cortac ppc general

Derek Regan, PP&C Directorwww.cortacgroup.com

P R E P A R E D F O R P R E P A R E D B Y

CORTAC Group

General Audience

Program Planning & Controls (PP&C)

Overview and Capabilities

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Our Core Capabilities

ProposalDevelopmentProviding winningproposal leadership

Program & ProjectManagementDelivering successfuloutcomes

Project Leadership/PMO Program Planning & Controls Business Transformation Readiness Planning Communities of Practice

BusinessDevelopmentHelping grow your businessand expand your markets

Competitive Strategy Business Planning Pipeline Qualification Capture Plan Execution

Mergers &AcquisitionsAchieving Efficiencies &Realizing Value

Due Diligence Execution Integration Planning Integration Management

Office (IMO) Value Driver and

Scorecard Development

Positioning to Win Strategy-Driven Proposal

DevelopmentWin Rate Improvement

SharePoint/MS Project Environments Business Intelligence/ Analytics

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Our Client Base

Program Planning and Controls Practice

Program PlanningCORTAC turns the strategic vision into anexecutable program plan. Using a systemsengineering approach, we help develop acomplete, integrated program structurerequired for program success.

SharePoint Development / IntegratedDigital Environments (IDE)CORTAC helps you develop a dynamicinformation environment that support yourbusiness processes and provides immediateaccess to required information.

Program SchedulingCORTAC brings proven leadership anddisciplined methodologies to programscheduling. We believe a comprehensive,resource-loaded, integrated schedule is at theheart of every successful program.

PM Tools ImplementationCORTAC helps you implement on-premise orcloud-based program management tools thatalign with your business processes. We havethe skills and experience to supportimplementations of any size and complexity.

Integrated Performance ManagementCORTAC helps you manage project risk bybringing integrated performance managementprocesses to manage cost, schedule andtechnical performance at every phase of theprogram lifecycle.

Performance Metrics & DashboardsCORTAC develops real-time performancemetrics and dashboards that align withprogram objectives. Integrated with yourproject management tools, we help design astandard format for project status reportingwhich is easily viewed and shared withprogram leadership.


Turning Strategic Projects/Initiatives into Successful Outcomes

Program Planning & Controls Force Multipliers…A rigorous, scalable, flexible approach with corresponding capabilities

The CORTAC PP&C framework leverages specialized capabilities, asrequired, to drive towards the desired outcome.

Integrated Risk Management

Program Planning

Cost and Schedule Risk Analysis

Resource Loading

Change Management

Metrics, Analysis & Forecasting

Tools Implementation

PP&CFramework


Top-down approach ensures strategy drives program plans

Program Planning…systems engineering method to program architecture and planning

CORTAC implements a systems engineering approach forManagement and Integration of tasks crucial to the success ofprogram execution.

The Program Plan begins with the identification of top-levelcontract, project milestones and deliverables which represent theprogram strategy.

Dependencies and Risks are identified and coordinatedbetween stakeholders for completeness of a program planthen incorporated into the Program Plan.

The Integrated Master Schedule (IMS) is defined to the level of detailnecessary for execution of the program using Critical Path andPerformance measurement methodologies.

The IMS clearly demonstrates the program is structuredand executable within an acceptable level of risk.

The IMS aligns with customer Program Management Office (PMO)strategies.


Risk Management ensures that risk is appropriately consideredand is integrated with performance management

Integrated Risk Management… formal risk assessments as well as assessments of the schedule’s

health

Program Risk

Implementation of PMO Risk andOpportunity board.

Implement a practical approach toRisk Management that is integratedwith existing managementprocesses.

Provides registries of risk andopportunities, improving informationfor decision-making.

Incorporates Mitigation activities.

Reduces risk of costly surprises.

Project Risk

Assessing inherent schedule riskbased on activity level evaluationsof probability.

Health assessments assist inidentifying risks and opportunitiesthrough evaluation of :

Relationships Constraints/Targets Durations Critical Path Activity Types

Schedule maintenance , status,control.


Managing resource demand with availability is vital to program execution

IMS Resource Loading…Resource Loading allows the IMS to track cost and expense against

allocated budgets

Basic resource types used are; Labor and Non-Labor.

IMS project configured, Project Start, Calendars, Work Times, tasks andmilestones are incorporated and logically linked.

Calculated task durations based on resource data.

Resource leveling toaddress over-allocation ofassigned resources.

Cost and Schedule dataintegrated.


SRA analysis provides a level of Program Management confidence

Cost and Schedule Risk Analysis…Cost and Schedule Risk Analysis (SRA) provides insight into the plans

credibility and probability for success

Program / Project scope of work is defined and agreed upon by the program stakeholders.

Resources are a fully incorporated into the Integrated Master Schedule and Risk software.

Risk parameters are documented as three-point durations and a level of confidence (High, Medium, and Low).

A Schedule Risk Assessment is performed against the entire project or against specific events/milestones.

Cost & Schedule Risk Assessment (SRA)predicts the probability of project completion bycontractual or internal dates.

SRA serves as tool for program managementin assessing the probability of overrunning the cost andschedule requirements.

Risk analysis provides a validation ofschedule margin and management reserveto the program management team.


Integrated Plan Control Minimizes Cost and Schedule Overruns

Change Management…Provides a process to control changes to the plan

Cost and schedule change control process is used to establish, analyze, communicateand record approved changes to the plan.

Maintains relationships between scope and program project plan.

Plan changes may be deemed necessary as a result of contractual changes ormodifications, addition of new risks, application of budget, the use of managementreserve, and/or re-planning.

Provides insight into cost and schedule performance with relationship to scope changes

The impact of changes can derail a executable plan without strict program controls. APMO Review Board is vital to maintaining a solid baseline.

The PMO Review Board is the point for initiation and approval of baseline changerequests.

Results in cost, planning, technical and PM teams aligned with expectations andimpacts throughout the change process.


Leading Indicators Provide Proactive versus Reactive Insight toProgram Execution

Metrics, Analysis and Forecasting… Metrics and Analysis provide Program Leadership a set of Leading

Indicators to track and understand the Program Plan Relative key time-phased metrics

Start Performance Finish Performance Program Aging Starts Program Aging Finishes Scheduling Forecasting Accuracy Critical Path Margin/Float Usage Critical Path Length Indices (CPLI) Baseline Execution Indices (BEI) Critical Path Velocity

Understand drivers for futureforecasts

Assess troubled areas for correctiveaction and mitigation opportunities

Dashboard displays for stakeholder reviews


Our Project Management Tools…Seamlessly integrate communication, collaboration, planning, and analysis across theenterprise

CORTAC evaluates existing business tools and processes andimplements a solution using standardized project management tools

Track &Analyze

•Project Status•Issues / Risk

•Metrics

Communicate &Collaborate

•Dashboard Reporting•Share Documents

•Integrate Information

Plan•Build Schedules

•AssignResources

•Allocate Budgets

Planning Tools• MS Project• MS Project Server• Project Web App• Primavera P6

Communication Tools• MS Outlook• MS Lync• Webex

Collaboration Tools• SharePoint• SharePoint Server• SharePoint Online• Basecamp

Analysis Tools• MS Office• Monte Carlo Risk Analysis• SteelRay Schedule Health

Analyzer• Acumen Fuse Project Analyzer


Integrated Tool Suite

CollaborativeEnvironment forMultiple UsersThroughout theWorld

• Office 365 Platform• Internal/External Management Capability• Customized by Business Organization• Full SharePoint Functionality

• Document Share / Edit• Permissions Control• Flexible Page Design

• Enterprise MS Project Interface / Management• Fully Networked Master Schedules• Individual Team Schedules• Enterprise Management of Project Views and Fields• Compilation of All data into master tables• Seamless Metrics & Dashboard Creation

SharePoint Online

Project Online

Business Intelligence

Full IntegrationFull Integration

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Why CORTAC. . . . to ensure you land & deliver your strategic projects and initiatives

Unique Capabilities – CORTAC has unique competencies incompetitive strategy, proposal development and mergers andacquisitions, in addition to core project management.

Proven Industry Experience – Delivered successful projects acrossmultiple high tech markets. Understand the industry dynamics &motivators as well as strategic drivers and constraints.

Outcome Focused Methodology – Scorecard driven culture focused onimproving competitive position, winning critical opportunities, realizingintended value in acquisitions, and delivering on business objectives.

Strong Talent & Practice Development – Proprietary internalmethodologies and frameworks to guide what we do. Established andexclusive employee talent pool that delivers consistent value fromproject to project.