county of riverside continuum of care and board of...

1

Chair: Michelle Davis Vice-chair: Kristii MacEwen

1. Call to Order: Welcome & Introductions

2. Approval of Minutes:

a. CoC Membership Meeting, April 25, 2018

b. CoC Membership Meeting, June 27, 2018

3. Unfinished Business:

a. HUD Systems Performance Measures Report: Rowena Concepcion, DPSS

b. Coordinated Entry System (CES) Report: Lynne Brockmeier, CES Lead

4. New Business:

a. Approve revised CoC Written Standards: Michelle Davis, Chair Motion: Approve the revised CoC Written Standards

b. Approve revised CoC Governance Charter: Michelle Davis Motion: Approve the revised CoC Governance Charter

c. 2018 HUD CoC Program Consolidated Application update: Rowena Concepcion

Domestic Violence (DV) Bonus and Bonus Projects

Tier 1 and 2 Priority Ranking

d. Five-Year Consolidated Plan (Feedback): Sterlon Sims

e. CDBG and ESG NOFA release: Sterlon Sims

f. 2018 State ESG Grant Recipients: Michelle Davis

g. Panel Discussion: The State of Affordable Housing in Riverside County

5. Consent Items:

a. Committee Reports: Housing and Sustainability:

Chair: Greg Rodriguez

Vice Chair: Kristii MacEwen

(Agenda Item 4g)

Standards/Evaluation:

Chair: Linda Barrack

Vice Chair: Vacant

(Written Report)

HMIS Council:

Chair: Leonard Jarman

Vice Chair: Tanya Torno

(Written report)

Planning:

Chair: Damien O’Farrell

Vice Chair: Vacant

(Written Report)

Membership:

Chair: TBD

Vice Chair: TBD

(No Meeting)

CES Oversight:

Chair: Michelle Davis

Vice Chair: Susan Larkin

(No Report)

County of Riverside Continuum of Care and Board of Governance

CoC Meeting Agenda

Wednesday, August 22, 2018 10:00 a.m. to 12:00 p.m.

City of Banning Council Chambers 99 E. Ramsey Street, Banning CA 92220

of 4 County of Riverside, CoC Membership Minutes – 04.25.18 Draft for Approval 06.27.18

Minutes for County of Riverside Continuum of Care (CoC)

Meeting

April 25, 2018 10:00 a.m. - 12:00 p.m.


Minutes recorded and transcribed by DPSS – Homeless Programs Unit

TOPIC PRESENTER ACTION/ OUTCOME

1. Call to Order Michelle Davis, CoC Chair

The meeting was called to order at 10:08 a.m.

Introductions Michelle Davis Self-introductions were made by all in attendance.

A roll call of the CoC voting members was conducted; quorum established.

2. Approval of the Minutes for February 28, 2018

Michelle Davis February 28, 2018 Motion was made by Susan Larkin and seconded by Damien O’Farrell to approve the February 28, 2018 CoC meeting minutes. Motion carried.

3. UNFINISHED BUSINESS PRESENTER ACTION/ OUTCOME

None

4. NEW BUSINESS PRESENTER ACTION/ OUTCOME

a. DPSS General Relief Program

DPSS Staff Jill Kowalski presented that General Relief had not been updated since 1992. DPSS made updates and the County Board of Supervisor’s approved their recommended changes on Tuesday, April 24, 2018:

o 1. Adopt and make effective no later than July 1, 2018, the following changes to the General Relief program:

a. Increase the maximum monthly benefit amount from $291 to $326; b. Increase the resource/property exemption limit from $250 to $500; c. Increase the vehicle exemption value from $500 to $4,650; d. Modify the treatment of lump sum income and eliminate the period of ineligibility; e. Change the primary method of issuance from voucher to cash; f. Impose a three (3) month benefit cap in a 12-month period for individuals who are employable to receive General Relief benefits;

o 2. Authorize the Riverside County Department of Public Social Services (DPSS) to make necessary changes to align the General Relief policies with the above changes.

b. Independent Review Panel (IRP) Report:

Angelina Coe, IRP Vice Chairperson

At the April IRP meeting, we decided to move forward with using last year’s scorecard. We just are not there as a CoC to use HUD’s tool yet. The next IRP meeting is on May 10.

c. Housing Committee Report:

Kristii MacEwen, Housing Committee

The Housing Committee has been discussing unique ways that we can encourage developers to be in compliance. With Greg Rodriguez’s lead as chair, the committee has been reaching out to developers


Vice Chair and stakeholders to invite them to the next meeting. The Housing Committee is recommending to change its name to the Housing Sustainability Committee.

Motion was made by Jeffrey Moritz and seconded by Cheryll Dahlin to approve the Housing and Planning Committees’ recommendations to change the name of the Housing Committee to the Housing Sustainability Committee.

d. New Youth Action Board: Donyielle Holley, CoC Planner

Donyielle reported that a CoC Youth Action Board (YAB) has officially been formed. It is required when applying for the Youth Homelessness Demonstration Program (YHDP) to have a YAB in place. She presented a photo of the YAB members. The YAB is currently working on their branding, a logo, and a video. They played a key role in assisting with the YHDP application process. Members of the YAB will be asked to serve on other committees.

Motion was made by Deirdre Ritter to approve the Youth Action Board (YAB) as a standing committee of the Continuum of Care (CoC) composed of only 5 to 7 homeless or formerly homeless youth.

e. 2017 HUD Youth Homelessness Demonstration Grant:

Jill Kowalski, DPSS The YHDP grant was successfully submitted on April 17, 2018. We should hear back in a few months with whether or not our community has been selected.

Jill acknowledged the participating YHDP planning agencies: o YHDP LEAD AGENCIES

Department of Public Social Services - Homeless Programs Unit (CoC Collaborative Applicant) Operation SafeHouse Riverside University Health Systems - Behavioral Health YHDP COLLABORATIVE

o YOUTH PARTNERS Department of Public Social Services - Children's Services Division Riverside County Office of Education Housing Authority of the County of Riverside Riverside County Sheriff's Department California Family Life Center Youth Opportunity Centers (Empower Youth & Rubidoux YOC)

f. 2018 Point-in-Time Count Preliminary Results & Mobile Pilot Test:

Donyielle Holley Donyielle thanked everyone present for their hard work and dedication to the 2018 PIT efforts. She recapped the importance of the PIT Count and informed the CoC that HUD intends to require the PIT Count indefinitely. Our methodology did not change from 2016 to 2017, but we got better at implementing our count. Donyielle presented preliminary results for the 2018 PIT Count:

o 2017-2018: 4% decrease in total homeless persons counted o Preliminary Unsheltered homeless persons counted in 2018: 1685 o Preliminary Sheltered homeless persons counted in 2018: 625 o Preliminary Chronically Homeless persons counted in 2018: 387 o Preliminary Count of Unsheltered Veterans counted in 2018: 99 o Preliminary Count of Unsheltered Youth counted in 2018: 181

Donyielle reported on the success of the Mobile Survey that was piloted in the cities of Riverside, Jurupa Valley, Palm Springs, and La Quinta. ESRI GIS Mapping Tools were Survey123 and Dashboard. Donyielle is looking forward to using the mobile surveys to conduct next year’s PIT count.

Michelle Davis, CoC Chair, thanked DPSS for bringing new technology on board.


g. Coordinated Entry System (CES) Transition:

Michelle Davis, CES Oversight Committee Chairperson

*On April 10, 2018 Riverside University Health System – Behavioral Health (RUHS-BH) submitted a letter of intent to resign as the CoC’s CES Lead Agency. (*May 9, 2018: RUHS-BH has since rescinded their

letter and will remain CES Lead). The CoC membership discussed the requirements and responsibility of the CES Lead Agency role.

5. CONSENT ITEMS PRESENTER ACTION/ OUTCOME

a. Committee Reports: Housing Committee Report - April 2018

HMIS Administrator’s Council Report - April 2018

b. New Voting Members: None

c. CoC Letters of Support: None

d. APRs: Michelle Davis 1) CA0682L9D081508 - ABC Recovery Transitional Housing 2) CA0674L9D081508 - Martha’s Village and Kitchen Transitional Housing 3) CA1244L9D081502 - JFS Desert Horizon 4) CA0684L9D081508 - RCDMH Women’s Permanent Housing 5) CA1055L9D081505 - City of Riverside PSH

6. CoC MEMBER COMMENTS PRESENTER ACTION/ OUTCOME

Pass Job Connection Mary Hamlin Pass Job Connection is requesting collaborates who work with AB109 to review their proposals.

CVRM Anyse Smith Anyse announced that Caltrans is clearing out a huge encampment off Highway 86 in the Coachella Valley by May 1. Everyone at the encampment has been offered a bed at CVRM, but a housing solution is needed outside of CES.

7. CALL FOR AGENDA ITEMS PRESENTER ACTION/OUTCOME

Performance Measures/ Returned Funds Brief

Angelina Coe Angelina requested that the performance measure/returned funds brief be on the next agenda.

8. ANNOUNCEMENTS PRESENTER ACTION/ OUTCOME

Diversion and Case Management Training:

Michelle Davis Diversion and Case Management Training: Come join the City of Riverside and the Housing Authority of the County of Riverside in an all-day training learning about Diversion and Case Management on Monday, April 30, 2018 at 9:00 a.m. - 5:00 p.m. at the Riverside County Mental Health Department, 2085 Rustin Ave, Riverside, CA 92507. An email has been sent out for registration.

Technical Assistance Training:

Rowena Concepcion Technical Assistance Training: Come join DPSS for another technical assistance training session about How to Increase Income for Program Participants on Thursday, May 24, 2018 at 9:00 a.m. to 12:00 noon at the DPSS Staff Development Office, 22690 Cactus Ave, Moreno Valley, CA 92553.

New Sheriff Homeless Outreach Team (HOT) member:

Michelle Davis Michelle announced Riverside Sheriff Office (RSO) outreach team Aaron Avila has been promoted, and gave a warm welcome to Deirdre Ritter’s new partner, Deputy Mike Vasquez.

ADJOURNMENT PRESENTER ACTION/ OUTCOME

Next meeting Michelle Davis Wednesday, June 27, 2018, 10:00 a.m. – 12:00 p.m. City of Banning Council Chambers

99 E. Ramsey Street, Banning, CA 92220

Adjournment Michelle Davis The meeting was adjourned at 12:31 p.m.


CoC Membership Meeting – April 25, 2018: Attendance Report

Total in Attendance: 61 *Chair **Vice Chair Riverside County Sheriff – Jurupa Valley Mike Vasquez

CoC At-Large: 54 ***Secretary Riverside County Sheriff – Jurupa Valley Deirdre Ritter

Riverside University Health Systems – Behavioral Health Marcus Cannon

ABC Recovery Center David Leahy Riverside University Health Systems – Behavioral Health Lynne Brockmeier

California Partnership Erick Lemus Shelter From The Storm Angelina Coe

California Partnership Maribel Nunez Social Work Action Group (SWAG) Monica Sapien

City of Lake Elsinore Nicole Dailey Social Work Action Group (SWAG) Aaron Petroff

City of Moreno Valley Zaskia Jones Social Work Action Group (SWAG) David Reyes

Catholic Charities Belinda Marquez Starting Over Inc. Vonya Quarles

Catholic Charities Jessica Meza Step Up on Second D’Juan Wright

City of Hemet Edna Lebron Step Up on Second Barbara Bloom

City of Murrieta Brian Ambrose The Convergent Center Inc. Jeff Moritz

City of Riverside Michelle Davis* Valley Restart Shelter Greg Imel

City of Temecula Robin Gilliland Valley Restart Shelter Carol Shetland

Coachella Valley Association of Governments (CVAG) Cheryll Dahlin Valley Restart Shelter Susan Larkin

Coachella Valley Rescue Mission Anyse Smith Wakeland Housing and Development Corp. Shonda Herold

Coachella Valley Rescue Mission Sherry Finke

Desert HealthCare District Donna Craig

EDA – Economic Development Agency Sterlon Sims

Family Service Association Deana Mann

Family Service Association Ahlam Jadallah DPSS Staff:

H.E.L.P. Inc. Nancy Guthrie DPSS Homeless Programs Jill Kowalski

Inspire Life Skills Training Kristi Perez DPSS Homeless Programs Rowena Concepcion

Jewish Family Services of San Diego Becky Ruiz DPSS Homeless Programs Donyielle Holley

LightHouse Social Service Centers Karyn Young-Lowe DPSS Homeless Programs Linda Salas

Lutheran Social Services Deniece Marshall DPSS Homeless Programs Elizabeth Hernandez

Martha’s Village and Kitchen Stephanie Minor DPSS Homeless Programs Tiffany Nelson

Mercy House David Jacobs DPSS MRU Fiscal Connie Hill

Pass Job Connection Mary Hamlin DPSS Housing Support Program Janell Gonzalez

Path of Life Ministries Damien O’Farrell DPSS Children’s Services Tiffany Dillard

Path of Life Ministries Leonard Jarman

Path of Life Ministries Lisa Michelle

Path of Life Ministries Kristii MacEwen**

Riverside County Housing Authority Tanya Torno


Minutes for County of Riverside Continuum of Care (CoC)

Meeting

June 27, 2018 10:00 a.m. - 12:00 p.m.


Minutes recorded and transcribed by DPSS – Homeless Programs Unit TOPIC PRESENTER ACTION/ OUTCOME

1. Call to Order Kristii MacEwen, CoC Vice Chair

The meeting was called to order at 10:10 a.m.

Introductions Kristii MacEwen Self-introductions were made by all in attendance.

A roll call of the CoC voting members was conducted; no quorum established.

2. Approval of the Minutes for April 25, 2018

Kristii MacEwen April 25, 2018

No quorum was met to approve the minutes. Minutes are tabled to the next meeting.

3. UNFINISHED BUSINESS PRESENTER ACTION/ OUTCOME

None

4. NEW BUSINESS PRESENTER ACTION/ OUTCOME a. County of Riverside

Housing Authority Section 8 special preferences:

Cindy Hui, Housing Authority of the County of Riverside

Cindy provided a handout to the CoC that explains how families are selected from the waiting list; Chapter 4 of the Public Housing Administrative Plan, Page 18 defines the five preference levels that are used for Section 8 Priority:

FIRST LEVEL 1. County of Riverside Residency Preference, and 2. Qualified veterans, or 3. Families whose head of household or co-head is 75 years of age and older, or 4. Families or Foster Care Youth referred to the HA by the Riverside County Public Child Welfare

Agency (PCWA) for admission through the Family Unification Program (HUD designated special purpose vouchers), or

5. Participants who have utilized a special rental assistance program administered by the Housing Authority of the County of Riverside for a minimum of a six (6) month term and no longer require supportive services.

4.2.1 EXTRAORDINARY LOCAL PREFERENCE Up to a total of 15% of annual admissions will be targeted for an extraordinary local preference for the following registrants: Referrals by the Court Program (A program run by Riverside County Family and Dependency Drug Courts); Referrals from the “HomeConnect”, County of Riverside Continuum of Care


Coordinated Entry System Lead Agency, Behavioral Health, for those who are not eligible for HUD funded long-term housing and are able to live independently with minimal support (the “HomeConnect” system assesses a person’s vulnerability in order to direct them to the best housing option that meets their needs); and registrants displaced by government action or emergency as certified by a city, county or state agency official (executive level or above), etc. The approval of the Director or designee is necessary for an extraordinary local preference. These admissions must meet the County of Riverside Residency Preference except for those who are displaced by government action. 24 CFR 982.204 (a) and 24 CFR 982.207 (a) (2) and (3). For more information visit www.harivco.org.

b. County of Riverside Housing Authority and City of Riverside Section 8 program MOU for PSH and RRH graduates:

Tanya Torno, Acting Principal Development Specialist, Housing Authority of the County of Riverside

The Housing Authority has been approaching different cities about forming an MOU with the County of Riverside that would allow for any homeless clients who receive any 12 months of RRH rental assistance through one of the programs that the Housing Authority administers, to receive a special preference for Section 8. The household would still need to meet the other Section 8 prioritization criteria in order to have their application processed.

The City of Riverside has agreed to move forward and pilot this program. If any other cities are interested in participating in this pilot program, please contact Tanya Torno ([email protected]) or Cindy Hui ([email protected]).

c. Independent Review Panel (IRP) Report:

Angelina Coe, IRP Vice Chairperson

The Independent Review Panel met on June 6 for the last time. The main issue that came up was the California Brown Act and whether or not the IRP was subjected to abide by it. The issue was taken and reviewed by the CoC Board of Governance (BOG). In addition, our consultant Joe Colletti released a survey to 13 Southern California CoCs to determined if/how they operate under the Brown Act:

o 12 of 13 Southern California CoCs completed the survey 67% (8) CoC boards function under Brown Act 58% (7) CoC committees function under Brown Act 92% (11) have separate review/ranking committees 18% (2) review/ranking committees are Brown Act

The IRP members were concerned that the BOG and the IRP would be duplicating processes if they both were operating under the Brown Act. After discussion, on June 21 the BOG voted to eliminate the IRP altogether and transfer all of its duties to the Board of Governance.

The IRP members were presented with certificates to honor their hard work.

The BOG also approved another IRP recommendation to share the HUD tool scores with the CoC project agencies to give the BOG and project agencies advance notice of these scores before the tool is implemented in 2020 and allow DPSS to provide technical training and assistance to project agencies to help them improve scores.

d. Board of Governance Election:

Tammy Marine, BOG Chair

Jill Kowalski introduced Tammy Marine, Executive Director of Habit for Humanity and BOG Chair.

Tammy expressed her vision for the CoC Board of Governance

The following four BoG seats term out June 30, 2018:

http://www.harivco.org/

mailto:[email protected]



o Public Sector Seats (2): Steve Steinberg, Director, Riverside University Health System Brenda Freeman, Director, Community Action Partnership (resigned in January)

o Private Sector Seat (1): Leticia Delara, CEO, Regional Access Project (RAP) Foundation

o Non-Profit Sector Seat (1): Angelina Coe, Executive Director, Shelter from the Storm, Inc.

Ballots with nominees for the four seats were distributed to voting agencies and collected at the meeting. The results will be announced via e-mail and on the next CoC meeting agenda.

e. HUD Notice of Funding Availability (NOFA) Release:

Jill Kowalski, DPSS Jill announced the release of the 2018 HUD NOFA application and presented the following timeline: o July 10: NOFA workshop (mandatory) o July 12: BoG meeting:

Approve renewals Approve ranking

o July 13: Release RFQ: DV bonus and bonus o August 3: Deadline for RFQ o August 16: BoG meeting:

Approve bonus/DV bonus projects Approve Tier 1 and Tier 2

o August 18: Deadline to complete apps in e-snaps o August 22: CoC membership meeting o Sept 18: Deadline to submit application

In the meantime, a CoC Survey Monkey Questionnaire will be sent out for everyone to provide input on the various questions within the 2018 NOFA Application.

f. 2017 HUD CoC Program Consolidated Application score debrief:

Jill Kowalski There are more than 400 CoCs in the nation. Riverside scored 154.25/200 (Difference of 36.5 points). o Highest score for any CoC: 190.75 o Lowest score for any CoC: 57.75 o Median score for all CoCs: 147.5 o Weighted mean score* for all CoCs: 159.75

*CoCs that scored higher than weighted mean score were more likely to gain funding relative to their Annual Renewal Demand (ARD). CoCs that scored lower were more likely to lose funding.

Jill reported that Riverside CoC received zero points for not increasing the number of Rapid Rehousing beds and that the same may be true for this year’s application score.

HUD is placing a greater emphasis on data and our system performance measures.

g. CoC Wellness Checklist: Donyielle Holley, CoC Planner

HUD recently created an internal wellness checklist (handout) for each of our funded projects. The checklist was designed to ensure that our projects are informed of guidance, regulations, policies and procedures. It will be helpful for projects to complete the checklists prior to completing their APRs or prior to a monitoring visit. Another recommendation would be for projects to use the checklist as a resource for internal staff training or orientation, especially when starting a new program.


The Standards and Evaluation Committee reviewed the checklist and recommended that it be presented to the CoC for feedback before it is taken to the BOG.

If there are any questions or suggestions for the CoC Checklist, please contact Rowena Concepcion ([email protected]).

h. CA ESG Request for Proposal (RFP) deadline extension:

Donyielle Holley The State ESG RFP deadline has been extended to July 6.

i. HUD Systems Performance Measures:

Donyielle Holley DPSS submitted our CoC’s System Performance Measures on May 31; we reported out on the period from October 1, 2016 to September 30, 2017. It includes all projects from the CoC: HUD CoC, ESG, SSVF, RHY, PATH, etc.

An e-mail will be sent to the CoC with the System Performance Measures report. Rowena Concepcion will present at the next CoC meeting.

j. Coordinated Entry System (CES) Report:

Lynne Brockmeier, CES Lead

This item is tabled to the next meeting.

k. Coachella Encampment Response Update:

Jill Kowalski The County of Riverside Executive Office and key departments, including DPSS, RUHS-BH and the Housing Authority of Riverside County, directed county staff to address the immediate needs of approximately 60 homeless people who built an encampment on Caltrans property in the City of Coachella (along Hwy 86 and Dillon Road). DPSS, Behavioral Health and Housing Authority have partnered with CalTrans, CVAG (Coachella Valley Association of Governments) and other local stakeholders to develop a joint plan to assess and provide emergency and permanent housing to the individuals who were evicted from the encampment by CalTrans on May 1.

Coachella Highway 86 Encampment: Status of Residents: June 27

Permanently housed 18

(RRH or PSH) Currently in motels 11

Staying at/referred to shelter 8

Skilled Nursing Facility 1

Unable to locate 6

TOTAL 44 5. CONSENT ITEMS PRESENTER ACTION/ OUTCOME

a. Committee Reports: Kristii MacEwen Standards & Evaluation Standing Committee – Written Report

CES Oversight Committee – Verbal Report

b. New Voting Members: Kristii MacEwen Wakeland Housing and Development Corporation

Social Work Action Group (SWAG)

c. CoC Letters of Support: Kristii MacEwen Wakeland Housing and Development Corporation

d. APRs: Kristii MacEwen None



6. CoC MEMBER COMMENTS PRESENTER ACTION/ OUTCOME Certificate of Recognition for Florence White

Kristii MacEwen The CoC Secretary Position has come to term per the CoC Charter. Today is Florence’s last meeting as CoC Secretary. The CoC Lead agency will continue the CoC secretary duties. Florence was presented with a certificate for her dedication as CoC Secretary.

7. CALL FOR AGENDA ITEMS PRESENTER ACTION/OUTCOME

None

8. ANNOUNCEMENTS PRESENTER ACTION/ OUTCOME

New Deputy County Executive Officer – Homelessness Solutions for Riverside County announced

DPSS Natalie Komuro has served for 11 years as executive director of Ascencia, managing programs in the cities of Glendale, Burbank, West Hollywood and northeast Los Angeles that provide street outreach, emergency housing and other services to help move people from homelessness into housing, will be the county’s first Deputy County Executive Officer – Homelessness Solutions. Ms. Komuro will work out of the county Executive Office. She will begin her new job in late July. Komuro’s 31 years of experience in housing policy and homeless services include national advocacy, regional planning and directly managing services for homeless families and single adults. She will coordinate a comprehensive, multidisciplinary approach toward addressing homelessness in Riverside County.

Ending Homelessness in Riverside County: EOCH Plan

DPSS The county’s plan to end homelessness was adopted by the Riverside County Board of Supervisors in February. The plan is posted on the DPSS website and can be accessed by: http://dpss.co.riverside.ca.us/files/pdf/homeless/hl-county-plan-v8-recommendations-011618.pdf

The CoC Planning Committee is currently reviewing the plan to provide input to the BoG.

Riverside County 2018 Homeless Count and Survey Report

DPSS The 2018 Homeless Point-in-Time Count and Survey final report was released on May 31, 2018. The report may be found on the DPSS website at: http://dpss.co.riverside.ca.us/files/pdf/homeless/2018-rivco-pit-report-revised-6-6-18.pdf

CES Prioritization Ad Hoc Committee Meeting

CES Oversight Committee

The CES Oversight Committee has tasked this ad hoc workgroup with the responsibility of defining CES prioritization recommendations including developing best practices for encampment responses.

The CES Prioritization ad hoc committee will be meeting on July 2 at a time and location to be determined. If you’re interested in participating, let DPSS staff know so you can receive an invite.

Membership Standing Committee Meeting Cancellation 6/27/18

Tiffany Nelson The CoC Membership Committee will not be meeting this afternoon. A cancellation notice can be found on the DPSS website.

California Partnership – collecting petition signatures

Maribel Nunez Following the meeting, Maribel is collecting petitions for the School and Community First Initiative that will generate funds for schools and local government. It will generate about 2 billion dollars for California, 3% for schools and 6% for local government.

Alternatives to Domestic Violence (ADV)

Florence White Alternatives to Domestic Violence received funding from the State of California’s Victims Compensation Board to open Riverside County’s first trauma recovery center for victims. Anyone that is working with victims please contact Florence White ([email protected]). We are establishing a referral process now for victims to be seen free of charge by clinicians (psychiatrists, psychologists, therapists). ADV’s Hemet site will be used as the clinical site for services, but the funding and services are covered countywide. The program is effective July 2.

http://dpss.co.riverside.ca.us/files/pdf/homeless/hl-county-plan-v8-recommendations-011618.pdf

http://dpss.co.riverside.ca.us/files/pdf/homeless/2018-rivco-pit-report-revised-6-6-18.pdf

http://dpss.co.riverside.ca.us/files/pdf/homeless/2018-rivco-pit-report-revised-6-6-18.pdf

http://dpss.co.riverside.ca.us/homeless-programs/housing-and-homeless-coalition



ADJOURNMENT RESENTER ACTION/ OUTCOME Next meeting Kristii MacEwen Wednesday, August 22, 2018, 10:00 a.m. – 12:00 p.m.

City of Banning Council Chambers 99 E. Ramsey Street, Banning, CA 92220

Adjournment Kristii MacEwen The meeting was adjourned at 11:44 a.m.


CoC Membership Meeting – June 27, 2018: Attendance Report

Total in Attendance: 46 *Chair **Vice Chair Social Work Action Group (SWAG) Aaron Petroff CoC At-Large: 36 ***Secretary Social Work Action Group (SWAG) David Reyes Starting Over Inc. Creiselda Terpoorten

ABC Recovery Center David Leahy Starting Over Inc. Vonya Quarles

Alternatives to Domestic Violence Florence White*** The Convergent Center Inc. Jeff Moritz

Board of Supervisors Office – District 4 Greg Rodriguez U.S Vets Alberto Rivera

California Partnership Maribel Nunez U.S. Vets - Riverside Eddie Estrada

Catholic Charities Belinda Marquez Valley Restart Shelter Carol Shetland

City of Menifee Edna Lebron

City of Murrieta Brian Ambrose

City of Temecula Robin Gilliland DPSS Staff: 10

City of Wildomar Felicia Folmar

Coachella Valley Rescue Mission Tom Cox DPSS Homeless Programs Jill Kowalski

Desert AIDS Project Monica Aitchison DPSS Homeless Programs Donyielle Holley

Desert HealthCare District Donna Craig DPSS Homeless Programs Elizabeth Hernandez

Desert HealthCare District Annalisa Wurm DPSS Homeless Programs Tiffany Nelson

Desert HealthCare District Meghan Kane DPSS MRU Fiscal Denae Camacho

EDA – Economic Development Agency Sterlon Sims DPSS MRU Fiscal Alejandra Larson

Health to Hope Paul Flores DPSS MRU Fiscal Connie Hill

HomeAid Inland Empire Ray Osborne DPSS MRU Fiscal Cynthia Whittenberg

Housing Authority of the County of Riverside Cindy Hui DPSS MRU Fiscal Portia Burleson

Housing Authority of the County of Riverside Tanya Torno DPSS Supportive Housing Program Renee Huecksteadt

Jewish Family Services of San Diego Becky Ruiz

Martha’s Village and Kitchen Stephanie Minor

Martha’s Village and Kitchen Linda Barrack

Path of Life Ministries Damien O’Farrell

Path of Life Ministries Leonard Jarman

Path of Life Ministries Lisa Michelle

Path of Life Ministries Kristii MacEwen**

Shelter From The Storm Angelina Coe

Social Work Action Group (SWAG) Monica Sapien

Summary Report for CA-608 - Riverside City & County CoC

Measure 1: Length of Time Persons Remain Homeless

a. This measure is of the client’s entry, exit, and bed night dates strictly as entered in the HMIS system.

Universe (Persons)

Average LOT Homeless (bed nights)

Median LOT Homeless (bed nights)

SubmittedFY 2016 FY 2017 Submitted

FY 2016 FY 2017 Difference SubmittedFY 2016 FY 2017 Difference

1.1 Persons in ES and SH 3892 3560 53 58 5 21 24 3

1.2 Persons in ES, SH, and TH 4528 4210 72 72 0 32 33 1

b. This measure is based on data element 3.17.

Metric 1.1: Change in the average and median length of time persons are homeless in ES and SH projects. Metric 1.2: Change in the average and median length of time persons are homeless in ES, SH, and TH projects.

This measures the number of clients active in the report date range across ES, SH (Metric 1.1) and then ES, SH and TH (Metric 1.2) along with their average and median length of time homeless. This includes time homeless during the report date range as well as prior to the report start date, going back no further than October, 1, 2012.

This measure includes data from each client’s Living Situation (Data Standards element 3.917) response as well as time spent in permanent housing projects between Project Start and Housing Move-In. This information is added to the client’s entry date, effectively extending the client’s entry date backward in time. This “adjusted entry date” is then used in the calculations just as if it were the client’s actual entry date.

The construction of this measure changed, per HUD’s specifications, between FY 2016 and FY 2017. HUD is aware that this may impact the change between these two years.

FY2017 - Performance Measurement Module (Sys PM)

8/15/2018 5:50:13 PM 1

Universe (Persons)

Average LOT Homeless (bed nights)

Median LOT Homeless (bed nights)

SubmittedFY 2016 FY 2017 Submitted

FY 2016 FY 2017 Difference SubmittedFY 2016 FY 2017 Difference

1.1 Persons in ES, SH, and PH (prior to “housing move in”) 3892 3999 197 300 103 70 120 50

1.2 Persons in ES, SH, TH, and PH (prior to “housing move in”)

4528 4637 208 297 89 85 123 38


8/15/2018 5:50:13 PM 2

Measure 3: Number of Homeless Persons

Metric 3.1 – Change in PIT Counts

Measure 2: The Extent to which Persons who Exit Homelessness to Permanent Housing Destinations Return to Homelessness

Total # of Persons

who Exited to a

Permanent Housing

Destination (2 Years

Prior)

Returns to Homelessness in Less

than 6 Months

Returns to Homelessness from 6

to 12 Months

Returns to Homelessness from

13 to 24 MonthsNumber of Returns

in 2 Years

FY 2017 % of Returns FY 2017 % of Returns FY 2017 % of Returns FY 2017 % of Returns

Exit was from SO 535 71 13% 41 8% 38 7% 150 28%

Exit was from ES 689 73 11% 22 3% 38 6% 133 19%

Exit was from TH 741 71 10% 44 6% 26 4% 141 19%

Exit was from SH 0 0 0 0 0

Exit was from PH 423 17 4% 14 3% 36 9% 67 16%

TOTAL Returns to Homelessness 2388 232 10% 121 5% 138 6% 491 21%

This measures clients who exited SO, ES, TH, SH or PH to a permanent housing destination in the date range two years prior to the report date range.Of those clients, the measure reports on how many of them returned to homelessness as indicated in the HMIS for up to two years after their initial exit.

After entering data, please review and confirm your entries and totals. Some HMIS reports may not list the project types in exactly the same order as they are displayed below.


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This measures the change in PIT counts of sheltered and unsheltered homeless person as reported on the PIT (not from HMIS).

January 2016 PIT Count

January 2017 PIT Count Difference

Universe: Total PIT Count of sheltered and unsheltered persons 2165 2406 241

Emergency Shelter Total 557 587 30

Safe Haven Total 0 0 0

Transitional Housing Total 257 181 -76

Total Sheltered Count 814 768 -46

Unsheltered Count 1351 1638 287

Metric 3.2 – Change in Annual Counts

This measures the change in annual counts of sheltered homeless persons in HMIS.

SubmittedFY 2016 FY 2017 Difference

Universe: Unduplicated Total sheltered homeless persons 4634 4302 -332

Emergency Shelter Total 3981 3683 -298

Safe Haven Total 0 0 0

Transitional Housing Total 832 758 -74


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Measure 4: Employment and Income Growth for Homeless Persons in CoC Program-funded Projects

Metric 4.1 – Change in earned income for adult system stayers during the reporting period


Universe: Number of adults (system stayers) 380 374 -6

Number of adults with increased earned income 29 35 6

Percentage of adults who increased earned income 8% 9% 1%

Metric 4.2 – Change in non-employment cash income for adult system stayers during the reporting period



Number of adults with increased non-employment cash income 123 127 4

Percentage of adults who increased non-employment cash income 32% 34% 2%

Metric 4.3 – Change in total income for adult system stayers during the reporting period



Number of adults with increased total income 147 156 9

Percentage of adults who increased total income 39% 42% 3%


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Metric 4.4 – Change in earned income for adult system leavers


Universe: Number of adults who exited (system leavers) 597 533 -64

Number of adults who exited with increased earned income 147 113 -34

Percentage of adults who increased earned income 25% 21% -4%

Metric 4.5 – Change in non-employment cash income for adult system leavers



Number of adults who exited with increased non-employment cash income 98 100 2

Percentage of adults who increased non-employment cash income 16% 19% 3%

Metric 4.6 – Change in total income for adult system leavers



Number of adults who exited with increased total income 230 191 -39

Percentage of adults who increased total income 39% 36% -3%


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Measure 5: Number of persons who become homeless for the 1st time

Metric 5.1 – Change in the number of persons entering ES, SH, and TH projects with no prior enrollments in HMIS


Universe: Person with entries into ES, SH or TH during the reporting period. 4172 3866 -306

Of persons above, count those who were in ES, SH, TH or any PH within 24 months prior to their entry during the reporting year. 930 905 -25

Of persons above, count those who did not have entries in ES, SH, TH or PH in the previous 24 months. (i.e. Number of persons experiencing homelessness for the first time)

3242 2961 -281

Metric 5.2 – Change in the number of persons entering ES, SH, TH, and PH projects with no prior enrollments in HMIS


Universe: Person with entries into ES, SH, TH or PH during the reporting period. 5061 4682 -379

Of persons above, count those who were in ES, SH, TH or any PH within 24 months prior to their entry during the reporting year. 1126 1078 -48

Of persons above, count those who did not have entries in ES, SH, TH or PH in the previous 24 months. (i.e. Number of persons experiencing homelessness for the first time.)

3935 3604 -331


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Measure 6: Homeless Prevention and Housing Placement of Persons de ined by category 3 of HUD’s Homeless De inition in CoC Program-funded Projects

This Measure is not applicable to CoCs in FY2017 (Oct 1, 2016 - Sept 30, 2017) reporting period.

Measure 7: Successful Placement from Street Outreach and Successful Placement in or Retention of Permanent Housing


Universe: Persons who exit Street Outreach 2212 2638 426

Of persons above, those who exited to temporary & some institutional destinations 104 413 309

Of the persons above, those who exited to permanent housing destinations 590 92 -498

% Successful exits 31% 19% -12%

Metric 7a.1 – Change in exits to permanent housing destinations

Metric 7b.1 – Change in exits to permanent housing destinations


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Universe: Persons in ES, SH, TH and PH-RRH who exited, plus persons in other PH projects who exited without moving into housing 4288 4066 -222

Of the persons above, those who exited to permanent housing destinations 1698 1806 108

% Successful exits 40% 44% 4%

Metric 7b.2 – Change in exit to or retention of permanent housing


Universe: Persons in all PH projects except PH-RRH 1200 1361 161

Of persons above, those who remained in applicable PH projects and those who exited to permanent housing destinations 1154 1322 168

% Successful exits/retention 96% 97% 1%


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CA-608 - Riverside City & County CoC

This is a new tab for FY 2016 submissions only. Submission must be performed manually (data cannot be uploaded). Data coverage and quality will allow HUD to better interpret your Sys PM submissions.

Your bed coverage data has been imported from the HIC module. The remainder of the data quality points should be pulled from data quality reports made available by your vendor according to the specifications provided in the HMIS Standard Reporting Terminology Glossary. You may need to run multiple reports into order to get data for each combination of year and project type.

You may enter a note about any field if you wish to provide an explanation about your data quality results. This is not required.

FY2017 - SysPM Data Quality

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All ES, SH All TH All PSH, OPH All RRH All Street Outreach

2013-2014

2014-2015

2015-2016

2016-2017

2013-2014

2014-2015

2015-2016

2016-2017

2013-2014

2014-2015

2015-2016

2016-2017

2013-2014

2014-2015

2015-2016

2016-2017

2013-2014

2014-2015

2015-2016

2016-2017

1. Number of non-DV Beds on HIC 545 596 569 554 666 523 334 220 998 1018 1538 1520 120 292 277

2. Number of HMIS Beds 491 522 529 531 666 489 334 220 467 591 630 1520 120 292 277

3. HMIS Participation Rate from HIC ( % )

90.09 87.58 92.97 95.85 100.00 93.50 100.00 100.00 46.79 58.06 40.96 100.00 100.00 100.00 100.00

4. Unduplicated Persons Served (HMIS)

4130 4125 3981 3677 1229 1094 832 758 756 1025 1215 1485 280 908 1199 1106 685 1175 1798 2031

5. Total Leavers (HMIS) 3675 3727 3517 3299 850 833 630 605 141 134 164 168 167 604 722 787 529 657 1389 1896

6. Destination of Don’t Know, Refused, or Missing (HMIS)

2554 1650 691 711 44 104 6 0 11 12 15 5 21 162 5 34 102 161 685 1343

7. Destination Error Rate (%) 69.50 44.27 19.65 21.55 5.18 12.48 0.95 0.00 7.80 8.96 9.15 2.98 12.57 26.82 0.69 4.32 19.28 24.51 49.32 70.83

FY2017 - SysPM Data Quality

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County of Riverside Continuum of Care

WRITTEN STANDARDS

PROPOSED for Approval: AUGUST 22, 2018

Riverside Continuum of Care (CoC) Written Standards for Providing Continuum of Care Assistance

The Riverside County CoC is responsible for coordinating and implementing a system-wide approach to meet the needs of the population and subpopulation experiencing homelessness within the geographic area of Riverside County. Both the Emergency Solution Grant Rules and Regulations (ESG) and the Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH) Continuum of Care Program Interim Rules state that the CoC, in consultation with recipients of ESG program funds within the geographic area,

(1) Establish and consistently follow written standards for providing CoC assistance. (2) Establish performance targets appropriate for population and program type. (3) Monitor recipient and sub-recipient performance.

In accordance with Title 24 of the Code of Federal Regulations (24 CFR) Part 578, the Riverside County CoC has developed the following written standards. In conjunction with 24 CFR Part 578, these standards will apply to all projects that receive HUD and ESG funding.

The goal of these standards is to synthesize key elements of the HUD regulations with the processes and priorities of the Riverside County CoC to ensure that the CoC programs are administered fairly and methodically. The goals of the written standards are to:

Assist with the coordination of service delivery across the geographic area and will be the foundation of the county-wide coordinated entry system.

Assist in assessing individuals and families consistently to determine program eligibility.

Assist in administering programs fairly and methodically. Establish common performance measurements for all CoC components. Provide the basis for the monitoring of all CoC and ESG funded projects.

These written standards include policies and procedures for evaluating individuals’ and families’ eligibility for assistance for

1. Permanent Supportive Housing (PSH) 2. Rapid Re-Housing (RRH) 3. Transitional Housing (TH) 4. Emergency Shelter (ES) 5. Street Outreach (SO) and 6. Homelessness Prevention (HP)

All programs that receive ESG or CoC funding are required to abide by these written standards. The CoC strongly encourages programs that do not receive either of these sources of funds to accept and utilize these standards.

CoC and ESG Coordination

These written standards have been developed in conjunction with ESG recipients (Riverside County Economic Development Agency (EDA), City of Riverside, and the City of Moreno Valley), the CoC Collaborative Applicant and with service providers to allow for input on standards, performance measures and the process for full implementation of the standards throughout the CoC from the prospective of those organization that are directly providing homeless and housing services, Permanent Supportive Housing (PSH), Rapid Re-Housing (RRH), Emergency Shelter (ES), and Transitional Housing (TH). The CoC Written Standards have been approved by the CoC, the County, and City ESG recipients.

These written standards will be reviewed and revised at least annually. Revisions that would affect the Coordinated Entry process would be made as soon as possible. The Riverside County CoC will continue to build upon and refine this document.

Housing First Model

Irrespective of the program type, all HUD and ESG funded programs are required to utilize a housing first approach to housing assistance. The housing first approach incorporates a model of housing assistance that prioritizes rapid placement and stabilization in permanent housing that does not have service participation requirements or preconditions (such as sobriety or a minimum income threshold). Emergency Shelter, Transitional Housing and Supportive Service Only projects may be considered to be using a housing first model if they operate with low-barriers, work to move people into permanent housing quickly, do not require participation in supportive services, and, for transitional housing projects, do not require any preconditions for moving into the transitional housing (2015 HUD CoC NOFA).

Coordinated Entry System To minimize barriers to housing access and ensure timely placement, all CoC and ESG sub-recipients are required to participate in and receive referrals through Riverside County’s Coordinated Entry System (CES). The CES uses a no-wrong-door approach in which homeless individuals who engage with any agency within the Riverside County CoC are entered into the system. This system ensures that every homeless individual is known by name, provides assistance based on an individual’s unique needs, and ensure that housing matches are the right fit. See Appendix B, Riverside County CoC Coordinated Entry System (CES) Policies & Procedures.

Universal Assessment All individuals will be assessed using a comprehensive, universal assessment tool called the Vulnerability Index Service Prioritization Decision Assistance Tool (VI-SPDAT) which is useful for initial triage and entry assessment. This tool guarantees that individuals’ levels of need and eligibility determinations are made in an informed and objective manner.

Homeless Management Information System All sub-recipients are required to participate in the Homeless Management Information System (HMIS) per the ESG and CoC Interim Rule (24 CFR 576 and 578). HMIS provides an opportunity to document homelessness and helps to ensure coordination between service providers while avoiding duplication of services and client data.

Equal Access in Accordance with an Individual’s Gender Identity in Community Planning and Development Funded Programs

The Riverside County Continuum of Care non-discriminatory policy, regarding the U.S. Department of Housing and Urban Development (HUD) final rule regarding equal access to Community Planning and Development (CPD) funded programs regardless of sexual orientation, gender identity, and marital status will ensure that individuals are aware of

their rights to equal access to CPD funded programs. Thus, all CPD funded programs, including Continuum of Care and Emergency Solutions Grant funded programs, must comply with the following requirements:

Determine client eligibility for housing regardless of sexual orientation, gender identity, or marital status, and must not discriminate against clients who do not conform to gender or sex stereotypes (i.e., because of gender identity);

Grant equal access to CPD funded programs or facilities consistent with client gender identity, and provide the client's family with equal access;

MUST NOT ask clients to provide anatomical information or documentation (i.e., ID), physical, or medical evidence of gender identity; and

Take non-discriminatory steps when necessary and appropriate to address privacy concerns raised by any residents or occupants.

These requirements are identical to those provided by HUD in a notice for Continuums of Care to adopt: see https://www.hudexchange.info/resources/documents/Notice-on-Equal-Access-Rights.pdf In accordance with the guidance provided by HUD in 24 CFR 5 in the Federal Register, vol. 81, No. 183, all CPD funded programs will “post on bulletin boards and in other public spaces where information is typically

https://www.hudexchange.info/resources/documents/Notice-on-Equal-Access-Rights.pdf

https://www.hudexchange.info/resources/documents/Notice-on-Equal-Access-Rights.pdf

made available a notice entitled “Equal Access Regardless of Sexual Orientation, Gender Identity, or Marital Status for HUD’s Community Planning and Development Programs.” The post will include the requirements noted above. In addition, all CPD funded programs will adhere to the requirements concerning record Keeping in 24 CFR 5, which states that

“providers must document and maintain, for a period of 5 years, records of compliance with the requirements of this rule regarding establishing or amending policies and procedures.”

Riverside County Continuum of Care Emergency Transfer Plan for Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking In accordance with the Violence Against Women Act (VAWA), this plan provides tenants who are victims of domestic violence, dating violence, sexual assault, or stalking to request an emergency transfer from the tenant’s current unit to another unit. The ability to request a transfer is available regardless of sex, gender identity, or sexual orientation. (See Addendum)

Written Standards for Permanent Supportive Housing

The Riverside County CoC-PSH program provides permanent housing and supportive services to individuals and families with a disability, prioritizing those who are chronically homeless. The program is designed to reintegrate this highly vulnerable population into the community by addressing their basic needs for housing and providing ongoing support. There are two key components of the Riverside County CoC-PSH program: permanent housing and supportive services.

Using a housing first approach, program participants are provided with rapid access to permanent housing with minimal preconditions. Good credit or rental history are not required to receive housing. Tenants can remain in their homes as long as the basic requirements of tenancy are met—paying the rent (as applicable), not interfering with other tenants’ use of their homes, not causing property damage, etc. This ensures participants have a private and secure place to make their home, just like other members of the community, and provides them with a stable foundation from which they can pursue their goals.

Chronically Homeless Definition

A chronically homeless individual or head of household as defined in 24 CFR 578.3 for whom both of the following are true:

i. The chronically homeless individual or head of household of a family has been homeless and living in a place not meant for human habitation, a safe haven, or in an emergency shelter for at least 12 months either continuously or on at least four separate occasions in the last 3 years, where the cumulative total length of the four occasions equals at least 12 months; Each period separating the occasions must include at least 7 nights of living in a situation other than a place not meant for human habitation, in an emergency shelter, or in a safe haven.

ii. If the individual has been living in the facility for fewer than 90 days and had been living in a place not meant for human habitation, a safe haven, or in an emergency shelter immediately before entering the institutional care facility.

PSH Performance Benchmarks

All PSH providers should meet or exceed project quality goals established by HUD and CoC guidelines which include the following:

At least 80 percent of project participants either remained in permanent housing or exited to permanent housing;

At least 20 percent or more of project participants have employment income (or other sources such as SSI and/or SSDI, for those who are not employable);

At least 54 percent of project participants increased their income from sources other than employment in a given operating year;

At least 56 percent of project participants obtained mainstream benefits; and

100 percent of the project participants came from the street, or other locations not meant for human habitation, emergency shelters, or safe havens.

In addition, PSH providers must:

Implement a housing first approach.

Fill vacant beds with only chronically homeless persons.

Eligible Clients Eligible clients must also meet eligibility criteria as defined in the NOFA under which the program was funded.

For dedicated permanent supportive housing beds, when a participant exits the program, the bed must be filled by another chronically homeless participant unless there are no chronically homeless persons located within the CoC’s geographic area. This concept only applies to permanent supportive housing projects. (24 CFR 578.3, 2015 HUD CoC NOFA).

For permanent supportive housing beds within a CoC’s geographic area that are not currently dedicated specifically for use by the chronically homeless, CoCs and projects are strongly

encouraged to prioritize the chronically homeless in non-dedicated permanent supportive housing beds as they become available through turnover. This concept only pertains to permanent supportive housing projects (24 CFR 578.3, 2015 HUD CoC NOFA).

Prioritizing Chronically Homeless PSH is not a one-size-fits-all approach and should only be offered to those households that truly need that level of support. Thus, to use our limited resources in the most effective means possible, the Riverside County CoC is committed to prioritizing those most in need through an established order of priority. Within that order of priority, all CoC-PSH funded programs are required to ensure compliance with the “chronically homeless” definition and to fill vacant beds with chronically homeless individuals (CPD-16-011(7/25/16)).

The Riverside County CoC has developed an order of priority to establish a uniform process for prioritizing placement into PSH through the CES. The overarching intent of this order of priority is to ensure that chronically homeless persons with the longest lengths of time homeless and the most severe service needs are prioritized for housing.

1) First Priority-Homeless Individuals and Families with a Disability with Long Periods of Episodic Homelessness and Severe Service Needs.

2) Second Priority-Homeless Individuals and Families with a Disability with Severe

Service Needs.

3) Third Priority-Homeless Individuals and Families with a Disability coming from Places Not Meant for Human Habitation, Safe Haven, or Emergency Shelter without Severe Service Needs.

4) Fourth Priority-Homeless Individuals and Families with a Disability coming from

Transitional Housing.

CoC Records

In addition to the records required in 24 CFR 578.103, Riverside County CoC documents and maintains the following documentation:

1. Evidence of written standards that incorporate the priorities in Section III. of this Notice, as adopted by the CoC;

2. Evidence of a standardized assessment tool; The use of a standardized assessment tool may be evidenced by written policies and procedures referencing a single standardized assessment tool that is used by all CoC Program-funded PSH recipients within the geographic area.

3. Evidence that the written standards were incorporated into the coordinated assessment policies and procedures.

Recipient Recordkeeping Requirements

In addition to the records required in 24 CFR 578.103, recipients of Riverside County CoC Program-funded PSH that is required by grant agreement to document the chronically homeless status of program participants in some or all of its PSH beds must maintain the following records:

1. Written Intake Procedures 2. Evidence of Chronically Homeless Status

Leasing Requirements

Leasing projects involve the leasing of property or portions of property (including single units) not owned by the recipient for use in providing PSH or supportive services. With leasing projects, the lease is between the sub-recipient and the landowner while the occupancy agreement or sublease is between the sub-recipient and program participant. Leasing funds may be used to pay up to 100% of the costs of leasing a structure. When electricity, gas, and water are included in the rent, these utilities may be paid from leasing funds. If the landlord does not provide utilities, these utility costs are an operating cost, except for supportive service facilities. Leasing funds cannot be used to lease units or structures owned by the recipient, sub-recipient, or their parent, subsidiary, or affiliated organization. HUD has the authority, however, to grant an exception to the ownership clause for good cause.

PSH Written Standards #1 – No Designated Length of Stay

Program participants are provided housing without a designated length of stay that permits them to live as independently as possible.

Consistent with the definition of permanent housing in section 401 of the McKinney-Vento Act and § 578.3 of this interim rule, the permanent housing component is community-based housing without a designated length of stay that permits formerly homeless individuals and families to live as independently as possible. The interim rule clarifies that Continuum of Care funds may be spent on two types of permanent housing: permanent supportive housing for persons with disabilities (PSH) and rapid rehousing that provides temporary assistance (i.e., rental assistance and/or supportive services) to program participants in a unit that the program participant retains after the assistance ends.

Leasing and Occupancy Agreements

A key component in CoC leasing and rental assistance is leasing and occupancy agreements.

All participants must have a signed agreement outlining the terms of their housing. Two individuals in a shared housing situation must have their own lease and their own bedroom unless the two individuals are presented together as a household.

PSH Written Standards #2 – Lease Agreement

The program participant must be the tenant on a lease for a term of at least one year that is renewable and is terminable only for cause. The lease must be renewable for terms that are a minimum of one month long.

HUD clarifies that to be permanent housing, “the program participant must be the tenant on a lease for a term of at least one year that is renewable and is terminable only for cause. The lease must be renewable for terms that are a minimum of one month long.” HUD has determined that requiring a lease for a term of at least one year that is renewable and terminable only for cause, assists program participants in obtaining stability in housing, even when the rental assistance is temporary (CFR 578.77).

Rental Assistance & Restrictions

Rental assistance grants are differentiated from leasing grants in that these grants provide rental assistance to eligible persons for permanent housing. For rental assistance grants, the lease is between the program participant and the landowner or sub-lessor. Grant funds may

be used for permanent supportive housing rental assistance. Rental assistance cannot be provided to a program participant who is already receiving rental assistance or living in a housing unit receiving rental assistance or operating assistance through other federal, State, or local sources.

Supportive Services

Once in housing, program participants have access to the support services that they need and want to live as independently as possible. Although PSH is designed for people who need supportive services, accepting these services is not a condition of housing. A person’s

PSH Written Standards #3 – Restricted Assistance and Disabilities

erma e su ive sin ca y provide assistance t divid a s disa ies and ami ies i c ne a r c d as a disa y.

home is a place to live rather than a treatment setting. As such, supportive services are voluntary, but can and should be used to engage tenants and ensure housing stability persistently. Tenants receive assistance in defining their needs and preferences through annual assessments of service needs and individualized support plans that reflect those preferences. On-site residential supervision is provided as needed to facilitate the adequate provision of supportive services to the residents (CFR 578.37).

Recipients and sub-recipients may require the program participants to take part in supportive services that are not disability-related services provided through the project as a condition of continued participation in the program. Examples of disability-related services include, but are not limited to, mental health services, outpatient health services, and provision of medication, which are provided to a person with a disability to address a condition caused by the disability. Notwithstanding this provision, if the purpose of the project is to provide substance abuse treatment services, recipients and sub-recipients may require program participants to take part in such services as a condition of continued participation in the program (CFR 578.75).

Supportive services are voluntary, but can and should be used to engage tenants to ensure housing stability persistently - Supportive services are proactively offered to help tenants achieve and maintain housing stability, but tenants are not required to participate in services as a condition of tenancy. Techniques such as harm reduction and motivational interviewing may be useful. Harm reduction techniques can confront and mitigate the harms of drug and alcohol use through non-judgmental communication while motivational interviewing may be useful in helping households acquire and utilize new skills and information.

PSH Written Standards #4 – Supportive Services

ive services desig ed mee e eeds r ram ar ici a s m st e made ava a e e r ram ar ic a s.

PSH Written Standards #5 – Duration of Supportive Services Assistance

ive services e a e r ram ar ici a s ive as de e de y as ossib e m s e vided hr he ra i heir residence

Housing Quality Standards (HQS)

Under the CoC Program, all housing that is leased with Continuum of Care program funds, or for which rental assistance payments are made with the Continuum of Care program funds, must meet the applicable Housing Quality Standards (HQS) under 24 CFR 982.401 of this title, except that 24 CFR 982.401(j) applies only to housing occupied by program participants receiving tenant-based rental assistance.

HQS dictates that, at a minimum, the unit must have a living room, a kitchen, and a bathroom. HQS requirements also dictate that the bathroom must be contained within the unit, afford privacy (usually meaning a door, although no lock is required), and be for the exclusive use of the occupants. Additionally, the unit must have suitable space and equipment to store, prepare, and serve food in a sanitary manner. This includes a requirement for an oven and stove or range, a refrigerator of appropriate size for the family, and a kitchen sink with hot and cold running water. Hot plates are not acceptable substitutes for stoves or ranges. However, a microwave oven may be used in place of a conventional oven, stove, or range if the oven/stove/range are tenant supplied or if microwaves are furnished in both subsidized and unsubsidized units in the building or premises.

The CoC Program also allows for shared housing/roommate situations in projects with leasing or rental assistance funds. Each household must have the bedroom size that fits their household size. In other words, two individuals in a shared housing situation must have their own lease and their own bedroom. The only situation where two people would be sharing one bedroom would be if they presented together as a household.

PSH Written Standards #7 – One Person per Bedroom

Two individuals in a shared housing situation must have their own lease and their own bedroom unless the two individuals are presented together as a household.

Program Income

Program income includes the following (CFR 578.97):

PSH Written Standards #6 – Supportive Services Agreement

r ram ar ic a s may e re ired ake ar su ive services a are disa y re a ed services ( c d su sta ce a se rea me services) rovided r

e r c as a c d c ed ar ic a e r ram H ever H D e ds elieve a ese ki ds r iremen s ca e arriers a d s d e rare a d

mi ima sed at a

(a) Defined. Program income is the income received by the recipient or sub-recipient

directly generated by a grant-supported activity.

(b) Use. Program income earned during the grant term shall be retained by the recipient and added to funds committed to the project by HUD and the recipient, used for eligible activities in accordance with the requirements of this part. Costs incident to the generation of program income may be deducted from gross income to calculate program income, provided that the costs have not been charged to grant funds.

(c) Rent and occupancy charges. Rents and occupancy charges collected from program participants are program income. In addition, rents and occupancy charges collected from residents of transitional housing may be reserved, in whole or in part, to assist the residents from whom they are collected to move to permanent housing.

PSH Written Standards #8 – Program Income

Program income generated from rent and occupancy charges may be collected from program participants and added to funds committed to the project by HUD and used for eligible program activities.

Calculating Occupancy Charges and Rent

Calculating occupancy charges and rent (b) (1) (2) (3) notes the following about occupancy agreements (CFR 578.77):

(b) Calculation of occupancy charges. Recipients and sub-recipients are not required to impose occupancy charges on program participants as a condition of residing in the housing. However, if occupancy charges are imposed, they may not exceed the highest of: (1) 30 percent of the family’s monthly adjusted income (adjustment factors include the number of people in the family, t he age of family members, medical expenses, and child-care expenses);

(2) 10 percent of the family’s monthly income; or

(3) If the family is receiving payments for welfare assistance from a public agency and a part of the payments (adjusted in accordance with the family’s actual housing costs) is specifically designated by the agency to meet the family’s housing costs, the portion of the payments that is designated for housing costs.

PSH Written Standards #9 – Calculating Occupancy Charges and Rent

If occupancy charges are imposed, they may not exceed the highest of 1) 30 percent of the family’s monthly adjusted income (adjustment factors include the number of people in the family, age of family members, medical expenses, and child-care expenses); 2) 10 percent of the family’s monthly income; or 3) If the family is receiving payments for welfare assistance from a public agency, and a part of the payments (adjusted in accordance with the family’s actual housing costs) is specifically designated by the agency to meet the family’s housing costs, the portion of the payments that is designated for housing costs. Recipients or sub-recipients must examine a program participant’s income initially, and at least annually after that, to determine the amount of the contribution toward rent payable by the program participant. Adjustments to a program participant’s contribution toward the rental payment must be made as changes in income are identified (CFR 578.77).

PSH Written Standards #10 – Examining Program Participant’s Initial Income

A program participant’s initial income must be examined at least annually to determine the amount of the contribution toward rent payable by the program participant and adjustments to a program participant’s contribution toward the rental payment must be made as changes in income are identified.

As a condition of participation in the program, each program participant must agree to supply the information or documentation necessary to verify the program participant’s income. Program participants must provide the recipient or sub-recipient with information at any time regarding changes in income or other circumstances that may result in changes to a program participant’s contribution toward the rental payment (CFR 578.77).

Recordkeeping Requirements

To use our limited resources in the most effective means possible, the Riverside County CoC has established uniform recordkeeping requirements for all PSH grant recipients. These requirements ensure compliance with HUD’s definition of homelessness, chronic homelessness, and the recordkeeping requirements set forth in CFR 578.103 and Notice CPD-16-011. The following documentation of annual income must be kept by recipient or sub-recipient:

(i) Income evaluation form specified by HUD and completed by the recipient or sub-recipient; and

(ii) Source documents (e.g., most recent wage statement, unemployment compensation statement, public benefits statement, bank statement) for the assets

held by the program participant and income received before the date of the evaluation;

(iii) To the extent that source documents are unobtainable, a written statement by the relevant third party (e.g., employer, government benefits administrator) or the written certification by the recipient’s or sub-recipient’s intake staff of the oral verification by the relevant third party of the income the program participant received over the most recent period; or

(iv) To the extent that source documents and third-party verification are unobtainable, the written certification by the program participant of the amount of income that the program participant is reasonably expected to receive over the 3- month period following the evaluation.

Recalculating Occupancy Charges and Rent

To use the resources of the Riverside County CoC in the most effective means possible, the Riverside County CoC has established uniform recordkeeping requirements for all PSH grant recipients. These requirements ensure compliance with HUD’s definition of homelessness, chronic homelessness, and the recordkeeping requirements set forth in 24 CFR 578.103 and Notice CPD-16-011. All records must be retained for the greater of 5 years.

Income must be calculated in accordance with 24 CFR 5.609 and 24 CFR 5.611(a). Recipients and sub-recipients must examine a program participant’s income initially, and if there is a change in family composition (e.g., the birth of a child) or a decrease in the resident’s income during the year, the resident may request an interim reexamination, and the occupancy charge will be adjusted accordingly.”

Termination of Assistance

PSH program recipients may terminate assistance to a participant who violates program

PSH Written Standards #11 – Verifying Program Participant’s Initial Income

Eac ram r ici m s a ree s y he ma d me aecessary ver y e r ram ar ic a s i c e

PSH Written Standards #12 – Recalculating Occupancy Charges and Rent

ere is a c a e am y c (e the ir a c d) a decrease e reside s c e d ri e year e residen may r es a i erim reexami a i a d he cc ncy char e i e adj s ed acc rdi y

requirements or conditions of occupancy utilizing a formal process that recognizes the due process of law. Recipients may resume assistance to a participant whose assistance has been terminated.

Recipients that are providing permanent supportive housing for hard-to-house populations of homeless persons must exercise judgment and examine all circumstances in determining whether termination is appropriate in the most severe cases.

Determining Written Standards for Rapid Rehousing

Rapid rehousing is considered permanent housing. Rapid Re-housing is an intervention designed to move homeless individuals and families into permanent housing as quickly as possible. Rapid Re-housing programs focus on eliminating barriers to moving individuals and families quickly into permanent housing by providing housing location services and financial assistance for housing-related expenses (e.g., rent arrears, ongoing rental assistance, moving costs). Rapid Re-housing services are designed with a housing first approach to get individuals and families in permanent housing and keep them stable once they are there.

In Riverside County, Rapid Re-Housing is a critical strategy for ending homelessness for households with children due to the shortage of affordable housing. It is also a high priority for single adults who assess as self-sufficient and can address affordability through a combination of shared housing and increasing income.

Types of rapid rehousing assistance include:

Rental assistance; Case management; Supportive services; and Security deposits.

Eligible Clients

Eligible clients must meet HUD’s Category 1 definition of homelessness which is: Individuals and families who lack a fixed, regular, and adequate nighttime residence:

An individual or family with a primary nighttime residence that is a public or private

PSH Written Standards #13 – Termination of Assistance

ssista ce may e erm a ed a r ram ar ic a a es r ram re ireme s c d i s occ a cy y rovid a ma r cess a rec es e d e r ess a

place not designed for or ordinarily used as regular sleeping accommodation for human beings, including a car, park, abandoned building, bus or train station, etc.

An individual or family living in a supervised publicly or privately operated shelter designated to provide temporary living arrangements (including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by federal, state, or local government programs for low-income individuals);

An individual who is exiting an institution where he or she resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution; or

An individual fleeing or attempting to flee domestic violence if also literally homeless;

Eligible clients must also meet eligibility criteria as defined in the NOFA under which the program was funded.

RRH Performance Benchmarks

All RRH providers should meet or exceed project quality goals established by HUD and CoC guidelines which include the following:

At least 80 percent of project participants either remained in permanent housing or exited to permanent housing;

At least 20 percent or more of project participants have employment income (or other sources such as SSI and/or SSDI, for those who are not employable);

At least 54 percent of project participants increased their income from sources other than employment in a given operating year;

At least 56 percent of project participants obtained mainstream benefits; and

100 percent of the project participants came from the street, or other locations not meant for human habitation, emergency shelters, or safe havens.

In addition, RRH providers must:


Prioritizing Rapid Rehousing

Recently, HUD provided guidance for rapid rehousing regarding prioritizing subpopulations. HUD noted in a SNAPS In Focus: Rapid Re-Housing As a Model and Best Practice, August 6, 2014, that

Rapid re-housing can be effective for many populations, such as families with children, youth aging out of foster care, domestic violence survivors, single adults, and veterans, but should be targeted to those households that would not be able to get out of homelessness without the assistance. It is particularly a key strategy for achieving the Opening Doors goal of ending family, youth, and child homelessness by 2020 (SNAPS In Focus: Rapid Re-Housing As a Model

and Best Practice, 8/6/14).

Rapid re-housing should prioritize people with more challenges, including those with no income, poor employment prospects, troubled rental histories, and criminal records. Providers should link participants with community resources that will help them achieve longer-term stability and well-being. Now is the time for communities to be working together to establish written standards for administering rapid re-housing and thinking strategically about how this type of assistance will be used most effectively within the CoC (SNAPS In Focus: Rapid Re-Housing As a Model and Best Practice, 8/6/14).”

Rapid re-housing is an effective intervention for many different types of households experiencing homelessness, including those with no income, with disabilities, and with poor rental history. The majority of households experiencing homelessness are good candidates for rapid re-housing. The only exceptions are households that can exit homelessness with little or no assistance, those who experience chronic homelessness and who need permanent supportive housing, and households who are seeking a therapeutic residential environment, including those recovering from addiction.

The Riverside County CoC will prioritize the following subpopulations:

1) families with children 2) domestic violence survivors 3) single adults 4) veterans that can exit homelessness with little or no assistance, those who

experience chronic homelessness and who need permanent supportive housing, and households who are seeking a therapeutic residential environment, including those recovering from addiction.

Lease Requirements

In compliance with HUD requirements, Riverside County CoC clarifies that to be permanent housing, the program participant must be the tenant on a lease for a term of at least one year that is renewable and is terminable only for cause. The lease must be renewable for terms that are a minimum of one month long. HUD has determined that requiring a lease for a term of at least one year that is renewable and terminable only for cause, assists program participants in obtaining stability in housing, even when the rental assistance is temporary.

RRH Written Standards #1 – Lease Agreement

e r ram ar ici a s e e ena a ease r a erm a eas e year at is ren a e a d is ermi a e y r ca se. e ease s e ren a e r erms aare a mi i m e

Rental Assistance

The Riverside County CoC and ESG funds may provide supportive services and/or short-term (up to 3 months) and/or medium-term (for 3 to 24 months) tenant-based rental assistance, as necessary to help a homeless individual or family, with or without disabilities, move as quickly as possible into permanent housing and achieve stability in that housing (CFR 578.51, 578.53).

RRH Written Standards #2 – Rental Assistance

Program participants may receive short-term (up to 3 months) and/or medium-term (for 3 to 24 months) tenant-based rental assistance.

Riverside County CoC and ESG programs may set a maximum amount or percentage of rental assistance that a program participant may receive, a maximum number of months that a program participant may receive rental assistance, and/or a maximum number of times that a program participant may receive rental assistance. The recipient or sub-recipient may also require program participants to share in the costs of rent. For the purposes of calculating rent for rapid rehousing, the rent shall equal the sum of the total monthly rent for the unit and, if the tenant pays separately for utilities, the monthly allowance for utilities (excluding telephone) established by the public housing authority for the area in which the housing is located (CFR 578.37).

RRH Written Standards #3 – Amount of Rental Assistance

Standards for determining the share of rent and utility costs that each program participant must pay, if any, will be based on the following guidelines:

The maximum amount of rent that a participant will pay can be up to 100% of the

rental amount;

The maximum percentage of income paid by participants towards rent at program completion shall be no more than 50%. However, in certain circumstances, on a case-by-case basis, there may be participants whose rental share may exceed 50% of the rent based on their financial circumstances. In general, the goal will be that participants generally pay no more than 50% of their income in rent;

100% of the cost of rent in rental assistance may be provided to program participants. However, to maximize the number of households that can be served with rapid re-housing resources, it is expected that the level of need will be based on the goal of providing only what is necessary for each household to be stably housed for the long term;

The rent charged for a unit must be reasonable in relation to rents currently being charged for comparable units in the private unassisted market and must not be in excess of rents currently being charged by the owner for comparable unassisted units.

RRH Written Standards #4 – Duration of Assistance

Program participants may receive up to 24 months of rental assistance. However, it is expected that program participants will only receive the level of assistance necessary to be stably housed for the long-term.

Grant funds may be used for rental assistance for homeless individuals and families. Rental assistance cannot be provided to a program participant who is already receiving rental assistance or living in a housing unit receiving rental assistance or operating assistance through other federal, State, or local sources (CFR 578.51).

RRH Written Standards #5 – Receiving Rental Assistance through Other Sources

Rental assistance cannot be provided to a program participant who is already receiving rental assistance or living in a housing unit receiving rental assistance or operating assistance through other federal, State, or local sources.

Security Deposits Grant funds may be used for security deposits in an amount not to exceed two months of rent. An advance payment of the last month’s rent may be provided to the landlord, in addition to the security deposit and payment of first month’s rent (CFR 578.51).

RRH Written Standards #6 – Security Deposits including Last Month’s Rent

Program participants may receive funds for security deposits in an amount not to exceed two months of rent.

Case Management

The Riverside County CoC has defined case management as a collaborative process that assesses, plans, implements, coordinates, monitors, and evaluates the options and services required to meet the client’s health and human service needs. It is characterized by advocacy, communication, and resource management and promotes quality and cost-effective interventions and outcomes. Case management focuses on housing stability and placement, with an emphasis on the arrangement, coordination, monitoring, and delivery of services related to housing needs and improving housing stability.

A meeting with a case manager is required to receive RRH assistance, although it is not necessarily the first step. Some communities might have a screening, intake, assessment and eligibility determination process that precedes assignment to a case manager, while other communities will have case managers performing the eligibility task. Regardless of the arrangement, the meeting with the case manager should be regarded not only as a program requirement but also as an early opportunity to help a household improve its housing stability during and beyond the period of RRH assistance.

RRH Written Standards #7 – Case Management

Program participants must meet with a case manager, not less than once per month to assist the program participant in ensuring long-term housing stability.

Supportive Services Continuum of Care funds may provide supportive services, as set forth in § CFR 578.53, and/or short-term (up to 3 months) and/or medium-term (for 3 to 24 months) tenant-based rental assistance, as set forth in § CFR 578.51(c), as necessary to help a homeless individual or family, with or without disabilities, move as quickly as possible into permanent housing and achieve stability in that housing.

RRH Written Standards #8 – Supportive Services

Program participants may receive supportive services as set forth in § 578.53 (see Appendix B)

RRH Written Standards #9 – Duration of Supportive Services

Program participants may receive supportive services for no longer than s i x months after rental assistance stops.

Re-evaluating Participants

In compliance with HUD requirements, CoC and ESG programs must re-evaluate, not less than once annually, that the program participant lacks sufficient resources and support networks necessary to retain housing without Continuum of Care assistance and the types and amounts of assistance that the program participant needs to retain housing. The recipient or sub-recipient may require each program participant receiving assistance to notify the recipient or sub-recipient of changes in the program participant’s income or other circumstances (e.g., changes in household composition) that affect the program participant's need for assistance. When notified of a relevant change, the recipient or sub-recipient must

reevaluate the program participant’s eligibility and the amount and types of assistance that the program participant needs (CFR 578.37).

RRH Written Standards #10 – Re-evaluation

Program participants must be re-evaluated, not less than once annually, to determine whether program participants lack sufficient resources and support networks necessary to retain housing without Continuum of Care assistance and the types and amounts of assistance that the program participant needs to retain housing.

Determining Written Standards for Transitional Housing

Transitional housing means housing, where all program participants have signed a lease or occupancy agreement, the purpose of which is to facilitate the movement of homeless individuals and families into permanent housing within 24 months or such longer period as HUD determines necessary. The program participant must have a lease or occupancy agreement for a term of at least one month that ends in 24 months and cannot be extended (CFR 578.3).

Riverside County CoC understands that there are families and individuals who need more assistance than rapid re-housing offers but who do not qualify for permanent supportive housing. Transitional housing should be reserved for those populations that most need that type of intervention – programs that serve domestic violence survivors and youth and those that provide substance abuse treatment come to mind first – rather than being used either as a holding pattern for those that really need permanent supportive housing or those that need less intensive interventions (SNAPS Weekly Focus (9/18/2013)).

Eligible Clients

Individuals and families defined as Homeless under the following categories are eligible for assistance in TH projects: Category 1 – Literally Homeless

Category 2 – Imminent Risk of Homelessness Category 4 – Fleeting/Attempting to Flee Domestic Violence

HUD’s Category 1 definition of homelessness is:

Individuals and families who lack a fixed, regular, and adequate nighttime residence:

An individual or family with a primary nighttime residence that is a public or private place not designed for or ordinarily used as regular sleeping accommodation for human beings, including a car, park, abandoned building, bus or train station, etc.;

An individual or family living in a supervised publicly or privately operated shelter designated to provide temporary living arrangements (including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by federal, state, or local government programs for low-income individuals); or

An individual who is exiting an institution where he or she resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution.

Eligible clients must also meet eligibility criteria as defined in the NOFA under which the program was funded. The 2015 HUD CoC NOFA states that recent research shows that transitional housing is generally more expensive than other housing models serving similar populations with similar outcomes. HUD also recognizes that transitional housing may be an effective tool for addressing certain needs such as:

housing for underage homeless youth; safety for persons fleeing domestic violence; and assistance with recovery from addiction.

TH Performance Benchmarks

The Riverside County CoC strongly encourages sub-recipients to carefully review the transitional housing projects for cost-effectiveness, performance, and for the number and type of eligibility criteria to determine if rapid re-housing might be a better model for the CoC’s geographic area.

All TH providers should meet or exceed project quality goals established by HUD and CoC guidelines which include the following:

At least 80 percent of project participants exited from transitional housing to permanent housing;

At least 20 percent or more of project participants have employment income (or

other sources such as SSI and/or SSDI, for those who are not employable);

At least 54 percent of project participants increased their income from sources other than employment in a given operating year; and

At least 56 percent of project participants obtained mainstream benefits.

In addition, TH providers are required to answer “yes” as to whether the program implements a housing first approach.

Prioritizing Transitional Housing

The Riverside County CoC prioritizes TH as follows (2015 HUD CoC NOFA):

1) Domestic violence survivors and youth ages 18 – 24 will be prioritized for transitional

housing if they are not assessed as chronically homeless.1

2) All chronically homeless individuals and families will not be served through transitional housing unless other housing is not available (Coordinated Entry Brief, pg. 5).2 Such households will be served by permanent supportive housing through a Housing First approach.

Leasing Requirements

Riverside County program participants in transitional housing must enter into a lease agreement for a term of at least one month. The lease must be automatically renewable upon expiration, except on prior notice by either party, up to a maximum term of 24 months (CFR 578.51).

TH Written Standards #1 – Lease Agreement

The program participant must have a lease or occupancy agreement for a term of at least one month that ends in 24 months and cannot be extended.

Transitional housing facilitates the movement of homeless individuals and families to PH within 24 months of entering TH. Grant funds may be used for acquisition, rehabilitation, new construction, leasing, rental assistance, operating costs, and supportive services (CFR 578.37).

TH Written Standards #2 –Duration of Leasing Agreement

The lease with program participant “must be automatically renewable upon expiration, except on prior notice by either party, up to a maximum term of 24 months.”

Written Standards for Emergency Shelters

Eligible Participants are Individuals and families who are homeless. Essential services apply to persons in emergency shelters, renovating buildings to be used as emergency shelters, and operating emergency shelters.

Eligible Clients

Homeless clients entering into the emergency shelter system must meet the HUD criteria for homelessness as either:

literally homeless (Homeless Category 1);

at imminent risk of homelessness (Homeless Category 2);

homeless under another federal statute (Homeless Category 3); or

fleeing/attempting to flee domestic violence (Homeless Category 4).

In addition, ES providers must:


Prioritization and Referral

Emergency shelters will prioritize individuals/families that:

• Cannot be diverted; and

• Are literally homeless; and

• Can be safely accommodated in the shelter; and

• Are not in need of emergency medical or psychiatric services or are a danger to self or others.

Also, note the following:

• Emergency Shelters cannot discriminate per HUD regulations.

• There are no requirements related to ID, income or employment;

• Transgender placement is based on self-identification of gender.

ES Written Standards #1 – Length of Stay

Maximum length of stay is for 90 days.

Written Standard for Street Outreach The Riverside County Continuum of Care (CoC), ESG program and the Coordinated Entry System understands the importance of Street Outreach efforts in our community to identify and assist the most vulnerable homeless and chronically homeless individuals and families. The CoC defines Street Outreach as follows:

Street Outreach (SO) provides “essential services necessary to reach out to unsheltered homeless people; connect them with emergency shelter, housing, or critical services; and provide urgent, non-facility-based care to unsheltered homeless people who are unwilling or unable to access emergency shelter, housing, or an appropriate health facility (24 CFR 576.101).”

SO Written Standard #1 – Engagement

Engage unsheltered homeless persons.

Unsheltered persons are engaged for the purpose of providing immediate support, intervention, and connections with homeless assistance programs and/or mainstream social services and housing programs. Engagement includes locating, identifying, and building “relationships with unsheltered homeless people and engage them for the purpose of providing immediate support, intervention, and connections with homeless assistance programs and/or mainstream social services and housing programs. These activities consist of making an initial assessment of needs and eligibility; providing crisis counseling; addressing urgent physical needs, such as providing meals, blankets, clothes, or toiletries; and actively connecting and providing information and referrals to programs targeted to homeless people and mainstream social services and housing programs, including emergency shelter, transitional housing, community- based services, permanent supportive housing, and rapid re-housing programs (24 CFR 576.101).

SO Written Standard #2 – Emergency Health Services

Link to emergency health services.

Emergency health services include direct outpatient treatment of medical conditions and are provided by licensed medical professionals operating in community-based settings, including streets, parks, and other places where unsheltered homeless people are living. ESG funds may be used only for these services to the extent that other appropriate health services are inaccessible or unavailable within the area. Eligible treatment consists of assessing a program participant's health problems and developing a treatment plan; assisting program participants to understand their health needs; providing directly or assisting program participants to obtain

appropriate emergency medical treatment; and providing medication and follow-up services

(24CFR 576.101).

Emergency mental health services are direct outpatient treatment by licensed professionals of mental health conditions operating in community-based settings, including streets, parks, and other places where unsheltered people are living. ESG funds may be used only for these services to the extent that other appropriate mental health services are inaccessible or unavailable within the community. Mental health services are the application of therapeutic processes to personal, family, situational, or occupational problems to bring about a positive resolution of the problem or improved individual or family functioning or circumstances. (24 CFR 576.101).

SO Written Standard #3 – Mental Health Services

Link emer ency men a ea services

Transportation includes transporting unsheltered people to emergency shelters, or other service facilities are also eligible. Transportation includes travel by outreach workers, social workers, medical professionals, or other service providers are eligible, provided that this travel takes place during the provision of services eligible under this section (24 CFR 576.101).

As indicated in the System Performance Measure #7: Destination Classification (https://www.hudexchange.info/resource/4966/system-performance-measure-7-destination- classification/) promotes successful placement from Street Outreach & Successful Placement in Retention of Permanent Housing, and a street outreach entry in HMIS at the first contact. The entry will begin the process of entering homeless persons engaged by Street Outreach workers into the Coordinated Entry System.

SO Written Standard #4 – Transportation

rovide ra sp a

SO Written Standard #5 – Street Outreach Contacts

ee treac c tac s i e e tered i e C rdi ated E try Systems (CE

http://www.hudexchange.info/resource/4966/system-performance-measure-7-destination-

SO Written Standard #6 – Measuring street exits

Measuring street outreach services that help people exit the streets.

As noted in System-wide performance measure #7: Successful Placement from Street Outreach & Successful Placement in Retention of Permanent Housing, “We are measuring how successful street outreach projects are at helping people move off the “street” and towards permanent housing, recognizing this process may be direct or may involve other temporary situations along the way. This is important because we know that people living on the street and other places not meant for human habitation are at an increased risk of death. In this part of the measure, a lot of places in addition to permanent housing are considered successful destinations, such as emergency shelter, foster care, temporarily staying with family or friends, safe havens, and transitional housing.

The measure is looking for an increase in the percentage of people who exit to positive destinations from a street outreach project during the reporting period.” The Riverside County Coordinated Entry System (CES) will function as the process that connects chronically homeless and homeless individuals and families for individuals identified by Street Outreach Teams to the Continuum of Care (CoC) and Emergency Grants Solutions (ESG) permanent housing programs – Permanent Supportive Housing and Rapid Rehousing. Through the implementation of the Riverside County CoC CES Policies and Procedures, CoC and ESG funded permanent housing programs must accept referrals from the CES.

SO Written Standard #7 – Collaboration

Collaboration amongst all Continuum of Care agencies, Community Street Outreach, and Coordinated Entry Street Outreach for the benefit of serving chronically homeless, and homeless individuals and families in Riverside County.

Written Standards for Homelessness Prevention The Riverside County CoC Homelessness Prevention (HP) program provides supportive services to prevent persons from becoming homeless in a shelter or an unsheltered situation. Funding may also be used to help such persons regain stability in their current housing or other permanent housing.

Eligible Clients Eligibility for services applies to individuals and families who are at imminent risk, or at risk, of homelessness, meaning those who qualify under paragraph (2) and (3) of the homeless definition or those who qualify as at risk of homelessness.

Individuals and families must have an income at, or below, 30% of AMI. Eligible activities include the following:

• Housing Relocation and Stabilization Services • Short- and Medium-Term Rental Assistance

The following guidelines apply to Homelessness Prevention.

FINANCIAL ASSISTANCE

SERVICES Moving costs Housing search & placement

Rent application fees Housing Stability Case Management

Last month's rent Mediation

Utility payments –up to 24 mos. pmts or

6 mos. Arrears

Credit repair

Security deposit –equal to no more than 2 mos. Rent

Legal Services

Utility Deposits

Types of Rental Assistance Length of Assistance 1. Short Term Rental Assistance up to 3 Months

2. Medium Term Rental Assistance 4 to 24 Months

3. Payment of Rental Arrears months, including any late fees

One-time payment up to 6 on the arrears

HP Performance Standards

Based on standards and goals of the local Continuum of Care, Riverside County is proposing the following performance standards for the Emergency Solutions Grant and CoC programs:

a. A reduction in the number of homeless individuals and families seeking emergency shelter services.

b. Expected Outcome: At least 35% of participants assisted will remain in permanent

housing six (6) months after the last assistance.

Eligible Clients

Individuals and families applying for ESG assistance must complete an eligibility pre-screening form. Pre-screening may be completed via phone, online, or at established locations which will include emergency shelter locations. Individuals and families who meet established pre-screening requirements will be scheduled an appointment with a case manager for assessment and eligibility documentation.

Basic Eligibility Requirements Initial Consultation & Eligibility Determination: The household must receive at

least an initial consultation and eligibility assessment with a case manager or other authorized representative who can determine eligibility and the appropriate type of assistance needed. Clients must meet one of the following definitions of homelessness:

1. Literally homeless

2. At imminent risk of homelessness

3. Homeless under federal status

4. Fleeing/attempting to flee domestic violence

Income: The household’s total income must be below 30 percent of Area Median

Income (AMI)

Housing Status: Case files must document the current housing status of the household at application. Housing status will be verified through third-party verification whenever possible. Self-certification of housing status will be considered on a case by case basis.

Riverside County Residency: All households receiving prevention or rapid re-housing assistance under ESG must be residents of Riverside County at time of application.

Lack of identifiable financial resources and/or support networks: To receive ESG rental financial assistance, applicants must also demonstrate the following:

1. No appropriate subsequent housing options have been identified;

2. The household lacks the financial resources to obtain immediate housing or remain in its existing housing; and

3. The household lacks support networks needed to obtain immediate housing or remain in its existing housing.

A. Policies and Procedures for coordination among emergency shelter providers, essential service providers, homelessness prevention and rapid re-housing assistance providers, other homeless assistance providers, and mainstream service and housing providers.

The ESG and CoC program requires coordination among participating agencies. All sub-recipients in Riverside County are experienced homeless providers with a demonstrated track record in fiscal management and the provision of housing and supportive services targeted to homeless households. Additionally, the project administration agreement with sub-recipients will require coordination among agencies receiving funds to administer emergency shelter, essential services, homelessness prevention, re-housing services, and related assistance, and access to mainstream services and housing providers for clients.

Participation in the Continuum of Care ESG and CoC funded agencies have easy access to membership in the Continuum of Care. The Continuum of Care has over 100 member organizations including homeless service providers, veteran service representatives, churches and government organizations. The Continuum of Care meets on a regular basis and shares information about services among participating agencies.

Required Client Information and Referrals To further facilitate collaboration and information sharing, ESG and CoC funded agencies will be required to provide the following information and referrals to program participants:

2-1-1 hotline for social services

Social security benefits

Cal-Works and other income security programs provided by DPSS

Cal-Fresh (formerly known as Food Stamps) assistance

Low Income Energy Assistance Programs

Affordable housing information

Employment assistance and job training programs

Health care and mental health services

Services for victims of domestic violence

Veteran services

Specialized services such as legal services, credit counseling

B. Policies and Procedures for determining and prioritizing which eligible families and individuals will receive homelessness prevention assistance and which eligible families and individuals that will receive re-housing assistance.

Once it is determined that the household meets the basic eligibility guidelines noted above the household will be assessed for the appropriate form(s), level, and duration of financial assistance. The results of this assessment will be formalized in a Housing/Financial Assistance Plan that is signed by both the applicant and the case manager.

Homeless Prevention Assistance Homeless prevention assistance will be targeted to households who are at risk of losing their present housing and becoming homeless. While there are many people who are housed and have a great need for rental assistance, not everyone will become homeless without assistance. A risk assessment will be used to assess the household’s level of crisis and prioritize those who are at greatest risk of becoming homeless. The assessment tool will include vulnerability criteria including but not limited to; income, housing history, food security, childcare, health care, life skills, and other special needs. Due to the limited amount of funding, assistance will be provided on a first come, first served basis, if the applicant meets the eligibility and risk assessment criteria.

C. Standards for determining the share of rent and utility costs that each program participant must pay, if any while receiving homelessness prevention or rapid re-housing assistance.

Limitations on Assistance – Homeless Prevention Riverside County’s rental assistance is intended to stabilize individuals and families who have recently endured difficult financial circumstances that have led them into homelessness or who are at imminent risk of becoming homeless. For homeless prevention assistance, the rental assistance consists of short-term rental assistance (3 months); extended under certain circumstances to medium-term rental assistance (for an additional three months). The total maximum length of assistance is six months. Not every individual or family in need of rental assistance is a candidate for homelessness prevention or rapid re-housing assistance. Rental assistance is not a substitute for Section 8 rental assistance or a permanent rental subsidy, but a tool to help stabilize families or individuals who are at imminent risk of becoming homeless and lack any other resources to help them stabilize their housing situation.

As a general rule, an individual or household should pay approximately 30% of their income towards rent. This requirement may be waived on a case-by-case basis for extreme circumstances. The rental assistance will consist of the remaining portion of the rent, up to $1,000 (excluding the clients’ contribution towards the rent).

Clients are required to be reassessed at regular intervals to monitor progress and levels of self-sufficiency. If a client requires assistance beyond the three-month mark, the ESG rental subsidy will be reduced, and the client will be required to pay a larger portion of the rent

D. Standards for determining how long a particular participant will be provided with rental assistance and whether the amount of that assistance will be adjusted over time.

Rental assistance consists of short-term (up to 3 months) to medium term (up to 6 months) rental assistance to allow individuals or families who have recently encountered a financial crisis that has led them into homelessness or at imminent risk of homelessness, to gain housing stabilization. Since the program consists of temporary assistance aiming at rapid stabilization of households, clients are required to contribute a portion of their income towards rent. Clients with no potential to earn income may not be suitable candidates for this type of assistance unless other subsidies can be accessed after the rental assistance expires.

Clients assisted w i t h homelessness prevention assistance are eligible to receive the rental assistance for up to three months if they meet income eligibility during the three month period and comply with the case management requirements of the program. At the end of the third month, clients must be re-assessed to determine if the client’s rental assistance needs to be extended for an additional t h r e e month period. If the rental assistance is extended for an additional three months, the rental assistance will be reduced and/or adjusted over the remaining time.

Clients assisted under Rapid Re-housing assistance are eligible to receive rental and utility assistance for up to 6 months if they meet income eligibility during the s i x month period. Re-housing clients must be evaluated at regular intervals during the assistance period. Monthly case management is highly recommended. The rental assistance should be reduced gradually, and the client's portion of the rent should be increased during the six month assistance period.

E. Standards for determining the type, amount, and duration of housing stabilization and /or relocation services to provide a program participant, including the limits, if any, on homelessness prevention or rapid re-housing assistance that each program participant may receive, such as the maximum amount of assistance; maximum number of months the program participant receives assistance; or the maximum number of times the program participant may receive assistance.

*Reasonableness Clause The Riverside County Continuum of Care (CoC) will determine each fiscal year the maximum amount of total homelessness prevention or re-housing assistance that

can be given to clients in a given fiscal year and reserve the right to limit established limits as needed. Benefit amount of assistance must be reasonable as determined by the CoC.

Addendum

Riverside County Continuum of Care Emergency Transfer Plan for Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking

In accordance with the Violence Against Women Act (VAWA), this plan provides tenants who are victims of domestic violence, dating violence, sexual assault, or stalking to request an emergency transfer from the tenant’s current unit to another unit. The ability to request a transfer is available regardless of sex, gender identity, or sexual orientation.

This plan incorporates the components listed in § 5.2005(e) of the Violence Against Women Reauthorization Act of 2013: Implementation in HUD Housing Programs as required by the U.S. Department of Housing and Urban Development (HUD) (see Appendix A).

This plan also incorporates all of the requirements listed under Part 878—Continuum of Care Program in the Violence Against Women Reauthorization Act of 2013: Implementation in HUD Housing Programs as required by HUD (see Appendix B).

Protocols and Procedures

1. Model Emergency Transfer Plan for Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking

All covered housing providers (HPs) will adopt the Model Emergency Transfer Plan for Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking (HUD Form 5381) unless a Housing Provider has another plan that meets all VAWA requirements and prefers that plan. HUD as an alternative to creating a local emergency transfer plan published the model plan (See Appendix C).

2. Notice of Occupancy Rights under the Violence Against Women Act

A HP will provide each applicant and each tenant the Notice of Occupancy Rights under the Violence Against Women Act (HUD Form 5380), which explains the VAWA protections as noted in Appendix A.

3. Certification of Domestic Violence, Dating Violence, Sexual Assault, or Stalking, and Alternative Documentation

A Housing Provider will provide each applicant and each tenant the Certification of Domestic Violence, Dating Violence, Sexual Assault, or Stalking, and Alternative Documentation (HUD Form 5382) at the same time each applicant and each tenant is given the Notice of Occupancy Rights under the Violence Against Women Act (HUD Form 5380). The certification is an optional form that documents an incident or incidents of domestic violence, dating violence, sexual assault, or stalking (See Appendix D).

4. Request for an Emergency Transfer

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A tenant who is a victim of domestic violence, dating violence, sexual assault, or stalking is eligible for an emergency transfer if the following requirements are met:

You are a victim of domestic violence, dating violence, sexual assault, or stalking;

You expressly request the emergency transfer;

You reasonably believe you are threatened with imminent harm from further violence if you remain in your current unit;

OR

You are a victim of sexual assault and the assault occurred on the premises during the 90- calendar-day period before you request a transfer.

A HP will provide an Emergency Transfer Request for Certain Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking (HUD Form 5383) as an optional form to request an emergency transfer and certify that the requirements are met (See Appendix E).

5. Confidentiality As noted in the Model Emergency Transfer Plan for Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking (HUD Form 5381), Housing Providers

“will keep confidential any information that the tenant submits in requesting an emergency transfer, and information about the emergency transfer, unless the tenant gives the Housing Provider written permission to release the information on a time limited basis, or disclosure of the information is required by law or required for use in an eviction proceeding or hearing regarding termination of assistance from the covered program. This includes keeping confidential the new location of the dwelling unit of the tenant, if one is provided, from the person(s) that committed an act(s) of domestic violence, dating violence, sexual assault, or stalking against the tenant.”

As noted in the Notice of Occupancy Rights under the Violence Against Women Act (HUD Form 5380), Housing Providers

“must keep confidential any information you provide related to the exercise of your rights under VAWA, including the fact that you are exercising your rights under VAWA.

must not allow any individual administering assistance or other services on behalf of Housing Provider (for example, employees and contractors) to have access to confidential information unless for reasons that specifically call for these individuals to have access to this information under applicable Federal, State, or local law.

must not enter your information into any shared database or disclose your information to any other entity or individual. Housing Provider, however, may disclose the information provided if:


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o You give written permission to Housing Provider to release the information on a time limited basis.

o HP needs to use the information in an eviction or termination proceeding, such as to evict your abuser or perpetrator or terminate your abuser or perpetrator from assistance under this program.

o A law requires Housing Provider or your landlord to release the information.

VAWA does not limit (covered housing provider’s) duty to honor court orders about access to or control of the property. This includes orders issued to protect a victim and orders dividing property among household members in cases where a family breaks up.”

6. Emergency Transfer Timing and Availability Staff receiving the request for transfer will conduct a brief assessment to determine the type of transfer required and the urgency of transfer to ensure safety.

Types of transfers, as outlined in 24 CFR 5.2005 – VAWA protections, include:

“Internal emergency transfer refers to an emergency relocation of a tenant to another unit where the tenant would not be categorized as a new applicant; that is, the tenant may reside in the new unit without having to undergo an application process.

External emergency transfer refers to an emergency relocation of a tenant to another unit where the tenant would be categorized as a new applicant; that is the tenant must undergo an application process in order to reside in the new unit.

Safe unit refers to a unit that the victim of domestic violence, dating violence, sexual assault, or stalking believes is safe.”

Urgency of transfer to ensure safety is paramount. However, the Housing Provider cannot guarantee that a transfer request will be approved or how long it will take to process a transfer request. Nevertheless, the Housing Provider will act as quickly as possible to move a tenant who is a victim of domestic violence, dating violence, sexual assault, or stalking to another unit, subject to availability and safety of a unit.

If a tenant reasonably believes a proposed transfer would not be safe, the tenant may request a transfer to a different unit. If a unit is available, the transferred tenant must agree to abide by the terms and conditions that govern occupancy in the unit to which the tenant has been transferred.

The Housing Provider may be unable to transfer a tenant to a particular unit if the tenant has not or cannot establish eligibility for that unit. If the Housing Provider has no safe and available units for which a tenant who needs an emergency transfer is eligible, the Housing Provider will assist the tenant in identifying otherhousing providers who









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may have safe and available units to which the tenant could move. At the tenant’s request, thehousing provider will also assist tenants in contacting the local organizations offering assistance to victims of domestic violence, dating violence, sexual assault, or stalking.

If a safe unit not available, the tenant may request an emergency transfer within the samehousing provider must receive, at a minimum, additional priority thathousing providers may already provide to other types of emergency transfer requests.

The tenant may request external emergency transfers concurrently with internal transfers if a safe unit is not immediately available.h o us i ng pr ov i d er may be unable to provide immediate transfer to a particular program or unit if the tenant has not established or cannot establish eligibility for that unit.

Tenant transfer to a temporary safe housing location may be necessary for safety. In these instances, transfer may involve movement between housing types (such as moving from a permanent, or market place unit to an emergency safe house or sponsor-based facility). Immediate placement with a known hotel-motel provider will be used as a last resort and will be limited only to the time necessary to locate a more secure setting.

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Appendix A § 5.2005 VAWA protections.

(a) Notification of occupancy rights under VAWA, and certification form.

(1) A covered housing provider must provide to each of its applicants and to each of its tenants the notice of occupancy rights and the certification form as described in this section:

(i) A “Notice of Occupancy Rights under the Violence Against Women Act,” as prescribed and in accordance with directions provided by HUD, that explains the VAWA protections under this subpart, including the right to confidentiality, and any limitations on those protections; and

(ii) A certification form, in a form approved by HUD, to be completed by the victim to document an incident of domestic violence, dating violence, sexual assault or stalking, and that:

(A) States that the applicant or tenant is a victim of domestic violence, dating violence, sexual assault, or stalking;

(B) States that the incident of domestic violence, dating violence, sexual assault, or stalking that is the ground for protection under this subpart meets the applicable definition for such incident under § 5.2003; and

(C) Includes the name of the individual who committed the domestic violence, dating

violence, sexual assault, or stalking, if the name is known and safe to provide.

(2) The notice required by paragraph (a)(1)(i) of this section and certification form required by paragraph (a)(1)(ii) of this section must be provided to an applicant or tenant no later than at each of the following times:

(i) At the time the applicant is denied assistance or admission under a covered housing program;

(ii) At the time the individual is provided assistance or admission under the covered housing program;

(iii) With any notification of eviction or notification of termination of assistance; and

(iv) During the 12-month period following December 16, 2016, either during the annual recertification or lease renewal process, whichever is applicable, or, if there will be no recertification or lease renewal for a tenant during the first year after the rule takes effect, through other means.

(3) The notice required by paragraph (a)(1)(i) of this section and the certification form required by paragraph (a)(1)(ii) of this section must be made available in multiple languages, consistent with guidance issued by HUD in accordance with Executive Order 13166 (Improving Access to

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Services for Persons with Limited English Proficiency, signed August 11, 2000, and published in the FEDERAL REGISTER on August 16, 2000 (at 65 FR 50121).

(4) For the Housing Choice Voucher program under 24 CFR part 982, the project-based voucher program under 24 CFR part 983, the public housing admission and occupancy requirements under 24 CFR part 960, and renewed funding or leases of the Section 8 project-based program under 24 CFR parts 880, 882, 883, 884, 886, as well as project-based section 8 provided in connection with housing under part 891, the HUD-required lease, lease addendum, or tenancy addendum, as applicable, must include a description of specific protections afforded to the victims of domestic violence, dating violence, sexual assault, or stalking, as provided in this subpart.

(b) Prohibited basis for denial or termination of assistance or eviction -

(1) General. An applicant for assistance or tenant assisted under a covered housing program may not be denied admission to, denied assistance under, terminated from participation in, or evicted from the housing on the basis or as a direct result of the fact that the applicant or tenant is or has been a victim of domestic violence, dating violence, sexual assault, or stalking, if the applicant or tenant otherwise qualifies for admission, assistance, participation, or occupancy.

(2) Termination on the basis of criminal activity. A tenant in a covered housing program may not be denied tenancy or occupancy rights solely on the basis of criminal activity directly relating to domestic violence, dating violence, sexual assault, or stalking if:

(i) The criminal activity is engaged in by a member of the household of the tenant or any guest or other person under the control of the tenant, and

(ii) The tenant or an affiliated individual of the tenant is the victim or threatened victim of such domestic violence, dating violence, sexual assault or stalking.

(c) Construction of lease terms and terms of assistance. An incident of actual or threatened domestic violence, dating violence, sexual assault, or stalking shall not be construed as:

(1) A serious or repeated violation of a lease executed under a covered housing program by the victim or threatened victim of such incident; or

(2) Good cause for terminating the assistance, tenancy, or occupancy rights under a covered housing program of the victim or threatened victim of such incident.

(d) Limitations of VAWA protections.

(1) Nothing in this section limits the authority of a covered housing provider, when notified of a court order, to comply with a court order with respect to:

(i) The rights of access or control of property, including civil protection orders issued to protect a victim of domestic violence, dating violence, sexual assault, or stalking; or

(ii) The distribution or possession of property among members of a household.

https://www.law.cornell.edu/rio/citation/65_FR_50121

https://www.law.cornell.edu/cfr/text/24/part-982


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(2) Nothing in this section limits any available authority of a covered housing provider to evict or terminate assistance to a tenant for any violation not premised on an act of domestic violence, dating violence, sexual assault, or stalking that is in question against the tenant or an affiliated individual of the tenant. However, the covered housing provider must not subject the tenant, who is or has been a victim of domestic violence, dating violence, sexual assault, or stalking, or is affiliated with an individual who is or has been a victim of domestic violence, dating violence, sexual assault or stalking, to a more demanding standard than other tenants in determining whether to evict or terminate assistance.

(3) Nothing in this section limits the authority of a covered housing provider to terminate assistance to or evict a tenant under a covered housing program if the covered housing provider can demonstrate an actual and imminent threat to other tenants or those employed at or providing service to property of the covered housing provider would be present if that tenant or lawful occupant is not evicted or terminated from assistance. In this context, words, gestures, actions, or other indicators will be considered an “actual and imminent threat” if they meet the standards provided in the definition of “actual and imminent threat” in § 5.2003.

(4) Any eviction or termination of assistance, as provided in paragraph (d)(3) of this section should be utilized by a covered housing provider only when there are no other actions that could be taken to reduce or eliminate the threat, including, but not limited to, transferring the victim to a different unit, barring the perpetrator from the property, contacting law enforcement to increase police presence or develop other plans to keep the property safe, or seeking other legal remedies to prevent the perpetrator from acting on a threat. Restrictions predicated on public safety cannot be based on stereotypes, but must be tailored to particularized concerns about individual residents.

(e) Emergency transfer plan. Each covered housing provider, as identified in the program- specific regulations for the covered housing program, shall adopt an emergency transfer plan, no later than June 14, 2017 based on HUD's model emergency transfer plan, in accordance with the following:

(1) For purposes of this section, the following definitions apply:

(i) Internal emergency transfer refers to an emergency relocation of a tenant to another unit where the tenant would not be categorized as a new applicant; that is, the tenant may reside in the new unit without having to undergo an application process.

(ii) External emergency transfer refers to an emergency relocation of a tenant to another unit where the tenant would be categorized as a new applicant; that is the tenant must undergo an application process in order to reside in the new unit.

(iii) Safe unit refers to a unit that the victim of domestic violence, dating violence, sexual assault, or stalking believes is safe.

(2) The emergency transfer plan must provide that a tenant receiving rental assistance through, or residing in a unit subsidized under, a covered housing program who is a victim









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of domestic violence, dating violence, sexual assault, or stalking qualifies for an emergency transfer if:

(i) The tenant expressly requests the transfer; and

(ii)

(A) The tenant reasonably believes there is a threat of imminent harm from further violence if the tenant remains within the same dwelling unit that the tenant is currently occupying; or

(B) In the case of a tenant who is a victim of sexual assault, either the tenant reasonably believes there is a threat of imminent harm from further violence if the tenant remains within the same dwelling unit that the tenant is currently occupying, or the sexual assault occurred on the premises during the 90-calendar-day period preceding the date of the request for transfer.

(3) The emergency transfer plan must detail the measure of any priority given to tenants who qualify for an emergency transfer under VAWA in relation to other categories of tenants seeking transfers and individuals seeking placement on waiting lists.

(4) The emergency transfer plan must incorporate strict confidentiality measures to ensure that the covered housing provider does not disclose the location of the dwelling unit of the tenant to a person who committed or threatened to commit an act of domestic violence, dating violence, sexual assault, or stalking against the tenant.

(5) The emergency transfer plan must allow a tenant to make an internal emergency transfer under VAWA when a safe unit is immediately available.

(6) The emergency transfer plan must describe policies for assisting a tenant in making an internal emergency transfer under VAWA when a safe unit is not immediately available, and these policies must ensure that requests for internal emergency transfers under VAWA receive, at a minimum, any applicable additional priority that housing providers may already provide to other types of emergency transfer requests.

(7) The emergency transfer plan must describe reasonable efforts the covered housing provider will take to assist a tenant who wishes to make an external emergency transfer when a safe unit is not immediately available. The plan must include policies for assisting a tenant who is seeking an external emergency transfer under VAWA out of the covered housing provider's program or project, and a tenant who is seeking an external emergency transfer under VAWA into the covered housing provider's program or project. These policies may include:

(i) Arrangements, including memoranda of understanding, with other covered housing providers to facilitate moves; and

(ii) Outreach activities to organizations that assist or provide resources to victims of domestic violence, dating violence, sexual assault, or stalking.










































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(8) Nothing may preclude a tenant from seeking an internal emergency transfer and an external emergency transfer concurrently if a safe unit is not immediately available.

(9) Where applicable, the emergency transfer plan must describe policies for a tenant who has tenant-based rental assistance and who meets the requirements of paragraph (e)(2) of this section to move quickly with that assistance.

(10) The emergency transfer plan may require documentation from a tenant seeking an emergency transfer, provided that:

(i) The tenant's submission of a written request to the covered housing provider, where the tenant certifies that they meet the criteria in paragraph (e)(2)(ii) of this section, shall be sufficient documentation of the requirements in paragraph (e)(2) of this section;

(ii) The covered housing provider may, at its discretion, ask an individual seeking an emergency transfer to document the occurrence of domestic violence, dating violence, asexual assault, or stalking, in accordance with § 5.2007, for which the individual is seeking the emergency transfer, if the individual has not already provided documentation of that occurrence; and

(iii) No other documentation is required to qualify the tenant for an emergency transfer.

(11) The covered housing provider must make its emergency transfer plan available upon request and, when feasible, must make its plan publicly available.

(12) The covered housing provider must keep a record of all emergency transfers requested under its emergency transfer plan, and the outcomes of such requests, and retain these records for a period of three years, or for a period of time as specified in program regulations. Requests and outcomes of such requests must be reported to HUD annually.

(13) Nothing in this paragraph (e) may be construed to supersede any eligibility or other occupancy requirements that may apply under a covered housing program.




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Appendix B

PART 578—CONTINUUM OF CARE PROGRAM 31. The authority citation for part 578 continues to read as follows: Authority: 42 U.S.C. 11371 et seq., 42 U.S.C. 3535(d).

32. In § 578.7, paragraphs (a)(9)(ii), (iii) and (v) are revised and paragraph (d) is added to read as follows:

§ 578.7 Responsibilities of the Continuum of Care. (a) * * * (9) * * * (ii) Policies and procedures for determining and prioritizing which eligible individuals and families will receive transitional housing assistance (these policies must include the emergency transfer priority required under § 578.99(j)(8)); (iii) Policies and procedures for determining and prioritizing which eligible individuals and families will receive rapid rehousing assistance (these policies must include the emergency transfer priority required under § 578.99(j)(8)); (v) Policies and procedures for determining and prioritizing which eligible individuals and families will receive permanent supportive housing assistance (these policies must include the emergency transfer priority required under § 78.99(j)(8)); and * (d) VAWA emergency transfer plan. The Continuum of Care must develop the emergency transfer plan for the Continuum of Care that meets the requirements under § 578.99(j)(8).

33. In § 578.51, add paragraph (m) to read as follows:

§ 578.51 Rental assistance.* (m) VAWA emergency transfer plan costs. Recipients and subrecipients of grants for tenant-based rental assistance may use grant funds to pay amounts owed for breaking the lease if the family qualifies for an emergency transfer under the emergency transfer plan established under § 578.99(j)(8).

34. In § 578.75, add paragraph (j) to read as follows:

§ 578.75 General operations.*

(j) Remaining program participants following bifurcation of a lease or eviction as a result of domestic violence. For permanent supportive housing projects, members of any household who were living in a unit assisted under this part at the time of a qualifying member's eviction from

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the unit because the qualifying member was found to have engaged in criminal activity directly relating to domestic violence, dating violence, sexual assault, or stalking, have the right to rental assistance under this section until the expiration of the lease in effect at the time of the qualifying member's eviction.

35. In § 578.99, add paragraph (j) to read as follows:

§ 578.99 Applicability of other Federal requirements.

(j) Protections for victims of domestic violence, dating violence, sexual assault, or stalking—(1) General. The requirements set forth in 24 CFR part 5, subpart L (Protection for Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking), implementing the requirements of VAWA apply to all permanent housing and transitional housing for which Continuum of Care program funds are used for acquisition, rehabilitation, new construction, leasing, rental assistance, or operating costs. The requirements also apply where funds are used for homelessness prevention, but only where the funds are used to provide short- and/or medium- term rental assistance. Safe havens are subject only to the requirements in paragraph (j)(9) of this section.

(2) Definition of covered housing provider. For the Continuum of Care program, “covered housing provider,” as such term is used in HUD's regulations in 24 CFR part 5, subpart L refers to:

(i) The owner or landlord, which may be the recipient or subrecipient, for purposes of 24 CFR 5.2005(d)(1) and 5.2009(a);

(ii) The recipient, subrecipient, and owner or landlord for purposes of 24 CFR 5.2005(d)(2) through (d)(4); and

(iii) The recipient, subrecipient, and owner or landlord for purposes of 24 CFR 5.2007. However, the recipient or subrecipient may limit documentation requests under § 5.2007 to only the recipient or subrecipient, provided that:

(i) This limitation is made clear in both the notice described under 24 CFR 5.2005(a)(1) and the rental assistance agreement;

(ii) The entity designated to receive documentation requests determines whether the program participant is entitled to protection under VAWA and immediately advise the program participant of the determination; and

(iii) If the program participant is entitled to protection, the entity designated to receive documentation requests must notify the owner in writing that the program participant is entitled to protection under VAWA and work with the owner on the program participant's behalf. Any further sharing or disclosure of the program participant's information will be subject to the requirements in 24 CFR 5.2007.

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(3) Effective date. The core statutory protections of VAWA that prohibit denial or termination of assistance or eviction solely because an applicant or tenant is a victim of domestic violence, dating violence, sexual assault, or stalking, applied upon enactment of VAWA 2013 on March 7, 2013. Compliance with the VAWA regulatory requirements under this section and at 24 CFR part 5, subpart L, is required for grants awarded pursuant to NOFAs published on or after December 16, 2016.

(4) Notification requirements. (i) The recipient or subrecipient must provide each individual or family applying for permanent housing and transitional housing and each program participant the notice and the certification form described in 24 CFR 5.2005 at each of the following times:

(A) When an individual or family is denied permanent housing or transitional housing; (B) When a program participant is admitted to permanent housing or transitional housing;

(C) When a program participant receives notification of eviction; and

(D) When a program participant is notified of termination of assistance.

(ii) When grant funds are used for rental assistance, the recipient or subrecipient must ensure that the owner or manager of the housing provides the notice and certification form described in 24 CFR 5.2005(a) to the program participant with any notification of eviction. This commitment and the confidentiality requirements under 24 CFR 5.2007(c) must be set forth in a contract with the owner or landlord.

(5) Contract, lease, and occupancy agreement provisions. (i) Recipients and subrecipients must include in any contracts and leases between the recipient or subrecipient, and an owner or landlord of the housing:

(A) The requirement to comply with 24 CFR part 5, subpart L; and

(B) Where the owner or landlord of the housing will have a lease with a program participant, the requirement to include a lease provision that include all requirements that apply to tenants, the owner or the lease under 24 CFR part 5, subpart L, as supplemented by this part, including the prohibited bases for eviction and restrictions on construing lease terms under 24 CFR 5.2005(b) and (c).

(ii) The recipient or subrecipient must include in any lease, sublease, and occupancy agreement with the program participant a provision that include all requirements that apply to tenants, the owner or the lease under 24 CFR part 5, subpart L, as supplemented by this part, including the prohibited bases for eviction and restrictions on construing lease terms under 24 CFR 5.2005(b) and (c). The lease, sublease, and occupancy agreement may specify that the protections

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under 24 CFR part 5, subpart L, apply only during the period of assistance under the Continuum of Care Program. The period of assistance for housing where grant funds were used for acquisition, construction, or rehabilitation is 15 years from the date of initial occupancy or date of initial service provision.

(iii) Except for tenant-based rental assistance, recipients and subrecipients must require that any lease, sublease, or occupancy agreement with a program participant permits the program participant to terminate the lease, sublease, or occupancy agreement without penalty if the recipient or subrecipient determines that the program participant qualifies for an emergency transfer under the emergency transfer plan established under paragraph (j)(8) of this section.

(iv) For tenant-based rental assistance, the recipient or subrecipient must enter into a contract with the owner or landlord of the housing that:

(A) Requires the owner or landlord of the housing to comply with the provisions of 24 CFR part 5, subpart L; and (B) Requires the owner or landlord of the housing to include a lease provision that include all requirements that apply to tenants, the owner or the lease under 24 CFR part 5, subpart L, as supplemented by this part, including the prohibited bases for eviction and restrictions on construing lease terms under 24 CFR 5.005(b) and (c). The lease may specify that the protections under 24 CFR part 5, subpart L, only apply while the program participant receives tenant-based rental assistance under the Continuum of Care Program.

(6) Transition. (i) The recipient or subrecipient must ensure that the requirements set forth in paragraph (j)(5) of this section apply to any contracts, leases, subleases, or occupancy agreements entered into, or renewed, following the expiration of an existing term, on or after the effective date in paragraph (j)(2) of this section. This obligation includes any contracts, leases, subleases, and occupancy agreements that will automatically renew on or after the effective date in paragraph (j)(3) of this section.

(ii) For leases for tenant-based rental assistance existing prior to the effective date in paragraph (j)(2) of this section, recipients and subrecipients must enter into a contract under paragraph (j)(6)(iv) of this section before the next renewal of the lease.

(7) Bifurcation. For the purposes of this part, the following requirements shall apply in place of the requirements at 24 CFR 5.2009(b):

(i) If a family who is receiving tenant-based rental assistance under this part separates under 24 CFR 5.2009(a), the family's tenant-based rental assistance and any utility assistance shall continue for the family member(s) who are not evicted or removed.

(ii) If a family living in permanent supportive housing separates under 24 CFR 5.2009(a), and the family's eligibility for the housing was based on the evicted individual's disability or chronically homeless status, the remaining tenants may stay in the project as provided under § 578.75(i)

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(2). Otherwise, if a family living in a project funded under this part separates under 24 CFR 5.2009(a), the remaining tenant(s) will be eligible to remain in the project.

(8) Emergency transfer plan. The Continuum of Care must develop an emergency transfer plan for the Continuum of Care, and recipients and subrecipients in the Continuum of Care must follow that plan. The plan must comply with 24 CFR 5.2005(e) and include the following program requirements:

(i) For families receiving tenant-based rental assistance, the plan must specify what will happen with respect to the non-transferring family member(s), if the family separates in order to effect an emergency transfer.

(ii) For families living in units that are otherwise assisted under this part (assisted units), the required policies must provide that for program participants who qualify for an emergency transfer but a safe unit is not immediately available for an internal emergency transfer, the individual or family shall have priority over all other applicants for rental assistance, transitional housing, and permanent supportive housing projects funded under this part, provided that: The individual or family meets all eligibility criteria required by Federal law or regulation or HUD NOFA; and the individual or family meets any additional criteria or preferences established in accordance with § 578.93(b)(1), (4), (6), or (7). The individual or family shall not be required to meet any other eligibility criteria or preferences for the project. The individual or family shall retain their original homeless or chronically homeless status for the purposes of the transfer.

(9) Protections with respect to safe havens. The following requirements apply to safe havens funded under this part:

(i) No individual may be denied admission to or removed from the safe haven on the basis or as a direct result of the fact that the individual is or has been a victim of domestic violence, dating violence, sexual assault, or stalking, if the individual otherwise qualifies for admission or occupancy.

(iii) The terms “affiliated individual,” “dating violence,” “domestic violence,” “sexual assault,” and “stalking” are defined in 24 CFR 5.2003.

36. In § 578.103, revise the heading of paragraph (a)(6), redesignate paragraphs (a)(6)(i) and (ii) as paragraphs (a)(6)(i)(A) and (B), respectively, redesignate paragraph (a)(6) introductory text as (a)(6)(i) introductory text, and add new paragraph (a)(6)(ii) to read as follows:

§ 578.103 Recordkeeping requirements.

(a) * * * (6) Moves for victims of domestic violence, dating violence, sexual assault, and stalking. * * *

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(ii) Data on emergency transfers requested under 24 CFR 5.2005(e) and § 578.99, pertaining to victims of domestic violence, dating violence, sexual assault, or stalking, including data on the outcomes of such requests.

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Appendix C

Emergency Transfer Request for Certain Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking (HUD Form 5383)

[Insert name of covered housing provider]

Model Emergency Transfer Plan for Victims of Domestic Violence, Dating Violence,

Sexual Assault, or Stalking

Emergency Transfers

[Insert name of covered housing provider (acronymhousing provider for purposes of this

model plan)] is

concerned about the safety of its tenants, and such concern extends to tenants who are victims of

domestic violence, dating violence, sexual assault, or stalking. In accordance with the Violence

Against Women Act (VAWA),1housing provider allows tenants who are victims of domestic violence,

dating violence, sexual assault, or stalking to request an emergency transfer from the tenant’s

current unit to another unit. The ability to request a transfer is available regardless of sex, gender

identity, or sexual orientation.2 The ability ofhousing provider to honor such request for tenants

currently receiving assistance, however, may depend upon a preliminary determination that the

tenant is or has been a victim of domestic violence, dating violence, sexual assault, or stalking,

and on whetherhousing provider has another dwelling unit that is available and is safe to offer

the tenant for temporary or more permanent occupancy.

1 Despite the name of this law, VAWA protection is available to all victims of domestic violence, dating violence,

sexual assault, and stalking, regardless of sex, gender identity, or sexual orientation. 2 Housing providers cannot discriminate on the basis of any protected characteristic, including race, color, national origin, religion, sex, familial status, disability, or age. HUD-assisted and HUD-insured housing must be made

available to all otherwise eligible individuals regardless of actual or perceived sexual orientation, gender identity, or

marital status.

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This plan identifies tenants who are eligible for an emergency transfer, the documentation

needed to request an emergency transfer, confidentiality protections, how an emergency transfer

may occur, and guidance to tenants on safety and security. This plan is based on a model

emergency transfer plan published by the U.S. Department of Housing and Urban Development

(HUD), the Federal agency that oversees that [insert name of program or rental assistance

here] is in compliance with VAWA.

Eligibility for Emergency Transfers

A tenant who is a victim of domestic violence, dating violence, sexual assault, or stalking, as

provided in HUD’s regulations at 24 CFR part 5, subpart L is eligible for an emergency transfer,

if: the tenant reasonably believes that there is a threat of imminent harm from further violence if

the tenant remains within the same unit. If the tenant is a victim of sexual assault, the tenant may

also be eligible to transfer if the sexual assault occurred on the premises within the 90-calendar-

day period preceding a request for an emergency transfer.

A tenant requesting an emergency transfer must expressly request the transfer in accordance with

the procedures described in this plan.

Tenants who are not in good standing may still request an emergency transfer if they meet the

eligibility requirements in this section.

Emergency Transfer Request Documentation

To request an emergency transfer, the tenant shall notifyhousing provider’s management office

and submit a written request for a transfer to [HP to insert location].housing provider will

provide reasonable

accommodations to this policy for individuals with disabilities. The tenant’s written request for

an emergency transfer should include either:

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1. A statement expressing that the tenant reasonably believes that there is a threat of

imminent harm from further violence if the tenant were to remain in the same dwelling

unit assisted underhousing provider’s program; OR

2. A statement that the tenant was a sexual assault victim and that the sexual assault

occurred on the premises during the 90-calendar-day period preceding the tenant’s

request for an emergency transfer.

Confidentiality

HP will keep confidential any information that the tenant submits in requesting an emergency

transfer, and information about the emergency transfer, unless the tenant giveshousing provider

written permission to release the information on a time limited basis, or disclosure of the

information is required by law or required for use in an eviction proceeding or hearing regarding

termination of assistance from the covered program. This includes keeping confidential the new

location of the dwelling unit of the tenant, if one is provided, from the person(s) that committed

an act(s) of domestic violence, dating violence, sexual assault, or stalking against the tenant. See

the Notice of Occupancy Rights under the Violence Against Women Act For All Tenants for

more information abouthousing provider’s responsibility to maintain the confidentiality of

information related to incidents of domestic violence, dating violence, sexual assault, or stalking.

Emergency Transfer Timing and Availability

HP cannot guarantee that a transfer request will be approved or how long it will take to process a

transfer request.housing provider will, however, act as quickly as possible to move a tenant who

is a victim of domestic violence, dating violence, sexual assault, or stalking to another unit,

subject to availability and safety of a unit. If a tenant reasonably believes a proposed transfer

would not be safe, the tenant may request a transfer to a different unit. If a unit is available, the

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transferred

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tenant must agree to abide by the terms and conditions that govern occupancy in the unit to

which the tenant has been transferred.housing provider may be unable to transfer a tenant to a

particular unit if the tenant has not or cannot establish eligibility for that unit.

Ifhousing provider has no safe and available units for which a tenant who needs an emergency

is eligible,housing provider will assist the tenant in identifying other housing providers who may

have safe and available units to which the tenant could move. At the tenant’s request,housing

provider will also assist tenants in contacting the local organizations offering assistance to

victims of domestic violence, dating violence, sexual assault, or stalking that are attached to this

plan.

Safety and Security of Tenants

Pending processing of the transfer and the actual transfer, if it is approved and occurs, the tenant

is urged to take all reasonable precautions to be safe.

Tenants who are or have been victims of domestic violence are encouraged to contact the

National Domestic Violence Hotline at 1-800-799-7233, or a local domestic violence shelter, for

assistance in creating a safety plan. For persons with hearing impairments, that hotline can be

accessed by calling 1-800-787-3224 (TTY).

Tenants who have been victims of sexual assault may call the Rape, Abuse & Incest National

Network’s National Sexual Assault Hotline at 800-656-HOPE, or visit the online hotline at

https://ohl.rainn.org/online/.

Tenants who are or have been victims of stalking seeking help may visit the National Center for

Victims of Crime’s Stalking Resource Center at https://www.victimsofcrime.org/our-

programs/stalking-resource-center.

Attachment: Local organizations offering assistance to victims of domestic violence, dating

http://www.victimsofcrime.org/our-

http://www.victimsofcrime.org/our-

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violence, sexual assault, or stalking.

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Appendix D

Certification of Domestic Violence, Dating Violence, Sexual Assault, or Stalking, and Alternative Documentation (HUD Form 5382)

CERTIFICATION OF U.S. Department of Housing OMB Approval No. 2577-0286

DOMESTIC VIOLENCE, and Urban Development Exp. 06/30/2017

DATING VIOLENCE, SEXUAL ASSAULT, OR STALKING,

AND ALTERNATE DOCUMENTATION

Purpose of Form: The Violence Against Women Act (“VAWA”) protects applicants, tenants, and program participants in certain HUD programs from being evicted, denied housing assistance, or terminated from housing assistance based on acts of domestic violence, dating violence, sexual assault, or stalking against them. Despite the name of this law, VAWA protection is available to victims of domestic

violence, dating violence, sexual assault, and stalking, regardless of sex, gender identity, or sexual orientation.

Use of This Optional Form: If you are seeking VAWA protections from your housing provider, your housing provider may give you a written request that asks you to submit documentation about the incident

or incidents of domestic violence, dating violence, sexual assault, or stalking. In response to this request, you or someone on your behalf may complete this optional form and submit it to your housing provider, or you may submit one of the following types of third-party documentation:

(1) A document signed by you and an employee, agent, or volunteer of a victim service provider, an attorney, or medical professional, or a mental health professional (collectively, “professional”) from

whom you have sought assistance relating to domestic violence, dating violence, sexual assault, or stalking, or the effects of abuse. The document must specify, under penalty of perjury, that the professional believes the incident or incidents of domestic violence, dating violence, sexual assault, or stalking occurred and meet the definition of “domestic violence,” “dating violence,” “sexual assault,” or “stalking” in HUD’s regulations at 24 CFR 5.2003.

(2) A record of a Federal, State, tribal, territorial or local law enforcement agency, court, or

administrative agency; or

(3) At the discretion of the housing provider, a statement or other evidence provided by the applicant or

tenant. Submission of Documentation: The time period to submit documentation is 14 business days from the date that you receive a written request from your housing provider asking that you provide documentation of the occurrence of domestic violence, dating violence, sexual assault, or stalking. Your housing provider may, but is not required to, extend the time period to submit the documentation, if you request an extension of the time period. If the requested information is not received within 14 business days of when

you received the request for the documentation, or any extension of the date provided by your housing provider, your housing provider does not need to grant you any of the VAWA protections. Distribution or issuance of this form does not serve as a written request for certification.

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Confidentiality: All information provided to your housing provider concerning the incident(s) of domestic violence, dating violence, sexual assault, or stalking shall be kept confidential and such details shall not be entered into any shared database. Employees of your housing provider are not to have access

to these details unless to grant or deny VAWA protections to you, and such employees may not disclose this information to any other entity or individual, except to the extent that disclosure is: (i) consented to by you in writing in a time-limited release; (ii) required for use in an eviction proceeding or hearing regarding termination of assistance; or (iii) otherwise required by applicable law.

TO BE COMPLETED BY OR ON BEHALF OF THE VICTIM OF DOMESTIC VIOLENCE,

DATING VIOLENCE, SEXUAL ASSAULT, OR STALKING

1. Date the written request is received by victim:

2. Name of victim:

3. Your name (if different from victim’s):

4. Name(s) of other family member(s) listed on the lease:

5. Residence of victim:

6. Name of the accused perpetrator (if known and can be safely disclosed):

7. Relationship of the accused perpetrator to the victim:

8. Date(s) and times(s) of incident(s) (if known):

10. Location of incident(s):

This is to certify that the information provided on this form is true and correct to the best of my knowledge

and recollection, and that the individual named above in Item 2 is or has been a victim of domestic violence, dating violence, sexual assault, or stalking. I acknowledge that submission of false information could jeopardize program eligibility and could be the basis for denial of admission, termination of assistance, or eviction.

Signature Signed on (Date)

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Public Reporting Burden: The public reporting burden for this collection of information is estimated to average 1 hour per response. This includes the time for collecting, reviewing, and reporting the data. The information provided is to be used by the housing provider to request certification that the applicant or

tenant is a victim of domestic violence, dating violence, sexual assault, or stalking. The information is subject to the confidentiality requirements of VAWA. This agency may not collect this information, and you are not required to complete this form, unless it displays a currently valid Office of Management and Budget control number.

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Appendix E

an Emergency Transfer Request for Certain Victims of Domestic Violence, Dating Violence, Sexual Assault, or Stalking (HUD Form 5383)

EMERGENCY TRANSFER U.S. Department of Housing OMB Approval No. 2577-0286

REQUEST FOR CERTAIN and Urban Development Exp. 06/30/2017

VICTIMS OF DOMESTIC VIOLENCE, DATING VIOLENCE,

SEXUAL ASSAULT, OR STALKING

Purpose of Form: If you are a victim of domestic violence, dating violence, sexual assault, or stalking, and you are seeking an emergency transfer, you may use this form to request an emergency transfer and certify that you meet the requirements of eligibility for an emergency transfer under the Violence Against Women Act (VAWA). Although the statutory name references women, VAWA rights and protections apply to all victims of domestic violence, dating violence, sexual assault or stalking. Using this form does not necessarily mean that you will receive an emergency transfer. See your housing provider’s emergency transfer plan for more information about the availability of emergency transfers.

The requirements you must meet are:

(1) You are a victim of domestic violence, dating violence, sexual assault, or stalking.

If your housing provider does not already have documentation that you are a victim of domestic violence, dating violence, sexual assault, or stalking, your housing provider may ask you for such documentation. In response, you may submit Form HUD-5382, or any one of the other types of documentation listed on that Form.

(2) You expressly request the emergency transfer. Submission of this form confirms

that you have expressly requested a transfer. Your housing provider may choose to require that you submit this form, or may accept another written or oral request. Please see your housing provider’s emergency transfer plan for more details.

(3) You reasonably believe you are threatened with imminent harm from further

violence if you remain in your current unit. This means you have a reason to fear that if you do not receive a transfer you would suffer violence in the very near future.

OR

You are a victim of sexual assault and the assault occurred on the premises during

the 90-calendar-day period before you request a transfer. If you are a victim of sexual assault, then in addition to qualifying for an emergency transfer because you reasonably believe you are threatened with imminent harm from further violence if you remain in your unit, you may qualify for an emergency transfer if the sexual assault occurred on the premises of the property from which you are seeking your transfer, and that assault happened within the 90-calendar-day period before you submit this form or otherwise expressly request the transfer.

Submission of Documentation: If you have third-party documentation that demonstrates why you are eligible for an emergency transfer, you should submit that documentation to your housing provider if it is

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safe for you to do so. Examples of third party documentation include, but are not limited to: a letter or other documentation from a victim service provider, social worker, legal assistance provider, pastoral counselor, mental health provider, or other professional from whom you have sought assistance; a current

restraining order; a recent court order or other court records; a law enforcement report or records; communication records from the perpetrator of the violence or family members or friends of the perpetrator of the violence, including emails, voicemails, text messages, and social media posts.

Confidentiality: All information provided to your housing provider concerning the incident(s) of domestic violence, dating violence, sexual assault, or stalking, and concerning your request for an emergency transfer shall be kept confidential. Such details shall not be entered into any shared database.

Employees of your housing provider are not to have access to these details unless to grant or deny VAWA protections or an emergency transfer to you. Such employees may not disclose this information to any other entity or individual, except to the extent that disclosure is: (i) consented to by you in writing in a time-limited release; (ii) required for use in an eviction proceeding or hearing regarding termination of assistance; or (iii) otherwise required by applicable law.

TO BE COMPLETED BY OR ON BEHALF OF THE PERSON REQUESTING A TRANSFER

1. Name of victim requesting an emergency transfer:

2. Your name (if different from victim’s)

3. Name(s) of other family member(s) listed on the lease:

4. Name(s) of other family member(s) who would transfer with the victim:

5. Address of location from which the victim seeks to transfer:

6. Address or phone number for contacting the victim:

7. Name of the accused perpetrator (if known and can be safely disclosed):

8. Relationship of the accused perpetrator to the victim:

9. Date(s), Time(s) and location(s) of incident(s):

10. Is the person requesting the transfer a victim of a sexual assault that occurred in the past 90

days on the premises of the property from which the victim is seeking a transfer? If yes, skip

question 11. If no, fill out question 11.

11. Describe why the victim believes they are threatened with imminent harm from further

violence if they remain in their current unit.

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12. If voluntarily provided, list any third-party documentation you are providing along with this

notice:

This is to certify that the information provided on this form is true and correct to the best of my knowledge, and that the individual named above in Item 1 meets the requirement laid out on this form for an emergency transfer. I acknowledge that submission of false information could jeopardize program eligibility and could

be the basis for denial of admission, termination of assistance, or eviction. Signature Signed on (Date)

NOTICE OF FUNDING AVAILABILITY

2019-2020 EMERGENCY SOLUTIONS GRANT PROGRAM

A. Program Description:

The County of Riverside has opened the Online Application System for the FY 2019-2020 Emergency Solutions Grants (ESG) cycle.

The Homeless Emergency Assistance and Rapid Transition to Housing Act of 2009 (HEARTH Act), enacted into law on May 20, 2009, consolidates three of the separate homeless assistance programs administered by HUD under the McKinney-Vento Homeless Assistance Act into a single grant program, and revises the Emergency Shelter Grants program and renames it as the Emergency Solutions Grants (ESG) program. The HEARTH Act also codifies into law the Continuum of Care planning process, a longstanding part of HUD’s application process to assist homeless persons by providing greater coordination in responding to their needs.

Emergency Solutions Grant (ESG) funds can be used to provide a wide range of services and supports under the five program components: Street Outreach, Emergency Shelter, Rapid Re-housing, Homelessness Prevention, and HMIS. All activities funded with the County’s ESG funds must provide funding to:

1. Engage homeless individuals and families living on the street; 2. Improve the number and quality of emergency shelters for homeless individuals and families; 3. Help operate these shelters; 4. Provide essential services to shelter residents; 5. Rapidly re-house homeless individuals and families utilizing housing first approach; and 6. Prevent families and individuals from becoming homeless

HUD allocates the fiscal year appropriation for ESG to eligible recipients in accordance with the percentage of ESG funding each jurisdiction was allocated for the previous fiscal year. However, where the ESG allocation for a metropolitan city or urban county would be less than .5 percent of the total fiscal year appropriation for ESG, HUD adds that jurisdiction's allocation to the allocation for the State in which the jurisdiction is located.

Subtitle B of Title IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11371-11378). Regulations are at 24 CFR part 576. Agreement is Emergency Solutions Grant (ESG) funds (CFDA 14.231).

Note: The Act to Prevent Mortgage Foreclosures and Enhance Mortgage Credit Availability Act was signed into law on May 20, 2009 (Public Law 111-22). Division B of this new law is the Homeless Emergency Assistance and Rapid Transition to Housing Act of 2009 (HEARTH Act). The HEARTH Act amends Subtitle B of Title IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11371-11378) to rename the program the Emergency Solutions Grants program, expand the range of eligible activities under the program, and add or change certain program requirements. HUD is now in the process of

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revising the regulations at 24 CFR part 576 to implement these changes and make other refinements to the program and definitions.

As an Urban County in the Entitlement ESG program, the County receives an annual formula allocation of ESG funds from HUD. HUD determines the amount of each grant by using a formula comprised of several measures of community need, including the extent of poverty, population, housing overcrowding, age of housing, and population growth lag in relationship to other metropolitan areas.

The County’s Urban County ESG Program includes all of the unincorporated areas of Riverside County as well as the ”cooperating” cities of: Banning, Beaumont, Blythe, Canyon Lake, Coachella, Desert Hot Springs, Eastvale, Indian Wells, La Quinta, Murrieta, San Jacinto, and Wildomar.

B. ESG Award Information:

Subject to Federal appropriations, the County anticipates receiving approximately $680,000 in ESG funds for the FY 2019-2020 program. The actual amount of the County’ allocation is determined by final funding appropriations from Congress and HUD’s ESG allocation formula. Funds from this 2019-2020 ESG application cycle will be available to successful subrecipients no earlier than July 1, 2019.

Depending upon the type of activity to be funded, a successful sub recipient will have one (1) year to complete, expend, and drawdown their ESG award.

Typical individual awards for ESG-funded activities range from $10,000 to $60,000 or more for emergency shelter, outreach services, rapid re-housing, and homelessness prevention eligible activities. For the 2018-2019 program years, the County received 12 eligible applications and made 10 grant awards.

All ESG awards made by the County will be in the form of a grant. Subrecipients will be required to execute an approved subrecipient agreement with the County; non-profit organizations, non-County governmental entities, and Tribal organizations will be required to execute an “ESG Agreement” with the County. A copy of template of the ESG Agreement is available upon request to EDA.

Please Note: organizations that have previously applied for County ESG funding are eligible to apply, and there is no limit on the number of applications an organization can submit.

C. Eligibility Information:

1. Eligible Applicants:

The County of Riverside will only accept ESG applications from the following organizations or entities:

1. Non-Profit organizations subject to 26 U.S.C. 501 (c)(3) of the tax code; 2. County of Riverside Agencies and Departments; and 3. Governmental agencies including Cities, Special Districts, and Tribes.

Individuals cannot apply for County ESG funding.

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Non-profit organizations will be required to submit documentation as part of the ESG application pertaining to their incorporation, bylaws, and tax exempt status.

2. Cost Sharing and Leveraging:

Applications for funding under the County’s ESG allocation successfully demonstrate a matching contribution as provided under paragraph (a)(2)and (a)(3) of the ESG federal Regulations 24CFR 576, the recipient must make matching contributions to supplement the recipient’s ESG program in an amount that equals the amount of ESG funds provided by HUD. Matching contributions, referred to as “leveraging”, may be obtained from any eligible source, including any Federal source other than the ESG program, as well as state, local, and private sources. Additional requirements apply to matching contributions from a Federal source of funds. Matching contributions must be provided after the date that HUD signs the grant agreement. Applicants are encouraged to utilize the greatest amount of levering as possible to improve the competitiveness of their proposal.

3. Real Property Acquisition – Displacement of Tenants:

Real Property Acquisition of an emergency shelter or drop-in-center is not eligible under ESG. In addition, ESG funds are ineligible activities including;

• Costs involved with preparation of work specifications or building inspection.

• Costs of renovating, rehabilitating, or converting buildings owned by religious organizations unless special conditions are met as outlined in the Code of Federal Regulations found at 24 CFR Part 576.21. Paraphrased, these regulations require that the building (or portion thereof) that is to be improved be leased to an existing or newly established wholly secular entity (which may be an entity established by the church). Further, the regulations require that the leased premises will be used exclusively for secular purposes available to all persons regardless of religion.

• Rehabilitation, conversion, or renovation of a property within a 100-year flood plain, as designated by the Federal Emergency management Agency.

• A project which is inconsistent with environmental standards as established by HUD.

• Emergency Solutions Grant amounts may not be used for activities other than those authorized under Section 576.21 (a) (2-4).

4. Minimum Funding Level:

In order to ensure the effective, efficient, and appropriate allocation and use of the County’s ESG funding, the County may reject any proposed ESG activity in an amount less than $10,000.

5. Compliance with Laws and Regulations:

The successful applicants will be required to comply with all applicable federal, state, and local laws, regulations, and ordinances. Pursuant to an executed subrecipient agreement, the applicant will certify that it will adhere to and comply with the laws and regulations found in Attachment 1 as they may be

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applicable to a subrecipient of funds granted pursuant to the Housing and Community Development Act of 1974, as amended.

D. Application and Submission Information

Application Cycle for the 2019-2020 Program Year

The County will begin accepting applications for the 2019-2020 ESG cycle starting August 7, 2018. ALL APPLICATIONS must be submitted through the ONLINE APPLICATION SYSTEM no later than 5:00 PM (PST) on November 1, 2018.

Applicants must visit EDA’s website at www.rivcoeda.org to begin the application process. The website offers a brief tutorial to assist applicants in the use of the online application system including setting-up an Online User Profile which is required to use the system.

The County will only accept ESG applications from 501 (c) (3) non-profit corporation, as well as governmental and Tribal entities.

1. Questions and Technical Assistance

For information or questions regarding the County’s ESG program or the ESG application cycle, please contact Elizabeth Dearen at [email protected] or (951) 343-5618. For questions or assistance with the online application system, please contact Susana Orozco at [email protected] or (951) 343-5474.

Individuals with hearing or speech disabilities may contact the CDBG program staff by utilizing the California Relay Service (711).

2. Paper Application Submittals

Because the County does provide technical assistance to organizations wishing to submit ESG applications through the Online Application System, it is unlikely that prospective applicants will not be able to effectively use the system. However, the County will consider requests to receive and submit paper copies of the 2019-2020 ESG application for those applicants that can document the need for a paper application.

Requests for paper applications can be submitted to:

Elizabeth Dearen, Program Manager 5555 Arlington Ave. Riverside, CA 92504 (951) 343-5618 (951) 343-5609 FAX [email protected]

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http://www.rivcoeda.org/




Online Application System:

Applicants for the County’s 2019-2020 ESG application must use the Online Application System which can be accessed at www.rivcoeda.org. All forms necessary to submit an application are available on line with the exception of the documents required to be uploaded by the applicant (e.g., bylaws, authorizations, back up information, etc.).

The ESG application consists of eleven (11) primary sections:

Applicant Profile General Information Organizational History Project Activity Residential Service Section Financial Information (Budget) Leveraging – Matching Funds Fiscal Year Projected Budget Proposal Narrative Application Certification and Authorization Attachments (upload) Applicants are limited to the space available for each required response in the application. Applicants can upload additional supporting documentation, including third party verifications, if desired. Please Note: because the application is submitted online, the applicant must certify that he or she has been authorized to submit the application on behalf of the organization applying for ESG funds. This electronic certification MUST be accompanied by a minute order, resolution, or other official authorization to submit the application. Additional Information: Successful applicants may be required to submit additional documentation to the County, prior to the receipt of their ESG grant award. This documentation may include evidence or documentation related to: Liability Insurance Workmen’s Compensation Insurance Legible copy of current IRS letter indicating 501(c) (3) status Current Board roster, names, addresses, telephone numbers, and professions or organizations represented Organizational chart listing all staff names, positions, and job descriptions Include your agency shelter policy statement, sign-in sheet, and intake form Copies of Agreements, letters and/or MOUs for all off-site essential services provided Documentation of commitment for ESGP matching funds (e.g. award/commitment letters, etc.) Organization’s most recent fiscal report Most current annual audit and most recent Single Audit in accordance with 2 CFR Part 200.500 (formerly A-133), if applicable, including any exceptions Incorporation Documents

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http://www.rivcoeda.org/

3. Dun and Bradstreet Data Universal Number System (DUNS) and System for Award Management (SAM)

Pursuant to Federal regulations, all applicants for ESG funds must comply with the following requirements prior to submitting their ESG application to the County for the 2019-2020 program years:

1. Be registered in the System for Award Management (SAM) system; 2. Provide a valid DUNS number in the application; and 3. Must maintain an active SAM registration, with current information, at all times during the

performance period of the ESG grant.

The County will not make any ESG grant awards to any organization or government entity that fails to comply with the SAM and DUNS requirements.

System for Award Management (SAM):

The System for Award Management (SAM) is combining federal procurement systems and the Catalog of Federal Domestic Assistance into one new system. This consolidation is being done in phases. The first phase of SAM includes the functionality from the following systems:

1. Central Contractor Registry (CCR) 2. Federal Agency Registry 3. Excluded Parties List (EPLS) 4. Online Representations and Certifications Application

How does SAM benefit organizations? The overarching benefits of SAM include streamlined and integrated processes, elimination of data redundancies, and reduced costs while providing improved capability.

https://www.sam.gov/portal/SAM/#1

Data Universal Number System (DUNS):

The Federal government requires all applicants for Federal grants have a DUNS number. The Federal government uses the DUNS number to better identify related organizations that are receiving funding under Federal grants and to provide consistent name and address data for electronic grant application systems.

If you do not already have a DUNS number, contact Dun and Bradstreet toll free at 1-866-705-5711.

4. Application Submission Date and Time

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https://www.sam.gov/portal/SAM/%231

The County of Riverside utilizes an Online Application System for the 2019-2020 ESG grant applications. All applications must be submitted through the online system unless an applicant has been previously authorized by the County to submit a paper application.

ALL online applications MUST be completely submitted through the Online Application System no later than 5:00 PM (PST) on Thursday, November 1, 20018.

All pre-authorized paper applications must be delivered to the County by either method listed below:

I. Postmarked no later than Thursday, November 1, 2018, and addressed to: Sterlon Sims, Senior Program Manager Riverside County EDA ATTN: ESG Program 5555 Arlington Ave. Riverside, CA 92504

II. Delivered to the County, no later than 5:00 PM (PST) on Thursday, November 1, 2018, at the following address:

Riverside County EDA ATTN: ESG Program 5555 Arlington Ave. Riverside, CA 92504

ESG applications for the 2019-2020 program years that are received after the deadline date and time, whether submitted through the Online Applications System or delivered to the County, will not be accepted.

Applicants submitting their applications through the Online Application System will receive an electronic receipt at the time of submission. Applicant submitting a paper application in person or through a third-party courier can request a receipt at the time of delivery.

5. Intergovernmental Review

Applications submitted under the County’s Urban County ESG program are not subject to intergovernmental review pursuant to Executive Order 12372.

6. Funding Restrictions

Federal awards will not allow reimbursement of pre-Federal award cost.

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7. Other Submission Requirements

Not applicable

E. APPLICATION REVIEW INFORMATION

The County of Riverside uses a Priority Evaluation and Project Rating System for all ESG proposals. As part of the review and evaluation process, EDA staff will review and evaluate all proposals utilizing the following checklist:

I. ACTIVITY EVALUATION:

Does the activity address an established need?

Is the proposed activity eligible (24 CFR 576.101-104) under the ESG program?

Does the proposed activity meet one or more of the six (6) activities?

Engage homeless individuals and families living on the street; Improve the number and quality of emergency shelters for homeless individuals

and families; Help operate these shelters; Provide essential services to shelter residents; Rapidly re-house homeless individuals and families; and Prevent families and individuals from becoming homeless

Has the applicant provided sufficient explanation concerning their ability to adequately and accurately document the benefit to low and moderate income persons?

Can the project be implemented and completed within a reasonable amount of time (County policy is (1) one year)?

Has the applicant identified all the major tasks or components that will be required in carrying out the activity? Are there any potential issues or concerns?

Has the applicant provided a reasonable estimate of the resources necessary for each component of the project, and has it developed a realistic budget that reflects these resources? Are other sources of funds (leveraging) committed to this project?

Is the proposed budget for the ESG-funded activity separate from other activities undertaken by the applicant?

II. APPLICANT (ORGANIZATIONAL) EVALUATION

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Has the applicant ever undertaken the proposed activity before? What were the results?

Does the applicant have experience with ESG or other Federal programs? Has the applicant conducted a Single Audit (formerly OMB Circular A-133) within the last two years?

Do the applicant and prospective staff understand the additional requirements associated with Federal funding?

Does the applicant have qualified staff for all the necessary functions associated with the proposed activity? Is there adequate staff time available?

Does the applicant possess adequate administrative structures, management systems, and policies & procedures?

Does the applicant possess adequate financial stability? Will the applicant be overly dependent upon ESG funding?

III. ELIGIBLE ACTIVITIES

Applicants should refer to HUD regulations found at 24 CFR Part 576.101-104 regarding eligible uses of ESG funding. Participation use is required in HMIS database or a comparable database if the sub-recipient is a victim services or a legal services provider. Comparable database must be able to collect client-level data over time and generate unduplicated aggregate reports based on the data. In addition, record sharing is required.

IV. MINIMUM ACTIVITY FUNDING LEVEL

In an effort to ensure effective, efficient, and appropriate allocation and use of ESG funds, the County may reject any proposed ESG activity in an amount less than $10,000.

V. LEVERAGE/MATCHING FUNDS

Recipient must make matching contributions to supplement the recipient’s ESG program in an amount that equals the amount of ESG funds provided by HUD. Matching contributions may be obtained from any eligible source, including any Federal source other than the ESG program, as well as state, local, and private sources. Additional requirements apply to matching contributions from a Federal source of funds. Matching contributions must be provided after the date that HUD signs the grant agreement. Eligible applicants are units of general local government and private non-profit organizations. Because of the limited amount of public funds available, applicants are required to have proof of matching funds. Applicants are also encouraged to create linkages with other organizations that will insure comprehensive supportive services for the homeless who are sheltered and/or receiving services.

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VI. APPLICATION RATING

Each complete ESG application is rated by ESG program staff to determine if the proposal meets the minimum score rating. The County uses a 200 point rating system with four (4) rating criteria with a minimum rating score of at least 100 points. The rating criteria are:

Quality of Program Design/ four sub-criteria (40 points)

Service Priority of Needs / four sub-criteria (60 points)

HMIS /Comparable database Reporting/four sub-criteria (40 points)

Participation and Leveraging /five sub-criteria (60 points)

There are three (3) threshold sub-criteria that all applications must receive at least five (5) points each, or the proposal will not be funded:

Does the proposed program/project comply with the overall regulations, goals and objective of CoC and ESG? Is Project in Alignment with CoC Priorities?

Applicant complies with HMIS policy and procedures?

Match Requirement (Dollar-for-Dollar) Will the proposed activity leverage meet project budget?

In addition, the Continuum of Care provides recommendations through a priority evaluation ranking document identifying priorities of need in the county based on the Housing Inventory Count (HIC) and Point-in-Time Count.

VII. APPLICATION REVIEW AND SELECTION PROCESS

For the County’s allocation, each ESG application is received, reviewed, evaluated, and rated. ESG program staff and EDA management then meet with the individual District Supervisors for their ESG funding decisions. EDA staff will provide background information on each proposals, answer questions, and provide funding recommendations if requested.

F. ANTICIPATED ANNOUNCEMENT, AWARD DATE, AND NOTICE

1. FEDERAL AWARD NOTICE

The Board of Supervisors for the County of Riverside will approve all final ESG funding decisions for the County’s 2019-2020 ESG allocation. This is anticipated to occur in April/May 2019 during a regular meeting of the Board of Supervisors when the Board approves the 2019-2020 One Year Action Plan (part of the 2019-2024 Five Year Consolidated Plan).

After the approval date, applicants will be notified by mail of the Boards funding decisions. The One Year Action Plan is then submitted to the U.S. Department of Housing and Urban Development (HUD) for review and approval.

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Those applicants that have been approved for ESG funding will be notified by mail. The letter will clearly indicate the amount of their award, and that this is not a notification to proceed or to incur costs. The letter will inform the successful applicants that a sub recipient agreement will be prepared and forwarded to them in the near future with further instructions.

2. ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS

All ESG awards made by the County and the cooperating cities will be in the form of a grant, excluding projects funded under economic development. Sub recipients will be required to execute an approved sub recipient agreement with the County. Non-profit organizations, non-County governmental entities, and Tribal organizations will be required to execute an “ESG Agreement” with the County. A copy of the template of the ESG Agreement is available upon request to EDA.

POST AWARD REPORTING REQUIREMENTS

To ensure compliance with the ESG program requirements, all sub recipients of ESG funds will be required to comply with the applicable ESG reporting requirements. The type, amount, frequency, format (paper or electronic), and detail of the reporting requirements depends upon the specific use of the ESG funds and HMIS requirements. All specific reporting requirements will be stated in the sub recipient agreement.

G. POINTS OF CONTACT

For information about the ESG program or the 2019-2020 application cycle, please contact the following:

Sterlon Sims, Senior Program Manager Elizabeth Dearen, CDBG Program Manager 5555 Arlington Ave. 5555 Arlington Ave. Riverside, CA 92504 Riverside, CA 92504 (951) 343-5482 (951) 343-5618 (951) 343-5609 FAX (951) 343-5609 FAX [email protected] [email protected]

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PREPARATION OF THE COUNTY OF RIVERSIDE’S 2019-2024 FIVE YEAR CONSOLIDATED PLAN

The County of Riverside has initiated the preparation of the County’s next Five Year Consolidated Plan (CP). The 2019-2024 Consolidated Plan is designed to assist the County, its cooperating cities, residents, and service providers assess affordable housing and community development needs and to make data-driven, place-based investment decisions. The consolidated planning process serves as the framework for a community-wide dialogue to identify housing and community development priorities that align and focus funding from the HUD’s CPD formula block grant programs including the: Community Development Block Grant (CDBG) Program, HOME Investment Partnerships (HOME) Program, and Emergency Solutions Grants (ESG) Program. The Consolidated Plan is carried out through Annual Action Plans, which provide a concise summary of the actions, activities, and the specific federal and non-federal resources that will be used each year to address the priority needs and specific goals identified by the Consolidated Plan. The 2019-2020 Action Plan will be the first Action Plan of the 2019-2024 Consolidated Plan. Grantees report on accomplishments and progress toward Consolidated Plan goals in the Consolidated Annual Performance and Evaluation Report (CAPER). A primary component of the Consolidated Plan process is a comprehensive community needs assessment survey. All interested persons, organizations, and agencies are encouraged to complete the online 2019-2024 Consolidated Plan Survey. The survey is available in English or Spanish and can be accessed at: https://www.rivcoeda.org/Departments/Housing/CommunityDevelopmentBlockGrant/CommunityDevelopment/CDBGProgram/tabid/488/Default.aspx

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https://www.hudexchange.info/community-development

https://www.hudexchange.info/community-development

https://www.hudexchange.info/programs/home

https://www.hudexchange.info/programs/esg/

https://www.hudexchange.info/programs/esg/

https://www.rivcoeda.org/Departments/Housing/CommunityDevelopmentBlockGrant/CommunityDevelopment/CDBGProgram/tabid/488/Default.aspx

https://www.rivcoeda.org/Departments/Housing/CommunityDevelopmentBlockGrant/CommunityDevelopment/CDBGProgram/tabid/488/Default.aspx

ATTACHMENT I

Additional Federal Requirements

Whereas, the work under this Agreement is subject to applicable Federal, State, and local laws and regulations, including but not limited to the regulations pertaining to the Community Development Block Grant (24 CFR Part 570) and the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (2 CFR 200). All contractors, sub-contractors, consultants, and sub-consultants agree to comply with, and are subject to, the following Federal requirements (if applicable):

1. Equal Employment Opportunity - Compliance with Executive Order 11246 of September 24, 1965, entitled "Equal Employment Opportunity", as amended by Executive Order 11375 of October 13, 1967, and as supplemented in Department of Labor regulations (41 CFR chapter 60). The Contractor/Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. Contractor/Consultant will ensure that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The Contractor/Consultant will take affirmative action to ensure that applicants are employed and the employees are treated during employment, without regard to their race color, religion, sex, or national origin. Such actions shall include, but are not limited to, the following: employment, up-grading, demotion, or transfer; recruitment or recruitment advertising; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Contractor/Consultant agrees to post in a conspicuous place, available to employees and applicants for employment, notices to be provided by the County setting forth the provisions of this non-discriminating clause.

2. Copeland “Anti-Kickback” Act (18 U.S.C. 874 and 40 U.S.C. 276c: All contracts and subgrants in excess of $2,000 for construction or repair awarded by recipients and subrecipients shall include a provision for compliance with the Copeland “Anti-Kickback” Act (18 U.S.C. 874), as supplemented by Department of Labor regulations (29 CFR part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or subrecipient shall be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he is otherwise entitled. The recipient shall report all suspected or reported violations to HUD.

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3. Davis-Bacon Act, as amended (40 U.S.C. 276a to a-7: When required by Federal program legislation, all construction contracts awarded by the recipients and subrecipients of more than $2000 shall include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 276a to a-7) and as supplemented by Department of Labor regulations (29 CFR part 5, “Labor Standards Provisions Applicable to Contracts Governing Federally Financed and Assisted Construction”). Under this Act, contractors shall be required to pay wages to laborers and mechanics at a rate not less than the minimum wages specified in a wage determination made by the Secretary of Labor. In addition, contractors shall be required to pay wages not less than once a week. The recipient shall place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation and the award of a contract shall be conditioned upon the acceptance of the wage determination. The recipient shall report all suspected or reported violations to HUD.

4. Contract Work Hours and Safety Standards Act (40 U.S.C. 327 through 333: Where applicable, all contracts awarded by recipients in excess of $2000 for construction contracts and in excess of $2500 for other contracts that involve the employment of mechanics or laborers shall include a provision for compliance with Sections 102 and 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327–333), as supplemented by Department of Labor regulations (29 CFR part 5). Under Section 102 of the Act, each contractor shall be required to compute the wages of every mechanic and laborer on the basis of a standard workweek of 40 hours. Work in excess of the standard workweek is permissible provided that the worker is compensated at a rate of not less than 1 1/2 times the basic rate of pay for all hours worked in excess of 40 hours in the workweek. Section 107 of the Act is applicable to construction work and provides that no laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

5. Rights to Inventions Made Under a Contract or Agreement— Contracts or agreements for the performance of experimental, developmental, or research work shall provide for the rights of the Federal Government and the recipient in any resulting invention in accordance with 37 CFR part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by HUD.

6. Rights to Data and Copyrights – Contractors and consultants agree to comply with all applicable provisions pertaining to the use of data and copyrights pursuant to 48 CFR Part 27.4, Federal Acquisition Regulations (FAR).

7. Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution Control Act (33 U.S.C. 1251 et seq.), as amended—Contracts and subgrants of amounts in excess of $100,000 shall contain a provision that requires the recipient to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401 et seq.) and the Federal Water Pollution

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Control Act as amended (33 U.S.C. 1251 et seq.). Violations shall be reported to HUD and the Regional Office of the Environmental Protection Agency (EPA).

8. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)— Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient.

9. Debarment and Suspension (E.O.s 12549 and 12689)—No contract shall be made to parties listed on the General Services Administration's List of Parties Excluded from Federal Procurement or Nonprocurement Programs in accordance with E.O.s 12549 and 12689, “Debarment and Suspension,” as set forth at 24 CFR Part 24. This list contains the names of parties debarred, suspended, or otherwise excluded by agencies, and contractors declared ineligible under statutory or regulatory authority other than E.O. 12549. Contractors with awards that exceed the small purchase threshold shall provide the required certification regarding its exclusion status and that of its principal employees.

10. Drug-Free Workplace Requirements—The Drug-Free Workplace Act of 1988 (42 U.S.C. 701) requires grantees (including individuals) of federal agencies, as a prior condition of being awarded a grant, to certify that they will provide drug-free workplaces. Each potential recipient must certify that it will comply with drug-free workplace requirements in accordance with the Act and with HUD's rules at 24 CFR Part 24, subpart F.

11. Access to Records and Records Retention: The Consultant or Contractor, and any sub-consultants or sub-contractors, shall allow all duly authorized Federal, State, and/or County officials or authorized representatives access to the work area, as well as all books, documents, materials, papers, and records of the Consultant or Contractor, and any sub-consultants or sub-contractors, that are directly pertinent to a specific program for the purpose of making audits, examinations, excerpts, and transcriptions. The Consultant or Contractor, and any sub-consultants or sub-contractors, further agree to maintain and keep such books, documents, materials, papers, and records, on a current basis, recording all transactions pertaining to this agreement in a form in accordance with generally acceptable accounting principles. All such books and records shall be retained for such periods of time as required by law, provided, however, notwithstanding any shorter periods of retention, all books, records, and supporting detail shall be retained for a period of at least four (4) years after the expiration of the term of this Agreement.

12. Federal Employee Benefit Clause: No member of or delegate to the congress of the United States, and no Resident Commissioner shall be admitted to any share or part of this agreement or to any benefit to arise from the same.

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13. Energy Efficiency: Mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (Pub. L. 94A 163, 89 Stat. 871). 14. Procurement of Recovered Materials (2 CFR 200.322.) A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired by the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement program for procurement of recovered materials identified in the EPA guidelines.

15. The Housing and Community Development Act of 1974, as amended, and the regulations issued thereto;

16. Executive Order 11063, as amended by Executive Order 12259, and implementing regulations at 24 CFR Part 107;

17. Section 504 of the Rehabilitation Act of 1973 (PL 93-112), as amended, and implementing regulations;

18. The Age Discrimination Act of 1975 (PL 94-135), as amended, and implementing regulations;

19. The relocation requirements of Title II and the acquisition requirements of Title III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and the implementing regulations at 24 CFR Part 42;

20. The labor standard requirements as set forth in 24 CFR Part 570, Subpart K and HUD regulations issued to implement such requirements;

21. Executive Order 11988 relating to the evaluation of flood hazards and Executive Order 11288 relating to the prevention, control and abatement of water pollution;

22. The flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (PL 93-234);

23. Title VI of the Civil Rights Act of 1964 (PL 88-352) and implementing regulations issued at 24 CFR Part 1;

24. Title VIII of the Civil Rights Act of 1968 (PL 90-284) as amended; and

25. The lead-based paint requirements of 24 CFR Part 35 issued pursuant to the Lead-based Paint Poisoning Prevention Act (42 USC 4801, et seq.);

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26. The Homeless Emergency Assistance and Rapid Transition to Housing Act of 2009 (HEARTH Act), Public Law 111-22, Title IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11371 et seq.), and the Housing and Community Development Act of 1974, as amended, and the regulations issued thereto;

27. Executive Orders 11625, 12432 and 12138. Consistent with HUD's responsibilities under these Orders, the SUBRECIPIENT must make efforts to encourage the use of minority and women's business enterprises in connection with ESG activities;

28. SUBRECIPIENT shall establish and maintain a procedure through which homeless individuals will be informed that use of the facilities and services is available to all on a nondiscriminatory basis.

29. SUBRECIPIENT agrees to abide by and include in any subcontracts to perform work under this Agreement, the following clause:

"During the performance of this Agreement SUBRECIPIENT and its subcontractors shall not unlawfully discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, medical condition, marital status, age (over 40) or sex. SUBRECIPIENT and subcontractors shall insure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination. SUBRECIPIENT and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Government Code, Section 12900 et seq.). The applicable regulations of the Fair Employment and Housing Commission implementing Government Code, Section 12990, set forth in Chapter 5 of Division 4 of Title 2 of the California Administrative Code are incorporated into this Agreement by reference and made a part hereof as if set forth in full. SUBRECIPIENT and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement."

30. During the term of this Agreement, SUBRECIPIENT and its subcontractors, if any, shall not deny the benefits rendered hereunder to any person on the basis of religion, color, ethnic group identification, sex, age, or physical or mental disability.

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Wednesday, August 22, 2018

10:00 a.m. to 12:00 p.m.

City of Banning Council Chambers

99 E. Ramsey Street, Banning CA 92220

PANELISTS:

Julie Bornstein, Coachella Valley Housing

Coalition Current Executive Director, Julie Bornstein is a former California Assemblywoman and former State Director of Housing and Community Development. She has served on numerous public boards and commissions dealing with affordable housing.

Dan Horn, Palm Communities

Dan has directed the development of over 1800 units of affordable housing throughout Southern California and over 2000 units of single family housing in the inland empire since founding the company in 1979.

Tony Mize National CORE

Tony has launched and runs his own firms developing, constructing and operating multiple affordable communities. Tony currently sits on the Board of the Fair Housing Council of Riverside County and has a long standing involvement promoting economic development and job creation.

TOPICS:

What is the current status of affordable housing and the needs in Riverside County?

What are the barriers to building affordable and available housing?

What new money can we expect from the State for housing?

How do we collaborate?

CoC EDUCATION BREAK “The State of Affordable Housing in Riverside County”

2

b. The following people were elected/re-elected to the Board of Governance for the term beginning July 1, 2018 through June 30, 2021:

Non-profit sector seat (1): Angelina Coe, Executive Director, Shelter From the Storm Private sector seat (1): Leticia DeLara, CEO, Regional Access Project (RAP) Public sector seats (2): Robin Gilliland, Community Services Supervisor II, City of Temecula Greg Rodriguez, Government and Public Policy Advisor for Riverside County Supervisor V. Manuel Perez

c. New Voting Members:

Desert Healthcare District

Inspire Life Skills Training Starting Over Inc.

d. CoC Letters of Support: None

e. APRs

CA0935L9D081607 Behavioral Health Coachella Valley Permanent Housing 02/01/17-01/31/18 CA0675L9D081609 Behavioral Health Men's Permanent Housing 02/01/17-01/31/18 CA0936L9D081607 City of Riverside PSH for Disabled 02/01/17-01/31/18 CA0664L9D081603 Housing Authority EHOP 05/01/17-04/30/18 CA0683L9D081609 Housing Authority Consolidated All County 06/01/17-05/31/18 CA0670L9D081609 JFS Desert Vista Permanent Housing 04/01/17-03/31/18

6. Riverside County CoC Member Comments

7. Call for Agenda Items for the Next Meeting

a. Approve 2019 Point In Time (PIT) Count

8. Announcements:

9. Next Meetings:

Planning Committee: August 22, 2018, 2018, 1:30 p.m. – 3 p.m.

DPSS Self Sufficiency GAIN Office, 63 S. 4th Street, Banning, CA 92220

CES Oversight Committee: September 20, 2018, 1 p.m. – 3 p.m.

DPSS Children/Adult Services Office, 901 E. Ramsey St., Banning, CA 92220

Board of Governance: (Special Meeting) September 20, 2018, 9 a.m. – 11 a.m.

DPSS Office: 7894 Mission Grove Pkwy S., Ste. 100, Riverside, CA 92508 - Room 200

HMIS Administrator’s Council: October 3, 2018, 1 p.m. – 3 p.m.

DPSS Staff Development: 22690 Cactus Ave., Moreno Valley, CA 92553

Housing and Sustainability Committee: October 9, 2018, 2 p.m. – 3:30 p.m.

DPSS Children/Adult Services Office, 901 E. Ramsey St., Banning, CA 92220

Standards and Evaluations: October 18, 2018, 2 p.m. – 4 p.m.

DPSS Self Sufficiency GAIN Office, 63 S. 4th Street, Banning, CA 92220

CoC Meeting: October 24, 2018, 10 a.m. – 12 p.m.

City of Banning Council Chambers, 99 E. Ramsey Street, Banning CA 92220

10. Adjournment

CoC Standards and Evaluation Committee Report

Chairperson: Linda Barrack

Vice Chairperson Susan Larkin

Reporting Period: February –June 2018

Committee Members: Angelina Coe Angie Cota David Leahy Franki Riddle Elizabeth Hernandez Jill Kowalski Kristii MacEwen

Lisa Michelle Lynne Brockmeirer Michelle Davis Sterlon Sims Rowena Concepcion

Date of Last Meeting: June 21, 2018

Date of Next Meeting: August 16, 2018

PLEASE LIST MAJOR ACTIVITIES SINCE LAST REPORT: 1) Committee reviewed the CoC Wellness Checklist 2) Committee reviewed ESG Requirements for CES 3) Committee requested Lead Agency for HMIS, DPSS be monitored. 4) Committee completed Written Standards revision. 5) Committee discussed the Moving on Initiative that addresses clients moving on to another of form of PSH like Section 8 or a Housing Choice Voucher.

QUESTIONS, RECOMMENDATIONS AND/OR SUGGESTIONS: 1) The Committee recommended modification of the CoC Wellness Checklist that will require agencies to agree that they have read and understand each required provision. 2) The recommended the ESG Requirements for CES need to be added to the CES Policies and Procedures. 3) Committee recommended that the HMIS Council create a group to develop a tool to monitor the HMIS Lead Agency.

4) It was recommended that the Standards and Evaluation Committed develop policies and procedures on how to implement the Move on Initiative.

__Susan Larkin_______________ ___8/16/18_ Chairperson's Signature Date Report Submitted

CoC HMIS Committee REPORT

Chairperson: Leonard Jarman

Reporting Period: Aug 2018

Committee Members: HMIS Administrators

Date of Last Meeting: July 11, 2018

Date of Next Meeting: Oct 3, 2018

PLEASE LIST MAJOR ACTIVITIES SINCE LAST REPORT: 1. Data Sharing: HMIS Lead submitted questions to County Council regarding the current Consent To Release Information. 2. Trainings continue for HMIS Privacy and Security Training throughout July and August 2018, to assist users. 3. IEHP granted Read Only access to HMIS upon signing a Memorandum of Understanding in accordance with County of Riverside which is pending County Council review and approval. 4. Motion made to amend Policies and Procedures to include providing access to non-HUD providers or non-participating agencies. HMIS ADMIN Council is to review and approve.

Leonard R Jarman 8/15/18 Chairperson's Signature Date Report Submitted

CoC Planning Committee Report

Chairperson: Damien O'Farrell

Reporting Period: July 2018

Committee Members: Michelle Davis

Damien O'Farrell*

Alisha Espinoza

Mike Vasquez

Lynne Brockmeier

Marcus Cannon

Date of Last Meeting: July 12

Date of Next Meeting: August 22

PLEASE LIST MAJOR ACTIVITIES SINCE LAST REPORT:

1) The EOCH Plan was sent to the entire CoC for review and no feedback was

received.

2) The committee began to review each section of the EOCH Plan to see what existing

standing committees would receive tasks from the plan.

3) The Charter is being revised with the committee's recommended changes and will be taken

to the CoC meeting on August 22 for approval.

4) The committee members requested to change their meeting schedule for the

remainder of 2018. They opted to meet following the CoC meetings in lieu of the

Members hip Committee meeting. The Membership Committee has not been

meeting due to lack of participation and the Planning Committee is open to adding

Membership Committee items to their agenda.

QUESTIONS, RECOMM ENDATIONS AND/OR SUGGESTIONS:

1) The Planning Committee Recommends that each Coe Member review the EOCH Plan and identify i

areas that they have interest in helping move forward and/or that overlap with other efforts

(committees, etc.) that they are involved in. Please submit those items to the planning

committee ASAP.

Chairperson's Signature Date Report Submitted