county commission agenda...public transportation 5. community planning for wildfire 6. tom miner -...

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County Commission Agenda

Tuesday - March 19, 2019 9:00 AM Commission ChambersCity County Complex

414 E Callender StreetLivingston, MT 59047

9:00 AM

ROLL CALL

PUBLIC HEARING

SCHEDULED PUBLIC COMMENT

PUBLIC COMMENT

ACTION ITEMS

Discussion/Decision of Park County sponsorship of the MDOC CDBG Planning Grant application forthe Gardiner Food Pantry of Park County

Discussion/Decision on approval of fee schedule update for Fairgrounds and Parks Fee Schedule Sliding Benefit Scale 2019 - new -.pdfFee Schedule Estimator 2019.pdf

Park County 4-H Council Proposal to Manage the 2019 Park County Fair Fair Management Proposal.pdf

PARK COUNTY BOARD RECOMMENDATIONS

COUNTY DEPARTMENT UPDATES

CURRENT COUNTY PROJECT UPDATES

1. MRL US HIGHWAY 89 NORTH LINE

2. PRE DISASTER MITIGATION

3. ACTIVE TRANSPORTATION 1

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/325673/Fee_Schedule__Sliding_Benefit_Scale_2019_-_new_-.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/325678/190314153713_0001.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/326673/Fair_Management_Proposal.pdf

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4. PUBLIC TRANSPORTATION

5. COMMUNITY PLANNING FOR WILDFIRE

6. TOM MINER - FEDERAL LANDS ACCESS PROJECT

7. OLD YELLOWSTONE TRAIL, YANKEE JIM FEDERAL LANDS ACCESS PROGRAMPLANNING

8. SHIELDS RIVER ROAD FLAP PLANNING GRANT

9. MISSION CREEK BRIDGE REPLACEMENT

10. GROWTH POLICY IMPLEMENTATION

11. CITY COUNTY PLANNING SUBCOMMITTEE

12. SHIELDS RIVER ROAD EAST PROJECT

13. FIDDLE CREEK ROAD PROJECT

14. OLD CLYDE PARK ROAD

15. CONVICT GRADE BRIDGE OVER SHIELDS RIVER

16. PARK COUNTY REPEATER PROJECT

17. SHEEP MOUNTAIN PUBLIC SAFETY PROJECT

PUBLIC COMMENTS FOR ABOVE DISCUSSED PROJECTS

MINUTES REVIEW AND APPROVAL

CONSENT ITEMS - REVIEW DAILY CORRESPONDENCE, PUBLIC COMMENTS ANDDETERMINE ACTION PLAN -

Commissioner Tinsley

Commissioner Berg

Chairman Caldwell

COMMISSIONER COMMENTS - Commissioner Tinsley

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Commissioner Berg

Chairman Caldwell

ADJOURN

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Agenda Item No:

County Commission Agenda Item ReportMeeting Date: March 19, 2019Submitted by: DeAnn WeickumSubmitting Department: GRANTS COORDINATION Item Type: Discussion / Decision Agenda Section:

Subject:Discussion/Decision of Park County sponsorship of the MDOC CDBG Planning Grant application for theGardiner Food Pantry of Park County

Suggested Action:

Attachments:

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Agenda Item No:

County Commission Agenda Item ReportMeeting Date: March 19, 2019Submitted by: DeAnn WeickumSubmitting Department: FAIRGROUNDS & PARKS Item Type: Discussion / Decision Agenda Section:

Subject:Discussion/Decision on approval of fee schedule update for Fairgrounds and Parks

Suggested Action:

Attachments:Fee Schedule Sliding Benefit Scale 2019 - new -.pdf

Fee Schedule Estimator 2019.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/325673/Fee_Schedule__Sliding_Benefit_Scale_2019_-_new_-.pdf

https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/325678/190314153713_0001.pdf

FAIRGROUNDS AND PARKSFee Schedule

DRAFT - FOR COMMISSIONER REVIEW AND APPROVAL.

C:\Users\ndivine\Documents\Fee Schedule\Fee Schedule & Estimator 2019 - new -.xlsb PRINTED ON: 3/14/2019 Page 1 of 3

AREA Code FACILITY, SERVICE OR EQUIPMENT CURRENT RATES(c. 11.1.16)

NON-RESIDENT +15%INDIVIDUAL/COMMERCIAL

PARK COUNTY +3%RESIDENT & BUSINESS

COMMUNITY/ -20%NONPROFIT

BASEDEPOSIT

Facilty Rental FA01 Entire Fairgrounds (EXCLUSIVE USE, all facilities). 14.1 acres n/a $ 3,048 $ 2,730 $ 2,120 $1,500

Facilty Rental AR01 Arena (w/out lights) $300 $ 345 $ 309 $ 240 $300

Facilty Rental AR02 Arena Lights - 4 hour minimum $120 $ 138 $ 124 $ 96 $300

Facilty Rental AR03 Front Concession Stand $200 $ 230 $ 206 $ 160 $100

Facilty Rental AR04 Small Liquor Building $25 $ 29 $ 26 $ 20 -

Facilty Rental AR05 Ticket Office $100 $ 115 $ 103 $ 80 $400

Facilty Rental AR06 Back Concession Stand (does not include refrigeration) n/a $ 29 $ 26 $ 20 $100

Facilty Rental AR07 Back Concession Stand - Refrigeration n/a $ 23 $ 21 $ 16 $100

Facilty Rental AR08 Arena PA System $150 $ 173 $ 155 $ 120 $1,000

Facilty Rental AR09 Equestrian n/a $ 12 $ 10 $ 8 -

Facilty Rental AR10 Working Animals in the Arena n/a $ 12 $ 10 $ 8 -

Facilty Rental BA01 Horse Barn n/a $ 201 $ 180 $ 140 $175

Facilty Rental BA02 Rabbit/Poultry Barn $150 $ 173 $ 155 $ 120 $400

Facilty Rental BA03 Sale Pavilion $150 $ 173 $ 155 $ 120 $400

Facilty Rental BA04 Sheep Barn n/a $ 86 $ 77 $ 60 $400

Facilty Rental BA05 Steer Barn #1 $75 $ 86 $ 77 $ 60 $400

Facilty Rental BA06 Steer Barn #2 $75 $ 86 $ 77 $ 60 $400

Facilty Rental BA07 Swine Barn n/a $ 86 $ 77 $ 60 -

Facilty Rental EX01 Main Exhibit Hall-week $650 $ 748 $ 670 $ 520 $400

Facilty Rental EX02 Main Exhibit Hall-day $175 $ 201 $ 180 $ 140 $400

Facilty Rental EX03 Main Exhibit Hall-extra day $100 $ 115 $ 103 $ 80 $400

Facilty Rental EX04 Kitchen w/out fryer and grill (see EX06) $150 $ 173 $ 155 $ 120 $400

Facilty Rental EX05 Kitchen Fryer and grill $50 $ 58 $ 52 $ 40 $400

Facilty Rental EX06 Kitchen & Dining Room $250 $ 288 $ 258 $ 200 $200

Facilty Rental EX07 Dining Room Only $100 $ 115 $ 103 $ 80 $100

Facilty Rental PL01 Parking lot $150 $ 173 $ 155 $ 120 $1,000

Facilty Rental PL02 Parking lot - back n/a $ 115 $ 103 $ 80 $500

Facilty Rental PL03 Parking - car/truck, with electric hookups n/a $ 35 $ 31 $ 24 -

Facilty Rental PL04 Parking - car/truck w/out electric hookups n/a $ 35 $ 31 $ 24 -

Facilty Rental ST01 Outdoor Storage - RV/Boat $0 $ 29 $ 26 $ 20 -

Facilty Rental ST02 Winter Boat Storage - Indoor $55 $ 63 $ 57 $ 44 -

Facilty Rental ST03 Winter RV Storage - indoor $45 $ 52 $ 46 $ 36 -

Fees PA01 Park Use Fee - 4 hours or less n/a $ 138 $ 124 $ 96 -

Fees PA02 Park Use Fee - 4 hours or more but less than 12 n/a $ 207 $ 185 $ 144 -

Fees PA03 Special Use Fee - large events incl festivals, weddings & concerts n/a $ 345 $ 309 $ 240 $500 6

FAIRGROUNDS AND PARKSFee Schedule

DRAFT - FOR COMMISSIONER REVIEW AND APPROVAL.

C:\Users\ndivine\Documents\Fee Schedule\Fee Schedule & Estimator 2019 - new -.xlsb PRINTED ON: 3/14/2019 Page 2 of 3

AREA Code FACILITY, SERVICE OR EQUIPMENT CURRENT RATES(c. 11.1.16)

NON-RESIDENT +15%INDIVIDUAL/COMMERCIAL

PARK COUNTY +3%RESIDENT & BUSINESS

COMMUNITY/ -20%NONPROFIT

BASEDEPOSIT

Facilty Rental FA01 Entire Fairgrounds (EXCLUSIVE USE, all facilities). 14.1 acres n/a $ 3,048 $ 2,730 $ 2,120 $1,500Fees PA03 Open Container Waiver - application fee n/a $ 29 $ 26 $ 20 -

Fees PA04 Youth Practice - per 2 hours n/a $ 29 $ 26 $ 20 -

Fees PA05 Youth Games - per 2 hours n/a $ 29 $ 26 $ 20 -

Fees PA06 Youth Tournaments - per tournament n/a $ 115 $ 103 $ 80 -

Fees PA07 Adult Practice - per 2 hours n/a $ 40 $ 36 $ 28 -

Fees PA08 Adult Games - per 2 hours n/a $ 40 $ 36 $ 28 -

Services BO01 Vendor Booth Rental (inside) - Park County Fair - 8' x 8' $70 $ 81 $ 72 $ 56 -




Services BO05 Vendor Booth Rental (inside)- Park County Fair - 8' x 16' $155 $ 178 $ 160 $ 124 -


Services BO07 Vendor Booth Rental (outside)- Park County Fair - 20 x 20' $60 $ 69 $ 62 $ 48 -




Services BO11 Vendor Booth Rental - Christmas Fair - 8' x 8' $40 $ 46 $ 41 $ 32 -



Services BO14 Food Truck - Space Rental n/a $ 173 $ 155 $ 120

Services CA01 Camping: RV Hook-Ups $25 $ 29 $ 26 $ 20 -

Services CA02 Camping: Tent n/a $ 17 $ 15 $ 12 -

Services CA03 Individual Use of RV Dump $5 $ 6 $ 5 $ 4 -

Services EQ01 AV Equipment(TV-VCR, LCD Projector) $30 $ 35 $ 31 $ 24 $500

Services EQ03 Panels $10 $ 12 $ 10 $ 8 $100

Services EQ04 Water Tanks - Portable n/a $ 12 $ 10 $ 8 $100

Services EQ05 Portable Bleachers $45 $ 52 $ 46 $ 36 -

Services EQ06 Stage – Platform type $15 $ 17 $ 15 $ 12 -

Services EQ07 Peg Boards $5 $ 7 $ 6 $ 5 -

Services HO01 Horse Stalling - Indoor $15 $ 17 $ 15 $ 12 -

Services HO02 Horse Stalling - Covered $15 $ 17 $ 15 $ 12 -

Services HO03 Horse Stalling - Outside $15 $ 17 $ 15 $ 12 -

Services LA01 Employee Labor Fees N/A $ 58 $ 52 $ 40 -

Services LA02 Employee Labor with equipment N/A $ 75 $ 67 $ 52 $400 7

Agenda Item No:

County Commission Agenda Item ReportMeeting Date: March 19, 2019Submitted by: DeAnn WeickumSubmitting Department: MSU EXTENSION Item Type: Discussion / Decision Agenda Section:

Subject:Park County 4-H Council Proposal to Manage the 2019 Park County Fair

Suggested Action:

Attachments:Fair Management Proposal.pdf

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https://legistarweb-production.s3.amazonaws.com/uploads/attachment/pdf/326673/Fair_Management_Proposal.pdf

Park County Fair Management Proposal Developed by the Park County 4-H Council and Montana State University Extension

The Park County 4-H Council and Montana State University 4-H Youth Development Extension Agent are submitting this proposal to manage the events and shows during the 2019 Park County Fair to the Park County Board of Commissioners.

Vision The mission of Montana State University Extension (MSUE) is to improve the lives of Montana citizens by providing unbiased, research-based education and information that integrates learning, discovery, and engagement to strengthen the social, economic, and environmental well-being of individuals, families, and communities. 4-H youth development is one of Extension’s four programming areas. Locally-based field faculty work in each area to identify, plan, and prioritize needs; create and extend resources; and evaluate programming impact.

Through the land-grant University system, 4-H reaches almost six million nationally, and 20,000 young people in Montana. 4-H empowers young people with the skills to lead for a lifetime. It is a research-based experience that includes a mentor, a hands-on project, and a meaningful leadership opportunity. Based on their interests and guided by adult mentors, youth develop their own pathway to becoming capable, connected, contributing adults.

A partnership between the Park County Fairgrounds and Parks Department and the Park County 4-H Council leverages visionary community leadership with the existing, proven 4-H framework, creating a sustainable pathway to develop a successful community-driven event at a world-class fairground. The Park County 4-H Council has set-up three internal committees to support this proposal: budget and finance, advertising, and events and activities.

MSUE 4-H Youth Development Resources Below is a list of resources and assets a Park County Fair and Parks/MSUE 4-H partnership would leverage:

- FairEntry database and event scheduling software - Qualtrics Survey Software - In-place volunteer management system with 61 adult volunteers - Established agency and organization within the community with an 82-year history - Proven event planning expertise

Budget MSUE and Park County 4-H has estimated a budget of $43,400 to fulfill the duties and tasks required to successfully operate and manage an open class and youth fair (including database management; logistics, inventory, and asset management; evaluation, communication, and marketing; and financial management). The duties do not include janitorial service, garbage removal, or facility maintenance management. RV facility management or maintenance and utility management is also not included.

Detailed Proposed Budget Budget Amount ($)

Advertising 5,800 Awards and prizes 2,300 Insurance 3,500 Judges 3,600 Office and operating supplies 2,000 Premium prize payouts 7,000 Professional services 11,000 Printing 3,000 Temporary employees 4,000 Volunteer meals 1,200 Total $43,400

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