Creating and Submitting Biology

COEsCindy Jouper, ESD 113

Amanda Mount, OSPI

This webinar will introduce biology teachers and other education professionals to the online system for the biology COE

We will cover the nitty-gritty details of how to help students create and submit a biology COE

This webinar is NOT about content or policies. Those topics will be covered in other webinars.

Purpose

Overview of Process EDS Accounts Set up Groups Add students to groups Assign tasks to students Students complete work Students choose tasks to include Teachers approve work Principals approve work Work is submitted for scoring

All teachers will need accounts on EDS in order to access COE online

Principals will also need accounts in order to approve student submissions

EDS login: https://eds.ospi.k12.wa.us Download instructions for

requesting an account here Biology teachers need to request the role

“eCOESchoolAdvisorScience” When account is created, contact your district

security manager to approve account

Getting Started

The first time you log in, you will see a dialog box like the one below.

Please read the statement and click “I Agree” in order to continue into the site.

First login

Students are placed in classes, known as “Groups”

Teachers may create multiple groups Students can only be in one group per

content area Students can be in groups and working on a

collection even if they are not yet eligible Only eligible students may submit

collections

Step 1: Create Groups

After logging in through EDS, look for Groups in the left-hand menu.

Choose “Biology Groups”

Choose Content Area

Add a Group You will see the listing of groups that have

been created. To create a new group, click the ‘Add New

Group’ button

Add a group A new dialog box will appear. The COE Cohort Group will

say “Bio Development”. Teacher

◦ If the teacher is creating his/her own groups, the name will be prefilled

◦ If an admin is creating the groups, choose the teacher from the drop-down. Teachers must have logged in at least once to appear on the drop-down.

Title – choose any title for the class

Student access – may be set now or at any time

Click “Insert” to create the class

Access should be closed when students are not in class or working with school personnel

Access may be opened for one-time event or on a recurring schedule.

Setting Student Access

Groups>Biology Groups Click link for Manage Group Click Add/Remove Students link

Step 2: Assigning Students to Groups

Eligibility check You will see a list of students sorted by last

name Birthdates are included for verification

purposes Currently, no eligibility information available

for biology (will be updated end of Sept. 2013)

Select and add to group

Click the checkbox to the left of the student’s name to select the student, then click the double right arrows to move student into the group.

Students in group

Step 3: Assigning Tasks Once students are in a group, you will want

to assign them tasks to work on. There are two types of tasks – extended

time and on-demand Tasks that are assigned as on-demand

cannot be viewed until on-demand settings are turned on

Teachers control which questions students will work on during on-demand session

Assigning tasks Click the select button to choose student or

students Click the “Assign Task(s) to Selected

Student(s) button

Task Bank 1 – Extended time 2 – On-demand 3 – Strands and number of questions 4 – Assign tasks to students

Groups>Biology Groups>Manage Groups Choose the group you are working with Click Manage Group From this view, you will see all of the students in the

group Under each student’s name, you will see a UserName

◦ UserName is not case-sensitive◦ Make sure students type a hyphen (-) not an underscore (_)

between first initial and last name◦ Some students will have an underscore and number at the

end of their username (c-carter_3) All students log in with initial password ‘coestudent’

and reset it at first login

Step 4: Students log in and work

Students log in to: https://apps.coe.k12.wa.us/coestudent

If students forget password, click the “Reset to coestudent” link under name to reset

Student login

Note: If access has not been turned on by the teachers, students will not be able to log in.

At first login, student is asked to change the password

Student Logs In

The students will see an account summary, listing their name, SSID number and date of birth. Please have them confirm the information. If anything is incorrect the teacher should contact Tech Support.

Account Summary

Students will be presented with the declaration shown below.

Students should read the declaration, then click “I agree” to continue.

Declaration

Student view of collection

Click on link to view task.

Task response boxes

Text editor

1. Save2. Paste as text3. Subscript and superscript4. Spell check

Using the Biology Task Response Labeled Diagram Form

diagram included

Biology Task Response Labeled Diagram Form

Use of Task Response Labeled Diagram form is optional

Students must fill out all identifying information completely

Please print clearly Students write “diagram included” in text

box to cue scorers to look for a diagram Teachers keep response forms in a secure

location and submit the originals at submission time.

Biology Task Response Labeled Diagram Form

After the student has answered all of the questions in a task, he or she may click the checkbox at the top of the page that says “Complete?”

Mark task as complete

Teachers control when students work on on-demand tasks and which questions are available

Students must complete the work assigned by the teacher in a single sitting

Students may not return at another time to edit tasks

On-Demand

On-Demand Settings

1. Select student and task2. Select questions for students to view3. Choose amount of time4. Apply settings to selected task forms

Once the teacher clicks the “Apply Settings to Selected Task Form(s) button the clock starts on the time the students have to complete that portion of the task.

Students must choose which tasks in their collections to include for scoring

Only tasks marked for inclusion are available for teacher approval

Step 5 – Including Tasks

Step 6 – Check Sufficiency

When all sufficiency requirements are met, students can submit for teacher approval

Teacher can either approve or send the collection back for revisions*

If teacher approves, collection goes to principal for approval

If principal approves, collection is submitted to state for scoring

*Refer to biology content guidelines under teacher assistance

Submit for Teacher Approval

If students did not indicate that they are including labeled diagrams for any of their tasks, then submission is complete.

For students who included labeled diagrams, teacher will print out a barcoded form and submit it to the scoring center

More information on shipping the forms will be available closer to submission time

Submitting Labeled Diagrams

COE Website: http://coe.k12.wa.us◦ “Biology” tab contains general information◦ “Submitting Your COE” tab gives detailed step-by-

step information◦ “Training” tab to download this presentation and

view the archived webinar Biology Moodle at OSPI:

http://moodle2.ospi.k12.wa.us/course/index.php?categoryid=2◦ You will need to create a login to the site

Resources

Technical Support (ESD 113)◦ Cindy, Joe and Hannah◦ 8 am – 5 pm daily◦ 360-464-4708 or coe@esd113.org

Content Support (OSPI)◦ Kim Andersen◦ kim.andersen@k12.wa.us◦ 360-725-6237

Operational Support (OSPI)◦ Amanda Mount◦ amanda.mount@k12.wa.us◦ 360-725-6037

Contacts