CITY OF PHILADELPHIA

Criminal Offender Management & Processing Arraignment System

(COMPAS)

Pre-Proposal MeetingSeptember 26, 2017

Please ensure that you sign in on the attendance sheet

Please drop off a business card

Agenda Introductions – Aliyah Abduh City RFI Guidelines – Gayle Ruggeri Project and RFI Objectives – Todd Van Gunten PARS Overview – Todd Van GuntenQuestions

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Introductions

Aliyah AbduhGayle RuggeriTodd Van Gunten

OIT – Project Management OfficeOIT – Innovation ManagementOIT – Systems Development

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Attendees

Please introduce yourself – Name and Company

City of Philadelphia

Overall Guidelines This is a formal process Please sign-in; the sign-in sheet is our record of

attendance at the meeting The RFI is the official source of information including the

posted responses to submitted questions Information provided today is not binding

Any changes/updates to the RFI will be posted on (www.phila.gov/rfp)

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Overall Guidelines (cont.) Responses should address the project requirements and

follow the submission guidelines. The schedule is aggressive and subject to change All questions submitted and any responses provided will

be shared with all attendees (any questions posed today should also be submitted in writing).

Staff involved with this RFI are under a Confidentiality & Conflict of Interest agreement The sign-in sheet and today’s presentation will be posted

at (www.phila.gov/rfp)

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City’s primary Contact

Aliyah Abduh

Senior Project Manager

Office of Innovation &Technology

E-mail address:aliyah.abduh@phila.gov

COMPAS Pre-Proposal Meeting – Critical Dates

•Submit Questions October 13, 2017 by 5 pm EST

•Post Responses October 27, 2017

•Submit Responses November 20, 2017 by 5 pm EST

COMPAS Pre-Proposal Meeting – Project Objectives

The City intends to replace its current Preliminary Arraignment System (PARS) with a solution based on commercial off-the-shelf (COTS) software.

• Major modifications need to be made to the current application and database, a massive undertaking not possible with current city personnel.

• The application and database operates on older technology.• The City of Philadelphia has difficulty hiring new personnel to work

with this older technology.

COMPAS Pre-Proposal Meeting - Project Objectives (cont.)The proposed solution should include workflow functionality for intake processing, arresting, charging and arraigning a defendant such as:

Detainee Intake Processing Arrest Entry (Custodial and Non-Custodial) Citation Entry Arrest Warrant Entry Search Warrant Entry Defendant Identification Defendant Criminal History Verification Defendant Charging (Adult and Juvenile) Defendant Pretrial Interview Defendant Preliminary Arraignment Defendant Tracking

COMPAS Pre-Proposal Meeting – RFI Objectives

The purpose of this RFI is to solicit statements of interest, capabilities, and Rough Order of Magnitude (ROM) cost estimates from all Respondents interested in, and capable of, providing an arrest to preliminary arraignment packaged software product solution.

PARS (Preliminary Arraignment System) is the current system.

COMPAS Pre-Proposal Meeting – PARS Overview

Preliminary Arraignment System PowerBuilder Front End / Sybase Database

with replication on Solaris The Preliminary Arraignment System (PARS)

automates the processing of police arrests. All misdemeanor and felony arrests in the County of Philadelphia are processed through this system.

PARS was built and has been modified to incorporate many different systems and technologies that exist throughout the Police Department, the District Attorney’s Office and the Court System. PARS interfaces with fifteen other systems during the arrest and arraignment process.

Over fourteen hundred arrests (over 60,000 per year) are processed during the average week. This system eliminates the majority of the paperwork associated with defendant processing. This system also minimizes the amount of transferring of defendants during the arrest and arraignment process.

Over 10,000 Client Accounts

Over 150 Client may be logged on at any one time

System is available 365/24/7

Breakdown of Clients that use PARS The Philadelphia Police Department, the District Attorney,

and the First Judicial District

Preliminary Arraignment System

Preliminary Arraignment SystemThe workflow of a arrest report entry

The Arresting Officer transports the defendant and an Incident Report Form 75/48 to one

of the seven detective divisions.

The Assigned Investigator

questions the Arresting Officer and then takes over the case.

The Assigned Investigator then generates an arrest report. The investigator

enters identifying information and “facts of

the case” into PARS. During this process, the

PARS Application checks with the PIIN System and

verifies the District Control (DC) Number.

When this Arrest Report is complete,

the Assigned Investigator prints out a file copy and sends

the defendant onto the next step in the

process.

At this junction, a PARS Interface extracts the Arresting Officer’s

Vacation/Training Schedule and scheduled days off from the

Police Mainframe. This information is used to select

court dates, thus reducing Police Overtime.

This interface uses Sybase NetGateway to access the Police

Personnel VSAM File through CICS.

Besides the Philadelphia Police, the Philadelphia Courts and the Philadelphia District Attorney; Amtrak, University of Penn Police, Temple University Police, Philadelphia Housing Authority, Pennsylvania State Police, Pennsylvania Board of Parole, US Attorneys Office for Gun Task Force, Federal Bureau of Investigation, Alcohol Tobacco & Firearms (ATF) and Immigration Custom & Enforcement (ICE) have access to PARS.

Preliminary Arraignment SystemOffender Processing Check-In

The defendant now begins to move through the system. The defendant is taken to a designated Offender Processing Site. These sites have cells to hold the defendant, equipment to help to identify them, and video equipment to eventually give them a preliminary hearing. During the defendant’s detention, the defendant may be tested for drug or alcohol use and is given a medical history interview. These results are all entered into PARS.

After the defendant is checked in, a PARS interface creates a record for this defendant in the Image Capture System (Mugshot) System. Next, the Image Capture System reads this record from the PARS Database (Sybase) and pre-populates the Image Capture System with identifying information about the defendant. This identifying information from PARS was entered during the Arrest Report generation. The Image Capture System is used as a key tool in the process of identifying the defendant.

Preliminary Arraignment SystemMugshot/Fingerprinting

This Image Capture System is a digital camera system. When the Image Capture System locates the pre-populated record for a defendant, the system is ready for the defendant to have his picture taken. After the picture has been taken, an interface to PARS marks his record as complete and the defendant is ready for the next step in the process. The Image Capture System also interfaces with the Live Scan (Fingerprinting) System and passes information about the defendant.

The next step in the process is to fingerprint the defendant. The defendant’s fingerprints are taken and these digital prints and their associated data are sent to the Multi-Biometrics Identification System Database (MBIS) at Police Headquarters. When the machine locates a match, it updates PARS with the Philadelphia ID (PID) for the defendant. If the defendant does not have prints on file, it will generate a new PID for him. This number will stay with him for life. This PID is passed to PARS.

Note: Both the Mugshot System (aka - Image Capture), and the Fingerprint System (aka - Ten Printer Machine or Live Scan) are located adjacent to the cell rooms. This minimizes the movement of the defendant.

Preliminary Arraignment SystemCriminal History Data returned from Mainframe to PARS

Upon receipt of the PID, the Criminal History to PARS Interface is invoked and sends the “rap” sheet and “master name” data from the Criminal History Database (Mainframe) back to PARS.

This interface uses the Sybase Net Gateway and Open Client Mainframe Product to update the PARS Database. At this point, the police have positively identified the defendant.

Preliminary Arraignment SystemCriminal Records Verification

The Police Department performs the verification by comparing the Mainframe Criminal Record Data with the PARS Defendant Data. If the name on the mainframe (the “master name”) is different from the name entered in the arrest report, the clerk has the option to “swap” the names. This makes the originally entered name an alias and changes the defendant name in PARS to the master name.

When complete, the case data is sent within PARS to the District Attorney Charging Unit.

Simultaneously, the case data is sent to the Pre-Trial Services Unit of Common Pleas Court.

Preliminary Arraignment SystemThe case is sent to District Attorney Charging Unit for Charging and sent to Pretrial Services for an interview

The DA Clerk begins the charging process by performing a background check on the defendant. This check is performed outside of the PARS Application. Once the background check is completed, the Assistant DA reviews the charges entered by Police and either approves, disapproves or adds charges as necessary according to the facts of the case. If the case is totally declined, notice of declination is sent to the Assigned Investigator, the Investigator Supervisor and the Offender Processing Location.

Pre-Trial Services Performs an Interview and Verification. The Pre-Trial Services Unit (PTS) interviews the defendant, via a video link, and enters this personal information into PARS. PTS also does a background check on the defendant. Once DACU has completed charging, the PTS Unit (using the information retrieved during the interview and the background check) invokes a PARS Procedure that calculates a bail recommendation for the Arraignment Court Magistrate.

Preliminary Arraignment System

When the DA and the Pre-Trial Service Unit (PTS) have both completed their work, the Municipal Court Clerk schedules an Arraignment Session. At this point all of the players (Police, DA, Courts, defendants, and the defendant’s attorney) come together for the arraignment. PTS sends an electronic notification of their recommendations to the arraignment. Next , the police bring the defendant into a video courtroom at the Offender Processing Location. All other participants are in the Arraignment Court (CJC) for the arraignment .

The Arraignment Court Magistrate (ACM) begins the arraignment session. Each defendant takes part through closed circuit television. The District Attorney Representative and the Public Defender argue the case and the Pre-Trial Representative makes any necessary recommendations (via electronic notification through PARS). At the end of the process, the defendant is either sent to jail, released on conditions, or bail is set. The Court Clerk enters the decision into PARS. The participating individuals all sign electronically (DA, ACM, Defendant) and the process is almost complete.

Upon completion of the arraignment, the Commonwealth of Pennsylvania Courts Management System picks up the results of arraignment, and updates the this system – CPCMS.

The Offender Processing Officer performs the final function and checks the defendant out of PARS. If the defendant is released on conditions, the defendant is checked out of PARS and released. If bail is set on the defendant, the money must be posted within 4 hours in order to be released or the defendant is sent to prison.

Arraignment Check Out

PARS Schematic Diagram

Police DA Charging Pretrial

ServicesArraignment

Court

Mainframe

Gateway Server

Production Sybase Server

PADB

Replication Server

StandbySybase Server CJDB

Development Server

PARS Interfaces1. PARS and Mainframe

2. PARS and PIIN

3. PARS to Court Notification System

4. PARS and Image Capture

5. MBIS to PARS

When a Police Officer signs into PARS, a download of Police Officer Information is sent from the mainframe . This download includes details of that Officer’s particular duty assignment. Also, when adding an Officer to an arrest, his vacation days, training days, scheduled days off are downloaded to PARS.

When an Officer begins a new arrest or citation in PARS, PARS checks PIIN to determine if the District Control Number (DC Number) is correct. Additionally, once the defendant is arraigned, PARS sends multiple PARS Reports (as PDFs) to PIIN to be used for Discovery. Reports include the Arrest Report, Criminal Complaint, Compliant Transcript, Summary Citation, Affidavit, Warrant and RAP Sheet.

PARS passes a file to the Court Notification System that contains the Arresting Officer Information and the next courtroom and date.

PARS pre-populates and notifies the Image Capture System that the defendant is ready for their mugshot. After the mugshot, defendant characteristics are passed back to PARS and added to the arrest report.Next, Image Capture notifies Live Scan that the defendant is ready to be fingerprinted. Once the defendant is fingerprinted and later identified through AFIS, a PID (Philadelphia Identification Number) is sent to NATMS. For a first time offender, a new PID is generated, for a repeat offender, the original PID is retrieved. Lastly, Image Capture is updated with the defendant ‘s PID.

MB sends PARS a PID for the defendant.

PARS Interfaces6. PARS and Criminal

History

7. Courts Interface to PARS

8. PARS to Police Archive Server

9. PARS and CPCMS

10. PARS to Juvenile E-File System

Once a PID has been generated, Criminal History passes a history of accumulated arrests for the defendant to PARS. This information is used to generate a Rap Sheet. PARS also passes charges to Criminal History for this new arrest . Later, during Criminal History Verification, if it is determined that an alias was used on the arrest report, PARS can replace the alias with the correct defendant name out of Criminal History.

The Courts provide a feed from CPCMS that includes bench warrants and Failure to Appear information.

PARS provides Printer Control Language (PCL) Files to the Police Archive Server. A PCL File is generated for each arrest report, citation, medical checklist and tracking report in PARS.

PARS provides Arrest, Arresting Officer, Charging, Arraignment, Witness and Complainant Information to the Commonwealth of Pennsylvania Court Management System (CPCMS).

PARS provides Arrest, Arresting Officer, Charging, Arraignment, Witness and Complainant Information to the Courts Juvenile E-File System.

PARS Interfaces (cont.)

11. PARS and Lock & Track

12. PARS to PHICAMS

13. PARS to INTUIDEX

14. PARS to The Real Time Crime Center

PARS provides defendant information to Lock &Track. Lock & track is Philadelphia’s Prison Defendant Tracking System.

This is a data download of arrest information to PHICAMS, the Philadelphia Police’s Mapping System.

This is a data download of arrest information to INTUIDEX, the Philadelphia Police’s Crime Prediction System. (Suspended)

This is a data download of arrest information to RTCC, the Philadelphia Police’s Real Time Crime Center.

Preliminary Arraignment SystemBenefits

PARS virtually eliminates the transferring of prisoners. Once the defendant is checked in at a offender processing location, they are rarely taken from the holding cell. The defendant is processed and arraigned entirely from the Offender Processing Unit.

PARS reduces the amount of paperwork generated and eliminates lost or misplaced reports. PARS automatically generates all reports necessary for arrest and arraignment. The PARS Application will recreate any lost paper or misplaced reports.

Responsibility for the defendant’s case workflow is increased. Each step in the process is time stamped and is monitored throughout the process. If there are any delays, they are easily identified and corrected.

PARS continues to be improved and expanded upon. Newer features include; the integration with the Statewide Court System (CPCMS); the integration with the Prison System; the implementation of Summary Citations (20,000 per year); the implementation of Warrant Processing (5.000 per year); all have been incorporated into the PARS application. application.

The PARS Application is a critical system in the support of Public Safety. Defendant processing time is monitored and is subjected to Federal Review. The PARS Steering Committee meets monthly to monitor the operation of the PARS Application.

QUESTIONS

Please state: Your name Company Question

Applicants should include their questions in their official question submission.

COMPAS Pre-Proposal Meeting