corporate affairs, strategic planning, and property ... · “enlarge the place of your tent, and...

Corporate Affairs, Strategic Planning, and Property Committee

April 14, 2016

Action After:

Annual Portable Plan and Other Accommodation Needs 2016-2017 (All Wards

That the Director of Education be authorized to implement the accommodation needs strategy as outlined in the report

Implement Recommendation

PUBLIC

ANNUAL PORTABLE PLAN AND OTHER ACCOMMODATION NEEDS 2016-17

“Enlarge the place of your tent, and let the curtains of your habitations be stretched out; do not

hold back; lengthen your cords and strengthen your stakes.” Isaiah 54:2

Created, Draft First Tabling Review March 31, 2016 April 14, 2016

John Volek, Sr. Coordinator Planning Accountability, Admissions and Assessment Morris Iafrate, Sr. Coordinator Energy and Renewal Maia Puccetti, Superintendent of Facilities Mario Silva, Comptroller of Planning and Development Services

RECOMMENDATION REPORT

Vision: At Toronto Catholic we transform the world through witness, faith, innovation and action. Mission: The Toronto Catholic District School Board is an inclusive learning community rooted in the love of Christ. We educate students to grow in grace and knowledge and to lead lives of faith, hope and charity.

G. Poole Associate Director of Academic Affairs A. Sangiorgio Associate Director of Planning and Facilities Angela Gauthier Director of Education

REPORT TO CORPORATE SERVICES, STRATEGIC

PLANNING AND PROPERTY COMMITTEE

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A. EXECUTIVE SUMMARY The Board, at the March 10, 2016 meeting of Corporate Services, Strategic Planning and Property Committee, approved the report “2016-17 to 2018-19 Consensus Enrolment Projections- All Wards.” Detailed in this report are the accommodation needs for the 2016-17 school year to be satisfied either by portable relocation or interior modification of existing buildings to create additional teaching spaces. As of February 2016, the TCDSB has 340 portable classrooms in active use and 16 additional portables currently in storage at the West Portable Compound. Over the past ten years, the total portable inventory has been reduced from 543 to the current 340 (Appendix ‘A’). This represents a total reduction of 203 portables (37%) over the past ten-year period. All portable needs will be satisfied from within the current inventory. The operational total will be reduced to 333 portables over the summer of 2016. A combination of the refurbishment and replacement program and portable demolition and disposal has improved the condition and the average age of a portable classroom to 2002 from an average age of 1986 in the 2006-2007 school year (Year by Year improvement shown in Appendix ‘A’). There are a number of Capital projects that are in design/planning stages that will require portable moves on site to allow for construction activities. Portable removal will occur upon project completion which is expected in 2017. Where it is prohibitive to place portable classrooms because of site restrictions, interior building modifications have been considered to create additional classroom space if required. B. PURPOSE This report assesses Accommodation Needs for the 2016-17 school year. The cost of the portable/retrofit program is $1,438,691 and will be funded through the approved 2014-2016 School Renewal Program, under the School Renewal Grant. If approved, interior retrofits and portable placement will commence in spring/summer 2016.

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C. BACKGROUND 1. The annual assessment of Accommodation Needs was administered by the

Planning Department in February of 2016. Each school was reviewed based on projected enrolment and teaching space requirements. Where it was determined additional space was required or could be declared surplus, each Principal was asked to confirm their anticipated needs with Planning staff and provide feedback.

2. As Renewal funds have been significantly reduced this year, priority was given to projects that will not have sufficient space to accommodate September 2016 enrolment. As a result, there are a few schools that could declare surplus portables but have been informed to continue to use them for the coming school year. These schools will be reviewed annually as part of the assessment of accommodation needs and portable classrooms will be removed as funding allows.

D. EVIDENCE/RESEARCH/ANALYSIS 1. Portable counts in each Trustee Ward are detailed by school in Appendix ‘B’.

Totals by Ward comparing the 2006-07 school year to the 2016-17 school year inclusive of changes proposed in this report are included in the following table:

Trustee Ward

Porta

ble

Cou

nt

2006

-07

Porta

ble

Cou

nt

2015

-16

Porta

ble

Act

ion

Sum

mer

201

6

Porta

ble

Cou

nt

2016

-17

Andrachuk 66 58 2 60 Bottoni 68 24 -6 18 Crawford 114 80 0 80 D'Amico 7 9 -9 0 Davis 15 8 0 8 Del Grande 55 19 0 19 Kennedy 13 6 6 12

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Martino 62 27 0 27 Piccininni 31 23 0 23 Poplawski 8 0 0 0 Rizzo 63 67 0 67 Tanuan 41 19 0 19 TOTAL – (On School Sites) 543 340 -7 333 TOTAL INVENTORY (Includes portables at Portable Compound) 543 356 -9 347

2. Costs for renovating a portable classroom and renewing its use for another 10-

15 years is less than $25,000 using Board staff as compared to a cost of $45,000 using private contractors, and over $60,000 for the purchase and installation of new portable classrooms. Therefore there are substantial savings resulting from renovation of portables “in place”. This method of portable renewal has improved the average age of the portable inventory and has created a sufficient inventory to satisfy the proposed portable plan without the need to purchase additional “new” portables.

3. Demolition of old and prohibitive to repair portables and assessment of those which become surplus after new construction will continue as funds allow. The result of the refurbishment and replacement program is the improvement of the average age of a portable classroom used by the TCDSB to 2002 from an average age of 1986 in the 2006-07 school year (Year by Year improvement shown in Appendix ‘A’).

4. The following provides a summary of portable moves required to accommodate enrolment changes and construction needs. Every effort has been made by Renewal and Planning staff to reduce the 2016-17 Accommodation Needs Plan to address immediate and crucial needs. All related costs for these projects are included in the totals.

5. School Action Cost St. Augustine Remove six portables from the site to

accommodate the construction project. The portables will be relocated to Senator O’Connor.

$36,522

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St. Clement Three portables must be moved to allow for construction, all will be removed following completion of addition tentatively 2017.

$59,615

St. John Paul II Two portables require relocation in order to complete the ravine repair project. Due to funding pressure, a planned replacement of portables at this site has been deferred following completion of the ravine restoration

$40,000

Senator O’Connor

Add six portables to accommodate enrolment growth. Addition of these portables will allow for the accommodation of the waitlisted students.

$322,632

Former Brother Edmund Rice (BER)

The building has been sold to the Conseil Scolaire Viamonde (CSV) and the students from St. John the Evangelist school have been relocated to the former St. Philip Neri as they await construction of their replacement facility. There are nine portables still on the BER site that must be removed as soon as possible. Efforts are being made to sell the units that are in fair condition. The remaining will be demolished.

$72,000

TOTAL $530,769

6. Enrolment increases at St. Pius X have resulted in the need for one additional teaching space to deliver the program for the 2016-17 school year and subsequent years. A significant addition at St. Pius X was completed in 2012. This addition included extensive greening and landscaping of the site making portable placement unrealistic and impractical.

7. Planning and Facilities staff have visited the site to assess the feasibility of

creating additional space. The diagram below indicates a multi-use area including offices, special needs space and storage. The interior walls will be

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removed, floors repaired and ceiling repaired to create one standard classroom of approximately 70 square metres.

8. The Vice Principal office will be relocated to a section of the main office. Some

retrofit of the main office space will be necessary to accommodate this move including construction of walls, electrical and finishing work. The Special Needs program will be relocated to the third floor with the expansion of an existing space. A targeted purge and reorganization of storage materials will occur at the school. The estimated cost to perform this work, being completed by Board staff, is approximately $20,000 and has been included in the total amount being requested to complete the 2016-17 Accommodation Needs Plan.

9. The addition of two portable classrooms as well as retrofit of an FDK classroom

at Holy Angels resulting from increased enrolment from a board approved boundary change was reviewed at the March 23, 2016 meeting of Director’s Council. The cost of this portable placement and FDK retrofit is estimated at $160,625 and has been included in the total amount being requested to complete the 2016-17 Accommodation Needs Plan.

10. A summary of the costs associated with the 2016-17 Accommodation Needs

Plan is included in Appendix ‘C’. E. IMPLEMENTATION, STRATEGIC COMMUNICATIONS

AND STAKEHOLDER ENGAGEMENT PLAN 11. A comprehensive Accommodation Needs program budget of $1,438,691

approved 2014-2016 School Renewal Program, under the School Renewal Grant. Portable relocation, demolition, and site preparation/restoration will commence

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in spring/summer 2016. Interior modifications at St. Pius X will begin as detailed as soon as possible.

12. Superintendents will be provided with a detailed summary of the

Accommodation Needs addressed in this plan and the Principals at the affected schools will be contacted directly by the Portable Supervisor to confirm dates and times work will be performed.

13. Communications will be issued to schools and neighbours in accordance with the

Operational Procedures within the Good Neighbour Policy S.A. 25. F. STAFF RECOMMENDATION

That the Director of Education be authorized to implement the accommodation needs strategy as outlined in this report.

Historical Portable Count 2006 to 2016

APPENDIX 'A'

543 533 517491

444421

396 388 380340 333

20061986

20071987

20081988

20091990

20101992

20111994

20121995

20131997

20142000

20152002

Proposed2016

Year/Average Age

Portable Count by Year

APPENDIX 'A

'

APPENDIX 'B'

Trustee School Name Porta

ble

Cou

nt

2006

-07

Porta

ble

Cou

nt

2015

-16

Porta

ble

Actio

n 20

16

Porta

ble

Cou

nt

2016

-17

Bishop Allen Academy 20 20 20Christ The King 1 0 0Father John Redmond 0 0 0Holy Angels 0 1 2 3Josyf Cardinal Slipyj 10 5 5Michael Power/St. Joseph 8 6 6Mother Cabrini 2 1 1Nativity of Our Lord 10 4 4Our Lady of Peace 1 2 2Our Lady of Sorrows 3 8 8St. Ambrose 1 0 0St. Clement 4 7 7St. Elizabeth 6 4 4St. Gregory 0 0 0St. Leo 0 0 0St. Louis 0 0 0St. Mark 0 0 0St. Teresa 0 0 0

Andrachuk Total 66 58 2 60

Portable Count by Trustee Ward and School

Andrachuk

APPENDIX 'B

'

APPENDIX 'B'


ble

Cou

nt

2006

-07

Porta

ble

Cou

nt

2015

-16

Porta

ble

Actio

n 20

16

Porta

ble

Cou

nt

2016

-17


Blessed Margerita of Citta di Castello 0 0 0James Cardinal McGuigan 13 0 0Madonna 0 0 0St. Augustine 16 10 -6 4St. Charles Garnier 8 0 0St. Conrad 9 0 0St. Jane Frances 6 3 3St. Jerome 1 2 2St. Martha 2 0 0St. Norbert 6 2 2St. Raphael 7 5 5St. Robert 0 2 2St. Wilfrid 0 0 0

Bottoni Total 68 24 -6 18

Bottoni

APPENDIX 'B

'

APPENDIX 'B'


ble

Cou

nt

2006

-07

Porta

ble

Cou

nt

2015

-16

Porta

ble

Actio

n 20

16

Porta

ble

Cou

nt

2016

-17


Blessed Cardinal Newman 20 20 20Immaculate Heart of Mary 0 0 0Neil McNeil 0 6 6Our Lady of Fatima 1 2 2St. John Paul II 14 13 13St. Agatha 10 2 2St. Barbara 2 1 1St. Boniface 10 6 6St. Dunstan 1 0 0St. Edmund Campion 8 2 2St. Joachim 5 0 0St. Maria Goretti 5 9 9St. Martin de Porres 9 3 3St. Nicholas 9 0 0St. Richard 2 0 0St. Rose of Lima 1 4 4St. Theresa Shrine 1 0 0St. Thomas More 6 0 0St. Ursula 6 6 6St. Victor 4 6 6

Crawford Total 114 80 0 80

Crawford

APPENDIX 'B

'

APPENDIX 'B'


ble

Cou

nt

2006

-07

Porta

ble

Cou

nt

2015

-16

Porta

ble

Actio

n 20

16

Porta

ble

Cou

nt

2016

-17


Blessed Archbishop Romero 0 0 0Loretto College 0 0 0Blessed Pope Paul VI 0 0 0Our Lady of Victory 0 0 0Santa Maria 0 0 0St. Clare 0 0 0St. John Bosco 0 0 0St. John Evangelist 7 9 -9 0St. Mary of the Angels 0 0 0St. Nicholas of Bari 0 0 0Stella Maris 0 0 0

D'Amico Total 7 9 -9 0

D'Amico

APPENDIX 'B

'

APPENDIX 'B'


ble

Cou

nt

2006

-07

Porta

ble

Cou

nt

2015

-16

Porta

ble

Actio

n 20

16

Porta

ble

Cou

nt

2016

-17


Holy Rosary 0 0 0Msgr Fraser College Isabella 7 0 0Msgr. Fraser Scarborough 8 8 8Our Lady of Lourdes 0 0 0Our Lady of Perpetual Help 0 0 0Sacre Coeur 0 0 0Senhor Santo Cristo 0 0 0St. Alphonsus 0 0 0St. Bruno 0 0 0St. Francis of Assisi 0 0 0St. Joseph College 0 0 0St. Luke 0 0 0St. Mary 0 0 0St. Michael 0 0 0St. Michael Choir 0 0 0St. Paul 0 0 0St. Raymond 0 0 0

Davis Total 15 8 0 8

Davis

APPENDIX 'B

'

APPENDIX 'B'


ble

Cou

nt

2006

-07

Porta

ble

Cou

nt

2015

-16

Porta

ble

Actio

n 20

16

Porta

ble

Cou

nt

2016

-17


Blessed Trinity 1 0 0Brebeuf 0 0 0Epiphany of Our Lord Academy 0 0 0Holy Redeemer 0 0 0Holy Spirit 4 4 4Jean Vanier 0 3 3Mary Ward 0 0 0Our Lady of Wisdom 3 1 1Precious Blood 0 0 0St. Agnes 3 4 4St. Aidan 1 0 0St. Albert 9 0 0St. Henry 6 1 1St. John Fisher (Closed) (Mary Ward -LINC) 2 0 0St. Joseph Morrow Park 10 0 0St. Kevin 7 1 1St. Lawrence 4 3 3St. Leonard (Closed) 1 0 0St. Maximillian Kolbe (Closed) 1 0 0St. Sylvester 3 2 2

Del Grande Total 55 19 0 19

Del Grande

APPENDIX 'B

'

APPENDIX 'B'


ble

Cou

nt

2006

-07

Porta

ble

Cou

nt

2015

-16

Porta

ble

Actio

n 20

16

Porta

ble

Cou

nt

2016

-17


Annunciation 3 0 0Canadian Martyrs 0 0 0Holy Cross 0 0 0Holy Name 0 0 0Notre Dame 0 0 0Our Lady of Guadalupe 1 2 2Senator O'Connor 0 0 6 6St. Anselm 0 0 0St. Brigid 0 0 0St. Catherine 0 0 0St. Denis 0 0 0St. Gerald 1 0 0St. Isaac Jogues 2 0 0St. John 0 0 0St. John XXIII 0 0 0St. Joseph 0 0 0St. Matthias 3 0 0St. Patrick 0 0 0St. Timothy 0 2 2St. Kateri Tekakwitha 3 2 2

Kennedy Total 13 6 6 12

Kennedy

APPENDIX 'B

'

APPENDIX 'B'


ble

Cou

nt

2006

-07

Porta

ble

Cou

nt

2015

-16

Porta

ble

Actio

n 20

16

Porta

ble

Cou

nt

2016

-17


All Saints 0 6 6Don Bosco 9 0 0Father Henry Carr (closed) 14 0 0Father Henry Carr (New) 0 0 0Father Serra 10 0 0Holy Child 0 0 0Monsignor John Corrigan 0 0 0Msgr. Percy Johnson 12 0 0St. Andrew 2 9 9St. Angela 0 0 0St. Benedict 3 4 4St. Demetrius 0 0 0St. Dorothy 0 0 0St. Eugene 7 6 6St. John Vianney 1 0 0St. Marcellus 0 2 2St. Maurice 0 0 0St. Stephen 4 0 0Transfiguration 0 0 0

Martino Total 62 27 0 27

Martino

APPENDIX 'B

'

APPENDIX 'B'


ble

Cou

nt

2006

-07

Porta

ble

Cou

nt

2015

-16

Porta

ble

Actio

n 20

16

Porta

ble

Cou

nt

2016

-17


Chaminade 4 5 5Immaculate Conception 0 0 0St. Basil the Great 0 0 0St. Bernard 12 0 0St. Fidelis 5 6 6St. Francis de Sales 0 0 0St. Francis Xavier 4 2 2St. Gerard Majella (Closed) 1 0 0St. Jude 0 0 0St. Matthew 0 2 2St. Phillip Neri (Closed) 0 0 0St. Roch 2 2 2St. Simon 3 6 6Venerable John Merlini 0 0 0

Piccininni Total 31 23 0 23

Piccininni

APPENDIX 'B

'

APPENDIX 'B'


ble

Cou

nt

2006

-07

Porta

ble

Cou

nt

2015

-16

Porta

ble

Actio

n 20

16

Porta

ble

Cou

nt

2016

-17


Bishop Marrocco/Merton 0 0 0Holy Family 0 0 0James Culnan 0 0 0St. Anthony 0 0 0St. Cecilia 0 0 0St. Helen 0 0 0St. James 1 0 0St. Josaphat 0 0 0St. Luigi 4 0 0St. Mary's Secondary 0 0 0St. Pius X 3 0 0St. Rita 0 0 0St. Sebastian 0 0 0St. Vincent de Paul 0 0 0

Poplawski Total 8 0 0 0

Poplawski

APPENDIX 'B

'

APPENDIX 'B'


ble

Cou

nt

2006

-07

Porta

ble

Cou

nt

2015

-16

Porta

ble

Actio

n 20

16

Porta

ble

Cou

nt

2016

-17


Blessed Sacrament 0 0 0Cardinal Carter Academy 0 0 0Dante Aligheri 21 20 20D'Arcy McGee 0 0 0Loretto Abbey 0 0 0Marshall McLuhan 0 0 0Our Lady Of The Assumption 5 10 10Regina Mundi 1 3 3St. Antoine Daniel 4 8 8St. Bonaventure 3 0 0St. Charles 0 0 0St. Cyril 4 3 3St. Edward 1 0 0St. Gabriel 2 1 1St. Margaret 8 2 2St. Monica 0 0 0St. Paschal Baylon 6 18 18St. Thomas Aquinas 0 0 0Sts. Cosmas & Damian 8 2 2

Rizzo Total 63 67 0 67

Rizzo

APPENDIX 'B

'

APPENDIX 'B'


ble

Cou

nt

2006

-07

Porta

ble

Cou

nt

2015

-16

Porta

ble

Actio

n 20

16

Porta

ble

Cou

nt

2016

-17


Blessed Mother Teresa 0 0Cardinal Leger 5 0Francis Libermann 6 6 6Our Lady of Grace 4 2 2Prince of Peace 0 1 1Sacred Heart 1 0St. Barnabas 3 0St. Bartholomew 2 0St. Bede 0 0St. Brendan 2 3 3St. Columba 0 0St. Dominic Savio 0 0St. Elizabeth Seton 1 0St. Florence 0 0St. Gabriel Lalemant 8 4 4St. Ignatius of Loyola 1 0St. Jean de Brebeuf 2 3 3St. Malachy 5 0St. Marguerite Bourgeoys 0 0St. Rene Goupil 1 0The Divine Infant 0 0

Tanuan Total 41 19 0 19

Tanuan

APPENDIX 'B

'

APPENDIX 'B'


ble

Cou

nt

2006

-07

Porta

ble

Cou

nt

2015

-16

Porta

ble

Actio

n 20

16

Porta

ble

Cou

nt

2016

-17


TOTAL - OPERATIONAL 543 340 -7 333Non-Operational West Portable Compound 0 16 -2 14TOTAL INVENTORY 543 356 -9 347

APPENDIX 'B

'

2016-17 ACCOMMODATION NEEDS

School Cost

St. John Paul II Catholic Secondary School Total 40,000.00$

St. Clement Catholic SchoolTotal 59,615.47$

Holy Angels Catholic SchoolTotal 160,625.39$

St. Augustine Catholic SchoolTotal 36,522.20$

St. Pius X Catholic SchoolTotal 20,000.00$

(former) Brother Edmund RiceTotal 72,000.00$

Senator O'Connor Catholic Secondary SchoolTotal 322,631.49$

Total for Portable Classroom Relocations 711,394.55$ General Portable Classroom Renewal 150,000.00$ Truck expenses 50,000.00$ Total for Staff 527,296.60$ GRAND TOTAL - 2016-17 Accommodation Needs 1,438,691.15$

APPENDIX 'C

'

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