CPC-MGC-NPHC-IFCChapter President’s Training

Fall 2012

College Panehllenic Council

• VCU has 9 CPC organizations:• Alpha Epsilon Phi• Alpha Gamma Delta• Alpha Omicron Pi• Alpha Sigma Alpha• Alpha Xi Delta• Phi Mu• Phi Sigma Rho• Sigma Sigma Sigma• Zeta Tau Alpha

Interfraternity Council

• VCU has 13 IFC fraternities:• Alpha Epsilon Pi• Alpha Kappa Lambda• Delta Chi• Lambda Chi Alpha• Phi Kappa Psi• Phi Kappa Sigma• Phi Gamma Delta (FIJI)

• Phi Mu Alpha• Pi Kappa Alpha• Pi Lambda Phi• Sigma Alpha Epsilon• Sigma Phi Epsilon• Theta Chi• Triangle

Multicultural Greek Council

VCU has 9 MGC organizations (3 fraternities, 6 sororities)• alpha Kappa Delta Phi Sorority, Inc. • Delta Phi Omega Sorority, Inc. • Kappa Phi Gamma Sorority, Inc. • Lambda Upsilon Lambda Fraternity, Inc.• Interested Ladies of Lambda Theta Alpha Sorority, Inc.• Lambda Phi Epsilon Fraternity, Inc.• Sigma Beta Rho Fraternity, Inc.• Sigma Lambda Upsilon Sorority, Inc. • Theta Nu Xi Sorority, Inc.

National Pan-Hellenic Council

• VCU has 7 NPHC organizations:• Alpha Phi Alpha Fraternity, Inc.• Delta Sigma Theta Sorority, Inc.• Iota Phi Theta Fraternity, Inc.• Kappa Alpha Psi Fraternity, Inc.• Omega Psi Phi Fraternity, Inc.• Phi Beta Sigma Fraternity, Inc.• Zeta Phi Beta Sorority, Inc.

FRATERNITY & SORORITY LIFE STAFF AT VCU

Neil E. Stanglein

• University of Missouri– Founding Father of

Lambda Chi Alpha– Bachelor of Journalism,

2006– Master of Education, 2009

• William Woods University; Fulton, MO 2006 – 2010

• MGC and IFC advisor

Fraternity and sorority related experience• Association of Fraternal Leadership and Values

– Assessment and Awards Committee: 2010 – present – Connections Magazine Editorial Board 2012 – present

• Association of Fraternity/Sorority Advisors – Annual Meeting Planning Team leader: 2010 – 2013 (committee member

since 2007)• Campuspeak, Inc.

– Facilitate programs for Advance Panhellenic, Finding Your Why, Motivating the Middle Recruitment Bootcamp and SALAD.

• National volunteer for Delta Zeta Sorority and Sigma Phi Epsilon • Invited facilitator/presenter for Alpha Kappa Lambda, Pi Lambda Phi, James

Madison University, Longwood University, The College of William and Mary

Brooke Kingsley Isbell

• Purdue University– Phi Mu Fraternity– Bachelor of Science in

Consumer Sciences, 2008

• North Carolina State University – Master of Education,

2011• CPC, NPHC and Fall Block

Advisor

Fraternity and Sorority related experience• Pi Kappa Phi Fraternity

– Ladder of Risk Facilitator– Alcohol Skills Training Program certified– Pi Kapp College facilitator

• Undergraduate Interfraternity Institute– Graduate and facilitator

• Invited presenter and facilitator at Alpha Kappa Lambda, Pi Lambda Phi, Association of Fraternal Leadership and Values, Women In Leadership Development (WILD) Conference and Values, North Carolina- Chapel Hill, Duke University, and James Madison University. Has also volunteered with Phi Mu Fraternity.

Deonte Young

• Virginia Commonwealth University– Alpha Phi Alpha Fraternity,

Inc. – Bachelor of Science in

History, 2011– Master of Education in

Counseling (May 2013)• Advisor to Greek Week, Order

of Omega and special projects.

2012-2013 Advising Philosophy The role of advisors is to identify and meet students, organizations and councils in their current context and lead them through a process to identify and arrive at a new and better place. The advisors will treat everyone fairly; remembering that treating everyone equal does not mean fair, and treating everyone fair does not mean equal. Advisors will use the concept of “equal effort” with chapters – the amount of effort chapters put into developing themselves is the amount of time the advisors will put in to working with them. Advisors will participate in leadership coaching, educating and involving chapter advisors and inter/national volunteers in efforts on the campus-level and be a partner to our inter/national organizations. Advisors will take a team approach to ensure each chapter is receiving the education and assistance it needs. The advisors will use the Council for the Advancement of Standards (CAS) in Higher Education as a guide to working with chapters and the fraternity and sorority community. CAS will specifically guide the work of the Fraternity and Sorority Life Office with chapters during the 2012-2013 academic year.

What we do all day

• Serve as a resource to chapters (academics, membership, risk management, etc.)

• Advise councils (CPC, IFC, MGC, NPHC) on leadership development, programming, risk management and other initiatives.

• Advise Fall Block (Brooke only)• Communicate with advisors, inter/national organizations and the upper

level administration about what the community and chapters are doing. • Plan major programs (Welcome Week Events, Leadership Retreat,

Sorority Recruitment)• Other duties as assigned: University committees, national volunteer

work, assist with University Student Commons and Activities events, etc.

What Does the Fraternity & Sorority Life Office Do?

• Provides support & guidance of the four governing councils• Provides support & guidance of the 40 chapters• Advises Order of Omega, Greek Week, & F/S Finance Committee• Trains chapter advisors• Roster Management• Academic Reports• Fraternity & Sorority Major Programs• New initiatives involving fraternity and sorority members

2012 – 2013: chapter services model

• Advisors will use the concept of “equal effort” with chapters – the amount of effort chapters put into developing themselves is the amount of time the advisors will put in to working with them.

• Advisors will participate in leadership coaching, educating and involving chapter advisors and inter/national volunteers in efforts on the campus-level and be a partner to our inter/national organizations

• Advisors will take a team approach to ensure each chapter is receiving the education and assistance it needs.

The DraftBrooke Kingsley Isbell• Alpha Epsilon Phi • alpha Kappa Delta Phi• Alpha Phi Alpha• Alpha Xi Delta• Delta Sigma Theta• Kappa Alpha Psi• Lambda Chi Alpha • Phi Beta Sigma• Phi Kappa Sigma • Pi Kappa Alpha• Sigma Phi Epsilon• Theta Chi• Zeta Tau Alpha

Neil Stanglein Deonte Young • Alpha Epsilon Pi• Alpha Omicron Pi• Alpha Sigma Alpha• Delta Chi• Delta Phi Omega• Iota Phi Theta• Omega Psi Phi• Phi Gamma Delta • Phi Mu• Phi Mu Alpha• Phi Sigma Rho• Pi Lambda Phi• Sigma Lambda

Upsilon• Theta Nu Xi• Zeta Phi Beta

• Alpha Gamma Delta• Alpha Kappa Lambda• Interested Ladies• Kappa Phi Gamma• Lambda Phi Epsilon• Lambda Upsilon Lambda• Phi Kappa Psi• Sigma Alpha Epsilon• Sigma Beta Rho• Sigma Sigma Sigma • Triangle

Council framework

• Association of Fraternal Leadership and Values – www.aflv.org • AFLV focuses on the following areas:

– Academic Achievement– Council Management– Leadership and Educational Development– Membership Recruitment/Intake– Philanthropy and Community Service– Public Relations– Risk Reduction and Management– Self-governance and Judicial Affairs

Chapter relationship to AFLV

• CPC is in Division III (8 – 12 chapters).• IFC is in Division III (13 – 20 chapters).• Only one MGC and NPHC category

• http://www.aflv.org/AwardsAssessment/GeneralInfo.aspx

How can your chapters assist in council programming?

• Roundtables– Attend and share ideas

• Co-sponsor– Speakers, events, etc. with councils

• Encourage your members to attend events• Be vocal about what you need from your council!• Educate chapter on the Assessment Process

– Invite council officer to chapter meetings

AFLV Awards• Multicultural Greek Council

– Recognized in 2010, 2011 and 2012 as the Outstanding MGC• The only MGC to do so!

– Applied for 2013 Awards• College Panhellenic Council

– Overall finalist in 2012– Applied for 2013 Awards

• Interfraternity Council– Applied in all categories in 2012; no overall winner in their category– Applied for 2013 Awards

• National Pan-Hellenic Council– Recognized in 2009, 2010, 2011 and 2012 as the Outstanding NPHC

PRESIDENTIAL TASKS AND INFORMATION

Meeting Requirements

• Monthly President’s Roundtable– Every third Tuesday at 7 p.m. in Richmond Salons I-II– We will not meet in January – Attendance at Roundtable is tied to Shared Standards and

Fraternity and Sorority Finance Committee. • Send qualified representative in your place if you cannot

attend. • Meet at least once with your Chapter Liaison

Emails to Expect• Weekly Student Organization update (from Student Organization

Development)• Emails regarding Presidents’ Roundtable

– Reminders (most of the time do not come until day of)– Minutes from the meeting

• Bi-Monthly Council Minutes• Any emails from VCUGreeks@vcu.edu should be read

– We send philanthropy, service, and general announcements from this email

Fraternity and Sorority Life Communication

• The following individuals/groups will communicate with chapter presidents:– Fraternity and Sorority Life Staff– Council officers (mainly council president)

• All office information will be posted at www.greeksatvcu.com. – This page, along with your council page, will be the place for all

information. • Expect one reminder via email or meeting – then it will move to the

website. • Blackboard will no longer be used. • All other information will be shared at council meetings

– Chapter announcements, philanthropy opportunities, get involved at VCU opportunities, etc.

Fraternity and Sorority Life Communication

• myORGS for Fraternity and Sorority Life use:– Promotion and Advertising Approval Forms– Event Registration forms– Fraternity and Sorority Finance Committee budget requests

• myORGS for Student Organization Development use:– Officer roster– Student organization trainings and opportunities updates

http://vcu.collegiatelink.net/

OFFICE OF FRATERNITY AND SORORITY LIFE

Office Meeting Space

• Meeting Space– Conference table can be reserved through GreeksatVCU.com– Can be reserved for meetings for groups of 10 or fewer people

only– When reserving this space please note that no food or drink is

allowed– This space is not confidential and you can not ask people to

leave.

Computer use

• Computers and printer are for council officers and council business.

• Chapter presidents may use the computers for Shared Standards printing ONLY.

Student Organization Office

• Computers and printers available for your chapter use• 150 free copies available per month• Additional resources including but not limited to:

– Button maker– Poster maker– Banner supplies

Office Mailboxes

• Are accessible after hours• Mailboxes should be checked regularly • All packages and mail can be sent to:

Your Organization907 Floyd Avenue, Suite 014Richmond, VA 23284-2035

• Office Assistants will call about packages that will not fit in mailbox– Must be picked up within 48 hours or will be returned to the

sender. Must sign for them.

The Office Assistants

• Nicholas Artrip (Alpha Epsilon Pi)• Eric Bujnowski (Phi Kappa Simga)• Vina Phomsopha (alpha Kappa Delta Phi)• Gabby Young (Fall Block Committee)

After Hours Access

• For Meeting Space and Mailbox Access

• Need name, ID card number, and proxy number

• Please be respectful to the office after hours– Do not use things that aren’t yours– Push chairs back and turn off all lights

General Office Use Policies

• Please make appointments, we are not always available for drop in conversations

• This not a chapter storage space– You may not leave tabling or other supplies behind the Office

Assistant Desk or in the closet

• Always be nice to the Office Assistant

OFFICER UPDATE FORM

Due at the beginning of every semester.

ADVISOR UPDATE FORM

Advisor Form

• Online: www.greeksatvcu.com

BLUE CARDS/ROSTER MANAGEMENT

Grade Release & Hazing Statement Cards

Division of Student Affairs & Enrollment Services

Fraternity and Sorority Life

Grade Release & Hazing Statement Card FRATERNITY/SORORITY:______________________________________________ Do NOT use nicknames! Use full names only in this order: last name, first name and middle initial.This is the only time you will be asked to sign this card. It will be permanently filed in the Office of Fraternity and Sorority Life until you graduate, discontinue membership with the organization, or leave VCU.If it is not completed in the format requested above, it will be returned to your organization for completionFailure to return a properly completed card could result in Failure to Comply charges against the chapter. _________________________________________________________________Print Name (Last, First, Middle) __________________________ : V# eID __________________________ ________________________Semester of initiation Anticipated Graduation Date __________________________ _______________________Signature Date

VIRGINIA COMMONWEALTH UNIVERSITY POLICY STATEMENT ON HAZING

Hazing is prohibited by law in the Commonwealth of Virginia and by Virginia Commonwealth University. Hazing is activity which is physically or mentally abusive, potentially dangerous, humiliating or demeaning, or which interferes with academic achievement and the human rights of the individual. Branding and Tattooing The University prohibits branding and tattooing in University facilities and on University grounds. The University does not encourage the practices of branding and tattooing. The Dean of Student Affairs or designee will conduct an investigation and determine sanctions when notified that an organization has violated University regulation or local, state, and federal statutes. The exact nature of the sanction imposed on the organization shall be based on the severity of the violations. All sanctions can be appealed as described in the document in Rights and Responsibilities of Registered Student Organizations. Virginia Statue 18.2-6 states that:“It shall be unlawful to haze, or otherwise mistreat so as to cause bodily injury, any students at any school, college, or university. Any person found guilty thereof shall be guilty of a Class I misdemeanor, unless the injury would be such as to constitute a felony, and in the event the punishment shall be inflicted as is otherwise provided by law for the punishment of such felony. Any person receiving bodily injury by hazing or mistreatment shall have a right to sue, civilly, the person or persons guilty thereof, whether adults or infants. The president, Or other presiding official of any school, college or university, receiving appropriations from the state treasury shall, upon satisfactory poof of guilt of any student found guilty of hazing or mistreating another student so as to cause bodily injury, expel such student so found guilty, and shall make report thereof to the attorney for the Commonwealth of the county or city in which such school, college, or university is, who shall present the same to the grand jury of such city or county convened next after report is made to him.” With my signature, I certify that I have read and understand the Virginia Commonwealth University Hazing Policy and the Commonwealth of Virginia hazing law. I also agree not to haze and not to tolerate anyone else being hazed and will report any suspicious activity to the appropriate people. CONSENT TO RELEASE STUDENT RECORDSWith my signature, I hereby authorize the University Student Commons and Activities staff to verify my enrollment, membership eligibility, and grade information. I also authorize the designated Commons and Activities staff member to release this information to my advisor, chapter president, scholarship officer, and/or international headquarters for the duration of my membership in this chapter. If I no longer wish to have my records released, I understand that I must request in writing to the Coordinator for Fraternity and Sorority Life or the Associate Director for Programs and Educational Services. The Commons and Activities designee may also use my grade/enrollment information for computation of system-wide statistics and recognition.

Why Do We Have These?

• Allows the office to add new members to the grade report

• Allows the office to release their grades to the chapter and national organization

• To make everyone aware of the policy against hazing

Roster management

• To add a new member:– Grade check (2.3 college / 2.75 high school)– Blue cards submitted within 48 hours

• To add a member who was on roster previously:– Submit Add/Drop Form – Blue card may need to be resigned

Roster management

• Members’ removal– Chapters will only be able to remove members three times per semester

• January, February and March– The last day to remove a member will be *Wednesday, April 3 at 5 p.m.

• To remove a member– Roster updates will be placed in your mailbox (announcement made at

Chapter Presidents Roundtable meeting)• Chapters will have one week to update roster

– Members will be removed ONLY with Add/Drop Form submitted.

*Exceptions

• Exceptions will be granted for the following circumstances after Wednesday, April 3:– Termination of membership

• Paperwork must be included with Add/Drop Form– Member is no longer enrolled at VCU

• Will be verified with Registrar– Military service

Viability Policy

• Philosophy• Virginia Commonwealth University values a strong fraternity and sorority community. The University also

recognizes that the community must have sufficient numbers so as to provide membership opportunities for every student who has the desire and means to join.

• Student Organization Registration at Virginia Commonwealth University is a privilege. Chapters are expected to meet expectations with respect to academic performance, membership development and education, risk management and legal liability, leadership and community engagement, community service and philanthropy, membership recruitment/intake and chapter management as indicated in Shared Standards.

• Additionally, the policy for Registered Organization of Student Organizations at Virginia Commonwealth University states that the majority of the membership of the organization will be currently enrolled students at VCU. A minimum of five (5) currently enrolled VCU students are required to form and maintain an organization. This is to insure that registered fraternities and sororities possess the ability to meet performance expectations and for the continued health of the community.

Viability Policy

• Standard• Fall 2012. All registered fraternities and sororities are required to list at least five (5) full-time,

active, undergraduate members (initiates and new members) on the roster at all times.

• Process• Rosters will be reviewed in December, May and August to determine Viability Policy compliance.• All Hazing and Grade Release Forms (blue cards) must be submitted 48 hours after acceptance

of membership. • Chapters that fall below five (5) full-time, active, undergraduate members (initiates/new members)

will lose university registration for a minimum of three semesters.

Viability Policy• Appeal• Chapters that have been notified that University registration has been withdrawn may submit a

written appeal to the Fraternity and Sorority Life Office if both of the following parameters are in place:

• the chapter has a 2.5 GPA or better • in the previous academic year, the chapter all Level One for Shared Standards• The apppeal should include the plan for the next two semesters for the organization to have

between five and ten initiates and new members. • Fraternity and Sorority Life will review the request to determine if granting an appeal is

appropriate.• Chapters that do not have the appropriate GPA or Shared Standards met, but feel that their

organization faced extenuating circumstances with respect to recruitment/intake, may also submit a written appeal.

• The appeal will be reviewed by the Fraternity and Sorority Life Office in conjunction with University Student Commons and Activities. Guidelines for submitting appeals will be provided by the Fraternity and Sorority Life Office.

Council Policies • Risk Management• Shared Standards

Main Components of the Risk Management Policy

• The chapter will be held accountable for all policies – not just policies covered tonight.

• Social Host Responsibility guidelines (follows FIPG)– BYOB & Third Party

Vendor Guidelines• VCU Specific Policies

• Mixer Policy• Philanthropy Policy• Road Tripping Policy• New Member Show

Management• Auxiliary Groups

Shared Standards

• Description and Check-list– www.greeksatvcu.com

• Mostly self-submission!– Each chapter has their own binder in 014– Keep up with submissions – do not wait until last minute– If documentation needs to be submitted to your liaison, you

will be reminded. – May 1 – Shared Standards deadline!

• Past due on Involvement Form for Fall ‘12

Past Due!

• Community Service for Fall 2012

Past Due!

• Involvement Form Fall 2012

Odds ‘n Ends

• The following groups (as of Thursday) have not registered for the Fraternity and Sorority Leadership Retreat (January 25 – 27). Register at www.greeksatvcu.com : – Delta Chi– Delta Sigma Theta– Iota Phi Theta– Kappa Phi Gamma– Lambda Upsilon Lambda– Phi Gamma Delta– Phi Sigma Rho– Sigma Alpha Epsilon– Sigma Lambda Upsilon

Scheduling Appointments

• Either come to the 014 Office, call 804-828-4685, or email VCUGreeks@vcu.edu

• Bring either your schedule, calendar, or multiple times when you can meet.

• Always provide what the meeting is about and contact information in case there needs to be a change.

Questions?

• Neil E. Stanglein – Nestanglein@vcu.edu– Appointment can be made in

014 or by calling 804-828-4685

• Deonte Young– USCAFSL1@vcu.edu– Appointment can be made in

014 or by calling 804-828-4685

• Brooke M. Kingsley Isbell– BKIsbell@vcu.edu– Appointment can be made in

014 or by calling 804-828-4685