ctclink update and presentations bar march 12, 2015 11:00am to noon
TRANSCRIPT
ctcLink Update and Presentations
BAR
March 12, 2015
11:00am to noon
Introductions & Agenda
Who am I?
Emmett Folk – Finance Functional Team Lead
What will I be talking about today?Quick ctcLink Update
ctcLink Conversion Efforts and Pain Points
Topics for Future BAR Meeting Presentations (May?)
ctcLink UpdateThere will be a new FirstLink go-live date:
Project leadership is continuing to work on finalizing a new go-live date for the FirstLink colleges
Project leadership is also assessing the implementation date for the Wave colleges
Most recent announcement estimates mid-March for a decision on the revised FirstLink go-live date
It’s not too early to be involved! Join our Listserv!
Look for ctclinksme_fin on the Mailing List page:
http://lists.ctc.edu/mailman/listinfo
ctcLink Conversion Efforts &
Conversion Pain Points
ctcLink Conversion EffortsWhat are we converting into PeopleSoft Finance:
General Ledger Transactional Data
Vendors/Suppliers
Current Budget Period Data
Projects / Grants
Unfulfilled Purchase Orders
Undisposed Assets
ctcLink Conversion EffortsGeneral Ledger Conversion Information:
We are converting 2 years of historical, summary data and the current year’s detailed data
This conversion effort is performed using an automated conversion program and Chart of Account crosswalk files
General Ledger Conversion Pain Points:
ORG-INDX to Department crosswalks; you can make conversion easier if you inactivate or remove your old ORG-INDX values
Could inactivate any ORG-INDX that isn’t needed and hasn’t been used in the last 3 years
ctcLink Conversion EffortsVendor/Supplier Conversion Information:
We are merging Legacy Vendors at each of the colleges into one master Supplier pool in PeopleSoft
This conversion effort is done through a combination of programming and manual consolidation of data
Vendor/Supplier Conversion Pain Points:
Like Vendors at different colleges are merged based on TIN/SSN; enter an up-to-date TIN for each Vendor you use
Having clean and complete address information also helps that information convert more easily
ctcLink Conversion EffortsBudget Conversion Information:
We are converting budget information for the current budget period (at the time of go-live)
This conversion effort is done through manual and semi-manual data collection and entry work
Budget Conversion Pain Points:
Modeling your Legacy budget structure to better match how PeopleSoft will use that budget data
Think about who needs to be able to do what kinds of budget development tasks (read only, modify, approve, etc.) for which “budgets”
ctcLink Conversion EffortsProject/Grant Conversion Information:
In order to support the conversion of project or grant related GL data, we must setup Project or Grant entries in PeopleSoft
This conversion effort is done through manual data collection and entry work
Project/Grant Conversion Pain Points:
Identifying which projects/grants need to be entered to support GL conversion
Understanding what data specific to a project or grant PeopleSoft requires and where it can be obtained at your college
ctcLink Conversion EffortsUnfulfilled Purchase Order Conversion Information:
We are converting Purchase Orders that have not been fully received and/or invoiced
This conversion effort is done through manual and semi-manual data collection and entry work
Unfulfilled Purchase Order Conversion Pain Points:
Identifying an effective tool that you can use to extract or collect the Purchase Order data required for conversion
Think about how you can identify which POs are “unfulfilled” so data related to them can be extracted for conversion
ctcLink Conversion EffortsAsset Conversion Information:
We are converting capitalized and small & attractive assets per SAAM Chapter 30
This conversion effort is done through manual and semi-manual data collection and entry work
Asset Conversion Pain Points:
Identifying the accumulated depreciation amount for a single, depreciable asset; this can be difficult to obtain from FAE
Building out asset tracking locations within PeopleSoft Finance; identify the system you use today with the most complete and accurate building and room data
What would you like to hear about in future BAR meetings?
Thank you for your time!Please let us know if you have any questions or feedback!
Finance SME Listserv:
Any of the ctcLink Finance Team:
Emmett Folk – Team Lead Christyanna Dawson Sherry StroudAccounts Payable, Purchasing, Asset Management
Grants, Contracts, Project Costing, Budgeting
Student Financials
[email protected] [email protected] [email protected]
Shon Dicks-Schlesinger Elena HortonCash Management, General Ledger AR, Billing, Expenses