council information packet friday, march 9, 2018 · building report, february 56-61 cpu advisory...

Council Information Packet Table of Contents

Friday, March 9, 2018

Pages Table of Contents 1-2

The Grid – Council Meetings Schedule 3-10

Council Vacancy Example Interview Questions 11

Agency Update – Mercer House Winter Newsletter 12-19

Agency Update – Police Department Community Service Program 20-23

Audit Management – Correspondence DDA 24-26

Audit Management – Correspondence Events Center Operations 27-31

Audit Management Letter 32-37 Audit Management Overview 38-42 Audit Management – Presentation of Financial Information 43-53

Council Budget Comparison – February 54-55

Building Report, February 56-61 CPU Advisory Board Minutes 01.24.18 62-65 EDJPB Agenda 02.27.18 66 EDJPB Audit Packet 06.30.17 67-95 EDJPB Minutes 02.27.18 96-98 EDJPB Minutes 12.05.17 99-101 EDJPB & WY Contractors Assoc. Training Center CAEDA Update 02.23.18

102-103

FY18 Optional Sales Tax Report 104 FY18 Sales Tax Chart March 105 Invitation Black Balloon Day 106-107 Invitation National Historic Trails Open House 108-109

Town of Mills Termination Metro Oversite Committee Agreement 110

WYDOT Project – I-25/Walsh Drive Marginal 111

Authorizing a Contract for Professional Services with the Northern Arapahoe Tribe for providing

Solid Waste Disposal Services.

C

Accepting a 20-Foot Right-of-Way Easement from Steve M. Carter, in the Amount of $6,563.95,

as part of the West Casper Zone II Water System Improvements Project.

C

Authorizing Amendment No. 1 to the Agreement with Raftelis Financial Consultants, Inc., in the

Amount of $22,100, for the System Investment Charge/Cost of Services Study.

C

Authorizing a Contract for Professional Services with Concrete Stabilization Technologies, Inc.,

in the Amount of $91,740 for the Bryan Stock Trail Stabilization Project.

C

Authorizing an Agreement with JTL Group, Inc., DBA Knife River, Inc., in the Amount of

$263,639, for the 2018 CPU Asphalt Repair Project.

C

Amending Section 17.12.120 of the Casper Municipal Code Pertaining to Fences, Walls,

Hedges, Shrubs, Trees, Accessory Buildings and Accessory Uses. 2nd reading

C

Update Section 17.12.124 (Towers) of the Casper Municipal Code. 3rd reading C

New Restaurant Liquor License No. 38 for Wonderful House Casper, Inc., d/b/a Wonderful

House, Located at 221 South Montana.

C

R

Establish April 3, 2018, as the Public Hearing Date for Consideration of: Transfer Ownership,

Operation, and Maintenance of the Hanly Acres Subdivision Water System to the Town of Mills.

C

Bright Spot: Ashley Bright, Boys & Girls Club

Pre-meeting: Plains Building Discussion; Executive Session Minutes - February 27 (Personnel

& Litigation)

Min

ute

Act

ion

C = Item is on Consent N = Item is not on Consent

Pre-meeting: Agenda Review

Approximate Ending Time 7:05

March 20, 2018 Councilmembers Absent: Shawn Johnson

Regular Council Meeting Agenda Items

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Legislative Update Information Only 20 min 6:00

Council Around the Table Information Only 45 min 6:20

Spectra Debrief (Tom Pitlick) Information Only 20 min 5:20

Agenda Review Direction Requested 20 min 5:40

Fort Caspar Museum (Tim Cortez) Direction Requested 20 min 4:50

Hogadon Lighting (Tim Cortez) Direction Requested 10 min 5:10

Work Session Meeting Agenda Items RecommendationAllotted

Time

Beginning

Time

Recommendations = Information Only, Move Forward for Approval, Direction Requested

Food Truck Policy (Carter Napier) Direction Requested 20 min 4:30

Updated: 3/9/2018

The Grid

A working draft of Council Meeting Agendas

March 13, 2018 Councilmembers Absent: Jesse Morgan & Shawn Johnson

Updated: 3/9/2018

The Grid


Council Around the Table Information Only 45 min

Approximate Ending Time

Agenda Review Direction Requested 20 min

Legislative Update Information Only 20 min

Budget Review: Utility Rates Discussion (Andrew Beamer) Direction Requested 60 min


Budget Review: Capital Budget Discussion (Carter Napier) Information Only 4:30

General Agency Funding Requests Review Direction Requested

March 27, 2018 Councilmembers Absent: Jesse Morgan

Work Session Meeting Agenda Items RecommendationAllotted

Time

Beginning

Time


Council Repeal Ordinance (John Henley)

NAPA IBS (Zulima Lopez)

Strategic Plan Review (Carter Napier)


Full-time Municipal Court Judge (Judge Hand)

Police Recruitment Incentives (Chief McPheeters)

Appointment of Ward I Councilmember X

Executive Session

Ward I Councilmember Applicant Interviews

March 21, 2018 Councilmembers Absent:

Special Council Meeting and Work Session

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Appointing Dr. Sara Smith to the Casper-Natrona County Board of Health. C

Authorizing the Purchase of Two (2) New One Ton Dually Pickup Trucks with Platform Beds

from Fremont Motor Company, Casper, Wyoming, in the Total Amount of $99,543, for Use by

the Streets and Traffic Division of the Public Services Department.

C

School Violence Resolution

Declaring Coban Equipment as Surplus Property and Authorizing the Destruction of Same. C

Wyoming Smart Capital Network Amendment. C

Bresnan Franchise Agreement Amendment No.1 (scrivener's error) C

Authorizing a Contract for Professional Services with Hopper Disposal, Inc., for providing Solid

Waste Disposal Services.

C

Updated: 3/9/2018

The Grid


Min

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Act

ion




April 17, 2018 Councilmembers Absent:


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Legislative Update Information Only 20 min

Council Around the Table Information Only 45 min

20 min

Agenda Review Direction Requested 20 min

Liquor Licenses Followup: Galloway, Taylor Direction Requested 20 min

Information Only 20 min


Leisure Services Advisory Board Update (Ted Rasmussen) Direction Requested 20 min 4:30

Cost Recovery of Recreational Services (Tim Cortez) Information Only 20 min


Work Session Meeting Agenda Items Recommendation Allotted

Time

Beginning

Time

Police Utility Vehicle Purchase C

Swearing in of Ward I Councilmember?

Acquisition of WYDOT Property C

Amending Section 17.12.120 of the Casper Municipal Code Pertaining to Fences, Walls,

Hedges, Shrubs, Trees, Accessory Buildings and Accessory Uses. 3rd reading

C

Proclamation: National Service Recognition Day (Serve Wyoming will be there to accept)




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Updated: 3/9/2018

The Grid






20 min 5:10

20 min 5:30


20 min 4:30

20 min 4:50

May 8, 2018 Councilmembers Absent:


Time

Beginning

Time




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20 min 5:10

20 min 5:30


20 min 4:30

20 min 4:50



Time

Beginning

Time

Updated: 3/9/2018

The Grid






20 min 5:10

20 min 5:30


20 min 4:30

20 min 4:50



Time

Beginning

Time

45 min 6:30


20 min 5:50

20 min 6:10

20 min 5:10

20 min 5:30

Budget Review Session 20 min 4:30

20 min 4:50


Special Work Session Meeting Agenda Items RecommendationAllotted

Time

Beginning

Time




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Updated: 3/9/2018

The Grid


Establish Public Hearing on FY19 Budget Adoption

Establish Public Hearing on FY18 Budget Amendments.


June 5, 2018 Councilmembers Absent:


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Act

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45 min 6:30


20 min 5:50

20 min 6:10

20 min 5:10

20 min 5:30


20 min 4:50


Special Work Session Meeting Agenda Items Recommendation

Allotted

Time

Beginning

Time

45 min 6:30


20 min 5:50

20 min 6:10

20 min 5:10

20 min 5:30


20 min 4:50


Special Work Session Meeting Agenda Items RecommendationAllotted

Time

Beginning

Time

Updated: 3/9/2018

The Grid






20 min 5:10

20 min 5:30


20 min 4:30

20 min 4:50



Time

Beginning

Time

Public Hearing on FY19 Budget Adoption

Public Hearing on FY18 Budget Amendments.




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20 min 5:10

20 min 5:30


20 min 4:30

20 min 4:50



Time

Beginning

Time

Updated: 3/9/2018

The Grid


WYDOT Property Acquisition (Jolene Martinez)

Demerit Point Revisions (Chief McPheeters) Alcohol Demerit Structure: What is the public position? Do you want us

to be proactive like we are going or are we ok with the current state?

Dog Attacks/Bites - Penalites for Impound

Minor In Possession (John Henley)

Fee Changes for Leisure Services Fees (Carolyn Griffith, Blu McGrath, Andrew Beamer)

Police Body Cameras

City of Casper App/Citizen Engagement

Court Recommendations

Liquor Ordinance, Part II

Lobbyist

Upcoming Work Session Agenda Items

UBER (Taxi Ordinance Change)

Conceal/Carry Legislation (Ordinance Change)

Spay & Neuter Code Discussion

Pre-Annexation & Island Annexation

Council Discussion About One Cent Funding and Collecting Leftover One Cent Funding from Non-Profits (Fleur Tremel)

Ward I City Council Seat Interviews City Hall Council Chambers

Wednesday, March 21, 2018, 4:30 p.m.

Thank you for your interest in the open Ward I City Council seat. Interviews for the open Ward I Council seat will be held Wednesday, March 21, 2018, during a Special Council Meeting beginning at 4:30 p.m. in the Council Chambers at City Hall, 200 North David Street. Each candidate will have 10 minutes to address the following five questions. Please plan your responses accordingly. 1. Tell us about yourself.

2. Explain why you want to serve on the City Council.

3. Describe your qualifications and how they will benefit the city of Casper.

4. Are you willing to run for re-election in 2018?

5. Tell us about your availability to serve the time commitments of Council meetings and board meetings throughout the week/month. Regular Council Meetings are held every 1st & 3rd Tuesday of the month beginning at 5:30 p.m., and Council Work Sessions are held every 2nd & 4th Tuesday of the month beginning at 4:30 p.m. Councilmembers are also assigned up to four (4) boards/committees that meet monthly. Additionally, strategic planning sessions and special/executive meetings are scheduled as needed.

Account Number Account Name

Original

Budget

Revised

Budget

Current Year

to Date Actual

Available

Budget

Percent of Budget

Remaining

01-101000-50100001000000 Council Salaries 76,850 76,850 39,400 37,450 49%

01-101000-51200000000000 Social Security Contributions 5,878 5,878 3,014 2,864 49%

01-101000-51600000000000 Workers' Compensation 2,271 2,271 1,514 757 33%

01-101000-52040000000000 Survey Services 13,000 13,000 0 13,000 100%

01-101000-52110000000000 Legal 10,000 10,000 0 10,000 100%

01-101000-53200000000000 Insurance & Bonds 2,652 2,652 2,652 0 0%

01-101000-53300000000000 Telecommunications 1,500 1,500 882 618 41%

01-101000-53330000000000 Postage/Shipping 250 250 85 165 66%

01-101000-53400000000000 Advertising 25,000 25,000 13,447 11,553 46%

01-101000-53500000000000 Printing/Reproduction 5,000 6,500 463 6,037 93%

01-101000-53700000000000 Travel & Training 1,900 3,900 9,702 -5,802 -149%

01-101000-53910000000000 Other Contractual 1,500 1,500 37 1,463 98%

01-101000-53920000000000 Association Dues 49,556 49,556 44,531 5,025 10%

01-101000-54000000000000 Office Supplies 1,000 1,000 298 702 70%

01-101000-54070000000000 Books, Periodicals, Maps 500 500 0 500 100%

01-101000-55800000000000 Technologies - New 7,200 7,200 7,210 -10 0%

01-101000-58200000000000 Programs & Projects 10,000 3,000 2,707 293 10%

01-101000-60020000000000 Platte River Parkway Trust 50,000 73,976 42,313 31,663 43%

01-101000-64000000000000 Council Goals 6,067 0 0 0 0%

01-101000-64050000000000 Quarterly Comm Newsletter 0 0 0 0 0%

01-101000-64070000000000 REV3 0 0 0 0 0%

01-101000-64090000000000 Spay and Neuter Event 5,000 5,000 850 4,150 83%

CITY OF CASPER

Budget Comparison by Fund

For the Period Ending March 5, 2018

DEPT 101: Council

PROG 000: General

EXPENDITURES

Account Number Account Name

Original

Budget

Revised

Budget

Current Year

to Date Actual

Available

Budget

Percent of Budget

Remaining

CITY OF CASPER

Budget Comparison by Fund

For the Period Ending March 5, 2018

DEPT 101: Council

PROG 000: General

01-101000-64100000000000 Platte River Volunteer Day 15,000 15,000 0 15,000 100%

01-101000-64640000000000 CNFR 45,000 45,000 0 45,000 100%

335,124 349,533 169,105 180,428 52%

-335,124 -349,533 -169,105 -180,428 -52%

335,124 349,533 169,105 180,428 52%

-335,124 -349,533 -169,105 -180,428 -52%

-335,124 -349,533 -169,105 -180,428 -52%

-335,124 -349,533 -169,105 -180,428 -52%Total for DEPT 101: Council

Total Expenditures

Excess (Deficiency) of Revenues over Expenditures

Total Expenditure

Net

Total for PROG 000: General

1/24/2018 CPU Advisory Board Minutes Page 1 of 4

CASPER PUBLIC UTILITIES ADVISORY BOARD CITY OF CASPER

MEETING PROCEEDINGS

January 24, 2018 7:00 a.m.

A regular meeting of the Casper Public Utilities Advisory Board was held on Wednesday, January 24, 2018 at 7:00 a.m. in the Downstairs Meeting Room of City Hall.

Present: President Michael Bell Vice President Jim Jones Secretary John Lawson Member Bruce English

Absent: Member Richard Jay Council Liaison Laird

Staff Present: Public Services Director, Andrew Beamer Public Utilities Manager, Bruce Martin

CPU Administrative Technician, Janette Brown Others: The regular meeting was called to order at 7:02 a.m. by President Bell.

1. President Bell asked for a motion to approve the October 25, 2017 minutes. A motion

was made by Secretary Lawson and seconded by Vice President Jones to approve the October 25, 2017 minutes. Motion passed.

2. Mr. Martin asked the Board to reference the December 2017 Statistical Report in their

agenda packets. Mr. Martin stated that the Total Gallons Purchased as of December is approximately 26 MG less than the five year average. Mr. Martin stated that year to date water purchases are approximately 13 MG less than one year ago. Mr. Martin stated that there were two water main breaks in December compared to five main breaks at the same time one year ago. Mr. Martin stated that there have been eight main breaks this fiscal year compared to fifteen at this time one year ago. Mr. Martin stated that there have been nineteen service line breaks this fiscal year compared to eleven one year ago. Mr. Martin stated that there have been a total of four sewer stoppages for the current fiscal year compared to six a year ago. Mr. Martin stated that there were no sewer stoppages for the last three months of 2017.


Mr. Martin stated that the total number of accounts is flat from the prior year. President Bell asked if the service line breaks were in Paradise Valley. Mr. Martin stated that most of the service line breaks were in Paradise Valley.

3. Mr. Martin asked the Board to reference the Industrial Pretreatment Compliance Report for the 3rd Quarter of 2017. Mr. Martin stated that all Significant Industrial Users were in compliance. Mr. Martin stated that Terracon Consultants Inc. submitted their report two days late. Mr. Martin stated that the IPP Analyst was informed that the project manager went out of town for several weeks on another project and didn’t mail the report prior to leaving. Mr. Martin stated that required quarterly sampling of the primary influent and final effluent for local limits analysis, and biosolids sampling were completed and the results were within compliance. Mr. Martin stated that IPP staff conducted grease interceptor inspections at approximately 30 locations in an ongoing effort to create a detailed database for fat, oil, and grease (FOG) abatement. Mr. Martin stated that there were no grease related backups. Mr. Martin stated that IPP staff inspected and sampled numerous locations with industrial waste sumps. Mr. Martin stated that upon receipt of acceptable laboratory results, permission was granted for the generators to haul their waste to the POTW drying beds for disposal. Mr. Martin stated that EPA conducted a Pretreatment Compliance Inspection of the Industrial Pretreatment Program. Mr. Martin stated that the report included ten findings that were addressed immediately by staff. Mr. Martin stated that findings included specific permit language to include pH sampling requirements in certain permits; lack of evaluation for a slug discharge control plan, sampling and inspection of Terracon, Inc., in 2016; the need to modify certain permits with new local limits with the City Manager’s signature; and incorrect sample type collection among a few other minor documentation issues.

4. Mr. Martin stated that for several months there has been no business to bring to the Board. Mr. Martin stated that the Ordinance concerning the Board needs to be reviewed and updated. Mr. Martin stated that once the City joined WARM, the Board no longer considered claims; the Board still reviews and recommends rate increases to Council; the Board reviews capital projects during budget review. Mr. Martin stated that the Ordinance states that the Board meets monthly, but there isn’t enough business to warrant meeting each month. Mr. Martin reviewed the Statement of Purpose that was approved by the Board in June 1992. Mr. Martin stated that in Long-Range Planning, Solid Waste Disposal and


Environmental Issues both relate to Solid Waste and are addressed by the Solid Waste Board. Mr. Martin stated that the Customer Claims section is no longer relevant. Mr. Martin asked the Board for their thoughts on the Statement of Purpose. Mr. Beamer stated that the City is actively pursuing a Stormwater Utility which would fall under the purview of this Board. Secretary Lawson asked if the Performance Objectives section related to operation of the systems. Mr. Martin stated that he believes the Performance Objectives section relates to the Water and Sewer Master Plans. Secretary Lawson stated that he believed this section is no longer relevant. President Bell stated that in 1992, he believes the Statement of Purpose was mainly for the Board of Public Utilities, before it merged with the City. Board Member English stated that in the Other Issues, Consolidation section, he could see other systems being turned over to the City in the future. Secretary Lawson asked if that happens often. Board Member English stated that the North Platte Water and Sewer District was turned over to the City a couple of years ago as 90% of the District was already in City limits. Mr. Martin stated that the major question to the Board is revising the Ordinance from reading that meetings will be held monthly. Mr. Beamer stated that the Ordinance could be revised to read meetings are held quarterly or on an as needed basis. The Board concurred with Mr. Beamer. Mr. Martin stated that revisions will be made to the Ordinance and the Statement of Purpose and brought back to the Board.

5. In Project Updates: a. 2016 Water and Sewer Main Replacements

i. “K” Street Water and Sewer Main Replacements Phase I – Under Construction – Water & Sewer lines completed

Vice President Jones asked if Hedquist Construction is the contractor for this project. Mr. Martin stated that was correct. Mr. Beamer stated that this project is currently in winter shutdown.

b. East Casper Zone III Water Supply Project – Under Construction – Booster station at Manor Tank site and Water Storage Tank on Wyoming Blvd. Board Member English asked if the waterline will go under Wyoming Blvd. Vice President Jones stated the waterline will eventually go under Wyoming Blvd., there have been issues with boring. Mr. Martin stated that there are five potential Outside-City Water Contracts for this project.

c. WWTP Emergency Power Project – Under Construction – ITC Electrical Technologies is the Contractor. There is a long lead time for the generator.

d. WYDOT lih St. & Wyo. Blvd. Reconstruction Project - Water Main Replacements - Completed

e. West Casper Zone II Water Supply Project - Awarded to WLC - Under Design Mr. Martin stated that this project is at 50% design. Mr. Beamer stated that the consultant is still obtaining easements for the waterline.

f. FYI 7 Misc. Sewer Project - Under Construction - punch list items to be completed

g. WWTP Primary Clarifier Weir Replacement & Renovations - Completed - Both clarifiers are completed

h. Water Tank Projects 1. Sunrise II South Tank Interior Recoating Project - Under Construction -

recoated; issues to be addressed after winter shut down 1. System Development Charge/Cost of Service Study Update - In Progress; there

was a discrepancy with some of the figures ; this was investigated and the issue was resolved. FYI 7 data will be added.

J. CY Booster Station Replacement- Design Awarded to CEPI k. WWTP Boiler Project - Design Awarded to HDR; this will add a large boiler, for

redundancy, which will heat the anaerobic digester 1. WWTP MCC Replacement Project - Design Awarded to CH2M; this project will

replace 30-year old MCCs. Contract to be awarded at next Council meeting. m. Ten Million Gallon Reservoir Renovations - Assigned to a City Engineer -

Securing Funding. Board Member English asked what the estimated cost is for this project. Mr. Martin stated that the estimate for the project is $3 .6 M.

6. There was no Other Business.

A motion was made by Vice President Jones and seconded by Board Member English to adjourn the meeting at 7:46 a.m. Motion passed.


Economic

Development Joint Powers Board 300 South Wolcott, Suite 300 • Casper, Wyoming 82601 • (307) 577.7011 • (800 634.5012 • Fax (307) 577.7014

BOARD MEETING

February 27, 2018 CAEDA Conference Room

AGENDA

1. Call to Order 2. Presentations

a. Kim Coyle – Proud to host the best b. Roxy Skogen with Skogen, Cometto & Associates – Audit

3. Project Review a. Wyoming Regional Training Center Loan b. RH Farm Loan c. 33 Mile

4. Approval of Minutes a. December 5th, 2017

5. Financial Statements a. Quarterly Financials b. Presentation for invoices for payment

i. Lenhart, Mason and Associates ($1255.00) Memo #275 ii. BRC Grant administration fee ($1500.00) Memo #276

iii. CAEDA 3rd Quarter Funding FY 2018 (133,822.75) Memo #277 1. Labor - $96,043.02 2. Office Rent - $$12,579.00 3. G&A – $8,758.26 4. Travel - $2,650.00 5. Marketing & Communications - $13,941.73

iv. CAEDA for WLC invoice DDR#27 ($504.00) Memo #278 – Spec Building v. CAEDA for WLC invoice DDR#28 ($127.00) Memo #279 – Spec Building

vi. JKC Engineering ($7,933.48) Memo #280 – 33 mile vii. Treto Construction ($102,065.04) Memo #281 – 33mile

6. New Business a. Speculative Building b. CAEDA 2018 CY Game Plan

7. Motion to Adjourn

ECONOMIC DEVELOPMENT JOINT POWERS BOARD PUBLIC MEETING

February 27, 2018 at 9:30am

CAEDA Board Room DRAFT

Members Present: Mark Pepper, Forest Chadwick, John Lawson, Bob Hopkins Members Absent: Dallas Laird Staff Present: Charles Walsh, Cary’e Parsons Guests: Kim Coyle (CNFR) Roxy Skogen (Skogen, Cometto & Associates) CALL TO ORDER: Chairman Pepper called the meeting to order at 9:33 a.m. with a quorum present. PRESENTAIONS: Kim Coyle with CNFR asked the EDJPB group if they would be interested in

sponsorship again this year. Forrest Chadwick moved to sponsor 2 events at CNFR for $5,000 per event not to exceed $10,000. Bob Hopkins seconded. All in favor, motion carries. Roxy Skogen with Skogen, Cometto & Associates presented the 2017 audit to the

EDJPB board stating that there were no discrepancies or concerns with the audit. John Lawson moved to approve the audit as presented, Forrest Chadwick seconded. All in favor, motion carries. PROJECT UPDATES: WCA Regional Training Center: Rod Thomas provided a summary update on the

progress of the WCART. Chairman Pepper shared the memo with the members. WCART is making steady and methodical progress.

RH Farms: Mr. Walsh gave an update on RH Farms stating that they are current on their monthly loan payments, including advance payments for March and April 2018 to provide them time to negotiate a new loan with a Cody, WY bank. 33 Mile: The City of Casper has accepted the 33 mile sewer platform and the project. CAEDA/Forward Casper is pursuing the close of the project with WBC.

APPROVAL OF MINUTES Chairman Pepper presented the minutes from the meeting held on December 5, 2017. Bob Hopkins motioned to accept the minutes as written, John Lawson seconded. All in favor, motion carries. OTHER BUSINESS: Chairman Pepper expressed interest in charging an administration fee for project grant applications/sponsorships going forward. The members agreed directed CAEDA/Forward Casper to draft language for the EDJPB to consider at their next meeting.

FINANCIALS: Presentation for invoices for payment: Lenhart, Mason & Associates ($1,255.00) Memo #275 BRC Grant administration fee ($1,500.00) Memo #276 CAEDA 3rd Quarter Funding FY 2018 ($133,822.75) Memo #277

o Labor - $96,043.02 o Office Rent - $12,579.00 o G&A - $8,758.26 o Travel - $2,650.00 o Marketing & Communications - $13,941.73

CAEDA for WLC invoice DDR#27 ($504.00) Memo #278 – Spec Building CAEDA for WLC invoice DDR#28 ($127.00) Memo #279 – Spec Building JKC Engineering ($7,933.48) Memo #280 – 33 Mile Treto Construction ($102,065.04) Memo #281 – 33 Mile Forrest Chadwick motioned to accept and authorize payment for invoices as

presented, Bob Hopkins seconded. All in favor, motion carries. CAEDA/FORWARD CASPER UPDATE: Charles Walsh shared with the EDJPB on that two parties had expressed

interest in the speculative building. One of the parties has indicated that the internal buildout would be a requirement for their consideration. The preliminary cost estimate is $800,000.00 to complete. This demand lead to Mr. Walsh inquiring to the EDJPB if they would entertain the business case proposal to lend the project the required amount and amortize the debt into the lease terms and ultimately the capital recovery at loan repayment and if they would consider the option of a $750,000 loan to complete the inside of the spec building. The EDJPB group decided that they would welcome the idea of a loan and would be open to negotiate the terms.

Charles Walsh shared with the group that CAEDA/Forward Casper Board had directed him to continue to help inform City Council members and the public on the value proposition associated with progressive economic development strategy and implementation plan. The EDJPB group all agreed that this would be a step in the right direction.

Charles shared the 2018 Game Plan with the EDJPB to ensure their understanding and support of the direction, targets and metrics. The members indicated their support with the plan.

OPERATIONS: Chairman Pepper stated that once a year there has to be a designated depository on record. The guidelines for the depository institutions in the state of Wyoming include: 1) they must be FDIC insured and 2) they must have a physical presence in the state. In the past the group has just designated all FDIC insured institutions as depositories. Forrest Chadwick moved to approve FDIC insured institutions as a designated depository, John Lawson seconded. All in favor, motion carries.

ADJOURN Motion: John Lawson motioned to adjourn the meeting, Bob Hopkins seconded. All in favor. There being no further business, Chairman Pepper adjourned the meeting at approximately 11:46am. Copies of all materials presented to the board are filed in the board’s permanent file in the CAEDA office. These minutes were adopted by vote of the Economic Development Joint Powers Board as a fair and accurate account of all business conducted when a quorum was present. APPROVED: Chairman, Mark Pepper Date Treasurer, Bob Hopkins Date

ECONOMIC DEVELOPMENT JOINT POWERS BOARD PUBLIC MEETING

December 5, 2017 at 9:30am

CAEDA Board Room Present: Mark Pepper, Forest Chadwick, John Lawson, Bob Hopkins, Ray Pacheco Staff Present: Charles Walsh, Cary’e Parsons Guests: None CALL TO ORDER Chairman Pepper called the meeting to order at 9:56 a.m. with a quorum present. PROJECT REVIEWS: Wyoming Regional Training Center (WRTC): They are turning the corner and still ahead of

revenue projections at the current time. The Wyoming Regional Training Center has made a proposal, rather than coming to the EDJPB annually for a modification, they are asking for a permanent restructuring of the loan. They are proposing a bump up schedule of $2,500.00 increase each year which would extend the 0% interest loan an additional four (4) years to 2026. Chairman Pepper stated that he is open to considering the proposed restructuring with the addition of a nominal interest moving forward. He further thought that a 2% interest starting January 2018 would be fair. Mr. Walsh stated that the whole purpose of the Economic Development Joint Powers Board’s (EDJPB) funds is to improve cash return cycle times to allow future disbursements to other projects. Mr. Walsh also stated that he agrees it would be reasonable to impose a nominal interest rate effective on the refinance. Chairman Pepper stated that as things start to move forward with the WRTC he would like to give Mr. Walsh and the CAEDA staff the authority to negotiate on the EDJPB’s behalf as he anticipates negotiation WRTC. There will be one annual simple interest payment, if the payment is missed it will accrue interest and be added to a balloon payment at the end. Mr. Lawson asked for a quick clarification on the agreement. Mr. Walsh clarified by stating that CAEDA would go back to the WRTC on the behalf of the EDJPB and confirm the 2026 loan terms and payment schedule. We will ask for a 2% simple interest paid on an annual basis starting January 2018. If a payment is missed it will go into the base and assessed interest going forward.

Motion: Mr. Lawson motioned to approve the new terms of the WRTC loan. Mr. Pacheco seconded. All in favor, Motion Carries.

RH Farms: Mr. Walsh stated that the CAEDA Staff has communicated with Mr. Hawley on

multiple occasions and that he wants to move his business to a city that is better able to support it. He is negotiating with a bank in Cody that that “may” lend him the money to pay off his current loan with the EDJPB. We are encouraging him to do so, hopefully by the end of the year 2017. Mr. Hawley is current with his payments at this point, so no other EDJPB action is needed at this time. The impression is that Mr. Hawley is going to move to Cody and pay of the loan with EDJPB, the amount left on the loan is around $88,000.00. Mr. Forest offered up the minutes from the last county meeting stating that Mr. Hawley has renewed the lease on the Midwest property.

APPROVAL OF MINUTES Chairman Pepper presented the minutes from the meeting held on August 17, 2017 Motion: Mr. Chadwick motioned to accept the minutes as written. Mr. Hopkins seconded. All in favor, motion carries.

FINANCIALS:

Presentation of Invoices paid between meetings:

i. To CAEDA for 71 Construction invoice ($60,311.00) Memo #267

Presentation for invoices for payment: i. Skogen, Cometto & Associates, P.C ($10,500.00) Memo #268 ii. Lenhart, Mason & Associates, LLC ($650.00) Memo #269 iii. Source Office and Technology ($87.29) Memo #270 iv. BRC Grant administration fee ($1500.00) Memo #271 v. Proud to Host the Best ($30,000.00) Memo #272 vi. CAEDA 2nd Quarter funding FY 2018 ($133,822.75) Memo #273 vii. Forward Casper Hotel/Conf Center Site analysis ($7500.00) Memo #274

Motion: Mr. Pacheco motioned to accept and authorize payment for invoices as presented.

Mr. seconded. All in favor, motion carries. NEW BUSINESS: Chairman Pepper and Mr. Walsh have been on a presentation to the City of Casper so that they may have a better understanding of the use of their funds. There will be a meeting with Chairman Pepper, Councilman Ray Pacheco, Councilman Dallas Laird, and Mr. Walsh to present the budget between EDJPB and CAEDA. Chairman Pepper and Mr. Walsh are scheduled to present to the full City Council Tuesday evening at their Work Session. The goal is to provide the appropriate transparency to reassure the City Council that the public funds are going to activities in accordance with the law and terms of the agreements between the City and EDJPB and EDJPB contract with CAEDA. OTHER BUSINESS: FY2017 Audit: The audit is proceeding along a positive path. There auditors has identified an open item with the 33 Mile project that is being addressed by the CAEDA Staff. A $9985 accounts receivable needed to be assigned to partner account. This obligation has been identified to the Natrona County International Airport (NCIA) and is applied against the $85,000 EDJPB board approved loan to the airport for a sewer infrastructure. The airport has committed to the $85,000.00 loan. At this point the 33 Mile project is estimated at a positive outcome of $35,000, assuming the NCIA satisfies its $85,000 loan obligation. The EDJPB members support the continued loan obligation by the NCIA. ADJOURN Motion: Mr. Pacheco motioned to adjourn the meeting, Mr. Lawson seconded. All in favor. There being no further business, Chairman Pepper adjourned the meeting at approximately 10:30am. Copies of all materials presented to the board are filed in the board’s permanent file in the CAEDA office. These minutes were adopted by vote of the Economic Development Joint Powers Board as a fair

and accurate account of all business conducted when a quorum was present. APPROVED: Chairman, Mark Pepper Date Treasurer, Bob Hopkins Date

Summary Business Plan

Update WCA Regional Training Center

Prepared For:

Economic Development Joint Powers Board Casper and Natrona County

Prepared by:

Rodney Thomas, CPA, MBA Training Center Director

Wyoming Contractors Association Regional Training Center

Website: http://www.wcartc.org

Phone: 307-995-4409

Prepared on: February 23, 2018

http://www.wcartc.org/

Current Situation Update

The general business climate for WCARTC continues to improve with annual revenues in 2017 up by 12.5 percent over 2016 and with 2018 projected annual revenues up 22% over 2017’s projected revenues. At the beginning of 2017, all full-time staff members were on a reduced schedule with a one-week-per-month furlough due to reduced operations and lack of training business. At the close of 2017, only four full-time administrative staff members remained on furlough and two new additional full-time instructors had been hired. A plan bringing the remaining full-time employees back to full employment in 2018 was approved by the WCA Board of Directors and has been implemented. In January 2018, the Center’s Training and Apprenticeship Manager was brought off furlough, in February 2018, the Center’s Recruiter and Public Relations Manager was brought off furlough. Only two staff members remain on furlough with one scheduled to come off on July 1, 2018 and the other by the end of the year. WCARTC was recently awarded a Pre-Hire Training Grant by the Department of Workforce Services (DWS) for $92,000.00 to train 20 additional Certified Clinical Medical Assistants and Phlebotomy Technicians and another contract from DWS to Provide CDL and Warehouse Training for the “Dad’s Making a Difference Program” totaling $95,000. These additional revenue amounts were unanticipated and are over and above the projected revenues stated in the Center’s approved 2018 budget. A second Pre-Hire Training Grant application to train 32 Structural Welders was submitted to DWS in January 2018 for $192,000, but was not approved due to lack of available funding at state level. WCARTC will update and resubmit the application in June 2018 for the new state budget year where new funding will be available. Additionally, Canadian Pipeline Company Enbridge, Inc. will be renting rooms in the WCARTC classroom building March 13-15 and May 6-11 for total rental revenues of $12,684 which were also not anticipated nor included in the 2018 annual budget. While WCARTC does not anticipate returning to pre-downturn levels of revenues within the next year or two, we do not anticipate any great difficulty in meeting our current liabilities and other financial obligations including the restructured long-term mortgage amortization schedule agreed to in December 2017. Barring any unforeseen or unanticipated reversals in the current revenue growth trend we expect slow, but steady growth and return to profitability within the next three years.

Attached is the optional Sales tax report for FY18 we are currently at 75% of the budget year.

General Fund is up 12.30% from projected year to date which is at 84.27% of budget.

1%15 is up 21.01% from projected year to date which is at 90.75% of budget.

7/10/2017 1,322,069$ 1,270,691$ 51,378$ 8.54%8/7/2017 1,465,061 1,088,067 376,994 18.01%9/8/2017 1,497,903 1,430,154 67,749 27.69%

10/6/2017 1,452,050 1,268,267 183,783 37.07%11/6/2017 1,603,526 1,299,777 303,749 47.44%12/8/2017 1,381,944 1,297,685 84,259 56.37%

1/5/2018 1,292,009 1,182,023 109,986 64.72%2/8/2018 1,752,835 1,505,871 246,964 76.04%3/8/2018 1,272,931 1,269,679 3,252 84.27%

April - 1,214,471 May - 1,204,861 June - 1,442,749 Total FY 2018 13,040,327$ 15,474,295$ 1,428,113$

7/10/2017 1,101,169$ 1,000,000$ 101,169 9.18%8/7/2017 1,222,018 1,000,000 222,018 19.36%9/8/2017 1,253,016 1,000,000 253,016 29.80%

10/6/2017 1,215,361 1,000,000 215,361 39.93%11/6/2017 1,340,517 1,000,000 340,517 51.10%12/8/2017 1,154,841 1,000,000 154,841 60.72%

1/5/2018 1,079,606 1,000,000 79,606 69.72%2/8/2018 1,460,621 1,000,000 460,621 81.89%3/8/2018 1,063,414 1,000,000 63,414 90.75%

April - 1,000,000 May - 1,000,000 June - 1,000,000 Total FY 2018 10,890,564$ 12,000,000$ 1,890,564$

Total $ 23,930,890 $ 27,474,295 $ 3,318,676

State Shared Sales Tax

75% of Fiscal Year 2018 has Lapsed

Percent of Annual BudgetActual-Budget

FY 2

018

1%15

Optional 1% Tax

Optional 1% and State Shared Sales Tax ReceiptsCity of Casper

Date Received

Amount Received

Amount Budgeted

FY 2

018

Gen

eral

Fun

d

ACTUAL FY 17 PROJECTED FY 18 ACTUAL FY 18YTD TOTAL 11,846,973$ 11,612,214$ 13,040,327$ YTD VARIANCE 1,193,354$ (234,759)$ 1,428,113$

% Difference In DollarsCHANGE FROM FY18 PROJECTED TO FY18 ACTUAL-SAME MONTH 0.26% $3,252CHANGE FROM FY18 PROJECTED TO FY18 ACTUAL-YEAR TO DATE 12.30% $1,428,113CHANGE FROM FY17 ACTUAL TO FY18 ACTUAL-SAME MONTH 7.33% $86,981CHANGE FROM FY17 ACTUAL TO FY18 ACTUAL-YEAR TO DATE 10.07% $1,193,354

JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER JANUARY FEBRUARY MARCH APRIL MAY JUNEACTUAL FY 18 $1,322,069 $1,465,061 $1,497,903 $1,452,050 $1,603,526 $1,381,944 $1,292,009 $1,752,835 $1,272,931PROJECTED FY 18 $1,270,691 $1,088,067 $1,430,154 $1,268,267 $1,299,777 $1,297,685 $1,182,023 $1,505,871 $1,269,679 $1,214,471 $1,204,861 $1,442,749DIFFERENCE ACTUAL VS PROJECTED FY17 $51,378 $376,994 $67,749 $183,783 $303,749 $84,259 $109,986 $246,964 $3,252ACTUAL FY 17 $1,371,581 $1,303,947 $1,348,548 $1,338,806 $1,423,295 $1,232,310 $1,144,978 $1,497,558 $1,185,949 $1,113,879 $1,279,855 $1,413,465

ACTUAL FY 18

ACTUAL FY 18

ACTUAL FY 18

ACTUAL FY 18

ACTUAL FY 18

ACTUAL FY 18

ACTUAL FY 18

ACTUAL FY 18

ACTUAL FY 18PROJECTED FY 18

ACTUAL FY 17

$1,000,000

$1,100,000

$1,200,000

$1,300,000

$1,400,000

$1,500,000

$1,600,000

$1,700,000

$1,800,000

Sales Tax FY 2018 Versus Projection and Prior Year

council information packet friday, march 9, 2018 · building report, february 56-61 cpu advisory...

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