed as a permanent course.
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1111 courses must be titled "First‐Year Seminar"
Course Title (long) Limited to 140 characters, including spaces. The following guidelines apply:
Limited to 55 characters
All words will be unabbreviated
Article, conjunctions and preposition words may be used
Course Description Please limit to approximately 40 words not including before requisites, cross‐listings, notes, etc. Should include an overview of the course content but not be as detailed as a course syllabus.
Credit Hours/CEU's:
Fixed credit = not editable at the section level Variable credit = editable at the section level within the min/max parameters prior to enrollment
Repeatability Identifies how many times a course can be repeated in a student’s career. Yes = authorizes students to enroll in a course more than once No= students may only successfully complete the course once
Allow multiple enrollment in the same term
Yes = permits students to register for more than one section of the course in the same term. Useful for special topics courses. No = students may repeat the course but not enroll in more than one section per term.
Add/Update a Requisite Requisites (prereq/co‐req/restrictions) may be placed on courses to systematically enforce enrollment requirements.
Course requisites are designed to ensure that students have the required minimum background for study of the course content.
Proposers should carefully consider which courses or requirements are logically and reasonably necessary for success in the course.
ALL requirements must be listed for the requisite to function properly.
For revisions to existing requisites, include ALL requirements (otherwise only the revisions you list on the form will be used).
Prerequisite: A prerequisite is a system‐enforced course(s) that needs to be taken prior to registration for the next course in the designated sequence. Co‐requisite: A co‐requisite is a system‐enforced course(s) that needs to be taken simultaneously with another course. Restriction: A restriction is a system‐enforced condition restricting enrollment to a specific population.
• Example: Restricted to Graduate students only • Example: Restricted to Senior level or higher only • Example: Restricted to Undergrad Chemistry majors
Remove a Requisite Removes all system‐enforced requisites from the course
Add/Update a Cross‐listing List the courses being added to the cross‐listing group
Then, list ALL of the courses in the cross‐listed group, including the new additions
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NOTE: If the course you are adding to the cross‐listed group is new and needs to be created, that should be done FIRST with a separate form (Create a New Course).
Remove a Cross‐listing List the courses being removed from the cross‐listing group
Then, list ALL of the courses in the cross‐listed group, excluding the removed courses
Subject/Prefix Enter the appropriate subject code within your designated Academic Unit/School/College
4‐Digit Course Number Enter the new number. See below.
Course numbers cannot be re‐used if active within the last 5 years and/or if ever part of a cross‐listed course. This policy also includes courses which were renumbered five or more years ago, but the current number remains active. Re‐using a previously cross‐listed course numbers or numbers historically attached to an active 6‐digit course ID is problematic for degree audit if the other cross‐listed variants remain active.
Denver Reserved Numbers (see section below)
1000‐1999 Freshman level
2000‐2999 Sophomore level
3000‐3999 Junior level course
4000‐4999 Senior level course
5000‐6999 First level graduate course and represents students working toward their Master’s Degree
7999‐8999 Second level graduate course and represents students working toward a Ph.D.
*Contact the department course coordinator to see if a number is available
Reserved Course Numbers for Specific Course Types
Course Type Reserved Numbers
First Year Experience/ Freshman Seminar
1111
Internship (ELC) 1939, 2939, 3939, 4939, 5939, 6939
Internship (Department) 1840‐1849, 2840‐2849, 3840‐3849, 4840‐4849,5840‐5849, 6840‐6849
Candidate for Degree 5940
Practicum or Field Experience/Study
1910‐1919, 2910‐2919, 3910‐3919, 4910‐4919, 5910‐5919, 6910‐6919
Reading Courses 5920‐5929, 6920‐6929, 7920‐7929, 8920‐8929
Thesis 5950‐5929, 6950‐6959, 7950‐7959
Project/Report 1960‐1969, 2960‐2969, 3960‐3969, 4960‐4969,5960‐5969, 6960‐6969, 7960‐7969
Dissertation 7990‐7999, 8990‐8999 Topics Courses Any other number not listed above as reserved
(varies by department)
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Grading Method Letter = all undergraduate courses (A, A‐, B+, B, B‐, C+, C, C‐, D+, D, D‐, F) Pass/Fail = P grade is not included in the GPA; the F grade is included; students are only permitted a certain number pass/fail hours credited toward a bachelor’s degree. Study abroad and internships should be pass/fail. Consult with appropriate Associate Dean for specific school/college guidelines. Non‐Credit = indicates registration on a no‐credit basis (only assigned to non‐credit courses). Letter w/IP = In Progress (only assigned to thesis/dissertation at the graduate level).
Component May select one or more.
The default course type will auto‐populate when scheduling a class.
Contact hours must adhere to the CDHE policy: BASE CONTACT HOUR. The faculty Base Contact Hour represents a standard measurement of consumption of faculty resources by students. It consists of the number of scheduled minutes of instructional activity involving direct contact of faculty with students in a given term utilizing a particular method of instruction. The standard measurement for a faculty Base Contact Hour except for the instructional activities listed in Table II is: Semester system term: One Base Contact Hour = a minimum of 750 minutes. This translates to a MINIMUM of fifteen 50‐minute hours per semester. See table below.
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Guidelines for selecting components:
Type Definition
Clinical
Conference
Dissertation
A dissertation, an original investigation showing mature scholarship and critical judgment, demonstrating knowledge of research tools and methods, required for graduation at the doctoral degree level. Thesis and dissertation credits should correlate with the scope and level of research or written work
Field Studies Instructional activities conducted by faculty and designed to supplement individual course work
Independent Study
Student projects or other required activities with minimal faculty associated direction where a student is formally enrolled during a period of independent study instruction in pursuit of a CCDE‐approved degree program.
Internships
Credit hours for placement in business and industry environments that offer degree‐seeking students professional level experience and responsibility. To qualify for state support, the internship should be well supervised and carefully structured (i.e., based on learning objectives that are related to the student’s academic discipline and established in cooperation with the student, employer, and faculty advisor)
Laboratory Instructional activities conducted by faculty requiring student participation, experimentation, observation or practice
Lecture Formal presentation/communication by faculty
Main Lab section
Stand alone lab focused on instructional activities conducted by faculty requiring student participation, experimentation, observation or practice
Practicum
Private Instruction
Recitation Two‐way (student and faculty) communication of course materials
Research Student projects or other required activities with minimal faculty associated direction where a student is formally enrolled during a period of research in pursuit of a CCDE‐approved degree program.
Seminar
Add a Topic For topics courses only.
Topics may only be added to courses with "Topics" in the course title, unless topics have been assigned historically.
Enter the existing topic number or new Topic Title (max 30 characters, including spaces)
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Topics may also be added later using a Class Section Form.
Topics can be taught up to three times under the Special Topics course number before needing to be proposed as a permanent course.
Reactivate Significant change to title and course description requires a new 4‐Digit Course Number
Other Please provide a detailed description of "other" revision(s) needed
ACTION REQUEST: DEACTIVATE A COURSE
School/College Information
Select the School/College/Program responsible for this course
You may only submit forms for your own school/college/program
Effective Term This is the first term the course is available for scheduling with the requested edits in place
Must be within 3 terms
Request Type
Deactivate a Course Request to deactivate a course because it will no longer be taught. The following guidelines apply if a course is inactivated:
Submit a new Course Proposal form to ‘reactivate’ this course if it has the exact title and description
Course numbers cannot be re‐used if active within the last 5 years and/or if ever part of a cross‐listed course. This policy also includes courses which were renumbered five or more years ago, but the current number remains active. Re‐using a previously cross‐listed course numbers or numbers historically attached to an active 6‐digit course ID is problematic for degree audit if the other cross‐listed variants remain active.
Is this a CU Denver Core course?
Changes to core courses require an acknowledgement (via checkbox) that the CCOC is already aware of the change(s). Do not submit the form unless the CCOC has already been notified.
Is this a cross‐listed course?
A cross‐listed course is a course taught under more than one prefix. Students choose which prefix in which to enroll.
Cross‐listed courses must share identical titles, course descriptions, and credit hours.
Max Hours displayed for each cross‐listed class is the total number of hours allowed for all courses completed within a particular cross‐listed group.
List all courses in this cross‐listed group
Provide the full list of all courses in the cross‐listed group. This will enable us to more easily track changes to cross‐listed groups.
Remove this course as a cross‐listing for the other
Deactivated courses keep the cross‐listing information in the course description, however the remaining active courses need the inactive course removed.
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remaining courses in this group?
Each school/college/unit is responsible for their own courses. If this cross‐listed group contains any courses outside of your school/college/unit, your form will be held until all have been received by the Office of the Registrar.
Yes = All cross‐listed courses will be updated with a single form. No = Selecting "NO" requires a separate form for each course in the cross‐list group. Changes will be put on hold until all forms have been received.
Deactivate a Course
Subject/Prefix Enter the appropriate subject code within your designated Academic Unit/School/College
4‐Digit Course Number The course number of the existing course being deactivated
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Requesting CU‐SIS Access for New Faculty
Before new faculty or teaching assistants can be assigned to a class in CU‐SIS, they must appear on the
Instructor/Advisor Table.
1. Have them provide you with their 9‐digit CU‐SIS ID.
If they do not believe they have one, have them complete a Faculty Access Form located at:
http://www.ucdenver.edu/student‐services/resources/Registrar‐dev/faculty‐
staff/SecurityAccess/Pages/default.aspx
(ucdenver.edu/Registrar, then Faculty/Staff Resources, then Security Access)
2. Once you have their ID, navigate to: Curriculum Management > Instructor/Advisor Information >
Instructor/Advisor Table
3. Choose "Include History" and enter the ID. Click "Search".
4. If the fields are blank, then either the form hasn't been submitted, or it hasn't been processed yet.
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5. If the following fields are populated, then the instructor is already on the table. You should be able to add the
instructor/TA to the meetings tab of the class.
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If you are unable to add the instructor at this point, you will need to email [email protected]. Provide the
following information in your email:
Term
Class including subject, 4‐digit course number, section number
Instructor name and 9‐digit ID
Text stating type of assistance needed (unable to add instructor for some reason, etc.)
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Running a PS Query in Campus Solutions:
Main Menu>Reporting Tolls>Query>Query Viewer
If you know what the query begins with, you may search this way. Otherwise, click on Advanced Search.
You can run it from here by clicking on "Excel" or you can save it as a favorite by clicking on "Favorite" if you will
be using it often.
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To run, click on "Excel." A new window/tab will open. Fill in the prompts and click "View Results."
When the report is ready, it will appear at the bottom of the screen. It will also automatically save to your
"Downloads" folder.
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Running Curriculum Management Report
1. Navigate to: Home>Curriculum Management>Schedule of Classes>Curriculum Management Report
2. Enter Run Control ID (see below for instructions on how to create a run control)
3. Enter desired criteria
Note: Lack of appropriate criteria in Class Status area must result in a failed attempt
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4. Hit button: Run
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5. Server Name: Enter PSUNX
6. Hit button: OK
7. Click link: Process Monitor
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8. Hit button: Refresh
Note: Keep hitting until status changes from Queued to Success
9. Click link (bottom of page): Go back to Curriculum Management Report
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10. Click link: Report Manager
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11. Click on tab: Administration
12. Click link: See example below (make sure Pop‐up Blocker is not active)
Note: The report will only work if your criteria produce a result. If you experience a failed search try changing the
criteria
Example: Pop‐up Blocker
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Example: Report
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Enter Student‐Specific Permission to Enroll
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Session Codes Always select the session code that matches the dates of your class.
Starting with DM = Main Campus
Starting with DC = Extended Studies
Never change the class start/end dates on the Basic Data tab unless using one of the following intensive
sessions: DMV or DCV
The session code calendar is located on the Curriculum Management website:
Ucdenver.edu/registrar under Faculty/Staff Resources>Curriculum Management
UnderstandingRequisitesIn Peoplesoft Campus Solutions (CU-SIS)
What’s a Requisite?Requisite = a system-enforced enrollment requirement that can include one or more of the following:
Prerequisites Specific course(s) completed or “in progress” at the time of
registration (e.g. ENGL 1020 or ENGL 1020 with C- or higher)
Corequisites Specific course to be taken at the same time (e.g. CSCI 1410 taken
same time as CSCI 1411)
Restrictions Registration restricted to a specific population (e.g. Restricted to
MUSC majors or junior standing, etc .)
When can they be changed?
Requisite changes are due 2 weeks prior to the first day of registration (when enrollment shopping carts open)
If a change is really necessary after the deadline has passed, reference the following chart.
How can they be changed?
Catalog/Course Inventory level: Course Proposal Form or Catalog-level Requisite Form
Section level:
Class Section Form
Where can I view requisites?
1. Adjust Class Associations (class section + catalog)
2. Course Catalog/Course Inventory in CU-SIS (catalog level only)
* Pay attention to effective dates
3. Class Search (what students see when enrolling)
Real Scenario #1
After a course proposal form or catalog-requisite form has been processed, how can a course coordinator make sure a requisite has been set up correctly?
Catalog-LevelMain Menu>Curriculum Management> Course Catalog> Course Catalog
1. Include History
2. View the correct row by looking at the effective date
3. Look for the requisite text in the course description
4. Look for the requirement group number on the offerings tab
5. Click on it and make sure it’s been set up correctly
Course Catalog
Real Scenario #2
After a section-level requisite form has been processed, how can a course coordinator make sure a requisite has been set up correctly?
Section-level Main Menu>Curriculum Management> Schedule of Classes> Adjust Class Associations
1. Find the correct section on the Class Components tab
2. Then click on the Class Requisites tab
Adjust Class Associations
Class Search
Only appears if there is a system enforced requisite
No system enforced requisite
Basic StructureEnrollment Requirement Groups
•Basic Level•This is the requisite number applied to a course or a section, which might have other functional elements within it.
Enrollment Requirements
•Mid-level•Where more complex requisite requirements are built, and are later “plugged into” the Enrollment Requirement Group
Enrollment Course List
•Where multiple required courses can be built as a list. These are “plugged into” an Enrollment Requirement, and then “plugged into” an Enrollment Requirement Group.
Academic Advisement > Academic Requirements > Define Requirement Groups
•Deepest level•Where non-level based credit hour requisites and CGPA across subject code requisites are built, which are then “plugged into” the Enrollment Requirement Group.
Enrollment Requirement Groups
Enrollment Requirement Groups
Enrollment Requirement Groups
Standard Grades
Quality Points
A 4A- 3.7B+ 3.3B 3B- 2.7C+ 2.3C 2C- 1.7D+ 1.3D 1D- 0.7
Testing a Requisite1. Build the requisite in test environment
2. Test enrollment Find a student who fits criteria
Find a student who doesn’t fit criteria
3. Build in live system
Curriculum Coordinators must advise if students have any issues.
What kind of reports are there?The Curriculum Manager can provide the following information:
1. Active Courses in Course Inventory with requisites
2. Active scheduled classes with requisites
3. Active courses with a specific requirement group
Cannot provide a report showing the functionality behind all of the requisites.
Common causes of requisite errors:
Transfer course has a grade of "T" instead of "T" followed by a letter grade (for requisites looking for a minimum grade)
Transfer course is generic 999
Transfer credit is submitted at CU Denver, instead of posted.
Transfer credit not on record
Student's program/plan stack codes do not match what the requisite is enforcing (requisite may not be set up correctly, or student just isn't meeting the requirement)
Effective dating on requisite and/or Program/Plan stack don't match up
Need to know the student ID number, class number/subject code, and course ID.
Functional Limitations
1. UCCS and CUBLD grades
2. Individual class minimum grade within a generic class list
3. Test scores, until CU Denver decides how to implement
4. Student mapping
5. Can be used to allow a specific population to register, but not to block a specific population
6. Population restrictions require exact program/plan/subplan codes
7. No comprehensive reporting
Questions?