council meeting commencing at 3.00pm on … · doc # 779240 7 august 2012 ... psgr (nz), frances...

COUNCIL MEETING

Commencing at 3.00pm

on

Tuesday 7 August 2012

Council Chamber District Council Building

King George Place Timaru

TIMARU DISTRICT COUNCIL

Notice is hereby given that an Ordinary meeting of the Timaru District Council

will be held in the Council Chamber, District Counc il Building, King George

Place, Timaru on Tuesday 7 August 2012 at 3pm.

The meeting will be preceded by a citizenship ceremony at 2pm.

LOCAL AUTHORITIES (MEMBERS’ INTERESTS) ACT 1968

Councillors are reminded that if you have a pecuniary interest in any item on the agenda, then you must declare this interest and refrain from discussing or voting on this item, and are advised to withdraw from the meeting table.

Peter Nixon CHIEF EXECUTIVE

Timaru District Council Council Meeting Doc # 779240 7 August 2012


7 AUGUST 2012

AGENDA

Item No

Page No

1 Opening Prayer – Rev Chris Konings, Timaru Presbyt erian Parish

2 Apologies

3 Identification of Urgent Business

4 Identification of Matters of a Minor Nature

5 1 Confirmation of Minutes – Council Long Term Plan Meeting – 5 June 2012

6 27 Confirmation of Minutes – Council Meeting – 26 June 2012

7 43 Schedule of Functions Attended by the Mayor and Deputy Mayor and Councillors

8 46 Schedule of Functions Attended by the Chief Exec utive

9 48 Affixing of Common Seal

10 49 Contract let by the Chief Executive Under Delegated Authority

11 50 Alpine Energy Ltd and PrimePort Timaru Limited Statements of Corporate Intent

12 78 South Island Strategic Alliance

13 To be

circulated Representation Review 2012 – Selection of Initial P roposal

14 Recommendations from Standing Committees

15 83 Receipt of Council Committee Minutes

16 Consideration of Urgent Business Items

17 Consideration of Minor Nature Matters

18 Public Forum – 5pm

19 84 Exclusion of the Public

1 85 Confirmation of Public Excluded Council Minute s

2 88 Confirmation of Minutes – Tenders Subcommittee Meeting

3 91 Confirmation of Extraordinary Council Meeting Minutes

4 94 Timaru District Holdings Ltd Board of Directors – Appointments

Timaru District Council Council Meeting Doc # 779240 7 August 2012

5 96 Receipt of Public Excluded Committee Minutes

6 97 Readmittance of the Public

Timaru District Council 1 Council Meeting Doc # 779240 7 August 2012


FOR THE MEETING OF 7 AUGUST 2012

Report for Agenda Item No 5

Prepared by Peter Nixon Chief Executive Confirmation of Minutes – Council Long Term Plan Me eting 5 June 2012

_______________________________

Minutes of the Council Long Term Plan meeting. Recommendation

That the minutes of the Council Long Term Plan meet ing held on 5 June 2012, be confirmed as a true and correct record.



MINUTES OF A MEETING OF THE TIMARU DISTRICT COUNCIL TO CONSIDER SUBMISSIONS TO THE COUNCIL LONG TERM PLAN, HELD IN THE COUNCIL CHAMBER, DISTRICT COUNCIL BUILDING, 2 KING GEORGE P LACE, TIMARU COMMENCING AT 9.00AM ON 5 JUNE 2012 PRESENT Mayor Janie Annear, Clrs Coughlan, Earnshaw, Fraser,

Kennedy, Lyon, Mulvey, Odey (until 10.25am on 7 June and from 11.15am), Oliver, Taylor, and Tierney

IN ATTENDANCE Chief Executive (PH Nixon), District Services Manager (AA

Harper), Regulatory Services Manager (P Thompson), Corporate Services Manager (T Rogers) (from 6 June), Community Services Manager (S Matson), Corporate Planning Manager (M Low), Land Transport Manager (A Dixon)(for land transport item), Council Secretary (JM Brownie)

OPENING PRAYER Rev Ian Hyslop, St Andrews Presbyterian Church, Geraldine

offered a prayer for the work of the Council

1 DRAFT LONG TERM PLAN 2012/22 The Council considered a report by the Corporate Planning Manager on submissions to the draft Long Term Council Community Plan 2012/22, including a summary of submissions and comments from Council officers. Declarations of Interest Clr Kennedy declared an interest in the Rangatahi Auahi Kore Ki Aoraki, Smokefree SC Committee, and Community and Public Health submissions and did not vote on these issues. Clr Earnshaw withdrew from the meeting table during the submission made by Sue Earnshaw representing the Timaru Farmers Market Committee. Verbal Submissions The first two days of the meeting heard all those submitters who wished to speak to their submission as follows:

Pat Bowen (sub 1) dog control; Pleasant Point Community Board – Neville Gould (sub 11) user pays; Barry Everett (sub 24) various; Maurice Young (sub 31) roading; PrimePort Timaru Ltd – John Cannell (sub 38) various; Suzanne Blackstock (sub 44) various; Russell Scobie (sub 51) various, NZ Historic Places Trust – Mike Vincent (sub 162); Hilary Bedford-Harris (sub 159) dog control; SC Roller Skating Club – Mark Lowen and Bill Begg (sub 55) facility development; John Steven (sub 56) roading; SC Forest and Bird Protection Society – Fraser Ross (sub 57) various; Mervyn Cloake (sub 58) aquatic centre; SC Historical Society (sub 75), Pareora Action Group - Bryan Kirton (sub 82) emergency management; Christopher Dusch (sub 84) PV Saver Scheme/fibre; Alcohol Action SC – Jacqui Robinson, Alison Gray, Gordon Rosewall, Dennis Veal, Kate Elsen (sub 86) alcohol harm reduction; Aoraki Multicultural Society – Tony Howey and Kate Elsen (sub 87) strategic direction/multiculturalism; Mark Eaton (sub 104) various; Russell Bailey (sub 117) rates; Geraldine Cinema - Calvin McKechnie (sub 158) landuse planning; Anna Hawkins (sub 95) smokefree policy


and underage drinking; Colin Truman (sub 105) various; Opihi Community Environmental Protection Society - Ray Brokenshire (sub 107) water quality; James Campbell (sub 113) trees; Jocelyn Sleigh and Jan Stiebert (sub 115) art gallery, Special Events Aoraki Ltd (sub 119) various, Tony Shaw – SI Masters Games Inc (sub 118) Events Strategy and Fund, Special Events Aoraki Ltd – Chris Thomas (sub 119) various, Amanda MacLeod (sub 78) aquatic centre fees and charges, Rangatahi Auahi Kore Ki Aoraki (sub 122) smokefree policy, Jane McFarlane-Bennett (sub 130) aquatic centre fees and charges, Kate Elsen (sub 131) various, Greypower Timaru – Denise Fitzgerald (sub 132), Central SI Fish & Game Council – Zella Smith (sub 134) various, Monique van Vugt (sub 135) aquatic centre fees and charges, SC Chamber of Commerce - Wendy Smith & Tony Howey (sub 136) various, Aoraki Development Business & Tourism - Ken McKenzie & Wendy Smith (sub 137) various, Bike & Walk SC Trust - Katerina Tiscenko (sub 138) walkways and cycleways, Carol Keelty (sub 144) dog control, Smokefree SC Committee - Kate Johnson, Marthy Cloake, Leola Ryder (sub 53) smokefree policy, SC Smokefree Youth Ambassadors Rhea Coulter (sub 54) smokefree policy, Brian Ward (sub 163) PV saver scheme, Community and Public Health Bronwen Beaven and Janet Quigley (sub 165) various, Simon Davenport (sub 123) aquatic fees & charges, Timaru Farmers Market – Sue Earnshaw (sub 90) Caroline Bay & Timaru CBD, Sport SC – Verna Parker (sub 91) various, Arthur Ballantyne (sub 173) waste minimisation. Written Submissions The following written submissions were received: PSGR (NZ), Frances Hughes, Geraldine Kiwi Holiday Park, Carl Butzbach, Ponderosa Farm Ltd, Jan Keys, RJ Gibson, G Marshall, Betty Robert-Walford, Michael Howe, Linda Collett, RA Timms, Jake Lamare, L Peatman, G McGlinchy, Dennis Veal, Christine Nolan, J Brewerton, Muriel Grant, Ashley Milliken, Tracy Scott, N Lowen, JC Steans, Reon Hughes, Jan Stiebert, Pauline Hay, Annette Jarrold, Mates Men’s Network, Disability Information Service, Tony Campbell, Terrence Page, Debra Harris, Julianne Sharp, Marc Maskery, Stacey Hall, Kevin Drummond, N Van Den Broeke, Pamela McClelland, Association of Pleasant Point Sports Inc, Louise and Richard Moore, RKB Mahoney, Canterbury Aoraki Conservation Board, Elaine and Robin Byrne, Peter Rhodes, Joan Dellow, John Steven, Lucy Skudder, Russell Burgess, Rebecca Allnutt, Georgia Davenport, Emma Morgan, Bella Borrie, Lucy Mackay, Renee Derwin, Genevieve Steven, Jess Dewsberry, Alice Eddington, Henrietta Jackson, Emma Linton, Jessica Hollever, Megan McNeill, Andrea Gregor, Blandswood Residents Association, Christine Rose, Mary-Jane Konings, Robyn Holder, Roger Fagg, Sue Wolczuk, Enviroschools Foundation, Peel Forest Enhancement Group, Glynis Sowman, Sue Campbell, Environment Canterbury, David Meredith, Paul Nevin, Progressive Enterprises Ltd, Jenny Walker, Olive Myers, N & J Irving, John Fitzgerald, Jude & Ken Mackenzie, E White, Ross Munro, Bruce Steven, Shirley Satherwaite, James Wallace, Ashley Shewan, Temuka Rugby Football Club, Andrew Carter, NZ Automobile Association, CCS Disability Action, Peter Binns, Maree McKenzie, Sustainable SC Trust, Rob Naylor, SC Museum Development Trust, Squeaky Wheel, Bob Calkin, Talbot Forest Working Group, Harvey Norman Properties, Washdyke Action Group, Tania Crowe, Janya Lobb, Fonterra, Sharon Volkov, Amanda McKellen, Swim Timaru, Raewyn Winsley, Janet Pain, Deb Donaldson, Kiri George, Chris & Mark Colson, Clayton Baird, Alison Collister, Jackie Bennet, Penny Bishop, Anne Uys, C Jackson, Dianne McNicholl, SC Federated Farmers, National Council of Women SC branch, Ken McNicholl, Timaru District Council, Helen Keast, M Hayes, Marie Greenall, Neville Robertson.


Submissions Received and Noted After due consideration the Council resolved to receive and note the following submissions:

Sub 2 PSGR (NZ), sub 4 Geraldine Kiwi Holiday Park (part submission), sub 5 C Butzbach, sub 9 G Marshall (part submission), sub 10 B Robert-Walford (part submission), sub 12 M Howe, sub 14 RA Timms, sub 15 Jake Lamare, sub 17 G McGlinchy, sub 18 Dennis Veal, sub 19 C Nolan (part submission), sub 20 J Brewerton (part submission), sub 23 T Scott (part submission), sub 24 B Everett, sub 25 N Lowen (part submission), sub 26 JC Steans, sub 27 Reon Hughes, sub 28 Jan Stiebert (part submission), sub 30 Annette Jarrold (part submission), sub 31 Maurice Young, sub 33 Disability Information Service, sub 35 T Page, sub 38 PrimePort Timaru Ltd (part submission), sub 41 K Drummond (part submission), sub 43 Pamela McClelland (part submission), sub 44 S Blackstock, sub 47 RKB Mahoney (part submission), sub 48 Canterbury Aoraki Conservation Board, sub 50 Peter Rhodes, sub 51 Russell Scobie (part submission), sub 57 SC Forest & Bird Society (part submission), sub 59 Lucy Skudder (part submission), sub 60 Russell Burgess (part submission), sub 61 Rebecca Allnutt (part submission), sub 62 Georgia Davenport (part submission), sub 63 Emma Morgan (part submission), sub 64 Bella Borrie (part submission), sub 65 Lucy Mackay (part submission), sub 66 Renee Derwin (part submission), sub 67 Genevieve Steven (part submission), sub 69 Alice Eddington (part submission), sub 71 Emma Linton (part submission), sub 72 Jessica Hollever (part submission), sub 74 Andrea Gregor (part submission), sub 75 SC Historical Society, sub 76 Blandswood Residents Association (part submission), sub 81 Roger Fagg (part submission), sub 137 Aoraki Development Business & Tourism (part submission), sub 83 Sue Wolczuk (part submission), sub 84 Christopher Dusch (part submission), sub 85 Enviroschools Foundation, sub 88 Peel Forest Enhancement Group (part submission), sub 91 Sport SC (part submission), sub 93 Environment Canterbury (part submission), sub 97 Progressive Enterprises Ltd, sub 98 Jenny Walker (part submission), sub 99 Olive Myers (part submission), sub 102 Jude and Ken Mackenzie (part submission), sub 103 E White (part submission), sub 104 Mark Eaton (part submission), sub 105 Colin Truman, sub 106 Ross Munro (part submission), sub 107 Ray Brokenshire (part submission), sub 109 Shirley Satherwaite (part submission), sub 112 Temuka Rugby Football Club, sub 113 James Campbell (part submission), sub 114 Andrew Carter, sub 116 NZ Automobile Association, sub 117 Russell Bailey, sub 121 Peter Binns (part submission), sub 124 Maree McKenzie, sub 125 Sustainable SC Trust (part submission), sub 128 Sqeaky Wheel (part submission), sub 129 Bob Calkin (part submission), sub 131 Kate Elsen (part submission), sub 134 Central SI Fish & Game Council (part submission), sub 136 SC Chamber of Commerce (part submission), sub 137 ADBT (part submission), sub 139 Harvey Norman Properties, sub 140 Washdyke Action Group, sub 143 Fonterra, sub 162 NZ Historic Places Trust (part submission), sub 164 SC Federated Farmers (part submission), sub 165 Community and Public Health (part submission), sub 166 National Council of Women SC branch (part submission), sub 170 M Hayes (part submission), sub 171 Marie Greenall (part submission), sub 172 Neville Robertson, & sub 173 Arthur Ballantyne.


Decisions Made on Submissions The following decisions on submissions were made: Dog Control Bylaw and Policy Sub 1 Pat Bowen, sub 8 RJ Gibson, sub 37 Julianne Sharp, sub 39 Marc Maskery, sub 40 Stacey Hall, sub 80 Robyn Holden, sub 79 Mary-Jane Konings, sub 89 Glynis Sowman, sub 92 Sue Campbell, sub 102 Jude & Ken Mackenzie (part submission), sub 108 Bruce Steven, sub 144 Carol Keelty, sub 159 HJ Bedford-Harris, sub 170 M Hayes (part submission)

That the submission be received and noted, referred to the Dog Bylaw review process later in 2012 and the submitter be advised of the impending bylaw review and the opportunity for public participation, and any other additional information supplied at this meeting be referred to the Bylaw review process. Fencing Bylaw Sub 9 G Marshall (part submission) The submitter to be advised of the impending bylaw review and the opportunity for public participation. Footpath Hazards Sub 29 Pauline Hay (part submission) The submitter be advised that there is a bylaw requiring that vegetation be cut back from the street and council staff respond to specific complaints. If the submitter cares to provide details of their concern action will be taken. Speed Limits Sub 34 Tony Campbell That the submission be received and the speed limit on Brockley Road between Claremont and Rosebrook Roads be referred to the next speed limit bylaw review for consideration. Bridleways for horse riders Sub 3 Frances Hughes The Regulatory Services Manager clarified that horses may be ridden on the road but cannot be ridden on parks and reserves or walkways, unless special exemption is granted. The submitter to be invited to nominate possible suitable areas for bridleways for horse riders. Freedom Camping Policy Sub 4 Geraldine Kiwi Holiday Park (part submission) The submitter to be advised that if Council’s policy on Freedom Camping is reviewed, stakeholders will be consulted. Port Recreational Area and Health and Safety Sub 7 Jan Keys and Sub 20 J Brewerton That PrimePort Timaru Ltd be invited to make a presentation to Council on areas that are available to the public (eg for recreational fishing) and the health and safety issues the company has to work with in the port area.


Silos at Port Sub 10 B Robert-Walford (part submission) That the suggestion be referred to PrimePort Timaru Ltd for their information and to be raised when PPT representatives attend to present to Council on public access and health and safety issues in the port area. Charging for Art Gallery, Museum, Library Books Sub 11 Pleasant Point Community Board, sub 16 L Peatman (part submission), sub 81 Roger Fagg (part submission) That the submission be received and noted and the status quo remains. Waste Minimisation Sub 16 L Peatman Add to section 18.6 Issues Landfill Gas in the WMMP as follows “Gas volumes will be monitored and should they reach the point where commercial collection is viable, options will be considered.” Sub 125 Sustainable SC Trust It was suggested that funding for the Crow’s Nest be reviewed on a year by year basis. That the target wording on page 125 of the Draft LTP be changed to: “385 gross tonnes diverted with Crow’s Nest tonnes to comprise ≥40%” with target increasing at 1 tonne per year. That the date for the Trust to accept responsibility for the transport of goods be changed from 1 July 2011 to 1 July 2012. That detail of the scope of the Resource Recovery project be included in the WMMP in the section on transfer stations. Amend Table 104 of the WMMP to show design and staffing costs for RRP. Sub 51 Russell Scobie That the submitter be advised that the method of payment for residual rubbish collection and a user pays concept, was considered at the time the three bin system was implemented and it may be looked at in the future. Sub 168 Timaru District Council (part submission) Proposed Clr Earnshaw Seconded Clr Oliver “That an additional solid waste performance measure be included in the LTP.”

MOTION CARRIED Botanic Gardens playground Sub 23 Tracy Scott (part submission) The submitter to be advised when the Botanic Gardens playground is to be upgraded. Firearms Stores Sub 25 N Lowen (part submission)


The submitter to be advised that Timaru District Council does not administer firearm licences or endorsements. Public Transport Sub 129 Bob Calkin That Council continues to support the Timaru bus service including initiatives to improve patronage and the submission be forwarded to Environment Canterbury for consideration in the Timaru bus route review. Sub 166 National Council of Women-SC branch (part submission) The submission be forwarded to Environment Canterbury for consideration in the Timaru bus route review. Sub 28 Jan Stiebert (part submission), sub 131 Kate Elsen (part submission) That the submission be forwarded to KiwiRail for consideration and the submitter be advised that ADBT has undertaken some investigative work on this issue. Earthquake Prone Buildings Sub 28 Jan Stiebert (part submission), sub 129 Bob Calkin (part submission), sub 165 Community and Public Health (part submission), sub 166 National Council of Women SC branch (part submission) The submission be received and noted and the owners of buildings that potentially fall under the Timaru District Council Earthquake-prone Policy, should engage an engineer to assess the current status of their building. Building Control Sub 98 Jenny Walker The submission be received and noted and the building control staff continue to voluntarily encourage the use of ecofriendly options. Built Heritage Protection Fund Sub 162 NZ Historic Places Trust (part submission) Proposed Clr Earnshaw Seconded Clr Mulvey “That the terms of reference for the Built Heritage Protection Fund be reviewed in light of the effects of the Christchurch earthquakes in regard to heritage buildings.”

MOTION CARRIED Cafe at Art Gallery Sub 28 Jan Stiebert (part submission), sub 62 Georgia Davenport (part submission), sub 67 Genevieve Steven (part submission), sub 69 Alice Eddington (part submission), sub 71 Emma Linton (part submission), sub 72 Jessica Hollever (part submission), sub 73 Megan McNeill (part submission), sub 115 Jocelyn Sleigh The suggestion to have a cafe in the art gallery is to be considered as part of the overall cultural facilities review.


Art Gallery Monday Opening Sub 115 Jocelyn Sleigh Proposed Clr Kennedy Seconded Clr Coughlan “That a report be requested on the Aigantighe Art Gallery opening on a Monday, (noting the museum is open on a Monday).”

MOTION CARRIED

Cultural Facilities Review Sub 75 SC Historical Society, sub 110 James Wallace, sub 111 Ashley Shewan (part submission), sub 127 SC Museum Development Trust The review to include making provision to display the Alexandra lifeboat.

Theatre Royal Feasibility Study Sub 28 Jan Stiebert (part submission), sub 30 Annette Jarrold (part submission), sub 99 Olive Myers (part submission), sub 166 National Council of Women-SC branch (part submission) Proposed Clr Fraser Seconded Clr Earnshaw “That the Theatre Royal feasibility project budget be brought forward to the 2012/13 year and be funded from the economic development fund.”

MOTION CARRIED The study in regard to the Theatre Royal to include the issues with the NZ ballet and the need for large vehicle access, and the stage sloping problem. Men’s Network – Funding Sub 32 Mates Men’s Network That funding be declined and the submitter be advised that while the network is a valuable programme for the community it is not a core function of Council, although Safer Communities is involved to some degree in male suicide issues. The SCDHB is doing work on male suicide as are other agencies. Spatial Planning Sub 38 PrimePort Timaru Ltd (part submission), sub 136 SC Chamber of Commerce (part submission), sub 137 ADBT (part submission) That the spatial planning comments be referred to the District Plan Review. Commercial Activities on Caroline Bay Sub 19 Christine Nolan That Council note the issue for when the Caroline Bay Management Plan and the District Plan are reviewed. Inner City Living Sub 28 Jan Stiebert (part submission) That the planning issues relating to inner city living be considered when the District Plan is reviewed with a view to ensuring restrictions are minimal.


Zoning Sub 76 Blandswood Residents Association (part submission) That the submission be received and noted and the submitter be advised that the District Plan will be reviewed in 2015/16. Zoning Geraldine Cinema Sub 158 Calvin McKechnie The Council noted that the zoning issue referred to by the submitter is an historical anomaly. It could be remedied at the same time as the Geraldine north residential and Geraldine commercial/industrial zoning issues are dealt with.

Proposed Clr Oliver Seconded Clr Earnshaw “That the Geraldine cinema zoning anomaly be corrected at the first opportunity (noting the other Geraldine zoning issues are being dealt with soon).”

MOTION CARRIED Undergrounding Sub 42 N Van Den Broeke, sub 60 Russell Burgess (part submission) That the submission be forwarded to Alpine Energy Ltd for further consideration and a report on Council’s strategy for undergrounding be submitted to Council in the future. Stormwater Sub 168 Timaru District Council (part submission) Proposed Clr Oliver Seconded Clr Odey “That the $100,000 expenditure and funding in 2014/15 for construction of a stormwater bund in Gleniti is transferred to the 2012/13 year.”

MOTION CARRIED Sub 43 Pamela McClelland (part submission) That the submitter be advised of the proposal for a soak pit and consideration be given to a small nib wall being put around her boundary in addition to the soak pit. Sub 170 M Hayes The submitter be advised of the proposal for a soak pit. Significant Natural Areas Funding Sub 57 SC Forest & Bird Protection Society (part submission), sub 88 Peel Forest Enhancement Group (part submission), sub 133 Talbot Forest Working Group (part submission) There was some support for when the assessments are completed, a simple plan change process be enacted by adding a schedule of the SNA’s, rather than waiting for the District Plan review. Council was expecting the survey to be completed this year but was advised it may be another two years away. It was agreed that an update be prepared on the Significant Natural Areas programme. Advise Talbot Forest Working Group that the SNA survey is already underway even though the District Plan Review will not be undertaken until 2015/16.


Pit Road Reserve, Geraldine Sub 57 SC Forest & Bird Protection Society (part submission), sub 133 Talbot Forest Working Group (part submission) That the offer of support from SC Forest and Bird Protection Society be gratefully accepted. Canterbury Biodiversity Strategy Sub 134 Central SI Fish & Game Council (part submission) Proposed Clr Earnshaw Seconded Clr Fraser “That Council notes TDC is committed to perpetuating the indigenous biodiversity of the District.”

MOTION CARRIED

Sewer Sub 60 Russell Burgess (part submission) That the submission be received and the request to take over the sewer pipes on the north side of Jellicoe Street be declined. Water Supply Sub 60 Russell Burgess (part submission) That the submitter be advised that the reservoir and the surrounding land are not owned by TDC and therefore Council cannot demolish the former reservoir or remove the power lines. Water Supply Sub 41 Kevin Drummond (part submission) That the proposed budgets in the Long Term Plan for drinking water supply upgrades be noted and be advised to the submitter. Sub 134 Central SI Fish & Game Council (part submission) “That the first bullet point under “What we plan to do and our levels of service. 1 Deliver water supply services according to required environmental standards:” be modified to read “Manage and monitor water supplies under the conditions of water resource consents and to achieve positive environmental outcomes.”

MOTION CARRIED Sub 168 Timaru District Council (part submission) Proposed Clr Oliver Seconded Clr Coughlan ‘That $1,000,000 in total of expenditure and funding is removed from Capital Project WS16 over the 2013/14 and 2014/15 years, That $300,000 of capital contribution appropriations to reserves is removed from the Te Moana Downs Water Supply proposed budgets over the 2013/14 and 2014/15 years, and That no further additional connections or allocations to the Te Moana Downs water supply scheme be approved until the revised capital contributions are finalised.”

MOTION CARRIED


Community Safety Security Cameras Sub 59 Lucy Skudder (part submission), sub 65 Lucy Mackay (part submission), sub 69 Alice Eddington (part submission), sub 70 Henrietta Jackson (part submission), sub 71 Emma Linton (part submission), sub 72 Jessica Hollever (part submission), sub 73 Megan McNeill (part submission), sub 74 Andrea Gregor (part submission) The submissions be received and the submitters be advised that $30,000 has been included in the LTP in 2013/14 for an additional camera(s). Public lighting Sub 59 Lucy Skudder (part submission), sub 61 Rebecca Allnutt (part submission), Sub 62 Georgia Davenport (part submission), sub 64 Bella Borrie (part submission), sub 65 Lucy Mackay (part submission), sub 67 Genevieve Steven (part submission), sub 68 Jess Dewsberry (part submission), sub 69 Alice Eddington (part submission), sub 70 Henrietta Jackson (part submission), sub 71 Emma Linton (part submission), sub 72 Jessica Hollever (part submission), sub 74 Andrea Gregor (part submission) That the submission be received and it be noted that should Council change to LED lighting, safety may be improved as visibility with the LED lighting is greater; lighting inside public toilets may be able to be improved in the interim; and Council will test the adequacy of lighting outside the SBS stadium and consider budget inclusion if an upgrade is required to meet safety standards. Sub 63 Emma Morgan (part submission) That the submission be received and noted and that emergency buttons not be installed. Road Track Caroline Bay Sub 55 SC Roller Skating Club That the submission be received and it be noted that a report will be presented to the Community Development Committee on the proposal. Bay Carnival Sub 62 Georgia Davenport (part submission), sub 67 Genevieve Steven (part submission), sub 70 Henrietta Jackson (part submission), sub 72 Jessica Hollever (part submission) That the submission be forwarded to the President of the Caroline Bay Association for consideration and Council considers having discussions with the CBA on the possibility of upgrading the carnival equipment. Caroline Bay Entertainment Area Sub 90 Timaru Farmers Market Committee (part submission) Councillors suggested that more publicity/greater awareness is needed on the facilities available on the Bay to promote greater use of the Entertainment area for example. Cabling to Caroline Bay Hall Sub 119 Special Events Aoraki Ltd Proposed Clr Earnshaw Seconded Clr Lyon


“That a report be prepared on the possibility of inclusion of appropriate cable ducting for lighting, sound and audiovisual equipment in the Caroline Bay Hall when improvements are made to the roof and floor.”

MOTION CARRIED

Maui and Hector Dolphins Sub 77 Christine Rose That the Parks and Recreation Manager discuss with the Department of Conservation, the possibility of encouraging an interested group to erect signage to raise awareness of the dolphins in the bay. Civil Defence Sub 82 Pareora Action Group The meeting was advised that the Ministry of Civil Defence is not in favour of sirens for the Pareora area as South Canterbury is at a very low risk of tsunamis. It was suggested that council representatives meet with the Pareora Action Group to explain the latest information from the Ministry of Civil Defence, and to discuss the most effective expenditure for Civil Defence in Pareora. Proposed Clr Lyon Seconded Clr Coughlan “That an amount equivalent to the cost of 2 sirens be placed in the 2013/14 budget and be asterisked, to be used for civil defence purposes in Pareora.” Amendment Proposed Clr Fraser Seconded Clr Kennedy “That Council hold a meeting with the Pareora Action Group and an amount be put in the budget for 2012/13 and be asterisked, to be used for a depreciable asset for civil defence.”

AMENDMENT LOST The original motion was then PUT and CARRIED. Events Strategy Sub 118 SI Masters Games Inc & sub 119 Special Events Aoraki Ltd Proposed Clr Oliver Seconded Clr Coughlan “That the Events Strategy be finalised by the end of December 2012.”

MOTION CARRIED Significant Trees Sub 102 Jude & Ken Mackenzie (part submission) Proposed Clr Earnshaw Seconded the Mayor


“That a report be prepared on the process of identifying trees of significance including how easy it is to go through the process, and how widely known the schedule is in the public arena.”

MOTION CARRIED Positive Ageing Strategy Sub 121 Peter Binns (part submission), sub 131 Kate Elsen (part submission), sub 132 Grey Power Timaru Inc Proposed Clr Tierney Seconded Clr Earnshaw “That Council develops a Positive Ageing Strategy for Council services/responsibilities.”

MOTION LOST Annual Plan Process Sub 128 Squeaky Wheel (part submission) The submission be received and referred to staff for consideration at the beginning of the Annual Plan process for next year. Smokefree Policy Sub 53 Smokefree SC Committee, sub 54 SC Smokefree Youth Ambassadors, sub 95 Anna Hawkins (not in support of policy), sub 122 Rangatahi Auahi Kore Ki Aoraki, sub 165 Community & Public Health (part submission) a Proposed Clr Earnshaw Seconded Clr Tierney “That Council introduces a smokefree policy for Council controlled public sports grounds and facilities.”

MOTION CARRIED b Proposed Clr Earnshaw Seconded Clr Fraser “That Council introduces a smokefree policy for the beach at Caroline Bay.”

MOTION LOST Alcohol Action Sub 86 Alcohol Action South Canterbury, sub 95 Anna Hawkins, sub 131 Kate Elsen (part submission) Proposed Clr Earnshaw Seconded Clr Tierney “That Council develops an Alcohol Policy in consultation with appropriate interested groups.”

MOTION CARRIED


Public Toilets Sub 59 Lucy Skudder (part submission), 61 Rebecca Allnutt (part submission), sub 62 Georgia Davenport (part submission), sub 65 Lucy Mackay (part submission), sub 66 Renee Derwin, sub 67 Genevieve Steven (part submission), sub 68 Jess Dewsberry (part submission), sub 70 Henrietta Jackson (part submission), sub 71 Emma Linton (part submission), sub 72 Jessica Hollever (part submission), sub 73 Megan McNeill (part submission), sub 74 Andrea Gregor (part submission), sub 99 Olive Myers (part submission), sub 102 Jude & Ken Mackenzie (part submission), sub 137 Aoraki Development Business & Tourism The request for a toilet at the Old Boys touch grounds should be directed to the Old Boys Rugby football Club. Proposed Clr Taylor Seconded Clr Mulvey “That a review of public toilets standards be conducted and a report be provided on future standards and level of service for all Council public toilets.”

MOTION CARRIED Strategic Direction Sub 87 Aoraki Multicultural Council (part submission), sub 131 Kate Elsen (part submission) a Proposed Clr Earnshaw Seconded Clr Coughlan “That the sentence under ‘Identity’ in the LTP on page 9 be reworded – ‘We want to forge and strengthen a reputation and identity that other places may aspire to’.”

MOTION CARRIED b Proposed Clr Earnshaw Seconded Clr Tierney “That and extra bullet point be added – ‘We value, encourage and celebrate cultural diversity’.”

MOTION CARRIED Sub 91 Sport South Canterbury (part submission) c Proposed Clr Tierney Seconded Clr Coughlan “That reference to ‘sport’ be included as part of the lifestyle element.”

MOTION CARRIED


Lifestyle d Proposed Clr Mulvey Seconded Clr Tierney “That the statement regarding abundant recreational and leisure opportunities be reworded – ‘We have abundant recreational, sporting and leisure opportunities’.”

MOTION CARRIED

Sub 102 Jude and Ken Mackenzie (part submission), sub 131 Kate Elsen (part submission) e Proposed Clr Earnshaw Seconded Clr Fraser “That the word ‘sustainable’ be included under ‘Lifestyle’ ie ‘Fantastic sustainable lifestyle second to none’.

MOTION CARRIED Sub 113 James Campbell The suggestion that the cabbage tree be adopted as South Canterbury’s emblem be taken into consideration when Council’s identity development is considered in 2013/14. Sub 136 SC Chamber of Commerce (part submission) Proposed Clr Fraser Seconded Clr Earnshaw “That Identity development be brought forward by a year.”

MOTION LOST Partnership with Health Agencies Sub 165 Community and Public Health (part submission) Proposed Clr Lyon Seconded Clr Mulvey “That the following statement be added to the strategic framework following paragraph one on page 10 of the Draft LTP – “...The Council will continue to work in partnership with numerous other agencies (e.g. health, environmental, community, government departments) to contribute to the strategic direction and identify future issues”.

MOTION CARRIED Settlement Officer Sub 87 Aoraki Multicultural Council (part submission), sub 121 Peter Binns (part submission), sub 131 Kate Elsen (part submission) Proposed Clr Tierney Seconded Clr Oliver


“That Council investigates a source of funding for a settlement officer.”

MOTION CARRIED Sport Strategy Sub 91 Sport SC (part submission) Proposed Clr Oliver Seconded Clr Odey “That provision be made in the white pages next financial year for a sport strategy.”

MOTION CARRIED

Sport South Canterbury Funding Sub 91 Sport SC Additional funding to be considered as part of the 2013/14 Annual Plan. Sports Partnerships Sub 45 Association of Pleasant Point Sports Inc, sub 91 Sport SC (part submission) The LTP document acknowledges the possibility of a future sports/community complex being built on Council land and the review of facilities at Pleasant Point domain is to be included in the LTP for future budgetary consideration. Canterbury Water Management Strategy Sub 106 Ross Munro (part submission), sub 107 Ray Brokenshire (part submission) The submissions be referred to Environment Canterbury. Sub 93 Environment Canterbury (part submission), sub 134 Central SI Fish & Game Council (part submission), sub 165 Community and Public Health (part submission) Proposed Clr Tierney Seconded Clr Oliver “That ‘Support the Orari-Opihi-Pareora Water Zone Implementation Programme (OOP ZIP)’ be included in the section of the LTP ‘The next 10 years’ and the following paragraph be included under ‘Key issues for the next 10 years’ –

Canterbury Water Management Strategy Environment Canterbury, in partnership with Timaru District Council, other Canterbury councils and Ngai Tahu have developed the Canterbury Water Management Strategy (CWMS). This document aims to provide an enduring solution for water management in the Canterbury region. Out of the CWMS, the Orari-Opihi-Pareora Water Zone Management Committee was established. This committee has prepared the Orari-Opihi-Pareora Zone Implementation Programme (or OOP ZIP) that outlines various future water management outcomes for the zone area. TDC will continue to maintain this partnership and liaison in contributing towards the implementation of the CWMS and OOP ZIP in the Timaru District area. Many of its existing activities and work already contribute towards these


outcomes, and the Council will seek to provide additional contributions where possible.”

MOTION CARRIED

Involvement with Aoraki Development Business and To urism The submission be received and both ADBT and ECan be encouraged to continue to work together. Honoraria Proposed Clr Earnshaw Seconded Clr Lyon “That Council approves the request to fund the 50% share of the increased zone committee honoraria for 2013/14 ie $3,750pa, and provision be made in the budget.”

MOTION CARRIED Rates Tables Sub 164 SC Federated Farmers (part submission) Proposed Clr Oliver Seconded Clr Coughlan “That rates tables be included in the next Annual Plan as requested.”

MOTION CARRIED Photovoltaic Saver Scheme/Solar Water Heating Sub 28 Jan Stiebert (part submission), sub 84 Christopher Dusch (part submission), sub 109 Shirley Satherwaite, sub 121 Peter Binns (part submission), sub 129 Bob Calkin (part submission), sub 131 Kate Elsen (part submission), sub 142 Janya Lobb, sub 163 Brian Ward Proposed Clr Earnshaw Seconded Clr Fraser “That a report be requested on the possibility of implementing a photovoltaic saver scheme and/or solar water heating scheme, the cost implications of such a scheme and including investigating the successful scheme currently operating in Nelson.”

MOTION CARRIED Policies Sub 106 Ross Munro (part submission) Discussion arose from the submission on a local procurement policy. It was noted that a review of Council’s policies will be undertaken when time allows and it was suggested that staff prioritise the policies for review in order that those which need to be reviewed more urgently are reviewed first.


2012-15 National Land Transport Programme Indicativ e Allocations (File R3/14/1) The Council considered a report by the Land Transport Manager on indicative 2012/15 National Land Transport Programme allocation of funding assistance for Land Transport maintenance and renewals in the Timaru District. The allocation is a significant reduction in what Council had budgeted for and therefore would result in a drop in the level of service indicated in the draft LTP. The issue has been flagged in the draft document (p 94). If Council is forced to reduce its costs it will result in a reduced level of service ie less road pavement repairs, and unsealed road grading and yet these are areas which Council has received frequent complaints about and of concern to the public. Council would need to fund an extra $740,000 in order to achieve the level of roading maintenance and renewals in the draft LTP. Comment was made that central government has recognised the importance of the rural sector to the NZ economy (with its agriculture and highly productive land) and yet reduced the funding for the rural roading infrastructure. Part of the problem is that the purpose of many rural roads has changed with greater intensification of land use, larger farm machinery and increasing numbers and size of heavy vehicles on the roads (eg milk tankers), putting greater pressure on road maintenance/renewals. Not maintaining our roading infrastructure will result in a deterioration of the asset and be more expensive in the long term. The government has assumed there are efficiencies to be made by Councils in their roading activities but TDC has already made all the efficiencies that it can. It was pointed out that these budget issues are nation wide and will affect the state highways and urban roads as well as rural roads. Council discussed options to address the problem. As well as options identified in the report it was suggested Council could provide interim funding assistance from Timaru District Holdings Ltd in order to maintain the roads to an adequate level, while working with Council’s neighbours to gain any further efficiencies possible. Also Council may have to look at the issue beyond the roading budget and make cuts other areas to compensate. Further lobbying of government should be carried out via the rural provincial sector and involving other organisations such as Federated Farmers. Further information is required on the impacts of the deficit, the activities that will be affected and how we can manage in the next 12 months and going forward. Clr Odey retired from the meeting at 10.25am and returned at 11.15am (7 June). a Proposed Clr Coughlan Seconded Clr Kennedy “That Council • Reduces the income limit to known levels for 3 years • Adjusts the operating expenditure and renewals expenditure in the LTP

down to meet option 1 (maintain local share funding)


• Notes in the LTP the maintenance ramifications (as they are unknown – show a minus figure and indicate the maintenance programme is under review)

• Recognises the potential consequence of not being able to achieve the levels of maintenance and renewal Council had planned.”

MOTION CARRIED

b Proposed Clr Lyon Seconded Clr Kennedy “That an amount be appropriated from TDHL to support the roading budget in the District.”

MOTION LOST c Proposed Clr Oliver Seconded Clr Mulvey “That option 1 in the report be adopted ie status quo by maintaining local share funding as per the draft LTP budgets.”

MOTION CARRIED d Proposed Clr Earnshaw Seconded Clr Tierney “That due to the shortfall in the central government funding, Council evaluates the impact of the reduction in the maintenance and renewal budget and seeks a report on how that will be addressed.”

MOTION CARRIED Clrs Lyon and Kennedy requested their dissenting votes be recorded. Seal Extensions Council discussed the level of funding in the budget for seal extensions with some suggestion that the amount allocated for seal extensions could have wider benefit if spent on other activities. However it was pointed out that the issue is constantly raised by submitters and the benefit is to a wider group than just residents on the road, as it helps our economic development (eg tanker routes). Proposed Clr Coughlan Seconded Clr Lyon “That the $330,000 remains in the budget for seal extensions.”

MOTION CARRIED Sub 6 Ponderosa Farm Ltd That Middleswamp Road is not sealed in the near future, as it is not a priority in accordance with the Council seal extension policy and noting the limited funding available but the submitter be advised of Council’s cost sharing option for seal extension.


Sub 56 John Steven The submitter be advised that funding provision for road seal extensions annually is included in the draft LTP and $300,000 is in this years budget. Sealing Stewart Road Sub 21 Muriel Grant The submitter be advised that Stewart Road will not be sealed in the near future, as it is not a priority in accordance with the Council seal extension policy, and the submitter also be advised of the cost share noting the limited Council funding available. Sealing Spur Road and Cliffs Road Sub 22 Ashley Milliken The submitter be advised that Spur and Cliffs Roads will not be sealed in the near future, as it is not a high priority in accordance with the Council seal extension policy and the submitter also be advised of cost share noting the limited Council funding available. Tarseal Corners Shingle Roads Sub 111 Ashley Shewan (part submission) The submission be received and sealing of unsealed road corners not be progressed. Roading – Oxford Street and Regent Street Sub 49 Elaine & Robin Byrne The submitter to be advised that Oxford Street will be upgraded in 2012/13 financial year but will continue to be two-way for traffic. Roading Wilkin Street Sub 160 C Jackson The submission be received and the submitter be advised that new kerb and channel in Wilkin Street is programmed for 2012/13. Footpaths and Crossings - Provision for mobility sc ooters/walking frames Sub 100 N & J Irving The submission be received and the submitters be advised that Council has a programme to address this issue. Wilson St/North St/Woodlands Road roundabout/Speed Humps Sub 101 John Fitzgerald The submission be received and the support for the North St/Wilson St/ Woodlands Rd roundabout be noted and no further action be taken with speed humps in Wilson Street. Road Naming Sub 76 Blandswood Residents Association (part submission) That Council gives consideration to reviewing the roading naming policy. Traffic lights Evans Street/ Te Weka Street Interse ction Sub 64 Bella Borrie (part submission) The submission be received and a review of the Te Weka/Evans Streets traffic signals be undertaken after the new aquatic centre is fully operational.


Bridge over Kowhai Stream Sub 76 Blandswood Residents Association (part submission) That the submission be received and that a new bridge across Kowhai Street at the end of Blandswood road is not supported. Manse Bridge Sub 83 Sue Wolczuk (part submission) The submission be received and a footbridge/walkway on Manse bridge not be included in the LTP. Road Maintenance Arowhenua Sub 16 L Peatman That Council notes a portion of the road referred to is TDC’s responsibility. Note discussion later in the meeting in regard to land transport funding allocation. Traffic Flow Gleniti to Washdyke Sub 103 E White (part submission) The submission be received and the submitter be advised that Council has a programme to address these issues. Footpath Verge Sub 29 Pauline Hay (Part submission) The owner be informed of options to fence or purchase surplus road reserve subject to legal road stopping processes being followed. Tree Roots on Footpaths Sub 52 Joan Dellow The submitter be advised that the issue will be repaired. Active Transport Strategy/Walkways and Cycleways Sub 20 J Brewerton (part submission), sub 28 Jan Stiebert (part submission), sub 57 SC Forest and Bird Protection Society (part submission), sub 59 Lucy Skudder (part submission), sub 62 Georgia Davenport (part submission), sub 65 Lucy Mackay (part submission), sub 66 Renee Dewin (part submission), sub 67 Genevieve Steven (part submission), sub 68 Jess Dewsberry (part submission), sub 72 Jessica Hollever (part submission), sub 73 Megan McNeill (part submission), sub 74 Andrea Gregor (part submission), sub 91 Sport SC (part submission), sub 102 Jude & Ken Mackenzie (part submission), sub 103 E White (part submission), sub 119 Special Events Aoraki Ltd (part submission), sub 121 Peter Binns (part submission), sub 128 Squeaky Wheel (part submission), sub 131 Kate Elsen (part submission), sub 133 Talbot Forest Working Group (part submission), sub 137 ADBT (part submission), sub 138 Bike & Walk SC Trust, sub 165 Community and Public Health (part submission), sub 166 National Council of Women-SC branch (part submission), sub 170 M Hayes (part submission) Proposed Clr Earnshaw Seconded Clr Odey “That the budget for RL 42 – Shared Urban Tracks be $100,000 annually to enable gradual implementation of the Offroad Walking and Cycling strategy.”

MOTION CARRIED


Cycleways The submitters be advised that the potential to develop a bike trail along the stopbanks of rivers is being investigated by organisations other than the Council. Cyclelanes It was suggested that cyclelanes be placed near the pavement, separated from the main traffic by the parked cars ie change where the white lines are painted. The issue is to be debated at a future District Services Committee meeting. Greenbelt Sub 103 E White (part submission) The submitter be advised that the TDC off road cycleway when fully complete, will essentially achieve what the submitter requests. CBD Review Timaru CBD/Bay Hill Sub 20 J Brewerton (part submission) Advise of CBD review and what it is intended to involve. Sub 59 Lucy Skudder (part submission), sub 61 Rebecca Allnutt (part submission), sub 62 Georgia Davenport (part submission), sub 65 Lucy Mackay (part submission), sub 66 Renee Derwin (part submission), sub 67 Genevieve Steven (part submission), sub 68 Jess Dewsberry (part submission), sub 69 Alice Eddington (part submission), sub 70 Henrietta Jackson (part submission), sub 71 Emma Linton (part submission), sub 72 Jessica Hollever (part submission), sub 73 Megan McNeill (part submission), sub 74 Andrea Gregor (part submission), sub 90 Timaru Farmers Market (part submission), sub 98 Jenny Walker, sub 102 Jude and Ken Mackenzie (part submission)

The submissions be received and that the status quo be confirmed at this stage but may be subject to future review when the CBD review takes place, and a report be prepared on what the CBD review entails. Proposed Clr Kennedy Seconded Clr Coughlan “That the Central Business District review be staged – Year 1 nil, year 2 $50,000 (includes consultation), year 3 $550,000, year 4 $550,000 and a report will be prepared on what the review will entail.”

MOTION CARRIED CBay Aquatic Centre Sub 23 Tracy Scott (part submission), sub 36 Debra Harris, sub 46 Louise & Richard Moore, sub 47 RKB Mahoney (part submission), sub 58 Mervyn Cloake, sub 62 Georgia Davenport (part submission), sub 78 Amanda MacLeod, sub 91 Sport SC (part submission), sub 94 David Meredith, sub 96 Paul Nevin, sub 103 E White (part submission), sub 119 Special Events Aoraki Ltd (part submission), sub 120 CCS Disability Action, sub 123 Clare & Simon Davenport, sub 126 Rob Naylor, sub 130 Jane McFarlane-Bennett, sub 135 Monique Van Vugt, sub 141 Tania Crowe, sub 145 Sharon Volkov, sub 146 Amanda McKellen, sub 147 Swim Timaru, sub 148 Raewyn Winsley, sub 149 Janet Pain, sub 150 Deb Donaldson, sub 151 Kiri George, sub 152 Chris & Mark Colson, sub 153 Clayton Baird, sub 154 Alison Collister, sub 155 Jackie Bennet, sub 156 Penny Bishop, sub 157


Anne Uys, sub 161 Dianne McNicholl, sub 167 Ken McNicholl, sub 169 Helen Keast, sub 171 Marie Greenall (part submission)

The Council considered the submissions on CBay and the supplementary information provided, together with a report by the District Services Manager on the swimming and development programme and charges. Submissions User Pays Discussion took place on the funding mix for the CBay facility – how much is to be funded by users and how much by ratepayer funding. The options for entry prices were further considered and it was acknowledged that it is difficult to know at this stage, what the correct levels will be in order to get the maximum number of people through the door. a Proposed Clr Oliver Seconded Clr Earnshaw i “That the current revenue mix of 50% user pays/50% rate funding be

reconfirmed. ii That it be noted that during the development of the 2013/14 Draft Annual

Plan that fees and charges for CBay will be reviewed, based on actual usage and associated revenue.”

MOTION CARRIED

Swimming and Development Programme Charges Proposed Clr Lyon Seconded Clr Mulvey “That the proposed fees and charges for CBay swimming and development programme as tabled at the meeting, be adopted.”

MOTION CARRIED Gold Cards/Community Service Cards In response to a suggestion that discount should be given to holders of gold cards or community service cards, it was pointed out that there is a significant concession now to normal entry with the ratepayer input, and the normal entry fee is very moderate compared to other similar complexes around the country. Concessions to card holders would have to be made up by increasing charges to other patrons. a Proposed Clr Coughlan Seconded Clr Earnshaw “That consideration of Gold Card and/or Community Service Card concessions be included in the review of CBay charges for the 2013/14 Draft Annual Plan as part of the overall review of fees and charges for CBay.”

MOTION LOST


b Proposed Clr Odey Seconded Clr Kennedy “That Council approve a zero entry fee for people aged 75 years and over.”

MOTION LOST Regular Users Concessions Council debated the best way of providing a concession for regular swimmers. This raised the possibility of a ratepayer reward scheme which attracted some support but was not recommend in this initial period of the CBay’s operation. The option can be looked at when the charges are reviewed. Proposed Clr Odey Seconded Clr Earnshaw “That an adult annual swim membership for public sessions be available at a cost of $13.50 per week, plus the initial joining fee for those paying via direct weekly/monthly debit or $702 per year (no joining fee for those paying the annual swim membership in one lump sum).”

MOTION CARRIED It was noted that the cost for children and rural pools will be pro rata. Proposed Clr Oliver Seconded Clr Coughlan “That a regular user concession be introduced of 50 swims + 10 and 100 swims + 25.”

MOTION CARRIED It was noted that the cost for children and rural pools will be pro rata. Concession for Supervising Adults Proposed Clr Fraser Seconded Clr Earnshaw “That Council set an entry price of $3.50 for swimming supervising adults of 1-2 children aged 5- 7yrs.”

MOTION CARRIED

Century Pool Redevelopment Sub 13 Linda Collett, sub 25 N Lowen (part submission), sub 91 Sport SC (part submission) That the submissions be referred to the Registration of Interest process for the Century facility for further consideration by Council.


2 FILMING OF PROCEEDINGS

During the meeting a member of the public began filming the proceedings. The person was advised that according to Council’s Standing Orders the chairman must be notified at the commencement of the meeting that proceedings are being recorded. Further, it was pointed out that while it is a public meeting, submitters and members of the public have a right to know they are being filmed. Permission was then sought from each subsequent submitter. This issue then raised the matter of a Councillor blogging during the meeting. It was suggested that the wider matter be addressed in a report to Council at a future time.

3 REGIONAL CANTERBURY WATER MANAGEMENT STRATEGY COM MITTEE REPRESENTATIVE The Council was advised that Nigel Gormack has resigned from the regional committee of the Canterbury Water Management Strategy. Proposed Clr Kennedy Seconded Clr Lyon “That Peter Scott be appointed as the region’s representative on the Canterbury Water Management Strategy Committee.”

MOTION CARRIED

4 DRAFT LONG TERM PLAN 2012/22 (cont’d)

Overall Resolution Proposed Clr Tierney Seconded Clr Fraser 1 That the report be received and noted. 2 That submissions to the Draft Long Term Plan 2012/22, Draft Waste

Management and Minimisation Plan, and statements of proposal related to the Aorangi Stadium Trust CCO and Council involvement in the NZ Local Government Funding Agency be received and noted.

3 That the Council notes the decisions made at the meeting on the

submissions to the Draft Long Term Plan 2012/22, Draft Waste Management and Minimisation Plan, and statements of proposal related to the Aorangi Stadium Trust CCO and Council involvement in the NZ Local Government Funding Agency.

4 That in considering this matter Council gave regard to Sections 76, 77, 78,

80, 81 and 82 of the Local Government Act 2002. These sections cover all aspects of Council decision-making. In particular, Council has considered the views and preferences of persons likely to be affected by, or who have an interest in the matter.


5 That changes to the Draft Long Term Plan 2012/22, Draft Waste

Management and Minimisation Plan, and statements of proposal related to the Aorangi Stadium Trust CCO and Council involvement in the NZ Local Government Funding Agency be incorporated in the final documents or proposals to be adopted on 26 June 2012.

MOTION CARRIED

The meeting concluded on Thursday 7 June at 3.20pm. _________________ Chairman





Prepared by Peter Nixon Chief Executive Confirmation of Minutes – Council Meeting 26 June 2 012

_______________________________

Minutes of the June Council meeting. Recommendation

That the minutes of the Council meeting held on 26 June 2012, excluding the public excluded items, be confirmed as a true and c orrect record.


TIMARU DISTRICT COUNCIL MINUTES OF A MEETING OF THE TIMARU DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBER, DISTRICT COUNCIL BUILDING, KING GE ORGE PLACE, TIMARU ON TUESDAY 26 JUNE 2012 AT 3PM PRESENT Mayor Janie Annear (Chairman), Clrs Coughlan,

Earnshaw, Fraser, Kennedy, Lyon, Mulvey, Oliver, Taylor and Tierney

APOLOGIES An apology was received from Clr Odey, and from

Kerry Stevens – Geraldine Community Board for in attendance

IN ATTENDANCE Chief Executive (PH Nixon), Community Services Manager (S Matson), Corporate Services Manager (T Rogers), District Services Manager (AA Harper), Regulatory Services Manager (P Thompson)(until 4.40pm), Parks and Recreation Manager (W Steans)(for the public forum item), Council Secretary (JM Brownie)

John Smith – Temuka Community Board OPENING PRAYER Father Brian Fennessy, of St Josephs Catholic Church,

Temuka offered a prayer for the work of the Council.

1 IDENTIFICATION OF URGENT BUSINESS Proposed Clr Kennedy Seconded Clr Coughlan

“That the Local Government Act 2002 Amendment Act 2012 be discussed as urgent business at this meeting.”

MOTION CARRIED 2 IDENTIFICATION OF A MINOR NATURE ITEM Proposed Clr Fraser Seconded Clr Tierney

“That contact details for councillors be discussed as a minor nature item at this meeting.”

MOTION CARRIED 3 CONFIRMATION OF MINUTES – COUNCIL MEETING – 15 MAY 2012

Proposed Clr Earnshaw Seconded Clr Fraser


“That the minutes of the Council meeting held on 15 May 2012, be confirmed as a true and correct record.”

MOTION CARRIED

4 CONFIRMATION OF MINUTES – EXTRAORDINARY COUNCIL M EETING 12 JUNE 2012

Proposed Clr Tierney Seconded Clr Taylor

“That the minutes of the extraordinary Council meeting held on 12 June 2012, be confirmed as a true and correct record.”

MOTION CARRIED

5 SCHEDULE OF FUNCTIONS ATTENDED BY THE MAYOR, DEPU TY MAYOR AND COUNCILLORS

Proposed Clr Kennedy Seconded Clr Lyon

“That the schedule of functions attended by the Mayor, Deputy Mayor and Councillors be received and noted.”

MOTION CARRIED

6 FIRE SERVICE PRESENTATION TO PAT MULVEY

Steven Greenyer, Acting Area Manager, presented Clr Pat Mulvey with a long service and good conduct medal recognising his 41 years with the NZ Fire Service.

7 SCHEDULE OF FUNCTIONS ATTENDED BY THE CHIEF EXECU TIVE Proposed Clr Coughlan Seconded Clr Kennedy

“That the schedule of functions attended by the Chief Executive be received and noted.”

MOTION CARRIED

8 AFFIXING OF THE COMMON SEAL Proposed Clr Taylor Seconded Clr Oliver “That the affixing of the Common Seal to the following documents be noted: Date Document 14 June 2012

Warrant of Appointment Solid Waste Bin Officer – Megan Oliver

15 May 2012 Certificate of Approval – Plan Change no.15.”

MOTION CARRIED


9 CONTRACT LET BY THE CHIEF EXECUTIVE UNDER DELEGAT ED AUTHORITY Proposed Clr Oliver Seconded Clr Mulvey

“That the following information on a contract let by the Chief Executive under delegated authority, be received -

Contract Number / Description

Number of

Tenders

Price Range

Successful Tender and Price

Contract 1870 Old North Road Pathway

3

$120,700.70 to

$144,952.95

Fulton Hogan Ltd

$120,700.70

All quotations were evaluated by the Lowest Price Conforming Tender Method.”

MOTION CARRIED

10 ADOPTION OF TDC LONG TERM PLAN 2012-2022 (File C5/17/3)

Council considered a report by the Corporate Planning Manager and Corporate Services Manager, together with the final Long Term Plan document which includes changes made as a result of the public consultation. Clr Earnshaw congratulated all those involved in the LTP and said Council could be proud of such a professional process which had resulted in a number of changes to the document arising from the public consultation. Proposed Clr Earnshaw Seconded Clr Oliver (a) “That the report be received.

(b) That the Council receives the final Audit opinion.

(c) That the Long Term Council Plan 2012 – 2022, including the Investment Policy and Liability Management Policy, is adopted in accordance with Section 93 of the Local Government Act 2002.

(d) That the Council proceeds with the establishment of the Aorangi Stadium Council Controlled organisation.”

MOTION CARRIED 11 BALANCED BUDGET REQUIREMENT (File C5/17/3)

The Council considered a report by the Corporate Services Manager seeking Council’s approval for an unbalanced budget in the Long Term Plan. Proposed Clr Tierney Seconded Clr Mulvey “That in accordance with Section 100 of the Local Government Act 2002, the Council resolves to permit an unbalanced budget in the Long Term Council Plan for the 10 years commencing 1 July 2012.”

MOTION CARRIED


12 RESOLUTION TO SET RATES (File R1/2)

The Council considered the resolution to set the rates for the year commencing 1 July 2012. Clr Coughlan expressed concern at the level of the rate increase this year. However it was noted that Council had known for some time that this year would involve a significant rate increase due to a number of factors previously agreed to by the Council. Proposed Clr Lyon Seconded Clr Oliver “That the attached resolution to set and assess rates for the year commencing on 1 July 2012, and ending on 30 June 2013, be adopted.

TIMARU DISTRICT COUNCIL RESOLUTION TO SET RATES Timaru District Council has adopted its Long Term Plan for 2012-22. It has made no changes to its proposed rating policy as a result of submissions received during the special consultative procedure and is now moving to set and assess the rates described in its rating policy. 1 That the Timaru District Council set the following rates under the Local

Government (Rating) Act 2002, on rating units in the district for the financial year commencing 1 July 2012 and ending on 30 June 2013. Such rates shall become due and payable by instalments on the dates prescribed in clause 13 of this resolution.

2 All rates and charges are inclusive of the Goods and Services Tax (GST). 3 General Rate

That pursuant to Section 13(2)(b) and Section 14 of the Local Government (Rating) Act 2002 a general rate set as a rate in the dollar on the land value of all rating units within the Timaru District, assessed on a differential basis as described below:

Timaru District - Accommodation $0.01158 Timaru District - Commercial Central $0.01158 Timaru District - Commercial Other $0.01158 Timaru District - Community Services $0.00275 Timaru District - Industrial $0.01158 Timaru District - Primary $0.00098 Timaru District - Recreational $0.00275 Timaru District - Residential General $0.00275 Timaru District - Residential Multi Unit $0.00564

4 General Charge That pursuant to Section 15(1)(a) of the Local Government (Rating) Act

2002 a uniform annual general charge of $450.00 be assessed on every rating unit within the Timaru District.

Provided that where any two or more separate rating units are owned by

the same ratepayer; used jointly as a single unit and are contiguous or


separated only by a road, railway, drain, water race, river or stream they shall be deemed to be one unit for the purpose of the setting and assessing of this uniform annual general charge.

5 Community Works and Services Rates That pursuant to Section 16(3)(b) and (4)(a) of the Local Government

(Rating) Act 2002 a targeted community works and services rate set as a rate in the dollar on the land value of all rating units within each of the community areas where the service is provided.

Geraldine $0.00125 Rural $0.00005 Temuka $0.00203 Timaru $0.00122 6 Aquatic Centre Rate That pursuant to Section 16(3)(a) and (4)(a) of the Local Government

(Rating) Act 2002 a targeted uniform annual aquatic centre charge on each rating unit or per separately used or inhabited part of a residential rating unit.

Aquatic Centre Rate $102.00 7 Rural Fire Protection Rate That pursuant to Section 16(3)(b) and (4)(a) of the Local Government

(Rating) Act 2002 a targeted rural fire protection rate set as a rate in the dollar on the land value of all rating units excluding the urban areas of Pleasant Point, Geraldine, Temuka and Timaru.

Rural Fire Protection $0.00006 8 Community Board Charges

That pursuant to Section 16(3)(b) and (4)(a) of the Local Government (Rating) Act 2002 a targeted uniform annual Community Board charge on every rating unit within each of the Temuka, Geraldine and Pleasant Point Wards.

Geraldine $1.00 Pleasant Point $5.00 Temuka $3.50

9 Sewer Charge

That pursuant to Section 16(3)(b) and (4)(a) of the Local Government (Rating) Act 2002 a targeted annual charge for sewerage disposal set on each water closet or urinal connected either directly or through a private drain to a public sewerage drain subject to the proviso that every rating unit used exclusively or principally as a residence of not more than one household shall be deemed to have not more than one water closet or urinal.

Sewer Charge $315.00


10 Waste Management Charge (Refuse Collection) That pursuant to Section 16 (4)(b) of the Local Government (Rating) Act

2002 a differential targeted rate on all rateable and non-rateable land to which the “three bin” waste collection service is actually provided (a) of $309.00 per standard size “three bins” provided to each rating unit

in the urban area; (b) of $385.00 per large “three bins” provided to each rating unit in the

urban area; (c) of $308.00 per standard size “three bins” provided to each rating unit

outside the urban area; and (d) of $385.00 per large “three bins” provided to each rating unit outside

the urban area; and (e) of $67.00 per additional small recycling bin provided to each rating

unit; and (f) of $77.00 per additional large recycling bin provided to each rating

unit; and (g) of $108.00 per additional small compost bin provided to each rating

unit; and (h) of $128.00 per additional large compost bin provided to each rating

unit; and (i) of $132.00 per additional small rubbish bin provided to each rating

unit; and (j) of $190.00 per additional large rubbish bin provided to each rating

unit. 11 Water Charges That pursuant to Section 16(3)(b), (4)(a) and (b) and section 19 of the Local

Government (Rating) Act 2002 targeted rates for the supply of water in the following areas as follows.

(a) Geraldine, Pleasant Point, Peel Forest, Temuka, Timaru and Winchester

urban supplies A differential annual charge of $229.00 on each rating unit or separately

used or inhabited part of a residential rating unit receiving an ordinary water supply and $114.50 on all rating units situated within 100 metres from any part to the water works to which water can be but is not supplied within the urban areas.

(b) Rural

(i) The Rangitata-Orari Water Supply District A rate of $15.80 per hectare.

(ii) The Orari-Waihi Water Supply District

a) A rate of $10.44 per hectare. b) A charge of $392.00 for each rating unit.

(iii) The Te Moana Downs Water Supply District

a) A charge of $175.00 for each unit of water supplied;


b) A charge of $343.90 for each tank except where there is more than one tank to any rating unit as a technical requirement of the scheme, in which case only one charge will apply.

(iv) The Orari Township Water Supply District

A charge of $364.00 for each unit of water supplied.

(v) The Seadown Water Supply District a) A rate of $13.50 per hectare; b) A charge of $338.00 for each domestic supply; c) A charge of $135.00 for each woolshed and other farm

buildings which are separately supplied.

(vi) Beautiful Valley Water Supply District A rate of $3.69 per hectare.

(vii) Downlands Water Supply District

On so much of the rating unit appearing on Valuation Rolls number 24640, 24660, 24670, 24680, 24690, 24700, 24710, 24820, 24840, 24850, 24860, and part 25033, as is situated within the Downlands Water Supply District.

a) A charge of $392.00 for each ordinary domestic supply within

the Pareora Township and for halls within the scheme. b) A charge of $672.00 per school within the Pareora Township. c) In addition a charge of $379.00 for each hotel, motel, market

garden, golf club, sawmill, racecourse, shop, commercial or industrial premises and all other supplies of an extraordinary nature, within the Pareora Township.

d) In addition a charge of $280.00 for each separate connection (excluding Pareora Township) to the water supply except where there is more than one connection to any rating unit as a technical requirement of the scheme, in which case only one charge will apply.

e) In addition to the charge assessed in (d) above, a charge of $112.00 per unit of water or where water supplied in one half units a charge of $56.00 per half unit.

(c) Water by Meter

A targeted rate for water supply, set under Section 19 of the Local Government (Rating) Act 2002 per cubic metre of water consumed to any rating unit situated in the following areas which has been fitted with a water meter: Geraldine $0.53 Pleasant Point $0.53 Seadown $0.76 Temuka $0.53 Timaru $0.53 Winchester $0.53


12 Community Centre Charges

That pursuant to Section 16(3)(b) and (4)(a) of the Local Government (Rating) Act 2002, the following Community Centre Charges in respect of each dwelling unit in each Community Centre Area which lies within the defined area in each case.

Claremont Community Centre $20.00 Fairview Community Centre $20.00 Kingsdown Community Centre $36.00 Otipua Community Centre $20.00

13 Instalment Dates

The above rates and charges are due and payable on the following dates:- All Ratepayers

Instalment Due Date

1 20 September 2012 2 20 December 2012 3 20 March 2013 4 20 June 2013

14 Method of Calculation of Each Instalment

All Ratepayers Instalments 1-4: Each instalment will be equal to one quarter (1/4) of the total year’s rates (2012/2013).

15 Discount

That pursuant to Section 55 of the Local Government (Rating) Act 2002, the following discount will apply:- A discount of 2.50% will be allowed on the total rates set, if the 2012/2013 rates, including any current additional charges, are paid in full on or before 20 September 2012.

16 Additional Charges

That pursuant to Section 57 of the Local Government (Rating) Act 2002 the District Council prescribes the following additional charges to be added to unpaid rates:- (a) An Additional Charge An additional charge under section 58(1)(a) of 10% of the amount of the unpaid instalment or portion of instalment will be added if not paid on or before the instalment due date.


(b) Further Additional Charges A further additional charge under section 58(1)(b) and 58(1)(c) of 10% of the amount of the unpaid rates, including any additional charges previously imposed will be added on 20 September 2012 and 20 March 2013 to all previous years’ rates and penalties remaining unpaid as at those dates.

17 Payment of Rates

That rates shall be payable at any of the following places: Timaru District Council offices, King George Place, Timaru Temuka Library, Information and Service Centre, 72-74 King Street, Temuka Geraldine Library and Service Centre, 76 Talbot Street, Geraldine between the hours of 9.00am to 5.00pm, Monday to Friday.”

MOTION CARRIED

13 LOAN RAISING PROGRAMME 2012/13 (File L5/2) The Council considered a report by the Corporate Services Manager on the loan raising programme for 2012/13. Proposed Clr Kennedy Seconded Clr Tierney 1 “That this report be received and noted.

2 That the Council adopts the attached resolution in regard to the following loan: Development Loan No. 1 2012 $23,009,200.”

MOTION CARRIED

TIMARU DISTRICT COUNCIL LOAN RESOLUTIONS

(“the Council”)

WHEREAS: A. As required by Section 102(2)(b) of the Local Government Act 2002 (“the

Act”), the Council has adopted a Liability Management Policy which is outlined in the Council’s Long Plan (“LTP”).

B. The Council borrows as it considers appropriate and exercises its flexible

and diversified borrowing powers pursuant to the Local Government Act 2002. The Council recognises that it can essentially act as a normal corporate entity in its borrowing activities. The Council approves, by resolution, the borrowing requirement for each financial year during the LTP or Annual Planning process.


C. It is necessary for the Council to delegate to certain Council officers, the authority to agree to precise terms and conditions of any borrowing or incidental arrangement, and any security to be given by the council.

RESOLUTIONS It was therefore resolved by the Council that: 1. The Council borrows as provided in the “LTP”, Annual Plan and subsequent

Council decisions to any limits set out in the Liability Management policy. 2. Such borrowing shall be secured by the issue of Stock under the terms of

the Council’s Debenture Trust Deed dated 15 May 1998 (as amended 10 September 2002 and 29 March 2004).

3. The Council has considered the risks and benefits to the Council of

undertaking such borrowing and incidental arrangements, and giving such security, as provided for in the “LTP”, Annual Plan and Liability Management policy.

4. The Council is satisfied that the general terms and conditions of such

borrowing, incidental arrangements and security are in accordance with the current Liability Management Policy of the Council, and in particular the limits and guidelines set out therein.

5. The following officers of the Council (including any replacement or

successor officer): (a) Corporate Services Manager (b) Finance Manager

(“Authorised Persons”) be authorised to act on the Council’s behalf in:

(c) negotiating and agreeing the terms and conditions of each borrowing

and/or incidental arrangement entered into by the Council from time to time, in accordance with the “LTP”, Annual Plan and the Liability Management policy;

(d) negotiating, agreeing and executing all documents and taking all actions as

they consider necessary or desirable for the purpose of giving effect to any borrowing or incidental arrangement and any security which may be given in respect thereof.

6. Any Authorised Person may in writing appoint a substitute to exercise any

of the authorities conferred upon the appoint or and may revoke any such appointment from time to time and the references to “Authorised Person” in these Resolutions shall include any such substitute, provided that:

(a) the power of substitution conferred by this Resolution shall not be conferred

upon any such substitute; and (b) a substitute shall not be able to act hereunder jointly with the Authorised

Person who appointed him, but may only act with another Authorised Person or a substitute appointed by another Authorised Person.


7. The authorisations set out in Resolutions 5 and 6 above: (a) shall remain in full force and effect until written notice of their revocation by

Council resolution has been received by the Authorised Persons, provided that any person dealing with the Authorised Persons (or any two or more of them) shall be entitled to assume that the authorisations have not been revoked and remain in full force and effect and, in so assuming, shall be protected unless and until he or she has actual notice of such revocation; and

(b) shall be exercisable by the Authorised Persons without, and be valid and

effective to bind, the Council notwithstanding the absence of, notice to or approval by the members of the Council, but (subject to the foregoing) shall not operate to the exclusion of the Councillors’ powers in respect of matters referred to therein, to the effect that the Councillors may continue to exercise those powers themselves notwithstanding the Authorisations.

THE COMMON SEAL of THE ) TIMARU DISTRICT COUNCIL ) was hereunto affixed by and in the ) presence of: ) Mayor Chief Executive Officer

14 SC RURAL FIRE DISTRICT DRAFT STATEMENT OF INTENT AND BUSINESS PLAN FOR 2012/2013 (File F2/28) The Council considered a report by the Regulatory Services Manager on the draft Statement of Intent and Business Plan of the SC Rural Fire District, with further explanation from Clr Mulvey, Council’s representative on the District Committee. Proposed Clr Mulvey Seconded Clr Coughlan “That the draft Statement of Intent and Business Plan of the SC Rural Fire District be received and noted.”

MOTION CARRIED

15 WASTE MANAGEMENT AND MINIMISATION PLAN 2012 (File R2/20) The Council considered a report by the Senior Waste Management Officer presenting the Waste Minimisation and Management Plan for adoption. Proposed Clr Earnshaw Seconded Clr Oliver “That the Waste Management and Minimisation Plan be adopted.”

MOTION CARRIED


16 CAROLINE BAY AQUATIC CENTRE PROGRESS REPORT AT 1 5 JUNE 2012

(File S5/10) The Council considered a progress report on the Caroline Bay Aquatic Centre. The Mayor, on behalf of Council, congratulated Mr Harper on the CBay project noting that it is now near completion and will come within budget. Proposed Clr Kennedy Seconded Clr Coughlan “That the report be received and noted.”

MOTION CARRIED

17 SC HISTORICAL SOCIETY COUNCIL REPRESENTATIVE (File C5/34) The Council considered a report by the Community Services Manager on Council’s representation on the SC Historical Society. The matter was deferred until a volunteer offers to take on the role of representing Council on the SC Historical Society, alongside Clr Fraser.

18 RECEIPT OF COMMUNITY BOARD AND COUNCIL COMMITTEE MI NUTES Proposed Clr Mulvey Seconded Clr Kennedy “That the minutes of the following meetings, excluding the public excluded item, be received: Temuka Community Board 28 May 2012 Pleasant Point Community Board 29 May 2012 Geraldine Community Board 30 May 2012 Community Development Committee 12 June 2012 Resource Planning and Regulation Committee 12 June 2012 District Services Committee 12 June 2012 Policy and Development Committee 12 June 2012 Local Arts Scheme Assessment Committee 14 June 2012.”

MOTION CARRIED

19 LOCAL GOVERNMENT ACT 2002 AMENDMENT ACT 2012 DIS CUSSION DOCUMENT (File C5/32) The Council considered the discussion document by Local Government NZ and SOLGM on the Local Government Act 2002 Amendment Act 2012. The Corporate Services Manager explained that Council has an opportunity to comment directly to the Select Committee on the Amendment Act and also to comment on the discussion document prepared by LGNZ and SOLGM. The short timeframe for the closing of submissions was noted. Council was of the view that comment should be made both directly to the Select Committee and also via LGNZ/SOLGM, as Timaru District’s issues as a provincial centre will differ from those of the metropolitan centres, therefore an individual submission is important. Also important is to add to the number of local authorities party to the LGNZ/SOLGM submission, adding weight collectively to the joint approach.


Proposed Clr Kennedy Seconded Clr Coughlan “That the Local Government Act 2002 Amendment Act 2012 be addressed at a Council workshop.”

MOTION CARRIED 20 CONSIDERATION OF MINOR NATURE ITEM - COUNCILLOR CONTACT

DETAILS (File C5/9) Clr Fraser requested councillors’ blog addresses be included with councillors contact details. The Chief Executive explained that Council does not include blog addresses with official councillor contact details, as a direct link to a Councillor’s blog site could give the impression that opinions expressed in the blog are those of the Council, rather than the individual Councillor. Further, the Audit Office advises that if Council provides a link between official councillor details to a blog site, the site needs to be monitored, and Council does not have the resources to undertake this monitoring. It was pointed out that the situation could be particularly problematic with issues such as the representation review, where if an opinion is expressed on the blog, it may be argued that the councillor already has made a decision before the process is complete. Comparisons were made between including phone and email details, which are currently listed, and blog site details, which are not, with it being suggested that blogging could be seen as more transparent than a phone conversation. However, it was pointed out that a phone conversation is private and a blog is much more public. It was agreed that the issue needs further discussion at a future Committee meeting and that discussion to include Council’s policy on letters to the editor, the Code of Conduct for elected members, and whether there is any problem with opinions expressed on a blog site and election issues. It was agreed that the matter be referred for a detailed discussion.

21 EXCLUSION OF THE PUBLIC Proposed Clr Oliver Seconded Clr Kennedy That the Council resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act: Tenders Subcommittee Section 7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.


Temuka Community Board Minutes - Welfare Issue Section 7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons.

Alpine Energy Ltd Directorship Section 7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons.”

MOTION CARRIED

22 READMITTANCE OF THE PUBLIC Proposed Clr Fraser Seconded Clr Tierney

“That the public be readmitted to the meeting.”

MOTION CARRIED

23 RETIREMENT OF REGULATORY SERVICES MANAGER Clr Mulvey, as Chairman of the Planning and Regulation Committee, noted that it is the last Council meeting for the Regulatory Services Manager, who is retiring at the end of July. Clr Mulvey thanked Peter Thompson for his professionalism, confidentiality, and timely work during his seven years with the Council.

24 PUBLIC FORUM – CHAUCER STREET TREES (File P2/8) Rod Gardiner addressed the Council on his continuing concerns regarding the trees along Chaucer Street. The issue had previously been considered by the District Services Committee in April, when it was decided that root barriers would be installed, and the trees be side trimmed as necessary. Mr Gardiner asked Council to reconsider that decision, based on the risk to people and properties, future damage to the footpath with the tree roots, leaves blocking the drains and the height of the trees. Mr Gardiner said that in some places, plane trees were no longer considered suitable as street trees. He also noted that if the street still had overhead power lines, the trees would have been topped. Two incidents in the past have caused damage to his property and he queried the responsibility for paying for the repairs having falling on him as the property owner, rather than Council. Mr Gardiner wants the trees topped, the decision to install root barriers reviewed, and Council to accept responsibility for any damage to people or property from the trees.

The Council noted that the decision would have to be referred back to the District Services Committee should additional factors need addressing. Such factors could include species suitability, revisiting Council’s policy on street trees, management practice, and liability.


Proposed Clr Oliver Seconded Clr Taylor

“That all the issues in regard to the Chaucer Street trees be reconsidered by the District Services Committee, based on additional information presented at today’s meeting and further investigation of the liability issue.”

MOTION CARRIED The meeting concluded at 5.30pm.

_____________________ Chairman





Prepared by Peter Nixon Chief Executive

Schedule of Functions Attended by the Mayor, Deputy Mayor and Councillors

_________________________________

Functions Attended by the Mayor 19 June Lottery Community Facilities Fund meeting in Wellington

20 June Zone 5 & 6 meeting in Dunedin

21 June South Island Strategic Alliance meeting of Executive Group

Attended LGNZ SOLGM Better Local Government summit in Dunedin

22 June Met with Southern Trust, Dunedin

26 June Conducted citizenship ceremony Chaired Council meeting

27 June Met with Trust Aoraki representative Met with Health and Disability Society representative

2 July Hosted Trustpower Community Awards

4 July Chaired Crime Prevention Working Party meeting Met with Timaru Business Association representatives

5 July Chaired TDHL Board meeting Attended Geraldine Downs Plan Change Council workshop

6 July Attended Local Government Amendment Bill Council workshop Took salute from bands participating in the Festival of Brass street march

9 July Civil Defence meeting in Christchurch and tour of new Civil Response facility

10 July Met with Chairman of Alpine Energy Ltd Guest speaker at Rotary Club

11 July Conducted media interviews regarding PrimePort Timaru Ltd announcement of container shipping changes Attended Geraldine Community Board workshop with Alpine Energy


Ltd representatives

12 July Attended SC Rural Fire District stakeholders executive information meeting Met with Jo Goodhew MP

13 July Met with Eagle Air and Air NZ, ADBT and Chamber of Commerce representatives Toured CBay with former councillors

15-17 July Local Government NZ conference in Queenstown

18 July Radio interview Met with SC District Health Board representative and ECan representatives on Air Quality Chaired Safer Communities Committee meeting

19 July Visited rural areas in District Attended CBay pre opening tour and function

23 July Attended United Way grants allocation meeting

24 July Attended Standing Committee meetings Attended Regulatory Services Manager’s retirement function

25 July Presented Zero Waste Award to Bidwill Hospital Attended Alpine Energy Ltd Annual General Meeting

26 July Attended Chamber of Commerce Working Party meeting

27 July Hosted Prime Minister John Key for the opening of CBay

In addition to the above duties I met with 4 ratepayers to discuss various issues of concern to them. Functions Attended by the Deputy Mayor 18 June Attended Regional Transport Committee meeting

20 June Attended Zone 5 and 6 meeting in Dunedin

21 June Attended LGNZ SOLGM Better Local Government summit in

Dunedin

25 June Attended Rural Provincial Sectors meeting in Wellington

26 June Attended citizenship ceremony and Council meeting

27 June Attended Geraldine Downs plan change workshop

2 July Attended Orari-Opihi-Pareora Water Zone Committee meeting Attended Trustpower Community Awards


5 July Attended TDHL Board meeting

Attended Geraldine Downs Plan change Council workshop

6 July Attended Local government Amendment Bill Council workshop

11 July Attended Geraldine Community Board workshop with Alpine Energy Ltd representatives


23 July Attended Canterbury Water Management Strategy Rangitata field trip


26 July Redruth Compost Facility visit with Auckland City Council representatives

27 July Attended opening of CBay Functions Attended by Councillors Representing Coun cil 20 June Clr Earnshaw attended the Zone 5 and 6 meeting in Dunedin

25 June Clr Mulvey attended the Rural Provincial Sectors meeting in

Wellington

10 July Clr Taylor attended the SCDHB seminar on suicide

15-17 July Clr Mulvey attended the Local Government NZ conference in Queenstown

Recommendation That the report be received and noted.






Schedule of Functions Attended by the Chief Executi ve

_________________________________

20 June Attended Zone 5 and 6 meeting in Dunedin

21 June Attended LGNZ SOLGM Better Local Government summit in

Dunedin

25 June Rural Provincial Sectors meeting in Wellington

26 June Attended citizenship ceremony and Council meeting

27 June Attended Building Services Working Group meeting

2 July Attended Trustpower Community Awards ceremony

3 July Attended ANZ presentation

4 July Attended Crime Prevention Working Party meeting

5 July Attended TDHL Board meeting Attended Geraldine Downs Plan Change Council workshop

6 July Attended Local Government Amendment Bill Council workshop

12 July Attended SC Rural Fire District stakeholders Executive information meeting

13 July Attended civil defence meeting at ECan


18 July Met with SC District Health Board representative and ECan representatives on Air Quality


25 July Attended Alpine Energy Ltd Annual General Meeting

26 July Met with Orari-Opihi-Pareora Water Zone Committee facilitator Attended Chamber of Commerce Working Party


27 July Attended official opening of CBay Recommendation That the report be received and noted.





Prepared by - Peter Nixon Chief Executive

Affixing of the Common Seal

_______________________________

Recommendation

That the affixing of the Common Seal to the followi ng documents be noted: Date Document 19 June 2012 Warrant of Appointment – Bylaws Monit oring Officer –

Philip Burridge

2 July 2012 First Ranking Security Stock Certifica te 7 for $5,000,000 First Ranking Security Stock Certificate 8 for $3,0 00,000

18 July 2012 Deed of Modification of the Debenture Trust Deed

25 July 2012 Warrant of Appointment Christopher Pa ul English access during Civil Defence emergency






Contract let by the Chief Executive Under Delegated Authority

_______________________________

That the following information on a contract let by the Chief Executive under delegated authority, be received

Contract Number / Description

Number of

Tenders

Price Range

Successful Tender and Price

King Street South Stormwater Upgrade 3

$309,073.56 to

$419,192.90

Rooney Earthmoving Ltd

$309,073.56

All tenders were evaluated by the Lowest Price Conforming Tender Method





Prepared by Tina Rogers TDHL Company Secretary

PrimePort Timaru Limited and Alpine Energy Ltd Stat ements of Corporate Intent

_______________________________ Purpose of Report To advise of Timaru District Holdings Ltd approval of the PrimePort Timaru Ltd and Alpine Energy Ltd's Statements of Corporate Intent. Background The PrimePort Timaru Ltd and Alpine Energy Ltd Statements of Corporate Intent are attached. The Alpine Energy Statement of Corporate Intent draft document was altered at the request of AEL shareholders and the final version is attached. PrimePort Timaru Ltd’s draft Statement of Corporate Intent is substantially unchanged from last year, and has been approved by TDHL.

Recommendation That Council receives and notes the 2012/15 Alpine Energy Ltd Statement of Corporate Intent and the draft PrimePort Timaru Ltd 2013/2015 Statement of Corporate Intent.


PRIMEPORT TIMARU LTD

STATEMENT OF CORPORATE INTENT THREE YEARS ENDING 30 JUNE 2013 - 2015

This Statement is submitted to Shareholders by the Directors of the PrimePort Timaru Ltd in accordance with Sections 8 and 9 of the Port Companies Act 1988 for 2012/2013 and the two succeeding financial years, as required by the Act. 1. VISION

PrimePort Timaru Ltd, is to be the preferred South Island port in selected trade segments

2. MISSION STATEMENT

"Customers First". This will be achieved by being the leader in selected segments of the New Zealand Ports industry, providing efficient and innovative customised services.

3. PRINCIPAL OBJECTIVE To operate PrimePort Timaru Ltd as a successful business, exploiting opportunities and managing risk thereby ensuring the maintenance and growth in shareholder value. 4. GENERAL OBJECTIVES

(a) To continue the expansion of profitable cargo volume through the Port being the preferred South Island Port in selected segments.

(b) To manage and operate PrimePort Timaru Ltd to enhance shareholder wealth through continuously improving performance.

(c) To provide a high level of service to customers.

(d) To employ the best people and develop staff to their full potential in a safe working environment.

(e) To ensure activities are effectively communicated to stakeholders

(f) To accept responsibility as a user of the coastline and recognise the importance of the environment for future generations. 5. NATURE AND SCOPE OF ACTIVITIES TO BE UNDERTAKEN

(a) The major business of the PrimePort Timaru Ltd is the efficient management of cargo transfers. The Company will achieve growth through expanding the current customer cargo base and developing new trade opportunities. The Company will further secure its business through involvement in complementary businesses.


(b) Consistent with its objectives the Company will invest in capital equipment and

infrastructure that further enhances its physical cargo handling capability. (c) The company owns property external to the immediate wharf side operating

areas. This property is located to the south. The company will either directly or indirectly foster the further development of storage and services linked to the facilitation of enhanced cargo flows through the port.

In undertaking these developments the company may buy and/or sell properties,

develop and on sell storage facilities, and enter into aligned arrangements for transport and storage of cargoes within this area.

(d) In conjunction with the above, the Company will ensure the ongoing

enhancement of shareholder value. 6. ACCOUNTING POLICIES The accounting policies adopted for PrimePort Timaru Ltd are documented in Appendix I. 7. PERFORMANCE MEASURES The Company will disclose targets and outturns that are linked to our General Objectives (4.) annually to its shareholders, on a confidential basis, the following information: a. Cargo

• Cargo tonnage • Vessel arrivals

b. Shareholder Wealth • Earnings per share. • Dividends per share. • Net assets per share. • Return on total assets. • Return on shareholders’ funds. • Ratio of shareholders funds to total assets. c. Service

• Customer invoices received for vessel delays d. Staff • Lost time injuring frequency rate e. Communication with stakeholders

• Monthly reports • Chairman/Chief Executive meet with board • Press Articles in Timaru Herald f. Environment • Incidents leading to pollution of harbour


• Compliance with all resource consent conditions • Compliance with NZ Maritime Safety Standards

8. PROFIT DISTRIBUTION POLICY It is the Company’s intention to retain an appropriate level of earnings for profitable investment in the business and to distribute funds to the owners, having due regard to the Company’s needs. Its objective is to distribute 30% of the tax paid operating profit. It is clarified that in calculating tax paid operating profit any unrealised and realised investment property gains or losses will not be included.

9. INFORMATION TO BE PROVIDED

The following information will be made available:

(a) The audited annual report covering Income Statement, abbreviated Balance Sheet, performance indicators, commentary on activities, Statement of Cash Flows and such other information as the directors consider necessary to enable an informed assessment of the company’s performance during the period being reported.

(b) Within two months of the reporting period, the half yearly report covering Income Statement, abbreviated Balance Sheet and commentary on activities.

(c) Within one month before the start of each financial year a Statement of Corporate Intent for that year.

(d) Regular reports to the shareholders covering company activities.

(e) Any information that would normally be available to a shareholder, thereby enabling the shareholder to assess the value of its investment in the company.

(f) Details of any new developments, which would involve a significant move away from the current activities of the business.

(g) Any new developments, which have not been covered in the Statement of Corporate Intent for the year.

10. PROCEDURES FOR SHARE ACQUISITIONS

As a general policy, any proposed investment by the Company in other companies or organisations will be required to meet the weighted average cost of capital of the business(es) being considered, which shall reflect the market cost of debt and the market cost of equity. In cases when the Company intends to acquire (whether at the same time or over a period of time), an interest in other companies or organisations (excluding the purchase of operational assets) which have a value greater than 10% of the value of the total assets of the Company as disclosed in the statement of financial position published in the preceding annual report of the Company, the approval of the majority of shareholders is required.


As a guideline, should any investment or divestment be of such a nature or size that it changes the fundamental nature of the business of the Port Company, then that investment or divestment must only be undertaken with the approval of the majority of shareholders.

11. ESTIMATE OF THE VALUE OF THE SHAREHOLDERS' INVESTMENTS The forecasted book value of the shareholders’ investment in the company at 1 July 2012 is as follows: Shareholders’ funds $68,900,000 A reassessment will be made at the end of each financial year.


APPENDIX I

Statement of Accounting Policies – June 2012

Reporting entity PrimePort Timaru Limited is a company registered under the New Zealand Companies Act 1993. PrimePort Timaru Limited and its non-trading subsidiaries which are all 100% owned are domiciled in New Zealand.

Statement of compliance The financial statements of PrimePort Timaru Limited are prepared in accordance with the Financial Reporting Act 1993, the Companies Act 1993 and with New Zealand equivalents to International Reporting Standards. PrimePort Timaru Limited is a Port Company within the provisions of the Port Companies Act 1988.

The company is a profit-orientated entity. The financial statements have been prepared in accordance with New Zealand Generally Accepted Accounting Practice. They comply with New Zealand equivalents to International Financial Reporting Standards (NZ IFRS) and other applicable Financial Reporting Standards, as appropriate for profit-oriented entities. Compliance with NZ IFRS ensures that the financial standards also comply with International Financial Reporting Standards.

The last financial statements of PrimePort Timaru Limited were for the year ended 30 June 2011. The financial statements were authorised for issue by the Board on 25 August 2011.

Measurement base The financial statements are presented in New Zealand dollars. The accounting principles recognised as appropriate for the measurement and reporting of earnings and financial position on a historical cost basis are followed by the group, with the exception that the following assets and liabilities are stated at their fair value: derivative financial instruments, investment property, financial instruments held for trading, and operational land. Non-current assets held for sale are valued at the lower of carrying amount and fair value less costs to sell.

Use of estimates & judgements The preparation of financial statements requires management to make judgements, estimates and assumptions that affect the application of accounting policies and the reported amounts of assets, liabilities, income and expenses. Actual results may differ from these estimates. Estimates and underlying assumptions are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances. Revisions to accounting estimates are recognised in the period on which the estimate is revised and in any future periods affected. Our key assumptions are outlined in the following accounting policies.

Specific accounting policies The accounting policies set out below have been applied consistently to all periods presented in these financial statements.


A: Basis of consolidation The financial statements are for PrimePort Timaru Limited. The financial statements show no investment in subsidiaries as no share capital has been issued for the non-trading subsidiaries. B: Operational property, plant and equipment Except for land and capital dredging all owned items of property, plant and equipment are initially recorded at cost less depreciation and impairment losses. Initial cost includes the purchase consideration and those costs directly attributable in bringing the asset to the location and condition necessary for its intended use. Costs incurred subsequent to initial acquisition are capitalised only when it is probable that future benefits or service potential will flow and the cost of the item can be measured reliably. Costs cease to be capitalised when substantially all the activities necessary to bring an asset to the location and condition for its intended use are complete. Operational land is stated at valuation as determined annually. The basis of valuation is fair value as determined by an independent registered valuer. Any increase or decrease in the value of land is recognised directly in other comprehensive income and is accumulated to an asset revaluation reserve account in equity for that asset. Where this would result in a debit balance in the relevant asset revaluation reserve, the balance is not recognised in other comprehensive income but is recognised in profit or loss. Any subsequent increase on revaluation that reverses a decrease recognised in the profit or loss, will be recognised first in the profit or loss up to the amount previously expensed and then recognised in other comprehensive income. C: Depreciation Depreciation is calculated on a straight line basis to allocate the cost of an asset, less any residual value, over its useful life. The estimated useful lives of property, plant and equipment are as follows: Land Indefinite Foreshore, sidings and breakwaters Indefinite Capital dredging Indefinite Wharves 20-50 years Floating plant 10-15 years Buildings and roading 20-50 years Plant, machinery and equipment 2 to 25 years

D: Port related investment properties Land and buildings held to earn rental income or for capital appreciation or both are deemed port related investment property. This includes land held for a currently undetermined use that is not owner-occupied property or for short term sale. Port related investment property is valued at the end of each financial year. Valuation is at fair value as determined by an independent valuer. They are recorded at valuation and are not subject to annual depreciation. Variation in the value is recognised in the profit or loss.

E: Dredging Dredging expenditure is categorised into maintenance dredging and capital dredging.


Maintenance dredging is expenditure incurred to restore the channel to a previous condition and depth. On average the Port dredges the channel every 10 months. At the completion of maintenance dredging the channel has an average service potential of 10 months. Maintenance dredging expenditure is capitalised and amortised evenly over this period. Capital dredging is expenditure which deepens or extends either the channel or the swing basin. This expenditure is not amortised as our maintenance programme ensures that channel and swing basin depth remains at dredged levels. All dredging is reviewed for impairment when it is felt by management that events occurring may have diminished the depth of any previous dredging. F: Trade and other receivables Trade and other receivables are initially measured at fair value and subsequently measured at amortised cost using the effective interest method less any provision for impairment. G: Non-current assets intended for sale Non-current assets held for sale are classified as held for sale if their carrying amount will be recovered principally through a sale transaction within the next financial year. Non current assets held for sale are valued at the lower of carrying amount and fair value less costs to sell. Any impairment losses for write-downs of non-current assets held for sale are recognised in the profit or loss. Any increases in fair value (less costs to sell) are recognised up to the level of any impairment losses that have previously been recognised. Non-current assets held for sale are not depreciated or amortised while they are classified as held for sale. H: Inventory All inventory on hand is recorded at cost price, less any impairment losses. I: Taxation Taxation comprises current tax and deferred tax.

Current taxation is the amount of income tax payable based on the taxable profit for the current year, plus any adjustments to income tax payable in respect of prior years. Current tax is calculated using rates that have been enacted or substantively enacted at balance date. Deferred tax is the amount of income tax payable or recoverable in future periods in respect of temporary differences. Deferred tax liabilities are generally recognised for all temporary differences. Deferred tax assets are recognised to the extent that it is probable that taxable profits will be available against which the deductible temporary differences can be utilised. Deferred tax is calculated at the tax rates that are expected to apply in the period when the liability is settled or the asset is realised. Current tax and deferred tax is recognised against the profit or loss except when it relates to items charged or credited directly to equity or other comprehensive income,


in which case the tax is dealt with in equity or other comprehensive income respectively.

J: Foreign currencies Transactions in foreign currencies are converted at the New Zealand rate of exchange ruling at the date of the transaction. Transactions covered by foreign currency forward exchange contracts are measured and reported at the forward rates specified in those contracts. At balance date foreign monetary assets and liabilities are translated at the closing rate, and exchange variations arising from these translations are included in the profit or loss. K: Financial instruments The Company uses derivative financial instruments to hedge its exposure to foreign exchange and interest rate risks arising from its activities. Derivative financial instruments are stated at fair value. The gain or loss on re-measurement to fair value is recognised in the profit or loss. Where the derivatives qualify for hedge accounting, they are accounted for as set out in accounting policy ‘o’. The fair value of interest derivatives is based on market factors the issuer believes to be relevant and in accordance with their policies. The fair value of forward exchange derivatives is their present value of the quoted forward price. Non-derivative financial instruments comprise bank deposits (m), receivables and prepayments (f), borrowings (r), and accounts payable (t). Financial assets and liabilities are measured in accordance with their respective policies identified in parenthesis. Financial instruments are recognised once the Company becomes a party to the contractual provisions of the instrument. Financial instruments are derecognised once the contractual rights expire or are transferred to another party without retaining control or substantially all risks or rewards associated with the instruments. Fair values are determined at balance date when required. L: Goods and Services Tax (GST) All items in the financial statements are exclusive of GST, with the exception of receivables and payables, which are stated as GST inclusive. Where GST is not recoverable as an input tax, it is recognised as part of the related asset or expense.

M: Statement of Cash Flows Cash and cash equivalents includes cash in hand, funds within our cheque account, deposits held on call with banks, and bank overdrafts. Investing activities are those activities relating to the acquisition, holding and disposal of property, plant and equipment and investments. Financing activities are those activities that result in changes in the size and composition of the capital structure of PrimePort Timaru Limited. This includes both equity and debt. Dividends paid are included in financing activities. Loans raised and paid are netted off when they are part of the rollover of money market borrowings covered in the Company’s long-term finance facilities.


Operating activities includes all transactions and other events that are not investing or financing. GST component of operating activities reflects the net GST paid and received with the Inland Revenue Department. The GST (net) component has been presented on a net basis, as the gross amounts do not provide meaningful information for financial statement purposes. N: Employee entitlements Provision is made in respect of the Company’s liability for annual leave, long service leave and sick leave. The key leave provisions have been calculated on an actual entitlement basis at current rates of pay. Long service leave accrued for but not yet earned and sick leave provisions have been estimated based on management assumptions of expected tenure of employment for long service and estimated sick days taken over normal entitlements for sick leave. Obligations for contributions to Kiwisaver and superannuation schemes are recognised as an expense in the profit or loss as incurred. All employer contributions made are to defined contribution schemes. O: Hedging Where a derivative financial instrument is designated as a cash flow hedge that is a hedge of the exposure to variability in cash flows that is (i) attributable to a particular risk associated with a recognised asset or liability, or a highly probable forecast transaction and (ii) could affect profit or loss, the effective part of any movement in fair value is recognised directly in equity. When the forecasted transaction subsequently results in a non-financial asset or liability the associated gains or losses are included in the carrying value of the non-financial asset or liability. If the hedge subsequently results in a financial asset or liability the associated gains or losses that were recognised in other comprehensive income are reclassified into the profit or loss in the same period. However, if it is expected that all or a portion of a loss recognised in other comprehensive income will not be recovered in one or more future periods, the amount that is not expected to be recovered is reclassified to the profit or loss. P: Impairment The carrying amount of the Company’s assets are reviewed each balance date to determine whether there is any indication of impairment. If any such indication exists, the assets recoverable amount is estimated. If the estimated recoverable amount of an asset not carried at devalued amount, is less than its carrying amount, the asset is written down to its estimated recoverable amount and an impairment loss is recognised in profit or loss. For revalued assets the impairment loss is recognised against the revaluation reserve for that asset. Where that results in a debit balance in the revaluation reserve, the balance is recognised in profit or loss. Estimated recoverable amount of receivables is calculated as the present value of estimated cash flows discounted at their original effective interest rate. Receivables with short duration are not discounted. Other assets estimated recoverable amount is the greater of fair value less costs to sell and value in use. Value in use is determined by estimating future cash flows from the use and ultimate disposal of the asset and discounting these to their present value using a pre-tax discount rate that reflects current market rates and the risks specific to the asset. For an asset that does not generate largely independent cash inflows, the recoverable amount is determined for the cash generating unit to which the asset belongs.


Impairment losses are reversed when there is a change in the estimates used to determine the recoverable amount. For assets not carried at revalued amount, the reversal of an impairment is recognised in the profit or loss. The reversal of an impairment loss on a revalued asset is credited to the revaluation reserve. However, to the extent that an impairment loss for that asset was previously recognised in profit or loss, a reversal of the impairment loss is recognised in profit or loss. Q: Dividends Dividends are recognised as a liability in the period in which they are declared. R: Interest-bearing borrowings Interest-bearing borrowings are recognised initially at fair value less any transaction costs. Subsequent to initial recognition, interest bearing borrowings are stated at amortised costs with any difference between cost and redemption value being recognised in the profit or loss over the period of the borrowings on an effective interest rate. Except for borrowing costs that are capitalised on qualifying assets with a commencement date on or after 1 July 2010, all other borrowing costs are recognised as an expense in the period in which they are incurred. A qualifying asset is defined as a separate asset where the construction period exceeds twelve months and costs in excess of one million dollars. S: Provisions A provision is recognised when the company has a present legal or constructive obligation as a result of a past event, and it is probable that an outflow of economic benefits will be required to settle the obligation. If the effect is material, provisions are determined by discounting the expected future cash flows at a pre-tax rate that reflects current market rates and where appropriate, the risks specific to the liability. T: Trade and other payables Trade and other payables are initially measured at fair value and subsequently measured at amortised cost using the effective interest method. U: Revenue Revenue from the rendering of services is recognised in the profit or loss at the stage of completion of transactions at balance date. Revenue from sale of goods is recognised when ownership is transferred. Property leases and sub-leases revenue are deemed as operating leases. Revenue from these is recognised on a straight line basis over the term of the lease. No revenue is recognised if there are significant uncertainties regarding recovery of consideration due. V: Expenses Operating lease payments are recognised in the profit or loss on a straight line basis over the term of the lease.


All borrowing costs except for borrowing costs related to a qualifying asset are recognised as an expense in the period they are incurred using the effective interest rate method. W: Leases A finance lease is a lease that transfers to the lessee substantially all the risks and rewards incidental to ownership of an asset. Financial leases are recognised as assets and liabilities in the statement of financial position at the lower of the fair value of the leased item or the present value of the minimum base payments. The amount recognised as an asset is depreciated over its useful life. An operating lease is a lease that does not transfer substantially all the risks and rewards incidental to ownership of an asset. Lease payments under an operating lease are recognised as an expense on a straight-line based over the term. X: Cash and cash equivalents Cash and cash equivalents includes cash in hand, funds within our cheque account, deposits held at call with banks, and bank overdrafts. CHANGES IN ACCOUNTING POLICIES All policies have been applied on a consistent basis with the previous year.


APPENDIX II

SUBSIDIARIES AND ASSOCIATED COMPANIES The terms “equity security” and “subsidiary” have the same meanings as in Section 2 of the Port Companies Act 1988.

1. The Company shall ensure at all times that: Control of the affairs of every subsidiary of the Company is exercised by the directors of that subsidiary. A majority of the directors of every subsidiary of the Company are persons who are also directors or executives of the Company or who have been approved by the shareholders for appointment as directors of the subsidiary.

2. As a guideline, should any investment or divestment be of such a nature or size that it changes the fundamental nature of the business of the Port Company, then that investment or divestment must only be undertaken with the approval of the majority of shareholders.






South Island Strategic Alliance (SISA)

_______________________________ Attached is a report and proposed terms of reference for a South Island Strategic Alliance (SISA). Recommendation For approval


Background Report to South Island Strategic Allianc e (SISA) Since mid-2011 the Zone members of the South Island Councils have been discussing the need for the South Island to work more collaboratively: • on joint projects and procurement where efficiencies or cost savings may be

achieved; and • a need for a combined South Island approach with central government and with

other stakeholders. The outcome of these discussions between Mayors, Chairs and CEOs of the South Island Councils has been a decision to form a South Island Strategic Alliance (SISA). This grouping will be a coalition of the willing, rather than any structured governance or management structure. The Alliance will include the membership of the combined LGNZ Zone 5 & 6 groups (i.e. Mayors, Chairs, CEOs or their delegates). While SISA is to operate separate to LGNZ there is no intention to operate contrary to LGNZ. It is simply an opportunity to advocate for all councils in the South Island on key issues, as the case arises. Strategic guidance was needed for SISA and a Terms of Reference has been crafted to provide a guiding document for that strategic direction.

At its meeting of 20 June 2012, the Combined LGNZ Zone 5 & 6 members resolved to:

1/ endorse in principal the proposed Terms of Refer ence for a South Island Strategic Alliance; and

2/ recommend to the constituent councils that the T erms of Reference be adopted; and

3/ recommend the respective Mayors and Chairs be au thorised to become signatories; and

4/ advise LGNZ of the intended course of action

In order to proceed, the attached Terms of Reference now needs to be adopted by the constituent Councils.


SOUTH ISLAND STRATEGIC ALLIANCE (SISA)

Following are Terms of Reference for a South Island Strategic Alliance consisting of a membership of the Mayors/Chairs, supported by the CEO’s, of the combined LGNZ Zone 5 and 6 groups.

Purpose

The purpose of the SISA is to provide for collaboration at a senior level between the LGNZ Zone 5 & 6 groups for responding to and managing a range of common and mutual interests to South Island local authority issues. SISA will facilitate;

• The ability for these parties to cooperate in areas of mutual benefit

• A combined South Island approach with central government and LGNZ

• The ability to work collaboratively with other Zones to develop local government positions on issues.

• Collaboration which will lead to the identification of strategic opportunities and may lead to sharing of services or shared procurement activity between alliance members.

SISA will be a collaborative body that may make recommendations to constituent councils and central government but holds no decision making authority.

Objectives

The overall objective is to maximise sustainable development opportunities for all of the South Island and its contribution to New Zealand.

a) Identify strategic opportunities, and to collaborate on joint initiatives, which will support social, economic, environmental and cultural wellbeing across the South Island;

b) Recognise and utilise the strengths of each region for the greater good of the South Island and New Zealand as a whole;

c) Help coordinate and encourage beneficial interrelationships and connections between economic activities/services across the alliance;

d) Share information, expertise, databases and research where there is a mutual interest and benefit;

e) Encourage integration and consistency of planning across the South Island;

f) Develop agreed positions as appropriate on matters of national importance and major government initiatives, and to communicate these positions to central government and relevant national organisations;


g) Investigate opportunities for achieving cost efficiencies by sharing responsibilities and services, such as through one-stop shops and centres of excellence.

Benefits

• A means to better meet our statutory obligation to evaluate, plan for and manage inter authority issues as they affect our functions and responsibilities.

• Provide a means for efficient administration of Local Government legislation to support South Island economic development in a sustainable manner and meet the requirements of the local authorities and regional councils as outlined in the LGA and RMA Acts.

• A stronger and more unified voice into central government initiatives.

• Access to sharing specialist/professional services strengthening the autonomous role of individual members within the alliance.

• The opportunity to decrease costs in the provision of ratepayer services.

How this will work

• SISA will meet twice a year.

• The meeting will be attended by where possible the Chairperson/Mayor and Chief Executive of each alliance partner or his/her nominee.

• Each partner will fund their own participation

• Chief Executive’s will identify officer resource to support SISA projects.

• SISA compliments LGNZ processes or structures.

• SISA will support the continued growth and development of shared services and shared procurement initiatives.

Principles

• The parties will work in good faith in a pragmatic, workable, collaborative relationship at the governance and management levels

• The primary strategic and major issues are at the inter-authority level.

• The parties recognise each council’s right to make decisions for their region, city or district, and that these decisions may not always be in the interests of neighbouring councils

• Each party will seek to communicate on matters of mutual interest in an open, honest, respectful and proactive way.

• Where a party to this agreement has a significant disagreement with the position of another, each party will seek to accommodate, acknowledge or at least fairly represent the dissenting view of the other.


• Nothing in this agreement alters any statutory rights or obligations under any Act.

• This agreement neither precludes nor constitutes a joint venture, pooling arrangement, partnership or formal business organisation of any kind, nor an obligation to perform a contract with any other party.

• SISA administration and projects will be funded by agreement with participating councils.





Prepared by Peter Nixon Chief Executive Receipt of Council Committee Minutes

_______________________________ Minutes of Meetings Recommendation That the minutes of the following meetings, excludi ng the public excluded items, be received: Community Development Committee 24 July 2012 Resource Planning and Regulation Committee 24 July 2012 District Services Committee 24 July 2012 Policy and Development Committee 24 July 2012




Report for Agenda Item No 19 Prepared by Peter Nixon Chief Executive Exclusion of the Public

_______________________________ Recommendation

That the Council resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Info rmation and Meetings Act:

Tenders Subcommittee Section 7(2)(b)(ii)

The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

Directorships Section 7(2)(a)

The withholding of the information is necessary to protect the privacy of natural persons

council meeting commencing at 3.00pm on … · doc # 779240 7 august 2012 ... psgr (nz), frances...

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