coulee croche fire protection district no. 4 · coulee croche fire protection dtstrict no. four...

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COULEE CROCHE FIRE PROTECTION DtSTRiCT NO. FOUR

CANKTON. LOUISIANA ANNUAL FINANCIAL REPORT

FOR THE YEARS ENDED DECEMBER 31^2010 AND 2009

Under provisions cfslaie law, this repori is a public document. Acopy of the report has been submitted to the entity and other appropriate public officials. The report is available for public inspection at the Baton Rouge office of the LegislativeAuditor and. where appropriate, at the office of the parish clerk of court.

Release Date

T A B LE OF C O N T E N T S

Accountant's Compilation Report

Combined Balance Sheet - All Fund Types and Account Groups -December 3 1 2010

PAGE

Combined Balance Sheet - All Fund Types and Accour t Groups Decen^ber31, 2009

Statements of Rewnues, Expenditures, and Changes in Fund Balances - Governmental Fund Type - General Fund -For Ihe Years Ended December 31, 2010 and 2009

Statement of Revenues and Expenditures, - Budget and Actual (Non-GAAP Basis) -

General Fund - For the Year Ended December 31, 2010

Statement of Revenues and Expenditures - Budget and Actual (Non-GAAP Basis) -

General Fund - For the Year Ended December 31, 2009

Notes to Financial Statements

6

7-12

Chi ai S. Fonlenol. CPA Jamss L. Nichcison, Jr., CPA G. Ken.ieth Pavy. II, CPA MJchac! A. Roy. CPA Liia Trouille Manuel, CPA D?ina D. Quob&deagx, CPA

JOHN S. DOWLING & COMPANY ACORPORATIOF^ OF CERTtFlED PUBLIC ACCOUNTANTS

ACCOUNTANT'S COMPILATION REPORT

John S. Dowling. CPA 190.::-1934

John Mewlon Slout. CPA 193G-?005

Retired

Haic'.ri Dijpre. CPA 1996

Dv/ighl LeUoux, CPA 193S

Joel Lanclo.v. Jr., CPA 20G3

Russeil J. Siefly. CPA 2005

Ttie Board of Commissioners Coulee Croche Fire Protection District No. Four

Cankton. Louisiana

We have compiled the accompanying financial statements of ihe governmental activities and aggregate remaining fund information of Coulee Croche Fire Protection District No. Four, a component unit of the Village of Cankton, as of and for the year ended December 31, 2010 and 2009 which collectively comprise the District's basic financial statements as listed in the table of contents. We have not audited or reviewed the accompanying financial statements and, accordingly, do not express an opinion or provide any assurance about whether the financial statements are in accordance with the accounting principles generally accepted in the United States of America.

The management of Coulee Croche Fire Protection District No. Four is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America and for designing, implementing, and maintaining internal control relevant to the preparation and fair presentation of the financial statements

Our responsibility Is to conduct the compilation in accordance with the Staterrjents on Standards for Accounting and Review Services issued by the Anterican Institute of Certified Public Accountants. The object of a compilation is to assist the management of Coulee Croche Fire Protection District No. Four in presenting financial information in the form of financial statements without undertaking to obtain or provide any assurance thai there are no material modifications that should be made to the financial statements.

As explained in Note 1 lo the financial siatements, management has elected not to implement the new financial reporting requirements of GASB Statement No. 34, Basic Financial Statements - and Management's Discussion and Analysis - for Slato and Local Governments.

A .^V^x •J^ Oc^<^.?3<-

Opelousas, Louisiana March 28. 2011

P 0. Sof 1549 4766 H o North Sar^ia^ Roati Opeiousas. Louisiana 70571-1549 T9!fiphone 337-948-4843 TclQfax 337-948-6W9

COULEE CROCHE FIRE PROTECTION DISTRICT NO. FOUR CANKTON. LOUISIANA

COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS DECEMBER 31, 2010

ASSETS

GOVERNMENTAL FUND TYPE GENERAL

ACCOUNT GROUP GENERAL

FI>£D ASSETS

TOTAL (fyfemorandum

Only) 2010

Cash Certificates of deposit Taxes receivable Less allowance for doubtful

accounts Properly and equipment

SI 7.979 41.169 21.734

(713J S234.216

S 17,979 41,169 21,734

(713) 234.216

Total assets 80.16<) 234,216 314.385

LiABILmES AND FUND EQUfTY

LtASlLlTlES

FUND EQUITY Investment in general fixed

assets Fund balance

Unresen^d Undesignated

Total fund equity S80.159

80,169

S234,21o

234.216

S234.215

80,169 314,385

Total liabilities and fund equity 80.169 234.216 314,385

See accompanying notes and accountant's report,


COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS DECEMBER 31. 2009

ASSETS

LIABtLlTIES AND FUND EQUITY

LIABILITIES

GOVERNMENTAL FUND TYPE GENERAL

ACCOUNT GROUP GENERAL

FIXED ASSETS

TOTAL (Memorandum

Only) 2009

Checks on hand Cash Certificates of deposit Taxes receivable Less allowance for doubtful

accounts Property and equipment

Total assets

S 2,557 13.574 31.079 21.084

(437)

67.857

$231,832

231,832

S 2.557 13.574 31,079 21.084

(437) 231.832

299.689

FUND EQUITY Investment in general fixed

assets Fund balance

Unreserved Undesignated

Total fund equity $67.857

67.857

S 231.832

231.832

S 231.832

67.857 299,689

Total liabilities and fund equity 67.857 231.832 293,689

See accompanying notes zr\d accountant's report.


STATEMENTS OF REVENUES. EXPENDITURES. AND CHANGES IN FUND BALANCES GOVERNMENTAL FUND TYPE - GENERAL FUND

FOR THE YEARS ENDED DECEMBER 31. 20W AND 2009

REVENUES Taxes

Property taxes laiergo^mmenia)

Fire insurance tax Donation from Cankton Volunteer

Fire Department Interest

Nerest eamed on property taxes Interest eamed on checking ^ Interest eamed on CD

Miscellaneous

Total re\enues

EXPENDITURES Public safety

Cunrent operating Accounting Gas. oil. repairs, and maintenance Insurance Miscellaneous Supplies Te'icphone Utilities

Election expense Capital outlay

Equipmeni Total expenditures

EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES

FUND BALANCES, beginning of vear

FUND BALANCES, end of vear

See accompanying notes and accountant's repoil.

2010 2009

S23.053

11.256

500

211 66 90 573

36,05t

522,828

11,256

12,000

108 73 537 -

46.602

930 8.819

6.720

218 1,108

1,560 -

-

2,384

23,739

12,312

67,857

80,169

915 8.156

5.593 171 415

1.053

293 3,335

30.593

51.534

(4.732)

72,589

67.857


STATEMENT OF REVENUES AND EXPENDITURES BUDGET AND ACTUAL (NON-GAAP BASIS) - GENERAL FUND

FOR THE YEAR ENDED DECEMBER 31. 2010

GENERAL FUND

BUDGET ACTUAL

VARIANCE FAVORABLE

(UNFAVORABLE;

REVENUES Taxes

Property taxes Intergo^mmental

Fire insurance tax Donation from Cankton Volunteer


interest eamed on property taxes Interest eamed on checking Interest eamed on CD

Miscellaneous

Total re\enues

S 25.237

11,256

-

453 --

973 37.919

S 19,669

11,258

800

211 66 90 573

32,667

S (5.558)

2

800

(242)

66 90

(400)

(5.252)

E>PENDITURES Public safety

Cun-ent operating Accounting GBS. oil. repairs, and maintenance Insurance Supplies Telephone Utilities Lease

Miscellaneous Capita! outlay

Equipment Total expenditures

EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) E>3PENDITURES^

930 8,558

8.720

855 1.560

95 10

1.104

2,905 24,739

13,180

930 8.819

8.720

1.103

1,560 ' -

218

2.384 23,739

6,928

-(261)

-(253)

-

93 10

885

522 1,000

(4.252)

See accompanying notes and accountant's report.

COULEE CROCHE FIRE PROTECTION DtSTRiCT NO. FOUR CANKTON. LOUISIANA

STATEMENT OF REVENUES AND EXPENDITURES BUDGET AND ACTUAL (NON-GAAP BASIS) - GENERAL FUND

FOR THE YEAR ENDED DECEMBER 31. 2009

GENERAL FUND

BUDGET

VARIANCE FAVORABLE

ACTUAL (UNFAVORABLE:

REVENUES Taxes

Property taxes lntergo\.emmenlal

Fire Insurance tax Donation from Cankton Volunteer


Interest eamed on property taxes Inleresi earned on checking Interest eamed on CD

Total re\^nues

E)(PENDiTURES Public safety

Current operating Accounting Gas, oiL repairs, and maintenance Insurance Supplies Telephone Uttlilics Lease Election expense Miscellaneous

Capital outlay Equipment

Total expenditures

EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES

S18,030

11.256

12.000

-

-448

41,734

S1S,120

11.256

12.000

103 73 537

42.094

S 90

-

-

108 73 89 350

915 5,248

6.593

415 1.063

96 10

3.335

167

33,693

51.535

(9,801)

915 8,156

6,593

415 1.063

293 -

3.335

171

30,593 51.534

(9.440)

-(2.903)

---

(197)

10 -

(4)

3.100

1

351

See accompanying notes and accountant's reporl.

COULEE CROCHE FIRE PROTECTION DISTRICT NO, FOUR CANKTON. LOUISIANA

NOTES TO FINANCIAL STATEMENTS DECEMBER 31. 2010 AND 2009

' • i

NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES ! ! !

BASIS OF PRESENTATION i

The accompanying component unit financial statements of the Coulee Croche Fire Protection District No. Four have been prepared in conformity with generally accepted accounting principles (GAAP) as applied to governmental units. The Governmental Accounting Standards Board (GASB) is the accepted | standards-setting body for establishing governmental accounting 3r\6 financial reporting principles.

Management has elected not to implement the new financial reporting requirements of GASB Statement No. 34. Basic Financial Statements " and Management's Discussion and Analysis - for Siate | and Local Governments. The Governmental Accounting Standards Board (GASB) is the accepted standards-setting body for establishing governmental accounting and financial reporting principles. I

i

REPORTING ENTITY

As the governing authority of the Village, for reporting purposes, the Village of Cankton, Louisiana is i the financial reporting entity. The financial reporting entity consists of (a) the primary government, (b) j organizations for v/hich the primary government is financiaiiy accountable, and (c) other organizations for v^hich nature and significance of their relationship with the primary government are such that exclusion i would cause the reporting entity's financial statements to be misleading or incomplete. I

i ( Governmental Accounting Standards Board Statement No. 14 established criteria for determining \

which component units should be considered part of the Village for financial reporting purposes. The basic \ criterion for including a potential component unit within the reporting entity is financial accountability. The ! GASB has set forth criteria to be considered in determining financial accountability. This criteria includes: )

1. Appointin^j a voting majority of an organization's governing body, and

a. The ability of the Village to impose its wit! on that organization and/or

b. The potential for the organization to provide specific financial benefits to or impose specific financial burdens on the Village.

2. Organizations for which the Village does not appoint a voting majority but are fiscally dependent on the Village.

3. Organizations for v*/hich the reporting entity financial statements would be misleading if data of the organization is not included because of the nature or significance of the relationship.

The Coulee Croche Fire Protection District No. Four consists of five commissioners. Two of the commissioners are appointed by the Parish Government and another two are appointed by the Village of Cankton. The fifth commissioner is selected by the other four members.


NOTES TO FINANCIAL STATEMENTS I DECEMBER 31. 2Q1Q AND 2009 '

NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued \ i

REPORTING ENTITY - Continued \

Coulee Croche Fire Protection District No. Four leases land from the Village of Cankton under a 99 year lease for $10 per year. Because the District receives a reimbursement from the Village of Cankton. | leases land from the Village and the Village appoints two commissioners, the District is considered to be a ; component unit of the Village of Cankton, the financial reporting entity. The accompanying financial \ statements present Infomiation only on the funds maintained by the District and do not present information \ on the Village of Cankton, the general government services provided by thai government unit, or Ihe other : governmental units that comprise the financial reporting entity.

FUND ACCOUNTING !

The accounts of the District are organized on the basis of funds and account groups, each of which \ is considered a separate accounting entity. The operations of each fund are accounted for with a separate I set of seif-balancing accounts that comprise its assets, lisbiiities, fund equity, revenues, and expenditures or expenses, as appropriate. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The fund presented in the financial statements in this report is described as follows; I

Governmental Fund j

General Fund. The General Fund is the general operating fund of the District. It is used to account for all financial resources except those required to be accounted for in another fund. |

BASIS OF ACCOUNTING \ I

The accounting and financial reporting treatment applied to a fund is determined by its I measurement focus. All governmental funds and expendable trust funds are accounted for using a current I financial resources measurement focus. With this measurement focus, only current assets and current > liabilities generally are included on the balance sheet. Operating statements of these funds present j increases (i.e., revenues and other financing sources) and decreases (i.e.» expenditures and other I financing uses) in net current assets. \

Basis of accounting refers to when revenues and expenditures or expenses are recognized in the ; accounts and reported in the financial stalcments. Basis of accounting relates to the timing of the ' measurements made, regardless of the measurement focus applied.

All governmental funds are accounted for using the modified accrual basis of accounting. Their ;= revenues including grants, entitlements and shared revenues, are recognized when they become |: measurable and available as net current assets. Property taxes are recognized as revenue at the time that \ they are assessed. All other income is recognized as revenue when received. i



NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued

BASIS OF ACCOUNTING - Continued

Expenditures are generally recognized under the modified accrual basis of accounting v.'hen the related fund liability is incurred. An exception to this general rule is for principal and interest on general long-term debt which is recognized when due.

Expenditures for insurance and similar services, which extend over more than one accounting period, are accounted for as expenditures in the period of acquisition.

Purchases of operating supplies are regarded as expenditures at the time purchased and inventories of such supplies (if any) are not recorded as assets at the close of year-end.

CASH AND INVESTMENTS

Cash and investments are recorded at cost, which approximates market. Louisiana statutes authorize the District to invest in United States bonds, treasury notes or certificates, time certiHcates of deposit in state and national banks, or any other federally insured investmonL

FIXED ASSETS

All items of property, plant, and equipment (including infrastructure genera! fixed assets) are recorded in the General Fixed Assets Account Group. Such assets are maintained on the basis of original cost (cash paid plus trade-in allowance, if applicable) and no depreciation is computed or recorded thereon. Al! fire hydrants are capitalized by the Village of Cankton.

The account group is not a "fund," It is concerned only with the measurement of financial position. It is not involved with measurement of results of operations.

Construction period interest is capitalized if material amounts of interest resulting from borrowings in the course of the construction of fixed assets is incurred. No interest was capitalized for the years ended December 31, 2010 or 2009.

BUDGETARY ACCOUNTING

Annually, the Fire District prepares and adopts a budget for the General Fund. Formal budget integration is not employed as a part of the accounting system; however, routine budget comparisons are made prior to expending funds. Budgets are prepared on a cash basis of accounting, and appropriations lapse at year-end. The budgeted amounts of the General Fund in the accompanying financial statements are from the amended budget which was adopted.

10 COULEE CROCHE FIRE PROTECTION DISTRICT NO. FOUR

CANKTON. LOUISIANA NOTES TO FINANCIAL STATEMENTS

DECEMBER 31. 2010 AND 2009

NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued

BUDGETARY ACCOUNTING - Continued

The revenues and expenditures shown on Page 4 are reconciled with the amounts reflected on the budget comparisons. Pages 5 and 6 as follows;

2010 2009

Page 4 Revenues Add: Property tax received Less: Cunrent year revenue - page 4

Page 5 or 6 Revenues

Page 4 Expenditures

Page 5 or 5 Expenditures

ENCUMBRANCES

The District does not employ the encumbrar^ce system of accounting.

TOTAL COLUMNS ON COMBINED STATEMENTS

Total columns on the combined statements are captioned "Memorandum Only" to indicate that they are presented only to facilitate financial analysis. Data in these columns do not present financial position, results of operations, or changes in financial position, in conformity with generally accepted accounting principles. Neither is such data comparable to a consolidation. Interfund eliminations have not been made in the aggregation of this data.

NOTE 2 - CASH AND INVESTMENTS

At December 31. 2010, the carrying amount and bank balance of cash in an interest bearing checking account, respectively, were $17,979 and 518,166. The carrying amount and bank balance of investments were S41.169. The bank balances were covered by federal depository insurance.

At December 31, 2009, the carrying amount and bank baiance of cash in an interest bearing checking account and investments, respectively, were $13,574 and S31,079. The bank balances were covered by federal depository insurance.

535,051 19,659 (23,053)

32,567

S23.739

$23,739

S46,502 18.120 (22,823)

42.094

S51.534

S51.534

11

COULEE CROCHE FIRE PROTECTION DISTRICT NO. FOUR

NOTE 3•

NOTE 4 -

CANKTON. LOUISIANA NOTES TO FINANCIAL STATEMENTS

DECEMBER 31, 2010 AND 2009

CHANGES IN GENERAL FIXED ASSETS

A summary of changes in general

Buildings and improvements

Equipment and furniture

Total

AD VALOREM TAXES

Balance January 1,

2009

S 4,954

196,285

201.239

fixed assets follows:

Additions/ Deductions

530.593

30.593

Balance December 31.

2009

$ 4.954

225,878

231,832

Additions/ Deductions

$2,354

2,384

Balance December 31,

2010

S 4.954

229.262

234,216

The District's ad valorem lax Is collected by an intermediary government and remitted on a monthly basis. The intermediary government maintains the tax roll for ad valorem taxes for the District. The District levied a tax of 2.71 mills for the years 2010 and 2009. approved by the voters at an election on October 4, 2008.

The District's ad valorem tax, levied for the calendar year, is due on or before Decem.ber 31 and becomes delinquent on January 1. A tax sale is usually held by the Sheriff each year in June or July.

Ad valorem taxes receivable at December 31, 2010 and 2009 were as follows:

2010 2009

Taxes Per Tax Roll

S25,817 24,448

Retirement Contributions

S853 807

Receipts November and

December

S 3,230 2.557

Estimated Uncollecliabte

$713 437

Net Taxes Receivable

S21,021 20,647

The estimated allowance for uncollectible ad valorem (ax is based on prior years' experience.

NOTE 5 - PER DIEM

Members of the governing board are not paid compensation or per diem.

NOTE 6 - FUND BALANCE

For the years ended December 31, 2010 and 2009. Coulee Croche Fire Protection Districl No. Four did not have a deficit fund balance and the fund balance was unreserved.

12



NOTE 7 - COST-SHARING AGREEMENT

On November 7, 2000 the Board entered into an agreement with the Village of Cankton and the Cankton Volunteer Fire Department to share the cost equally of all vehicles used in the control of fires within the Fire District. These vehicles consist of the two pumper tnjcks ov/ned by Coulee Croche Fire Protection District No. Four. The costs include all repairs, operating costs, maintenance and insurance for said vehicles.

It was further resolved that the Coulee Croche Fire Protection District No. Four will pay the monthly bills for the operation, etc., of these vehicles. The two other entities will reimburse their one-third share once a year on or about October 31, upon the submission of a statement from the District of the expenses for the year.

NOTE 8 - OTHER POST - EMPLOYMENT BENEFITS

Coulee Croche Fire Protection District No. Four does not provide any post-employment benefits to retirees other than pension and therefore is not required to report under GASB Statement No, 45, Accounting and Financial Repjjrtin a by Employers for Post-em pi D\Tnent Benefits Other Than Pensions.

Affidavit and Revenue Certification

COULEE CROCHE FIRE PROTECTION DISTRICT NO. FOUR ENTITY NAME

ST LANDRY PARISH

CANKTON. LOUISIANA

ANNUAL SWORN FINANCIAL STATEMENTS AND CERTIFICATION OF REVENUES $50,000 OR LESS (if applicable)

The annual sworn financial statements are required by Louisiana Revised Statute 24:514 to be filed with the Legislative Auditor within 90 days after the close of the fiscal year. If applicable, the certification of revenues 550,000 or less Is required by Louisiana Revised Statute 24:513{t)(1)(c)(i). {The threshold is $200,000 for Justices of the Peace and Constables.)

*************************************************************************************************************

Personaily came and appeared before the undersigned authority. ELMO BROUSSARD. JR (name), who, duly sworn, deposes and says that the financial statements herewith) given present fairly the financial position of COULEE CROCHE FIRE PROTECTION DISTRICT NO. FOURfentity name) as of DECEMBER 31, 2010. and the results of operations for the year then ended, in accordance with the basis of accounting described within the accompanying financial statements.

(Complete if applicable) In addition, ELMO BROUSSARD. JR. (name) who. duly sworn, deposes and says that COULEE CROCHE FIRE PROTECTION DISTRICT NO. FOUR(entitv name) received $50,000 or less in revenues and other sources for the year ended DECEMBER 31. 2010, and accordingly, is not required to have an audit for the previously mentioned year.

Signature feO

Sworn to and subscribed before me this QLlT^ay of fVVjA/ik-^ . 20j^.

^{^2L4!£: :^ NOTARY PUBLIC " i to i5U H ^ \ \\

Officer Name ELMO BROUSSARD. JR

Title SECRETARY/ TREASURER

Address 628 MAIN STREET -

CANKTON. LOUISIANA 70584

Telephone No. 337-668-4373

Fax No. NONE

coulee croche fire protection district no. 4 · coulee croche fire protection dtstrict no. four...

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