cs instructions 2011

8/12/2019 Cs Instructions 2011

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Instructions to Chief Superintendents

For

CONDUCT OF EXAMINATIONS

ANNA UNIVERSITY OF TECHNOLOGY TIRUNELVELI

TIRUNELVELI 627 007


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Anna University of Technology Tirunelveli

Tirunelveli 627 007.

INSTRUCTIONS TO CHIEF SUPERINTENDENT FOR ANNA UNIVERSITY OF TECHNOLOGY

TIRUNELVELI

1. a. Under normal circumstances, Principal who possesses the qualificationand experience as per the University norms will be appointed Chief

Superintendent for the conduct of University examinations in his / hercollege.

Whenever the Principal is not in a position to function as the ChiefSuperintendent to conduct the University examinations, the Controller of

Examinations is authorized to call for a panel of three (3) senior most membersof teaching staff with a minimum of 12 years of experience. The Controller of

Examinations may appoint one of these three members as the ChiefSuperintendent for that semester in that college, (12 years of service stipulated

will not be relaxed in any case).

In any college where there is no member with 12 years of service /teaching experience available, and also in the case where the Principal is not in

a position to function as Chief Superintendent, the Principal concerned is torequest to Controller of Examinations to appoint a Chief Superintendent from

the neighboring Engineering Colleges.

b. No teacher whose close relative is appearing for the University examinationat a centre should assume Chief Superintendent position at that centre.

c. The Chief Superintendent shall appoint (Proforma 1) teaching staff as Hall

Superintendent for invigilation work, and others as per the norms of theUniversity.

d. Using the nominal roll and time table supplied by the University, theinvigilation scheme may be prepared (Proforma 3). Based on the invigilation

scheme, number of invigilators to be appointed for each session may be decidedand copies of the scheme may be displayed at appropriate place at least an hour

before the commencement of examination so as to enable the candidates toidentify their examination halls for the respective sessions. The neighboring

colleges may be contacted for sending the list of staff willing to act as externalinvigilators well in advance before the commencement of Examination.

Normally 50% of the invigilators are to be appointed by the ChiefSuperintendent from neighboring colleges as external invigilators.

e. All teaching and non-teaching staff who are drafted for the conduct of the

examinations are bound by the rules and regulations of the University. For anycommission and omission in the conduct of University Examinations, the

University will take appropriate action.

Appointment ofChief

Superintendent

Relatives of the

ChiefSuperintendent

Appointment of

HallSuperintendent


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f. During the days of practical examinations in Colleges, the Chief

Superintendent of the respective Colleges will co-ordinate the activity of practicalexaminations and collect the mark lists of practical examinations in a sealed cover

from the Examiners and forward the same to the controller of examinations.

Practical Exam.

2. All confidential communications should be addressed to the Controller of

Examinations by name and not by designation and should be sent by registeredpost.

Communication

to Controller byname

3. Copies of the time-table of Examinations will be sent in advance before the dateof commencement of Examinations. The Chief Superintendent are requested to put

up a copy of the time-table at a prominent place in the College and invite theattention of students there to and specify when and where hall tickets will be issued.

Time- Tables

4. Hall - tickets (indicating the name, register number of candidates, subjects forwhich they have registered for examination centre and place of Examination) are

forwarded to each examination centre and Chief Superintendent shall distribute halltickets to candidates three days before the commencement of examinations. Any

discrepancy in the hall tickets should be immediately brought to the notice of theController of Examinations. In cases where names of candidates are the same or

similar, Chief Superintendent are requested to take care that each candidatesreceives proper hall-ticket, after ascertaining date of birth, expansion of initials to

the names, language, optional subjects and other identifying facts. If necessary, dateof birth of those candidates may be appended to their names. Neglect of this

precaution will result in mistakes which will be difficult to rectify later.

Hall-Tickets

5. At the time of issuing hall-tickets each candidate may be asked to verify the

nominal roll to check whether his/her name is registered for all subjects for whichhe/she has remitted examination fees. Discrepancy, if any, in the hall-ticket may bebrought to the notice of the Controller of Examination immediately.

Verification of

Hall - Ticket

6. The Chief Superintendent is expected to check the question paper with the timetable and the nominal roll (containing the name, register number and the subjects

for which the candidates have registered) sent separately, By using the nominal rolland the time table the Chief Superintendent can, in advance, prepare a table

(Proforma 2) showing the number of question papers required in each subjects.Total question paper received can be compared with the question papers required.

Any shortage in required number of question paper may be brought to the notice ofthe Controller of Examinations immediately.

Verifying totalquestion papers

received


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7. Attendance should be rounded to the nearest integer. A candidate is eligible to

appear for the University Examinations, if he/she has earned at least 75%attendance in each semester. All other candidates who have earned attendance of

74% and below is not eligible. However, a candidate who secures overallattendance between 65% and 74% due to medical reasons may be permitted to

appear for the exam subject to the condition that the candidate shall submit themedical certificate. It should be noted that the condonation of attendance on

medical grounds will be permitted for a student only twice during the tenure of theprogramme he/she pursues. Principal is expected to give it in writing to the Chief

Superintendent, the list of names of candidates who have not earned the requiredattendance, in that semester. However these candidates are eligible to appear for

arrear subjects only, provided they are otherwise eligible earlier to write that arrearsubjects.

Candidates

attendancerequirements.

8. Candidates are expected to carry a certificate of identity issued by the Head of

the Institution and it must contain the Photo. As a precaution against impersonation,candidates are permitted to appear for only at the college where they underwent the

course.

Identification of

a candidate

9. The Chief Superintendent should not permit any student who does not have avalid hall ticket issued by Controller of Examinations. However, in the case of

candidates, whose names have not been registered for a subject or subjects forwhich they have paid the examinations fees, and are also eligible to write the

examination, the Chief Superintendent may permit those candidates to write theexaminations in subject or subjects after obtaining a written declaration that he/she

is appearing for the examination at his/her own risk.; and the same may be reportedin writing to the Controller of Examination immediately on the day itself when the

hall ticket is issued. If it is not reported in writing on the day itself, or if it isreported late the answer script of the student for that examination will not be valued

and results will not be published.It is again insisted that Chief Superintendent should not issue hall tickets to

students who are otherwise not eligible to appear for the particular exams.

Own riskcandidates

10. a. Answer books containing 44 pages are supplied by the University. Serial

number is also printed in the answer book. A record of answer books used, datewise and session wise should be kept by the Chief Superintendent and this

information should also be made available when called for. No additional sheet willbe issued to the candidates and the candidates have to complete the answer for all

the questions within the book.

Issuing of

Answer books

b. Number of answer books and question papers issued to each hall should beequal to the total number of candidates writing their examination in that hall so as

to avoid any malpractice.

No. of answerbooks and

question papersto halls


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c. Facsimile/Signature of the Chief Superintendent should be affixed only at the

space provided in the title page of the main answer book. The facsimile shall not beaffixed at any other place on the answer book or on the drawing/graph sheets. The

invigilator has to check whether the answer books bear the facsimile of the ChiefSuperintendents signature before issuing them to the candidates.

Facsimile of

ChiefSuperintendent

11. Candidates who are undoubtedly suffering from infectious disease of any kind

should not be admitted to the examination hall.

Candidates

suffering frominfectious

disease

12. Strict Silence should be maintained in the examination hall. This rule isapplicable to both hall superintendents as well as candidates. Smoking is strictly

prohibited inside the examination hall & the premises.

Silence in ExamHall

13. a. Candidates are not allowed to write beyond the time prescribed for the subjectconcerned. However, the issue of question paper to the students if delayed for

reasons beyond the control of the hall superintendents and Chief Superintendent,

the examinees shall not be put to inconvenience and they be allowed to avail thetime prescribed in the question paper concerned.

To completeanswering within

given time

b. Arrangements shall be made for the announcement of time and the collegebell be rung every half-an-hour. A warning bell be rung five minutes before the end

of the examination in order to enable the examinees to complete their writing.

Warning bell

14. In the event of a public holiday being declared after the publication of timetable, the University Examinations will not be postponed or cancelled. The

examinations should be conducted as scheduled unless otherwise notified.

UnexpectedPublic Holiday

15. During the hours of examination, care should be taken by the hallsuperintendent to see that no person loiters in the verandas or anywhere near the

examination hall and all care should be taken to prevent any attempt to passmessage to the examinees from outside.

No person loitersin verandah

16. The Chief Superintendent should visit each room and building wherever

examination is conducted as frequently as possible. He/She should also consider itas a part of his duty to see that the hall superintendents keep moving among

candidates and do not engage in any occupation likely to diminish the efficiency ofsupervision they are exercising. Supervision should be very strict. Under no

circumstance staff other than teaching staff be employed as hall superintendents.

Chief

Superintendentto visit all halls

17. Seating Arrangements in every examination hall must be meticulously planned

in such a way that candidates writing more than one subject shall be combined. Inother words as far as possible not more than 50 per cent of the seating capacity of a

hall shall be allotted for candidates appearing for one particular subject. The ChiefSuperintendent; is personally responsible for implementation of this norm and

hence any violation here will be viewed seriously. However in case if all theexaminees in one particular session are appearing for only one subject the Chief

Seating

arrangements


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22. a. On receipt of the nominal roll from the university, day/session wise registernumber candidates who have registered for each subject, in that examination centre,

must be prepared.

Preparation ofsession-wise

candidates list

b. Before distributing question paper for each subject, Hall Superintendents must

announce the subject title and subject code, so that the students can receive the rightquestion paper. If any mistake is committed in the distribution of proper question

papers the hall superintendent will be held responsible for the same. Apart from theabove, to ensure distribution of appropriate question paper to each candidate, he/she

may be asked to verify receipt of proper question paper before answering. The chiefsuperintendent is to issue instructions to each hall superintendent so as to ensure

proper distribution of appropriate question paper to candidates.

Distribution of

appropriatequestion paper

c. The time-table supplied should be considered as authoritative whereverdiscrepancies are found in question papers regarding the duration Examination.

Duration ofexam

23. Candidates answering Accountancy papers if any will be supplied only theUsual answer book. To workout accounts the candidate has to put the requiredcolumns in pencil.

Accountancysheets

24. Candidates are expected to bring their own pens, pencils etc. and will not be

allowed to borrow from others in the examination hall. Candidates should use onlyblue or black ink or ball pen while answering their papers. Only for drawing

diagrams of charts, color pens/sketch pen etc. are allowed.

Use of pen

25. a. Candidates are not allowed to use books of any kind. Chief Superintendentsare to warn the candidates at the commencement of each examination that persons

found in possession of answer book of any other candidate or found in possessionof any book or portion of book, manuscript paper of any description or

communicating or copying from each other or communicating with any personinside or outside the examination room will be treated as guilty of malpractice.

Any candidate detected for having violated this rule, may be permitted to

continue answering in a fresh Answer book and a detailed report on the mattertogether with the candidates answer books, the incriminating material used by the

candidate, other material evidence and candidates confessional statement should beforwarded immediately, addressed by name to the Controller of Examinations. The

report of any malpractice shall be sent to the Controller of Examinations on the

same day or the next day of the incident by REGISTERED POST with allmaterials. Sending such reports either through University messenger or byUniversity Representative or very late must be avoided.

b. Chief Superintendent and hall superintendents who have reason to suspect

malpractice on the part of any candidate should forthwith make all possiblepreliminary investigation and communicate the same to Controller of Examinations

on the same day by forwarding all material evidences available together withnarration from the hall superintendent and the written explanations obtained from

Malpractice and

confiscation ofHall-Ticket


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the candidate. Hall tickets of such candidates need not be confiscated and they may

be permitted to write the subsequent examination. However, if the ChiefSuperintendent envisages any disturbance in the conduct of examination by

allowing such candidates to write examination, the Chief Superintendent isempowered not to permit the candidate to appear for the subsequent examinations

and the same may be reported to the Controller of Examinations.

Documents to be enclosed along with malpractice case:

1. Report of the invigilator on malpractice to the Chief Superintendent.2. Explanation if any submitted by the candidate.3. Report letter of the Chief Superintendent to the Controller of

Examinations.

4. Answer book of the candidate. If a fresh answer book is given to thecandidate after malpractice is detected, both the answer books are to

be enclosed,5. Incrimination materials used by the candidate.6. Sketch of the seating arrangement (wherever necessary)The report of the hall superintendent must be clear. Based on the report ofthe hall superintendent the chief superintendent must also enquire the

candidate and send his report along with the hall superintendents report.The nature of the punishment to be imposed by the university will depend

largely upon the evidence furnished.

26. In case of impersonation authorities should be contacted immediately and theperson concerned be handed over for investigation and necessary action. A full

report about the same should be sent to the university.

Impersonation

27. Clarks Mathematical & Physical Tables and other scientific tables/Data book ifmentioned in the question paper will be supplied to candidates on request, by the

hall superintendent. Chief Superintendents are requested to make arrangement forsupply of Tables & Books. The Chief Superintendents are requested to see that only

such Tables & Books which do not contain any entries in pencil or ink are suppliedto candidates. The Books & Tables should also be examined while being returned

by candidates.

DataBook/Tables

28. The use of mathematical instruments while answering the papers in relevantsubject is allowed. Such instruments will not be supplied by the University. Only

Scientific calculators are allowed. No programmable calculators, cell phones,

pagers are allowed.

Calculators

29. All books, note books, manuscripts, etc., brought by candidates shall be placed

outside the examination hall in a separate room. A notice to this effect should beplaced at the entrance.

To keep books,

note books etc.,

30. The Chief Superintendent of the University Examinations at each centre shouldprepare and keep with him sketches of the seating arrangements in the examination

Sketch of seatingarrangement


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halls or rooms and should forward a copy of the same when requested by the

Controller of Examinations. (Proforma 4)

31. Any letter or telegram to a candidate, shall not, in any case be delivered to

candidate until he/she completed examination.

Telegrams to

candidates

32. Candidates are forbidden to ask question of any kind during the examination.Hall superintendents are to be instructed not to answer any enquiry whatsoever

relating to the question papers, whether an explanation or meaning or correction ortypographical error.

Candidates notto ask any

question in hall

33. Ten minutes after the commencement of the examination the Hall

Superintendents are expected to start taking the attendance of candidates who arepresent and writing the examination by getting the signatures of candidates and

complete immediately after 30 minutes in format (Proforma 5). The formats may bekept in the college concerned and forwarded to the Controller of Examinations

whenever they are specially required.

Attendance of

candidatepresent

Half an hour after the commencement of examination (in each session) theChief Superintendent may send an attender with an ABSENTEE STATEMENT

sheet (Proforma 6) to collect the register number of absentees in each hall. Theentry made by hall superintendents in the statement (Proforma 6) should tally with

statement (Proforma 5) prepared earlier. The Chief Superintendent shall verify thatthere is no discrepancy in these two entries. Using these particulars, answer paper

covers shall be prepared by the examination assistant. Along with the absenteesdetails, the hall superintendent should return the unused question papers and main

answer books. The number of absentees, main answer books and unused questionpapers should tally. The Chief Superintendent shall verify that these things are in

order, so as to avoid malpractice.

Absenteestatement

34. At the close of examination, the Chief Superintendent is expected to send, aconsolidated absentee statement, date and subject wise and list of absentees with

register numbers, within three days from the completion of examinations.

Consolidatedabsentee

statement

35. In preparing the answer paper covers, the register numbers of absentees for eachsubject of examination should be entered in the respective column on the cloth lined

answer-paper cover. Candidates who are not permitted to sit for the examination forwant to attendance and for progress should be treated as absentees. The number of

answer papers dispatched to the University added to the number of absentees must

be equal to the numbers of candidates registered. Any discrepancy should at one beenquired into on the spot and accounted for, by a note at the foot of the cover.Special care must be taken to ensure accuracy in this respect and in writing the

correct register number of absentees on the cover.

Preparation ofanswer paper

cover

36. Hall superintendent should collect answer books from candidates personally. It

would be better to instruct the candidates that they should stand up in their placeand remain standing until one of the hall superintendents reaches them and receives

Collection of

answer papers


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the answer books as soon as they have completed answering and wish to surrender

their answer books, or at the end of the period prescribed for each particular part ofthe examination. The candidates should be instructed to verify, before number

correctly in the answer books at the appropriate places in the title page only. Theyshould be warned that writing wrong register numbers in their answer books will

entail rejection of their answer papers.

37. After the answer books have been collected, they should be carefully arrangedaccording to subjects or languages in numerical order.

Arranging ofanswer papers

38. Special care must be taken in making entries on the face of the answer paper

cover. The register number of all candidates in the nominal roll shall be written onthe left side of the cover in the space provided. Absentees falling within the register,

numbers entered on the left side, may be notified on the right side of the cover.

Entries on the

answer papercover

The Signature of the Chief Superintendent, name and seal of the college shallbe affixed on the cover without fail. The Chief Superintendent Shall sign on the

reverse side across the pasted portion of the cloth lined cover. The University

Representative must also sign on the face of the cover and also on the reverse sideacross the pasted portion of the cloth lined cover.

ChiefSuperintendent.

And U.R

Signing

39. When a question paper is common for more than one branch / degree, theanswer papers of candidates should be put in different covers such that there is no

mix up. For example, while packing the mathematics III answer papers, which arecommon to B.E. and B. Tech degree candidates, they may be packed separately for

the administrative convenience of the examination section.

Packing ofanswer paper

40. No paper should be torn off from the answer books. The number of answerbooks kept inside the cover shall not exceed the specified number indicated thereon.

The cloth lined covers should be pasted in the presence of the Chief Superintendentand University Representative at the close of session. After signing of the covers as

said in the previous para then the flap portion of the covers are to be pasted withcello tape neatly.

Sealing ofanswer paper

covers

41. The answer paper delivery slip supplied by the University may be filled in

Duplicate, (one for college use and one for the nodal office). Separate delivery slipsmay be used for separate degree answer paper packets. Say for example, dispatch of

B.E., M.E., M.Sc. covers shall be written in three different proforma. Serial No.must be given data wise for the answer paper covers and handed over to the

University nodal office staff. Serial number shall be given continuously and not

separately for each degree.

Delivery slips

and delivery ofanswer paper

packets

42. Any answer book containing the name of the candidate should be sent to the

Controller of Examinations separately.

43. Attention is drawn to the fact that under a resolution of the Government ofIndia, the use of service postage stamps by Chief Superintendents of the University

Examinations is forbidden.

Service stampshall not be used


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44. Candidates should be accommodated in rooms or in large halls. In ordinary

circumstances, one hall superintendent for every twenty five (25) candidates or partthereof in each hall is sufficient. In addition 10%of the admissible invigilators

(subject to a minimum by one person) may be appointed as Reserve Hallsuperintendent. If the number of candidates for the examination on any date does

not exceed twenty five, examination can be conducted with the assistance of reservesuperintendent and no hall superintendent should be appointed. The reserve Hall

Superintendent will assist the Chief Superintendent at times when there is noinvigilation.

No. of

candidates andhall

superintendents.

45. All applications for contingent advance towards conduct of examinations should

be made to the Controller of Examinations atleast 30 days before thecommencement of the examination. Stamped acknowledgments should invariably

be furnished for all advances exceeding Rs.5000/-. Advance paid must be utilisedfor the purpose for which it is given and should not be used for any other purpose.

Contingent

advances

46. All expenditure relating to clerical staff, Office Asst. /peon waterman,

watchman, purchase of stationery, sealing wax, cello tape, string, Sketch pen, all

other contingencies etc., have to be met with in the amount allotted.

47. At the conclusion of the examinations, a bill should be prepared and forwarded

to the controller together with all vouchers and other statements connectedtherewith (Proforma 7 & 8) within 5 days.

Sending final

account

48. After the bills have been checked, orders will be given for the payment of any

sum due. If the amount originally drawn is in excess of the expenditure, the balanceshould be refunded within fifteen days after the examinations are over.

All original bill

to be sent

49. Chief Superintendents are required to submit a return in the form (Proforma 9)

for the amount of stationery and serviceable articles remaining at the close Ofexamination and to retain them for the following examination.

Stock position

50. Chief Superintendent has to maintain stock particulars of the items such as,

Answer book, cloth line cover, etc., supplied by the University. At the close of eachsemester the Chief Superintendent is expected to send stock position and request for

requirement of various items for the use of next examination in Proforma 9.

Stationary

requirement

51. A University Representative will be appointed by the Controller of Examinationas an observer for the conduct of examinations. The normal conduct of examination

shall not be affected due to the absence of the University Representative.

UniversityRepresentative

52. Examination Vigilance Squad is to be appointed by the Controller ofExaminations from time to time to check the compliance of the following:

a. examination commencement on timeb. question paper issued to the centre are kept in safe custody.

c. Answer papers of completed examination are sealed and kept in safecustody.

d. Absentee list agrees with entries on answer paper packets (a random samplewill be enough)

Squad


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e. Seating arrangements are satisfactory

f. Adequate number of external and internal invigilators are employed.g. University examination stationery supplied to colleges are properly stored

and accounted for.

53. Instructions to Hall Superintendents (Invigilators)

a. Hall superintendent must sign at the space provided on the first page of theanswer book and not in any other page. Also they should not sign in graphs,

drawing sheets etc.

Signature ofInvigilators

b. Proper instructions are to be given before question papers are distributed tocandidates to write his/her register number legibly on the title page of the Answer

book and not to write register number anywhere else. Candidates may also beinformed that violation of this rule will attract disciplinary action.

Writing Registernumber

c. Candidates attention may be drawn to verify and satisfy themselves that they

have received appropriate question papers before they start answering the questions.

Each question paper must be scrutinized so as to ensure that it is relevant to theheading. Question papers not relevant should be returned to the hall Superintendentat once, who in turn will return to the Chief Superintendent.

Check the

question paper

d. Before distributing the question papers, candidates should be issued with an

answer book and instructed to fill up the particulars on the title page of the book.Candidates are to be instructed not to write their register numbers at any place other

than the space provided for on the book. Writing a wrong register number will leadto rejection of answer paper. Writing the name or making an appeal to the examiner

or writing the internal assessment mark on the answer book will be treated as anattempt to influence the examiner. Hence, any such act will attract disciplinary

proceedings by the University.

Candidate to

write Registernumber only on

the title page ofanswer book

e. The attendance of candidates may be finalized half-an-hour after thecommencement of the examination by getting the signature from individual

candidates. Attendance of candidates and absentee statement should be sent to theChief Superintendent immediately after checking the attendance.

Attendance ofCandidates

f. Hall tickets of all candidates should be inspected during the course of session of

the examination. While checking the hall tickets of each candidate, the HallSuperintendent should ensure that the REGISTER NO OF THE CANDIDATE ON

THE HALL TICKET, on the title page of the answer book of the candidate and on

the table/desk are identical. Hall superintendent should also ensure that each mainanswer book contains the facsimile of Chief Superintendent.

Checking

Register number

g. Candidates should be informed that rough work if any must be done by them onthe bottom of pages in their answer papers. No separate answer books for rough

work will be supplied to candidates.

Rough work


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h. The number of absentees and the number of answer books not distributed in the

hall should tally and the unused answer books should be returned to the ChiefSuperintendent while the absentee list is sent.

Checking answer

books

i. Candidates presenting themselves thirty minutes after the commencement

examination shall not be admitted.

j. Candidates are required to bring their own pens, pencil etc.,

k. Candidates are not allowed to use books of any kind, except approved data booksand mathematical/statistical tables.

Reporting at

exam hall

l. The hand books/data books brought by the candidates may be checked for any

handwritten matters. Such books with subscribing and notes shall not be permitted.

Data books,

Maths/Stat.tables.

m. Hall Superintendents are expected to warn the candidates at the commencement

of the examination on each session that candidates found bringing any

incriminating materials into the examination hall or found in possession of answerbook of any other candidate of found copying or communicating with any personinside or outside the examination hall shall be treated as guilty of malpractice. Any

candidate violating this rule should be brought to the notice of the ChiefSuperintendent immediately. A detailed report on the matter together with the

candidates answer book in question, the incriminating material used by thecandidate, other material evidences and candidates confession statement should be

immediately forwarded to the Chief Superintendent. Candidates should not detachany sheet form the main answer book or smuggle out any sheet.

Malpractice

n. While collecting the answer books from a candidate, the hall superintendents

shall verify that the register number of the candidate has been correctly entered andthat too only on the title page. No loose sheets or papers shall be detached from the

answer books of candidates. At the expiry of examination time the students may beasked to stand up in their places and then the answer paper may be collected.

Collection of

answer books

o. Answer book contains sufficient pages for answering. No additional sheets are to

be issued to the candidates.

Supply answer

book

p. Candidates should be informed that they are expected to write atleast 20 lines in apage and use both sides of an answer paper. In this connection, Chief

Superintendents should instruct their hall superintendents to monitor whether the

students write not less than 20 lines per page if no rulings are made.

Writing 20 linesper page

q. The invigilators are expected to report to the Chief Superintendent for

invigilation work atleast thirty minutes before the commencement of examinationon the respective date and session for which invigilation work is assigned.

Report for duty

r. At the end of the examination, the hall superintendent has to collect the answer

books from candidates and arrange them subject wise, register number wise andpersonally hand over to the Chief Superintendent. The hall superintendent has to be

Collecting

answer books


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present till those answer papers are checked and put into the answer paper covers by

the Chief Superintendent.

54. Chief Superintendents are authorized to issue attendance certificate to the staffmembers drafted for the work relating to conduct of examination.

Issue ofattendance

certificate

55. Claims such as T.A., D.A., Remuneration etc., of the staff members (exceptAnna University Representative) drafted for examination purpose will be settled by

the Chief Superintendent.

Settlement ofclaim

Note: -All proforma can be downloaded from the university website www.annauniv.edu.in

CONTROLLER OF EXAMINATIONS

Anna University of Technology TirunelveliTirunelveli 627007.


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INSTRUCTION TO PASTE THE BARCODE

Paste Here 1st

Barcode

Paste Here

2nd Barcode


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Paste Here

3rd Barcode


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PROFORMA 1


Tirunelveli 627 007

From ToThe Chief Superintendent,

University Examinations, .

Ref No. Dated:

APPOINTMENT ORDER

Thiru/ Thirumathi / Selvi .. is here by appointed as HallSuperintendent for the Anna University Examination schedule during

in this College. The date and time of invigilation work is notified hereunder. He/She is directed to

report to the Chief Superintendent of the University Examination at least thirty minutes before thecommencement of the Examination. Those who are coming late will not be allowed to function asHall Superintendent.

The Hall Superintendents shall not absent themselves from attending the invigilation workwithout obtaining the written permission of the Chief Superintendent. In case any Hall

Superintendent wants to avail leave, he/she has to find a substitute and the acceptance of thesubstitute to undertake the responsibility of Hall Superintendent shall be produced to the Chief

Superintendent. Request for leave without making an alternative arrangement will not be entertained.

Particulars of invigilation work:

Days Session

Date: Chief Superintendent

Station: University Examinations.

AUTTVL


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PROFORMA 2


Tirunelveli 627 007

Details of the Question Papers receivedNov/Dec 201

Apr/May 201Centre:

Table showing the date wise subjects of Examination, No. of Candidates registered and the No.

of Questions Papers received.

Date

SessionDegree

Subject of

Exam

Subject/Q.P.

Code

No. of

Candidates

Registered

No. of

Copies of

Q.P. Recd.

Remarks

Date:Station: Signature of the Chief Superintendent

Note: To be retained at the college

AUTTVL


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PROFORMA 3


Tirunelveli 627 007

Examination Invigilation Scheme/hall allocation to candidates

Centre: Date:Session: FORENOON/

AFTERNOON

Hall No. Degree

Branch

Subject of

the Exam

Register No. of the Candidates Name of the Hall*

Superintendent

Date: Signature of Chief Superintendent

*Note: Not to be indicated in the students copy put up in Notice Board.

To be retained at the college.

AUTTVL


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PROFORMA 4


Tirunelveli 627 007

Seating arrangementsCentre:

Hall No: Session: Date:

REGISTER No. OF THE CANDIDATES

I ROW II ROW III ROW IV ROW V ROW VI ROW

Name and Signature Chief Superintendent Signature

of Hall Superintendent with college seal

Note: To be retained at the college.

AUTTVL


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PROFORMA 5


Tirunelveli 627 007

Theory Examination Apr/May-2011

STUDENTS ATTENDANCE SHEET

College code & Name:Department: Degree: Semester: Branch:

Sub Code & Name of Practical:

Date of Examination: ___________ From __________ To __________

Sl.No. Register No. Name of the Candidate Sl.No. of Answer

Booklet / Absent

Signature

1

2

3

45

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

TOTAL NO. OF CANDIDATES PRESENT

TOTAL NO. OF CANDIDATES ABSENT

Signature of the invigilator with Signature of the

NAME IN BLOCK LETTERS Chief SuperintendentNote: 1). Candidates who are absent for the examination shall be marked ABSENT in red

ink against Reg. No. of the candidate.2). This sheet should be handled over by the invigilator to the Chief Superintendent at

the time of handling over Answer papers.3). To be retained at the college and has to be produced whenever asked for.

AUTTVL


22/25

PROFORMA 6


Tirunelveli 627 007

UNIVERSITY EXAMINATIONS (Month/Year)

ABSENTEE STATEMENT

Centre: Date:

Session: FN/AN

Hall

No.

Degree and

subject of

Examination

Subject /

Q.P.Code

Total No. of

Candidates

present

Reg. No. of the

Absentees

Signature of the

Hall

Superintendent

Date: Signature of

Station: Chief Superintendent.

Note: 1). To be circulated to all halls 45 minutes after commencement of Exams and hallSuperintendent may fill it by using Proforma 5.

2). To be retained at the college.

AUTTVL


23/25

PROFORMA 8


No. of Staff engaged for Examination work

Centre:

No. of staff drafted for Oct/Nov/Dec.20Apr. /May 20

Date and Session No. of

candidatesregistered

as pernominal

roll

Chief

Superintendent

Hall

Superintendent

Reserve Hall

Superintendent

Remarks

Total

Date: College Signature of

Station: Seal Chief Superintendentwith College seal

Note: To be sent along with the Accounts

AUTTVL


24/25

PROFORMA 9


STATIONERY REQUIREMENTS FOR EXAMIANTIONS

Name of the College:

No. of Regular Candidates:

Details of stationery used in . Examinations and requiredfor next ..Examinations.

Items

OpeningStock at the

beginning of

Examination

Stationery

receivedfrom

Universityduring

Examination

Stationeryused for

Examination

ClosingStock at the

end of

Examinations

Additionalrequirement

for..

Examinations

Remarks

Date: Signature of the Chief Superintendent

Station: with College seal

Note: To be sent to Controller of Examinations within 30 days after the close of examinations.

AUTTVL


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PROFORMA 10


Details of session wise use of answer papers

Centre:

Date and Session Hall No.No. of Answer Books/Drawing Sheet

Issued Used Returned

Signature of Chief Superintendentwith College seal

Note: To be sent along with the Accounts.

AUTTVL