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Modifying presentations

Unit objectives Work with design templates Work with slide masters Set transitions, and fine-tune a

presentation’s pace by adding transition effects and timings

Add speaker notes and footers to each slide, and add headers and footers to notes pages

Set up a slide show for a speaker and a kiosk

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Topic A: Using templates Topic B: Working with the slide master Topic C: Adding transitions and

timings Topic D: Adding speaker notes and

footers Topic E: Setting up slide shows

Topic A

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Slide Design task pane

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Activity A-1

Creating a presentation based on a template

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1. Open the presentation

2. Select a slide

3. Click the Design button

4. Select a design template from the Slide Design task pane

Applying a new design template

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Activity A-2

Changing the design template

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Changing the design template (Movie)

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1. Select the slides

2. Click the Design button

3. Click the down arrow next to the design template

4. Choose Apply to Selected Slides

Using multiple design templates

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Activity A-3

Using multiple design templates in a presentation

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Topic A: Using templates Topic B: Working with the slide master Topic C: Adding transitions and

timings Topic D: Adding speaker notes and

footers Topic E: Setting up slide shows

Topic B

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Elements of a slide master

Date Area Footer Area Number Area

Master Object Area

Master Title Area

Slide Master View toolbar

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Activity B-1

Examining the elements of a slide master

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1. Open the slide master, and select the Master Title Area

2. Change font, font size, and/or color

3. Select the Master Object Area

4. Change font, font size, and/or color

5. Switch to Normal view

6. Update the presentation

Changing the slides’ format

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Activity B-2

Changing the default font

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1. Click the Master Object Area, and choose Format, Bullets and Numbering

2. Select a bullet style

3. Change the bullets for each level that is to be modified, and click OK

Modifying the default bullets

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Activity B-3

Modifying the default bullets

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1. Choose View, Master, Slide Master

2. Click Insert New Slide Master

3. Format the slide master

4. Click Close Master View

Inserting a new slide master

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Activity B-4

Inserting a new slide master

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Applying multiple slide masters

1. Display the Slide Design task pane

2. Select the slide master you want to apply

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Activity B-5

Using multiple slide masters

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1. In Master view, select the slide master that you want to delete

2. Do any of the following: Click the Delete Master button on the

Slide Master View toolbar Right-click, and choose Delete Master Press Delete

Deleting a slide master

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Activity B-6

Deleting a slide master

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Topic A: Using templates Topic B: Working with the slide master Topic C: Adding transitions and

timings Topic D: Adding speaker notes and

footers Topic E: Setting up slide shows

Topic C

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Slide Transition task pane

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Activity C-1

Setting transitions for individual slides

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Setting transitions for individual slides (Movie)

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Adding transition effects for a presentation

1. Choose Slide Show, Slide Transition to display the Slide Transition task pane

2. In the Slide Transition task pane, select a transition option

3. Click Apply to All Slides

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Activity C-2

Setting transitions for the entire presentation

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Adding transition effects to selected slides

1. Switch to Slide Sorter view

2. Select the slides to which you want to apply transition effects

3. Display the Slide Transition task pane

4. From the task pane, select the effects you want to apply

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Activity C-3

Setting transitions for selected slides

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1. Display the Slide Transition task pane

2. Select both On mouse click and Automatically after

3. Set the timings between slides

4. Click Apply to All Slides

Setting timings

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Activity C-4

Adding timings to a slide show

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1. Choose Slide Show, Rehearse Timings

2. Click Next

3. Click Yes to record the timings

4. Press F5

Rehearsing timings

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Activity C-5

Rehearsing timings

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Topic A: Using templates Topic B: Working with the slide master Topic C: Adding transitions and

timings Topic D: Adding speaker notes and

footers Topic E: Setting up slide shows

Topic D

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1. Click the Notes pane for the slide

2. Enter the text

3. View the Notes page

Adding speaker notes

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Activity D-1

Adding speaker notes

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1. Choose View, Header and Footer

2. Click the Slide tab, and verify that Footer is selected

3. Enter your text in the Footer box

4. Click Apply to All

Adding footers to slides

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Activity D-2

Adding footers to slides

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Header and Footer dialog box

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Activity D-3

Adding headers and footers to notes pages

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Topic A: Using templates Topic B: Working with the slide master Topic C: Adding transitions and

timings Topic D: Adding speaker notes and

footers Topic E: Setting up slide shows

Topic E

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Set Up Show dialog box

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1. Choose Slide Show, Set Up Show

2. In the Set Up Show dialog box, under Show type, select Presented by a speaker (full screen)

3. Click OK

Setting up a slide show for speakers

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Activity E-1

Setting up a slide show for a speaker

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1. Choose Slide Show, Set Up Show

2. In the Set Up Show dialog box, under Show type, select Browsed at a kiosk (full screen)

3. Under Show slides, select the range of slides you want to include

4. Under Advance slides, select the options you want for controlling the pace of the presentation

5. Click OK

Setting up a slide show for kiosks

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Activity E-2

Setting up a slide show for a kiosk

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Learned how to work with design templates Learned how to work with slide masters Learned how to set transitions and how to

fine-tune the pace of your presentation by adding transition effects and timings

Learned how to add speaker notes and footers to each slide, and how to add headers and footers to notes pages

Learned how to set up a slide show for a speaker and a kiosk

Unit summary