covid-19 emergency response plan
TRANSCRIPT
1
COVID-19 Emergency
Response Plan
Oshawa Facility
Leadership Presentation
Introduction, Pandemic Response Team and Responsibilities
COVID-19 Emergency Response Plan
COVID-19 Emergency Response Plan
AGS Automotive System’s Goal:
Protect the health of AGS employees and their
families
Minimize likelihood of infectious disease transmission
Minimizing the number of employees affected at
any one time
Evaluating and adapting production processes and
roles to minimize the risk of transmission
Minimize the likelihood of a disruption in our
operations from a suspected or known infection.
Pandemic Response Team (PRT)
Cross-functional team lead by:
Pat Ferreira, Plant Manager
Work with Management Team to develop and implement
Emergency Response Plan.
Collaborate with other AGS facilities to ensure messaging is
consistent and best practices are shared.
The next slide will outline leadership roles that have been assigned
to management personnel for implementing and executing this
plan.
Access Control
Leads
Dan Hedington
Sandy Aitchison
Dan Pacey
Virus Prevention
&
Protocols Leads
Sandy Aitchison
PPE/Supplies
Leads
Shelley Lloyd
Job Hazard Leads
Doug Grant
Dan Pacey
Dan Hedington
David Ell iott
Sanitization &
Disinfectant Leads
Heba Elbaf
Chris Lancashire
Doug Grant
Employee
Communication/
Training Leads
Sandy Aitchison
Melanie
Bernardes
Monitoring/
Audit Lead
Karen Ellis
Supplier/
Inventory Lead
Karen Banks
2.3 Admin Controls
(Shi ft Separation
Remote Work
Entrance & Exi t
Protocols
vis i tors ,
employees , truck
drivers
Management &
Detection of
Potentia l ly
Infected Persons
2.2 Elevated Risk
(Non-
Occupational )
2.3 Adminis trative
Controls
(Reduction of
Meetings & Non-
Essentia l Travel
Hygiene
Consciousness
Management of
Pos i tive Cases
5.0 Human
Resource
2.2.4 PPE and
health suppl ies
Ordering,
inventorying,
receiving,
deployment &
tra ining
2.2 Exposure Risk
Assessment
2.3 Adminis trative
Controls
(Socia l Dis tance
and Employee
Dens ity Reduction
Process & Layout
Modifications
2.4 Engineering
Controls
3.0 Environmental
Cleaning &
Dis infectant
4.0 Tra ining
6.0 Employee
Engagement
Layered Audits
Review of Plan
Monitoring
Controls
7.0 Suppl ier and
Inventory
Management
Service backlog of
orders
Recal l of
employees
2.1 Pandemic response team
2.5 Document Control
- review and provide feedback on ERP
- ensures plans are effective and
adequate
- voice of employee concerns
- support in insti l l ing confidence to
Plant Manager (PM)
Pat Ferreira
PDCA Lead
Greg Smith
Pandemic Health & Safety Lead
(PHSL)
Yvonne Namasivayam
Joint Health & Safety Committee
Larry Hooper - Mgmt Lead
Bill Goswell - Employee Lead- Supports PM and PHSL in ensuring action
i tems
captured, tracked and completed on time
- Chair s teering committee meeting
6.2 Continuous Improvement: PDCA Tool
- overa l l respons ibi l i ty of the plan
- interfaces with members of the team
- col laborates with other s i te PHSLs
- owner of the Emergency Response Plan
(ERP)
Pandemic Response Team (PRT)
Occupational Risk Pyramid for COVID-19
(Exposure)
Very High Risk – Health Care workers,
Laboratory, Morgue Workers
High Risk – Health Care Delivery &
Support, Medical Transport Workers,
Funeral Directors
Medium Risk – Frequent and/or close
contact with people (within 6ft) who may be
infected
Lower Risk – Jobs with no contact with
people known to be, or suspected of being
infected.
AGS Automotive is
considered Lower and
Medium Exposure Risks
Guidance on Preparing Workplaces for an Influenza Pandemic, OSHA 3327-02N 2007
Job Exposure – Risk Assessments
Hazard/risk assessments have been completed for all
work areas to determine which jobs are at a lower risk
exposure and which jobs have medium risk exposures.
Identified PPE required
Identified control measures
Engineering
Physical barriers (plexi-glass)
Touchless technology (garbage cans, time clock, sanitizers)
Ventilation
Administrative & Work Practice
Training, screening, physical distancing, PPE, hygiene
protocols, shift separation, remote work, reduction of
meetings/travel, process/layout modifications
Responsibilities - Management
Develop an infectious disease preparedness and response
plan that can help guide protective actions against COVID-19
Assess the level(s) of risk associated with various worksites
and job tasks workers perform at those sites. Such
considerations may include:
Where, how, and to what sources of COVID-19 might
workers be exposed, including:
The general public, customers, and co-workers; and
Sick individuals or those at particularly high risk of
infection
Responsibilities - Management
Make sure all contractors, visitors and temporary employees
are made aware of this policy and that it is strictly followed
Identify exposure prevention measures such as physical
distancing, staggered work shifts or breaks, downsizing
operations, conducting operations with a reduced workforce
Provide adequate, usable, and appropriate training,
education, and informational material
Ensure employees are aware of the Employee Assistance
Program (EAP)
Responsibilities –
Managers/Supervisors
Assess the level(s) of risk associated with various
worksites and job tasks workers perform at those
sites.
When appropriate, immediately isolate people who
have signs and/or symptoms of COVID-19 and report
the case to Human Resources.
Communicate the measures that will be taken to
minimize the risk for workers
Communicate, practice and enforce proper physical
distancing and hygiene techniques
Responsibilities - Employees
Be cognizant of non-occupational risk factors when physical
distancing cannot be achieved especially in community
settings
Monitor own health on a daily basis (ERP self-assessment)
Immediately report to your supervisor when you are sick or
experiencing symptoms of COVID-19
Stay home if you are not feeling well
Follow the advice of local public health authority
Responsibilities - Employees
Follow hand washing protocol
Use hand sanitizer when soap and water are not available
Avoid touching your eyes, nose and mouth
Avoid close contact with people who are sick
Cough and sneeze into your sleeve or tissue and not your
hands
Avoid non-essential travel (including international)
Do not share tools with other co-workers
Disinfect your work area and equipment prior to use
Responsibilities –
Contractors & Visitors
Be cognizant of non-occupational risk factors when physical
distancing cannot be achieved and in community settings
Complete a COVID-19 Questionnaire each day they enter
our facility
Report to the Company when they are sick or experiencing
symptoms of COVID-19
Follow the advice of local public health authority
Practice safe hygiene including hand washing, physical
distancing and respiratory etiquette.
Try not to touch your eyes, nose and mouth
Avoid non-essential / international travel
COVID-19 Emergency
Response Plan
Access Controls
Signs & Symptoms of COVID-19
Infection with COVID-19, can cause illness ranging from mild
to severe and, in some cases, can be fatal.
Symptoms typically include fever, cough, and shortness of
breath.
Some people infected with the virus have reported
experiencing other non-respiratory symptoms as
runny/stuffy nose, diarrhea.
Asymptomatic cases have experienced no symptoms at
all
According to the CDC, symptoms of COVID-19 may appear
in as few as 2 days or as long as 14 days after exposure
Daily Home Screening
BEFORE you leave your home and report to work, you need to perform a
self-assessment.
If you answer YES to ANY of the questions below DO NOT
REPORT TO WORK - Follow the absentee Call-In Procedure
Salary call Manager and the HR Department
Hourly call Absence Line and HR Department
1. Are you experiencing a fever, cough, sore throat, diarrhea and/or had
difficulty breathing?
2. Have you been in close contact (within 6ft) with a person who has
exhibited the above symptoms or who has confirmed or is awaiting
COVID-19 test results?
3. If you are experiencing elevated temperature, take your temperature. Is
it 100.4F/38C or greater?
4. Have you lost your sense of taste or smell?
5. Have you travelled outside of your state or province within the past 14
days?
Daily On-Site Screening Process
On-site screening will be conducted when entering the Plant
Complete an “Associate Health Declaration Form (COVID-19)”
Each form is valid for one (1) month
bring a completed form when possible
bring a pen if form is completed on site
Inform immediately if your condition changes
Security will be verifying the answers on the Employee Health Declaration Form on the first shift back and each month as required.
On days the form is not required Security will verbally verify that there have been no changes to the employee’s status as indicated on the Employee Health Declaration form
Verbal/Visual Symptom Check
Questions if you have:
symptoms (as provided on Ontario Telehealth
assessment)
travelled outside of province in last 14 days
in contact with someone who has a confirmed
COVID-19 case or presents with symptoms
Daily On-Site Screening Process
Daily On-Site Screening Process
Temperature Reading
Security will have a non-contact thermometer.
≥100.4° F or 38°C = FAIL,
Moved to Isolation Room for further assessment
< 100.4° F or 38°C = PASS
If an employee does not accept the screening,
the company will request them to leave the building and
contact HR; and
May be requested to obtain medical clearance and provide
an official certificate prior to returning to the facility
Employee Wellness
To be successful at minimizing the spread of illness in our
facilities, we will need to have on-going evaluation, communication
and training with our employees.
several tools and processes to re-enforce safety messages and
monitor employee wellness, including:
Initial Return to Work “Employee Health Declaration Form” –
on site evaluation
Daily Employee Self Assessment Tool – Employees to use
before coming to work
Regular and frequent safety talks and training on employee
wellness
Monthly updates to the ‘Employee Health Declaration Form’
Employee Health Upon Initial
Return to Work
Upon their initial return to work, each employee is required to
complete the ‘Employee Health Declaration Form
If an employee answers yes to any question, they will be directed
to return home and contact HR
What Happens if I Feel
Sick at Work?
Immediately notify supervisor of symptoms
Put on face mask (if not already wearing one)
Asked to go to our designated isolation room
Supervisor will contact Human Resources
HR will communicate via telephone to further assess symptoms.
If you can return to work, you may be relocated to a low risk
job/task with limited interaction with other employees.
If sent home, contact doctor or Telehealth Ontario to see if you
need to be tested.
Drive own vehicle or via taxi service
Make sure you communicate results of any medical assessments to HR.
Eligible for government EI program
What if I Test Positive for COVID-19
Immediately notify HR and inform them of:
Date test was completed
Date received test results
Date started self-isolation
Ensure privacy is protected
Plant must clean all potentially impacted areas of the plant.
Required to self-isolate for 14(+) days
In order to return to work must meet one of the following criteria:
Two (2) negative test results taken more than 24 hrs apart
Confirmation from Medical Practitioner you no longer need to
self-isolate
Confirmation from Medical Practitioner that no additional test
is required
We require 14 days to have passed from date of test taken
Return to Work Requirements
Must have HR Clearance
Scenario Requirement Clearance by HR
Negative Test Result / Sickness but Not Tested
Symptom free for at least 72 hours
Verbal via telephoneMedical note if available
Self-Isolation with No Sickness
14-day isolation period has passed
Verbal via telephoneMedical note if available
Not Sick – Care of Sick (COVID related) Family Member / Friend
Off work for 14 days from date last in contact with sick individual
Verbal via telephoneMedical note if available
Off Sick – Non-COVID Related
Symptom free for at least 72 hours
Verbal via telephoneMedical note if available
Right to Refuse Work Protocol
An employee can refuse to work if they have a bona fide health &
safety concern.
Treated the same as any other health & safety work refusal (follow
HSP-17 Work Refusal procedure).
Investigation with employee, supervisor, manager, JHSC and
H&S
If determined there is no risk or issue is addressed,
investigative team to review documented assessment and
implemented actions.
If an employee continues to refuse to work after refusal is
adequately addressed and resolved the Ministry of Labour will
be notified by the Company
Working from Home Guidelines
Manager will assess if your job is suitable to be performed
remotely by these elements:
Job suitable to be performed remotely
Nature of job, cybersecurity/data privacy, computer, internet
access
Are you considered high risk and/or more vulnerable of
contracting COVID-19?
Over 65 years of age
Immune deficiencies/health risks
Pre-existing health conditions
Are you exposed to other risks – take public
transportation, live with a health care worker, etc.?
Travel Guidelines
Business Travel
Restricting all non-essential travel outside Ontario
Critical travel must be pre-approved by Manager and Plant
Manager
Return from approved critical travel – must meet Employee
Health Declaration criteria
If not, then required to self-isolate for 14-days
Personal Travel
Must inform Supervisor/Manager of planned travel prior to
leaving
Choose to travel to “high risk” destination = 14 days self
quarantine
May be without pay if not possible to work from home
Safety Guidance - Home
Stay away from other people in your home as much as possible,
staying in a separate room and using a separate bathroom if
available.
No visitors unless the person needs to be in your home.
If you need medical attention, call physician ahead to ensure
you’re going to the right place and taking the necessary
precautions.
Wear a face mask if you must be around other people, such as
during a drive to the doctor’s office.
When you cough/sneeze, use your elbow
Avoid sharing household items, including drinking cups,
eating utensils, towels or even bedding.
Wash these items thoroughly after using.
Safety Guidance - Home
Clean high-touch surfaces daily using a household cleaner
or wipe.
Includes: counters, tabletops, doorknobs, bathroom fixtures,
toilets, phones, keyboards, tablets and bedside tables
Clean surfaces that may be contaminated with blood, stool
or bodily fluids.
Shared spaces in the home should have good airflow—
use an air conditioner or open windows.
Continue monitoring for any symptoms
If they worsen, call your health care provider.
Arrange to have groceries and toiletries delivered or use
curb-side pick up
COVID-19 Emergency
Response Plan
Virus Prevention
How COVID-19 Spreads
The virus is thought to spread mainly from person to-person,
including:
Between people who are in close contact with one another
(within about 6 feet)
Through respiratory droplets produced when an infected person
coughs or sneezes.
These droplets can land in the mouths or noses of people who are
nearby or possibly be inhaled into the lungs.
Possibly by touching a surface or object that has the virus on it
and then touching their own mouth, nose, or possibly their eyes,
but this is not thought to be the primary way the virus spreads
Virus stays on different materials for different lengths of time – can
be as much as 72 hours
Basic Infection Prevention Measures
Frequently wash your hands using soap and water
and/or hand sanitizers
Stay home if you are sick
Disinfecting supplies will be available as
recommended by public health authorities
Follow respiratory etiquette, including covering coughs
and sneezes.
Access to lined garbage bins for disposal of used
tissues and other potential contaminants
Basic Infection Prevention Measures
Follow physical distancing strategies like WebEx,
teleconferencing, e-mail or phone instead of having a
physical meeting
No sharing of phones, desks, offices, 2-way radios, or
other work tools and equipment
Follow regular housekeeping practices, including
routine cleaning and disinfecting of surfaces,
equipment, and other elements of the work environment
Shift Change Protocol
Start times are being staggered with a gap of time in between each
designated start time
Employees are to enter and exit at the designated entrances and exits
Avoid gathering when entering and exiting the facility
Ensure 6ft space between each person while you wait in line to enter the
plant.
When you talk to someone in line make sure you do not face them
directly
Facial recognition technology is in place for punching in/out.
Do not touch the entry door handle with an exposed finger(s) or hand
Any doors that can be propped open will be
Do not touch your face before you have had a chance to wash your
hands.
Isolation Protocol for
Symptomatic Employees
The former Nurses Office has been converted to our Isolation
Room.
If an employee feels ill or suspected to be ill at work (screening):
Provided with face mask and nitrile gloves (if not already equipped)
Employee will be asked to go into this room and wait.
HR will contact employee through telephone in the room
Further assessment may be needed to determine if COVID related
If COVID symptoms suspected employee will be directed to leave
the building and HR will follow up
Go home or to a health care provider
If employee is well enough, may drive own vehicle
Taxi service for non-driving employees
Isolation Protocol for
Symptomatic Employees
Isolation room contains:
Hand sanitizer
Telephone to communicate with HR
Chair
will be thoroughly cleaned and disinfected after each use
Personal Hygiene
Hands are to be washed or sanitized before shifts,
before breaks, after bathroom breaks, and after
shifts at minimum.
If you cough, sneeze, or otherwise contaminate
your hands, it is recommended that you
wash/sanitize immediately.
Avoid touching mouth, eyes, or nose.
Sanitation Stations have been distributed
throughout facilities to promote these practices.
Respiratory Etiquette
Sneezing and cough into a tissue or bend of elbow
only.
Persistent sneezing and coughing may be grounds
for 14 days of self-quarantine at the discretion of
Health & Safety.
Hand Washing
Wash your hands often, with soap and water for at
least 20 seconds, this includes but, not limited to:
before and after scheduled breaks;
after using restrooms;
before lunch; and
after removing personal protective equipment
Hand Washing
Wet your hands with clean, running water
(warm or cold), and apply soap.
Lather & Scrub your hands for at least 20
seconds
Rub them together with the soap. Lather
the backs of your hands, between your
fingers, and under your nails.
Need a timer? Hum the “Happy
Birthday” song from beginning to end
twice.
Rinse your hands well under clean, running
water.
Dry your hands using a clean towel or air
dry them. Ensure you dry them completely
with either method!
Turn off tap (if applicable) with the towel
Hand Washing & Hand SanitizerWhen soap and water are not readily available
Sanitation Stations
Several of these stations will be located throughout the
facility:
Hand Sanitizer
Gloves
Cleaning Sanitizers
Disposable Paper Towels with a Waste Receptacle
or
Reusable Towels with a New and Used Receptacle
Printed Guidance with Safety Data Sheets
Signage
COVID-19 Emergency
Response Plan
Job Hazards
Physical Distancing Protocol
Practice these measures while on-site:
Stay at least 6 feet (2 meters) from other people
Do not gather in groups of greater than 5 people
Eliminate handshakes – elbow bump
Avoid touching surfaces touched by others
Stay out of crowded places and avoid mass gatherings
These guidelines will be monitored and enforced
Start and end times are being staggered.
Supervisors & Managers are developing a schedule
Recommend bringing in lunch boxes or lunch bags instead of using
the communal fridge. Additional room will be made available to keep
lunch bags away from each other.
Seating & Capacity
Maximum capacity will be posted outside each room
Designated break area (BSC, Plate, Press Blue lunch
rooms)
Tables and chairs will be spaced appropriately
Signs placed on table to ensure proper physical distancing
in each seat
Do not arrive early to break – breaks need to be on a fixed
schedule to reduce contact.
Physical Distancing - Breaks
Cleanliness & Sanitation
Frequency of room cleaning will be identified on the Plant
Cleanliness/Sanitization Checklist as well as a posting for
frequently used common areas to advise the time of last
cleaning.
Prior to use: wipe tables, seats, all surfaces, fridge,
microwaves. Please note vending machines will not be
available for use.
Stationary and Mobile Cleaning stations will be positioned
throughout the plant
Physical Distancing - Breaks
Physical Distancing - Breaks
o Newspapers and other reading material is no longer permitted to be brought into the plant
Smoking (maintain distancing)
Smoking allowed in designated areas only Lab Exit
Upper Press Shop and Lower Press Shop (roll door)
Tiercon area closed to AGS Employees
DO NOT THROW YOUR BUTTS ON THE GROUND
Increasing cleaning protocol to ensure clean environment at all times
Follow maximum capacity that allows for physical distancing
Postings of maximum capacity will be posted
Cleanliness & Sanitation
Disinfecting supplies will be available for employees to clean up
prior to use. (Ex: wiping down toilet seats, faucet handles, etc.)
Access to locker room should follow shift start and end times, break
and lunch schedule
Keep items in personal vehicle, if feasible
Locker layout changed to ensure distancing by each employee
groups start time
Spacing identified for use of toilets, urinals, sinks
Physical Distancing –
Washrooms / Locker Rooms
Physical Distancing – Common Areas
Follow Physical Distancing Protocol
Be especially careful when entering hallways or going
through doors, look out for traffic
Eliminating contact with others, such as handshakes
Pedestrian aisle ways are one-way whenever possible to
reduce risk of interaction.
If not possible, yield to a safe location to allow for physical
distancing when passing on a two-way walkway
Whenever possible, workstations have been arranged to allow
separation of 2 meters (6ft)
If this is not possible, Level 2 PPE requirements are needed
Clear signage about the desired position of the operators may be
placed in each workstation
Conveyor lines, work cells, loading and unloading areas, and all
other workstations to have operator boundaries clearly marked.
Operators need to stay within their marked areas
Operators will disinfect their own workspace multiple times during
the shift, giving special attention to common surfaces
Remember DO NOT TOUCH YOUR FACE
Thoroughly wash your hands with soap and water several times
during the work hours
Physical Distancing in Workstations
A designated relief team for Plate will be assembled to reduce employee movement between departments.
o This relief team will also engage in re-stocking carts and cleaning.
o Please do not wander thru the plant. Have a purpose to the destination. Take the most direct route.
Relief Crew and Movement
Physical Distancing in Offices
Office desks are be organized to ensure physical distancing to keep
separation of employees of 2 meters (6 feet) as a minimum
Interaction to exchange information or quick meetings on the office floor
space should respect the physical distancing of 2 meters (6 feet)
Self-cleaning of the workspace is encouraged multiple times during the shift
with special attention of the most used surfaces such keyboards, monitors,
chair arm rest, desks, cubicle divider among others
Do not enter personal offices or cubical areas unless permission has been
granted (i.e. call ahead).
If it is an emergency where supplies are required and you must enter a personal
office (without prior permission), display a sign indicating you were there
This enables them to disinfect as required. It is encouraged that office owners lock
their offices when not present
Remote work may be assigned when possible to keep the operation efficient
and communications flowing
COVID-19 Emergency
Response Plan
Sanitation and Disinfectant
Disinfecting Measures
Facility will be disinfected before you return to work
Employees are responsible for disinfecting their work area
Time will be allocated at end of each shift
Increased cleaning upstairs (5days) and downstairs
(checklist) by designated Janitors to common areas
Examples of Areas to be Cleaned:
Production Equipment/Tools
Restrooms/Locker Rooms
Cafeteria
Common Surface Areas – door handles
Desks and Chairs
Computer Screens/Keyboards and Printers
Along with these activities, proper personal sanitary practices
including hand washing after washroom use is also necessary
Use disinfectant product or disinfectant wipes
Electronic specific disinfectant is being purchased
Do not spray disinfectant onto electronics – spray onto towel
Begin cleaning cleanest areas first, working your way to
dirtier areas.
Do not share pens
Disinfecting Measures
1. Make sure your hands are cleaned with soap and water or
hand sanitizer
2. Put on disposable nitrile gloves
3. Retrieve the cleaning supplies (spray bottle, towel)
4. Wipe off surface with damp towel to remove any dirt (if
needed)
5. Spray disinfectant mist directly into towel
6. Wipe down surface with towel. Let it sit for 1 minute (or let
it evaporate).
7. Dispose of paper towel in a lined garbage container.
8. Remove gloves and dispose in proper bin
9. DO NOT TOUCH YOUR SKIN - clean your hands
immediately after discarding the gloves
General Cleaning & Disinfectant Steps
COVID-19 Emergency
Response Plan
PPE and Supplies
Personal Protective Equipment (PPE)
Health and safety teams have been working with
Corporate in proposing the adequate PPE is purchased
and available
PPE is based on exposure risk level:
Risk Level PPEVoluntary vs.
Mandatory
Low ASTM Level 1 Face MaskMandatory
MediumASTM Level 1 Face Mask & Face Shield Gloves
Mandatory
ElevatedWill be assessed for each job task
PPE – ASTM 1 Face Mask - Wearing
Distributed by
security upon
arrival Inventory control will an
important factor and will
only be made available
at Security
PPE – ASTM 1 Face Mask - Removal
PPE – ASTM 1 Face Mask
Do wear your mask over both your nose and mouth
Do not use a ripped or damp mask
Do not wear a loose mask
Do not touch the front of the mask
Do not remove the mask to talk to someone or do
other things that would require touching the mask
Do not leave the mask within the reach of others
Do not re-use the mask – use new one each shift
PPE – Face Shield
Make sure face shield is correctly fitted to your head
size – use adjustable straps
Make sure visor is intact and you can clearly see
through it
Ensure strap is secure Place strap behind your head
Make sure rest on forehead
Bend forward hold on to face shield with both hands
Expand band with thumbs
Adjust the band
Check to make sure covers side of face
PPE – Nitrile Gloves
ERPI-04-006 Page 1
Emergency Response Job Element Sheet
JOB ELEMENT SHEET ELEMENT NAME = Emergency Response PART NUMBER: All
SYMBOL LEGEND=> SAFETY FOR OPERATOR CRITICAL PROCESS MANDATORY SEQUENCE
OPERATOR (SUO)
STEP WHAT HOW WHY
1
Social DistancingMaintain 6' distance
when ever possible
Reduce the risk of
spreading the virus
2
Social Distancing
Obey all footprinting for
equipment, floor plan
and Operator locations.
If you have any
questions contact your
supervisor
Reduce the risk of
spreading the virus
3
Social Distancing
Obey all signage
throughout the plant. If
you have any questions
contact your supervisor
Reduce the risk of
spreading the virus
4
PPE
Over and above the
regulare PPE face
masks must be worn.
Replace any damaged
or wet masks. If you
have any questions
contact your supervisor
Reduce the risk of
spreading the virus
JOB ELEMENT SHEET ELEMENT NAME = Emergency Response PART NUMBER: All
SYMBOL LEGEND=> SAFETY FOR OPERATOR CRITICAL PROCESS MANDATORY SEQUENCE
OPERATOR
STEP WHAT HOW WHY
1
Social DistancingMaintain 6' distance
when ever possible
Reduce the risk of
spreading the virus
2
Social Distancing
Obey all footprinting for
equipment, floor plan
and Operator locations.
If you have any
questions contact your
supervisor
Reduce the risk of
spreading the virus
3
Social Distancing
Obey all signage
throughout the plant. If
you have any questions
contact your supervisor
Reduce the risk of
spreading the virus
4
PPE
Over and above the
regulare PPE face
masks must be worn.
Replace any damaged
or wet masks. If you
have any questions
contact your supervisor
Reduce the risk of
spreading the virus
ERPI-04-006
JOB ELEMENT SHEET ELEMENT NAME = Emergency Response PART NUMBER: All
SYMBOL LEGEND=> SAFETY FOR OPERATOR CRITICAL PROCESS MANDATORY SEQUENCE
STEP WHAT HOW WHY
5
PPE
Use Gloves as
designated by the
cleaning instructions or
as directed by your
supervisor
Reduce the risk of
spreading the virus
6
PPE
Use face shield as
designated by the
cleaning instructions or
as directed by your
supervisor
Reduce the risk of
spreading the virus
7
Cleaning
Follow Cleaning
instruction for the
equipment/Workcentre
Reduce the risk of
spreading the virus
8
Cleaning
Use the cleaning
supplies provided on the
cleaning carts. If you
have any questions
contact your supervisor
Reduce the risk of
spreading the virus
ERPI-04-006 Page 2
Emergency Response Job Element Sheet
Parking, Entrance and Exit
ProtocolsFor AGS Oshawa Employees, the employee parking will be designated at the East portion of the East employee parking lot.
Parking lot across from Glass doors is open for office staff.
Tiercon employees will be designated to park in the West portion of the East employee parking lot.
Signage is posted in the east employee parking lot to specify where the AGS and Tiercon parking areas are located.
o All AGS employees will be required to enter through the main Wolfe Street Employee Entrance. All other employee entrances to the plant, including the ‘glass door’ entrance will be locked.
o AGS Employees do not enter at the east gate guard house. The east gate guard house will be used for Tierconemployees and receiving small packages.
o Access to the upstairs Offices are to be accessed by the staircase on the “Green Mile Walkway” (just past the former Fast Response Room).
COVID-19 Emergency
Response Plan
Communication
Communication
It will be important for our supervision as well as plant leadership to communicate
regularly about the Emergency Response Plan
on a one-on-one basis whenever necessary
Look for teaching moments –act with care and concern
Ensure physical distancing is managed for any meeting with associates
Plant leadership will also drive the implementation of the ERP through plant
meetings, written communication (augmented by corporate office written
communication), and by interacting with associates on plant walks and audits
Health and Safety team reviews will incorporate feedback from the associates
directly and from the feedback from their floor audits as well as from audits
from supervision and plant management
It will be critical to follow up on all ideas on a timely basis
A visual communication plan will also be enacted which will include posters
and updates on our live monitors in the plant to reinforce messaging that our
plant leaders and supervisors are trying to drive with our associates
Engage with employees in a neutral but concerned method:
Identify the data/facts of the deviation to the required protocols. “I noticed you are not wearing your mask while at your workstation”
Identify the potential consequences: “Our pandemic protocols require wearing a mask to keep you safe and all your co-workers.”
Engage to find out how they plan to resolve this:
“Can I count on your personal commitment to wear your mask while in the plant going forward?”
If affirmative, thank them for agreeing to support our health & safety practices to keep everyone safe.
If not affirmative, understand why the employee is taking that position.
If there is a suggested improvement, act on the improvement where possible.
If the employee continues to refuse, indicate that you will need to engage with the employee and a union rep as you may need to take disciplinary action if the employee does not follow our health & safety protocols.
Record the discussion.
If the same behavior is observed again, obtain a union rep and perform the same steps as above in the presence of the union rep
Employee engagement when Pandemic
Protocols not followed:
COVID-19 Emergency
Response Plan
Monitoring and Auditing
Monitoring & Auditing
This Emergency Response Plan will be monitored on a daily basis
for compliance through:
Supervisor/Manager Visual Observations
H&S / JHSC Visual Observations
Daily Cleaning Schedule Checklists
Layered Audit Process
An expectation that all of our associates will work with the
supervision, plant leadership and the plant safety committee to
think about and watch every day for areas of improvement in
their own behaviours and those of their teammates to ensure
compliance to the plan and also continuous improvement
Employee engagement is key to the effectiveness and success of our Pandemic Response Plan
Use your ‘EYE’ to identify hazards to your supervisor or a H&S Rep
E = ENVIRONMENT SOCIAL DISTANCING
Y = YOURSELF WASH YOUR HANDS
E = EQUIPMENT WEAR YOUR MASK
Provide suggestions for improvement, including through SMART Solutions
All suggestions will be reported and tracked through the Joint Health & Safety Committee
Continuous Improvement
COVID-19 Emergency
Response Plan
Supplier and Inventory
Supplier and Inventory
In order for us to be successful with our response to COVID-19 we must
ensure that our supply base is also equally successful
We will do this by sharing our best practises with them, following up to ensure
they are putting in place robust actions to control the spread of the virus and
auditing their actions to ensure they are executing their plans well
If we do this we will not only support our critical supply base to help them
control the virus, we will help to ensure that our supply of product is
maintained so that our production is not compromised when we restart our
operations
This process will be lead by our procurement and quality teams (both at a
corporate and plant level)
Our plant quality team should coordinate their efforts with corporate quality
leadership to ensure that we have a plan for each critical supplier
An audit checklist for the supply base is included in the ERP to be use with
these critical suppliers
COVID-19 Emergency
Response Plan
Conclusions
Conclusions
The COVID-19 Virus presents a very serious health risk to all of our employees,
our families and our broader society
In addition to the health risk it presents very significant additional consequences
and risks to our livelihood, our business and the broader economy
As leaders of our people we must take action to understand the problem and
lead our people to a have a mature mindset and understanding of how to deal
with the virus and to have the right thoughts about it and to carry out the proper
behaviours in a disciplined and consistent way
These actions will help our employees and their families, our company and the
broader community and world
As a leader, ask yourself:
When no one is watching, are you showing the right behaviors and actions?
When no one is watching, are those you are leading exhibiting the right
behaviours?
Your role is to lead your team with caring and intensity to ensure we are all
doing our part to stop the spread of this virus at this critical time
Conclusions
To be successful at minimizing the spread of illness
in our facility we need everyone to follow our new
pandemic emergency response policies and
practices.
Take Ownership for Your Safety
and the Safety of Your Family and
Co-Workers
Keep Informed
Oshawa specific training material will be posted on the Company External Internet Site:
www.agsautomotive.com under:
Our People
COVID-19 Employee Training Material
Oshawa