Creating an Effective PowerPoint

PresentationFor Freshman Year Students

Action PlanO This will be used to help students create

PowerPoint Presentations for various studentsO Will be shown at beginning of the year- with a

hand out of the key ideasO It is more detailed so students can easily refer

back to itO After presenting will be placed on all Ninth Grade

teachers websites, so that students can have access to the information at any point in the year.

O This will be referred to whenever the students are creating a PowerPoint presentation in any class.

Table of ContentsI. Basic Presentation SkillsII. What makes a good PowerPoint Slide?III. Basic Slide Design

A. Choosing a Theme B. Creating a Title and Starting a New Slide C. Slide Layout D. Typing on the Slide

IV. Adding Graphics to PowerPoint A. Manipulating Placement and SizingB. Adding clip art to a slideC. Adding Pictures to a Slide- (One Saved on the

Computer)D. Adding Picture to a Slide (From the Internet)E. Adding a Video to a Slide

Table of Contents continuedV. Adding Data to Your Slide

A. Adding Tables & DiagramsB. Insert Charts & Graphs

VI. Beyond the BasicsA. Adding Slide Transitions and Text AnimationB. Action ButtonsC. Add Sound to Your PowerPoint D. Adding Hyperlinks (Internet)

Click on the to return to the Table of Contents

I. Basic Presentation SkillsO Be Prepared! It is very

easy to tell if you are not ready

O Know Your Audience! Who is this for?

O Practice! Do not rely on your notes to get you through

O Talk to Your Audience! Do not stare at your notes, slides or the floor. Do Not Mumble. Look at your audience.

O Dress the Part! Look professional. Your dress can influence how you are received by the Audience.

O Be Confident! Know you can do it.

(http://publicspeakingcrushit.com/member/10-tips-for-public-speaking/)

II. What makes a good PowerPoint Slide?

O Each slide deals with one idea.

O Information is concise- you, as the presenter, fill in the details.

O It is not clutteredO It is easily read by

audienceO It is visually appealingO Finally, Do NOT read

slides to audience.

Real PowerPoint slide used by our military. Can you tell what is going on?

(http://www.nytimes.com/2010/04/27/world/27powerpoint.html)

III. Basic Slide DesignO After you have researched your topic and

created an outline it is now time to create a PowerPoint presentation.

O So double click on PowerPoint and get startedO The directions throughout this presentation

deal primarily with the PC version of PowerPoint

O For Macintosh, the biggest change is when you need to “right-click” on something- on the Mac hold down “Control” and then click- this is the same as a PC right-clinking.

A. Choosing a ThemeA. The first choice you have

when creating a new PowerPoint presentation is what Theme you want.

B. Your choice of theme will influence Font, Backgrounds & Layout

C. If you decide you do not like your theme, it can always be changed.

1. Click on “Themes” tab 2. Choose new Theme 3. Check through entire presentation because a new theme can alter slides

B. Creating a Title and Starting a New Slide

• The first screen that will appear after choosing your theme is the Title Page

• Create Your Title Here- make it catchy & memorable

• Click on the box to start writing

• After creating your title it is time to go to the next slide

• All you need to do is click on the “New Slide” Button in the “Home Tab”

• If you ever cannot see the new slide button, make sure you are on the “Home” tab!

C. Slide LayoutO The layout of the slide is

important because it determines where & what information will appear

O You need to select a layout that best suits your needs for that slide

O To change a layout: 1. Click on “Layout” under the “Home” Tab 2. Choose the layout you want to use- experiment 3. You can always change layouts, but you may need to make changes to text or pictures

D. Typing on the Slide

O The “Home” Tab has most of the Word Processing resources

O Most slides if you click on a box you can start typingO If you want to type somewhere else: 1. On the Home Tab Select “Text” 2. Then click and hold on the slide where you want the text at and create a “Text Box.” 3. Click in the box to start typing.

IV. Adding Graphics to PowerPoint

O Adding graphics to PowerPoint creates a visual appeal

O You can manipulate graphics to fit your location and size on the slide

O The Main Types of Graphics:1. Clip Art- symbols2. Pictures- your own or from the Internet3. Videos

A. Manipulating Placement and Sizing

O To move a picture, or text box,

1. Move curser to corner till it looks like 4 arrows point in different directions

2. Hold button down and drag, let go to drop

O To resize a picture1. Move curser to an

corner till it looks like this:

2. Hold button down and move the mouse up or down to change image to size you like, then let go of button

B. Adding clip art to a slide:

Click on the “Clip Art Browser” button and choose the art you want Or

Go to the top of the screen and click “Insert” and scroll down to “Clip Art” and choose “Clip Art Browser” and choose your clip art

C. Adding Pictures to a Slide- (One Saved on the Computer)

1. Click on one of the “Photo/Picture” Buttons

2. Find the picture you have saved3. Click on the picture and then size and

place on slide

D. Adding Picture to a Slide (From the Internet)

1. Find the picture you want- Google Images is great for this

2. Right Click on the image (“Control” + Click on a Mac)

3. Choose “Copy Image”

4. Then Right Click on Slide (or “Control” + Click on Mac) and select “Paste”

5. Resize and move6. Do not forget to cite

picture! Use a “Text Box”

(http://www.collthings.co.uk/2008/06/cool-and-mysterious-skies.html)

E. Adding a Video to a Slide

• Adding a video to PowerPoint

is a lot like adding a picture1. Download a Video you

want2. Click on the “Movie

Browser” button which can be found in multiple locations3. Click on the file you want to use4. Place and size to fit your presentation5. Make sure you cite the source

V. Adding Data to Your Slide

O You can insert data you collected easily into PowerPoint

O This will create a nice visual representation of the data

O It is very easy to do

A. Adding Tables & Diagrams

O Easiest Data to enterO To create a Table or Diagram:1. Click on “Insert Table button” or go to

“Tables” Tab2. Decide how many columns and rows

you need a. Do not forget spaces for labels b. For added color use the Table Styles under the “Tables” Tab3. Insert Data

B. Insert Charts & Graphs

O This is a great way to compare data in a visual way

O To create a chart or graph:1. Click on “Charts” Button or

“Charts” Tab2. Choose the Chart or Graph you

want to use3. Rename the labels to fit your data4. Put in Data

VI. Beyond the BasicsO Use the following to

help add more interest to your presentation

O Good for tweaking your presentation

O Do NOT spend all of your time on these- they are to help enhance a presentation, not be the presentation

(http://donniesblog.wordpress.com/2009/10/08/is-wordpress-too-complicated/)

A. Adding Slide Transitions and Text Animation

O Slide Transitions is a visual change between each slide

1. Click on “Transitions” Tab 2. Click on the Transition you likeO Text Animation- allows you

to change how the text enters/exits or is emphasized- I have been using on each point in this presentation

1. Highlight the text 2. Click on “Animations” Tab 3. Choose the Effect you want to Apply

B. Action ButtonsO Action buttons allow a

user to interact with your presentation- it can send them to other parts of the PowerPoint, like my Table of Contents, it can send you to a webpage, play sounds, etc.

O To Add: 1. Click on “Shape” in Home Tab 2. Click on “Action Buttons” & Choose Button 3. Choose the Action Button you want 4. Place on Slide

C. Add Sound to Your PowerPoint O This is great if you

want a sound effect or a speech added

O You can find many different sound effects on the Internet

O To Add Sound1. Click on the “Sound”

“Action Button” or go into “Media” and select Audio.

2. Find Sound Item you want and add it

3. Place Button on Slide

D. Adding Hyperlinks (Internet)O You can also add links to

send the audience to a website

O To Add Hyperlinks 1. Highlight what you want linked- Word(s), pictures, etc. 2. Right Click, Mac “Control + Click” 3. Choose Hyperlink- at bottom4. Put in the Website you want the audience to be sent to.