critical details r 12 upgrades

8/13/2019 Critical Details r 12 Upgrades

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Critical Details about EBS R12 Upgrades

Presented By

Susan Behn

VP, Oracle Practice


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Objectives/Agenda

Provide a high level view of topics to consider whenupgrading to R12

When is a technicalupgrade possible

What do I need to research more

When is the right time for training

What do I include in my budget/timeline

Functional Topics

Technical Topics

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Overview

Are you aware that There are over 1500 new features in R12

How does this impact custom Responsibilities How will all these new features be discovered

A responsibility can now access data in multiple

organizations Quicker data entry for shared services organizations

R12.1 was released in April 2009 12.0 focused on Financials

12.1 focused on everything else including HR

The user interface to the Oracle Diagnostics scripts wasrewritten in OA Framework in R12.0.6 Utilizes role-based access control requiring role grants from the

user management responsibility

Setup reports in diagnostics can help you find missing setups

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FINANCIALS - GL

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Financials - GL

Legal Entities have significant functionality in R12 Should reflect legal corporate structure

Utilized by Accounting Functions, E-Business Tax, Intercompany,and Bank Account

Balancing segment is associated with legal entitynot ledger

Bank account is owned by legal entity

Align your Ledger structure with your business plan

Operating units are associated with ledgers in R12not LE

Position your business to accommodate growth

Design ledgers to satisfy non-GAAP accounting requirements

Secondary Ledgers can be utilized for statutory, management,and/or consolidation reporting Mapping from Primary to Secondary Ledger(s) is defined in

General Ledger and is assigned in the Accounting SetupManager

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Financials - GL

Consider required changes to ledgers design tooptimize R12 functionality for Foreign Currency

Reporting and other enhancements

Ledger Sets

All Ledgers in a Ledger Set must have the same Calendarand Chart of Accounts

Functionality across ledger sets - Open/Close Periods,

Create Journals, Translate Balances, Reporting, and View

Information

Improves Data Security, Reliability, and Consistency

On upgrade, each Set of Books becomes a Ledger

and a Ledger Set composed of one Ledger

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Setting up General Ledger

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Ledger AUS GAAP

US CoA

US CalendarUSD

Ledger CUS GAAP

US CoA

US CalendarAUS

Ledger BFrench Rules

US CoA

US CalendarEUR

Ledger DUS GAAP

US CoA

US CalendarUSD

Ledger Set 1

Ledger Set 2

All Ledgers in a Ledger Setmust have the same Calendar

Chart of Accounts


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FinancialsWeb ADI

Web ADI and Report Manager are now separateapplications

This may require assistance in transitioning to R12

Must log in to application to run concurrent requests

The MRC schema has been eliminated in R12

Multiple reporting currency is now handled by setting a

reporting currency

Similar to a secondary ledger except currency is the only

variable

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FINANCIALS SUBLEDGERACCOUNTING

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Subledger Accounting

Consider impact of planned change to seeded transactionrules for any of your subledgers Bring Account Generator modifications brought into the

Subledger Accounting engine only if changes are required Otherwise, recommend this as a post upgrade step

Plan how Subledger Accounting be leveraged going forward

Auto accounting still needed for Projects cost distribution,revenue generation, and accounting event generation processesto create defaultaccounts needed during processing

Reduce your current extensions by using the SubledgerAccounting engine for complex rules or to override autoaccounting defaults

Drilldown from GL will be from GL through SLA to the

individual subledger transactions Subledger accounting schema is XLA Post in summary to GL since detail is in XLA

Transaction codes are obsolete in Federal financials Must replace with SLA rules

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GENERAL LEDGER

Primary Ledger

Secondary Ledger(s)

Subledger Accounting (SLA)

Subledgers

Accounting


Drilldown to Subledger for

all Accounting Details

Drilldown further forTransaction Details


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SLAAcquisition Strategy

Use secondary ledgers and ledger sets for consolidating reporting Bring in acquired company using their own ledger

Create accounting rules to post to a secondary ledger that matchesyour company

This does not replace the consolidation process

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SLAReconciliation Tools

Are you aware that There is a robust set of reconciliation tools within

Subledger Accounting and that there is a newreconciliation process for all sub-ledgers

Set of Books now called Ledgers and have 4 Cs Chart of Accounts Calendar

Currency Subledger Accounting Convention (New in R12)

Six Seeded Subledger Accounting Conventions

Accrual with Encumbrance Accounting, Cash withEncumbrance Accounting, Standard Accrual, StandardCash, US Federal Accounting, and China StandardAccrual

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SLAUpgrade Process

By defaultupgrade with create six months oftransactions in SLA

To change default at time of upgrade Apply patch 5233248 to R11i

If using Projects or Grants, also apply 10231107 on R11i Run SLA Pre-Upgrade program concurrent request

Use a start date older than 6 months for the start dateparameter

Upgrade by request

Upgrade historical data at a later time Use this option to reduce downtime window

Consider future testing that may be required

See appendix in upgrade guide for more details

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FINANCIALS - PAYMENTS

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Payments

Consider how the new Oracle Payments applicationcan be leveraged to your organization

Are you aware that

The user interface for creating payments is an entirely

new process in R12 Additional configurations are required to produce payments

in R12

Payment process profile option defines ou, bank, etc

Oracle Payments can be configured to support either adecentralized or centralized payment process

Payment Process Dashboard

Funds Disbursement Dashboard

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Payments

Oracle Payments is now integrated with bothPayables (Funds Disbursement) and Receivables

(Funds Capture)

Improves working capital management

Oracle Payments can now handle credit cardtransactions on the funds capture side

Oracle source product creates a transaction

The Payments Engine authorizes the transaction

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Funds Capture Source Products

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Payments integrates with the following products to

facilitate Funds Capture

-Service

-Service Contracts

-Lease Management

-Receivables

-Student System

-Collections

-iReceivables

-iStore

-Order Capture

-Order Management


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Third Party Payment Systems/Purchase

Instruments Supported Out of the Box

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Third Party Payment

Systems supported

out-of-the-box

As of 11/29/2010,only Paymentech is

certifiedwith R12

Refer to My OracleSupport Doc. ID:

471385.1


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Payment Processing in R12

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Multiple Applications leverage ONE payment processing solution Define templates and validation rules for payment processing

Payment templates utilize BI Publisher

iPayments is obsolete in R12

Order-to-Cash Applications

Receivables, iStore, Collections,Order Management, Contracts

Procure-to-Pay Applications

Payables, Global Financials, Loans

ORACLE PAYMENTS

Credit CardPayments

DirectDebits

Bills ReceivableRemittance

CheckPrinting

EFTPayments


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FINANCIALS PROCURE TOPAY

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Procure to Pay

Are you aware that Trading Partners can be shared between Payables

and Receivables and across operating units

Suppliers and Customers share a TCA Party Record

Plan for customer and supplier cleanup prior to upgrade Suppliers and Banks forms are now OA Framework

forms

Allow adequate training time

Plan for re-creation of personalizations in OAF There is now a lines table for AP Invoices in R12 to

match the lines table from the PO

Plan for training and impact to interfaces and reporting

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Procure to Pay

Are you aware that Oracle has redeveloped some major forms for Oracle

Procurement

Professional Buyers Work Center

Consolidates procurement responsibilities to singlecommand center

Streamlined workflows

Improved security for shared services organizations

Improved Microsoft Word synchronization

Integration with Oracle Sourcing and Contracts

Personalized Views

R12 fully supports Contingent Workers

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Procure to Pay

Are you aware that There is more support for complex goods and services

in R12 Improved alignment between finance and procurement to

monitor supplier performance

Better control of payment for complex services

Services Procurement now supports progresspayments including rate, lump sum and milestone payitems

Services Procurement fully supports retainage Capture Retainage Rate and Maximum Retainage Amount

on the contract

Retainage rate applied to all standard invoices until max isreached

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CASH MANAGEMENT

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Cash Management

Cash Management setup is required to managebanks

The Cash Management application now maintains

banks and bank accounts

Reminder: Bank accounts are owned by the legal entity

Document sequencing of payments has moved to

the Cash Management bank account setup

Cash Management now supports Cash Pooling

without buying Treasury

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Cash Management

Bank accounts are shared by multiple applications(AP, AR, Payroll)

Bank accounts are stored in the TCA architecture and

can be shared across operating units

Banks are merged upon upgrade if the followingattributes match

Bank number

Institution type

Country Bank admin email

Tax payer ID

Tax reference number

Description, Effective dates27


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E-BUSINESS TAX

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E-Business Tax

E-Business Tax setup is required Minimal setup for geographies required for AR

Consider how E-Business Tax can be designed and

leveraged

E-Business Tax provides global control and is a

single source for all taxes

Utilizes centrally defined rules, rates, and jurisdiction

E-Business Tax has a rules engine to accommodatecomplex tax rules

Use Taxes are no longer an afterthought

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E-Business Tax

Are you aware that Foreign taxes and the currency for those taxes is now

supported

There is a Tax Simulator engine to provide what if

scenarios to validate tax calculations A central tax repository provides a reportable audit trail

Schema is XZ

Tax rules based on 4Ps

Party - legal entity

Productgoods or service

Processaccounting event

Placegeographic jurisdiction

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RECEIVABLES

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Receivables

Are you aware that There is a new refund feature in R12

This eliminates a common customization

R12 contains automatic netting functionality betweenReceivables and Payables at the Party level AR Customer Supplier Netting Report is no longer needed

Some of the collection functionality is no longer included inReceivables Oracle Advanced Collections replaces collections workbench

Account details and activities forms are still available in AR for

non-collectors (for research purposes) Dunning letters are now improved XML publisher reports

through advanced collections

See My Oracle Support Doc ID: 389443.1 for more details

The Customer forms are now OA Framework forms

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Receivables

COGS and Revenue Matching Report is replaced byCOGS and Revenue Matching Feature

Automatically recognizes COGS when revenue isrecognized

In 11i, report provided information to create manualJEs to correct revenue recognition

Backward-compatible views RA_CUSTOMERS andRA_ADDRESSES are no longer available

Extensions should reference TCA tables

On Account Credit Memo Refund

Direct integration to AP eliminates creation of negativemiscellaneous receipt

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Receivables

Tax setup and reporting in AR are replaced by EBSTax

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SUPPLY CHAIN ANDMANUFACTURING

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Inventory Convergence

OPM and discrete now share MTL_SYSTEM_ITEMS

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OrderManagement

CoreInventory

MTL_SYSTEM_ITEMS

OPMProd

OPMCosting

OPM QA WIP Costing QA


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New Features - Inventory

Discrete Manufacturing Dual UOM control

Advanced lot control

Material Status

Enhanced inventory allocation rules

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Supply Chain & Manufacturing

Consider how new genealogy and lot functionalitiescan be leveraged for your organization

Track Parent lot and multiple sublots

New lot attributes and controls over lots provide new

ways to answer questions about shipped items When was the lot retested

What grade of material was used in a lot

New Lot Expiry Proc Workflow

Notification if lot or serial approaches milestone dates

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Chargeable Subcontracting Support Synccomponents are meant to arrive at the contractors

facility right before assembly of the ordered item begins

Comprehensive support across the EBS for managing theunderlying transactions

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OEM pays for SyncComponents

OEM pays for final

assemblies

Non sync parts ordered involume quantities

RawMaterials

OEM

Contract

Manufacturer


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Asset tracking location can be required for variousinventory transaction types

The Deferred COGS account can improve revenuerecognition in your organization

Picking rule enhancements Over picking is supported

Picking rules can be associated to items

Rules can be assigned to meet customer preferences

Release rules support WMS integration Cross dock criteria

Allocation method

Task priority

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PROJECT COSTING

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Project Costing

Are you aware that You can now automatically allocate indirect and

common costs

Retirement cost processing can be automated

Revenue can be revalued in foreign currency forproject customers

Otherwise, minimal changes in project costing tables

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DATABASE ANDARCHITECTURE

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R12 A li ti Fil St t


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R12 Application File Structure

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D t b d A hit t


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Database and Architecture

Are you aware that OATM is required for R12

Consider if there is value in implementing OATM prior toupgrade

R12 will do a re-org of database anyway so may not buymuch (varies by organization)

You may need to consider a database upgrade with

R12

R12 is certified for recent releases of 11g which is

recommended

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CUSTOMIZATIONS EXTENSIONSAND THIRD PARTY PRODUCTS

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WRICEP &Thi d P t P d t


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WRICEP &Third Party Products

Have you performed a gap analysis of your currentextensions/customizations against standard

functionality in R12

Are your third party products certified with R12

Can you eliminate any customizations, extensions orthird party products with new functionality available

Can you simplify customizations/extensions by

utilizing functionality such as SLA rules,

personalizations

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T h l R d ti


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Technology Recommendation

Oracle recommends that E-Business Suitecustomers follow a similar path that Oracle took withE-Business in regards to the use of developmenttools for upgrades of extensions.

Upgrade existing forms and reports to the latestversion of forms and reports10g for R12

Build any new applications using Oracle JDeveloper10g

Utilize XML Publisher for formatting of report output for

new or changed reports Check on licensing requirements for XML Publisher

XML Publisher can have problems with large amounts ofdata

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OA F k F


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OA Framework Forms

Are you aware that Oracle has redeveloped major forms in Java (Oracle Applications

Framework)

Some of your personalizations will need to be redeveloped

Any personalizations where the forms technology changed fromprofessional form to an OA Framework form

Customer form Supplier form

Bank forms

OA Framework personalizations are significantly more limited thanprofessional forms personalizations

Personalizations

Refer to the Oracle Application Framework Personalization Guide

OA Framework extensions which require Jdeveloper modifications

Refer to My Oracle Support Doc ID: 744832.1 - Oracle ApplicationFramework Developer Guide

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R12 P f i l f


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R12 Professional forms

Professional Forms have been upgraded from 6i to10g

The 10g developer suite includes a Forms Migration

Assistant which will upgrade typically 80% of the

functionality and identify obsolete features These obsolete features will be identified by the migration

tool but must be resolved manually

Obsolete features document for 9i which also applies to 10g

http://www.oracle.com/technology/products/forms/pdf/forms_

upgrade_reference.pdf

If EBS seeded forms were customized, any table

changes must be corrected

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R12 R t
http://www.oracle.com/technology/products/forms/pdf/forms_upgrade_reference.pdfhttp://www.oracle.com/technology/products/forms/pdf/forms_upgrade_reference.pdfhttp://www.oracle.com/technology/products/forms/pdf/forms_upgrade_reference.pdfhttp://www.oracle.com/technology/products/forms/pdf/forms_upgrade_reference.pdfhttp://www.oracle.com/technology/products/forms/pdf/forms_upgrade_reference.pdfhttp://www.oracle.com/technology/products/forms/pdf/forms_upgrade_reference.pdf


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R12 Reports

Are you aware that All reports in R12.1 are published using BI Publisher

All Oracle reports must be upgraded to 10g reports

Upgrade process Seeded report customizations

copy the R12 version of the report to your custom report name

and perform the necessary changes For formatting changes, create a new XML publisher template

and associate the new template with the new custom version ofthe report

Custom reports built from scratch

Recompile in Reports 10g

Remove deprecated or obsolete functionality http://www.oracle.com/technology/products/reports/10gr2/Re

ports_guide_to_changed_functionality.pdf

Correct for any EBS table changes

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Oth P t ti
http://www.oracle.com/technology/products/reports/10gr2/Reports_guide_to_changed_functionality.pdfhttp://www.oracle.com/technology/products/reports/10gr2/Reports_guide_to_changed_functionality.pdfhttp://www.oracle.com/technology/products/reports/10gr2/Reports_guide_to_changed_functionality.pdfhttp://www.oracle.com/technology/products/reports/10gr2/Reports_guide_to_changed_functionality.pdf


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Other Presentations

Start Training as Early as PossibleAdditional Presentations to Consider

PersonalizationsBoth OA Framework and Forms6i/10g personalizations

BI Publisher Quick Start Guide Diagnostics Presentation and White Paper

Workflow Troubleshooting in R12

OAUG Webinars

Continue attending regional meetings

Attend Collaborate12 in Las Vegas

Plan, plan, plan

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I t f


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Interfaces

Impacts to interfaces Have you researched the impact of table changes on

interfaces Some significant interfaces impacted by table changes:

AP Invoice imports/exports due to new headers, lines,distributions structure

ACHbank accounts are now in TCA

Have you considered the impact of the R12 directorystructure on automated processes How many shell scripts will require updates

Have you reviewed the integration repository for new orchanged integration points Integration Repository Responsibility (12.0.6)

Integrated SOA Gateway Responsibility (12.1 and later)

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T bl Ch


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Table Changes

Learn about database changes to prepare for reportingupdates AP Tables AP Views

The EBS Data Model Comparison Reportprovides thedatabase object definition changes between two EBSreleases See Doc ID 1290886.1

Watch a 4-minute overview video on this report (04:02) (Sign in to My Oracle Support to access the video.)

The EBS ATG Seed Data Comparison Reportprovides

information about seed data (based on ATG loadercontrol files) changes between two EBS releases See Doc Id 1327399.1

Watch a 7-minute overview video on this report (07:09) (Sign in to My Oracle Support to access the video.)

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Impact of Multi Org on Extensions
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Impact of Multi-Org on Extensions

Customizations which filter data by operating unit must be checked

Virtual Private Database (VPD) feature will replace usage ofCLIENT_INFO(Org Context) function in new Multi-Org Architecture

Release 11i script to access specific operating unit databegindbms_application_info.set_client_info('&org_id');end;/select * from po_headers/

R12 must request access through Security Policy in the databasebeginmo_global.set_policy_context('S', &org_id);

end;/select * from po_headers/

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Impact of Multi Org on Extensions


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Impact of Multi-Org on Extensions

Check programs where concurrent program definitionhas been customized or new definitions

New column MULTI_ORG_CATEGORY added to tableFND_CONCURRENT_PROGRAMS value is null on upgrade and concurrent program may not

run correctly

After upgrade, assign one of the following values S= Single Org

M= Multi Org

Example script to set value

UPDATE FND_CONCURRENT_PROGRAMSSET MULTI_ORG_CATEGORY = {'Sor M}WHERE CONCURRENT_PROGRAM_NAME = '{ProgramName}'

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Integration Repositor (iRep)


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Integration Repository (iRep)

iRep describes the Oracle endpoints - Business toBusiness (B2B) or Application to Application (A2A)

Interface types in iREP

PL/SQL

Concurrent Programs

Open Interfaces

Interface Views

Electronic Data Interchange (EDI) Message

Transactions

XML Gateway Message Maps

Java Methods

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WORKFLOW AND FUSIONMIDDLEWARE

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Workflow & Fusion Middleware


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Workflow & Fusion Middleware

What role does BPEL play when compared toWorkflow

Should you continue to invest in Workflow

customizations

What about Oracle Alertsdo they continue tofunction in R12 Should they be redeveloped in

BPEL or Workflow

Are there any new Workflow diagnostics for R12

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Lifetime Support Benefits


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Lifetime Support Benefits

For Release 11i.10, the general availability date wasNovember 2004. Normally this would mean that Premiersupport would end November 2009. Oracle hasextended this date by one year until November 2010.Extended Support thus now ends November 2013

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TRAINING

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Training


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Training

How will your functional users be trained on the newnavigation and processes in R12

Do you have a training plan for your technical team

Technical application support training

JDeveloper

OA Framework

Personalizations

R12 directory structure

11g database

XML publisher

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Summary


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Summary

R12 is full of features The R12 upgrade process is better than previous

upgrades

11i to 12 cannot be compared to a dot release for 11i

Do not under estimate the time needed for:

Planning

Testing

Training

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Q & A


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Q & A

Thank You!

Susan Behn

[email protected]

www.infosemantics.com

People First. Driving Solutions Together
mailto:[email protected]://www.infosemantics.com/http://www.infosemantics.com/mailto:[email protected]:[email protected]