Cradle of Liberty Council Boy Scouts of America

Executive Board Meeting

Saturday, September 24, 2016

Camp Garrison at Musser Scout Reservation, Pennsburg, PA

7:30am Breakfast | 8:00am Meeting

- Agenda -

I. Welcome Jim Papada Council President

II. Approval of Minutes Jim Papada

III. Approval of New Board Member – Ed Tryon Jim Papada

IV. Audit Report

Bob Lux Council Treasurer

V. Treasurer’s Report Bob Lux Council Treasurer

VI. Commissioner’s Report Chuck Bolger Council Commissioner

VII. Community Engagement Peter Walts Board Member

VIII. Development Report

Mark Hassenplug Development Committee Member

IX. District Operations Report Torpey White District Operations Chair

X. Governance Report

Sandy Girifalco Governance Chair

XI. Membership Report Mark Chilutti Membership Chair

XII. Program Report Patrick Brala Program Chair

XIII. Strategic Plan Report Dan Templar Scout Executive

XIV. Training Topic: Exploring Program Aaron Yancey Exploring Executive

XV. Scout Executive’s Remarks Dan Templar

XVI. Closing Comments Jim Papada

- Adjourn -

~ Tour of Musser Scout Reservation 100th Anniversary Celebration to Follow ~

Next Meeting:

Wednesday, October 19, 2016

7:45am Breakfast | 8:00am Meeting

Courtyard Philadelphia City Avenue (formerly Crowne Plaza)

4100 Presidential Blvd., Philadelphia, PA 19131

Cradle of Liberty Council Boy Scouts of America

Executive Committee Meeting

May 11, 2016

Firestone Scouting Resource Center, Wayne, PA

7:30am

Committee Members Present: Chuck Bolger, Al Boris, Patrick Brala, Mark Chilutti,

Sandy Girifalco, Bob Lux, Jim Papada, Dave Smeltzer, Sean Stacy, Torpey White.

Strategic Plan Steering Committee Members Present: Steve Elliott, Joe Fanelli,

Keith Hunt, David Lipson, Walt Livingston, Stephanie Marcinkowski, Sherry Sutton.

Staff Members Present: Veronica Coyle, Anca Neuman, Michael Oehmke, Greg

Osborn, Mark Saxon, Dan Templar, Chris Tomlin.

The meeting was called to order at 7:33am by Jim Papada, Council President.

Action Items:

A resolution to approve the strategic plan for adoption by the Executive

Board was approved on a motion by Bob Lux, seconded by Sandy

Girifalco, and carried unanimously.

Commissioner’s Report

Chuck Bolger, Council Commissioner, delivered the Commissioner’s Report.

The council is “solidly” Silver in Journey to Excellence for March. Strong

performances in Fundraising and Membership will be critical to achieving gold.

The council has begun holding quarterly “Key 3” meetings for the executives,

chairs, and commissioners of each district.

District Operations Report:

Torpey White, District Operations Chair, delivered the District Operations Report.

There is currently one vacancy in the district chair position (Lafayette).

Conestoga District has reached 100% of its FOS (Friends of Scouting) goal.

Treasurer’s Report

Bob Lux, Council Treasurer, delivered the Treasurer’s Report

For the first quarter ending March 31, 2016, the council reported a deficit of

$(56,429) against a budgeted deficit of $(182,337) for a favorable variance to the

budget of $125,908. Revenues are even, with losses in campaigns like FOS

being offset by strong special event performances.

The council also reported expense savings in occupancy due to the mild winter,

and compensation.

Financial Opportunities and Risks:

o Opportunities:

Cradle of Liberty Council Boy Scouts of America

The fund 1 balance sheet has $516K in net assets.

There is also $450K of the $750K from the Psalm 103 Foundation

parked in temporarily restricted net assets. Whatever is not spent

by 12/31/16 will come into operations.

o Risks:

FLSA (Fair Labor Standards Act) substantially increases

compensation limits for those eligible for overtime. If this passes, it

wouldn’t impact the council until the 4th quarter, but it could be a

$200K impact in 2017.

Development Report

Al Boris, Development Chair, delivered the Development Report.

Spring events are full-steam ahead, with the Ashburn and Aqua Golf Outings, the

Eagle Dinner, and the Gala.

The Eagle Dinner on June 1 is in need of mentors.

Governance Report

Dan Templar presented the Governance Report on behalf of Sandy Girifalco,

Governance Chair.

The Governance Committee is currently looking at changes to the local council

bylaws proposed by the national office. Some changes are good, others are

viewed as a perceived attempt by the National Office to get more control over the

actions of Scout Executives and local councils.

The D&O insurance policy is being reviewed. The current policy is for $1M of

coverage, but the council can be an additional $5M of excess coverage.

Membership Report

Mark Chilutti, Membership Chair, delivered the Membership Report.

The spring recruitment campaign is baseball themed: “World Series of

Scouting.” Membership goals for June 30th are realistic and several districts are

in positions to be successful.

$3,250 in membership grants were awarded to units with recruitment efforts.

Program Report

Patrick Brala, Program Chair, delivered the Program Report.

Camping attendance figures are behind this year. The council is short 500

Scouts at Resica Falls, 300 Scouts at Camp Hart, and 200 Scouts at Day Camp.

The end result of this could be a $150K net shortfall to camping after making

hiring/staffing and service adjustments.

Out-of-council camping numbers are about the same; it is the in-council troops

who aren’t coming.

The committee has done an analysis on why attendance is down:

Cradle of Liberty Council Boy Scouts of America

o “Off-year” for troops who go to Resica on a cycle (2 years on; 1 year off,

etc.).

o Program Directors started January 1, which was too late to have an

impact on units who make their summer camp decisions in September.

o Marketing directly to units needs to improve. Resica is a “destination”

camp and we should be recruiting units all over the east coast.

Cub Scout camping is a large focus of the strategic plan.

Strategic Plan

Jim Papada, Council President, led a review and discussion of the proposed strategic

plan.

Points of discussion included incorporating initiatives into the budget, marketing

(both externally and internally) and how to best serve the city.

The Strategic Plan will be a standing item on the board meeting agenda.

The meeting adjourned at 9:00am.

Respectfully submitted,

Daniel A. Templar

Scout Executive

Approved:____________________________________________

James M. Papada III, Council President

Cradle of Liberty Council Boy Scouts of America

Executive Committee Meeting

Wednesday, September 7, 2016

Conference Call

4:00pm

Committee Members Present: Chuck Bolger, Al Boris, Patrick Brala, Mark Chilutti,

Sandy Girifalco, Bob Lux, Jim Papada, Dave Smeltzer, Sean Stacy.

Staff Members Present: Veronica Coyle, Anca Neuman, Michael Oehmke, Greg

Osborn, Mark Saxon, Dan Templar, Chris Tomlin.

The meeting was called to order at 4:30pm by Jim Papada, Council President.

Action Items:

The creation of new staff positions in accordance with the development

expansion plan was approved on a motion by Bob Lux, seconded by Chuck

Bolger, and approved unanimously.

Development Expansion Plan

Jim Papada, Council President, and Dan Templar, Scout Executive presented.

Financial trends projected out over five years indicate that the council will have a

deficit position in the near future if it maintains the current funding model.

o Strong years in special events and camping are beginning to plateau.

o Friends of Scouting (FOS) and product sales are on downward trend and

are unlikely to turn around.

o Recent surpluses are the result of expense savings (usually

compensation), with revenue only growing by 1%.

The Development Committee, under the leadership of Al Boris and Mark Saxon,

developed on expansion plan that addresses current and future opportunities.

o Phase 1 of the expansion plan consists of a research assistant, a

foundations director, and a major gift officer who focuses on alumni

relations.

o Management has developed an incremental budget that gives the council

the opportunity to measure the ROI of the expansion plan.

The proposal is directed toward addressing the operational needs of the council,

not the capital needs.

Potential future investment (2020) consists of a second major gift officer to

cultivate rank-and-file Scouters, and a final major gifts officer who would work

primarily with high-net-worth individuals.

Family Scouting

Dan Templar presented on a potential new pilot program.

Cradle of Liberty Council Boy Scouts of America

It is widely known that some Cub Scout Packs throughout the country have girls

participating in either a formal or informal manner. Mike Surbaugh, Chief Scout

Executive, and Randall Stephenson, National Council President, believe that the

BSA needs to consider incorporating girls.

Council leadership is in the process of seeking out feedback from local Scouters:

“What do we think about girls in Scouting?”

The meeting adjourned at 4:45pm.

Respectfully submitted,

Daniel A. Templar

Scout Executive

Approved:____________________________________________

James M. Papada III, Council President

Welcome — new board member

Ed Tryon

District Chair—Continental District

Ed has been involved in Scouting since his son Jay

came home with a handout from a boy talk 15 years

ago. He and his wife Alicia have worked on various

items for their units, the District and the Council. Ed

has been a Cub Scout Den Leader for Packs 591 and

170, a Unit Commissioner and an Assistant

Scoutmaster for Troop 79 in Palm, PA. Ed has raised

funds for the annual Cradle of Liberty Gala and “Good

Scout” awards.

A father of 3 boys, Jay, 23, is an Eagle Scout and went to the 2010 National

Jamboree and high adventure canoeing at Sabattis and to Philmont. Tom, 19, is an

Order of the Arrow member, a former Chapter Chief, and is the dining hall Steward

at Rodney Scout Reservation. Ben is 17 and enjoyed scouting until baseball

became his primary focus. He is a catcher for the Perkiomen Post American

Legion baseball team.

Alicia and Ed have been married for 30 years. Alicia is a former den leader,

Assistant Scoutmaster, Council and District Cub Scouting training chair, an Order

of the Arrow member, attended Wood Badge and has received a the District Award

of Merit and the council Silver Beaver Award.

Ed graduated from Drexel University. He is the Vice President of Preconstruction

for Skanska, a Construction Management firm and holds certifications for LEED

sustainability, Value Management and Design Build construction. He is the Vice

President of the St. Philip Neri Parish Council. He has been an Amateur radio

operator for 40 years.

2016 Development ReportUpdated: 8/31/2016

District Staff Advisor 2015 Actual 2016 Actual 2015 to Date % of GoalBaden Powell Bob Ames $ 42,234 $ 33,860 $ 41,650 89%Washington Ryan Martin $ 59,842 $ 50,880 $ 55,573 98%Continental Alex Bienz $ 19,270 $ 12,391 $ 18,669 62%General Nash Adam Smith $ 62,201 $ 59,357 $ 61,133 99%Lafayette Nick Nowak $ 41,461 $ 35,429 $ 40,991 93%Montgomery County: $ 225,008 $ 191,918 $ 218,016 92%

Northern Joe Leiss $ 6,873 $ 8,232 $ 8,443 41%Triune Aaron Munson $ 5,498 $ 5,515 $ 5,698 46%Roosevelt Javon Arnold $ 27,736 $ 19,895 $ 22,621 52%Philadelphia County: $ 40,107 $ 33,642 $ 36,762 48%

Conestoga Jarred Barnes $ 16,327 $ 23,480 $ 15,718 107%Constellation Dave Bryan $ 62,521 $ 53,533 $ 62,387 97%Minquas Kevin Jones $ 31,837 $ 16,443 $ 30,125 47%Delaware County: $ 110,685 $ 93,456 $ 108,230 83%District Totals: $ 375,800 $ 319,015 $ 363,008 82%

Campaign Staff Advisor 2015 Actual 2016 Actual 2015 to Date % of GoalExecutive Board Sarah Herrmann 65,759$ 27,225$ 44,344$ 61%Staff Giving Chris Tomlin 7,155$ 10,055$ 8,455$ 84%General Operating - Major Gifts Sarah Herrmann 14,126$ -$ 489$ 0%Leadership Nicole Di Donato 30,330$ 17,657$ 21,063$ 52%Matching Gifts Nicole Di Donato 12,945$ 19,357$ 11,828$ 108%Delaware County Community Dave Bryan 18,461$ 3,099$ 15,611$ 14%Montgomery County Community Nick Nowak 18,289$ 650$ 15,810$ 3%Philadelphia County Community Lonce Scott 10,975$ 14,080$ 10,975$ 63%Council Totals: 178,040$ 92,122$ 128,575$ 46%

Event Staff Advisor 2015 Actual 2016 Goal Event Date 2016 Actual 2015 to Date% of Goal

GoalAqua Golf Classic John Bickel 126,320$ 130,000$ 5/23 154,889$ 126,320$ 119%Century Club Dinner John Bickel 68,925$ 60,000$ 11/10 1,500$ -$ 3%Delco Reception John Bickel 67,408$ 25,000$ 10/25 375$ 5,075$ 2%Eagle Dinner John Bickel 49,850$ 35,000$ 6/1 56,905$ 59,850$ 163%Gala John Keleman 598,759$ 515,000$ 6/16 672,005$ 593,759$ 130%Hospitality Dinner 101 Mark Saxon 1,500$ 70,000$ 1/11 118,000$ 4,500$ 169%Hospitality Dinner 102 John Keleman -$ 80,000$ 11/17 -$ -$ 0%Richie Asburn Golf Classic John Bickel 100,832$ 110,000$ 5/9 120,920$ 100,832$ 110%Robert Morris Reception John Bickel 80,950$ 45,000$ -$ 0%Sporting Clays Classic Alston/Bickel 33,680$ 37,500$ 10/11 2,500$ 2,500$ 7%Taws Reception John Bickel 64,125$ 50,000$ 6/9 37,950$ 64,275$ 76%Technology Reception John Keleman 110,050$ 100,000$ 11/30 -$ -$ 0%Vale La Pena Reception Alston/Bickel 2,145$ 15,000$ 11/3 -$ -$ 0%Event Totals: 1,304,544$ 1,272,500$ 1,165,044$ 957,111$ 92%

Campaign Staff Advisor 2015 Actual 2016 Actual 2015 to Date % of GoalLFL/Exploring - Foundations Sarah Herrmann 48,500$ 40,000$ 23,500$ 57%ScoutReach - Foundations Sarah Herrmann 47,500$ 81,000$ 41,000$ 85%General Operating - Foundations Sarah Herrmann 196,613$ 71,718$ 108,446$ 42%Templeton Grant Chris Tomlin -$ 300,000$ -$ 100%ScoutReach - Major Gifts Chris Tomlin 368,500$ 55,000$ 356,000$ 37%Learning for Life - Major Gifts Sarah Herrmann 30,000$ 10,000$ 12,626$ 25%Program Partners - LFL/Exploring Michael Oehmke 5,965$ 500$ 4,965$ 10%Direct Mail Nicole Di Donato 48,531$ 19,111$ 20,231$ 38%United Way Nicole Di Donato 72,314$ 51,156$ 47,000$ 64%Camperships Sarah Herrmann 5,473$ 11,400$ 5,373$ 190%Total Funds: 823,396$ 639,885$ 619,141$ 66%

Campaign Staff Advisor 2015 Actual 2016 Actual 2015 to Date % of GoalTempleton Grant (Restricted) Chris Tomlin -$ 450,000$ -$ 100%Total Funds: -$ 450,000$ -$ 100%

2015 Actual 2016 Actual 2015 to Date % of Goal2,681,780$ 2,666,067$ 2,067,835$ 81%

201,500$

22,500$

12,000$

2016 Goal45,000$

25,000$34,000$18,000$

2016 Goal38,000$52,000$20,000$60,000$

22,500$22,500$

70,000$

22,000$55,000$35,000$

Council Fundraising:

170,000$

40,000$

2016 Goal3,280,000$

6,000$80,000$

966,000$

50,000$5,000$

150,000$ $ 300,000

2016 Goal450,000$

Council Campaign Totals

450,000$

District Family Friends of Scouting

Council/Community Friends of Scouting

2016 Special Events

Foundations & Miscellaneous

Templeton Grant - Restricted

2016 Goal70,000$95,000$

38,000$208,000$

20,000$12,000$38,000$

112,000$ $ 390,000

\\star\Public\Finance\Administration

Report: 0119 v6.00 Cradle Of Liberty Council Page 13 of 13 Date: 09/19/2016 District Totals Report Time: 12:31:20 September 30, 2016 (09/30/2016) -----------------------------------------------------------------------------------------------------------------------------

Cradle Of Liberty Council

Youth Adults Boys' Life On-Time Qual Unit 100% BL Ldr Trn Units -------------------- ----------------- ----------------- --------- --------- --------- --------- ------ Last Last This Last Last This Last Last This Last This Last This Last This Last This Last This Year Mo. Mo. Year Mo. Mo. Year Mo. Mo. Year Mo. Year Mo. Year Mo. Year Mo. Year Mo.

Boy Scouts of Amer. Lions 0 0 3 0 1 1 0 0 3 Tigers 62 94 135 121 74 75 32 33 57 Cub Scouts 2361 2271 2296 1243 1078 1085 1363 1266 1273 123 109 0 0 64 65 214 176 221 219 Webelos 3012 2941 2937 187 131 130 1518 1412 1402 Lone Cubs 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Cub Scouting 5435 5306 5371 1551 1284 1291 2913 2711 2735 123 109 0 0 64 65 214 176 221 219 Boy Scouts 4581 4466 4491 2750 2284 2292 2674 2569 2571 145 126 0 0 72 73 186 181 192 190 Lone Scouts 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Varsity Scouts 5 5 5 0 0 0 0 0 0 1 1 0 0 0 1 1 1 1 1 Total Boy Scouting 4586 4471 4496 2750 2284 2292 2674 2569 2571 146 127 0 0 72 74 187 182 193 191 Venturers 244 197 197 124 90 90 4 5 5 18 13 0 0 0 1 28 29 35 30 Sea Scouts 38 24 24 29 17 17 0 1 1 3 1 0 0 0 0 4 3 5 3 Total Venturing 282 221 221 153 107 107 4 6 6 21 14 0 0 0 1 32 32 40 33 Non-Units 0 0 0 176 169 141 0 1 1 0 0 0 0 0 0 0 0 0 0 Total Traditional 10303 9998 10088 4630 3844 3831 5591 5287 5313 290 250 0 0 136 140 433 390 454 443

Learning For Life LFL Elementary 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LFL Junior High 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LFL High School 0 50 50 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 1 LFL Explorers 359 389 389 42 47 47 0 0 0 1 0 0 0 0 0 2 3 10 11 LFL Special Needs 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total LFL 359 439 439 42 48 48 0 0 0 1 0 0 0 0 0 2 3 10 12

TOTAL 10662 10437 10527 4672 3892 3879 5591 5287 5313 291 250 0 0 136 140 435 393 464 455

Cradle of Liberty Council 1485 Valley Forge Road | Wayne, PA 19087

Phone: (484) 654-9264 Fax: (610) 788-3338 careerexploring.org

September 19, 2016

Greetings Board Members,

There is a critical need for workforce development in our region and our council’s Career

Exploring program is uniquely positioned to support local companies and industries in

cultivating future employees.

Career Exploring is a worksite-based program for young men and women ages 14 (and have

completed the 8th grade) through 20 years old. The purpose of the Exploring program is to

provide real-world career experiences and develop other critical skills necessary for success in

a career. Like our Scouting programs, Exploring focuses on character development,

citizenship, leadership experience, and life skills.

The growth of Exploring is a key part of our council’s and national organization’s membership

plans because of the workforce needs locally and nationally, as well as the potential to

strengthen relationships with schools and community and business leaders. We currently have

a dozen companies and organizations that partner with us to provide Career Exploring

programs throughout the council (there is a list of the reverse). I’d like to dramatically expand

our partnerships over the next two years.

Our initial emphasis will be to grow in the law enforcement, emergency services, and skilled

trades career fields. However, our goal is to assist any like-minded company or organization

that is focused on building a strong future workforce. I’m reaching out to you to see if you have

any connections that may be interested in an Exploring partnership.

I will be giving a brief Exploring presentation at the September 24 board meeting and will be

available after the meeting to discuss any suggestions you may have. Please don’t hesitate to

reach out me if you have any questions or comments regarding our efforts to grow Exploring in

the Cradle of Liberty Council.

Thank you for your time and support of Exploring and Scouting!

Sincerely,

Aaron Yancey

Exploring Executive

(484) 654-9264

Aaron.Yancey@scouting.org

Cradle of Liberty Council | 1485 Valley Forge Road, Wayne, PA 19087 Contact Aaron Yancey | 484-654-9264 | aaron.yancey@lflmail.org /colexploring 7-Apr-16

We deliver character-building experiences and mentorship that allow youth to achieve their full potential in both life and work.

Exploring is a program for young men and women ages 14 (and have completed the eighth grade) through 20 years old. Exploring's purpose is to provide opportunities to see behind the scenes in some of Greater Philadelphia’s most visible businesses and popular careers. Teens work directly

with professionals from these high-profile businesses to get hands-on work experience and a head-start on their future careers. Exploring builds a dynamic relationship between teens and the organizations in their communities. The result is a program of activities that helps teens pursue

their special interests, grow, and develop.

Serving Philadelphia, Montgomery and Delaware Counties

2016 Exploring Posts Post # Organization

Post 0003 Philadelphia Office of the District Attorney Post 0052 Montgomery County Office of the District Attorney Post 0069 Phillies Fire Company (Pottstown) Post 0482 Philadelphia College of Osteopathic Medicine Post 0651 AMTRAK Police Post 0660 Philadelphia Phillies Post 0747 Boeing Post 0752 Norristown Law Enforcement Post 0949 PwC Post 0991 Philadelphia Police Academy Post 1879 Philadelphia Fire Department Post 2013 PECO Post 2900 Abington Police Department