county department responsibility matrix

Attachment A County Department Responsibility Matrix

Storm Water Management Category

DE

M

DF

PS

DO

M

DO

T

DP

R

DP

W-D

SA

DP

W-E

NG

DP

W-

HW

Ys

DW

S

MP

D

Program Management

Administer the SWMP

Coordinate with other permittees

Public Education and Outreach

General Public

Commercial/Industrial Users

Construction Industry

Public Involvement/Participation

Involve stakeholders in the SWMP

Community volunteer activities

Illicit Discharge Detection and Elimination

Ordinances and regulations Storm drainage system mapping Illicit discharge investigations Illicit discharge response Construction Site Runoff Control

Ordinances and regulations Training for County plan reviewers and inspectors

Construction site inspections Post-Construction Storm Water Management in New Development and Redevelopment


Tracking and Inspections

Pollution Prevention/Good Housekeeping

Litter management

Street sweeping

SSBMPs at County Baseyards

MS4 maintenance

Good Housekeeping Training

SOPs for municipal operations Department of Environmental Management (DEM) Department of Fire and Public Safety (DFPS) Department of Management (DOM) Department of Transportation (DOT) Department of Parks and Recreation (DPR)

Department of Public Works – Development Services Administration (DPW-DSA) DPW – Highways (DPW-HWYs) DPW – Engineering (DPW-ENG) Department of Water Supply (DWS) Maui Police Department (MPD)

Attachment B Stakeholder Survey

COUNTY OF MAUI STORM WATER SURVEY

1. Based on your current knowledge, do you think the overall health of surface water (e.g., streams and oceans) in the County is:

a. Poor b. Fair c. Good d. Excellent

2. If you had to choose one of the following options to describe where storm water goes, you would say that it drains to:

a. A sewage/wastewater treatment plant b. A separate special treatment plant just

for storm water c. Nearby fields and yards d. The nearest stream or ocean

3. The following is a list of possible sources of polluted water in the County storm water system. Please tell us which one you think is the biggest source of polluted water:

a. Litter b. Waste from Industry/business c. Runoff from yards, roof tops, parking

lots, and streets d. Pesticides and fertilizers e. Sediment runoff f. Not Sure

4. Do you have a grass lawn or yard that you maintain (If no, Skip to #13)?

a. Yes b. No

5. Do you have bare spots, or problems growing grass or establishing vegetation in your yard?

a. Yes b. No

6. Do you use native plants in your yard/landscape?

a. Yes b. No c. Not sure

7. When you mow the grass or rake leaves, what do you do with the grass clippings or leaves?

a. Collect them and include in garbage b. Leave the clippings on the grass or

spread them in the yard c. Pile them in the yard to compost d. Use a leaf blower to blow leaves and

clippings in the gutter, ditch, or street e. Other _________________________

8. How do you manage pests (i.e. weeds, insects) in your lawn?

a. Full coverage spraying of pesticides b. Spot treating with pesticides only when

necessary c. Pull weeds by hand d. No action e. Other ___________________________

9. Would you be willing to use “ocean friendly” landscaping products?

a. Yes b. No c. Don’t know

10. Do you fertilize your lawn? a. Yes b. No

11. About how often would you say fertilizer is applied to your lawn?

a. Monthly or every other month b. Two or three times a year c. Once a year or less

This survey will be used to assist the County of Maui in gauging public awareness about storm water issues. The County will use this information to guide storm water protection efforts. Please circle the appropriate letter and fill in the blanks to indicate your response. Your participation is greatly appreciated.

12. Has the soil in your lawn been tested to determine how much fertilizer is needed?

a. Yes b. No

13. Do you have a car, truck or other vehicle? a. Yes b. No

14. How is your vehicle washed? a. Wash it at home b. Take it to a commercial car wash c. Volunteer/charity car washes d. I don’t wash my vehicle

15. If you wash your vehicle at home, where does the dirty wash-water flow?

a. Onto grass, dirt or gravel b. Onto the street or driveway c. It varies d. Not Sure

16. Do you ever change your own oil? a. Yes b. No

17. If you change your own oil, how do you dispose of the old, used oil?

a. Put it in the garbage b. Pour it down a storm drain c. Pour it in the grass, shrubs, or ditch d. Take it to a recycling center e. Other ___________________________

18. Do you have a dog? a. Yes b. No

19. Do you pick up your dog’s waste (from the sidewalks, street, or yard)?

a. Always b. Sometimes c. Rarely d. Never

20. Do you experience flooding or standing water near your home?

a. Frequently b. Sometimes c. Never

21. How often do you visit the County’s website? a. Daily b. Once or twice a month c. Yearly d. Never

22. Which of the following options do you feel is the best way to provide the community with information regarding storm water?

a. Email/Internet b. Social media c. Community meeting/events d. Direct mailings e. Radio f. Newspaper g. TV

23. How much impact do you feel a community resident has on storm water quality?

a. Very much b. Some c. None

24. Please identify volunteer activities that would interest you

a. Storm drain marking b. Stream clean up or Adopt- a- Stream c. Rain garden creation or tree planting d. Educational outreach e. Event organization f. Monitoring g. Storm water Working Group h. Photography/Social Media

25. Are you interested in reviewing or commenting on the County’s Storm Water Management Plan that is currently being prepared?

a. Yes b. No

26. How long have you lived in the County?

_____________________Year(s)

Thank you for participating in this survey! We appreciate your time.

To find out more about the County Storm Water Management Program,

contact Jessica Dunn at (808) 218-6052 or [email protected]

mailto:[email protected]

Attachment C Land Use Map

Project:

Storm Water Management ProgramKahului-Paia Urbanized Area, Maui

Title: Commercial and Industrial Parcelswithin the Urbanized AreaCounty of Maui

Department of Public Works Source:

Service Layer Credits: Sources: Esri, HERE, DeLorme, USGS, Intermap, increment P Corp., NRCAN, Esri Japan, METI, Esri China (Hong Kong), Esri (Thailand), TomTom, MapmyIndia, © OpenStreetMapcontributors, and the GIS User Community

±

Commercial (541 parcels)

Industrial (572 parcels)

Urbanized Area

0 1 2 3Miles

Figure C-1

November 2014

County of Maui TMK Database(latest update May 2013)

Attachment D County Erosion Control Summary

GENERAL PROVISIONS FOR GRADING PERMIT 1. OWNER/PERMITTEE ACKNOWLEDGMENT

a. I confirm that the information provided with this application is true and correct to the best of my knowledge, and I assume full responsibility for the truth and validity of the information provided.

b. I agree to allow representatives of the County of Maui (County) to enter the subject property for inspection purposes in connection with this application, regardless of whether or not the permit is active or expired.

c. I understand and agree that all written conditions, including e-mail, provided to the contractor or other representatives of the owner throughout the duration of the project shall be considered conditions of the permit.

d. I understand and agree that no further verbal or written warnings are required for noncompliance with any permit condition and that noncompliance may result in the immediate issuance of a stop work order along with a Notice of Violation and appropriate fines.

e. I understand and agree that all violation notices shall be considered delivered if sent via certified mail, return receipt requested, to the address on the permit application. It is my responsibility to notify the County in writing of any change in address, and failure to do so is deemed to be a waiver of any violation notification requirement.

2. START OF CONSTRUCTION – Contractor shall schedule a preconstruction meeting with the Development Services

Administration (DSA) at least two days prior to the start of work by calling 270-7366. No work shall begin until preconstruction meeting completed.

3. PERMIT EXPIRATION AND EXTENSIONS

a. The permit shall expire 1 year after the issue date, unless extended in writing by DSA. b. Permit extension requests shall be submitted to DSA at least 15 calendar days prior to the permit expiration date.

Permit extension requests that are not timely may be denied and a new application may need to be submitted. 4. PROJECT COMPLETION

a. All “Post Construction Requirements” shall be fully completed by the expiration date of the permit. b. The permit must remain active and be extended until “Post Construction Requirements” have been completed and

verification is obtained from DSA that grading work is accepted. c. Post Construction Requirements – At a minimum, the following are required to close permit and release bond:

i. Grading shall be completed per plan. ii. All disturbed areas shall be fully stabilized with grass or gravel. Other materials only acceptable with written

approval of the Department. iii. Grading Report (if required) shall be submitted and accepted. See County Code Section 20.08.250 for report

requirements/applicability. iv. Final sign off shall be given by DSA.

5. STANDARD PERMIT CONDITIONS

a. Once grading work starts, work must be continuous until completion. If work stops for any reason, the site shall be stabilized and grading not in accordance with the grading ordinance shall be corrected.

b. A copy of the permit and the approved grading and grubbing plans shall be kept onsite during construction. c. A Grading Report (County Code Section 20.08.250) shall be submitted when grading involves cuts or fills in excess of

15 feet in height, or involves fills placed over a swamp, pond, gully or lake. Compaction tests shall be provided for work involving County roadway construction or roadways to be dedicated to the County.

d. The grading limits shall be clearly marked prior to initiation of work and maintained to completion of grading. e. The area to be graded or grubbed shall not exceed fifteen acres. Additional areas shall not be opened for grading or

grubbing until the area already disturbed has been adequately stabilized. f. The horizontal distance from the top or bottom of a cut or fill slope to the adjoining property line shall be in accordance

with County Code Section 20.08.210, regardless of what may be shown on the plans. g. In the event that anything shown on the approved grading/grubbing plans is in conflict with any of the provisions of the

grading ordinance, the stricter of the two shall apply. h. Best Management Practices (BMPs) must be installed prior to the start of grading and grubbing work. i. At a minimum, disturbed areas that will not be redisturbed for twenty-one days or more shall be stabilized (grassed or

graveled) by no later than the fourteenth day after last disturbance. j. All areas disturbed by construction activities shall control dust emissions and erosion to the maximum extent

practicable through the application of BMPs, which may include watering with trucks or sprinklers, erection of silt/dust fence, limiting the area of disturbance, and timely grassing of finished areas. Grading operations shall be temporarily halted during adverse wind conditions when dust cannot be controlled otherwise.

k. Should historic sites such as walls, platforms, pavements, or mounds, or remains such as artifacts, burials, concentration of shell or charcoal be encountered during construction activities, work shall cease immediately in the immediate vicinity of the find and the find shall be protected from further damage. The contractor and/or landowner shall immediately contact the State Historic Preservation Division (243-5169), which will assess the significance of the find and recommend and appropriate mitigation measures, if necessary.

l. The general drainage pattern with respect to adjoining, downstream and surrounding properties shall not be altered.

m. When work is done in phases, DSA must sign off on completed phase prior to start of work on next phase. Even after a grading phase has been signed off, the grassing or other stabilization must be maintained until project completion. All grading phases must be maintained and fully stabilized at the time of project completion and release of bond.

n. When work is done within a drainageway, DSA may require the contractor to provide a construction schedule for review and approval. Should it be determined that the work cannot be completed within an acceptable period of time, DSA may require that the contractor delay work within the drainageway until the end of the rainy season.

o. Shoreline Properties – The following conditions apply to shoreline properties and are considered a part of the permit and plot plan:

i. All construction related conditions of the Special Management Area permit are considered conditions of this permit and shall be fully complied with.

ii. The importance and placement of soil is prohibited within the shoreline area as defined by chapter 201A-41, Hawaii Revised Statutes, except for sand as defined in County Code Chapter 20.08.

iii. The grading of a coastal dune is prohibited pursuant to County Code Section 20.08.035. 6. OTHER PERMITS AND AGENCY APPROVALS

a. Issuance of this permit shall only be taken to mean that the provisions of County Code Chapter 20.08 (Soil Erosion and Sediment Control) will be complied with.

b. Other permits or approvals may be required to do the work proposed, and it is the responsibility of the owner and permittee to obtain all appropriate permits and approvals prior to the start of work, including those from the Department of Planning (Special Management Area Permit; Flood Development Permit; etc), Department of Health (NPDES Permit; Noise Permit; etc), Department of Land and Natural Resources, Historic Preservation Division, Army Corps of Engineers, Hawaii One Call, and any other applicable agency.

c. Building Permits, Plumbing Permits, Electrical Permits or other applicable permits must be obtained when required, even if structures, utilities or other facilities are shown on the approved grading plans.

7. BUILDING HEIGHT

The applicant is advised that there are zoning restrictions of building heights which are measured from the top of the structure to the natural or finish grade, whichever is lower. Placing fill on your lot may reduce the allowable building height. The grading permit has not been reviewed for compliance with building height zoning restrictions, even if the grading permit was reviewed and approved in conjunction with a building permit, subdivision, or any other application. Call the Zoning Administration and Enforcement Division of the Planning Department at 270-7735, should you have any questions regarding building height restrictions.

8. BOND

a. Surety bonds shall be in a form acceptable to the County. b. Bonds provided in the form of cash, check, letter of credit, CD or other acceptable form shall be subject to the

following: i. The Contractor is held and firmly bound to the County of Maui in the bond sum indicated on the permit for

completion of the work and other obligations under the permit. ii. If the Contractor completes work under the permit, and receives a written verification of completion from

the County, then the bond shall be released; otherwise, the Bond shall remain in full force and effect. iii. The Contractor agrees that no change, time extension, alteration or addition to the terms of the permit shall

in any way affect its obligations under the Bond. iv. Default shall be deemed to have occurred in any of the following instances:

1. If the Owner abandons the work. The absence of earthwork activity for a period of six months or more shall be considered abandonment, or other evidence of inactivity may constitute abandonment as determined by the County.

2. If Owner fails to respond to any directive ordered by the County or fails to complete its obligations under the permit within the time specified by the County.

3. If the permit has expired and work has not been adequately completed as determined by the County. v. In the event of default, County shall send Owner notice of default. Notice shall be deemed complete upon

mailing by return receipt requested to the address on the permit. vi. Should the Owner fail to cure the default in the time allotted, the County is authorized to seek any remedy

using the assets provided by the Bond to complete the work. Remedial actions may include completion of work or any alternative work needed to complete the work.

vii. Remedial actions can be performed by County work forces or by a contractor of its choosing. The County’s administrative expenses shall be eligible for reimbursement from the Bond. County is authorized to use any licensed contractor of its choosing and is not obligated to seek bids for the work and is not obligated to select lowest bidder.

viii. Should the County or a contractor of its choosing take over all or any part of the work, the Owner hereby authorizes the County and/or its contractor to enter onto the property to complete the work.

ix. In the event that the costs incurred to complete the work exceed the Bond amount, the Owner shall remain liable to the County for the excess costs.

REVISED 1/12

GENERAL:

• DSA Construction inspector can be contacted by leaving voicemail at 270-7366. • For general permit information, contact DSA Engineering at 270-7242. • See General Provisions for detailed permit information and conditions. • Permit application and General Provisions can be viewed/downloaded online at County website: www.co.maui.hi.us � Online

Services � Land and Permit Information � Permit and Development Application Information � Construction Permits and Applications � Grading and Grubbing Permits

EXCLUSIONS: Exclusions exist in the grading ordinance for work related to emergency operations, mining or quarrying operations, and agricultural land management done in accordance with an approved Conservation Plan. Contact DSA for information on exclusions. LIMITED EXCLUSIONS: Limited exclusions exist in the grading ordinance for grading related to construction of structures authorized by a valid building permit, installation of septic systems authorized by the State, and trenching for utilities. Limited exclusions also exist for grading which does not exceed 100 cubic yards or 4 feet in vertical height (50 cubic yards or 2 feet in vertical height in SMA) and grubbing which does not exceed 1 acre. Contact DSA for information on limited exclusions. SUBMITTAL CHECKLIST (Incomplete applications will not be accepted):

MINOR GRADING PERMIT (Graded area under 1 acre and maximum height/depth of excavation or fill under 15 feet): • GRADING PLAN - Two (2) Copies • BEST MANAGEMENT PRACTICES (BMP) PLAN - Two (2) Copies • ENGINEERING SLOPE HAZARD REPORT (May be required if grading will affect an existing slope with a height

greater than 15 feet and with a grade steeper than 35%) – Two (2) Copies • COMPLETED APPLICATION - One (1) Original

MAJOR GRADING PERMIT (Graded area over 1 acre OR maximum height/depth of excavation or fill over 15 feet):

• GRADING PLAN - Three (3) Copies; PREPARED BY LICENSED ENGINEER • EROSION CONTROL PLAN - Three (3) Copies; PREPARED BY LICENSED ENGINEER • DRAINAGE PLAN AND REPORT - Two (2) Copies; PREPARED BY LICENSED ENGINEER • ENGINEER’S SOILS REPORT (Only required if maximum height of excavation or fill greater than 15 feet) – One (1)

Copy; PREPARED BY LICENSED SOILS ENGINEER • ENGINEERING SLOPE HAZARD REPORT (May be required if grading will affect an existing slope with a height

greater than 15 feet and with a grade steeper than 35%) – Two (2) Copies • COMPLETED APPLICATION - One (1) Original

GRUBBING PERMIT (Over 1 acre of ground cover uprooted from surface of ground with no change in grade):

• GRUBBING PLAN - Two (2) Copies • BEST MANAGEMENT PRACTICES (BMP) PLAN - Two (2) Copies • COMPLETED APPLICATION - One (1) Original

GRADING/GRUBBING WORK ON SHORELINE PROPERTY (In addition to above submittals):

• LIMITS OF COASTAL DUNE - Determination to be made by coastal scientist • COPY OF SMA PERMIT • LIMITS OF SHORELINE SETBACK AREA - As determined by Department of Planning. • THE FOLLOWING STATEMENTS SHALL BE PLACED ON THE PLAN:

1. All construction related conditions of the SMA permit. 2. That the importation and placement of soil is prohibited within the shoreline area. 3. That grading of the coastal dune is prohibited.

GRADING/GRUBBING PERMIT FEES (Permit fee paid at the time permit issued)

GRADING VOLUME FEE 0 – 1,000 cubic yards $30 per 100 cubic yards or fraction thereof 1,001 – 10,000 cubic yards $300 for the first 1,000 cubic yards plus $30 for each

additional 1,000 cubic yards or fraction thereof 10,001 cubic yards or more $570 for the first 10,000 cubic yards plus $18 per

1,000 cubic yards or fraction thereof GRUBBING $30 for the first acre plus $20 for each additional acre

or fraction thereof GRADING BOND SCHEDULE (Grading bond provided at the time permit issued)

CUBIC YARDS BOND AMOUNT 0 - 500 No bond required 501 – 10,000 $8 per cubic yard 10,001 – 100,000 $80,000 plus $3 per cubic yard for each additional cubic yard in

excess of 10,000 cy 100,001 and over $350,000 plus $1 per cubic yard for each additional cubic yard in

excess of 100,000 cubic yards

Attachment E County Post-Erosion Control Guidance

Attachment F County BMP Survey

SURVEY OF BMPS: Instructions: please make the following notes in the column:

“Y” (yes) if you routinely use the described BMP. “N” (no) if the BMP could be applicable to your activities but is not currently being used. “NA” if the described BMP is not applicable. For example, if your group or department does nothing

with pesticides or lawn maintenance, or if you don’t conduct any maintenance that generates used oil, please note “NA” where those items are discussed.

Please contact Janice Marsters at 808.371.8504 with any questions. Person completing form: Department: __________________ Name: _______________________________ Telephone: __________________ Email: _______________________________

CATEGORY 1 - GENERAL HOUSEKEEPING

Y/N/NA Best Management Practices

1. Perform facility inspections on a regular basis to ensure good housekeeping practices are being properly

implemented.

2. Minimize water use in washing activities and avoid runoff of soapy water to storm drainage system or

water bodies.

3. Sweep or vacuum facility floors and paved areas regularly to prevent tracking of materials and sediment

that could become entrained in storm water.

4. Inform contractors conducting work at the Facility of COM policies and include appropriate provisions

in their contracts to implement proper BMPs.

5. Check grounds for spills or leaks from vehicular traffic and/or refuse bins. Apply absorbents and sweep

up immediately after indentifying spills. Do not hose down oil spots or other spills.

6. Store oily or leaking equipment under cover with drip pans. Empty, clean, and replace drip pans as

needed.

7. Prevent non-storm water discharges into the storm drains using drainage controls such as dikes, berms,

retaining walls, curbing, weirs, booms, other barriers, diversion ponds, sumps, collection systems, absorbent materials, and/or storm drain covers.

CATEGORY 2 - MATERIAL STORAGE AND USE


1. Adequately train employees who handle chemicals and potentially hazardous materials.

2. Identify chemical substances used at the facility, compile Safety Data Sheets (SDSs) for each chemical

product, and store SDSs where chemicals are used. Maintain an accurate inventory of materials and/or chemicals that are stored or used at the site

3. Use hazardous materials only where and when needed to complete a task.

4. Use less hazardous, alternative materials where possible, such as citrus-based cleaning products rather

than petroleum-based cleaning products.

5. Store materials in their original or appropriate containers as recommended by the manufacturer, and

ensure products and materials are properly labeled.

6. Close, securely fasten, and neatly store all containers.

7. Use up existing products and materials before purchasing or opening additional containers of the same

kind.

8. Follow manufacturer’s instructions regarding uses, protective equipment, ventilation, flammability, and

mixing of chemicals. Do not store incompatible chemicals next to each other.

9. Store reactive, ignitable, or flammable materials in compliance with the appropriate fire codes.

10. Place fuel drums or chemical storage containers and batteries on spill containment pallets or other type

of secondary containment.

11. Store potential contaminants indoors or under cover, when possible, to minimize their contact with

storm water.

12. Use drainage controls in uncovered areas where stockpile erosion or contaminated runoff can occur.

13. Inspect storage areas regularly. Look for leaking or corroded containers, chemical discoloration, or

other changes in the containers or contents that may indicate a potentially hazardous condition or deterioration.

14. Maintain an ample supply of spill clean-up materials near storage areas.

15. Clean small spills with rags or absorbent material, and properly dispose of any contaminated spill materials. For larger spills, contact spill response personnel immediately.

16. Do not clean out brushes or rinse paint containers into the dirt, street, gutter, storm drain, or stream.

“Paint out” brushes as much as possible. Rinse water-based paints to the sanitary sewer. Dispose of excess oil based paints or lead-containing paints and sludge as hazardous waste.

17. Properly dispose of materials that are expired or no longer used. If the container is deteriorating,

properly transfer materials to a new container or dispose of entire container in a manner that meets all laws related to disposal.

18. Dispose of wastes properly. See Waste Management BMP.

Storm Water Management Program Plan, Kahului-Pā‘ia Urbanized Area, County of Maui Revised December 2015 Section 1: Introduction 1-5

1.8 Program Funding

The County is evaluating a variety of funding mechanisms, including cost sharing between departments and sharing costs for some programs with other permittees in the Kahului-Pā‘ia UA. Other potential funding sources such as permit and utility fees are being considered.

1.9 Coordination with Other Permittees

The County plans to develop and execute a Memorandum of Agreement (MOA) that will

outline the SWMP responsibilities of each County department. The County is also in discussions with the Hawai‘i Department of Transportation (HDOT) with respect to developing an MOA for joint efforts to coordinate the implementation of the SWMP in the UA. A proposed implementation schedule for the County’s program management activities is presented in Table 1-1 (items 1-1 and 1-2).

Table 1-1. Proposed Schedule and Goals – Program Management

Item No.

Proposed Activity or

BMP

Proposed Development and Implementation Schedule Quantifiable Target 2014/15 2016 2017

1-1

Develop an organization chart identifying department roles and responsibilities for SWMP activities and BMPs.

Evaluate program requirements and develop organization to support program implementation, and an organizational chart that assigns responsibilities to departments.

In conjunction with the annual report, assess whether organizational changes are required to aid in program effectiveness.

In conjunction with the annual report, assess whether organizational changes are required to aid in program effectiveness.

Develop an organization chart within the first year of the program

1-2

Develop and execute a MOA that assigns County Department responsibilities for SWMP implementation.

Finalize and execute the MOA.

Evaluate whether the MOA needs to be updated based on changes to County Department structure or role.

Evaluate whether the MOA needs to be updated based on changes to County Department structure or role.

Develop and execute the MOA within the first year of the program.

1-3

Evaluate potential coordination with other permittees, and execute MOAs with other permittees as appropriate

Evaluate program coordination opportunities with other permittees; finalize and sign MOAs as appropriate.

Evaluate whether the MOAs need to be updated based on changes to relationship between County and other permittees.

Evaluate whether the MOAs need to be updated based on changes to relationship between County and other permittees.

Assess and develop the MOAs within the first year of the program.

Storm Water Management Program Plan, Kahului-Pā‘ia Urbanized Area, County of Maui August 2014 Section 2: Public Education and Outreach 2-5

Table 2-1. Proposed Schedule and Goals – Public Education and Outreach

Item No.


BMP

Proposed Development and Implementation Schedule Quantifiable Target

2014/15 2016 2017

2-1

Add a “storm water” page to the County website.

Gather information and plan the page content.

Have the page go “live” on the County website.

Monitor the website for “hits”; update the website with new information.

Add a “storm water” page to the County website within 2 years

Once the site is active, increase the number of site views by 10% per year.

2-2

Include information on the County’s SWMP in “The High Street Journal”.

Prepare an article describing the SWMP and upcoming related activities.

Provide updates on the SWMP and related activities.

Provide updates on the SWMP and related activities.

Include two articles per year, related to the SWMP, in the High Street Journal.

2-3

Prepare a fact sheet on how the general public can reduce pollution in storm water runoff.

Prepare the fact sheet; distribute via County website, bill mailings, and County office newsstands.

Identify other avenues, such as schools, civic groups, and environmental groups, for distribution of the fact sheet.

Continue to distribute the fact sheet to a wider audience.

Provide an annual fact sheet focusing on the storm water issues to County bill payers.

By program years 2 and 3, conduct at least 4 public presentations per year to schools, civic groups, etc.

2-4

Conduct a targeted education and outreach campaign for commercial/ industrial users.

Identify commercial/ industrial groups for targeted education and outreach campaign.

Conduct education and outreach efforts for commercial/ industrial user groups.

Conduct education and outreach efforts for commercial/ industrial user groups.

By program years 2 and 3, conduct at least one educational/ outreach session per year for commercial/ industrial user groups.

2-5

Conduct a targeted education and outreach campaign for construction industry.

Identify construction industry groups for targeted education and outreach.

Conduct education and outreach efforts for construction industry groups.

Conduct education and outreach efforts for construction industry groups.

By program years 2 and 3, conduct at least one educational/ outreach sessions per year for construction industry groups.

Storm Water Management Program Plan, Kahului-Pā‘ia Urbanized Area, County of Maui August 2014

Section 3: Public Involvement/Participation 3-4

Table 3-1. Proposed Schedule and Goals – Public Involvement/Participation

Item No.


BMP


2014/15 2016 2017

3-1

Involve stakeholders in development of the SWMP.

Solicit community members to attend a preliminary SWMP meeting, and to discuss storm water issues in the UA.

Continue to solicit community input regarding the SWMP.

Continue to solicit community input regarding the SWMP.

During preparation of the SWMP, hold a meeting with community stakeholders and other permittees to discuss storm water issues in the UA

3-2

Involve stakeholders in implementation of the SWMP.

Solicit community members to attend semi-annual SWMP meetings.

Continue to hold SWMP semi-annual meetings.

Continue to hold SWMP semi-annual meetings.

Participation of stakeholders in SWMP semi-annual meetings.

3-3 Develop public volunteer activities

Coordinate with community partners to develop and solicit volunteers for activities focused on storm water awareness.

Identify two potential projects and solicit volunteers in coordination with community partners.

Identify two potential projects and solicit volunteers in coordination with community partners.

By program years 2 and 3, conduct two public volunteer activities per year related to storm water awareness.


Section 4: Illicit Discharge Detection and Elimination 4-6

Table 4-1. Proposed Schedule and Goals – Illicit Discharge Detection and Elimination

Item No.

Proposed Activity or BMP


2014/15 2016 2017

4-1

Establish ordinances, rules, and enforcement procedures that prohibit illegal non-storm water discharges and drain connections.

Evaluate current County Code and other municipality ordinances.

Seek ordinance revision from County Council.

Enact ordinance and conduct education campaign to inform public of the revised ordinance and requirements.

Ordinance revision to prohibit illegal non-storm water discharges and drain connections within 3 years.

Conduct education campaign to inform public of the revised ordinance within 3 years.

4-2 Storm drainage system mapping

Gather existing information on County-owned storm drainage system and facilities; establish platform for GIS.

Conduct field survey for GIS input of priority areas – commercial and industrial areas within the MS4.

Conduct field survey for GIS input of remaining areas within the MS4.

Develop map of County-owned storm drainage system in the UA within 3 years.

Add new drainage system components added to the County system - within one year of completion of as-built drawings.

4-3

Field investigations of illegal discharge and connections

Pending storm drainage system mapping.

Survey storm drainage system and outfalls for dry weather flow during system mapping field work.

Survey storm drainage system and outfalls for dry weather flow during system mapping field work.

Conduct field surveys for illicit discharges in priority areas within 3 years.

4-4

Evaluate mechanisms to receive and respond to complaints of illicit discharges.

Evaluate website and telephone complaint options.

Establish a mechanism to receive and respond to public complaints regarding storm water.

Maintain the public complaint mechanism and respond to complaints in a timely manner.

Establish mechanisms to receive and respond to public complaints within 2 years.

Respond to complaints within 5 working days of receiving complaint.

4-5

Assess non-storm water discharges that may be significant sources of pollutants to the MS4 in the UA.

Compile a list of non-storm water discharges or flows in the UA.

Evaluate such discharges for significant contributors of pollutants to the regulated MS4.

Evaluate measures for prevention or reduction of pollutants.

Assess non-storm water discharges, and target any discharges needing prevention or reduction of pollutants, within 3 years.


Section 5: Construction Site Runoff Control 5-4

5.5 Proposed Construction Site Runoff Control Measures

The County already has an excellent program requiring and enforcing the use of BMPs at construction sites. However, the County proposes the following additional measures focusing on compliance and training:

Conduct training for County Inspectors and plan reviewers on Construction BMPs;

Develop a construction inspection checklist to facilitate the County’s construction site inspection program; and

Evaluate current ordinances and design guidance for revisions that could strengthen the County’s construction runoff control program.

The proposed implementation schedule for the County’s actions is presented in Table 5-1 (items 5-1 through 5-3). The County will also conduct training for construction industry representatives on maintaining BMPs, as previously discussed in Section 2.5.3.

Table 5-1. Proposed Schedule and Goals – Construction Site Runoff Control

Item No.


BMP


2014/15 2016 2017

5-1

Conduct training for County plan reviewers and construction inspectors on construction BMPs.

Develop training program for County plan reviewers and construction site inspectors.

Conduct training sessions

Conduct training sessions.

By Year 2, conduct annual training for County employees that review construction plans and inspect construction projects.

5-2

Develop a construction inspection checklist for BMP inspection.

Work with DSA to develop a useful checklist to facilitate inspection of construction BMPs.

Implement checklist during DSA inspections.

Continue to use checklist during DSA inspections.

By Year 2, implement the use of a checklist to facilitate DSA inspections of construction BMPs.

5-3

Review ordinances and design guidance

Evaluate current County Code and design guidance, assess relevant codes used by other municipalities, and identify revisions that could strengthen the County’s construction runoff control program.



Ordinance revision to strengthen County’s runoff control program within 3 years.


Storm Water Management Program Plan, Kahului-Pā‘ia Urbanized Area, County of Maui August 2014 Section 6: Post-Construction Runoff Control 6-4

Table 6-1. Proposed Schedule and Goals – Post-Construction Site Runoff Control

Item No.

Proposed Activity or BMP


2014/15 2016 2017

6-1

Conduct training for County plan reviewers and construction inspectors on post-construction BMPs.

Develop training program for County plan reviewers and construction site inspectors.

Conduct training sessions

Conduct training sessions.

By Year 2, conduct annual training for plan reviewers and construction inspectors.

6-2

Develop an inspection checklist for BMP inspection.

Work with DSA to develop a useful checklist to facilitate inspection of post-construction BMPs.

Implement checklist during County post-construction inspections.

Continue to use checklist during County post-construction inspections.

By Year 2, implement a checklist for DSA inspections of post-construction BMPs.

6-3 Review ordinances and design guidance

Evaluate current County Code and design guidance, assess relevant codes used by other municipalities, and identify revisions that could strengthen the County’s post-construction runoff control program.



Ordinance revision to strengthen County’s post-construction runoff control program within 3 years.


6-4

Develop a tracking process and inventory for private and public post-construction storm water controls.

Evaluate potential processes for developing an inventory of private and public post-construction storm water controls.

Determine information needed for inventory of permanent BMPs. Review programs used by other municipalities.

Include in rules a requirement for designer to include GIS information suitable to add the permanent BMP to the County’s storm water asset management system.

Within 3 years, revisions to post-construction runoff control rules to require designer to include GIS information suitable to add the permanent BMP to the County’s storm water asset management system.

Storm Water Management Program Plan, Kahului-Pā‘ia Urbanized Area, County of Maui August 2014 Section 7: Pollution Prevention/Good Housekeeping 7-4

Table 7-1. Proposed Schedule and Goals - Pollution Prevention/Good Housekeeping

Item No.


BMP


2014/15 2016 2017

7-1

County facility inventory and mapping

Gather existing information on County facilities in the UA.

Conduct field survey for GIS input of priority (commercial and industrial) areas within the MS4.

Conduct field survey for GIS input of remaining areas within the MS4.

Develop map of County-owned facilities in the UA within 3 years.

7-2 Mechanical street sweeping

Review current program and public complaint records regarding street sweeping.

Evaluate whether more frequent street sweeping is warranted in some areas.

Adjust street sweeping schedule as needed based on evaluation.

Adjust street sweeping schedule to more efficiently target County resources while maximizing pollutants collected within 3 years.

7-3 Litter management

Review current schedule and public complaint records regarding litter control.

Evaluate whether more frequent litter or trash collection is warranted in some areas.

Adjust litter collection schedule as needed based on evaluation.

Conduct litter control at a rate that best utilizes County resources while preventing entrainment of litter in storm water within 3 years.

7-4

Use of BMPs at County facilities

Develop plan for annual “BMP audit” inspection of County facilities and operations that may impact storm water.

Conduct annual inspections of County facilities.

Conduct annual inspections of County facilities.

By Year 2, conduct an annual “BMP audit” inspection of County facilities and operations in the UA that may impact storm water.

7-5

Storm drainage system maintenance

Investigate asset management system to aid in scheduling and managing storm drainage inspections and maintenance.

Evaluate systems and select a program that will interface with the GIS data obtained for the drainage system.

Begin implementation of an asset management system.

By Year 3, begin implementation of an asset management system for storm drainage infrastructure in the UA.

7-6

Conduct an education campaign for County O&M personnel.

Develop a training program for County personnel whose activities may impact storm water.

Implement annual training program.

Conduct annual training program.

By program years 2 and 3, conduct annual training programs for at least 90% of active O&M personnel

Storm Water Management Program Plan, Kahului-Pā‘ia Urbanized Area, County of Maui August 2014 Section 7: Pollution Prevention/Good Housekeeping 7-5

Item No.


BMP


2014/15 2016 2017

7-7

Develop SOPs for municipal operations.

The County will identify municipal operations (e.g., street sweeping, catch basin cleaning, and vehicle washing/ maintenance) that could impact storm water and begin preparing SOPs.

Develop SOPs for activities of concern.

During annual good housekeeping training, receive feedback on SOPs from field staff and adjust as needed.

Identify municipal operations that could impact storm water and, by 2016, develop SOPs to protect storm water.

Storm Water Management Category

DE

M

DF

PS

DO

M

DO

T

DP

R

DP

W-D

SA

DP

W-E

NG

DP

W-

HW

Ys

DW

S

MP

D

Program Management

Administer the SWMP

Coordinate with other permittees

Public Education and Outreach

General Public

Commercial/Industrial Users

Construction Industry

Public Involvement/Participation

Involve stakeholders in the SWMP

Community volunteer activities

Illicit Discharge Detection and Elimination

Ordinances and regulations Storm drainage system mapping Illicit discharge investigations Illicit discharge response Construction Site Runoff Control


Construction site inspections Post-Construction Storm Water Management in New Development and Redevelopment


Tracking and Inspections

Pollution Prevention/Good Housekeeping

Litter management

Street sweeping

SSBMPs at County Baseyards

MS4 maintenance

Good Housekeeping Training

SOPs for municipal operations Department of Environmental Management (DEM) Department of Fire and Public Safety (DFPS) Department of Management (DOM) Department of Transportation (DOT) Department of Parks and Recreation (DPR)

Department of Public Works – Development Services Administration (DPW-DSA) DPW – Highways (DPW-HWYs) DPW – Engineering (DPW-ENG) Department of Water Supply (DWS) Maui Police Department (MPD)

CATEGORY 2 - MATERIAL STORAGE AND USE


1. Adequately train employees who handle chemicals and potentially hazardous materials.

2. Identify chemical substances used at the facility, compile Safety Data Sheets (SDSs) for each chemical

product, and store SDSs where chemicals are used. Maintain an accurate inventory of materials and/or chemicals that are stored or used at the site

3. Use hazardous materials only where and when needed to complete a task.

4. Use less hazardous, alternative materials where possible, such as citrus-based cleaning products rather

than petroleum-based cleaning products.

5. Store materials in their original or appropriate containers as recommended by the manufacturer, and

ensure products and materials are properly labeled.

6. Close, securely fasten, and neatly store all containers.

7. Use up existing products and materials before purchasing or opening additional containers of the same

kind.

8. Follow manufacturer’s instructions regarding uses, protective equipment, ventilation, flammability, and

mixing of chemicals. Do not store incompatible chemicals next to each other.

9. Store reactive, ignitable, or flammable materials in compliance with the appropriate fire codes.

10. Place fuel drums or chemical storage containers and batteries on spill containment pallets or other type

of secondary containment.

11. Store potential contaminants indoors or under cover, when possible, to minimize their contact with

storm water.

12. Use drainage controls in uncovered areas where stockpile erosion or contaminated runoff can occur.

13. Inspect storage areas regularly. Look for leaking or corroded containers, chemical discoloration, or

other changes in the containers or contents that may indicate a potentially hazardous condition or deterioration.

14. Maintain an ample supply of spill clean-up materials near storage areas.

15. Clean small spills with rags or absorbent material, and properly dispose of any contaminated spill materials. For larger spills, contact spill response personnel immediately.

16. Do not clean out brushes or rinse paint containers into the dirt, street, gutter, storm drain, or stream.

“Paint out” brushes as much as possible. Rinse water-based paints to the sanitary sewer. Dispose of excess oil based paints or lead-containing paints and sludge as hazardous waste.

17. Properly dispose of materials that are expired or no longer used. If the container is deteriorating,

properly transfer materials to a new container or dispose of entire container in a manner that meets all laws related to disposal.

18. Dispose of wastes properly. See Waste Management BMP.

CATEGORY 3 - WASTE MANAGEMENT


1. Remove and properly dispose of litter and waste on a regular basis.

2. Post “No Littering” signs and enforce anti-litter laws.

3. Designate waste collection areas, preferably under cover. Use leak-proof rubbish cans and keep

covered or stored undercover, to the extent practical.

4. Keep waste collection areas clean. Do not overfill trash receptacles or leave trash outside of

receptacles.

5. Arrange for regular waste collection before containers overflow.

6. Do not place leaking cans/containers/bags in trash bins. Absorb all liquid waste using rags or other

absorbent and properly dispose cleaning media.

7. Use the entire product before disposing of the container.

8. Do not remove the original product label from containers; it may contain important safety and disposal

information.

9. Inspect containers regularly and transfer waste from damaged containers into safe containers.

10. Only purchase and store needed quantities of chemicals and other materials.

11. Place hazardous material and waste in secondary containment. Ensure that the waste and hazardous

material containers are covered and protected from exposure to the elements as well as vandalism.

12. Do not mix waste; this can cause chemical reactions, make recycling impossible, and complicate

disposal.

13. Make sure that hazardous and universal waste is collected, removed, and disposed of only at

authorized disposal sites by a certified/licensed hazardous waste transporter.

14. Recycle any useful material such as used oil, water-based paint, or batteries.

15. Place a stockpile of spill cleanup materials where it will be readily accessible.

16. If a container does spill, attempt to stop, contain, and clean up (may include having a contractor assist

in the decontamination) the spill immediately.

CATEGORY 4 - FUELING AND LOADING/UNLOADING OPERATIONS


1. Perform fueling of vehicles and equipment in designated areas, away from drain inlets, drainage

channels, or receiving waters.

2. Maintain an ample supply of spill cleanup materials and spill control equipment near fueling and fuel

loading/unloading areas.

3. Equip fuel trucks and mobile tanks with spill cleanup materials.

4. Prohibit “topping off” and unattended fueling.

5. Post proper operational and cleanup instructions in fueling and loading/unloading areas.

6. Avoid hosing off fueling and fuel loading/unloading areas.

7. Regularly clean the fueling area and storage tank loading and surrounding areas.

8. Contain and clean spills with absorbents immediately or as specified in the chemical’s SDS.

9. Check vehicles and equipment regularly for leaks or damage that could result in leaks. Inspect piping,

hoses, and equipment for leaks and repair as necessary, or remove damaged and leaking equipment from the site.

10. Check for proper operation of automatic shut off controls on fuel dispensing nozzles. Repair as

needed.

11. Limit exposure of petroleum to rainfall whenever possible, e.g., only load/unload during dry weather,

or place the loading/unloading area under cover.

12. Park tank trucks and equipment in designated areas so that spills or leaks can be contained.

13. Keep accurate spill records to evaluate spilled materials removed and improvements made.

CATEGORY 5 - WASHING AND MAINTENANCE OF COUNTY VEHICLES AND EQUIPMENT


1. Wash vehicles and equipment in designated areas away from storm drain inlets.

2. Use vehicle wash racks whenever practical. Ensure that rinse water from wash racks and sinks does

not drain to the storm drainage system. Connect sinks and floor drains to the sanitary sewer system.

3. Prohibit washing and repair of personal vehicles at County facilities.

4. Maintain County vehicles in good operating condition, and routinely check vehicles for fluid leaks.

5. Conduct repair and maintenance of vehicles or equipment under cover whenever possible, to prevent

contact of the storm water runoff with the maintenance operations.

6. Use drip pans under leaking vehicles and equipment, until they are repaired.

7. Use damp cloths, brooms, and absorbent material for cleaning. Do not hose or blow maintenance

areas to remove dust.

8. Maintain an ample supply of absorbent material near maintenance areas.

9. Store materials for constructing temporary berms to protect storm drain inlets in the event of a spill.

10. Install “No Dumping” placards on storm drains at County facilities to remind maintenance personnel

that non-storm water is not to be discharged to the storm drainage system.

CATEGORY 6 - GROUNDS MAINTENANCE


Irrigation Management

1. Use automatic timers to minimize runoff of irrigation water, where practical.

2. Slowly or pulse irrigate to prevent runoff and then only irrigate as much as is needed.

3. Do not irrigate during or immediately following a rainstorm event.

4. Turn sprinkler heads away from paved areas such as driveways. Water should be applied to

landscaped areas only.

5. Inspect irrigation system periodically to ensure that the right amount of water is being applied and

that excessive runoff is not occurring. Repair any leaks observed.

Vegetation and Lawn Management

6. Inspect landscaping equipment before it is unloaded or loaded onto the trucks to ensure that the

majority of sediment and green waste has been removed.

7. Protect and minimize bare and disturbed areas.

8. Use gravel, seed, sod, mulch, or other erosion control measures on exposed soils.

9. Plant trees and other vegetation that require little water.

10. Ideal sites for grass seeding are areas with full exposure to the sun, areas that have good drainage and

are reasonably fertile.

11. Fertilizers should be worked into the soil rather than dumped or broadcast onto the surface.

12. Sweep paved areas if fertilizer is spilled on these surfaces before applying irrigation water.

13. Mowing patterns should be routinely alternated to avoid ruts and compaction from the wheels. Avoid

driving on wet ground where ruts will remain.

14. Conduct grass recycling by mulching the grass clippings into the lawn when mowing. The grass

clippings will decompose quickly and release nutrients back into the lawn.

CATEGORY 6 - GROUNDS MAINTENANCE (CONTINUED)


Weed Control

15. Whenever possible, use mechanical methods of vegetation removal (e.g., weed trimmers, or hand

cutting) rather than applying herbicides.

16. The preferred methods for removing weedy plants are as follows:

Manual removal by cutting, digging, or pulling. Shading out by increasing the number of plants or planting over the weedy species. Timed mowing. Carefully timed mowing before seed set can effectively reduce weed seed

sources. Mulching. Mulching around the base of plantings is widely accepted as a horticultural practice for

water conservation, soil temperature moderation, soil fertility, and weed control. In most instances, composted wood chips, organic compost, or onsite recycle leaf litter are adequate materials. Mulch should be placed around the plantings at a depth of 2 to 4 inches. Replace mulch every two years or as needed.

17. Avoid loosening the soil when conducting vegetation removal, which could lead to erosion. Use

mulch or other erosion control measures when soils are exposed.

Pesticide Management

18. Follow all federal, state, and local laws and regulations governing the use, storage, and disposal of

fertilizers and pesticides.

19. Purchase only the amount of pesticide that can be reasonably used in a given period of time.

20. Use pesticides only when there is a visible pest problem and not as a preventative measure.

21. Do not apply fertilizers, herbicides, or pesticides before it rains or in high wind.

22. Prepare the minimum amount of pesticide needed for the job and use the lowest rate that will

effectively control the pest.

23. Do not over-apply fertilizers, herbicides, or pesticides. Prepare only the amount needed. Follow the

recommended usage instructions from the manufacturers. Over-application is expensive and harmful to the environment.

24. Apply surface dressings in several smaller applications, as opposed to one large application to allow

time for infiltration and to avoid excess material being carried off-site by runoff.

25. Do not mix or prepare pesticides for application near storm drains.

26. Triple rinse containers and use rinse water as product. Dispose of unused pesticide as a hazardous

waste.

27. Train personnel who use pesticides in proper use. The State Department of Agriculture, Pesticides

Branch, licenses pesticide dealers, certifies pesticide applicators, and conducts onsite inspections.

CATEGORY 7 - ROAD & STREET MAINTENANCE


Patching, Resurfacing & Surface Sealing

1. Transfer or load hot bituminous material away from drainage systems or watercourses to the extent

practical.

2. Cover and seal nearby storm drain catch basins and inlets before cold planing.

3. Use only as much water as necessary for dust control to avoid runoff.

4. Clean area of loose asphalt and any debris before leaving site.

Pavement Marking

5. Transfer and load paint and hot thermoplastic away from storm drain inlets.

6. Place drop cloths beneath containers in mixing areas.

7. Use water based paints when appropriate.

Sidewalk, Gutter & Curb Repair

8. Shovel or vacuum slurry from site.

9. Keep cement powder covered and away from streets, gutters, storm drains, rainfall, and runoff.

10. Return leftover concrete to the mixer.

11. Wash concrete trucks off site or in designated area that contains all wash water.

Street Sweeping

12. Maintain a consistent sweeping schedule.

13. Operate sweepers at manufacturer’s recommended optimal speed.

14. Keep accurate logs of street sweeping activities.

CATEGORY 8 - STORM WATER SYSTEM MAINTENANCE


Boulder/Retention Basin Cleaning

1. Clear and remove overgrowth, debris, rocks, and silt.

2. Establish an appropriate maintenance schedule and clean as required.

Storm Drain Inlets

3. Remove debris, silt, dirt, and other foreign material according to schedule or on an as-needed basis.

4. Clean inlets routinely and keep accurate logs of number of catch basins cleaned and when they were

cleaned.

5. Regulate and control pressure of water jetting and vacuum apparatus.

6. Dispose of waste material from inlets properly.

Stream, Ditch & Flood Channel Cleaning

7. Inspect streams, ditches, and flood channels regularly and after large storm events.

8. Clear and remove overgrowth, debris, rocks, and silt as needed.

9. Do not stockpile material in streams, ditches, flood channels, or other waterways.

county department responsibility matrix

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