creating a productive work environment
DESCRIPTION
In this day and age of smartphones and cloud storage, we’re more connected than ever. But with so much new technology, it can be hard to stay productive. During this two-part class, we will: Explore different applications to help us stay productive Show how our various connected devices help us stay organized Examine what cloud computing is and how we can go beyond document storage to get the most of it Learn tips and tricks to stay on task Between classes, attendees will each be asked to put into practice techniques discussed in class. One-on-one assistance with the instructor will be provided during this time. Instructor: Rachel Eichen Rachel Eichen is a certified presenter who has had over three years of teaching experience. She has taught computer classes to passengers on the Grand Princess cruise ship, which included such topics as Adobe Photoshop and Microsoft Office. She also taught classes while working within the software industry. She enjoys learning about new technology trends and loves sharing this information with others. Rachel holds a Master’s degree in Library & Information Science and a bachelor’s degree in Technical Writing.TRANSCRIPT
Presenter: Rachel Eichen
Novare Library Services
Creating a Productive Environmentin Your Digital Space
Quick Poll
What area of productivity are you hoping to most improve on?
Agenda
Tackle E-mail Productivity Tools Information Diet
Digital Life
E-mail management
Tackle E-mail
Turn off push/instant e-mail Block off time to check e-mail Read latest > earliest Organize for “inbox zero” Unsubscribe/Consolidate
Unroll.me
Unroll.me
http://www.boomeranggmail.com/download.html
Productivity Tools
https://flipboard.com/
Microsoft One Note
To-Do Lists
http://www.rememberthemilk.com/ http://www.toodledo.com/ http://www.wunderlist.com/
Evernote
Consider an Information Diet
Twitter, Email, RSS, Facebook, Google+, Pinterest, LInkedIn
BE AWARE OF NETFLIX QUEUE SYNDROME WITH YOUR NEWS
Consider Dumping Redundant News Sources Those you are “saving” for
later Topics no longer of interest
Social Media Follow in ONE place Why are you following
them? If you skim or skip them
70% of the time – delete, hide or unfollow
Cleaning Up Facebook Delete your “likes” “Hide” annoying family “Unfriend” a few people Create lists of close friends and family
Hide a Person’s Feed
Presenter: Rachel Eichen
Novare Library Services
Creating a Productive Environmentin Your Digital Space
Assingment Review
Agenda
What is Cloud Computing? Collaborate Dropbox Features Tools and Toys for Dropbox Other Cloud Tools
What is Cloud Computing?
What is Cloud Computing?
Internet-based No hard drive
needed Software examples
include: Facebook and G-mail
The Main Sites
Dropbox Google Docs Amazon Cloud Player SkyDrive
Collaborate
Google Docs/Google Drive
Google Docs/Google Drive
Create a new document or upload View Revision History Control sharing and editing Download in multiple formats
Google Drive
Forms Customize questions & type See responses in summary or spreadsheet
Microsoft OneDrive
Word
PowerPoint
Excel
OneNote
Excel Survey
Dropbox
Remote File Storage
Dropbox keeps 30 days – back-up so
I can restore accidently deleted
files. Phew!
Syncing Different Devices Use the Desktop Version of Dropbox
and keep all documents/folders stored there.
Download the App for phones/tablets Also – works with Google Drive, Box
and other Cloud Sites
Auto-Sync Mobile Phone Pictures and Desktop Uploads
Image Sharing
Public Folders/Files
Click icon to add picture
- Right click on specific file to link to file only
- Use link button to share folder
http://db.tt/by4CCMTP
Use bitly or
goo.gl to get
stats
Back-Up Websites
WordPress – BackWPup (http://backwpup.com/)Automate back-ups restore entire website or
specific file Use Dropbox API to automate back –up
for other sites (dropbox.com/developers)
Tools and Toys for Dropbox
Email Directly to Dropbox
SendtoDropbox.com
Save a FILE VIA URL
Great for PDF and other online documents
Sync Your Ebooks
How to access
- Open Dropbox on device and read away
- Automate – and send to your Kindle wappwolf.com
Top image from http://lifehacker.com/5984823/?post=57532641
IFTTTwww.ifttt.com
Other Ways to Use the Cloud
Create Your Site in the Cloud? Blogger (blogger.com) Wordpress.com Google Sites (sites.google.com) http://pancake.io (connects with
Dropbox)
Music
You can also sync music folders from Itunes or your own with Dropbox or like storage site
What Do you Use?
OneNote OneDrive (formerly SkyDrive) Remember the Milk Evernote SugarSync
