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Forms and queries

Unit objectives Create forms by using AutoForm and the

Form Wizard, and add or modify form headers and footers

Open and enter data in a form; modify form controls and properties; align form controls; use a form to modify data; and save, close or delete a form

Find, sort and filter records in forms Create and run a simple query, save a

query, modify a query to add fields, specify or modify criteria in a query, and close or delete a query

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Topic A

Topic A: Creating forms Topic B: Modifying forms Topic C: Finding, sorting, and filtering

records Topic D: Queries

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Forms

Primary objects to enter and edit data Three views:

– Design view - to create a form– Datasheet view - to view row and column

format– Form view - to view one record

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Using AutoForm

1. Open the database

2. Select the table to base form

3. Click AutoForm button

4. Save the form

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The Design view window

Form Header section Field list

Footer section Detail section

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Using the Form Wizard

1. Click Form

2. Click New button

3. Select Form Wizard and table

4. Click OK

5. Select the fields to display

6. Select layout

7. Select style

8. Enter name of form, click Finish

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Adding a header

1. Click form header section

2. Click Toolbox button

3. Select label control from toolbox

4. Place label control in form header

5. Enter the heading

6. Save the form

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Topic B

Topic A: Creating forms Topic B: Modifying forms Topic C: Finding, sorting, and filtering

records Topic D: Queries

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Opening a form

1. Click Forms

2. Select form

3. Click Open

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Entering data in a form

1. Click New Record button

2. Type data

3. Press tab

4. Repeat step 2 & 3 for other fields

5. Save and close form

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Modifying controls

1. Select fields

2. Drag controls to reposition

3. Save form

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The Property Sheet

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Aligning controls

1. Open form in Design view

2. Select controls

3. Choose Format, Align, and menu option

4. Update and close form

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Modifying data

1. Open form in Form view

2. Click field to modify

3. Type text

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Saving a form

1. Choose, File, Save As to open the Save As dialog box

2. Enter the name

3. Click OK

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Deleting a form

1. Close the form

2. Click Forms

3. Select the form

4. Press Delete

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Topic C

Topic A: Creating forms Topic B: Modifying forms Topic C: Finding, sorting, and filtering

records Topic D: Queries

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Finding records

1. Place insertion point

2. Click the Find button

3. Verify that Find tab is active

4. Enter data

5. Click Find Next

6. Click OK when done

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Sorting records

Select the field Click Sort Ascending button or

Sort Descending button

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Applying a filter to a form

1. Click the Filter By Form button

2. Select the field

3. Select the value to set filter

4. Click Apply Filter

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Topic D

Topic A: Creating forms Topic B: Modifying forms Topic C: Finding, sorting, and filtering

records Topic D: Queries

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Creating a simple query

1. Open Database

2. Click Queries

3. Click New

4. Select Design View and click OK

5. Add table and click Close

6. Select fields

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The query Design view

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The Save As dialog box

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Adding fields to a query

1. Click cell of Field row

2. Select field from list

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Using criteria

1. Click the Criteria cell

2. Enter expression

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Changing criteria

1. Click the Criteria cell

2. Enter new expression

3. Run query

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Close a query

Choose File, Close Click Close on the Control menu Click Close button

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Deleting a query

1. Close the query

2. Click Query

3. Select query

4. Press Delete

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Unit summary

Created forms by using the AutoForm and the Form Wizard, and added a title and footer to a form

Opened and entered data in a form, modified controls and form properties, aligned controls, modified data, saved, closed, and deleted a form

Searched, sorted and filtered records Created, ran, and saved a simple

query, modified and specified criteria, closed and deleted a query