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Creating an alert for GSK vaccines in NextGen EHR

Keeping track of patient vaccination requirements is an important aspect in the delivery of ongoing patient care. Alerts based on patient age, vaccination history, time since previous vaccination, and risk factors help streamline care and reduce the burden on providers to keep track of recommended vaccination requirements. This is especially helpful to ensure patients complete all doses in a vaccination series. In NextGen, these are called Immunization Alerts.

Benefits of Immunization AlertsAutomated Immunization Alerts reduce the need to manually check records to assess patient vaccination needs, and help ensure that patients receive appropriate and timely vaccinations according to the Centers for Disease Control and Prevention (CDC) recommendations.

Considerations: - Alerts for vaccines are not automatically created

when a vaccine is added to the EHR immunization schedule, and must be set up separately. The alert will trigger based upon vaccination history

- A vaccine administered by another practice or in the pharmacy may not have been documented in the EHR; an alert could be triggered for a vaccine the patient has already received. Maintaining updated vaccine history for patients will minimize duplication

- User privileges to create alerts may be limited to select users with specific security privileges

If you have further technical questions, consult your internal or external EHR support resources.

This Guide

provides a high-level overview of how to create

an Immunization Alert within the NextGen EHR. This

overview is designed to provide guidance for you, your practice electronic health

record (EHR) champion, or IT staff.

Please note that this guide was created based upon NextGen EHR version 5.8 UD3. Features and their locations may change as new software versions are released.

This guide is meant to serve as overview information only, and should not replace detailed instructions provided to you by your internal or external EHR support resources.

Immunization alerts in NextGen EHREnsure timely and appropriate vaccine orders and administration

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Creating an alert for GSK vaccines in NextGen EHR

The NextGen EHR provides computerized alerts as part of an overall Clinical Decision Support (CDS) system, which provides physicians and staff with diagnosis and patient-specific information that is accurately filtered and presented at appropriate times. These alerts can increase quality of care and enhance patient outcomes while improving efficiency, cost-benefit, and provider and patient satisfaction.

CDS Immunization Alerts are a key tool for identifying and addressing immunization needs of the clinic’s patient population. Immunization Alerts provide a simple mechanism to alert staff to the current status and recommended immunization needs of patients. Successful use of alerts can improve patient compliance and quality of care significantly.

In NextGen, there 2 ways to create immunization alerts. The first method, using a Recall Plan is available in NextGen version 5.8 UD3 or higher. The second method, using Alert Messages, is available in all versions NextGen.

To Create an Immunization Alert based on a Recall Plan: - Create a Patient List Report based upon appropriate criteria

- Add patients from the Patient List Report to a Recall Plan by clicking the Recall icon

- The Recall Plan Maintenance window displays

Creating an alert for an immunization in NextGen

OK Cancel

Recall Plan Maintenance

Recall Plans

XAvailable

Note

Event

Resource

Return DateAdult Immunization Required

Adult Established PatientProduct X Immunization dueWell WomanAdult Annual Exam

Location

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Creating an alert for GSK vaccines in NextGen EHR

- Select the appropriate Recall Plan

- Verify the return date, event type, etc

- Select OK to associate the recall plan with all patients on the Patient List Report

- The recall is visible in the Alerts section of the patient chart

NOTES:

- Optionally, the Recall Plan configuration enables the ability for recall messages to be automatically printed or sent to the patient’s NextGen portal if the practice is using portal

- The Recall option functionality is only available in NextGen version 5.8 UD3 or higher

- Recall Plans must be configured separately in File Maintenance before they can be selected in Recall Plan Maintenance

UnFlag UnFlag & Close Add/Edit Remove Close

Type

Pref. Language:

Patient Portals:

Enc. Insurance

Weight: 124.00 lb (56.25 Kg)

Orders | H SummPatient Alerts

Alert

Lab Results

EHR (0) PM (1)

CommentActive Recall Plans 1.1 Month Follow Up- Adult Due 07/20/2017

X

1 2 3 1/8 14 0Alerts Allergies Problems Diagnoses Medications Appointments

444

Creating an alert for GSK vaccines in NextGen EHR

©2017 GSK group of companies or its licensor.All rights reserved. Printed in USA. September 2017

To create a Manual Alert (For NextGen versions lower than 5.8 UD3):

- Create a report listing all patients meeting specific criteria. Alerts can be added manually to each patient chart

- Navigate to each patient’s chart

- From the banner, Select Alerts

- Select an Alerts template, and click Edit

- Add the appropriate Alert Message to the template; for example, “Immunization Due”

- Select Save and Close

- Alerts display within the patient chart

Alerts

Pregnant

Patient may be candidate for alternativeAllergan product.

Suicide/Homicide Risk Additional Comments:

AbuseActive addictionActive TuberculosisAdult protective serves alertAmbulance transit requiredBed-riddenDeadDialysis PatientDischarged from practice/providerDo not resuscitateHard of hearing, left earHard of hearing, right ear

No blood /blood productsNo blood pressure right armNo blood pressure left armNo information to familyNo sexual information sharing except with patientPalliative carePatient has expiredPatient refused NextMD Patient PortalPatient ‘s NextMD account locked

Research participant:Spouse estrangedTerminally IllUrine screen prior to medication prescription

Wheelchair requiredWork restrictions:

Other

History of alcohol abuseHistory of drug addictionHistory of faintingHistory of fainting with phlebotomyImmunization dueInterpreter requiredLegally blind

Medicare Care Management Performance patientMedication managementMute

No Yes The alerts displayed apply to the latest encounter. In order to add new alerts, he most recent encounter should be unlocked

X

!

Date Instrument Severity Completed By

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